DOCFLOW SYNERGY FOR SAP by S h a r e
Synergies among people, processes, data and procedures. ERP SAP system is present by one or more of its modules in a lot of companies to support the analytic dimension of business processes. But these processes also have a no less important documental dimension which, if not sufficiently supported by software applications in use, lead to an employed straining, energy waste and business slow‐down. We have to consider the variety of nature of the different documents involved, so as the various representation formats. Also to consider that the same documents are subjected to many release transformations during the manufacturing process (let’s just think to the entry of the VAT reference number on purchase invoice). It is clear the reason to have an instrument which can cooperate with the managing of documental contents. The instrument which will support the documental dimension has to guarantee the correct life cycle according to the business politics and laws. Lots of companies having SAP also use Microsoft Office and Share Point as individual productivity instruments and as working groups; so that they already have the basic instruments to integrate the documental and the analytic dimension of the same managing processes. The solutions developed by DocFlow on Share Point make possible to manage the documents by integrating information managed by SAP and making all users take part to the processes in a simple, productive, and integrated way through the traditional instruments Microsoft Office and Share Point.
Utilization Scenaries The experience of DocFlow in real scenery at Clients having ERP SAP allowed the definition of a “real “ scenery set based on real needs by integrating the structured information and workflow on Microsoft enviroment. • Incaming Invoices, Incaming Payment, Credit Memos, Payment Advise, account balance • Purchase Order, Sales Letter, Order Confirmation • Suppliers managing • Human Resources (Pay Sheet, health Certificate, Curriculum Vitae, Expenses, Travel Request etc.) • Customer Relationship Management • Quality Proces • Archiving
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Solution architecture DOCFLOW SYNERGY FOR SAP by SharePoint uses Microsoft platform as documental management system and an interfacing connector with SAP “SharePoint Connector for SAP Business Applications” developed by using the “SAP ArchiveLink” module to interface with each Business Application. This makes possible to each SAP user to gain access to the documents in the documental directly from SAP‐GUI and to involve in business processes, for instance of verifying and approval, no SAP users through the realization of working flow directly from office applications or from SharePoint Portal.
FUNCTIONALITY • Possibility to archive documents directly from SAP‐ GUI • Possibility to manage documents stored by SharePoint interface. o Index and full text search on indexes “synchronized” with SAP data. o visualization, copy, printing and mail sending of documents. o intuitively navigation among the documents typologies through customized views. o Automatic HyperLink among documents belonging to the same transation (order, invoice, payment, …). • Possibility to create in SharePoint documental processes of great complexity integrated with SAP data. • Acquisition of documents in different formats from different channels. • Distribution and using of documents from different channels and devices.
ADVANTAGES • Integration of structured information already existing in SAP with no structured information managed by Microsoft Office and SharePoint (documents, emai, pages, …); • Training costs reduction for users thanks to the possibility of using the familiar tools of Microsoft Office System; • Extension of SAP with collaboration functionalities and Portal offered by SharePoint; • Possibility of using Workflow services in Microsoft environment to integrate and extend SAP processes (such as invoice audit, order management); • Search of existing information in SAP directly to Microsoft Office and SharePoint; • Possibility of using document for different business functions not validated to SAP utilization.
DOCFLOW SUPPORT DocFlow is a Microsoft Partner and it has got a team specialized in consulting and implementation of SharePoint platform and in the integration of it with SAP. Thanks to its know‐how of processes and integration sceneries with various SAP releases, DocFlow can implement Microsoft‐SAP “End to End” integrating solutions for the Customers. More info: www.docflow.com | Tel 02 57503366