Annual Handbook, ES Academy & American School

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Contents 1.

Our Philosophy................................................................................ 5

2. Equalities Statement....................................................................... 6 3.

Student-athletes, students, athletes and residents................... 6

4. Emilio Sánchez Academy & American School Joint Policy ......... 7 5. Campus Members’ Rights and Obligations.................................. 7 6. Introduction to Emilio Sánchez Academy .................................... 8 6.1.

6.2.

6.3.

6.4.

6.5.

6.6.

6.7.

6.8.

7.

Emilio Sánchez Academy Campus Amenities........................................ 8 Campus Members’ Bank............................................................................... 8 Transportation Service................................................................................... 8 Pro-Shop (Tennis Point).................................................................................. 9 La Masía Restaurant...................................................................................... 10 Water Fountains............................................................................................... 11 Lockers................................................................................................................. 11 Emilio Sánchez Academy ID Cards............................................................ 11

Campus Member Support Services ............................................ 12 7.1.

7.2.

7.3.

Medical Care....................................................................................................12 Psychological Support..................................................................................12 Sports Nutrition and Dietician Service.....................................................13

8. Introduction to Emilio Sánchez American School...................... 13 8.1. Mission, Vision, and Values.......................................................................... 14 8.2. English Language Usage............................................................................. 14 8.3. Graduation and Matriculation Requirements.......................................15 8.4. American and Spanish Education Systems............................................16 8.5. NCAA Division I and II Minimum GPA Requirements............................18 8.6. Course Load and Scheduling.....................................................................18 8.7. Grading..............................................................................................................19 8.8. Summer Semester – Recuperation Classes......................................... 20 8.9. MAP Testing..................................................................................................... 20 8.10. SAT / TOEFL.......................................................................................................21 8.11. Advanced Placement (AP) Classes ..........................................................21 8.12. Change of Elective Class.............................................................................21 8.13. Final Assessment Week................................................................................22 8.14. Grade Reports.................................................................................................22 8.15. Academic Probation.....................................................................................23 8.16. Study Hall..........................................................................................................23 8.17. Curriculum and Course Syllabi .................................................................23 8.18. Library............................................................................................................... 24 8.19. Learning Support.......................................................................................... 24 8.20. Academic Advisors....................................................................................... 24 8.21. Guidance Counselor and University Placement.................................25 8.22. Summer Reading............................................................................................25 8.23. Student Council..............................................................................................25 8.24. Eco-Code & Eco-Committee....................................................................26 8.25. Academic Awards.......................................................................................... 27 8.26. Online Support: Microsoft Teams and Classter ................................ 28 8.27. Academic Transcript Requests .................................................................29 8.28. Cultural Programs and Activities..............................................................29 3

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9.

Attendance Policy.........................................................................29 9.1.

9.2.

9.3.

9.4.

9.5.

9.6.

9.7.

9.8.

Classter Attendance Records................................................................... 30 ES American School Attendance Policy.................................................29 Absences due to Tournaments or other extended absences........29 Absences due to Illness................................................................................. 31 Absences for Medical / Residency Appointments:.............................32 Absences for Exceptional Reasons: ........................................................32 Tardiness...........................................................................................................32 Child Pick Up....................................................................................................33

10. Technology Policy .........................................................................33 10.1. Bring Your Own Device (BYOD) .................................................................33 10.2. Use of Artificial Intelligence Policy............................................................35 10.3. Responsibilities for Devices........................................................................ 36 10.4. Consequences for Violation...................................................................... 36

11. Lost and Found............................................................................. 36 12. Theft, Loss or Damage................................................................. 36 13. Emergency Procedure................................................................... 37 14. Behavior Policy.............................................................................. 37 14.1. Positive Behavior, Advisory and Spirit Houses..................................... 38 14.2. General Expectations and Non-Negotiables..................................... 38 14.3. Dress Code...................................................................................................... 40 14.4. 'Success with Integrity'..................................................................................41 14.5. Academic Integrity.........................................................................................41

15. Poor Behavior and Consequences ............................................ 42 15.1.

15.2.

15.3.

15.4.

15.5.

15.6.

Bullying ............................................................................................................ 43 Entering the Residence and Bungalows............................................... 43 Prohibited Areas on Campus.................................................................... 44 Damage to Campus Property.................................................................. 44 Prohibited Items and Activities................................................................. 44 Disciplinary Committee............................................................................... 45

16. Accommodation Regulations ..................................................... 46 16.1. Discipline and Order Program...................................................................47 16.2. Permission to go out / Procedure............................................................ 49 16.3. Parental Visits................................................................................................. 50 16.4. Special Permission........................................................................................ 50 16.5. Room Assignments.........................................................................................51 16.6. Accommodation Maintenance Rules.......................................................51 16.7. Keys and Emilio Sánchez Academy Access Cards............................. 52 16.8. Entrance to Residence/Bungalows......................................................... 52 16.9. Summer Storage.............................................................................................53 16.10. Laundry Service..............................................................................................53 16.11. Weekend Activities....................................................................................... 54 16.12. Boarding Committee and B-COMM Representatives...................... 54

17. Change of Contact Details..........................................................55 18. Contacts........................................................................................ 56 19. Academic Calendar...................................................................... 57 4

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Emilio Sánchez Academy gives high performance student-athletes the opportunity to develop their tennis skills and become mature young adults. ES American School, located on the same campus, provides outstanding education for students from 1st Grade through to 12th Grade.

Emilio Sánchez Academy is the only Academy in the world with centers in Europe (Barcelona, Spain), the USA (Naples, Florida) and Asia (Nanjing, China). We offer the best high-performance tennis training combined with an excellent academic education in our own school, ES American School, at both the European and US campuses. The European campus of ES American School is also open to students who do not compete in high performance sports.

During their developmental journey, all campus members are expected to treat everyone, including fellow students, guests and staff members, with respect. Indeed, more than anything, as a member of Emilio Sánchez Academy & American School each student is expected to give of their best, through continuous effort, hard work, integrity and discipline.

1.

Our Philosophy

Emilio Sánchez Academy & American School is to be an exemplary athletic and learning campus. Three key values drive our work.

RESPECT - EFFORT - DISCIPLINE Emilio Sánchez Academy & American School aims are: to develop successful young people in all aspects of life using tennis as a vehicle for personal development. to provide an education which develops students’ talents and abilities and instills a love of lifelong learning. to ensure the academy is more than a facility or training environment; we want it to be a family and a thriving campus. to pursue educational excellence, fostering critical thinking and communication skills for a successful future to develop global awareness, understanding and appreciation of different cultures among our students to provide a home abroad for our student-athletes.

‘Creating outstanding opportunities in tennis, in education and in life.’ (Emilio Sánchez Academy) ‘Creating outstanding opportunities in education, in sports and in life.’ (ES American School)

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2.

Equalities Statement

Emilio Sánchez Academy & American School is an inclusive campus where we focus on the well-being, development and progress of every campus member and where everyone is of equal worth. The school and academy do not discriminate in their admission or hiring practices on the basis of race, color, sex, age, religion, sexual orientation, national or ethnic origin, or physical disability.

3.

Student-athletes, students, athletes and residents

Any person who enrolls in a program provided by the academy is an Emilio Sánchez Academy student-athlete, who can be a resident or non-resident. Any person who enrolls in any other sport centres approved by ES American School and Emilio Sánchez Academy, regardless of the duration, is also considered a student-athlete.

Anyone who enrolls in ES American School but does not enroll in a program provided by the academy or other sports center approved by ES American School will participate in an extensive physical education program of 5 hours per week and are considered students.

Any person, 16 years and over, who enrolls in a program provided by the academy, but is not registered with ES American School, is considered an athlete.

Student-athletes, students, residents, and athletes are all considered campus members and will be referred to collectively as campus members for the remainder of this handbook.

In addition to the program and residence c l a ss i f i c a t i o n s , there are five categories used at Emilio Sánchez Academy for each athletic stage according to the developmental plan of the tennis player.

These stages are summarized in the Emilio Sánchez Pyramid©.

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4.

Emilio Sánchez Academy & American School Joint Policy

The policy of Emilio Sánchez Academy & American School is that if you attend ES American School and you are also a tennis player then you must train at Emilio Sánchez Academy. You are not permitted to train for tennis elsewhere. Likewise, if you decide to discontinue tennis training Emilio Sánchez Academy, you cannot continue in the school.

Therefore, if a campus member decides to leave the academy program, he cannot continue with the school program, and vice versa.

Any campus member enrolled in an approved sports program that takes place outside of the school campus who leaves that program will need to register for the Physical Education Program of ES American School or a tennis program of Emilio Sánchez Academy.

5.

Campus Members’ Rights and Obligations

As a registered campus member, you are granted the right to: live, train and study in a pleasant and safe environment designed for maximum learning in all areas. be guarded and protected by educators, coaches and supervisors from Emilio Sánchez Academy & American School. fair treatment based on sound judgement in all matters, in line with basic human rights. receive training and education corresponding to the program you are enrolled in.

In return, campus members are expected to: comply with the Rules and Regulations of Emilio Sánchez Academy & American School as set out in this handbook. demonstrate respect to all personnel, including fellow students, guests and staff. respect all school and academy facilities. engage in exemplary behavior and good citizenship. behave in a sportsperson like manner and display integrity and good discipline at all times.

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6.

Introduction to Emilio Sánchez Academy

Emilio Sánchez Academy is an internationally known high-performance training center thanks to a unique training system that combines tennis and education.

Our world-renowned coaches teach and guide each player every step of the way.

The academy was founded in 1998 and today is one of the most prestigious tennis centers in the world. Each year students come from all over the world, including players from the ATP/WTA professional circuit. With over 25 years of experience, it is a world leader in tennis, thanks to its unique training system.

6.1. Emilio Sánchez Academy Campus Amenities Emilio Sánchez Academy provides a comprehensive range of amenities to support the development of high-performance campus members.

Amenities include: Student Support Services, Transportation Service, ProShop, Restaurant, Physiotherapist, Psychologist, etc.

6.2. Campus Members’ Bank The academy offers a ‘Banking’ service for all campus members who are registered in one of its programs. The hours for cash withdrawal are: Monday to Friday from 11:00 a.m. to 4:00 p.m. from the Front Desk of La Masía. Outside of the mentioned hours and on Saturday and Sunday the bank service is NOT provided.

6.3. Transportation Service Emilio Sánchez Academy operates its own fleet of minibuses that are used to transport those campus members who have opted for this service.

ES American School students can also contract transportation services when necessary.

Athletes and student-athletes are required to be on time to the bus stop. They must shower before boarding the transportation and NO consumption of food or drink is allowed on board. All passengers must wear a seat belt while traveling in the minibuses, behave appropriately, and they must never interfere with the driver’s ability to transport all passengers safely.

1.

Daily Transportation

Current schedules and routes can be found beside the transportation office or can be received by email from the Emilio Sánchez Academy Admissions Department or ES American School Reception.

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2. Airport Transfers Emilio Sánchez Academy will provide transportation from and to the Barcelona Airport El Prat (NOT Girona, NOT Reus, NOT Sants Estación, NOT Estación de Francia) for the initial arrival and final departure of each semester. A minimum of 48 hours’ notice via email to the Front Desk or via WhatsApp to the Accommodation Supervisors must be given by the parents before the arrival or departure. This service is only available for arrivals between 8:00 a.m. and 6:00 p.m., and for departures between 10:00 a.m. and 7:00 p.m.

All transportation leaves from the Emilio Sánchez Academy parking area. Staff members from the Front Desk notify campus members of their departure time, which is usually scheduled 2 hours prior to their flight. It is requested that all campus members arrive at the parking area and are ready to leave on time. Campus members are reminded to bring their passport or any other necessary travel documents and to hand them over to the Front Desk upon return.

If arrivals or departures are not within the times mentioned above, the Front Desk can help organize an alternative transport accordingly.

6.4. Pro-Shop (Tennis Point) Our campus has a fully equipped shop selling all kinds of tennis essentials like footwear, grips, bags and many other tennis related products. We stock all the main brands of rackets and clothing, plus our own range of Emilio Sánchez Academy clothing, sold exclusively in our shop.

Our Pro-Shop also offers a racket demo service, plus high-performance restringing.

1.

Opening Hours:

Monday to Friday: Saturday: Sunday & Public Holidays:

9:00 a.m. to 6:00 p.m.

9:00 a.m. to 2:00 p.m. closed

2. Personal Tennis Racket Stringing Machines Personal stringing machines are allowed on the academy campus for personal use only. Neither resident nor non-resident campus members and charge them for the service. Stringing services are available exclusively in the Pro-Shop.

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6.5. La Masía Restaurant Campus members who reside on campus will have their meals in the buffet of the La Masía Restaurant, and the same applies to non-resident campus members who have contracted lunch at the academy. Campus members are required to shower before entering the restaurant and are expected to behave in an appropriate manner while eating, not to waste food, and to display the correct level of respect towards all the restaurant staff.

It is not permitted to take food or drink out of the restaurant area unless exceptional permission is granted. La Masía provides a relaxed atmosphere for meal times. The La Masía Restaurant provides a wide variety of Mediterranean cuisine using local ingredients of ecological origin. Every day, our skilled chefs offer a buffet selection to suit all tastes and appetites. Special dietary requirements can be accommodated, upon request. A specialized sport nutritionist works with our chefs to ensure that all menus meet the nutritional needs of high-performance student-athletes.

Opening Hours: Monday to Friday Breakfast: 7:00 a.m. to 8:00 a.m.

Lunch: 12:00 p.m. to 2:00 p.m.

Dinner: 7:00 p.m. to 8:00 p.m.

Saturday and Public Holidays Breakfast: 7:00 a.m. to 10:00 a.m.

Lunch: 1:00 p.m. to 2:00 p.m.

Dinner: 7:00 p.m. to 8:00 p.m.

Sunday Breakfast: 8:00 a.m. to 10:00 a.m.

Lunch: 1:00 p.m. to 2:00 p.m.

Dinner: 7:00 p.m. 8:00 p.m.

During meals, the Accommodation Supervisors supervise the campus members’ behavior and also ensure that they follow the nutritional guide established by the academy. They ensure that the campus members follow the guide, especially concerning the nutritional balance of meals, the quantity of juice consumption, and the mandatory consumption of fresh fruit as a daily habit.

Ordering take-away food is only permitted from Friday evening to Sunday evening. In the evening it should be ordered not later than 8 p.m. Delivery scheduled after 10 p.m. will not be accepted. If a resident orders take-

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away food outside of the permitted days and hours, it will be confiscated and disposed of. This will be controlled by the Accommodation Supervisors.

6.6. Water Fountains Emilio Sánchez Academy offers fresh, cool tap water at four different sources: next to the Energy Point, at the Sports Psychologist’s office; at the Meeting Point; and close to the Padel courts on the way to the gym. Water fountains are also installed in the residence for our boarders.

6.7. Lockers School students can request a locker for personal use within the school changing rooms, located in the ES American School / Residence Building.

Students must inform the school reception of the locker number they are using. A deposit of 50€ for the locker must be paid. If a lock is placed on a locker without a student informing the school reception, this will be removed and disciplinary action taken. Any damage to the locker will result in the 50€ deposit not being returned.

Campus members must properly store all personal items and textbooks at all times. At no time should any tennis bags, backpacks, textbooks, or other personal items be left lying about in the hallways, classrooms, outside benches, court areas or locker rooms. Campus members who leave their personal property in a non-secure area or do not properly close and lock their lockers accept all risk in the event of any loss or theft, for which neither the school nor the academy will be held responsible. Campus members violating this rule may also have their materials confiscated. Campus members may request a second locker if required. A member of the school leadership will review their current locker and how the space is being used and decide whether a second locker is necessary.

Once the academic year finishes, all campus members are required to empty their lockers and remove the lock in order to receive their deposit back. All lockers that have not been emptied by the end of the school year by the school students will be emptied by the Cleaning Department and School Leaders. The content of the lockers will be disposed of, and the deposit will not be returned.

6.8. Emilio Sánchez Academy ID Cards All campus members will be provided with an Emilio Sánchez Academy identity card. Campus members are required to keep these with them at ALL times. Any loss or damage of the cards will be subject to a fee of 10€ (the

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current charge is subject to change without notice). The identity cards give access to the buffet area, the residence or bungalows areas and energy point.

7.

Campus Member Support Services 7.1.

Medical Care We offer all our campus members comprehensive medical care in conjunction with MAPFRE health insurance. We have an on-site physiotherapist, especially experienced in treating sports injuries, who operates from a well-equipped on-site medical suite. A sports physician makes a visit to the academy once a week, and the team is supported by a number of specialists. In addition, we offer a sports massage service.

The academy believes that prevention is better than cure when it comes to medical care, which is why our medical staff is focused on preventing injuries or illnesses before they occur.

Medical Care at Emilio Sánchez Academy is provided under personal health care insurance underwritten by MAPFRE, a leading specialist medical insurer in Spain.

In case a campus member needs any form of medical care he/she should see the medical care team, located in the physiotherapist office. The office is staffed from Monday to Friday from 8:00 a.m. to 5:00 p.m. Antigen and PCR tests that might be necessary for traveling can be scheduled through this team. In case a campus member needs medical care outside of the mentioned hours or at the weekend, the campus members should contact the Emilio Sánchez Academy Front Desk or Accommodation Supervisors and follow their instructions.

Students of ES American School who are not enrolled in an academy program are encouraged to contract MAPFRE health insurance, as this will permit them to receive medical treatment on campus, when necessary.

Failure to contract the MAPFRE insurance will mean that campus members will only receive minimal medical attention, such as basic first aid or emergency attention only. When campus members without MAPFRE insurance have any other medical needs, the school will call the parents to come and collect them.

7.2. Psychological Support Emilio Sánchez Academy & American School offers campus members clinical psychological support when necessary. This service aims to help campus members during the adaptation process, as well as in personal 12

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issues. Students facing issues may be required to seek the support of the psychologist. All matters are treated confidentially, unless safeguarding policies prohibit such confidentiality.

7.3. Sports Nutrition and Dietician Service Good nutrition at the academy is one of our priorities. That is why Emilio Sánchez Academy offers an extra service specialized in sports nutrition. A registered dietitian-nutritionist performs the integral assessment of the tennis player’s nutritional status in order to define the most appropriate nutritional strategy to obtain the maximum sports performance, correct growth and optimum health.

We understand correct nutrition to be a system for prevention of injuries and future health problems. Therefore, nutrition and hydration adapted to physical activity is one of the key factors for improving sports performance.

The nutrition department works together with the tennis and medical departments, offering an integral and multidisciplinary service.

In addition to individual attention, we also offer a food education program consisting of lectures, workshops and other events from a practical perspective, where campus members interact, practice and receive information on how to improve their diet in a dynamic group format.

8.

Introduction to Emilio Sánchez American School

Since 1999, ES American School has been offering an American Elementary, Middle, and Senior High School program in Barcelona, Spain. In 2012, ES American School opened a sister campus in Naples, Florida. The school provides students with an international experience that broadens their horizons, creates a positive learning experience and affords each student the opportunity to excel both academically and athletically. Our student population is very international. The predominant language on campus is English.

The school is fully accredited by the Middle States Association Commission on Secondary and Elementary Schools (MSACESS). Additionally, ES American School, with school code 08073983, is recognized in Spain as a Centro Extranjero (foreign school), offering the American system of Education, by the Generalitat de Catalunya and the Spanish Ministry of

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Education. The school’s MSA-CESS accreditation, as well as the recognition by the Generalitat de Catalunya, are valid until 2026.

Accreditation by an external professional education association requires regular on-site inspection visits to the ES American School involving a thorough evaluation of all aspects of its academic programs, its faculty and administration, and the safety and well-being of its students. Such accreditation provides students, parents and their future educational institutions or employers an important measure of confidence in evaluating the quality of the academic programs and the value of the diploma earned.

ES American School is an authorized IB PYP world school, offering the International Baccalaureate Primary Years Programme, a world class curricular framework where children learn through inquiry. PYP students learn how to take control of their learning, teachers collaborate to deepen student learning and increase their confidence and self-motivation. The whole school community, including parents, are viewed as partners in learning, and actively contribute to a holistic educational experience.

8.1. Mission, Vision, and Values The mission of ES American School is to create outstanding opportunities in education, in sports and in life. We are an exemplary learning and athletic community, with an emphasis on critical thinking, and intellectual and social awareness. Students develop a passion for learning through individualized support in a nurturing environment. Our success is founded on effective communication and an engaging academic curriculum.

ES American School Vision: We aim to inspire and empower students to be lifelong learners. We promote excellence and independent critical thinking in a culturally diverse, ever-changing society. We strive to create confident students who have the necessary skills to be high achieving 21st century global citizens.

Portrait of the Graduate: Our Portrait of the Graduate, shown here on the right, is based on the pillars of Respect, Effort and Discipline and defines our values and expectations.

8.2. English Language Usage One of the primary goals of ES American School is to encourage international understanding through shared experiences and communication. The predominant language common to all students is English and the use of other languages in the presence of those who do not understand them is exclusionary and counter to this goal. It is 14

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also a primary goal of our students who are non-English speakers to attain a high level of fluency in the English language. This can only be achieved through continuous practice. English is, therefore, the expected language for all persons whenever they are in the presence of students or faculty who do not understand the other language. Additionally, as an international school, all English language conventions and usages, whether it is American, British, Australian, Canadian or any other form of properly used and academically accepted English, are acceptable.

8.3. Graduation and Matriculation Requirements A minimum of twenty-four senior high school academic credits (including ES American School approved transfer credits) are required for students who wish to graduate and obtain a senior high school diploma. If a course is studied for one semester, one-half (½) credit is awarded; courses studied for two semesters will be awarded one credit towards graduation. Credit can only be earned for classes that a student passes. All ES American School twelfth grade students must complete the full twelfth grade year in order to graduate. Students are not permitted to attend ES American School for only one semester of twelfth grade and graduate. These senior high school graduation requirements meet or exceed the National Collegiate Athletics Association (NCAA) and the National Association of Intercollegiate Athletics (NAIA) qualifications for entry into universities and colleges in the United States.

Senior High School Subject Requirements (9th through 12th Grades): All graduates and transfer students must earn at least a cumulative 2.00 Grade Point Average (GPA) in 9th through 12th grades in order to qualify for graduation. ES American School requires the following credits during high school: Subject English Mathematics Social Studies Science

Physical Education

Number of credits required 4 credits 4 credits (Algebra I required) 4 credits (American History required) 4 credits (Biology with Lab required) 2 credits (2 years of one foreign language required) 2 credits (.25 credit per semester)

Electives

4 credits

Foreign Language

Middle School Subject Requirements (6th, 7th and 8th Grades):

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(In order to matriculate to High School, Middle School Students must successfully pass middle school).

Subject English Mathematics Science Social Studies/ History Foreign Language Physical Education Electives

Number of credits required 3 classes 3 classes 3 classes 3 classes 2 classes (2 years of one foreign language required) 1.5 classes 1.5 classes

Elementary School Subject Requirements – 1st, 2nd, 3rd, 4th, 5th Grades: (In order to matriculate to Middle School, Elementary School students must successfully complete elementary school).

The PYP offers an inquiry-based, transdisciplinary curriculum framework that builds conceptual understanding. The six subject areas identified within the PYP are: Subjects taken each year: Language Mathematics Science Social Studies Arts Personal, Social and Physical Education 8.4. American and Spanish Education Systems All Spanish passport-holding students in sixth through tenth grade inclusively are required by local legislation to complete annual courses in Castellano, Catalan and Sociales. By doing so, these students will be able to convalidate their studies in Spain.

All students in Elementary School (1st-5th grades), whether Spanish passport holders or not, must complete the Castellano, Catalan and Sociales requirements.

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All non-Spanish passport holding students from sixth through tenth grades must choose whether they wish to follow the American system of education only, or both the American and Spanish systems of education. Those students who choose to study both the American system, and the Spanish and Catalan courses required by the Catalan Department of Education, can potentially access Spanish universities upon graduation. Parents must indicate upon enrollment in ES American School which system(s) their child will follow, by completing the form entitled “Access to Spanish Universities”.

By choosing the American system only, parents acknowledge and agree to the following 3 points: 1. My child will not be able to homologate his/her high school diploma in Spain.

2. My child will not have access to the Spanish University System.

3. There are many private and public universities in Spain that offer degree programs in English, such as ESADE and La Salle, but my child will not be able to access those programs either, as they also require homologation.

By choosing both the American and Spanish systems, parents acknowledge the following 10 points: 1. My child must study approximately 3 hours of Catalan Language and Literature every week (this class is taught exclusively in Catalan).

2. My child must study approximately 4 hours of Spanish Language and Literature every week (this class is taught exclusively in Spanish).

3. My child must study approximately 3 hours of Catalan Geography and History (this class is taught in Catalan) every week.

4. All of the above classes must be studied every year while in our school, until the successful completion of tenth grade.

5. The curriculum of the Spanish/Catalan program has been created for native Spanish/Catalan speakers. The curriculum will be adapted for non-native speakers during the first year of study only. In the second year of the program, non-native students will be expected to fulfill all requirements of the native Spanish/Catalan language program.

6. Participation in this program will significantly reduce the number of classes taught in English in my child’s curriculum.

7. Participation in this program will permit my child to homologate his/ her 10th grade into the Spanish Educación Secundaria Obligatoria (Secondary School Level) and their American High School Diploma into the Spanish Bachillerato.

8. Successful completion of this program will permit my child to access Spanish universities.

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9. Successful completion of this program is only one of the requirements for attending Spanish universities.

10.ES American School does not prepare students for other requirements, such as the Spanish university entrance exam (Selectividad). If my child wishes to access Spanish universities, they must prepare for the university entrance exam independently.

8.5. NCAA Division I and II Minimum GPA Requirements Please note that all student-athletes wishing to compete for NCAA Division I universities must earn a minimum high school GPA of 2.30 with a corresponding minimum SAT Critical Reading and Math score of 980.

All student-athletes wishing to compete for NCAA Division II universities must earn a minimum high school GPA of 2.20 with a corresponding minimum SAT Critical Reading and Math score of 920.

8.6. Course Load and Scheduling ES American School has a two-semester academic year where students will be expected to complete at least six courses per semester. Students participating in the Catalan and Spanish program will be required to complete seven courses per semester. A student who completes at least six courses/credits is considered a full-time student, and ES American School does not admit part-time students. Additionally, athletic training will be awarded one-quarter (¼) credit per semester on a Pass-Fail (P or F) basis to those who participate in daily athletic training.

The Head of School, or their designee, is responsible for the scheduling of all classes. Scheduling is performed in order that all students will be able to fulfill their graduation requirements, as well as fulfill the National Collegiate Athletic Association (NCAA) and National Association of Intercollegiate Athletics (NAIA) requirements for student-athletes, when applicable.

If a student receives a failing grade or has not demonstrated sufficient knowledge of the course as a prerequisite for the next sequential course, the student may be required to repeat the course. Students who transfer into the school will be permitted to repeat a course if they have failed the course previously, or if the student has not demonstrated sufficient knowledge of the course as a prerequisite for the next sequential course.

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8.7. Grading Letter grades for middle and high schools are earned using the following scale: GRADE

PERCENTAGE

QUALITY POINTS

COMMENT

A AB+ B BC+ C CD F

94-100 90-93 87-89 84-86 80-83 77-79 74-76 70-73 60-69 0-59

4.00 3.75 3.25 3.0 2.75 2.25 2.00 1.75 1.00 0

Excellent Excellent Very Good Good Satisfactory Ineligible for NCAA DI (<2.3) Ineligible for NCAA DI & DII (<2.2) Below Average/Pass Minimum Pass Fail

Incomplete: An Incomplete is given under exceptional circumstances. For example, students who are unable to attend the full semester for either medical or visa issues.

Grades in Elementary School are standards based and earned using the following scale: GRADE

KEY PERFORMANCE INDICATOR

4

Exceeding Expectations

3

Meeting Expectations

2

Approaching Expectations

EXPLANATION The student demonstrates an advanced understanding of the standard and exceeds the grade-level expectation.

The student consistently meets the standard and demonstrates an understanding of concepts, skills and processes taught.

The student is beginning to develop an understanding of the standard but is not yet consistent.

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GRADE

KEY PERFORMANCE INDICATOR

1

Below Expectations

P

Participation

EXPLANATION The student does not yet meet the standard. Student is performing below grade-level expectations.

The student participated in this class but does not have the language level to complete the coursework to the grade level standard.

Determination of Grades: Grades are not determined solely on one exam, but rather are based on a continuous assessment of various aspects in the learning process. Tests are held on a regular basis and are scheduled by the instructor. We believe that regular progress assessments are highly important. Homework, academic papers, alternative assessments, behavior, class participation, and attendance also influence grades. At the end of each semester, final assessments are held for all core curriculum classes. Our school abides by the motto that teachers do not give grades; students earn them.

The Grade Point Average (GPA) commonly used on American grade reports is a measure of the quality of the student’s performance. It is determined by dividing the total number of quality points earned by the number of credits completed. The GPA scale ranges from a 4.00 to 0.00 with 4.00 being the highest grade point average achievable.

8.8. Summer Semester – Recuperation Classes Students falling below the minimum GPA or who are in jeopardy of not graduating on their scheduled graduation date, may be required to complete Summer School classes in order to recuperate the lost academic credit. A student has the possibility of attending no more than two classes per summer. These class are intensive and take place during the month of July. The Head of School will notify students who need to take a summer semester class after the spring mid-term grade report. The classes offered vary each year and are chosen on an as needed basis.

8.9. MAP Testing MAP, or the Measure of Academic Progress, is a computerized adaptive test which helps teachers, parents, and leaders improve learning for all students and make informed decisions to promote a student’s academic 20

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growth. Students in first grade through eighth grade will participate in two to three MAP testing sessions per grade to assess their progress in Language Usage, Reading and Mathematics throughout the course of the academic year. The testing information is important to teachers because it indicates a student's strengths and identifies areas that need reinforcement. Teachers can then use this information to help them guide instruction in the classroom.

Parents may have access to MAP scores, upon request.

8.10. SAT / TOEFL We advise all students pursuing entrance to American colleges/universities to take the Scholastic Aptitude Test (SAT) and, where applicable, the Test of English as a Foreign Language (TOEFL), which is an English language examination for non-native speakers of English. These exams are a requirement to enter into some colleges/universities in the United States.

Special SAT preparation courses are offered on a regular basis outside of the regular academic schedule, or upon special request. The SAT Tests may be taken at ES American School on the official test dates, as we are an official SAT testing center. The fees for these preparation courses and tests are not included in the academic tuition fees.

8.11. Advanced Placement (AP) Classes Students who have consistently demonstrated a desire to complete challenging academic studies beyond the high school level are invited to participate in the Advanced Placement (AP) Program. The AP Program enables students to take college-level courses and exams, and to earn college credit or placement while still in high school. More than 18,000 schools worldwide participate in the AP Program. Most colleges and universities offer credit, advanced placement and/or consideration in the admission process for qualifying AP exam scores.

8.12. Change of Elective Class During the first 14 calendar days of the semester, students may request a change of their elective classes if the student completes a class add/ drop form, this form is available through their advisor and changes must be discussed and signed off by their advisor and submitted to the Head of School for approval. All changes must still meet the graduation requirements of the student.

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8.13. Final Assessment Week The final assessment period takes place during the last week of each academic semester. The Head of School prepares the final assessment schedule, and all students are required to take their assessments at the times indicated on the schedule.

Changes cannot be made to the final exam schedule. Students who wish to complete a course for credit, but due to exceptional circumstances are unable to take the final assessment at the scheduled time, may petition the Head of School, as an exceptional measure, to take the assessment at another time. However, students will only be able to earn up to 80% if they take a final assessment out of the scheduled assessment week schedule. Permission must be approved by the Head of School and is granted only when students have a certified and unavoidable reason.

Students who fail to complete their final assessments as scheduled will receive a zero for the assessment. Mid-term assessments are scheduled, at the discretion of the instructor, during regular class periods.

8.14. Grade Reports The Head of School their designee will issue grade reports to students and parents at the end of each academic semester. A midterm feedback report will also be issued to inform students and parents of the academic progress of the student during that stage of the academic semester.

Mid-term feedback reports are provided in an effort to demonstrate a student’s strengths and weaknesses in the pursuit of academic excellence as they progress through the semester.

In Elementary school grades (1st - 5th grade only), a Progress of Learning Report is issued on a trimester basis, in December, March, and June. All three are official reports and no mid-term reports are issued.

The end of semester final grade reports will be available to parents approximately one week after the final day of each semester. The final grade reports at the end of each semester are the official grades each student earns and will be included in all academic transcripts.

Considerable attention and detail is placed on the importance of the grade reports as we constantly endeavor to provide both parents and students with effective feedback on every student’s academic performance. Therefore, please read them carefully.

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8.15. Academic Probation One of the responsibilities of each student at ES American School is to maintain an appropriate academic standing within the school campus. This standard is defined as maintaining a minimum 2.30 Grade Point Average (GPA) for each grading period (midterm and end of semester).

We strongly encourage students whose grades fall below the required 2.30 GPA to improve their performance in order to gain a satisfactory academic standing in the school. As a way of facilitating this required academic improvement, students with less than a 2.30 GPA are placed on academic probation and will be required to meet with their academic advisor at least once each calendar month to monitor their progress. Students must see their teachers immediately upon being placed on academic probation, in order to establish a plan of to improve their academic performance.

Those students placed on Academic Probation will not be permitted to participate in some school sponsored activities, such as Student Council, school excursions, or tournaments. Students are removed from academic probation once they have improved their GPA to the minimum standard of 2.30. Those students who fail to achieve the minimum required GPA by the end of the next grading period will continue on academic probation and may face further disciplinary action, up to and including dismissal from the school.

8.16. Study Hall Those students who earn less than a minimum of 2.30 GPA and who live on campus will be required to attend Study Hall in the evenings, until they improve their GPA to meet the 2.30 minimum standard. Students who earn less than a minimum of 2.30 GPA and do not live on campus may be required to attend Study Hall at 10:30 two to three mornings each week.

8.17. Curriculum and Course Syllabi During the first week of school, students will receive their academic schedule.

Teachers will also share their syllabus. For any questions regarding syllabi, please refer to the respective course teacher. Textbooks will be distributed at the beginning of the semester.

Based on the official course syllabus and the approved textbook / digital textbook, faculty members prepare and distribute to their students a detailed syllabus specifying topics to be covered, assignments, due dates, assesssments, and grading policies.

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8.18. Library The library is available for all students. Faculty members routinely encourage students to use the library for additional reference and research.

8.19. Learning Support As educators, we all understand that each student learns differently. While we are a small school and our faculty is skilled at providing personalized attention, there are cases in which our professional evaluation and recommendation is that your child receives individualized support.

This could either take the form of learning support or English language support. Please be aware that the cost of these additional, individualized classes would be billed to you.

We may also recommend that your child undertakes a psychometric assessment if we feel the student may have an undiagnosed learning difference. We work closely one-on-one with all families to ensure each child receives the very best learning opportunities possible.

Any student who is clinically diagnosed with a learning difference is required to have an Individualized Education Plan (IEP) that is initiated by the learning specialist and coordinated with the school. The faculty will then adhere to the specified learning plan based on the specific learning needs of the student. The IEP may, in some cases, specify modifications to the curriculum. The student may complete assignments or assessments in a different manner and the modified curriculum will be clearly shown on their transcript. All IEP’s will be reevaluated on an annual basis by all stakeholders.

8.20. Academic Advisors Academic Advisors are responsible for counseling and providing guidance.

They monitor their student’s welfare in the school and work closely with other faculty members, guidance counselor and athletic advisors on their continual academic, athletic, social and emotional development.

Those campus members who are enrolled in Emilio Sánchez Academy also have an athletic advisor. The academic advisors work closely with each of their student-athlete’s corresponding athletic advisor. Each studentathlete’s academic and athletic advisors are required to meet once per month to discuss the progress of their mutual student-athletes.

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8.21. Guidance Counselor and University Placement There is a full-time guidance counselor on site, who has overall responsibility for the academic advisors. There is a comprehensive guidance program in place that helps students develop socially and emotionally and provides advisees with the resources and information necessary to make thoughtful and effective life choices for their future. The guidance counselor also supports and guides students in their university placement process.

One of the major goals and achievements of ES American School is the emphasis placed on our students attending university upon graduation. Since most of our student population is comprised of student-athletes who may wish to pursue their athletic skills at the university level, we are registered with and carefully abide by the academic requirements of the National Collegiate Athletic Association (NCAA), National Junior College Athletic Association (NJCAA), and the National Association of Intercollegiate Athletics (NAIA). All those wishing to play with a collegiate team in the United States must meet the academic and amateur guidelines as prescribed by the NCAA, NJCAA, or NAIA. Students are encouraged to plan early and should talk with the Guidance Counselor for additional information about university counseling.

Currently, 98 percent of our high school graduates have pursued a university career. Many factors, such as major area of study, high school grades, SAT and TOEFL results, scholarships, personal finances, and athletic ability can determine where a student may attend university.

Parents and students should be advised that ES American School does not prepare students for the Spanish “La Selectividad” exam.

8.22. Summer Reading Students are expected to read the book(s) that have been set for them for summer. Summer reading is critical for students to retain knowledge and skills learned in the previous school year and to prepare more fully for the coming academic year. Students who do not read over the summer vacation lose up to 3 months of reading comprehension. In order to ensure students take the summer reading seriously, the reading given will form part of the curriculum for the beginning of the new academic year and will be assessed.

8.23. Student Council ES American School is proud to offer our students the opportunity to serve and govern through the Student Council. The Student Council reflects the views of the student body and acts as a consultative council to the faculty and administration of the school. Elections are regulated by the Student

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Council Constitution and are held at the beginning of each academic year. All full-time, year-long ES American School students are eligible to hold office for the academic year in which they are elected, as long as they currently have a minimum GPA of 2.50 and are not on probation as a result of any disciplinary action.

8.24. Eco-Code & Eco-Committee As part of our commitment to fostering a sustainable and environmentally conscious community, ES American School proudly participates in the international Eco-Schools program, administered by the Foundation for Environmental Education (FEE). This program aligns with our mission to integrate sustainability into every aspect of our school’s operations, curriculum, and culture.

The Eco Committee serves as the driving force behind our school’s environmental initiatives. Composed of faculty members and students this committee is responsible for developing, implementing, and monitoring sustainability projects within the school. The Eco Committee also ensures that the principles of environmental stewardship are embedded in our school’s ethos and practices.

Responsibilities of the Eco Committee: Development of the Eco-Code: Our school’s Eco-Code is the cornerstone of our environmental mission. It reflects our core values and our dedication to improving environmental performance. The Eco Committee is tasked with regularly reviewing and updating the Eco-Code to ensure it remains relevant and aligned with both the school’s objectives and global sustainability goals.

Implementation of Sustainability Projects: The Eco Committee oversees various projects aimed at reducing the school’s environmental impact.

These include waste reduction, energy conservation, biodiversity enhancement, and promoting sustainable transportation. The committee also collaborates with external partners and local communities to extend the impact of these initiatives beyond the school grounds.

Monitoring and Evaluation: To measure the effectiveness of our sustainability efforts, the Eco Committee regularly monitors progress and evaluates outcomes. This involves setting measurable goals, collecting data, and reporting on the school’s environmental performance. The findings are used to inform future strategies and ensure continuous improvement.

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Educational Integration: The Eco Committee works closely with faculty to integrate environmental education across the curriculum. This includes organizing workshops, events, and activities that raise awareness about sustainability issues and inspire students to take an active role in protecting the environment.

Each year, ES American School graduates can receive the following awards: 8.25. Academic Awards Each year, ES American School graduates can receive the following awards: Valedictorian: Each year, a member of the senior class (twelfth grade) is honored with the distinction of Valedictorian, signifying his/her commitment to academic excellence. Students must have completed at least four (4) academic semesters in order to be eligible. The senior student who has earned the highest cumulative Grade Point Average (GPA) during his/her tenure at ES American School will be designated as the Class Valedictorian and will be accorded the privilege of addressing the Graduating Class as the last student speaker during the Graduation Ceremony. In circumstances where two students have the same GPA for Valedictorian, the student with the most years in ES American School (seniority) will be selected. In the event that no senior class member earns a minimum of a 3.75 GPA, no Valedictorian will be selected and a student will be selected by the leadership team to do the closing speech at the graduation ceremony.

Salutatorian: Each year, the member of the senior class who earns the second highest GPA above 3.60 will be honoured with the distinction of Salutatorian, signifying his/her commitment to academic excellence. Students must have completed at least four (4) consecutive academic semesters in order to be eligible. The Class Salutatorian will be accorded the privilege of being the first student speaker addressing the Graduating Class during the Graduation Ceremony. In circumstances where two students have the same GPA for Salutatorian, the student with the most years in ES American School (seniority) will be selected. In the event that a second senior class member does not earn a minimum of a 3.75 GPA, no Salutatorian will be selected, and a student will be selected by the leadership team to do the opening speech at the graduation ceremony.

When determining the Valedictorian and Salutatorian, any disciplinary incidents are taken into account and no student may hold the honor of either Valedictorian or Salutatorian if they have had an incident of academic dishonesty. To determine the Valedictorian and Salutatorian the following internal weighting system will be applied.

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Each AP course taken by a student will receive 1 additional quality point.

Each Honors track course, accelerated Math course, and courses to obtain the Spanish diploma (Lengua Castellana, Llengua Catalana, and Ciences Sociales) taken will receive 0.5 additional quality points.

Internally, a GPA based on the above specifications will be calculated to determine the Valedictorian and Salutatorian ONLY. This is not an externally published GPA. Each semester, ES American School students in all grade levels can receive the following awards: Elementary School Awards (1st-5th Grade) Achievement Award Values Award Consistent Effort Excellence in Spanish Excellence in Catalan

Middle School Awards (6th-8th Grades) Achievement Award Values Award Consistent Effort

Excellence in Math Excellence in Science Excellence in Language Arts Excellence in History

High School Awards (9th-12th Grades) Achievement Award Values Award Consistent Effort Excellence in Spanish Excellence in Catalan Excellence in Math Excellence in Science Excellence in Literature Excellence in History

Academic Honors: Students are recognized for academic excellence each semester through the Academic Honors Roll. Those students who earn a GPA of 3.5 or above will be recognized for their achievement in the pursuit of academic excellence utilizing the following format: Emerging Scholars High Honors: Emerging Scholars Honors: Honor Roll:

4.00 GPA 3.75 – 3.99 GPA 3.50 – 3.74 GPA

8.26. Online Support: Microsoft Teams and Classter Teams is an online classroom management tool used by our teachers to support all students in managing their homework, organizing handouts, providing digital presentations, and improving student-teacher communication.

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Classter is the official grading and attendance system of ES American School.

Our teachers upload all assignments and assessments, as well as attendance and behavior grades with this system.

All parents and students will have access to both of these online services in order to be better informed of their students’ progress. Parents and students will receive an access code for Classter early in the academic year. Parents and students are encouraged to check Teams on a daily basis (for homework and classwork updates), and Classter once or twice a week at least (for attendance and grade updates).

8.27. Academic Transcript Requests ES American School will provide, free of charge, up to six academic transcripts to be sent to a school, college or university of the student’s choice while enrolled in our school. These transcripts can be requested up to one year after graduation, at no charge, for those students who have graduated from ES American School.

Students who request a transcript one year after graduation or who did not graduate from our school, must complete and sign the Transcript Request and pay a transcript for any transcript request. Our school will not release any academic transcript without the signature of a parent, legal guardian, or student who is at least 18 years old.

8.28. Cultural Programs and Activities Apart from the activities provided by Emilio Sánchez Academy, ES American School offers activities and field trips to various locations around Barcelona and Spain. These trips include visits to museums, activity centers, and places of interest in the local area. Students and parents will be advised of upcoming events throughout the academic year. As educational visits are designed to benefit the growth of the student as a whole, attendance is NOT optional.

9.

Attendance Policy

ES American School strongly encourages and supports student-athletes who are meeting or exceeding academic standards to travel to tournaments outside the academy. In order to do be able to do this, we emphasize the importance of regular attendance and punctuality for all student-athletes who are not currently on tournament. Most subjects are taught in sequence, requiring the understanding of each concept in the order of its presentation.

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Persistent absenteeism creates a genuine hardship for students and is regarded as a serious problem. Therefore, those students with ten or more unexcused absences will fail the course in question and will not receive credit for that course.

9.1.

Classter Attendance Records Parents and students of ES American School will have access to attendance records via Classter throughout the academic year. Absences will be marked ‘unexcused’ on Classter if sufficient communication about the absence has not been received by the school or academy. Any unexcused absences will be immediately visible in Classter and will reflect in the students’ mid-term and final grade calculations in accordance with the Attendance Policy outlined below.

9.2. ES American School Attendance Policy Students who have an excused absence will be excused from class but not from the class work, homework, or assessments, which they must complete in a timely manner according to the instructions of the appropriate teacher. Students who have excused absences are responsible for communicating with their teachers for the recuperation of any class work, quizzes, assessments, or academic papers missed.

If a student has a justification as to why they were absent from class (for example, they had an appointment with the psychologist or guidance counselor, they were on tournament) then the student is responsible for ensuring that the adult they were with informs the school administration office so the absence can be excused.

Parents excusing their child due to illness or an exceptional circumstance, MUST inform the school within 48 hours of the absence, in writing to admin@es-school.com.

9.3. Absences due to Tournaments or other extended absences Emilio Sanchez Academy informs the schools when students have tournaments, and these absences are excused. However, if parents organize tournaments for their child, the parents must request permission from the coach and school as soon as the dates of the tournament are known. The coach will decide if the tournament is beneficial for the student. Remember that those students on Academic Probation (<2.30 GPA) will not be permitted to travel for tournament. See 8.15 for more information on Academic Probation.

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Those students who are authorized to go on tournament or have been approved an absence of more than 3 days must communicate as early as possible. As soon as the absence is approved it is the student’s responsibility to remain in regular contact with their teachers by creating a Microsoft Teams group chat with all of their teachers and advisor with the following information: 1. Anticipated departure and return dates 2. Reason for absence 3. Any other extenuating circumstances An example message: “I will be leaving school from Oct 5 to 12, I am travelling to play in an ITF tournament. My schedule is undetermined as the times of our matches are not yet confirmed. As the tournament is in Ghana I am unsure of the internet situation.”

Students, where possible, must keep up with their academics and complete all assignments as agreed.

Students upon return have the right to meet individually with their teachers, and work through a reasonable schedule to make up any test/quizzes/ assignments that they were unable to complete while off campus.

Students who have been on tournament should ensure they are back in school for at least 2 full academic weeks before departing for tournament again. Absence should not exceed 50% in any given month.

9.4. Absences due to Illness Parents who are living locally, host families, or academy physiotherapists are authorized to excuse students from class due to illness. Parents and host parents are asked to thoroughly examine the student who is ill, and inform the school of absences due to illness, either in writing or by telephone, on the morning of the first day of absence. Extended absences for illness will require a medical justification, which should be submitted to the administration office (via email or in person) before the student returns to class. Please note that an absence due to illness cannot be excused by a parent who does NOT live locally. The academy physiotherapists are the only people authorized to excuse students from class if they are living unaccompanied on campus.

Students who feel unwell in the morning should communicate this with the campus physiotherapist or residence monitor immediately, for their own wellbeing and safety.

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Campus members who have multiple or extended absences for illness may be required to submit medical justification for all and any absences in order that the absences can be excused (letters or telephone calls from parents/host families will no longer by sufficient in such cases). Campus members and parents will be informed if this requirement applies to them, and absences will be unexcused if appropriate medical justification is not provided.

9.5. Absences for Medical / Residency Appointments: Emilio Sánchez Academy informs the school when campus members are going for doctor visits, residency appointments, and/or physical therapy.

In the case of campus members who do not have MAPFRE insurance, local parents or host families must inform the school administration office directly of any medical appointments in writing or by phone prior to the appointment. Campus members are required to attend classes or training for the remainder of the school day upon their return to the academy premises.

Appointments for massages, physiotherapy, etc. should be arranged outside school time.

9.6. Absences for Exceptional Reasons: Parents who wish to take their child out of class and/or training for exceptional reasons must contact the school and academy in advance of making travel plans, in order to request permission for the absence. No travel plans should be made for campus members attending ES American School unless exceptional permission for the absence has previously been granted in writing by the Head of School. It is essential that absences are correctly communicated to the school administration office, and the Head of School reserves the right to determine whether an absence is excused or unexcused.

9.7.

Tardiness All campus members are required to arrive at school and training on time and be present in their first session of the day. A campus member who arrives late to any session is tardy. If campus members are tardy for an academic class, they must get themselves to class as soon as possible and they will receive a tardy unexcused. If the student has a justification as to why they were late (for example, a coach kept them late on court or they had an appointment with the psychologist or guidance counselor) then the student is responsible for ensuring the adult they were with informs the school administration office so the tardy or absence can be

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excused. Additionally, tardiness will result in a reduction of the overall class grade.

9.8. Child Pick Up ES American School does not offer after school care. Parents should collect their child immediately after their last class finishes.

Any Middle and High School students who are not picked up on time are allowed to wait independently, un-supervised within the campus.

Elementary Students who are not doing the Tennis Top program should be collected from the Elementary school playground at 16:05. At 16:05 those Elementary school students taking the ES Academy transport are walked over to the bus, while students who are registered for the Tennis Top program of the Emilio Sánchez Academy are picked up and walked over to the courts by one of the tennis coaches. Any remaining Elementary students not collected by 16:10 will be taken to the main office to be supervised at an additional cost of 50€ per hour. The 50€ is a flat rate applied at the beginning of the hour and is non-negotiable. This is not an after-school care program, but rather an emergency measure to supervise your child which results in significant inconvenience to our faculty and their working hours.

10.

Technology Policy

10.1. Bring Your Own Device (BYOD) We at ES American School are pleased to offer our Bring Your Own Device (BYOD) Program to all students. We are dedicated to providing our students with access to and support with 21st century learning tools, so our students can be better connected locally and globally. Technology is integral to the learning process.

ES American School students are required to own a laptop which will be used in core curriculum courses. Instead of heavy and costly textbooks, students will often be provided with digital editions. Besides electronic textbooks, students will be using educational applications suited for specific courses as well as necessary tools for our competitive global environment. This medium of learning is especially suited to our students who travel extensively and who are unable to transport all their textbooks on tournaments.

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to use them are imperative for our students’ education. Adherence to the following policy is necessary for continued access to the school’s technological resources.

User Policy Users must respect and protect the privacy of others by: 1. Using only assigned accounts.

2. Only viewing and using passwords, data, or networks in which they are authorized.

3. Never distribute private information about themselves or others.

Users must respect and protect the integrity, availability, and security of all electronic resources by: 1. Respecting all internet filters and security practices.

2. Reporting security risks or violations to a teacher or school leader.

3. Conserving and sharing these resources with other users.

4. Not destroying or damaging data, networks, or other resources that do not belong to them.

Users must respect and protect the intellectual property of others by: 1.

Following copyright laws (no illegal downloading of music, games, movies, apps, etc).

2. Citing sources when using others’ work (not plagiarizing).

3. Using only appropriate educational applications during class time.

Users must respect rules concerning how and when to use electronic devices by: 1.

Accessing only files or Internet sites which are relevant to the classroom instruction.

2. Refraining from communicating with other students, parents, friends, and family during class time.

3. Refraining from recording sound or video, taking photos, or posting video and/or photos without the permission of a school staff member and the permission of those included within the video or photo.

4. Complying with a teacher’s request to shut down/turn off, silence, or close the screen of any device. Devices should be silenced at all times, unless otherwise instructed.

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10.2. Use of Artificial Intelligence (AI) The use of Artificial intelligence (AI) is responsibly encouraged within school.

AI is a powerful tool that we all need to learn to use effectively. AI can greatly enhance learning and creativity and we will use AI to assist us with various tasks, including researching, writing, editing, generating creative ideas as well as presenting.

Using AI effectively requires a set of skills that you will develop and practice in this class. These skills include: Writing clear and specific prompts that communicate your goals and expectations to the AI system, including further refining inputs, in order to generate quality outputs.

Evaluating the quality and relevance of AI-generated outputs, recognizing the biases and limitations of the AI system and that AI will ‘hallucinate’ the output generated on occasions.

Recognizing and avoiding over-reliance or blind trust in AI outputs is an important part of this.

Editing and refining any AI-generated outputs to match your voice, style, and standards.

Exploring and experimenting with different AI features and functions to enhance learning and creativity.

Collaborating and sharing a diverse range of AI tools and platforms with other students and teachers.

Reflecting and self-assessing your progress and challenges when using AI. However, it is also important to note that AI is not a substitute for human intelligence, critical thinking, or academic integrity. Therefore: You must cite the AI sources, giving credit to the original authors or creators of the content you use or modify.

Copying and pasting AI-generated outputs without checking, editing, or citing them is academic dishonesty and will be treated as such.

You must always use AI responsibly and ethically. AI must never be used to generate inappropriate, offensive, or harmful content. Any misuse of AI that violates the school’s policies or the code of conduct will result in disciplinary action.

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10.3. Responsibilities for Devices Students take full responsibility for their personal device. ES American School will not be responsible for the loss, damage or theft of any personal device. Students are responsible for the care of their device, which includes keeping it charged and ready for use, as well as making any repairs, replacements, or modifications needed in order to use the device at school.

As a courtesy and for times of need, ES American School will provide students with access to at least one charging station during the academic day.

Printing from personal devices will not be possible on school / tennis academy printers.

10.4. Consequences for Violation Violations of these rules may result in disciplinary actions such as those outlined in this handbook. Further consequences may be imposed in accordance with the school’s code of conduct, up to and including suspension or expulsion, depending on the degree and severity of the violation.

11.

Lost and Found

Campus members are advised to label all of their personal belongings and keep a list of items with a detailed description, including brand, model, color, distinguishing features, etc. If an item is found, it needs to be handed over to the Accommodation Supervisor, Masia Front Desk, the gym or the School Administration Office.

If a campus member loses an item, he/she should notify the Accommodation Supervisors and/or the Front Desk in the Masia or the school.

12.

Theft, Loss or Damage

Emilio Sánchez Academy or ES American School are not able to entirely prevent theft, loss or damage of personal belongings of campus members, guests or staff.

All members of the academy and school campus must take responsibility for any personal items they bring to the premises. All campus members are advised to obtain adequate insurance to cover the possible theft, loss or damage of their belongings. In the unfortunate case of theft, loss or damage of personal property no claim for reimbursement will be accepted by Emilio Sánchez Academy or ES American School.

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13.

Emergency Procedure

In case of an emergency, such as a fire, an alarm will sound in the affected areas. All campus members and staff members must follow the procedure mentioned below: On hearing the emergency alarm immediately stop the current activity and head towards the nearest emergency exit. Students in classrooms will follow the specific directions of the teacher.

Do not take any belongings with you, and move towards the exit in an orderly fashion. Do not run.

Once outside and away from the affected area, assemble at the appropriate Meeting Point.

Under no circumstances re-enter the concerned area until a staff member in authority advises to do so.

In case of discovering an emergency, such as a fire, sound the nearest alarm and then follow the above procedure.

Staff members of Emilio Sánchez Academy can be contacted during an emergency on +34 699 55 88 99 or +34 93 479 16 16.

The intentional misuse of an emergency alarm or equipment may be considered a major offense, and incur the relevant penalty.

14.

Behavior Policy

At Emilio Sánchez Academy & American School, our aim is to encourage campus members to become independent learners who manage their own behavior to support their learning and development. We aim to help campus members discover not just who they are, but who they can be. These aims are supported by a clear system of rewards and consequences. In addition, we believe: It is the right of every student to feel safe and secure (both physically and emotionally) at school and to have every opportunity to enjoy learning without distraction from others.

It is the right of every teacher, coach and adult to be able to teach or coach without obstruction, and to work in a mutually respectful and professional environment.

It is the right of every parent to know that their child is safe, treated fairly and will be supported to develop the skills necessary to enable them to engage positively within all our communities.

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14.1. Positive Behavior, Advisory and Spirit Houses We promote and teach positive behavior and attitudes to our campus members. This is achieved through regular Advisory Group sessions and supported by a clear set of Non-Negotiables. ES American School’s Spirit House System also rewards positive behavior and attitudes both in and outside the classroom.

All campus members attending ES American School are organized into one of eight Spirit Houses.

The Spirit House System: provides students with an opportunity to focus on and celebrate positive values promotes a healthy and constructive mode of competition based on behavior, results and cooperation provides opportunities to develop leadership skills fosters a sense of community and collaboration among peers enables all adults within the school and academy to recognize campus members’ positive behavior and attitudes All employees of the school or the academy can award Spirit Points at any time when they see campus members behaving in a positive manner.

Spirit Points are then added to the individual’s Spirit House. Totals are updated regularly and displayed in the Spirit House TEAM. Spirit House meetings are used to communicate about topics of interest and address issues relevant to students and their success.

14.2. General Expectations and Non-Negotiables To ensure that campus members are clear about expectations, a set of non-negotiables have been implemented to promote positive attitudes.

Campus members are reminded that they are representatives of Emilio Sánchez Academy & American School, and are expected to behave in a correct, responsible and respectful manner both on campus and when participating in a school or academy activity off campus, and this includes during tournaments and excursions etc.

Campus members are expected to come to their activities/classes on time and with all the correct equipment and materials necessary for the duration of that activity, i.e. books, pens, rackets, correct sports shoes etc.

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Campus members must take care of their own and be respectful of others’ belongings. This includes refraining from damaging academy property.

Mobile phones should neither be seen or heard during class or training (unless with a teacher’s/coach’s permission).

For safety reasons, skateboards, bicycles and other wheeled means of transportation are prohibited on campus.

Campus members are expected to remain at their scheduled activity for the duration of the class/training session.

Campus members who are participating in physical activity must bring sufficient water and/or sports drinks to ensure correct hydration.

All campus members attending any outdoor physical activity must have sufficient sun protection (sunscreen, hat, etc.)

Campus members have the right to learn, and no member of Emilio Sánchez Academy or ES American School campus should interfere with the learning process of any other campus member.

Campus members must not partake in any activity that is deemed illegal by the laws governing the Kingdom of Spain, such as recording others without their permission.

Campus members are reminded that Emilio Sánchez Academy or ES American School is an inclusive campus in which racism, violence, discrimination or bullying of any kind will not be tolerated.

Campus members are expected to read and abide by the prohibited items and activities section of this handbook.

All campus members should follow the nutritional advice offered by the medical care / nutrition team.

Work should reflect the high expectations we have of ourselves and each other.

Class Specific Non-Negotiables Caps, hats, hoods and earphones are not to be worn in the classroom (unless with the teacher’s permission) Only bottled water is permitted in classrooms. (No other food or drink) Mobile phones should never be seen or heard in the classroom (unless with a teacher’s permission) Students should ONLY be working on the work for the class in progress.

Other tabs must not be open on laptops (games, homework for another class, etc.)

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Chewing gum is not permitted in the classrooms.

Sport Specific Non-Negotiables It is essential to your general health and well-being to display good hygiene. This includes showering or changing clothes after practice, washing your hands before meals, taking care of your feet and keeping nails to an acceptable length.

For health and safety reasons, it is forbidden for campus members to chew gum during physical activity.

For health and safety reasons, large items of jewellery should be removed before physical activity.

It is forbidden to play on court without wearing a sports top.

Mobile phones should never be seen or heard on court (unless with a coach’s permission) In preparation for playing professional tennis and also due to small children and guests on campus, campus members must not use bad language or swear on court, in any language.

Parents are allowed to watch their child play tennis. However, they are not permitted to enter the court or interfere with the training at any time, either physically or verbally.

14.3. Dress Code The campus is a mixed environment with people of different ages and diverse backgrounds. Campus members must be respectfully dressed in all public areas and avoid carrying offensive items or clothing that does not provide adequate cover. As most campus members play tennis, they tend to wear sports clothes throughout the day, and this is fine. Clothing which displays offensive or inappropriate language is prohibited. Students who dress improperly for an activity may not be accepted to participate in the activity. Hats and hoodies may only be worn in class with the teacher’s permission.

Students coming from athletic activities must shower before attending class or entering the restaurant. If appropriateness of attire is questioned, the student will be referred to the Head of School or a Head Coach who reserve the right to inform them to change into appropriate attire. The school and academy directors reserve the right to inform a student of poor hygiene and expect that better hygiene (specifically showering after training and before entering the restaurant or classrooms) be carried out in future.

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All annual, semestral or trimestral campus members of Emilio Sánchez Academy will receive a HEAD / Emilio Sánchez Academy uniform in the beginning of their stay for mandatory use during all the excursions and group events that are organized, both in the academy and off site. The same uniform must be used for photos in the finals of individual tournaments and all competitions when representing the club. During the tournaments, it is advisable to wear the uniform as much as possible. When competing for the Emilio Sánchez Academy team, it is mandatory to wear the uniform.

14.4. 'Success with Integrity' In Emilio Sánchez Academy, we undertake a training method that has helped many players to achieve a professional tennis career, and many other players to obtain sports scholarships. We believe that throughout this methodology, together with the sport science department, all the campus members can achieve their own goals without taking prohibited medications or any other prohibited performance enhancing drugs that may be considered doping.

Our campus members have proven that they can be successful with integrity.

We emphasise that all members of the tennis academy make a commitment to achieve “success with integrity” through the obligation not to use any substance to improve their performance while they are members of Emilio Sánchez Academy.

If this compromise is broken while the campus member is a member of Emilio Sánchez Academy, the campus member will immediately be expelled from the academy and the school.

14.5. Academic Integrity A school is a campus of individuals who voluntarily join together for the purpose of learning. At the heart of an academic campus is the idea that the behavior of its members is guided by a shared commitment to the highest standards of academic integrity. Any form of cheating, plagiarism or assisting others in acts of dishonesty is a violation of such standards. As a student, you pledge to neither receive nor give unauthorized assistance during the completion of any work.

Plagiarism is the borrowing of ideas from written or other sources without proper documentation. We attach a great deal of importance to originality and the intellectual achievement of the individual. Therefore, heavy borrowing of ideas from another author without giving credit to that author is considered fraudulent and constitutes a violation of the rules of academic conduct.

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Plagiarism also includes using another person's writings or ideas as one's own without the appropriate acknowledgement such as quotation marks, a footnote/endnote or both. It is imperative that students properly format and cite their sources when writing any homework, essay, research paper or any academic work. No excuses or exceptions will be accepted.

Any student found guilty of academic dishonesty, which includes but is not limited to copying homework, plagiarizing an academic paper, or cheating on an exam or assessment, will receive a zero on the work in question. Furthermore, cases of academic dishonesty will also incur the following repercussions: First Offense: Determination of the gravity of an offense is at the sole discretion of the Head and Deputy Head of School. First offenses can be considered minor or serious.

For first offense cases considered to be minor, the student will be issued a verbal warning, a zero for the assignment, and the assignment will be placed in the student’s records. For first offense cases considered to be serious, the repercussions will be the same as for a second offense.

Second Offense: A second offense incident (or a first offense which the Head of School consider to be more serious) will result in a hearing before the Academic Dishonesty Committee, an official letter of warning will be sent to the students and parents, a zero for the assignment in question, and a copy will be placed on the student’s file.

Repeat offenders: students who commit further acts of academic dishonesty and have previously received an official letter of warning for academic dishonesty, will earn a zero for the assignment, and will be given 3 days reflection time at home.

Continued offenders: students who commit further acts of academic dishonesty will be formally suspended for 5 days. Should they then commit a further act of academic dishonesty they will be permanently expelled from the school.

Additionally, use or possession of any digital device during an assessment will result in the student’s automatic failure of the assessment. There will be no exceptions to the policy concerning the use of non-authorized electronic devices during quizzes, tests, or assessments.

15.

Poor Behavior and Consequences

Inappropriate behavior will be sanctioned appropriately with consequences applied by the responsible academy or school representative, or in more

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serious cases, by the disciplinary committee. Should the campus member display inappropriate behavior, parents will be contacted.

Consequences of poor behavior may include reflection days at home, community service, detention, or any other disciplinary measures determined by Emilio Sánchez Academy & American School staff, or the disciplinary committee.

The school and tennis academy reserve the right to expel, with no refund of fees, any student whose conduct disrupts the academic or athletic programs, breaks standard rules of discipline, or who exerts a negative influence on other students.

15.1. Bullying We are committed to protecting our campus members from bullying in any form. ‘Bullying’ is defined as systematically and chronically inflicting physical hurt or psychological distress on one or more campus members or employees. In any form, it is contrary to the values we endeavor to instill in our campus members and will not be tolerated, whether it is in person or through social networks – ‘cyberbullying’. Those campus members who are found to be bullying will face disciplinary action that may include suspension and permanent expulsion from the school and academy. Bullying may include any combination of: Racist harassment.

Sexual harassment.

Religious harassment.

Harassment to people with disability.

Harassment for any other particular reason.

All campus members or employees have a duty to report immediately any cases which they feel constitute some form of bullying. All claims and reports of bullying will be treated confidentially and in a serious manner.

15.2. Entering the Residence and Bungalows Campus members who live on campus may not return to their dormitory rooms or bungalows during any scheduled activity, unless in an exceptional circumstance at the discretion of the teacher or coach. In addition, campus members who live off-campus are strictly forbidden to enter the dormitory rooms or bungalows at any time without the expressed permission of an accommodation supervisor. Those campus members violating this policy will be subject to disciplinary action.

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15.3. Prohibited Areas on Campus The following areas are off limits and their access prohibited to campus members at all times: Maintenance areas Staff only areas Inside the Carpa Grande, without prior permission Elementary School playground and garden, unless you are an elementary student.

The following areas are off limits and their access prohibited to campus member after closing hours: Equestrian area Swimming Pool area Gym and Fitness Centre Parking area (after dark) VideoLab and Technical Office Tennis and Padel courts, unless used for a specific activity 15.4. Damage to Campus Property Any campus member who causes damage to school or campus property, which includes locker rooms, residence and bungalow areas, will be reported to the school and tennis academy authorities and will face severe disciplinary action, up to and including suspension or expulsion from the school and academy. Students, their parents and/or guardians will meet the costs of repairs and/or replacement of damaged facilities.

15.5. Prohibited Items and Activities Emilio Sánchez Academy is not responsible for any activities outside the academy and school, off-site and /or not organized or supervised by the staff of the academy or of ES American School. Any activities that involve a risk for both the campus member and for the rest of the campus members are not allowed. ES American School and Emilio Sánchez Academy enforce a strict policy concerning the consumption or possession of tobacco, alcoholic beverages, and controlled substances (drugs) by campus members, both off and on campus. The consumption or possession of harmful substances is prohibited. Any case of a campus member being suspected of involvement with tobacco, alcohol, or drug 44

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possession, use, or any sale/provision to other campus members will be referred at once to the appropriate school and tennis academy authorities, and/or to local law enforcement agencies.

Additionally, gambling online or person to person, and the possession or use of any firearm, weapons (including knives) or fireworks is strictly prohibited by any campus member at any time. Those found violating these policies will face severe disciplinary action, and may be suspended or permanently expelled from the school and tennis academy.

Emilio Sánchez Academy & American School reserve the right to search the campus member, their locker and/or accommodation in case of a suspicion that the campus member might be in possession of a prohibited substance or item. Failure to abide by the rules and regulations of the prohibited substances may be considered a serious offense, and incur the respective penalty.

15.6. Disciplinary Committee Each year, the Disciplinary Committee consists of key personnel appointed from Emilio Sánchez Academy & American School staff. Members of the Disciplinary Committee are reviewed and appointed on an annual basis.

Should a disciplinary hearing be necessary, at least 3, but no more than 5 members from the committee will be called. The Committee is responsible for the enforcement of the rules and code of conduct that govern student life at our campus.

When a serious infraction of the school or tennis academy rules occurs, the Head of the relevant area (school, tennis, bungalows, residence, restaurant, transportation, etc) may request the convening of the Disciplinary Committee to decide on the course of action. A preliminary investigation will take place.

Witnesses to the incident in question and/or character witnesses may also be part of the investigation. When appropriate, an unofficial resolution to the case may be sought. An unofficial resolution may result in the campus member receiving an official letter of warning or other discretionary sanctions.

If an unofficial resolution is not considered to be appropriate, a Disciplinary Committee should be scheduled within a reasonable amount of time after the occurrence, preferably within 3 working days.

The Disciplinary Committee has broad discretion in the enforcement of the rules and code of conduct which governs our school and tennis academy.

When allocating sanctions, the Disciplinary Committee will consider the individual circumstances of each offense within their current phase of education, the severity of the offense, and also the nature and quantity 45

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of disciplinary incidences the campus member has been sanctioned for previously. Those campus members receiving sanctions from the Disciplinary Committee may be allocated one or more of the following sanctions for each breach of the rules or code of conduct during his/her career at Emilio Sánchez Academy & American School: An official Letter of Warning – emailed to parents and placed on the student’s file.

Disciplinary Probation – an official Letter of Warning, and loss of privileges which could include restriction from participation in some school and academy sponsored activities such as Student Council, school and academy excursions or travel to tournaments.

Discretionary Sanctions – an official Letter of Warning, and discretionary sanctions, which could include, but may not be limited to: writing an official letter of apology, on-site suspension, picking up balls on the tennis courts, cleaning responsibilities, paying for damages incurred to school or academy property, or community service duties.

A Reflection period off campus – a fixed term period of reflection from school and tennis academy. At the complete discretion of the Committee, the campus member may also be required to leave the campus and return to his/her home or country. There will be no refund of any fees during the designated suspension period.

Suspension – a fixed term suspension from school and tennis academy. At the complete discretion of the Committee, the campus member may also be required to leave the campus and return to his/ her home or country. There will be no refund of any fees during the designated suspension period.

Expulsion – an immediate and permanent expulsion from the school and tennis academy with a forfeiture of all work completed during the semester and with no refund of any portion of fees.

16.

Accommodation Regulations

Emilio Sánchez Academy employs a team of accommodation supervisors responsible for the Residence Areas with one Head Supervisor. Our supervisors are directly responsible for the safety and welfare of the campus members living in the academy accommodation. The co-operation of all who live on campus is necessary in order to make it a home.

The accommodation supervisors are managed and supported by the Residence Committee, which also assumes responsibility for our campus members that are

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staying in host families. Campus members should not hesitate to seek advice from the supervisors in any matter, especially in any case of confusion regarding the rules and regulations described in this handbook. Failure to follow the accommodation supervisors’ instructions may result in disciplinary action.

Residents are required to be in their rooms/bungalows by 10:00 p.m. from Sunday to Thursday. On Friday and Saturday, they must be in their rooms/bungalows by 10:30 p.m. Every evening the accommodation supervisors carry out a presence check of each room.

After the night check residents are not permitted to leave their rooms until 6:30 a.m. for any reason other than an emergency. The following exceptions may apply: Visit to the bathroom (Residence building).

Need of medical attention.

Receiving an emergency call from home.

Early departure to airport/tournament.

The Wi-Fi internet connection will be turned off at 11:30 p.m. and switched on again at 6:30 a.m. Two weeks before final exams the Wi-Fi curfew may be modified or even completely eliminated for that period. Using Wi-Fi amplifiers is strictly prohibited, since they can worsen or damage the connectivity of other residents.

For campus members who reside on campus, Emilio Sánchez Academy is their HOME. All members of our campus are expected to take pride in, and care for, the areas and facilities that represent the campus.

Any breakage or damage caused by a campus member will be charged to the campus member and can lead to a respective penalty.

16.1. Discipline and Order Program The discipline and order program is based on a point system which seeks to introduce a series of routines that the residents will benefit from. The program is based on a combination between a reward and a penalty system.

Our team of supervisors will record and control on a daily basis from Monday to Friday five points within the reward system.

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3. Keeping the tennis and sporting equipment in its place 4. Keeping the desk organized (school material in its place) 5. Keeping the area in front of the room clean and organized Residents who earn a minimum of 15 points out of 25 in one week are allowed to go out according to the curfew times mentioned below.

Residents who earn less than 15 points per week are only allowed to leave on Saturday and Sunday, and only until 6:30 p.m.

The accommodation supervisors will keep a record of the meals consumed in the buffet and cafeteria, and also the number of times when take-away food is ordered by the resident. Take-away food is only permitted from Friday evening to Sunday evening. In the evening it should be ordered not later than 8 p.m. Delivery scheduled after 10 p.m. will not be accepted. If a resident orders take-away food outside of the permitted days and hours, it will be confiscated and disposed of.

The penalty system aims towards the behavior of the residents. Every resident starts with zero faults in the beginning of every term of the academic year. A fault can be received from any supervisor in following situations.

1. Being late for the curfew, breakfast or training.

2. Being disrespectful towards a staff member or another student 3. Intentional misuse of the fire alarm, and the alarms of the security and emergency doors 4. Entering the residence area (for boys) or entering the bungalow area (for girls) without permission 5. Closing the door of the room with the key from inside and leaving the key inside the lock 6. Using skateboards, bicycles or other wheeled means on campus 7. Entering prohibited areas on campus 8. Ordering take-away food outside of the permitted days and hours 9. Campus members are prohibited to offer stringing services, using their own personal stringing machine, to other campus members and charge them for the service.

10. Using amplifiers to enhance the Wi-Fi signal.

Residents who receive five faults lose the right to leave the facilities on one full weekend (Friday to Sunday). Residents who receive another four faults lose again the right to leave the facilities for another full weekend including the Saturday afternoon trip to the mall and any other weekend activities scheduled by Emilio Sánchez Academy. From that point on, the next third fault will have the same consequence. Another 2 faults, will 48

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lead to the same penalty. Residents who receive 15 faults or more will face disciplinary action. Residents who do not receive any faults for for two weeks get one fault off their record.

Parents will be regularly informed by the supervisors about the points and faults that their children receive. Residents can also request their points and faults status from the supervisors.

Residents who do not meet the minimum point requirements will be able to leave tthe campus on the weekend only until 6:30 p.m Penalized residents who receive the number of faults mentioned above are not allowed to leave the campus on the weekend. Special authorizations from parents will not be accepted under any circumstances.

16.2. Permission to go out / Procedure Residents from 12 to 14 years old Residents of this age may leave the campus at the weekend in groups of at least three (3), and they must stay in these groups for the duration of their time away. They must return by 8:30 p.m. on Fridays, Saturdays, Sundays and official local holidays.

Residents of 15 years old Residents of this age may leave the campus at the weekend in groups of at least two (2), and they must stay in these groups for the duration of their time away. They must return by 10:30 p.m. on Fridays and Saturdays and by 10:00 p.m. Sundays and official local holidays.

Residents from 16 to 17 years old Residents of this age may leave the campus at the weekend, in groups or alone. They must return by 10:30 p.m. on Fridays and Saturdays and by 10:00 p.m. on Sundays and public holidays.

Residents over 18 years old Residents of this age may leave the campus any day of the week, in groups or alone. They must return by 11 p.m. In case if the resident would like to stay out the entire night he/she must return after 6:30 a.m.

All the permissions mentioned above need to be complemented by an authorization form duly filled in by the parents of the resident every time the resident wishes to leave the premises of the academy.

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In order to avoid counterfeit authorizations, only the authorizations received by email from a maximum of two email addresses indicated by the parents at the beginning of the academic year will be accepted.

Authorizations that are sent from any other email address that has not been provided by the parents of the resident will not be accepted.

The authorization must be received 24 hours prior to the resident’s intended time to depart the premises.

The procedure to leave the premises of the academy is: 1.

Parents must inform the academy that they give permission for their child to leave campus.

2. The resident will then receive a ticket from one of the accommodation supervisors.

3. The resident must submit the ticket to the watchman at the exit of the academy.

4. Once the resident is back at the academy, he/she must pick up the same ticket from the security guard at the entrance of the academy and hand it over to the accommodation supervisors.

16.3. Parental Visits Residents are allowed to leave campus during the week only in the company of their parents, or family members who are authorized by the parents. In such cases the resident must be picked up in person at the Emilio Sánchez Academy premises by one of the parents or the authorized adult. The authorized adult cannot be a student at the ES American School or a player of Emilio Sánchez Academy. The resident will receive a suitable ticket to leave the academy and follow the same procedure for the departure as described above.

16.4. Special Permission Residents desiring to leave campus for special circumstances must always follow the same exit procedure with an accommodation supervisor. For these special authorization permits, the accommodation supervisors must receive a written permission from the parents. Parents of residents who desire to spend the night at another campus member’s house must submit a Special Permission Waiver of Liability form signed by both, the resident’s own parents and the host parents. Young adults who are younger than 21 years old cannot be assigned to be in charge of a minor, unless they are related family members.

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No adults are allowed to take out any campus member who is not their child from the academy without the appropriate authorization. Written and signed requests received after the due day and time will not be accepted.

Special permit requests will not be accepted by email or phone without filling in and signing the proper authorization form. When a resident is penalized due to the number of points or faults, no special permit requests will be accepted.

Emilio Sánchez Academy reserves the right to amend or increment the above set of rules at any given time if it is considered necessary.

16.5. Room Assignments Rooms in the Residence and in the Bungalows are assigned according to the age of the residents or according to grades in school. Any change in the room assignment has to be approved by all the residents involved, by the accommodation supervisors and by the admissions office. Requests can be considered.

16.6. Accommodation Maintenance Rules Upon arrival in their rooms, incoming residents are expected to inspect their rooms for any damages and report the condition of the room to an accommodation supervisor within 48 hours. Any damage discovered after that time will be considered the responsibility of the resident(s) occupying the room. Room changes at any time require a re-inspection and settlement of any damages. Should any item need maintenance attention during a resident’s occupancy, they should notify the accommodation supervisor immediately. Supervisors will check the rooms/bungalows on regular basis for incidents.

1. Residents must keep fridges clean and hygienic.

2. Electrical devices that may create a fire hazard are not permitted. They will be removed and returned to the resident at the end of their stay, or may be collected by parents at any time.

3. Making holes or modifying any furniture or structure of the room/ bungalows is not permitted.

4. Pasting stickers, graffiti or painting the furniture, walls or any other space in the bungalow and residence is not permitted.

5. Due to fire regulations, moving the furniture (laying mattresses on the floor, moving bunks…) is not permitted.

6. For health and safety reasons, campus members must never leave their key in the inside lock of the door.

7. No ball games are permitted in the accommodation areas. The campus members are expected to use designated areas for all 51

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ball games and activities.

8. Parents or family members are only allowed in accommodation areas with an accommodation supervisor.

9. Accommodation areas will be inspected by the cleaning service daily. The residents who do not pass inspection will face appropriate disciplinary action.

10. Staff members will inspect rooms whenever necessary and without notice.

11. Furniture (eg. chairs, etc) cannot be taken out of the rooms or bungalows, and should not be used for drying clothes.

Appropriate disciplinary action will be taken for any residents not abiding by the accommodation maintenance rules. Parents will be informed immediately and will be required to cover the cost of any necessary repairs.

16.7. Keys and Emilio Sánchez Academy Access Cards Every resident will receive a key to his or her room/bungalow and an access card on arrival and registration. The key will be handed over after a deposit payment of 10€ which will be returned at the end of the stay of the resident and after the key is returned. Each access card will open only the assigned area (the Residence or the Bungalow area), and each key will open only their door. All keys must be returned at the end of the stay but the residents can keep the access card once their stay at the academy is completed.

Residents who lose their key will be charged 10€ (the current charge subject to change without notice) to cover replacement and administration costs.

The loss of an access card will be charged at 10€ as well. In case of a lost key the resident should notify the accommodation supervisors. The supervisor will then arrange for a replacement to be collected. In most circumstances a replacement key can be provided quickly. However, in certain cases (such as a weekend/holiday) there may be a delay until the next working day. In case of any delay in the provision of a replacement key, the accommodation supervisor will open the door for the resident.

Residents who find themselves locked out of their room/bungalow must contact the accommodation supervisor for entry.

16.8. Entrance to Residence/Bungalows Campus members who do not reside on campus are NOT ALLOWED to enter the accommodation areas (those areas past a security door).

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Campus members who reside in the Residence building are not allowed to enter the 'Bungalows' area without prior permission from the respective accommodation supervisor. Likewise, campus members who reside in the 'Bungalows' area are not allowed to enter the Residence building without prior permission.

Males are not allowed to be in female designated rooms, bungalows or areas and females are not allowed to enter male designated areas, rooms or bungalows.

For campus members who live off-campus it is strictly prohibited to enter the Residence rooms or Bungalows at any time without the expressed permission of the appropriate school or academy authority. Those campus members violating this policy and the resident who allows the entrance to the campus member, will be subject to disciplinary action. Please note that sexual relations of any kind are prohibited on campus.

16.9. Summer Storage All returning residents are entitled to leave a maximum of five (5) bags/boxes for storage over the summer months. All bags must be securely fastened and clearly labelled with the resident’s name and contact information. Any items such as TV's and stereos must be placed in boxes or suitable containers and labelled clearly with the resident’s name and contact details.

Any items found in the Residence rooms or Bungalows after the resident’s departure will be disposed of. When a student leaves, any items still in storage for more than 3 months after the student’s departure will be disposed of.

16.10. Laundry Service All of our residents can take advantage of our laundry service that is provided by an external industrial laundry company. The laundry is collected three times a week (Monday, Wednesday and Friday) and returned on the following collection day (Wednesday, Friday, Monday). This service is only provided on working days and not on public holidays.

The residents should place their dirty laundry into the laundry bag and seal it securely. The laundry bags are provided by the accommodation supervisors for a deposit of 10€, which is payable at the Front Desk. The bags need to be placed into the collection point on the collection day before 8:00 a.m. There are two collection points:

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Next to the school facilities for those residents who live in the Residence building.

Inside the Bungalows area for those residents who reside in the Bungalows.

Residents are advised not to use the laundry service for delicate clothing or clothing of high value, especially if they need a special treatment. By using the laundry service the resident assumes the risk that the laundry can be damaged, lost or stained. If that happens, the laundry will try to find a solution.

16.11. Weekend Activities Emilio Sánchez Academy & American School offers a range of activities for its campus members throughout the academic year. Every Saturday afternoon, a trip to a shopping center / supermarket is provided by the academy as part of the boarding services. The residents will be able to buy any extra items they may need during their stay on campus.

One of the accommodation supervisors will always accompany residents to make sure they buy appropriate supplies. The academy reserves the right to review the purchases of the residents to prevent product purchases that are not allowed, such as alcohol, excess candy, prohibited energy drinks, etc. and confiscate them. The trip to the supermarket will not be provided on Saturdays that coincide with a public holiday.

During the year, we offer our campus members the opportunity to participate in theme park excursions, sightseeing tours and various other activities such as 'Go-Karting' or trips to the beach. Meeting the registration deadline for the off-site activity is essential in order to participate.

16.12.Residence Committee and B-COMM The Boarding Committee consists of members from different departments of ES American School and Emilio Sánchez Academy and meets every 4-6 weeks during the academic year in order to discuss topics related to the boarding facilities and its residents. A minimum of 5 members of the committee is always present during the meetings where the wellbeing of the residents is revised and analyzed. Its main concern is to make sure that all the residents are well integrated in the community and have everything they need and feel comfortable during their stay.

In order to give a voice to the residents and to promote a community feeling two spokespeople, one each from the residence/bungalow areas, 54

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are selected by members of the Boarding Committee in the beginning of every academic year. Their function is to promote and communicate the needs of the residents. They attend meetings and help organize specific events for the boarding community. B-COMM events are take place frequently on and off site of the facilities, independently from the activities organized by ES American School for the different grades like excursions or the Spirit Days, or the other off-site activities organized by Emilio Sánchez Academy.

17.

Change of Contact Details

It is important, for emergency and administrative reasons, that both Emilio Sánchez Academy & American School have the most up-to-date parent or guardian contact details for all campus members. Please be sure to keep our records up-to-date with your current mailing address, telephone numbers and email addresses. This information is vital in the event of an emergency and when we mail student grade reports. You may contact the academy and school administration office to update your information at any time, and you will be required to complete and sign a Change of Contact Details Form.

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18.

Contacts

The following list of contacts will be helpful if you have any questions regarding Emilio Sánchez Academy or ES American School. Feel free to get in touch with any of the persons and departments listed below if you have any questions or require any information.

Emilio Sánchez Academy (ESA) Tel: +34 93 479 16 16 info@emiliosanchezacademy.com www.emiliosanchezacademy.com

ES American School (ESAS) Tel: +34 93 479 16 11 admin@es-school.com www.es-school.com

ESA Front Desk recepcion@emiliosanchezacademy.com

ESAS Reception admin@es-school.com

Mr. Stefan Ortega ESA Academy Director stefan.o@emiliosanchezacademy.com

Ms. Mel Rose ESAS Head of School mrose@es-school.com

Mr. Ángel Giménez ESA Head Coach of the Male Area angel@emiliosanchezacademy.com

Ms. Aisling Lawless ESAS Deputy Head of School alawless@es-school.com

Mr. Pep Plasin ESA Head Coach of the Female Area pep.p@emiliosanchezacademy.com

Ms. Maria Valente Chaudary ESAS Assistant Head of School mvalente@es-school.com

Mr. Andrey Neyman ESA Director of Admissions & Customer Service andrey@emiliosanchezacademy.com

Ms. Sandra Valbuena IB PYP Coordinator svalbuena@es-school.com

Ms. Martina Diaz ESA Coordinator of the Physical Science Department m.diaz@emiliosanchezacademy.com

Ms. Angelina Izzo ESAS Deputy Director of School Admissions aizzo@es-school.com

Ms. Monica Montserrat ESA Coordinator of the Psychology Department monica@emiliosanchezacademy.com Mr. Nacho Quixano ESA Head of Medical Care and Physiotherapy fisio@emiliosanchezacademy.com ESA Accommodation Supervisors accommodation@emiliosanchezacademy.com Tel.: +34 699 55 88 99 (also WhatsApp) 7am to 11pm, for emergencies 24/7

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HANDBOOK 2025/26

Month Mo Aug-25 25 1 8

Tu We 26 27

Th 28

Fr 29

Sa Su 30 31

2 9

3 10

4 11

5 12

6 13

Sep-25 15 22 29 6

16

17

18

19

20

21

23 30 7

24 1 8

25 2 9

26 3 10

27 4 11

28 5 12

13

14

15

16

17

18

19

20

21

22

23

24

25

26

27 3 10

28 4 11

29 5 12

30 6 13

31 7 14

1 8 15

2 9 16

17

18

19

20

21

22

23

24 1 8

25 2 9

26 3 10

27 4 11

28 5 12

29 6 13

30 7 14

Dec-25 15

16

17

18

19

20

21

22 29 5

23 30 6

24 31 7

25 1 8

26 2 9

27 3 10

28 4 11

12

13

14

15

16

17

18

19

20

21

22

23

24

25

26 2 9 Feb-26 16

27 3 10 17

28 4 11 18

29 5 12 19

30 6 13 20

31 7 14 21

1 8 15 22

23 2 9 Mar-26 16

24 3 10 17

25 4 11 18

26 5 12 19

27 6 13 20

28 7 14 21

1 8 15 22

23 30 6 13

24 31 7 14

25 1 8 15

26 2 9 16

27 3 10 17

28 4 11 18

29 5 12 19

20 27 4

21 28 5

22 29 6

23 30 7

24 1 8

25 2 9

26 3 10

11

12

13

14

15

16

17

18

19

20

21

22

23

24

25 1 8

26 2 9

27 3 10

28 4 11

29 5 12

30 6 13

31 7 14

15

16

17

18

19

20

21

22

23

24

25

26

27

28

Oct-25

Nov-25

Jan-26

Apr-26

May-26

Jun-26

School Start Teacher Professional Development Holidays – No School Final Assessments Other

7 14

ACADEMIC CALENDAR 2025-2026 Aug 23 Aug 25-Sep 2 Sep 3 Sep 11 Sep 13 Sep 24 Oct 4 Oct 12 Oct 13 Oct 16 Oct 30 Oct 31 Nov 1 Nov 3 Nov 8 Dec 6 Dec 8 Dec 12-19 Dec 20 Dec 22-Jan 6

Jan 7 Feb 13-17 Mar 9 Mar 14 Mar 19 Mar 26 Mar 27-Apr 7 May 1 May 4 - 15 May 25 May 29 Jun 6 Jun 8-10 Jun 15-17

Jun 18 Jun 19 Jun 20 Jun 22 – Jun 26

Updated September 10, 2025

FALL SEMESTER 2025

Digital SAT Test- 11th & 12th grade students only Teacher Professional Development Class start date and students Orientation Day Diada – No Classes / No Tennis Training Available Digital SAT Test- 11th & 12th grade students only Día de la Merce – No Classes / No Tennis Training Available Digital SAT Test- 11th & 12th grade students only Columbus Day – No Classes / No Tennis Training School Holiday only – No Classes / No Tennis Training Available Digital PSAT/ NMSQT- 11th grade students only Teacher Professional Development / No Tennis Training Available School Holiday only – No Classes / No Tennis Training Available All Saint’s Day – No Classes / No Tennis Training Available School Holiday only – No Classes / No Tennis Training Available Digital SAT Test- 11th & 12th grade students only Día de la constitución – No Classes / No Tennis Training Available Día de la Inmaculada – No Classes / No Tennis Training Available Final Assessment Days (Scheduling tournaments or travel during the final assessment days is NOT permitted as assessments cannot be taken early or recuperated after these official dates).

Recommended Departure / Travel Day Winter Break- Tennis Training Available (except public holidays)

SPRING SEMESTER 2026

Classes resume after Winter Break School Holiday only – No Classes / No Tennis Training Available School Holiday only – No Classes / No Tennis Training Available Digital SAT Test- 11th grade students only Digital PSAT - 9th and 10th grade students only Teacher Professional Development – No Tennis Training Available Spring Break (Semana Santa) - No Classes / Tennis Training Available (except public holidays) Día de los trabajadores – No Classes / No Tennis Training Available AP Exam Period Pentecost Monday – No Classes / No Tennis Training Available Spirit Day – Shared activity day between school and academy Digital SAT Test- 11th grade students only 12th Grade – Final Assessment Days 6th-11th Grade - Final Assessment Days (Scheduling tournaments or travel during the final assessment days is NOT permitted as assessments cannot be taken early or recuperated after these official dates).

Teacher Professional Development - No Tennis Training Available Graduation Ceremony Recommended Departure / Travel Day Teacher’s Professional Development - Summer Tennis Training

VERY IMPORTANT:

Please do not schedule vacation holidays or travel during school days or final assessments periods. Homework, assessments, or other assignments will not be permitted to be recuperated outside of the official academic calendar. Holidays must be scheduled only during periods when there are no classes.

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HANDBOOK 2025/26

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