Welcome to Hilton Durham Near Duke University, where southern hospitality and sophistication blend seamlessly to create the perfect setting for your next private dining event. Nestled in the heart of the Durham. Our hotel offers an unparalleled experience for those seeking an exquisite venue to host their special occasions. From intimate gatherings to grand celebrations, our dedicated team is committed to crafting unforgettable moments tailored to
With stunning event spaces, world-class cuisine, and impeccable service, allow us to transform your vision into reality. Whether you're planning a birthday, anniversary, corporate luncheon, or any other special event, we invite you to discover the elegance and charm of hosting your event at the Hilton Durham Near Duke University.
WE ARE PROUD TO BE PART OF YOUR STORY.
FROM OUR
It's with great pleasure that we welcome you to the beautiful Hilton Durham Near Duke University. Our passion lies in creating unforgettable culinary experiences that leave a lasting impression. We understand that planning an event involves countless details and decisions, and we are honored to have the opportunity to contribute to the success of your special occasion.
Food is more than just sustenance; it's an expression of culture, creativity, and hospitality. Whether you're hosting an intimate gathering or a grand celebration, we are dedicated to crafting a menu that not only tantalizes the taste buds but also reflects your unique vision.
From elegant plated dinners to lively cocktail receptions, we pride ourselves on using only the finest, freshest ingredients to deliver dishes that are as visually stunning as they are delicious. Our culinary expertise spans a range of cuisines and dietary preferences, ensuring that every guest's needs are not only met but exceeded.
But our commitment to excellence goes beyond the plate. We understand the importance of seamless service and attention to detail, and we work tirelessly to ensure that every aspect of your event runs smoothly. From the initial planning stages to the final bite, you can trust us to handle every detail with professionalism and care.
We invite you to sit back, relax, and allow us to take your event to the next level. Thank you for considering us to be a part of your special day. We look forward to the opportunity to exceed your expectations and create memories that will last a lifetime.
Cheers to unforgettable moments and culinary delights!
Warm regards,
EVENT
UNIVERSITY BALLROOM
This expansive space is perfect for large-scale events, accommodating up to 400 guests. With high ceilings, modern lighting, and flexible configurations, it’s ideal for weddings, galas, or conferences. The ballroom can also be divided into smaller sections for more intimate events.
TRINITY BALLROOM
A series of smaller, adaptable meeting spaces, the Trinity Ballroom is perfect for breakout sessions, seminars, or mid-sized gatherings. The space offers modern amenities, and customizable setups to suit your needs.
EMPIRE BALLROOM
With high ceilings and modern finishes, the Empire Ballroom will delight your guests with flexible set up options and a fresh look. The room offers beautiful natural light and a comfortable outdoor patio space to extend your event.
TRUSTEES ROOM
Our most flexible space is warm and inviting, perfect for meals, breaks, or receptions surrounding your meetings and events.
EXECUTIVE BOARDROOM
Tailored for executive meetings, the boardroom features a professional setting with a large conference table, ergonomic chairs, and modern audiovisual equipment. It offers an intimate environment for productive discussions or strategic planning sessions.
Whether you have an intimate gathering or a large convention, we have a space for you.
Let’s create your ideal space today.
*Capacities do not include space for AV equipment, décor, or staging. Custom floor plans can be created to reflect specific needs.
BUFFETS
CREATE YOUR OWN CONTINENTAL 23
Select Two:
Sliced Seasonal Fruits
Assorted Fruit Yogurts
Fresh Whole Fruits
Select Three:
Oven Fresh Muffins
Cold Cereal
Granola
Assorted Danish Pastries
Sliced Coffee Cake Bread
Mini Croissants
Bagels with Cream Cheeses & Fruit Preserves
Buttermilk Biscuits with Fruit Preserves & Butter
English Muffins with Fruit Preserves & Butter
Freshly Brewed Regular Coffee, Decaf Coffee & Hot Teas
* Breakfast Buffets are up to 90 minutes of service.
DURHAM BREAKFAST 27
Sliced Seasonal Fruits
Assorted Fruit Yogurts
Oven Fresh Muffins & Danish Pastries
Fluffy Scrambled Eggs
Crispy Smoked Bacon
Sausage Links & Turkey Sausage
Homemade Breakfast Potatoes
Creamy Homestyle Grits
Oatmeal with Brown Sugar and Raisins
Select Two: Apple Juice l Orange Juice l Cranberry Juice
Freshly Brewed Regular Coffee, Decaf Coffee & Hot Teas
BREAKFAST
Plated Breakfasts Include Freshly Brewed Starbucks Coffee, Assorted Hot Teas & Freshly Squeezed Orange Juice
ALL AMERICAN | Choice of Bacon or Sausage Links, Breakfast Potato, Scrambled Farmed Eggs 20
Hash Brown Potatoes, French Toast or Warm Buttermilk Biscuit
Strawberry Shortcake | Lemon Pound Cake I Vanilla Cream
NY Cheesecake | Strawberry Puree, Chantilly Whipped Cream
Apple Pie | Caramel Sauce
Multiple entrée pre-selections incur $7 per guest upcharge.
ACTION STATIONS
CARVING STATIONS
SWINE & FOWL
Each order serves 30
Whole Grain Mustard-Roasted Pork Loin I Bacon Gravy 235
Golden Whole Roasted Chicken I Chicken Velouté 290
Butter & Herb Roasted Turkey I Cranberry Sauce 195
BEEF
Each order serves 25
Slow Roasted Prime Rib of Beef I Dijon Mustard I Horseradish Sauce 400
Roast Beef I Au Jus 380
Rosemary & Garlic Marinated Beef Tenderloin I Mushroom Sauce 300
Carving stations require a minimum of 25 guests. Chef attendant fees may apply.
& BEVERAGE
Premium Brands
Tito’s Vodka
Bombay Sapphire
Bacardi
Espolon
Maker’s Mark
Dewar’s 12
House Chardonnay
House Cabernet
House Prosecco
Budweiser
Bud Light
Miller Light
Corona Extra
Heineken
White Claw
We offer a diverse range of bar packages to fit every time of day and style. Each package is priced per guest, based on the bar package level.
BAR
This bar selection offers your guests the option to order the drinks off your designated bar, and the ordered beverages are tallied on a consumption basis for billing at the conclusion of your event. Four hour maximum serve time, $150 set up fee.
HOST BAR & CASH BAR PRICING
BAR
This bar selection offers a full range of beverages for your guests to pay for as they order. The hotel offers a lobby ATM on site for convenience. Six hour maximum serve time, $150 set up fee.
Price per drink is dependent on the bar level you select. General pricing ranges from $7-9 for beer and seltzers, $10-14 for wine, $12-16 for most mixed drinks, and $4 for sodas and $5 bottled water. Specialty items available upon request.
BARTENDERS & EVENT STAFF
Bartenders and event staff may be required for your event. The hourly rate is $50 per bartender with a three hour minimum. Event staff rates vary based on scope of your event to ensure excellent service. See you event manager for a staffing quote.
BAR
15 per guest, per hour
SPARKLING WINE
Fresh–Squeezed Orange Juice
Grapefruit Juice
Cranberry Juice
Pineapple Juice
Seasonal Berries Garnish
13 per guest, per hour
THE FRENCH 86
ROSEMARY FIZZ
ITALIAN EXPERIENCE
ZERO ITALIANO
16 per guest, per hour
CLASSIC Wheatley
TEQUILA Espolon Blanco
VODKA Tito’s Handmade
SMOKY Ilegal Mezcal
Olives, Pickles, Celery, Lemon, Lime, Spices
Upgrade to Charcuterie Toppings
$6 per guest
Lyre’s Classico, Fever Tree Sicilian Lemonade, Rosemary
Rosemary Syrup, Fever Tree Blood Orange, Fresh Lemon
San Pellegrino Aranciata, Limonata, Aranciata Rossa
Peach or Lemonade
Make it a Crafted Cocktail Bar!
Upgrade with Vodka & Gin
22 per guest, per hour
EXPERIENCE
Discover a refreshing twist on a classic Italian aperitif, where bright, citrusy Aperol mingles with bubbly prosecco and a splash of soda for the perfect balance of bittersweet and effervescent.
APEROL
SPRITZ Aperol, Rufino Prosecco, San Pellegrino
18 per guest, per hour
150 set up fee & 150 bartender fee applicable Bartender fee may increase based on guest count
AFICIONADO
SMOKED OLD FASHIONED
Maker’s Mark, Knob Creek Rye, Homemade Syrup, Bitters Upgrade to Leapling XXV (based on availability)
BUFFALO TRACE TASTING EXPERIENCE
Buffalo Trace, Traveller, Sazerak Rye Taylor, Weller, and Eagle Rare
Based on availability and require advance purchase minimums
150 bartender fee applicable Bartender fee may increase based on guest count
Based on consumption, minimums may apply
& & MEZCAL
22 per guest, per hour
ILEGAL PASION Ilegal Mezcal, Passion Fruit, Fever Tree Grapefruit
150 bartender fee applicable
Bartender fee may increase based on guest count
ME PATRON Patron, Fresh Agave Sour, Pineapple, Jalapeno, Tajin
WINE TASTING EXPERIENCE
300 experience includes one bottle of each
Additional bottles available on consumption. Minimum purchase may be required.
AUDIO
The Hilton Durham Near Duke University offers a full selection of audio visual aids to support your event. We partner with Scott Brown Media Group, located at the hotel to assist with all of your audio visual needs, including staging.
Scott Brown Media Group offers the convenience and expertise of in-house audio visual support to ensure your meeting is a complete success.
Your Sales Manager can offer a current menu of available options upon request.
MEAL & EVENT TIMES
Most events are up to 4 hours, plus set up and breakdown time. Additional time may carry applicable fees. Lunches are served between 11am and 4pm. Brunches must conclude by 2pm. Dinners are served between 4-10pm. Buffets are one-hour service unless otherwise indicated.
Buffets are set for one hour of services. Brunches and Stations are set for 1.5 hours of service. Plated meals are set for 1.5 hours of service (approximately). Breaks are set for 30 minutes of service.
Brunches require a minimum of 30 guests. Other buffets and breaks require a minimum of 25 guests. Plated meals require a minimum of 12 guests.
SERVICE CHARGE, TAX & FEES
Prices are subject to service charge (24%) and local and state taxes (7.5%). Tax and service charge are subject to change without prior notice.
A corkage fee applies to wine brought in and opened for the event. Staffing fees may apply based on service and bar style selected.
SPECIAL CATERING NEEDS
Our talented culinary team can accommodate special catering needs upon request, including gluten free, vegetarian, and vegan dietary parameters. Please discuss with your Catering Manager for options.
OUTSIDE CATERING
The hotel does not permit outside catering, and provides a full range of catering options for all event styles. For specialty catering needs, please discuss with your Sales Manager. Celebration cakes may be provided by the client. A $4 per guest cake cutting fee applies to all cakes.
PARKING
Self-parking is complimentary.
HOTEL SHUTTLE
Complimentary hotel shuttle offers transportation during select hours within a 2 mile radius, based on availability. Inquire at the hotel front desk.
GROUP ROOM RATES
Your Sales Manager can facilitate a group room rate for qualifying groups. The hotel provides a custom booking link for your group’s guests to easily book their own stays with us at the group rate prior to the group cutoff date.
PACKAGES
Packages may be mailed to the hotel on your behalf to: Hilton Durham Near Duke University
Packages may arrive at the hotel no more than 72 hours prior to guest arrival/retrieval. Package handling fees will be applied to your guest room or group master account for all packages received without prior written notice.
CONTRACTS, DEPOSITS & PAYMENTS
A signed contract with a non-refundable deposit is due to secure the date. Following your detailing appointment, you will receive a Banquet Event Order from our Venue Coordinator summarizing the details of your event. Your final head count and guarantee will be due fourteen (14) business days prior to the event.
Personal checks are not accepted within 14 business days prior to the event. Please make all checks payable to the Hilton Durham Near Duke University.
Menu selection and final count deadlines are outlined in your contract based on your event..
VENDORS
Vendors have access to your space two hours prior to the start time of the event. Earlier access will be based on hotel availability and will need to be discussed with your Sales Manager. Vendor Meals are available and number of vendors must be submitted with your final event guest count.
NEAR DUKE UNIVERSITY
The Hilton Durham Near Duke University offers the comforts of home with plenty to do at your fingertips. Enjoy a variety of room configurations, including King Studio, Queen/Queen Studio, and Suite options.
DINING EXPERIENCES
BLUESTONE GRILLE & BAR
Savor a delightful culinary journey at the Bluestone Grille & Bar. Begin your day with our tempting breakfast options or refuel midday with our diverse lunch offerings. As evening descends, our featured BBQ favorites take center stage, showcasing meats expertly smoked in-house with our signature spice rub, complemented by a choice of three housecrafted BBQ sauces. Explore the perfect marriage of flavors at our bar, where a variety of local draft beers and crafted cocktails await.
Open daily for breakfast, lunch, dinner, and cocktails.
STARBUCKS
Perfect for your favorites on the go, our lobby café proudly serves Starbucks coffees and other food and drinks to fuel your day.
IN-ROOM DINING
Dine in the comfort and privacy of your guest room with Carolina specialties from Bluestone Grille.
AMENITIES
Hilton Durham Near Duke University is conveniently located just minutes from Duke University and Duke University Hospital. Nestled near the Research Triangle Park, the hotel offers easy access to downtown Durham’s renowned dining, shopping, and entertainment, as well as iconic attractions like the Sarah P. Duke Gardens and Durham Performing Arts Center. Its central location makes it an ideal choice for both business and leisure travelers.
• COUNT Guest Rooms & Suites
• 12,000+ sf. of versatile meeting & event space across 19 rooms
• On-site dining breakfast, lunch and dinner daily
• Hotel amenities including outdoor pool, fitness center, business center, inroom dining, streaming services, digital key and connecting rooms.
• Convenient to major interstates
• Convenient location near Duke University & Medical Center, shopping and local entertainment at Brightleaf Square, downtown Durham, the Durham Performing Arts Center, Durham Bulls Baseball Park, and more
“Hosting our annual conference so close to headquarters in Plano, at a hotel that is so accommodating, offers numerous spaces and dining options, and make our guests feel right at home, was the most important thing. We found that at the Hilton Plano GranitePark.”
