Scheduling Meetings

Need to know the best time for a meeting so you get the highest attendance possible?

Then check out “When is Good” at http:// whenisgood.net.

Whenisgood.net is a powerful yet simple to use online tool to send out a calendar of dates to your group, have them indicate on a website when is good for them to meet, and then you can quickly analyze the results to pick the best date. There really isn’t a more efficient way to schedule a meeting and maximize attendance. Plus, it’s free!

The best way to get started is to watch the short video on their website http://whenisgood.net/Videos There are two free ways to use the website. The first is to just simply create an event, color in the days or times that work for you, send out a link via email and copy down a secret code so you can access your event later. People respond, you type in your code and there you are—a visual calendar of “when is good.”

The second way is to create an account where you can store multiple events and access them all at one time (rather than needing a separate code for each like the first method).

This is the best option if you plan on using the service frequently. The power is in the analysis: click on a respondent’s name to see which days are good just for him or her, click on a day and see the names of the respondents who can make it, or you can simply choose the day with the most respondents.

However you use WhenisGood.net, you’ll be more efficient at scheduling meetings and events.

Kyle Kauffman (kyle.physics.apple@gmail.com ) serves as student council advisor at South Western HS. Follow Kyle’s blog at http://kyle-physicsapple.blogspot.com for more tech articles.