Hide unwanted columns in Pivot Table with Power Pivot

Hide unwanted columns in Pivot Table with Power Pivot

https://efficiency365.com/2016/01/09/simplifying-pivot-tables-by-hiding-unwanted-columns-using-power-pivot/

Hide unwanted columns in Pivot Table with Power Pivot

Hide unwanted columns in Pivot Table with Power Pivot Redundant or unwanted columns can confuse the users of Pivot Table. Here is how you can hide unwanted columns from appearing in the Pivot Table field list.

This setting is available in the Power Pivot Data Model.

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The Need Scenarios where hiding columns is recommended This is NOT a substitute to importing only the required data Power BI Desktop Designer

The Need This article assumes familiarity with Power Pivot usage. Read the Data Analytics article series to get familiar with PowerPivot. For this article please download this sample file.

You must have Office 2010 or above with PowerPivot add-in installed.

Open the sample file. Enable Connections if you are prompted for it.

Open the data model from Power Pivot – Data Model – Manage menu. There are two tables: Product Master and Data. Product master contains ID and name.

The Need The Data table contains three columns: Product ID, Amount and Date. A relationship has been created between the Data and Product Master tables using the common column – Product ID.

The Need Now when you create a Pivot Table, both tables and all columns are shown in the field list.

Product ID is shown twice. However, we do not need to use Product ID at all in the Pivot Table. We will always want to use the Product Name. This is what I call confusion. We want to eliminate these redundant Product ID columns.

The Need We cannot REMOVE these columns from the data itself – because these columns are required for maintaining the relationship. We just want to hide them from the Pivot Table in order to simplify things.

The solution is to use a nice little feature of Data Model editor (PowerPivot Data Model window).

The Solution: Hide unwanted columns from Client Tools In the data model, right click on the Product Id column in the Data table and choose Hide from Client Tools. Repeat this for the Product Master table as well.

The Solution: Hide unwanted columns from Client Tools Now notice what happened in the Pivot Table field list. The unwanted columns are not visible at all. Only the columns that are relevant from business point of view are visible.

Similarly, Power View and Power Map will also show only these columns. Product ID columns will be invisible.