2019 EAST CONFERENCE HOT SPRINGS CONVENTION CENTER
MARCH 12 - 14, 2019 HOT SPRINGS, ARKANSAS
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SPONSORSHIP PACKAGES OPPORTUNITY
Recognition on Event Center Marquee
Logo on Main Entrance Aisle Signs in Exhibit Hall
Logo Displayed at Conference Gala Speaking Opportunity at General Sessions Logo at Conference Gala Entrance
One Complimentary Hotel Night in Hot Springs on Gala Night Sponsor Banner Displayed in Convention Center Personalized Tour of Conference Number of Dedicated Social Media Posts Logo Displayed at Onsite Registration Logo Displayed at General Sessions Exhibitor Booth Space Full Access Pass ($50/pass value)
ALL SPONSORSHIP PACKAGES INCLUDE THE FOLLOWING BENEFITS: • Logo on Event-Related Printed Materials • Logo on Event Website • Logo on 15’x15’ Exhibit Hall Sponsor Banner and Banner Stand
• Logo on General Session Slide Presentations • Opportunity to Include Materials in Registration Bags • Logo Placement Determined by Sponsorship Level 2
SUPPORTING SPONSORSHIP OPPORTUNITIES Let us create a custom sponsorship package that works best for you.
STORYTELLING MOBILE EVENT APP - $3,500 - High-exposure placement of sponsor name/logo on app (1,750 unique downloads last year) and hyperlink to sponsor online presence or website. EVENT WEBSITE - $3,000 - Sponsor name/logo prominently displayed on the homepage of the event website (25,000 unique visitors) and a hyperlink to sponsor online presence or website. CONFERENCE CLIPS - $500 - Informational and interactive! EAST produces videos and webinars designed to engage, inform, and sometimes even entertain conference attendees. Sponsor name/logo prominently displayed in each video.
SPECIAL EVENTS VIP EVENT - $5,000 - This event is an opportunity for specially invited guests of EAST to network, learn about EAST, tour the conference, and see the work EAST students are doing first-hand. Sponsor name/logo on event signage, four (4) full access passes to Conference, and the opportunity to welcome all attendees. SENIOR/ALUMNI RECEPTION - $2,500 - This reception is an opportunity to induct hundreds of EAST seniors into our Alumni Association. Sponsor name/logo on event signage and the opportunity to welcome all attendees to the reception. EAST FUSION - $2,000 - EAST Fusion kicks off the fun of EAST Conference. It includes a dance, organized activities, and networking opportunities for students and adults. Sponsor name/logo will be placed on all Fusion signage and recognition throughout the event.
SUPPORTING SPONSORSHIP OPPORTUNITIES WILL BE PROVIDED WITH: •
Sponsor name/logo on event website, general session slide presentations and event-related printing
The opportunity to insert promotional materials into registration bags
• Unless otherwise stated, two (2) full access passes to the EAST Conference (valued at $50 each) *Minimum donation of $300 •
Logo placement determined by sponsorship level
CELEBRATIONS LEADERSHIP TEAM - $4,000 - The EAST Conference couldnâ€™t exist without the student leadership teams. This year 50 students out of more than 20,000 will be chosen to serve as ambassadors, to document the event, and to provide technical support for the conference. Sponsor logo will be displayed on all leadership team shirts and certificates, and representatives will be invited to speak at the student leadership training in February. DIFFERENCE MAKER COINS - $3,000 - Sponsor name/logo imprinted on the back of special coins given to select student participants for exemplifying the core values of EAST. These coins are highly sought after and cherished by the students. Special recognition of coin recipients and sponsor at a General Session. SNACK BREAK - $2,500 - EAST students are working hard at the conference. This is an opportunity to provide students with a well-deserved snack to energize them for the rest of the day. Sponsor name/logo will be placed on all catering signage and recognition throughout the event. TECH SUPPORT OLYMPIAD - $2,000 - The Tech Support Olympiad showcases the exceptional abilities of students in an on-site, hands-on competition. Competition is held in a prominent location with a live audience. Exclusive logo recognition on competition signage and awards and an opportunity to present the award at a General Session. BEST OF CONFERENCE AWARDS - $1,500 - The Best of Conference Awards offer an opportunity for attendees to vote for the EAST programs that impress them the most during Conference. Sponsor logo displayed on website and awards. Opportunity to present the awards at a General Session. 4
SWAG REGISTRATION BAGS - $10,000 - Exclusive logo recognition on Conference registration bags.
LANYARDS - $5,000 - Sponsor name/logo imprinted on lanyards worn by all Conference attendees. Sponsor choice of lanyard color and one-color logo design. CLOSING SESSION GIVEAWAY - $3,000 - Sponsor name/logo on a special promotional item given to all
attendees at the Closing Session.
T-SHIRT SLEEVE - $3,000 - Sponsor name/logo (one color design) on one sleeve of the event t-shirt provided to all registered participants. Shirt displays the EAST Conference logo on the front and all sponsor recognition on the back.
SIGNS TO SEE DIGITAL SIGNAGE - $2,000 - The EAST Conference spans the entire Hot Springs Convention Center. Digital signage is used to provide attendees with schedules, maps and other information. Sponsor name/ logo will be included on all digital signage. AISLE SIGN - $1,500 - Sponsor name/logo displayed in the exhibit hall on an aisle sign. Limited number available and placement is on a first-come, first-served basis. FLOOR GRAPHICS - $1,500 - Strategically placed floor advertising with sponsor logo and exhibitor booth number at the entrance of the exhibit hall to grab the attendees’ attention and direct them to the sponsor’s booth. These graphics will include sponsor logo and booth number along with the Conference logo.
PLACES TO BE TINKER SPACE - $4,500 - This interactive space provides all attendees the opportunity to tinker with a variety of technology. Sponsor name/logo placed on all Tinker Space signage. BREAKOUT SESSION ROOM - $2,500-$5,000 - One breakout session room “named” for the sponsor and referred to as the “Sponsor Name” Room in event communications. Sponsor name/logo on room signage and a table in the room to display additional information and promotional items. Opportunity to meet and greet attendees as they enter the room. Two minutes to welcome attendees and introduce the presenter(s). Limited number available and placement is on a first-come, first-served basis. HOSPITALITY ROOM - $2,500 - The Hospitality Room is an area for presenters, exhibitors, sponsors, VIPs, and friends of EAST to refuel during Conference. Sponsor name/logo displayed throughout the space and on room signage. VOLUNTEER THANK YOU - $2,000 - EAST Conference couldn’t happen without our volunteers. This is an opportunity to provide thank you gifts for the judges, student volunteers, presenters, and others that make conference a success. EAST staff will work with sponsor to place sponsor name/logo on at least one promotional item given to all volunteers. EAST also welcomes individual and in-kind donations of any amount to show support of this student-focused event. Please contact the EAST Development Office at development@EASTstaff.org for more information.
If you or your organization is interested in sponsoring the EAST Conference and supporting the 3,500 event attendees, please visit our website or email our development office at: development@EASTstaff.org or 501-371-5029.