The ACA board of directors met on Wednesday, June 29, 2011, at the ACA Headquarters, Platte City, Mo. The meeting was called to order by President Melroe at 8:09 a.m. CDT. ACA board members present included Clarahan, Culp, Esch, Higgins, Johnson, Melroe, Miller, Pittman and Sheets and ACA staff members Comer and Humphrey. Absent board members included Hossle, Schrick and Stoppel. Officer Reports: The secretary’s report was presented by Culp. Miller moved to accept the minutes as corrected, seconded by Esch. Motion carried unanimously. Comer presented the treasurer’s report on behalf of Hossle. The ACA has outperformed the budget projections. Sheets moved to accept the treasurer’s report, seconded by Clarahan. Motion carried. Audit 2010 – 2011 – Comer presented the audit report, which was performed by James M. Long CPA, PA, Lawrence, Kan. The audit report document that was presented to the ACA Board of Directors was completed on June 23, 2011. Proposed Budget 2011 – 2012 – Comer presented the proposed budget which projects total revenue at $658,200 and total expenses at $607,500 for a net income of $50,700. Miller moved to accept the proposed budget. Seconded by Pittman. Motion carried. Staff Reports: Humphrey first distributed a table listing four bull sales that would be potential sources for Chianina performance tested bull sales. These sales include Profit Maker, Midland, Oklahoma Beef and Green Springs. Humphrey next distributed an ACA Online Sales Proposal. More details will be printed in the next issue of the ACJ and will be posted to the ACA
website. The first ACA sponsored sale may be scheduled in the late winter or early spring of 2012. ACA National Sale – Format and Sale Management – The board liked the format of the 2010 sale and directed the ACA staff to proceed with planning the event. The National Sale will be managed by the ACA for 2011. National Western Show & Sale – Comer recommended that we retain Alan Sears as the sale manager for the 2012 NWSS. The board briefly recessed at 10:13 a.m. and reconvened at 10:19 a.m. CST National Western Show & Sale Manager’s Report – Alan Sears reported that the sale posted a $4,300 average on heifers, and a $3,700 average on bulls. All lots sold. There were 38 lots in the 2011 sale; Alan would like to have 50 lots for 2012 which would also help reduce sale expense. All consignors should also enter a pen of bulls and/or heifers for the show in the yards. The crowd for the 2011 sale was exceptional. The Saturday display adjacent to the Stock Yards Arena during the ACA Complimentary Lunch was extremely well received. This was also good advertising and promotion for breeders and the ACA alike. We will continue to provide the complimentary ribeye steak lunch and appreciate the sponsorship of EDJE. Miller moved that the ACA continue to retain the management services of Sears Marketing Services for the National Western. Seconded by Clarahan, motion carried unanimously. Comer and Humphrey presented, for Counts, two different options for different vests for the national show. One option was a windbreaker type pullover vest, the second was a zip-up, fleece vest. The board directed Heather Counts to select a vest of her choosing in a color that would be identifiable and wearable to a wide variety of exhibitors. Emphasis should be put on selecting a vest that would be worn
on other occasions in addition to the national show. Johnson moved, Pittman seconded, that the board go into executive session. Motion carried. Board went into executive session at 10:42 a.m. Miller moved, Clarahan seconded, that the board end executive session. Motion carried at 11:43 a.m. Committee Reports: Show & Sale – Neal Branscum, Jill Miller, Jeff Wisnefski, Ken Guens, and Chad Wilson were all added to the committee. Genetic Abnormalities – No report. Promotion & Marketing – Matt Michel and Kelsey Culp have agreed to serve. Long Range Planning Committee – Committee will meet on October 28 or 29, during the fall board meeting. Building Committee – Esch tried to fill the cracks in the basement with epoxy during the spring board meeting. He used one gallon of epoxy, which did not fill the cracks. He suggested that we either contract the job, or purchaser a case of epoxy and do it ourselves. The discussion of renaming the Chimaine, Chiford or Chianina composites was tabled until the October board meeting. The board suggests that the ACA staff explore ways to make the ACA website more user friendly. Miller moved that the meeting adjourn. Seconded by Sheets. Motion carried. Meeting adjourned at 11:55 a.m. Respectfully submitted, Steve Melroe, Chairman Ken Culp III, Secretary
ACA Board Minutes
ACA Board of Directors Minutes Jr. National Meeting, Platte City, Mo. • June 29, 2011
ACA Board of Directors Minutes Platte City, MO October 28, 2011 The ACA board of directors met on Friday, October 28, 2011, at the ACA Headquarters, Platte City, Mo. The meeting was called to order by President Melroe at 9:30 a.m. CDT.
ACJ
• January 2012
45