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Assess &   Profess   The  First  Step  Is   Always  The  Scariest  

By: Maralis  Mercado  

To  many  the  word  “assessment”  is  a  nasty  four-­‐letter  word,  but  to   some  assessment  is  the  icing  on  the  cake!    Let’s  talk  about  how  even  a   simple  assessment  plan  can  help  you  achieve  your  programming,   professional  or  personal  goals  and  how  to  encourage  others  to  get  on   the  assessment  bandwagon.     It’s  all  about  perspective.    If  you  look  at  assessment  as  an  opportunity   to  showcase  your  (fantastic)  work  and  demonstrate  how  effective  (or   not)  your  program  is  versus  feeling  like  you’re  doing  it  because  your   supervisor  told  you  to  or  worse  they  are  trying  to  keep  tabs  on  you,   then  it  won’t  feel  like  something  extra  that  you  have  to  add  on  to  your   to-­‐do  list.    Also,  the  return  on  your  investment  will  be  well  worth  it.     Many  professionals  have  saved  their  jobs  or  attained  grants  due  to   their  assessment  practice.       Continued  on  Page  2  

Assessment   An  Interview   In  Action    With  Clay  Adams           internship  experiences  to  nutritional  counseling,  the  students  of   From   Duke  University  are  offered  a  variety  of  services  and  opportunities.  But   how  can  we  determine  the  success  of  these  initiatives  and  continue  to   build  upon  those  achievements?  By  putting  assessment  into  action.       Three  years  ago  Clay  Adams,  Director  of  New  Student  Programs  and   Assistant  Dean  in  Residence  Life,  started  partnering  with  the   Assessment  and  Professional  Development  Office  to  determine  the   success  of  the  pre-­‐orientation  programs  offered  by  the  university.  Each   year,  since  the  1974  with  the  introduction  of  Project  WILD  (Wilderness   Initiatives  for  Learning  at  Duke),  students  have  come  together  before   the  start  of  their  first-­‐year  to  build  lasting  bonds,  learn  strategies  for   easing  their  transition  to  college  and  discover  new  things  about   themselves.  Along  with  Project  WILD,  four  other  programs  emerged   including:  Project  Waves,  Project  Change,  Project  BUILD  (Building   Undergraduate  Involvement  in  the  Life  of  Durham),  and  Project  Search.   Together,  they  provide  opportunities  for  almost  300  first-­‐year  students   each  summer.      

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January 2013   Office  of  Assessment  and   Professional  Development,   Student  Affairs   Duke  University  

In This Edition The  First  Step  Is  Always   The  Scariest………………..…1     Assessment  In   Action…………….…………......1     Space  Needs  Inventory…..4     Culture  of    Evidence   Inventory………………………4     Alliance  Update  ………..…...5     What  We’re  Reading………5     Congratulations……….…….5     Calendar……………………….6     Contact  Us…………….…...….7  

“…institutional

assessment efforts should not be concerned about valuing what can be

measured but, instead, about measuring that which is valued.“

-­‐ Assessment  in  Practice:   Putting  Principles  to  Work   on  College  Campuses  


The First  Step  Is  the   Scariest….  (Cont.)    

By: Maralis  Mercado        

    My  motto  is  “Document  EVERYTHING!”    You  never  know  what  information  you  may  need   later  but  its  always  best  to  have  more  than  not  enough.    Also,  as  you  begin  to  get  your   thoughts  together,  ask  yourself  some  key  questions  about  your  program/event  that  you   would  want  your  assessment  to  answer.    One  should  never  do  a  program  just  to  do  it.     Again,  think  about  the  return  on  investment.  What  is  the  point  of  it  all  (goals)?  What  do   you  want  to  have  accomplished  in  the  end  (outcomes)?    Once  you  know  what  you  would   like  you’re  end  result  to  be,  what  steps  do  you  need  to  take  to  get  you  there  (objectives)?     Starting  really  is  this  simple!    Now,  the  more  into  you  get,  the  more  complex  it  can  become.   However,  there  are  plenty  of  resources  and  professional  development  opportunities  right   here  at  Duke  that  can  help  you  out!           Here  are  a  couple  of  resources:     • http://www.youtube.com/watch?v=MAhs-­‐m6cNzY  (GREAT  FREE  training  on  Goals   and  Objectives!)     • http://www.eval.org/evaluationdocuments/progeval.html     • http://www.wkkf.org/knowledge-­‐center/resources/2010/w-­‐k-­‐kellogg-­‐ foundation-­‐evaluation-­‐handbook.aspx     • http://www.wkkf.org/knowledge-­‐center/resources/2008/01/facilitators-­‐guide-­‐ for-­‐participatory-­‐evaluation-­‐with-­‐young-­‐people.aspx     • http://www.programevaluation.org/    (Interactive  site!)     • http://www.hillel.org/campus/guides/plan/default  (This  one  is  program  specific!)        

Need more?    Try  these  search  words:  simple  program  plan,  program  evaluation,   assessment,  college  assessment,  and/or  program  goals.    


Assessment   In  Action….    (Cont.)    

An Interview     With  Clay  Adams        

After several  years  of  surveying  students  who  participated  in  these  programs,  Mr.  Adams   was  able  to  determine  that  each  of  the  programs  were  providing  “tangible  outcomes”   including  the  ability  to  establish  community  and  help  ease  the  transition  to  college.  He  was   also  able  to  determine  several  adjustments  that  could  be  made  to  the  programs  to  help   improve  their  overall  success  including  updating  the  communication  methods  used  to   connect  with  students  prior  to  their  arrival  at  the  program  and  after  program  completion.           With  the  data  collected,  Mr.  Adams  was  not  only  able  to  discover  methods  for  improving  the   programs,  but  he  was  also  able  to  collect  valuable  data  that  could  be  utilized  by  other   universities.  With  his  peers  at  Washington  University  in  St.  Louis,  Mr.  Adams  presented  at   the  National  Orientation  Director’s  Association  Conference  (NODAC).  Held  this  past  October   in  Las  Vegas,  Nevada,  NODAC  provided  Mr.  Adams  with  an  opportunity  to  share  how  pre-­‐ orientation  programs  offered  by  Duke  University  are  reaching  their  mission  of  building   communities  for  first-­‐year  students  and  making  it  easier  for  them  to  adjust  to  college.  His   colleagues  at  Washington  University  at  Saint  Louis,  who  also  offer  several  pre-­‐orientation   programs,  shared  additional  information  related  to  program  participation  and  retention.         Mr.  Adams,  in  partnership  with  Assessment  and  Professional  Development,  assessed  the   programs  offered  by  his  office  and  put  that  information  into  action  by  making  needed   adjustments  to  his  programs  and  sharing  that  data  with  other  orientation  professionals   working  throughout  the  U.S.  by  presenting  at  a  professional  conference.     Is  your  office  ready  to  assess  or  even  better,  put  your  assessment  into  action?  If  so,  schedule   a  consultation  with  A&PD  by  calling  919.684.4186. For  more  information  about  his   presentation,  the  assessments  conducted,  or  the  pre-­‐orientation  programs,  please  contact   Clay  Adams  at  clay.adams@duke.edu  or  visit  the  new  students  page  on  the  Student  Affairs   Website  at  http://studentaffairs.duke.edu/new-­‐students.    

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Space Needs Inventory Survey The Division  of  Student  Affairs  is  taking  an  inventory  of  the  space  needs  for  events   of  75+  people  from  Division  departments/offices  over  the  next  2.5  years.    In     particular,  the  Division  is  considering  how  it  can  best  respond  to  upcoming     closures  to  the  Library,  West  Union  Building,  and  Von  Canon  Rooms.    Please  take  a     few  moments  to  identify  and  share  your  area’s  needs  from  January  2013  through     August  2015  for  larger  programs/events  that  would  typically  be  held  in  the     aforementioned  locations.         Please  submit  your  information  by  February  1st  (this  is  a  hard  deadline)  by   visiting  the  following  link:     http://studentvoice.com/duke/divisionofstudentaffairsspaceneeds  

  Culture of Evidence Inventory

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  The  Office  of  Assessment  and  Professional  Development  in  partnership  with  the   Division's  Assessment  Alliance  is  interested  in  facilitating  discussion  and  reflection  on  the   current  culture  of  evidence.  Please  carefully  read  each  statement  below  and  check  all  the   statements  that  apply  to  our  Division  of  Student  Affairs.  If  you  have  examples  of  how  the   statements  are  enacted,  please  share  in  the  text  box  provided  at  the  end  of  the  checklist.   This  checklist  is  not  designed  to  be  a  test  but  instead  a  tool  that  can  be  utilized  as  a   foundation  for  dialogue.  Thank  you.     Please  complete  this  inventory  by  Friday,  February  8,  2013.     http://studentvoice.com/duke/cultureofevidencereadinessreview    


What We’re Reading   “Learning  Charisma”     Publication:  Leadership  Exchange   Publisher:  NASPA   Publication  Date:  Winter  2013     Originally  published  in  the  2012  Harvard   Business  Review,  “Learning  Charisma”   discusses  whether  being  a  charismatic   leader  is  a  skill  that  can  be  taught  or  if  it  is   naturally  a  part  of  a  leader’s  personality.       “Student  Affairs  at  Division  I   Institutions”   Publication:  Leadership  Exchange   Publisher:  NASPA   Publication  Date:  Winter  2013     Through  a  series  of  interviews  with  student   affairs  leaders  at  various  universities,  this   article  discusses  ways  in  which  student   affairs  staff  can  build  partnerships  with  the   athletics  departments  at  their  institutions.   The  article  shares  methods  for  making   connections,  handling  conflicts,  and  tips  for   transitioning  to  a  Division  I  school.    

Congratulations

On December  13,  2012,  the  Assessment   Alliance  held  their  latest  bi-­‐monthly   meeting.  Below  is  a  list  of  highlights  from   the  meeting.       -­‐ Members  of  the  Assessment  Alliance   signed  up  to  contribute  to  the  Assess   &  Profess  Newsletter.     -­‐ The  group  worked  in  teams  to   review  existing  assessment  tools  to   determine  which  tools  could  be   valuable  to  various  departments  and   how  they  aligned  with  the  strategic   plan.     -­‐ Maralis  Mercado  shared  that  she   recently  presented  at  the  American   Public  Health  Association   Conference  along  with  her  office   colleagues.   -­‐ The  Office  of  Assessment  and   Professional  Development  shared   that  they  are  interested  in  beginning   an  assessment  on  the  experiences  of   student  workers  within  the  division   and  on  exploring  methods  to  share   assessment  data  on  a  more  regular   basis.       The  Assessment  Alliance  will  have  their   next  meeting  on  February  14,  2013.  For   more  information  about  the  alliance,   including  minutes  from  past  meetings  and  a   list  of  current  members,  please  visit:   http://studentaffairs.duke.edu/ra/assessm ent   Page  5  of  7  

Have you  presented  at  a  conference   recently?  Finished  an  assessment  project?   Submitted  a  paper  to  a  journal?  The  Office   of  Assessment  and  Professional   Development  would  love  to  share  your   success  in  the  next  newsletter.  To  be   included  in  the  February  edition  of  Assess   and  Profess,  email  austina.white@duke.edu   by  February  20th.      

Assessment Alliance Update


Upcoming Professional  Development  Opportunities  &   Assessments   Space  Needs  Inventory  Due   Date:  Friday,  February  1,  2013     Responses  to  the  Space  Needs   Inventory  are  due  online  on   this  date.  More  information   about  the  inventory  can  be   found  on  page  four  of  the   newsletter.    

Culture of  Evidence     Inventory  Due   Date:  Friday,  February  8,  2013     Responses  to  the  Culture  of   Evidence  Inventory  are  due   online  on  this  date.  More   information  can  be  found  on   page  four  of  the  newsletter.    

Assessment Alliance  Meeting   Date:  Thursday,  February  14  ,2013   Time:  11:00am  –  1:00pm   Location:  Griffith  Board  Room     Members  of  the  Assessment   Alliance  will  be  meeting  to  discuss   issues  pertaining  to  the  assessment   goals,  strategies,  and  projects  of   The  Division  of  Student  Affairs.    

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A Date  With  Data   Date:  Thursday,  February  14,  2013   Time:  12:00pm  to  1:00pm   Location:  Griffith  Board  Room     On numerous occasions, we've heard Division employees say, 'I wish we had ABC data,' or 'If we only had ABC data, we could XYZ.' Well, your wait is over! This power packed lunch will provide opportunity for you share exactly what you desire in terms of data, consider the data bank we presently have and how you may 'double date' with other colleagues on data collection and analysis. You will also have opportunity to interact with members of the Assessment Alliance. Show your love for data and show up!    

Soup and  Scoop   Date:  Thursday,  February  21,  2013   Time:  12:00pm  –  1:00pm   Location:  201  Flowers     In April of 2011, Dartmouth College and the National College Health Improvement Project (NCHIP) convened 32 universities to collectively address student health problems by bringing evidence into practice and measuring outcomes, focusing first with the Learning Collaborative on High-Risk Drinking. Since then, a team from Duke University has worked to expand upon its current efforts towards assessment and the reduction of harms related to high-risk alcohol use. In this dashboard style presentation, we will share a summary of the data, processes, and plans for the future.    


Office of  Assessment  and  Professional  Development   Of  Student  Affairs  Division   Duke  University   Stephanie  Helms-­‐Pickett,  Director   Email:  Stephanie.helms.pickett@duke.edu   Phone:  (919)  684  -­‐  4582     Cole  Taylor,  Assistant  Director   Email:  cole.taylor@duke.edu     Phone:  (919)  684  -­‐  4286         For  More  Updates  and  News,  Like  Our  Facebook  Page!  

Assess & Profess January 2013 Edition  

The January 2013 Edition of Assess and Profess by the Office of Assessment and Professional Development at Duke University

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