9 Features of Sales Quoting Software

EBOOK

9 FEATURES OF

SALES QUOTING

SOFTWARE

A sales quoting software is designed to automate your quoting process and enable you to stay on the top of your request for quotes. It is an excellent sales tool that can resolve all issues associated with manual quoting.

The best software for creating sales quotations will have the following features: 1. Ability to Create Quotes in Minutes The sales quoting software you choose should inject speed into your quoting process. No matter how complex the request for quote is, the sales quoting software should enable you to create the quote in minutes.

Quoting complex product configurations and bundles is a breeze using the software tool.

2. Ability to Create Attractive Branded Quotes A sales quotation document is probably your prospect's first interaction with your company. Hence, you need to present quotes that make a very good impression on your prospects.

A sales quoting software should allow you to create impressive quotes.

The best software offers a wide range of professional-looking templates that can be easily customized to match your brand. To customize the template, there is provision to add business logo, terms and conditions, change layout, font color, etc.

When you send beautiful quotes in seconds, it increases your chances of closing the deal quickly.

3. Ability to Create Quotes Anytime Anywhere This is possible if the sales quoting system is a cloud-based solution.

A cloud-based quoting software eliminates the need to buy expensive hardware.

You don't have to install the software on your local PCs to run the application.

A cloud-based application is accessible via the Internet using a web browser. You only need a laptop and a reliable Internet connection to operate the software and create quotes. You can create online quote from any Internet-enabled device.

With a cloud-based quoting tool, it really doesn't matter whether you are at home, office, airport or any other location. As long as your device has a Wi-Fi connection, you can manage your quoting activity from anywhere at anytime.

4. Powerful Reporting The best quoting tool comes with detailed quotation and sales reports that help you monitor your sales performance.

With these reports, you can find out how your team is performing and accordingly take steps to improve their efficiency. You can generate indepth sales reports and analyze your quote-to-conversion ratio, evaluate which quotes are working, etc.

5. Built-in Electronic Signature Capabilities The best quotation solution has a built-in electronic signature option that makes it easy for your customers to approve quotes. Electronic signature feature eliminates the need for handwritten signature in your quote approval process. With just a single click of a mouse, your customers can sign online documents. No need to deal with cumbersome printing and scanning to get approvals.

Allowing your recipients to e-sign documents will speed up your approval workflow. You save money as documents are signed without paper or ink.Â

6. Built-in Payment Processing Systems If you want to cut your closing time, the sales quoting software should have a built-in payment processing systems that supports a number of payment gateways such as PayPal, Stripe, etc.

This will enable your customers to make immediate payments (via credit/debit card) after accepting the quote. Thus, your customers can view the quote, accept it and make payments, all from one system.

This helps to facilitate quote-to-cash process and you get paid faster.

7. Strong Integration Capabilities You will not be using just one software application to run your business.

Right? So the sales quoting tool you choose should seamlessly integrate with a wide range of software applications including CRM, ERP, PSA, accounting systems, etc.

Using an integrated system has plenty of advantages. For instance, it eliminates redundant data entry, increases productivity and allows you to run your business more efficiently.

When you integrate your sales quoting software with CRM, you can create a quote from the CRM itself. Quotes created in quoting software can be synchronized as opportunities in CRM. This eliminates the need to manually enter information in both the systems.

8. Interactive Quoting Interactive quoting will allow your prospects to make changes in the quote as per their needs. Once the quote has been sent to the prospect, he can modify the product quantity, select the pricing package, etc.

Interactive quoting saves a lot of back-and-forth with prospects and will allow you to close deals faster.

9. Mobile Quoting App The best sales quoting software will have a mobile quoting app, which allows users to create quotes using their mobile device.

Simply install the app on your smartphone and you are ready to fulfill quote request on the go.

Use your mobile devices to create some of the most complex quotes on the run.

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