5 Annoying Tasks You Can Automate Right Now P. 1
If You Are Considering Cloud Computing For Your Company, DON’T Until You Read This... P. 2
Dr. Jordan Peterson On Why Challenge Is The Key To A Fulfilling Life P. 4
This monthly publication is provided courtesy of Dewayne Chappell, President of Divergys. OUR MISSION:
Oddsarethatrightnowyou’redoinga handfuloftasksmanuallythatyoudon’t needto,likesortingthroughanendlessemailinbox.AccordingtoMicrosoft, employeesspendjustundertwohours dailyone-mail–that’smorethaneight hoursaweekspentinyourinboxinstead ofonmorecreativeorstrategicprojects.
Task #1: Get Your Inbox To Zero (Without Wasting A Day Of Your Life)
E-mailisessentialtoourworktoday,but managinganoverflowinginboxisan endlessjob.Automationtools,however, canquicklyorganizeandprioritizeemails,scheduleresponsesandeven converte-mailstoactionabletasks.
Here are a few ways to automate your email tasks:
Butmanybusinessesandemployeeshave foundawayofftherelentlessmerry-goroundofto-dos:automation.Byusing softwaretomanagerepetitivetasks (withouthumanintervention),youcan completeyourto-dolistfaster,spending lesstimeonmenialtasksandmoretime doingtheprojectsyouenjoy.
1. Automating inbox organization. Ineverymainstreame-mailplatform,you
“As a business owner, you don’t have time to waste on technical and operational issues. That’s where we shine! Call us and put an end to your IT problems finally and forever!”Dewayne Chappell continued on page 2...
cancreatefiltersandrules.Startbysettingup filtersinyoure-mailtoautomaticallysort incominge-mailsbasedoncriterialikesender, subjectorspecifickeywords.Forinstance, e-mailscontainingtheword“invoice”canbe directedstraighttoadesignatedfolder.
2. Use labels and categorization. Most e-mailplatformshaveanautomaticlabelfeature thathelpsyoucategorizee-mailsmore dynamicallythanfolderswillallow.Youcan applymultiplelabelstoasinglee-mail,making iteasiertoretrievee-mailsthatmayfallinto severalcategories.
3. Scheduling and automating e-mail responses. Delayedsendorschedulingtools automaticallysendyoure-mailsat predeterminedtimes,whichcanbeparticularly usefulforreachingrecipientsindifferenttime zones.Writenow,sendlater.
4. Automate task creation from e-mails. Automationservicescanintegrateyoure-mail withprojectmanagementtoolsand automaticallyconvertincominge-mailsinto actionabletasks,soyounevermissanimportant actionitem!
5. Utilizing AI and advanced automation. Ifyouwanttolevelupyoure-mailautomation, someautomationtoolsletyouuseAItolabel newe-mailsbasedontheircontent,whichcan
streamlinehowyouprioritizeandhandle incomingmessages.
We’reallbusypeople,butbookingameeting shouldn’trequire10back-and-forthe-mails. Calendarautomationtoolsremovethis annoyingexchangebyenablingpeopletobook directlyonyourcalendarandsending automaticeventinvitationsandreminders.
With calendar automation tools, you can:
1. Allow clients to book directly into your calendar. Withautomatedcalendartools, customersorteammemberscanviewyour availabletimeslotsandbookdirectly.
2. Sync schedules across devices and team members. Thesetoolscanalsosyncwithmost e-mailplatforms,ensuringallteammembers areupdatedinrealtimewhenatimeor locationchanges.
3. Send automated appointment reminders. Calendartoolsalsosupportsendingautomated appointmentreminders.Thesecanbe customizedtogobeforetheappointment, reducingno-showsandmakingsureeveryone isontimeandprepared.
Trackingtheinsandoutsoffinancesmanually
If You Are Considering Cloud Computing For Your Company, DON’T, Until You Read This…
IfyouareconsideringcloudcomputingorOffice365tosave moneyandsimplifyIT,itisextremelyimportantthatyougetand readthisspecialreport:“5CriticalFactsEveryBusinessOwner MustKnowBeforeMovingTheirNetworkToTheCloud.”
Thisreportdiscussesinsimple,nontechnicaltermstheprosand consofcloudcomputing,datasecurity,howtochooseacloud providerandthreelittle-knownfactsthatmostITconsultants don’tknoworwon’ttellyouaboutcloudcomputingthatcould endupcausingyouMOREproblemsandcostingyoumore moneythanyouanticipated Evenifyouaren’treadytomove tothecloudyet,thisreportwillgiveyoutherightinformation andquestionstoaskwhenthetimecomes
istediousandcanalsobesubjecttomore humanerror.Herearethreewaysautomation improvesbookkeeping:
1. Automatically import and categorize transactions. Automationsoftwarecan automaticallypullinandcategorize transactionsfromyourbankaccountsand creditcards,dramaticallyreducingtheneed formanualentryandhelpingmaintain cleaner,moreorganizedfinancialrecords.
2. Generate custom financial reports with one click. Automatedreportingtoolsalso haverobustcapabilitiesforgeneratingdetailed financialreportsinstantly.Theseplatforms allowforreal-timeinsightsintofinancial performance,enablingleaderstomake informedbusinessdecisionsquickly.
3. Integrate with your bank and payment processors: Therearetoolsthatalsoprovide comprehensiveintegrationwithbanking systemsandpaymentprocessorsthattrack cash-flowmanagementandensurethatall transactionsareautomaticallyrecordedand reconciledinyouraccountingsoftware.
E-mail,appointmentsandbookkeepingare criticaltorunningyourworkandbusiness, buttheydon’tneedtobeamind-numbing timesuck.Usesimpleautomationtoolstotake manualtasksoffyourplatesoyoucanfocus onthecreativeandstrategicpartsofyour businessyouenjoymost.
OF THE MONTH
Althoughitcanbedifficult,wedon’tprotectour childrenfromeverychallengetheyface.Welet themfail,learnandgrow.Otherwise,they’d neverreallyknowwhattheyarecapableof.As adults,however,wetendtoshyawayfrom challenges,seeingthemasobstaclestoabetter life.ButclinicalpsychologistandUniversityof TorontoprofessorDr.JordanPetersonwarns, “Alltheavoidanceintheworldisn’tgoingto saveyoufromyourfate…Thereareendless pathwaystotragedy,andthat’sthebasic conditionoflifeinsomeways.”
Itsoundshopeless,butPetersonexplainsthatit’s theopposite:peopleboldenoughtoface challengeshead-onholdthekeytounlocking life’smosttremendouspotential.Petersonhas madesignificantcontributionstopsychology, religion,ethicsandgrowthwithhisrenowned books,including 12 Rules For Life: An Antidote To Chaos and Beyond Order: 12 More Rules For Life.Herecentlyspokeatanindustryconference andexplainedhow,byembracingdifficult circumstanceswithan“upwardaim,”wehave theopportunitytofindtruesatisfactionand meaningwhilehavingtheadventureofourlives.
Abadboss,afightwithalovedoneoreven beingletgofromajob–itfeelslikesomething isalwaysstandingbetweenusandhappiness.But Petersonencouragesusnottoavoidchallenges. Byopeningoureyestothemandmusteringthe couragetoovercomethem,wetransforminto betterversionsofourselvesandmoveclosertoa morefulfillinglife.
“That’showyoufindthepearlofgreatness,” Petersonexplains.“Youfaceuptothegenuine catastrophesofexistence,andwhathappensis
youfindoutthatyoucandoit…Nomatter howhardorhowbaditgets,there’smoretoyou thantowhateveritisyouhavetoface.”
However,Petersonexplainsthatwhenweface challenges,it’simportanttoapproachthemwith an“upwardaim”orvision.Thispreventsusfrom becomingbitterorresentfulduringtheprocess andletsusseethepaththroughthechallenge moreclearly.
“Youseethethingsthatwillhelpyou,thethings thatwillgetinyourwayandtheopportunities fortransformation,”heexplains.“Theaim specifiesthelandscape,andthat’ssomething remarkabletoknow.”
If you’re not clear on your aim or vision, Peterson suggests spending time thinking about these questions:
Ifyoucouldhavewhatyouneedandwant inwork,lifeandyourrelationships–within reason–whatwoulditbe?
Whatdoyouneedtokeepyougoing anotherday,anotheryear?
Weembarkonatransformativejourneyby confrontingourfearsandflawsandtaking responsibilityforouractions.Thispracticeof self-improvementbenefitsusandripplesoutto ourfamiliesandcommunities.
“Remember,everythingyoudoisanup-aim… Thewayyoutalktopeople,thewayyoulookat yourwife,thewayyougreetyourcustomers,the orientationforthemoneyyoumake,your attitudetowardyourself–everysinglebitofthat, alldevotedtothatupwardaim,”Petersonsays. “Thenliferevealsitselfasanupwardadventure–andthat’sthetruth.”
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TheAtomicBearCobraSurvivalBracelet isnotjustforyou,it’sforyourwhole family.Itadjustsfrom8to10.5inches, makingitsuitableformen,womenand children Thebraceletcombinesfour campingmust-havesintoonecompact design:afirestarter(comprisinga strikerandferrorod),areliable compass,aloudemergencywhistleand 12feetofmilitary-gradeparacord.Add theAtomicBearCobraSurvivalBracelet toyourhikingessentialsandembrace adventurewithconfidence
“IrecommendDivergystoanyonewhowants theirsystemstojustwork
IchoseDivergys11yearsagotohelpmewith mygrowingbusinessTheyhavebeenthere foranythingIhaveneededoverthosepast11 years,includinggoingfrom3employeesto25 employeesThepersonalizedserviceiswhat keepsmewithDivergysIgetaphonecall backinshortorderandasolutiontoany problemsinshortorderaswellNotto mention–myserverandcomputers continuallyrunsmoothlyIrecommend DivergystoanyonewhoinquiresaboutanIT firmorManagedServices,there’sjustno othercomparableoptionoutthereinmy opinionHavingthemontheteamhasgiven mearealcomfortlevelIneverwanttoloseI cantrustthattheyhavemydatabackedup andmonitorustokeepusfromhaving downtime“
In observance of Independence Day, we will be closed on July 3rd and 4th, 2024
We will resume operations and reopen on July 5, 2024 We apologize for any inconvenience and look forward to serving you upon our return. Have a wonderful week!
By Jordan Peterson
In 12 Rules For Life: An Antidote To Chaos, Jordan Peterson, acclaimed clinical psychologist and one of the world’s most influential public thinkers, distills complex theories on human personality into 12 practical principles. This book, grounded in knowledge from psychology to religion to mythology, challenges the pursuit of happiness and instead emphasizes finding meaning amid life’s inherent suffering. Through a blend of personal anecdotes, clinical insights and ancient wisdom, Peterson crafts a compelling book that encourages taking individual responsibility to combat the chaos of modern life His straightforward style and deep dives into cultural and psychological issues make this book a profound guide for anyone looking to bring more order and fulfillment to their life
Businessisn’thappeningexclusivelyintheoffice anymorePeopleworkfromalmostanywhere andthey’redoingitfromtheirphonesAs moreemployeesmovetowarda“deskless” worklife,smartphonesarenolongerjust communicationtoolsbutaretheepicenterof manybusinessoperations.
Accordingtoa2020reportbyEmergence,about 80%oftheworkforceworldwideisdeskless, meaningtheydon’thaveatraditionalofficeor workplaceManydesklessemployeesareservice techs,sales,retail,construction,orhealthcare workersHowever,datashowsthat60%ofdeskless workersaren’thappywiththetechthatemployers providethem,andawhopping78%saidtechisa crucialfactorwhenchoosingajobEmbracinga mobilemindsetisn’tjustabusinessadvantage–it’s essentialtostayingproductiveandcompetitive.
Support YourWorkforceWithMobileApps
Withjustafewtapsonasmartphone,yourteam canclockin,communicate,managetasks,revise documentsandstayconnected,regardlessoftheir physicallocation
ProductivityApps:Projectmanagementtools revolutionizeteamcollaboration,allowingfor real-timeupdatesandseamlesscoordination MobilePayments:Paymentappsmake transactionssmoother,moresecureandmore flexibletocustomerpreferences,supportingsales anywhere,anytime
OperationsManagement:Operationsappstrack inventoryinrealtimeThesetoolsarecrucialfor maintainingaccuracyandefficiencyininventory management,andtheycanbeuseddirectlyon asmartphone
Marketing:Engagewithaudiencesthrough mobile-firstmarketingappsthatletmarketing
teamcraftandmonitorcampaignsfromtheir phones,includingmanagingsocialmediaactivity, schedulingpostsandtrackingengagement acrossplatforms
CRMAndSalesEnablement:CRMplatforms ensurethatcustomerinformationandsalestoolsare alwaysinyourteam’spocketsotheycanaccess detailedcontactinsights,pipelinemanagementand salesactionsanytime
First,checkthatanappiscompatiblewithyour existingsystemsThen,makesureit’scustomizable tofityourbusinessprocessesandrequirements You’llalsowanttoconsidertheapp’scost,including anyinitialsetupfeesandongoingsubscription charges,toensureit’swithinbudgetAboveall, securityisparamount,especiallyforappsthathandle sensitivedata,likepaymentappsLookforrobust securityfeaturesandcompliancewithrelevant industryregulations.
Forbusinessleadersnavigatingtoday’sversatile workenvironment,integratingmobileappsinto dailyoperationsisnotjustforthefullydeskless workforceIt’saforward-thinkingmoveforany companyaimingtostreamlineworkflowsandstay competitiveByprovidingtherighttoolsthatwork aseffectivelyonthegoastheydoatadesk,leaders canfuture-prooftheirbusinesses,ensuringtheir teamhastheresourcestheyneedtosucceedinthe increasinglymobile-centricworldofwork
In2024,computerandnetworksecuritycompany SquareXranastudytestingtheeffectivenessof populare-mailplatformsinkeepingoute-mails withdangerousattachments.Onehundred maliciousdocumentsweresentthroughathirdpartye-mailprovidertoplatformsincluding Gmail,Outlook,Yahoo!,AOLandAppleiCloud Mail.Whattheyfoundwasthatthemajorityofthe harmfuldocumentssuccessfullyevadede-mail
providerantivirusandmalwarescans.“Ittruly scaredusthatitwasthiseasy,”thecompany wrote.Remember,youarethelastlineofdefense inyourinbox.Neverclickonanattachmentyou weren’texpecting,verifythesenderbefore openingandensureyourdeviceisprotectedwith themostup-to-datesecuritysoftware.