WELCOME TO EPIC CHARTER SCHOOLS’ COLLEGE PLANNING RESOURCE GUIDE!
This guide was created with you in mind.
The college planning process is quite individualized and personal, but it does not have to be stressful. Epic Charter Schools’ College and Career Readiness Department has created many valuable tools and resources to help you adequately prepare for college.
The mission of the College and Career Readiness Department is to ensure students are empowered, future ready, in demand, and prepared for success beyond high school. We partner with students to ensure they are educated and equipped to pursue opportunities aligned with their interests and short- and long-term goals.
COLLEGE PLANNING CALENDAR
Epic Charter Schools offers various internal college planning sessions and events, including virtual and on-campus college tours.
COLLEGE PLANNING SESSIONS & EVENTS
All internal college planning sessions and events are highlighted in the College Planning Calendar, Epic Charter Schools’ calendar, and The Orbit.
EXTERNAL COLLEGE-RELATED SESSIONS & EVENTS
Epic Charter Schools is proud to partner with colleges, universities and other college-related entities by promoting their prospective student events in an effort to support our college-bound students. All external college-related opportunities are highlighted in the College Planning Calendar, Epic Charter Schools’ calendar, and The Orbit Newsletter.
RECORDED COLLEGE PLANNING SESSIONS
Students who are unable to attend an internal virtual college planning session and would like to review the recording, may click on the appropriate link for the month.
COLLEGE PLANNING CHECKLISTS
At Epic Charter Schools, we believe it is never too early to begin preparing for college. We are here to support and guide students through the college planning process to ensure they have a smooth and successful transition from high school to college. To help students begin actively preparing for college, we have created grade-level checklists!
COLLEGE PLANNING CHECKLIST
GRADE 8
College preparation might seem far off in 8th grade, but it’s never too early to start thinking about your future.
The choices you make now can set you up for success later on. This checklist is designed to help you get a head start on the college-preparation process. From exploring career goals to getting involved in your community, each item on this list will bring you one step closer to achieving your dreams. Start checking off these boxes today and set yourself on the path to college readiness!
Complete Individual Career Academic Plan (ICAP) and consider future career goals.
Apply for Oklahoma’s Promise.
Get involved in extracurricular activities.
Volunteer for community service projects.
Attend on-campus college tours.
Participate in virtual college sessions.
Explore dual-enrollment options offered during high school.
Take part in academic-enrichment programs offered through the school and colleges.
Register with the National Collegiate Athletic Association (NCAA), if pursuing college athletics.
GRADE 9
Ninth grade is a pivotal time in your academic journey. The decisions you make and the actions you take now will lay the groundwork for your future college success.
This checklist is your roadmap to navigating the college preparation process. From staying focused on academics to exploring colleges and career paths, each item on this list is a step toward realizing your dreams.
Complete Individual Career Academic Plan (ICAP) and consider future career goals.
Apply for Oklahoma’s Promise, if not previously enrolled in the program.
Stay involved in extracurricular activities.
Volunteer for community service projects.
Participate in virtual college sessions.
Enroll in college preparatory classes to fulfill high school graduation and college entrance requirements.
Maintain good grades by building good study habits and completing all coursework in a timely manner.
Take part in academic enrichment programs offered through the school and colleges.
Sign up for an Oklahoma 529 college savings account.
Maintain a detailed records of academic awards and honors, extracurricular activities, volunteer work and other important achievements.
Research colleges and update appropriate college-related sections of Naviance.
Hold conversations with trusted adults, such as a parent or guardian, teacher, College and Career Advisor (CCA), and College Planning Counselor, about future plans.
COLLEGE PLANNING CHECKLIST
GRADE 10
Tenth grade is a crucial time in your college preparation journey. The steps you take now will set you up for success in the years to come.
This checklist is your guide to navigating the college prep process. From standardized tests to career exploration, each item on this list is a building block for your future.
Complete Individual Career Academic Plan (ICAP) and consider future career goals.
Take the PreACT®.
Take the PSAT/NMSQT®².
Apply for Oklahoma’s Promise, if not previously enrolled into the program.
Remain involved in extracurricular activities.
Volunteer for community service projects. Attend on-campus college tours.
Participate in virtual college sessions. Consider a part-time job or leadership position within current activities.
Enroll in college preparatory classes to fulfill high school graduation and college entrance requirements.
Maintain good grades by building good study habits and completing all coursework in a timely manner.
Stay motivated through academic enrichment programs and specialtyfocused camps and workshops.
Contribute to the Oklahoma 529 college savings account, if opened.
Create and maintain a professional resume using detailed records.
Continue conversations with trusted adults about future plans.
Review college admission requirements and other factors, such as programs, cost and location for the colleges being considered.
Update the appropriate college-related areas of Naviance.
Research advanced courses offered during junior and senior years.
Study for standardized tests, such as the ACT® and SAT®.
COLLEGE PLANNING CHECKLIST
GRADE 11
Eleventh grade is a time of exciting opportunities and important decisions. As you navigate this critical year, this checklist will be your guide.
From preparing for standardized tests to exploring colleges, each task is a step towards realizing your dreams.
Complete Individual Career Academic Plan (ICAP) and consider future career goals.
Take the PSAT/NMSQT®², which is required to be considered for a National Merit Scholarship.
Take the ACT®.
Apply for Oklahoma’s Promise, if not previously enrolled into the program, as this is the last year of eligibility.
Remain involved in extracurricular activities.
Volunteer for community service projects.
Continue working a part-time job, if schedule allows.
Step into leadership roles within extracurricular activities, part-time jobs, and/or community service projects.
Consider an internship.
Attend on-campus college tours.
Participate in virtual college sessions.
Enroll in college preparatory classes to fulfill high school graduation and college entrance requirements.
Take advantage of advanced courses, such as concurrent enrollment and/or Advanced Placement® (AP®).
Evaluate high school transcript by reviewing grade point average, class rank and areas in which improvement may be needed.
Maintain good grades to ensure academic requirements for high school graduation and college admission are met.
Stay motivated through academic enrichment programs and specialtyfocused camps and workshops.
Contribute to the Oklahoma 529 college savings account, if opened.
Update professional resume.
Continue conversations with trusted adults about future plans.
Ask trusted adults, such as teachers and counselors, to serve as recommenders for college admission and/or scholarship applications.
Create a list of colleges in which attendance is being considered.
Work with recruiters at the colleges on the list to remain up to date with information and opportunities.
Review the admission and financial aid deadlines for the colleges on the list.
Search and apply for external scholarships.
Update the appropriate college-related areas of Naviance.
Research advanced courses offered during senior year.
Take Advanced Placement exams, if applicable.
Confirm all National Collegiate Athletic Association (NCAA) tasks, up to this point in high school, are met, if pursuing college athletics.
Students who choose to graduate ahead of their current cohort are encouraged to complete college planning tasks for their current grade level and the grade level in which they will reclassify. It is important early graduates do not wait to complete tasks due to significant deadlines.
GRADE 12
Twelfth grade is a whirlwind of excitement and anticipation as you prepare to take the next step in your academic journey.
With so many deadlines and tasks to keep track of, it can feel overwhelming. But don’t worry – this checklist is your comprehensive guide to navigating the final year of high school. From college applications to financial aid, each item on this list is a crucial step towards realizing your dreams. Stay organized, stay focused, and start checking off these boxes today.
FALL & SPRING SEMESTERS
Complete Individual Career Academic Plan (ICAP) and create a plan to achieve future goals.
Remain actively involved in extracurricular activities.
Volunteer for community service projects.
Continue working a part-time job, if schedule allows.
Advance leadership skills within extracurricular activities, part-time jobs and/or community service projects.
Secure or continue an internship.
Attend on-campus college tours at the colleges on the final list.
Participate in virtual college sessions.
Enroll in college preparatory classes to fulfill high school graduation and college admission requirements.
Take advantage of advanced courses, such as concurrent enrollment and/or Advanced Placement® (AP®).
Maintain good grades to ensure academic requirements for high school graduation and college admission are met.
Stay motivated through academic enrichment programs and specialtyfocused camps and workshops.
Contribute to the Oklahoma 529 college savings account, if opened.
Update and maintain a professional resume.
Continue conversations with trusted adults about future plans.
Apply for external scholarships.
Confirm all National Collegiate Athletic Association (NCAA) tasks are completed, if pursuing college athletics.
Take Advanced Placement® (AP®) exams, if applicable.
Most college admission applications open!
Finalize college list to include, at a minimum, top three to five schools.
Create a list of important dates and deadlines for the colleges on the list.
Register to take the ACT and/or SAT, even if the exam was previously taken.
Once accepted to the colleges on the list, create and/or navigate student account to determine and complete important next steps.
Complete internal scholarship applications for colleges where accepted for admission.
Many on-campus housing applications open for admitted students!
SEPTEMBER NOVEMBER-DECEMBER
Attend Epic Charter Schools’ College Application Week!
Apply to the schools on the final college list.
Complete internal scholarship applications included in the admission application process.
Ask recommenders to complete recommendation requests for college admission and/or scholarship applications.
Update the appropriate collegerelated areas of Naviance, including the Colleges I’m Applying To section.
Request via Naviance for the initial high school transcript to be sent to the colleges where admission applications have been submitted.
Submit official test scores and any other documentation to the colleges where admission applications have been submitted.
If applicable, prepare for programspecific auditions, interviews and assessments.
OCTOBER
Once accepted to the colleges on the list, create and/or navigate student account to determine and complete important next steps.
Stay connected with college admission representatives at the colleges where accepted for admission.
Many Early Action and Early Decision admission deadlines occur!
Many priority scholarship deadlines occur!
Apply to any additional colleges to which you have not previously applied, as this may be the final opportunity for admission consideration.
Ensure all internal scholarship applications are submitted to the colleges where admission applications have been submitted.
If applicable, pay enrollment and/or housing deposits.
If applicable, ensure Oklahoma’s Promise application status is complete and all requirements to be eligible for the scholarship upon high school graduation are met.
If applicable, notify college of enrollment in the Oklahoma’s Promise program.
The Free Application for Federal Student Aid (FAFSA) opens!
Attend a FAFSA information session.
File the FAFSA.
JANUARY-MARCH
Request via Naviance for the mid-year high school transcript to be sent to the colleges where admission applications have been submitted, if required by the college.
Submit any updated official test scores or other documentation to the colleges where admission applications have been submitted.
Review financial aid award letters from colleges.
Accept the admission and financial aid offers from the college.
Stay connected with college admission representatives at the college to ensure all requirements thus far in the college process are met.
If applicable, pay enrollment and/or housing deposits not yet paid.
Complete any tasks the college has requested to ensure a smooth transition from high school to college.
APRIL-MAY
Stay connected with college admission representatives at the college.
Complete Epic Charter Schools’ Internal Scholarship Awards Survey.
If registered, attend Epic Charter Schools’ Internal Scholarship Awards recognition ceremony.
JUNE-AUGUST
Request via Naviance for the final high school transcript to be sent to the college.
If applicable, search for work-study positions.
Stay connected with college admission representatives at the college.
Ensure there is an understanding of when bills must be paid at the college.
If applicable, set up a payment plan with the college to ensure bills will be paid by any deadlines.
Participate in any summer orientation program for incoming freshmen, if offered by the college.
Oklahoma’s Promise Graduation Verification Forms are sent to Epic Charter Schools’ Graduation Support Specialists for completion.
NAVIANCE RESOURCES
Naviance is Epic Charter Schools’ official college planning and career exploration website.
In Naviance, students will find college information, have the option to register for on-campus college tours and enrichment programs, search for scholarships, learn about college opportunities, request transcripts for college admission applications, and more.
Students may login to Naviance via Clever. In Clever, click on the Naviance icon to access the Naviance account using Single Sign On.
Note: Students should list College Planning Counselor Brianna Strickler as their high school counselor on all college admission applications, including Common App.
COLLEGE SEARCH
1. Log in to Naviance.
2. Click on Colleges.
3. Select Advanced College Search to search for colleges to meet your requirements.
o Note: For best results, limit the search criteria to Location and/or Major.
4. Review the recommendations provided by clicking on the college name.
For students who would like to explore specific colleges:
1. Log in to Naviance.
2. Click on Colleges.
3. Select College Lookup.
o Note: Change the Lookup By drop down menu to Keyword, and type the full college name into the search.
4. Review the recommendations provided by clicking on the college name.
LETTER OF RECOMMENDATION REQUESTS
1. Email Brianna Strickler at brianna.strickler@epiccharterschools.org to request a recommendation. In your email, please include the following:
o Type of recommendation needed (college admission or scholarship)
o Name of entity (college, organization, etc.)
o Email or link to submit letter of recommendation
o Date needed
2. Complete and submit the 2024-2025 College Admission & Scholarship Recommendation Form Survey in Naviance. Please follow instructions on how to access the survey below:
o Login to Naviance.
o Click on About Me in the navigation bar.
o Under Surveys, select Surveys from Your School.
o Select 2024-2025 College Admission & Scholarship Recommendation Form Survey.
3. Email Brianna Strickler at brianna.strickler@epiccharterschools. org to confirm the 2024-2025 College Admission & Scholarship Recommendation Form Survey has been received.
COLLEGE ADMISSION APPLICATION STATUS & TRANSCRIPT REQUESTS
1. After you have submitted a direct admission application to the college you are interested in attending, log in to Naviance, and select the Colleges I’m Applying To page.
2. In the right-hand corner, click on the + button to add an admission application.
3. Complete Step 1.
o Type the official name of the institution. Ensure complete and proper spelling is used to accurately search and select the school.
o Select the App Type.
o Select the application submission method Direct to the Institution.
o Select if you plan to submit your ACT or SAT scores to be considered during the admission review process. Many colleges and universities are test-optional; however, test scores are often required if you plan to be considered for internal scholarships.
o Check the I’ve Submitted My Application box.
o Once the form is completed, select the Add and Request Transcript button. All admission applications will require an initial transcript.
4. Complete Step 2.
o You may leave the additional materials boxes unchecked. Students must submit official ACT scores from their MyACT account and official SAT scores from their CollegeBoard account.
5. Select the Request and Finish button.
Once admission application status updates have been added and the transcript requests have been received, College Planning Counselor Brianna Strickler will process the information in Naviance. Transcripts will be electronically submitted via Parchment from Naviance to the colleges added.
Students applying to college using the Common App do not need to complete this process. Common App automatically requests for high school transcripts to be sent to colleges.
EPIC-HOSTED ON-CAMPUS COLLEGE TOURS
1. Students must login to Naviance through Clever using Single Sign On.
2. Students may find Epic-hosted on-campus college tours listed by institution name in chronological order within the College Visits page located within the College drop down menu.
3. Students should click on the View Details link before registering.
4. Once students have determined if they would like to attend the oncampus college tour, students should click Register.
o Students should only register if they plan to attend the event, as space is limited.
o Transportation for the on-campus college tour is not provided by Epic Charter Schools.
o Students needing accommodations during the tour should contact College Planning Counselor Brianna Strickler at brianna.strickler@epiccharterschools. org with request and details.
o Once the registration for the tour is full, students will not be able to register to attend.
o Families are encouraged to attend the on-campus college tour with their students; however, guests do not need to register.
o Students are encouraged to limit guests to two or less, if possible.
o If students register for an on-campus college tour and then decide to not attend, they are encouraged to cancel their registration.
o Registration will close at least three days prior to the on-campus college tour.
o A confirmation email will be sent to all registered students’ Epic email addresses at least one day before the on-campus college tour.
o Tours with registration with less than 10 students will be canceled, and registered students will be provided with individual tour and/or virtual tour information for the particular college.
Click here for step-by-step instructions for registering for college visits.
COLLEGE
PLANNING
SESSIONS & EVENTS
Epic-Hosted College Planning Events & Sessions are in-person and virtual college-related opportunities hosted by Epic Charter Schools’ College and Career Readiness Department.
1. Students may find events and sessions within the Naviance Enrichment Programs page. Sessions will be added throughout the fall and spring semesters.
2. Students may search for programs by keyword, category and/or alphabetical order. Students must click on the program they wish to attend, and then register using the registration link or join the session using the Zoom link provided.
SCHOLARSHIPS (INCLUDES SCHOLARSHIP TRACKER)
College-Specific Scholarships: You may be eligible for college-specific merit scholarships based on the academic data you input into Naviance, including Grade Point Average, composite SAT and/or ACT score, and class rank.
o Students can learn about scholarships and financial aid by clicking the blue About Scholarships and Financial Aid hyperlink below the search criteria.
National Scholarship Search: The Naviance National Scholarship Search is powered by Sallie Mae, a database with more than 3.5 million scholarships.
o Students can update their profile to filter the search results to align with scholarships they are eligible to receive.
o Students may sort results by scholarship name, deadline, and award amount.
Scholarship Search: Additional local, state and national scholarships can be found within this section.
o Students may select the Match and Filter button to search for scholarships they are eligible to receive.
o Students may sort results by deadline, award amount, and recently updated.
Favorite Scholarships: Students may select Favorite next to any scholarship located on the College-Specific Scholarships and Scholarship Search pages, or track scholarship information for opportunities not found in Naviance. Scholarships that appear in this section will be available for review at any time.
o To learn more about the scholarships located in this section, click on the hyperlinked scholarship Name.
o Students may update the App Status and Result for any scholarship listed.
Note: Students may contact Financial Aid and Scholarship Counselor Micah Burk (micah.burk@epiccharterschools.org) for scholarship support.
GENERAL COLLEGE INFORMATION
There are many considerations to make before selecting the best college, including location, size, cost, academic programs, student life and admission requirements. Students are encouraged to pursue colleges where they feel comfortable and able to succeed.
It is important for students to have a basic understanding of general college information prior to pursuing college admission. While all accredited colleges award degrees and offer similar student support services, the type of school a student attends may impact how much a student pays for an education, which fields of study are offered and the overall college experience.
To best help students make informed college-related decisions, we have provided important information to know before applying to college.
INSTITUTION TYPES
Public – Public institutions operate as a part of state government by receiving state, and often federal, funding to provide residents with a quality education. All states are home to public colleges and universities. Most public institutions are accredited. Often, public institutions offer lower costs than private schools.
Private – Private institutions operate independently from the state government. However, students may still receive federal financial aid. Many private institutions are non-profit organizations and accredited. Though they usually cost more than public schools, private colleges and universities may offer additional benefits, including larger scholarship awards.
For-Profit – For-profit institutions aim to generate money for their organization. For-profit institutions often may be appealing to careerminded individuals. Many for-profit institutions are known for high acceptance rates, flexible class offerings and a focus on skills-based training. Many for-profit institutions have a high tuition cost. It is important for students to determine if the institution is accredited or offers a recognized credential in the selected field of study.
In-State – In-state institutions are located within a student’s state of residence. Often, tuition is offered at a lower rate for in-state students than out-of-state students. Students may have a better chance of being accepted to an in-state institution than an out-of-state institution.
Out-of-State – Out-of-state institutions are located outside of a student’s state of residence. Most institutions charge out-of-state students a higher tuition cost. Each institution may limit the number of out-of-state students accepted each year.
Community College – A community college typically awards associate degrees and certificates. Many students attend community colleges to complete their general education requirements at a lower price before transferring to a four-year university to earn a bachelor’s degree. Community colleges may appeal to those who are undecided about their career or major.
University – A university, typically larger in size, offers both undergraduate and graduate programs, including bachelor’s degrees and master’s degrees. Most universities offer students the option to enter as an incoming freshman directly from high school or as a transfer student from a community college.
DEGREE TYPES
Certificate Programs – Commonly offered at community colleges and career schools, certificate programs typically provide education for vocational roles and focus primarily on skills-based training. The majority of certificate programs may be completed within two years. Many certificate programs are short-term programs, which may not qualify for financial aid, including scholarships.
Associate Degrees – Commonly offered at community colleges, full-time students can earn an associate degree, which typically requires at least 60 credit hours, within two years. Some degree programs are designed for continuing education at a university in an effort to obtain a bachelor’s degree, whereas others prepare students for direct entry into the workforce.
Bachelor’s Degrees – Offered at universities, full-time students can earn a bachelor’s degree, which typically requires at least 120 credit hours, within four years. All degree programs prepare students for entry into the workforce, as well as an opportunity to continue their education. Bachelor’s degrees are required in order to obtain a graduate or professional degree.
Graduate and Professional Degrees – Graduate and professional degrees offer advanced-level education in a specific area. Master’s degrees and doctoral degrees are considered graduate degrees. Advanced education and licensing in areas, such as medical or law, are considered professional degrees.
ADMISSION & APPLICATION OVERVIEW
The college admissions process, with its various application types and admission options, can feel overwhelming. This section aims to simplify your journey by explaining the different types of applications and admissions.
We’ll outline the necessary application materials, from transcripts to letters of recommendation, and clarify documentation requests. Understand the fees involved and how to secure waivers if eligible. Get insight into standardized testing requirements and their role in admissions decisions. Whether you’re researching or finalizing applications, this section will serve as your guide through the complex college admissions landscape.
IMPORTANT INFORMATION
Each college has its own admission requirements. It is important for students to review all admission criteria prior to submitting an application.
Students should only submit one admission application per college, no matter the application type options offered. Typically, if a college offers more than one admission application type, the college has no preference on which application type the student selects.
Students should only apply for college admission during their final year of high school.
Students graduating from high school should apply to college using an undergraduate, first-time and/or freshman admission application.
All graduating high school students, regardless of the number of college credit hours earned through concurrent enrollment during high school, will apply to college as incoming freshmen.
Epic Charter Schools’ Students are public school students.
Students should list College Planning Counselor Brianna Strickler as their Counselor on all admission applications, if applicable.
Brianna Strickler
brianna.strickler@epiccharterschools.org | 405-347-5091
APPLICATION TYPES
Direct – Most colleges offer an individual college application for admission only to their institution. Each college has its own application, and most are in an online format. Direct admission applications may be found on the college’s official website.
Common App – Common App allows students to apply to multiple colleges using one application. Common App is offered in an online format, allowing students to complete one application and send digital copies to any member school of the Common App. More than 1,000 colleges across the country accept the Common App.
ADMISSION TYPES
Direct – Students submit an application by a specified date and receive a decision in a clearly stated period of time. Students are not restricted from applying to other institutions. The commitment is not binding.
Rolling Admission – Institutions review applications as they are submitted and render admission decisions throughout the admission cycle. Students are not restricted from applying to other institutions. The commitment is not binding.
Early Action – Students apply early and receive a decision well in advance of the institution’s regular response rate. Students are not restricted from applying to other institutions. The commitment is not binding.
Early Decision – Students make a commitment to a first-choice institution where, if admitted, they definitely will enroll. The application deadline and decision deadline occur early. Students are responsible for determining and following restrictions. The commitment is binding.
ADMISSION APPLICATION MATERIALS
Although each college has its own admission application criteria, below are some general materials many colleges may request:
o Student Contact Information
o Emergency Contact Information
o Identification Card, such as a driver’s license or passport
o ACT/SAT/AP Scores
o High School Transcript
o College Transcript, if applicable
o Professional Resume
o Essays
o Counselor Letter of Recommendation
o Teacher Letter of Recommendation
o Application Fee Payment (Debit or Credit Card) or Application Fee Waiver
It is important to review each admission application to determine which materials are required for the application to be processed and considered for acceptance into the institution.
OFFICIAL HIGH SCHOOL TRANSCRIPT REQUEST
Direct Admission Application – Students who submit direct admission applications to colleges may request for their official high school transcripts to be sent to colleges via Parchment from Naviance.
Common App – For students applying to colleges using Common App, automatic transcript requests will be made once a Counselor Recommender is added in the Recommenders and FERPA section. Students should list College Planning Counselor Brianna Strickler as their Counselor Recommender within the Common App Recommenders and FERPA section.
Brianna Strickler
brianna.strickler@epiccharterschools.org | 405-347-5091
COUNSELOR RECOMMENDATION REQUEST
Direct Admission Application – Students may request for College Planning Counselor Brianna Strickler to complete a letter of recommendation for college admission applications.
ADMISSION FEE WAIVERS
Many colleges charge a fee to apply for admission at their institution. Many colleges offer admission fee waivers for students with limited financial resources to ensure equitable post-secondary access. Students who meet specific criteria set by the college may have their admission fee waived.
Direct Admission Application – Most colleges offer their own admission fee waiver form, which often may be found on the college’s official website. Many colleges also accept the National Association for College Admission Counseling (NACAC) Admission Fee Waiver Form.
Students who need an admission fee waiver may request for College Planning Counselor Brianna Strickler to complete the appropriate admission fee waiver form accepted by the college where the student is applying.
Common App – Common App allows for students to request an admission fee waiver through the application.
Students should list College Planning Counselor Brianna Strickler as their Counselor Recommender within the Common App Recommenders and FERPA section.
Brianna Strickler
brianna.strickler@epiccharterschools.org | 405-347-5091
TEST-OPTIONAL ADMISSION
Many colleges recognize that a student is more than a test score. Some colleges offer test-optional admission. Students who choose test-optional admission will have their application evaluated in a holistic manner.
On the application, students should see two options related to test scores:
o I do want my ACT or SAT scores used in the evaluation of the admission application.
o I do not want my ACT or SAT scores used in the evaluation of my admission application.
The choice among these two options will dictate whether or not a test score is used as part of the academic evaluation of an application.
If students apply with a test score, it will be included in their application and scholarship evaluation. The application will be incomplete until the college receives the score report. Once the application is under review, students cannot remove the score from consideration. Most colleges will allow students to submit updated test scores after initial test scores have been submitted.
If students apply without a test score, their high school transcript becomes the primary indicator of academic preparedness, which includes students’ grade point average, class rank, and academic rigor. Courses such as concurrent enrollment, CareerTech, Advanced Placement® (AP®), and honors are considered rigorous courses. Students who choose to apply for test-optional admission may have the option to submit test scores for scholarship consideration.
Students should review the college’s official website for specific details regarding test-optional admission.
IVY LEAGUES & HIGHLYSELECTIVE COLLEGES
Students planning to attend an Ivy League or other highly-selective college are encouraged to review admission and course requirements prior to applying. Most prestigious colleges do not accept transferred college credit for completed concurrent enrollment courses. Colleges may award college credits for approved Advanced Placement® (AP®) courses with qualifying exam scores.
COMMON APP
Common App is a non-profit organization that offers a free college application tool designed to make applying to college fast and easy. With Common App, students only need to use one application to apply to multiple colleges. Offered in an online format, Common App sends digital copies of the application to selected member schools in which the student chooses to apply. More than 1,000 colleges across the United States accept the Common App. Using the Common App, there are two main parts to complete: a set of common questions and each college’s questions. The best part is you only have to fill out the common questions one time!
STEPS TO APPLY
1. Create a first-year student Common App account using a personal email address.
2. Complete each section of the Common App admission application for each college added o My Colleges o Common App
COUNSELOR RECOMMENDER
For students applying to colleges using Common App, automatic transcript and recommendation requests will be made once a Counselor Recommender is added in the Recommenders and FERPA section. Students should list College Planning Counselor Brianna Strickler as their Counselor Recommender within the Common App Recommenders and FERPA section.
Brianna Strickler brianna.strickler@epiccharterschools.org | 405-347-5091
COLLEGE COSTS & AFFORDABILITY
Attending college can be a great investment in life! At Epic Charter Schools, we know that investment comes with a cost. We strive to partner with students and their families to provide the information, resources and support needed to find and receive financial aid.
COSTS ASSOCIATED WITH COLLEGE
Tuition – Tuition is the cost of college courses. Each institution charges its own tuition rates.
Fees – Fees are costs charged by the college, including but not limited to courses, facilities, activities, parking and maintenance.
Books & Supplies – Most college courses require specific textbooks and various supplies, such as a laptop, notebooks, pens and pencils, and specialized lab and program materials.
Room & Board – Students who choose to live on a college campus, if housing is an option, will be charged for their dorm room, including a bed, desk, utilities, and Wi-Fi, and a meal plan.
PAYING FOR COLLEGE
Grants – Grants are often awarded based on financial need. Most grants are provided by the state or federal governments. Eligibility for state and federal grants is often determined from the Free Application for Federal Student Aid (FAFSA). Grants typically do not have to be repaid, assuming all requirements are met by the student.
Scholarships – Scholarships are awarded to students based on various criteria, including financial need, academic performance, and/ or talents. It is important to review official scholarship rules and details for eligibility criteria, award amounts, deadlines, and other information. Scholarships may be offered by higher education institutions, as well as different organizations, foundations, and individuals. Most scholarships require students to complete the Free Application for Federal Student Aid (FAFSA). Scholarship applications are free. Scholarships do not have to be repaid.
Loans – Loans are borrowed funds that must be repaid, often with interest. Student loans may come from the federal government, private financial institutions, or other sources. Federal student loans, secured by completing the Free Application for Federal Student Aid (FAFSA), may offer many benefits compared to other loan options, including a lower, fixed interest rate, no credit check or co-signer, flexible repayment plans, and possible loan forgiveness considerations.
Jobs (Federal Work Study) – Jobs, including Federal Work Study positions, allow students to earn money to help pay for college. Eligibility for Federal Work Study is often determined from the Free Application for Federal Student Aid (FAFSA). Federal Work Study provides parttime employment, on- or off-campus, for undergraduate, graduate and professional students who are enrolled in participating higher education institutions.
Charges for tuition, fees, books and supplies, and room and board are billed by the college to the student’s bursar account each enrolled semester. After all financial aid is credited to a student’s bursar account, students are responsible for paying the remaining balance. Most colleges offer a convenient payment option to help students manage the cost. Students are encouraged to work directly with their college’s bursar office to determine processes and deadlines.
FREE APPLICATION FOR FEDERAL STUDENT AID (FAFSA)
The Free Application for Federal Student Aid (FAFSA) is the secure form, offered by the United States Department of Education Federal Student Aid, that determines students’ financial aid eligibility from the government and most higher education institutions. FAFSA is the key that unlocks grant, loan, and work-study opportunities.
Many scholarships also require a completed FAFSA. The FAFSA collects personal and financial information from students, and in many cases, their Contributors, and then applies a formula to determine how much financial support is needed.
OKLAHOMA HIGH SCHOOL GRADUATION REQUIREMENT
Oklahoma High School Graduation requirement
Title 70 O.S. § 1210.508-6 – Beginning with the 2024-2025 academic year, in order to graduate from a public Oklahoma high school accredited by the Oklahoma State Board of Education, students shall complete and submit a Free Application for Federal Student Aid (FAFSA) form or state-provided opt-out form.
IMPORTANT INFORMATION
FAFSA should only be completed during a student’s final year of high school, and then each year thereafter while enrolled in higher education.
The FAFSA opens on or after December 1.
FAFSA PROCESS
1. Determine Your Contributors (if applicable)
2. Create Your Student Aid Account
3. Gather Required Materials
4. Complete the FAFSA
5. Invite Your Contributors to Your FAFSA (if applicable)
6. Submit the FAFSA
FAFSA SUPPORT
Please contact Micah Burk at micah.burk@epiccharterschools.org for FAFSA support.
SCHOLARSHIPS
Scholarships are a type of financial aid awarded to students based on various criteria to help pay for higher education. Navigating the vast array of scholarship opportunities can be daunting, but this section aims to simplify your search.
Scholarships may be offered by higher-education institutions, as well as different organizations, foundations and individuals.
Most scholarships require students to complete the Free Application for Federal Student Aid (FAFSA).
Scholarship applications are free. Scholarships do not have to be repaid.
Each scholarship has its own criteria. It is important to review official scholarship rules and details for eligibility, awards, deadlines, and other information.
Scholarships may be awarded based on academic merit, financial need, special circumstances, race, ethnicity, and/or educational program or major.
IMPORTANT INFORMATION TYPES
OF
SCHOLARSHIPS
Internal Scholarships
o Internal, or institutional, scholarships generally refer to financial aid awards provided by higher education institutions.
o Internal scholarships provided by a specific institution are nontransferable to other institutions.
o Students may apply for internal scholarships at the colleges where they have submitted an admission application.
o Students should review scholarship guidelines, including the application process and deadlines, set by the higher education institution prior to applying.
o Students may find internal scholarships on official college websites.
External Scholarships
o External, or outside, scholarships are awarded by entities not directly associated with higher education institutions. External scholarships may be offered by organizations, foundations and individuals.
o Many external scholarships may be used at any higher education institution, unless otherwise specified in the criteria.
o Students should review scholarship guidelines, including the application process, deadlines, and grade or age level, prior to applying.
o Students may find an array of external scholarships in Naviance.
OKLAHOMA’S PROMISE
Oklahoma’s Promise is a higher education tuition scholarship, offered by the Oklahoma State Regents for Higher Education, awarded to qualified Oklahoma students.
IMPORTANT INFORMATION
Students must apply for Oklahoma’s Promise in grades 8, 9, 10 and 11.
Parents’ federal adjusted gross income may not exceed the set income limits at the time of the application.
Students who have been legally adopted or are in legal guardianships may be granted special income provisions.
Students under the age of 18 years old, in grades 8, 9, 10 or 11, may apply online on the official Oklahoma’s Promise website.
Students 18 years of age or older, in grades 8, 9, 10 or 11, must apply using the paper version of the application.
Students must meet academic and conduct requirements in high school. Students should work with their Graduation Support Specialists to ensure they enroll in eligible Oklahoma’s Promise courses.
Oklahoma’s Promise applications should reflect Epic Charter Schools as the current school. Students who applied for the program while attending another district must contact Oklahoma’s Promise to update their application.
To receive Oklahoma’s Promise funding upon approval into the program, students must complete the Free Application for Federal Student Aid (FAFSA) during their final year of high school, and then each year thereafter while enrolled in higher education.
Some higher education institutions offer supplemental scholarships for students enrolled in the Oklahoma’s Promise program. Students should inquire about opportunities with the colleges in which they are interested in attending.
OKLAHOMA’S PROMISE PROCESS
1. Review Eligibility Requirements
2. Gather Required Materials
3. Complete Application
4. Submit Required Documentation – Oklahoma’s Promise will request for specific documents, such as federal income tax returns, to be submitted before program approval is granted. Students may safely and securely upload proper documents to Oklahoma’s Promise using the designated online portal.
OKLAHOMA’S PROMISE SUPPORT
Please contact Micah Burk at micah.burk@epiccharterschools.org for Oklahoma’s Promise support.
ADDITIONAL INFORMATION & RESOURCES
This section provides additional resources to support your college planning. Find information on the ACT ® and SAT®, including key dates, registration, and fees. Understand the process for early graduation and NCAA registration. Explore Oklahoma’s programs for students with disabilities and college preparatory course options. Learn about Oklahoma-specific college savings programs. Whether you’re researching tests or seeking financial aid, this section offers helpful resources.
ACT® INFORMATION
ACT® FEE WAIVER
Some students may need an ACT Fee Waiver. Below are the ACT Fee Waiver eligibility requirements and how to obtain the waiver.
1. Student indicates interest in ACT Fee Waiver.
2. Student, Parent or Teacher contacts the student’s Graduation Support Specialist and requests an ACT Fee Waiver.
3. GSS verifies the student meets the following requirements:
o Enrolled in a federal free or reduced-price lunch program at school, based on US Department of Agriculture (USDA) income levels.
o Enrolled in a program for the economically disadvantaged (for example, a federally funded program such as GEAR UP or Upward Bound). Note: If the student participates in a program, but is not economically disadvantaged, they are not eligible for a fee waiver.
o Resides in a foster home, is a ward of the state, or is homeless.
o Family receives low-income public assistance or lives in federally subsidized public housing.
o Family’s total annual income is at or below USDA levels for free or reducedprice lunches on the USDA Food and Nutrition Service website.
4. If the student meets the eligibility requirements, the GSS will provide a digital copy of the ACT Fee Waiver via email and mail the original copy to the student.
Find more information regarding ACT Fee Waivers below:
EPIC LEARNING FUND GUIDANCE FOR ACT® REGISTRATION
The Epic Learning Fund may be used to register for the ACT. Below are directions for using the Learning Fund to place an order.
ALL INFORMATION IS REQUIRED FOR APPROVAL.
1. Student, Parent or Teacher creates an ACT® account.
2. Student or Parent completes registration through the payment screen but does not process the actual payment. *Teacher may also complete this step if the teacher has the personal information needed. Payments are unable to be reimbursed, so please do not make a payment.
3. Log out of the ACT account.
4. Parent or Teacher will need to log in to the Learning Fund and click on the desired student’s ID number, which will redirect to the “Student Overview” tab. Click on the “Transactions” tab, scroll to the bottom of the screen, click “Online Vendors,” and then select “ACT.”
5. In the “URL” box, copy and paste the URL from the ACT website.
6. In the “Item Description,” include ALL information regarding the student’s test (this step is required for approval): ACT account username, password, testing date, location, and if the student is taking the writing portion of the exam. Also, if the student requires any accommodations or wishes to opt into any test prep options, this needs to be specified in the box.
7. Put 1 for “Quantity.”
8. Enter the total cost in “Price.” ACT Test prices will vary, so make sure to include the total price, including any late fees. Test prep options vary based on selection.
9. Click “Add to Shopping Cart.”
10. Once the line item has been added to the shopping cart, please verify that all of the required information is correct, and click “Save and Submit.”
Epic Learning Fund Department will process this request by logging into the ACT account and making payment. Then, the family will receive an email notification from the Learning Fund department that the order has been processed. Finally, the family will log into ACT and upload a photo of the student.
Questions regarding this process can be emailed to Learning Fund Purchasing Agent Madison Sherrill at madison.sherrill@epiccharterschools.org.
EARLY GRADUATION
Students who choose to graduate ahead of their current cohort are encouraged to complete college planning tasks for their current grade level and the grade level in which they will reclassify. It is important early graduates do not wait to complete tasks due to significant deadlines.
Colleges may require students graduating from high school ahead of their current cohort or prior to the end of an academic year to provide an early graduation letter to confirm the expected graduation date. Students needing an early graduation letter should submit the request to their Graduation Support Specialist (GSS).
NATIONAL COLLEGIATE ATHLETIC ASSOCIATION (NCAA)
Students who want to compete in National Collegiate Athletic Association (NCAA) sports should register with the NCAA Eligibility Center. Students should plan to register before starting their freshman year of high school.
Please contact your Graduation Support Specialist (GSS) for more information or support on creating your NCAA Eligibility Center account.
INCLUSIVE POSTSECONDARY EDUCATION PROGRAMS
Oklahoma offers comprehensive Inclusive Postsecondary Education Programs for students with intellectual and/or developmental disabilities. These programs provide support for students to advance skills in the areas of independent living, social interaction, academics, and employment. Oklahoma currently has three certificate programs that are designed by the United States Department of Education as comprehensive transition and postsecondary education programs for students with intellectual and/ or developmental disabilities.
Students enrolled in these programs may be eligible for federal financial aid obtained by completing the Free Application for Federal Student Aid (FAFSA).
The Oklahoma Access and Achievement Scholarship provides educational benefits to Oklahoma residents with intellectual disabilities enrolled in comprehensive transition and postsecondary programs approved by the U.S. Department of Education. Students interested in applying for this scholarship may contact the institution’s Financial Aid office for more information.
COLLEGE PREPARATORY COURSE OPTIONS
Concurrent Enrollment – Through concurrent enrollment, high school students may enroll in college courses and earn college credit at a fraction of the cost. Choosing concurrent enrollment allows students to explore areas of academic interest, challenge themselves, earn a weighted grade point average, and gain valuable experiences before graduating from high school.
Epic Charter Schools offers three concurrent enrollment options:
o Area College
o TEL
o Epic Collegiate Academy (ECA)
Please contact Shannon Starr at shannon.starr@epiccharterschools.org for more information.
Advanced Placement® (AP®) – Advanced Placement® (AP®) is a College Board program that offers undergraduate college-level curricula and corresponding examinations to high school students. Choosing AP courses enables students to pursue rigorous coursework and earn a weighted grade point average with an opportunity to earn college credits while in high school.
Please contact felicia.harrel@epiccharterschools.org for more information.
Honors – Honors courses cover similar material as regular classes, but often provide more depth and insight into the subject. Honors courses allow students to pursue advanced rigor and earn a weighted grade point.
Please contact felicia.harrel@epiccharterschools.org for more information.
FREQUENTLY ASKED QUESTIONS
Who should I contact at Epic Charter Schools for general postsecondary planning and information?
Students should work directly with their College and Career Advisor (CCA) to complete their Individual Career Academic Plan (ICAP) and determine their postsecondary interests and goals.
Who should I contact at Epic Charter Schools to support me with college planning and information?
Students should contact College Planning Counselor Brianna Strickler at brianna.strickler@epiccharterschools.org for college planning support and information.
Who should I contact at Epic Charter Schools to support me with financial aid and scholarship planning and information?
Students should contact Financial Aid and Scholarship Counselor Micah Burk at micah.burk@epiccharterschools.org for financial aid and scholarship planning support and information.
When should I apply for college admission?
Students should apply for undergraduate, first-time, and/or freshman admission during their final year of high school. Each institution sets its admission criteria and deadlines. Therefore, students should research admission standards and dates for each institution in which they are interested prior to submitting an admission application.
Who should I list as my “counselor” on college admission applications?
Students should list College Planning Counselor Brianna Strickler as their counselor for all admission applications.
How do I request for my official high school transcript to be sent to the colleges at which I am applying for admission?
Direct Admission Application – Students applying to college using direct admission applications should request for their official high school transcript to be sent to colleges using Naviance.
Common App – Students applying to college using Common App should add College Planning Counselor Brianna Strickler as their Counselor Recommender within the Recommenders and FERPA section. Once the Counselor Recommender is added in Common App, an automatic transcript and recommendation request will be made.
Who do I contact for a counselor letter of recommendation for college admission applications?
Students should contact College Planning Counselor Brianna Strickler to request for a counselor letter of recommendation for college admission applications.
How do I submit my college transcript for concurrent enrollment to the college where I plan to attend upon high school graduation?
Students who have completed concurrent enrollment courses should request to have their official college transcript to be sent to the college where they plan to attend upon high school graduation. Most institutions offer a transcript request portal on their official website.
When applying to colleges, am I considered an incoming freshman or a transfer student?
All graduating high school students, no matter the number of college credits earned while in high school, will apply for college admission as a first-time, incoming freshman during their final year of high school. Students’ freshman status may be updated by the college once accepted into the institution.
As an Epic Charter Schools’ student, am I considered a home-school student?
No. Epic Charter Schools is a public charter school. Students should apply for college admission and scholarships using public school criteria.
I believe I am eligible for a college admission fee waiver. I have accessed my college’s admission fee waiver form. Who should I contact to complete the admission fee waiver?
Students who need an admission fee waiver may contact College Planning Counselor Brianna Strickler to request the completion of the appropriate admission fee waiver form accepted by the college to which the student is applying. The student must meet the criteria set by the college to be eligible for the waiver to be granted.
What should I do if I do not know my major or program of study when applying for college admission?
Although it is not required to declare your major or program of study when applying for college admission, students are encouraged to select a major or program they may choose to pursue on the admission application. By doing this, students may be considered for programspecific scholarships or other opportunities. Students may change their major or program of study at any time. Upon being accepted to the institution, students should work with an academic advisor at the institution to determine which courses will be most beneficial for the students’ plan of study and/or future career.
I have been accepted for college admission. How do I enroll in courses?
Students should work with their academic advisor at the institution where they plan to attend to determine which courses are needed to complete the degree program. Colleges typically send detailed information through various communication channels, including emails, regarding enrollment dates.
What are ways I can prepare myself to be a valuable candidate for college admission acceptance?
Students are encouraged to maintain strong academic records by completing rigorous courses and earning good grades. Students also are encouraged to get involved in extracurricular activities, community service projects, internships, and/or leadership opportunities.
What are ways I can prepare myself to be a valuable candidate for scholarship awards?
Students are encouraged to maintain strong academic records by completing rigorous courses and earning good grades. Students also are encouraged to get involved in extracurricular activities, community service projects, internships, and/or leadership opportunities.
I am applying for admission to Ivy Leagues and other prestigious colleges. Which high school courses should I consider?
Students pursuing Ivy League and other highly selective institutions are encouraged to review and understand entrance requirements early in high school. Many Ivy League institutions and other prestigious colleges may not accept concurrent enrollment courses for college credit. Students pursuing these institutions are encouraged to consider Advanced Placement® (AP®) courses in the core subject areas of English, Math, Science, Social Studies and/or Foreign Language.
I am considering graduating early. How does this impact my decision on when to apply to college?
Students who plan to graduate early and attend college within the same academic year may forfeit many scholarships due to deadlines. Students interested in graduating early are encouraged to consider concurrent enrollment and/or Advanced Placement® (AP®) course opportunities.
Students who plan to graduate ahead of their cohort by reclassifying to the next grade level within the same academic year should ensure all deadlines are met, no matter the reclassification date. Underclassmen who plan to reclassify and graduate during an academic year must confirm with their Graduation Support Specialist (GSS) that they are in a final schedule and on track to meet graduation requirements.
How do I participate in on-campus college tours?
Students have two options to attend on-campus college tours: Epicscheduled group tours and individual tours.
Epic-Scheduled Group Tours – Several on-campus group tours at area colleges are scheduled by Epic Charter Schools’ College and Career Readiness Department throughout the academic year. Students may register for Epic-scheduled group tours in Naviance.
Individual Tours – Students may schedule individual on-campus college tours at participating colleges by contacting an admission representative at the college and/or visiting the college’s official website. Most colleges offer online tour registrations.
How do I send my ACT® scores to colleges and scholarship committees?
Students should create or login to their MyACT account to request for their official score reports to be sent directly to colleges or scholarship committees.
How do I send my SAT® scores to colleges and scholarship committees?
Students should create or login to their CollegeBoard account to request for their official score reports to be sent directly to colleges or scholarship committees.
How do I send my AP® scores to colleges?
Students should create or login to their CollegeBoard account to request for their official score reports to be sent directly to colleges.
When should I complete the Free Application for Federal Student Aid (FAFSA)?
Students should complete the FAFSA during their final year of high school upon submitting their college admission applications. Students should complete the FAFSA each year they are enrolled in higher education.
When should I apply for Oklahoma’s Promise?
Public school students should apply for Oklahoma’s Promise in 8th, 9th, 10th or 11th grades. Students accepted into the program do not need to reapply. Students not accepted into the program may reapply each year until accepted. The final deadline for 11th grade students to apply for Oklahoma’s Promise is June 30.
When should I apply for external scholarships?
Students may apply for external scholarships throughout high school. Each scholarship has its own criteria. Students should review scholarship guidelines, including the grade or age level, prior to applying.
If you have additional questions about college planning, financial aid and scholarships please reach out.
Brianna Strickler College Planning Counselor brianna.strickler@epiccharterschools.org
Micah Burk Financial Aid and Scholarship Counselor micah.burk@epiccharterschools.org
