Dispatch Software for Trucking Companies: Features | DispatchTMS
Dispatch
The dispatch module is built very thoughtfully, keeping in mind all the daily requirements of the dispatcher for dispatching TTL, LTL, and split loads. has all the required tools for dispatching at their fingertips, like entering loads. They do not have to reenter loads with duplicate information; the system just copies. Tentative loads and tentative trucks on the board do not have to keep track of what is available and on what date it is on the board. Driver advance and internal updates for better communication with the team.
Safety
The safety module consists of keeping track of companies’ safety requirements, such as Assets Under assets, it has power unit and trailer safety files. The power unit and trailer files keep track of the power unit and trailer details, ownership, and their details. maintenance, registration, and insurance details, keep
track of their expiration dates and gives alerts when any of them is close to expiration or has expired. Maintenance and Repair maintains logs of when, where, and to whom the repairs were performed.
Safety and Inspections: Keeps track of inspections like 90-day inspections, annual inspections, etc., and alerts when they are due. Driver DQ files: maintains a driver DQ file for each driver as required by the DOT.
Accounting
Accounting module: handles accounts payable, and provides carrier settlements, owner-operator settlements, and driver settlements. All settlements can be prepared with just a few clicks, as the information required for the settlements flows automatically from the loads in dispatch.
Receivables: In receivables, you can create an invoice to bill the customer. As in payables, even to create an invoice, it takes a few clicks as the information flows from the loads in dispatch.
Reports
dispatchTMS provides various reports. Payable Reports Carrier Payable Report for all carriers or vendors or a particular carrier for all or a particular date range These reports can be run with 2
cross-references, like for a carrier that has done loads for a particular customer.
Receivables Reports, Like Outstanding Invoices, by date ranges with amounts due for all or for a particular customer Print a payee list for any particular date range. Payee Settlement Summary Report with details for all payees like number of loads with check dates, check number, deductions, and gross amounts 1099 Report: At the end of the year, you can get a 1099 and 1096 report.
Work Orders
The Work Order module handles invoicing vendors who have not towed loads but need to be invoiced. This is a unique feature that most dispatch software does not provide. They only let you invoice your customers who have tendered you Loads.
The work order keeps track of who opened and closed the work order, as well as who completed each job. It also keeps track of who requested the job. This module provides a way to communicate with coworkers within the company about any needs or performance on each order.
Employees
The Employees Module helps you keep track of all company full-time, part-time, and independent contractors and maintain their files. All the documents for the employee file can be uploaded to their respective files.
It also keeps track of the employee's payroll schedule and pay amount. Backup/Security DispatchTMS It's always available and highly secured, stored on different servers at different locations. The servers are at top-tier facilities in different places and are dedicatedly monitored. It’s a fully robust system. And much more...
Users and Control
Users Module: This module lets the administrator create users to whom the administrator wants to give access to sign on to the dispatchTMS system. It lets the administrator assign a username and a password for the user to whom access is granted.
The dispatch user would have access to the dispatch module and would not be able to do anything else out of the dispatch module. Load planner: would have access to the loads and assign payments to carriers, but would not have access to any other part.
Terminals and agents
Terminals: This module in dispatchTMS gives the company the capability of setting up multiple terminals. The main office staff can have access to all the terminal loads and their follow-up, movement tracking, and internal updates. But each terminal is restricted to its load of information.
All employees or agents of a terminal can have access to the company's tentative loads and tentative Trucks board. They can also add tentative loads and tentative trucks to the board but cannot delete any. All accounting is controlled by the main terminal unless the company administrator decides to give access to other terminals outside of the main terminals and much more.
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