Permission to Travel Request (HF View)

3 Youmustmakesureyouareintherightprogramcycle.ClicktheYearonthetop righttoensureyouareinthecycleinwhichthestudentarrived.

4 Usingthedropdownmenu,click"AUGUST-2024"ORthecycleapplicabletoyour student.

5 Youwillnowseeanystudentswhoareassignedtoyourfamilywithinthecycle selected.Ontheright,youwillsee"RequestPermission".Clickthegreenarrowas shown.

6 Clickthisdropdownandselect"PermissiontoTravel"

8

Theformwillopenupinanewtab.

9 Fillouttheforminentirety.Everyquestionmustbeansweredinordertosubmit theform.

10 Themodeoftransportationaswellasthecostneedstobeadded.

BesuretoreadtheFINEPRINT.

Onceallinformationhasbeenaddedandreviewed,clickSUBMIT.Thisformwill nowbesubmittedtothelocalcoordinator,fieldmanagerandETCofficefor review.Ifapproved,ETCwillsendthisinformationtotheSendingOrganization andnaturalparentsviaZAPPforapproval.

12 YouwillbeabletoseethestatusofPermissiontoTravelRequests(PTRs)in additiontoallPTRssubmittedforthisstudent.Theformcanbeinitiatedby multiplepeople.YouwillgetanemailZAPPnotificationifthereisaform submittedforyourstudentbysomeoneotherthanyou.

ToViewthestatusofallforms,click"PermissionRequests"andclicktheeyeas shownbelow.

13 Click"ViewForm"

14 Youwillthenviewthestatus,timestampsandprogressoftheform.