Advice from Diamond Byte Solutions

Helpful advice for your F keys

Following on from our last article, let’s take a look at the uses of Function keys F7 to F12. Keep in mind that some of these function key shortcuts are different depending on the type of computer you have.

F7

The F7 key will bring up the Microsoft Editor menu which gives you suggestions on how to improve your document in terms of grammar, readability, conciseness, and more. It is only available in some apps where its functionality is relevant such as Word or Outlook.

F8

When using Microsoft Word, press F8 to select a word within the text. Keep pressing F8 to extend the selection, also using the arrow keys. Press Shift+F8 to shrink the selection.

F9

Pressing F9 refreshes a document in Microsoft Word. You can also use it to send and receive e-mail in Microsoft Outlook.

F10

Shows and hides the Menu bar in Mozilla Firefox browser or highlights the menu bar within an open application in Microsoft Office programs. Pressing Shift+F10 is the same as right-clicking on a highlighted icon, file, or Internet link.

F11

Opens and closes full screen mode in File Explorer as well as in all modern internet browsers. Press it again to exit full screen. In Microsoft Excel, Shift+F11 adds a new sheet and Ctrl+F11 adds a new macro to the workbook.

F12

For all applications within the Microsoft Suite: F12 opens the Save As window on an open application, Ctrl+Shift+F12 is the same as Ctrl+P (print function), Ctrl+F12 opens a document, and Shift+F12 saves the document (like Ctrl+S).

Do note that some keyboards’ F1-F12 keys include additional functionality when used in combination with the Fn key. For example, if the F11 key has a blue “Stop” sign under it, pressing Fn+F11 will stop the music you are listening too. The additional functions available with the use of the Fn key will differ depending on the brand of keyboard you are using. Do check your computer’s documentation or the manufacturer’s website for specific details on which features are available on your keyboard.

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