Circular2014 004 agm

19F Philippine AXA Life Centre Sen. Gil Puyat Ave., cor. Tindalo St. Makati City, Metro Manila, Philippines Tel. Nos.: (63 2) 845 1324; 759 6680 Fax Nos.: (63 2) 845 1395; 759 6690 Email: info@eccp.com Website: www.eccp.com

ECCP Circular No. 2014-04

Dear ECCP Member With reference to the upcoming ECCP ANNUAL GENERAL MEMBERSHIP MEETING on 20 June 2014, Friday, 8:00 – 10:00 am at the Ballroom A, Dusit Thani Hotel, Makati City.

Attached please find the following documents: Minutes of the previous AGM (20 June 2013) Minutes of the Special GMM (10 Dec. 2013) ECCP Annual Report 2013 ECCP Financial Statements 2013 o European Chamber of Commerce of the Philippines o Fairs & More, Inc 5. Nomination Form

1.

2.

3.

4.

If you have not confirmed your attendance to the AGM or have not filled up the proxy form, please call ECCP (8451324 – look for Shevanni Lim) or email shevanni.lim@eccp.com We look forward to seeing you at the AGM Meeting.

With kind regards

MARTIAL BECK, Vice President and General Manager

The Voice of the European Business Community

19F Philippine AXA Life Centre Sen. Gil Puyat Ave., cor. Tindalo St. Makati City, Metro Manila, Philippines Tel. Nos.: (63 2) 845 1324; 759 6680 Fax Nos.: (63 2) 845 1395; 759 6690 Email: info@eccp.com Website: www.eccp.com

NOTICE OF THE ANNUAL GENERAL MEMBERSHIP MEETING Dear ECCP Members, Please be informed that the Annual General Membership Meeting of the European Chamber of Commerce of the Philippines, Inc. will be held on June 20, 2014, Friday, 8:00 to 10:00 a.m. at Ballroom A, Dusit Thani Hotel, Makati City.

The agenda of the meeting are as follows:

I. II. III. IV. V. VI. VII. VIII.

Certification of a Quorum Reading of Minutes Report of the Board of Directors Financial Report Election of Directors Unfinished Business New Business Adjournment

In case you cannot attend the meeting, you may appoint a proxy to represent you by accomplishing the enclosed proxy form. The accomplished proxy form must be delivered to the undersigned before the meeting.

CESAR C. CRUZ Corporate Secretary

The Voice of the European Business Community

RESERVATION FORM (Attn: Shevanni Lim) Fax to ECCP: 845-1395, 845-1323 or 759-6690

ANNUAL GENERAL MEMBERSHIP MEETING June 20, 2014 | Friday, 8-10am Ballroom A, Dusit Thani Hotel, Makati City  

Yes, I will be attending the AGM 2014 No, I can’t attend but will appoint a proxy for the AGM 2014 (IMPORTANT: Please complete proxy form below)

Member Company Name of Representative Position Tel

Mobile

Email

APPOINTMENT OF PROXY KNOW ALL MEN BY THESE PRESENTS: I, the undersigned, a member of the EUROPEAN CHAMBER OF COMMERCE OF THE PHILIPPINES, INC. do hereby nominate, constitute and appoint:

to vote as my proxy for the Annual General Membership Meeting to be held on June 20, 2014, Friday, 8:00 to 10:00 a.m. at Ballroom A, Dusit Thani Hotel, Makati City, and at all adjournment thereof and any kind and all matters that may be taken up at the said Annual General Membership Meeting or adjournment thereof. In the event that the designated proxy shall be unable to attend the meeting, the Chairman of the meeting be, as he is hereby designated as my substitute proxy.

Dated at

, this

day of

2014.

Signature WITNESS:

Print Name

Company

PROXY FORM - 5 YEARS (Attn: Shevanni Lim) Fax to ECCP: 845-1395, 845-1323 or 759-6690

ANNUAL GENERAL MEMBERSHIP MEETING June 20, 2014 | Friday, 8-10am Ballroom A, Dusit Thani Hotel, Makati City APPOINTMENT OF PROXY (For QUORUM Purposes Only)

KNOW ALL MEN BY THESE PRESENTS: I, the undersigned, a Member of EUROPEAN CHAMBER OF COMMERCE OF THE PHILIPPINES, INC. do hereby nominate, constitute and appoint the Chairman of the Meeting, to be and act as my proxy for quorum purposes only at any membership meeting of the Chamber and at all adjournments thereof.

This proxy shall remain valid for a period of five (5) years from the date hereof unless sooner revoked by me in writing.

Dated at

, this

day of

2014.

Signature WITNESS:

Print Name

Company