Our Staff Members are responsible for the supervision and well-being of campers, and the delivery of a safe, fun and meaningful camp experience. They support and build relationships with campers, identify and meet their needs, facilitate skills building and social development, and assist and lead program activities. In achieving this, we expect our staff to...
...COMMUNICATE EFFECTIVELY
❏ Uses effective communication techniques
❏ Reports issues and updates appropriately
❏ Is receptive to (and makes use of) feedback
❏ Listens well & asks questions to clarify
❏ Respects confidentiality & builds trust
communication
...WORK WELL WITH WITH OTHERS
❏ Models and encourages team spirit & enthusiasm
❏ Actively participates in group & community
❏ Compromises and adapts when required
❏ Is proactive and generous in helping others
❏ Asks for help and support when needed
❏ Models and teaches inclusion and respect for diversity
collaboration
...HAVE A PROFESSIONAL ATTITUDE
❏ Is on time and keeps campers on schedule
❏ Is responsible for own health, well-being and appearance/attire
❏ Is reliable, consistent and self-motivated
❏ Follows and upholds camp policies and rules
❏ Interacts appropriately with other staff, and expresses dissent or dissatisfaction appropriately
❏ Fulfills admin tasks thoroughly and on time
❏ Prioritizes a quality experience for campers
work ethic
...ANTICIPATE
& SOLVE PROBLEMS
❏ Demonstrates good judgement
❏ Facilitates and teaches conflict resolution
❏ Recognizes & addresses camper physical needs
❏ Recognizes & addresses camper emotional needs
❏ Is vigilant about safety and anticipates hazards
critical thinking
...TAKE A CREATIVE APPROACH
❏ Plans and leads fun, meaningful activities/rituals
❏ Can adapt to changing situations & use initiative
❏ Meets challenges with patience & perseverance
❏ Uses creative methods to engage & motivate
❏ Suggests improvements
❏ Seeks out ways to facilitate skills building & social development
creativity
...INSPIRE
AND MOTIVATE OTHERS
❏ Communicates & models camp values
❏ Treats campers equally and develops relationships with each individual
❏ Sets expectations and limits, and manages behavior issues appropriately
❏ Facilitates age-appropriate independence
❏ Manages groups confidently
❏ Teaches respect for camp facilities and personal belongings
leadership
OUR eXPECTATIONS
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SUPERVISOR GUIDE TO WEEKLY CHECK-INS
REMEMBER YOUR ROLE
(1) Accountability - making sure that expectations are met to maintain a safe and successful summer (2) Growth - providing opportunities for supervisees to develop skills and get the most out of their experience
DISCUSS HEALTH & WELL-BEING
Ask these questions, note response on the form and make sure to provide follow-up where necessary How are you? If there is a challenge, what can be adjusted? How can I support you?
IMPORTANT NOTE: You are not expected to provide mental health support or therapy, but rather to direct staff to appropriate resources if required. You can also always plan a follow-up conversation for a later time if it is needed.
DISCUSS PERFORMANCE & DEVELOPMENT
1) USE THE CHECKBOXES TO TRACK PERFORMANCE
Mark the appropriate symbol in each of the six skill areas:
✓ If all expectations are met in a skill area (we hope that everyone will be meeting expectations, and so most will receive this) ◯ If there is an area you’d like to discuss specifically (this provides a record of the conversation and agreed action)
IMPORTANT NOTE: If you find yourself marking ◯ for the same eXPECTATION multiple weeks over the summer (2 or more times), then this is an area for concern - extra coaching required or action to be taken by your camp leadership
2) USE THE eVIDENCE SHEETS TO MAKE NOTES
At Camp, I eXCEL: Use this section to make notes of instances where a staff member eXCELLED - to give specific praise / feedback Maybe you didn’t get a chance to see them in action this week? Don’t worry, you can also ask if there is anything they’d like to share or add that they are proud of or wish you had seen All moments of success are worth celebrating, big and small!
At Camp, I eVOLVE: Use this section to expand upon any ◯ mark or to note anything the staff member wants to try.
Supervisor-Led Targets (meeting eXPECTATIONS)
If you made any ◯ marks, have the following conversation and add to your notes in the eVOLVE section:
● I have noticed <<specific eXPECTATION or Skill Area>> has been a challenge for you
● I want to support you What are the barriers here?
● What is one specific change you can make before our next check-in toward meeting this eXPECTATION?
Supervisee-Led Targets (developing eSSENTIAL
SKILLS)
Ask the supervisee if there is anything they would like to work on and add to notes in the eVOLVE section
○ Are there any challenges or issues you would like to discuss/get some support in handling?
○ Are there any particular eXPECTATIONS you’d like to work on / grow your skills in?
© (2024)
SUPERVISOR GUIDE TO WEEKLY CHECK-INS
Supervisor Check-In Tracker
Please use this to make sure you’re having regular check-ins with each of your supervisees once a week:
My Supervisees (insert names below)
Week 1 Week 2 Week 3 Week 4 Week 5 Week 6 Week 7 Week 8 ▢ ▢ ▢ ▢ ▢ ▢ ▢ ▢ ▢ ▢ ▢ ▢ ▢ ▢ ▢ ▢ ▢ ▢ ▢ ▢ ▢ ▢ ▢ ▢ ▢ ▢ ▢ ▢ ▢ ▢ ▢ ▢ ▢ ▢ ▢ ▢ ▢ ▢ ▢ ▢ ▢ ▢ ▢ ▢ ▢ ▢ ▢ ▢ ▢ ▢ ▢ ▢ ▢ ▢ ▢ ▢ ▢ ▢ ▢ ▢ ▢ ▢ ▢ ▢ ▢ ▢ ▢ ▢ ▢ ▢ ▢ ▢ ▢ ▢ ▢ ▢ ▢ ▢ ▢ ▢ © (2024)
Staff Member Name: Ken Wood
Supervisor Name: Eva Greene
Notes: Week 4: need to give an extra evening off for study time as it is a source of stress
Performance & Development Mark the appropriate symbol for each skill each week. Use the following pages for specific examples.
This person is:
eVOLVING: identifies an opportunity foradditional support, growth, or change
Professionalism Collaboration
➔ On time and keeps campers on schedule
➔ Responsible for own health, well-being and appearance/attire
➔ Reliable, consistent and self-motivated
➔ Interacts with other staff (& expresses dissent) appropriately
➔ Fulfills admin tasks thoroughly and on time
➔ Prioritizes a quality experience for campers
➔ Demonstrates good judgment
➔ Facilitates and teaches conflict resolution
➔ Recognizes & addresses camper physical needs
➔ Recognizes & addresses camper emotional needs
➔ Is vigilant about safety and anticipates hazards
➔ Models and encourages team spirit & enthusiasm
➔ Actively participates in group & community
➔ Compromises & adapts when required
➔ Is proactive & generous in helping others
➔ Asks for help and support when needed
➔ Models & teaches inclusion and respect for diversity
Critical Thinking Communication
➔ Uses effective communication techniques
➔ Reports issues and updates appropriately
➔ Is receptive to (and makes use of) feedback
➔ Listens well & asks questions to clarify
➔ Respects confidentiality & builds trust
EXAMPLE
➔ Plans and leads fun, meaningful activities/rituals
➔ Can adapt to changing situations & use initiative
➔ Meets challenges with patience & perseverance
➔ Uses creative methods to engage & motivate
➔ Suggests improvements
➔ Seeks out ways to facilitate skills building & social development
➔ Communicates & models camp values
➔ Treats campers equally & develops relationships with each
➔ Sets expectations/limits, manages issues appropriately
➔ Facilitates age-appropriate independence
➔ Manages groups confidently
➔ Teaches respect for camp facilities & personal belongings
eMPOWER: Weekly Check In
Week 1 Week 2 Week 3 Week 4 Week 5 Week 6 Week 7 Week 8 ✓ Good ▢ Adjust ✓ Good ▢ Adjust ✓ Good ▢ Adjust ▢ Good ✓ Adjust ▢ Good ▢ Adjust ▢ Good ▢ Adjust ▢ Good ▢ Adjust ▢ Good ▢ Adjust
Health & Wellbeing
✓ MEETING
◯
Week 1 Week 2 Week 3 Week 4 Week 5 Week 6 Week 7 Week 8 Professionalism ✓ ✓ ✓ Critical Thinking ✓ ◯ ✓ Collaboration ✓ ✓ ✓ Creativity ✓ ✓ ✓ Leadership ✓ ✓ ✓ Communication ✓ ✓ ✓
eXPECTATIONS
Creativity Leadership
© (2024) eMPOWER YOUR STAFF
Staff Member Name: Ken Wood
At Camp, I eXCEL: a record of skills demonstrated
Use this section to provide examples of stand-out performance or achievements (these can be observed by supervisor or reported by staff member) Brief notes are ok, but make sure to describe an actual event (not opinion or generalization)
DATE: 07/06/2023
eVENT Description: Helped camper with food allergies during cookout
EXAMPLE eVIDENCE
Skill(S) Demonstrated: ☑Communication ▢ Collaboration ▢ Leadership ☑ Critical Thinking ▢ Creativity ☑Professionalism
Description: Skill(S) Demonstrated: ▢ Communication ▢ Collaboration ▢ Leadership ▢ Critical Thinking ▢ Creativity ▢ Professionalism
eVENT
Skill(S) Demonstrated: ▢ Communication ▢ Collaboration ▢ Leadership ▢ Critical Thinking ▢ Creativity ▢ Professionalism
eVENT
Skill(S) Demonstrated: ▢ Communication ▢ Collaboration ▢ Leadership ▢ Critical Thinking ▢ Creativity ▢ Professionalism
eVENT Description: Skill(S) Demonstrated: ▢ Communication ▢ Collaboration ▢ Leadership ▢ Critical Thinking ▢ Creativity ▢ Professionalism ~ Use as many copies of this page as needed over the summer! ~ © (2024) eMPOWER YOUR STAFF
DATE: eVENT
DATE:
Description:
DATE:
Description:
DATE:
Staff Member Name: Ken Wood
At Camp, I eVOLVE: a record of growth
Use this space to address any challenges and empower staff to take ownership of their own development Brief notes are ok, but make sure to link issues to unmet eXPECTATIONS (not opinion or generalization)
DATE: 07/06/2023
Opportunity for growth or change Campers with sunburn
Agreed action / goal by next check-in (be specific)
What support is needed (if any)?:
DATE:
Opportunity for growth or change
Agreed action / goal by next check-in (be specific)
What support is needed (if any)?:
DATE:
Opportunity for growth or change
Agreed action / goal by next check-in (be specific)
EXAMPLE
What support is needed (if any)?:
Sunscreen reapplication will happen during rest hour so that it is not forgotten before afternoon activities
Follow-up: Action accomplished / goal achieved? Y✓ / N
Verbal reminders / check-ins
Follow-up: Action accomplished / goal achieved? Y / N
Follow-up: Action accomplished / goal achieved? Y / N
eVIDENCE
~ Use as many copies of this page as needed over the summer! ~ © (2024) eMPOWER YOUR STAFF
Notes:
Performance & Development
This person is:
Staff Member Name:
Supervisor Name:
Mark the appropriate symbol for each skill each week Use the following pages for specific examples
eVOLVING: identifies an opportunity for additional support, growth, or change
➔ On time and keeps campers on schedule
➔ Responsible for own health, well-being and appearance/attire
➔ Reliable, consistent and self-motivated
➔ Interacts with other staff (& expresses dissent) appropriately
➔ Fulfills admin tasks thoroughly and on time
➔ Prioritizes a quality experience for campers
➔ Models and encourages team spirit & enthusiasm
➔ Actively participates in group & community
➔ Compromises & adapts when required
➔ Is proactive & generous in helping others
➔ Asks for help and support when needed
➔ Models & teaches inclusion and respect for diversity
Critical Thinking Communication
➔ Demonstrates good judgment
➔ Facilitates and teaches conflict resolution
➔ Recognizes & addresses camper physical needs
➔ Recognizes & addresses camper emotional needs
➔ Is vigilant about safety and anticipates hazards
➔ Uses effective communication techniques
➔ Reports issues and updates appropriately
➔ Is receptive to (and makes use of) feedback
➔ Listens well & asks questions to clarify
➔ Respects confidentiality & builds trust
Creativity Leadership
➔ Plans and leads fun, meaningful activities/rituals
➔ Can adapt to changing situations & use initiative
➔ Meets challenges with patience & perseverance
➔ Uses creative methods to engage & motivate
➔ Suggests improvements
➔ Seeks out ways to facilitate skills building & social development
➔ Communicates & models camp values
➔ Treats campers equally, develops relationships with each
➔ Sets expectations/limits, manages issues appropriately
➔ Facilitates age-appropriate independence
➔ Manages groups confidently
➔ Teaches respect for camp facilities & personal belongings
eMPOWER: Weekly Check In (Staff)
Health & Wellbeing Week 1 Week 2 Week 3 Week 4 Week 5 Week 6 Week 7 Week 8 ▢ Good ▢ Adjust ▢ Good ▢ Adjust ▢ Good ▢ Adjust ▢ Good ▢ Adjust ▢ Good ▢ Adjust ▢ Good ▢ Adjust ▢ Good ▢ Adjust ▢ Good ▢ Adjust
✓ MEETING
◯
Week 1 Week 2 Week 3 Week 4 Week 5 Week 6 Week 7 Week 8 Professionalism Critical Thinking Collaboration Creativity Leadership Communication
eXPECTATIONS
Professionalism Collaboration
© eMPOWER YOUR STAFF
Staff Member Name:
At Camp, I eXCEL: a record of skills demonstrated
Use this section to provide examples of stand-out performance or achievements (these can be observed by supervisor or reported by staff member) Brief notes are ok, but make sure to describe an actual event (not opinion or generalization)
DATE: eVENT Description:
DATE:
Description:
Description:
Description:
DATE:
eVIDENCE
Skill(S) Demonstrated: ▢ Communication ▢ Collaboration ▢ Leadership ▢ Critical Thinking ▢ Creativity ▢ Professionalism
eVENT
Skill(S) Demonstrated: ▢ Communication ▢ Collaboration ▢ Leadership ▢ Critical Thinking ▢ Creativity ▢ Professionalism
eVENT
Skill(S) Demonstrated: ▢ Communication ▢ Collaboration ▢ Leadership ▢ Critical Thinking ▢ Creativity ▢ Professionalism
eVENT
Skill(S) Demonstrated: ▢ Communication ▢ Collaboration ▢ Leadership ▢ Critical Thinking ▢ Creativity ▢ Professionalism
DATE:
DATE:
eVENT
Skill(S) Demonstrated: ▢ Communication ▢ Collaboration ▢ Leadership ▢ Critical Thinking ▢ Creativity ▢ Professionalism ~ Use as many copies of this page as needed over the summer! ~ © eMPOWER YOUR STAFF
Description:
Staff Member Name:
At Camp, I eVOLVE: a record of growth
Use this space to address any challenges and empower staff to take ownership of their own development Brief notes are ok, but make sure to link opportunities for growth or change to unmet eXPECTATIONS (not opinion or generalization)
DATE:
Opportunity for growth or change
Agreed action / goal by next check-in (be specific)
What support is needed (if any)?:
DATE:
Opportunity for growth or change
Agreed action / goal by next check-in (be specific)
What support is needed (if any)?:
DATE:
Opportunity for growth or change
Agreed action / goal by next check-in (be specific)
What support is needed (if any)?:
Follow-up: Action accomplished / goal achieved? Y / N
Follow-up: Action accomplished / goal achieved? Y / N
Follow-up: Action accomplished / goal achieved? Y / N
eVIDENCE
~ Use as many copies of this page as needed over the summer! ~ © eMPOWER YOUR STAFF
e21 eSCALATION REPORT
This document is designed to record and share information when an eXPECTATION is not met by a staff member in a way that impairs their ability to perform their job or compromises the emotional / physical safety of others
Date:
Completed by (supervisor name):
Staff member name:
Please check the appropriate box(es) below to show which eXPECTATION is not being met
Professionalism
On time and keeps campers on schedule
Responsible for own health, well-being and appearance/attire
Reliable, consistent and self-motivated
Interacts with other staff & expresses dissent appropriately
Fulfills admin tasks thoroughly and on time
Prioritizes a quality experience for campers
Critical Thinking
Demonstrates good judgment
Facilitates and teaches conflict resolution
Recognizes & addresses camper physical needs
Recognizes & addresses camper emotional needs
Is vigilant about safety and anticipates hazards
Creativity
Plans and leads fun, meaningful activities/rituals
Can adapt to changing situations & use initiative
Meets challenges with patience & perseverance
Uses creative methods to engage & motivate
Suggests improvements
Seeks out ways to facilitate skills building & social development
Description of issue (continue over page if more space is required)::
Collaboration
Models and encourages team spirit & enthusiasm
Actively participates in group & community
Compromises & adapts when required
Is proactive & generous in helping others
Asks for help and support when needed
Models & teaches inclusion and respect for diversity
Communication
Uses effective communication techniques
Reports issues and updates appropriately
Is receptive to (and makes use of) feedback
Listens well & asks questions to clarify
Respects confidentiality & builds trust
Leadership
Communicates & models camp values
Treats campers equally & develops relationships with each Sets expectations/limits, manages issues appropriately
Facilitates age-appropriate independence
Manages groups confidently
Teaches respect for camp facilities and personal belongings
©
