3 indicators that show you need to adopt a sales quoting software

3 Indicators that show you need to Adopt a Sales Quoting Software

Has your quoting process become a headache for you? Is quote creation consuming a lot of your energy and time? Has sales taken a dip because you are finding it difficult to manage quotes? If the answers to all these questions is yes, it is time to automate the process using a quoting tool. Similarly, if your proposal process is time taking, it is time to use a Proposal software.

Following are the 3 main indicators that suggest you switch over to a quoting tool for your quote management: Poor Appearance Quotes that are generated manually do not impress the customers. This is because manual quoting fails to give a professional appearance to the quote. Sales reps in manual quoting have a predefined template for quote creation but the template is often modified to accommodate the varied quoting requirements. As a result, the quotes do not appear consistent and can drive customers away.

Whereas, Sales quoting software tools produce quotes that are attractive and visually appealing, which make you stand out from the competition. You can also add a customized logo of your company in the quote, so every quote that the customer receives is consistent and professionally designed.

Bad Win Rates Manual quoting being a time-taking activity, sales reps will have a hard time closing deals. Using spreadsheets means your sales reps have to work longer and harder to

generate quotes. With lot of time and energy spent in the quoting process, it slows down your quote response time, which can have a negative impact on their ability to close more sales.

On the other hand, people who have been using these software tools observe significantly shorter sales cycle followed by increase in win rate. The main reason being they are available on cloud. Cloud-based quoting tools, also known as Online quoting systems, require no installation and allow you to quote from anywhere as long as your device is connected to the Internet. These tools automate the quoting process, hence you are able to generate large number of quotes in less time, which contributes in closing more deals.

No Visibility into the Sales Flow Apart from the manual bottlenecks, maintaining a track of sales process becomes difficult. For instance, a sales rep closes a deal but the rest of the team is unaware of the items sold. The organization has trouble keeping track of all orders. There is no proper flow of data from sales quotes and order to invoicing. Moreover, you spend a lot of time in re-entering information in other system such as CRM and ERP. If you are using a quoting tool, it will give complete visibility into your sales process. It will allow you to keep track of your entire sales cycle effortlessly. The tool can also integrate with your existing system to ensure seamless flow of data between different systems.