Title IV federal financial aid as well as need-based institutional aid, not subject to a higher GPA requirement (see Student Responsibilities). At the end of the probationary period, the student must have regained satisfactory academic progress as defined above. If that level of progress has not been achieved, a full review of the circumstances resulting in insufficient academic progress will be made by the Vice President for Enrollment Management, in consultation with the Office of Academic Affairs, the Dean of Students, and the faculty advisor. Upon review, Title IV federal and need-based aid eligibility may be suspended (Level 2 Aid Suspension) until the academic term following the academic year in which satisfactory academic progress is achieved. Failure to complete the degree in six years will result in a Level 3 Aid Termination of eligibility for Title IV federal and needbased institutional financial aid. Alternative or private student loans would continue as an option for paying for coursework if a student is faced with aid suspension or termination. While the minimum standard is based on hours achieved, not attempted, all hours attempted count towards maximum length of the degree program. For a degree program requiring 124 semester hours to graduate, financial aid eligibility ends after 186 semester hours are attempted, whether or not those hours are achieved. If a student retakes a course, only the highest grade will count in the tally for academic quality, but the original course will count in the total hours attempted. If a student withdraws from a course after the regular add/drop period at the beginning of each term, he or she will receive a grade of W. That course will count in the total hours attempted for the degree program. If a student withdraws or takes a leave of absence from school mid-semester and re-enrolls at a later date, those courses from which he or she withdrew will also count towards time spent on the degree program. While students should be aware of their standing based on this policy, every effort will be made to advise them of academic probation or suspension for financial aid purposes. An email will be sent to the current email address on record in the Centralized Student Assistance Office, as reported on the FAFSA, or updated by the student. A letter will also be sent to the last known address in the records of the CSA Office advising the student of his or her failure to maintain satisfactory academic progress, the level of sanction, and an appeals process. The CSA Office is not responsible for lost, late or misdirected mail, whether via the U.S. Postal Service or electronic format. If faced with a Level 1, Level 2 or Level 3 sanction, a student has the right to appeal in writing to the Director of Student Financial Planning as to why that level of sanction is not justified. The student should set forth in writing any mitigating circumstances which he or she feels should be considered. The Financial Aid Committee will convene to review appeals on a case-by-case basis, and the student will be notified in writing of the outcome. Even if an appeal is granted and a probation or suspension lifted, under no circumstances can federal aid be granted beyond the 186 hours maximum to complete a degree, or six years of full-time attendance at Emory & Henry College. Further information on satisfactory academic progress for receiving financial aid is available from the Director of Student Financial Planning.
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