At Sacred Heart Schools, parents are asked to support the school and its mission and to acquaint themselves with and follow school policies and procedures. The 2011-2012 Parent/Student Handbook, as found on the SHS Website (www.shschicago.org), outlines the mission of Sacred Heart Schools, the Goals and Criteria, and the Schools’ policies and procedures. We ask that you review the Parent/Student Handbook carefully. Check boxes, sign, print the last name of your child/children, and return this form to a homeroom teacher/ advisor by September 16th. Important, please note: In reference to the Schools’ Technology Acceptance Use Policy, all students must sign below in order to be allowed access to technology available at Sacred Heart Schools. I/we reviewed and am familiar with the contents of the 2011-2012 Parent/Student Handbook and agree to support the schools’ policies and procedures as outlined in the handbook. I/we have reviewed and am familiar with the Sacred Heart Schools’ Technology Use Policy, as outlined in the Parent/Student Handbook.
Student’s Signature(s) – All students must sign
Date Print child/children’s last name Check boxes, sign, print the last name of your child/children, and return this form to a homeroom teacher/advisor by October 14th. Thank you.
Table of Contents History and Mission ……………………………………………………………….…………………….…..…………………………………….4 Parent/School Partnership ………………………………………………………………………………………………………………………9 School Structure & Parent Programs …………………………………………………………………………………………………....11 General School Information ……………………………………………….………………..……………………………………………….22 Arrival and Dismissal ……………………………………………………….……………………………….…………………………………..25 Attendance …………………………………………………………………………………………..………………………………………………33 Emergency School Closing …………………………………………………………………………………………………………………....34 Academic Policies ……………………………………………………………………………….…………………….………………………….35 Character Development and Personal Growth …………………….…………………………………………………………….…43 Library and Technology Policies ………………………………………….………………….…………………………………………….46 Student Health and Emergency Information ………………………..……………………………………………………………….50 Student Records …………………………………………………………………………………………………………………………………...54 Uniforms ………………………………………………………………………….…………………………………………….…………………….56 Sacred Heart Terminology and Customs …………………………………………….…………………………………………………62 Prize Day …………………………………………………………………………………………….…………….………………………………….65 Graduation Awards ……………………………………………………………………….…………….……………………………………….66 Board of Trustees, 2011-2012…………………………………………………………..…………………………….…….………………69 Committee Members and Chairpersons, 2011-2012…………………………………………………………………….……....69 Athletic Handbook …………………………………………………………………………..………….………………………………………70
Heart Schools Handbooks are living documents. The Schools reserve the right to amend or update the handbook(s) during the school year as advised by school administration or legal counsel.
HISTORY AND MISSION History Sacred Heart Schools on Sheridan Road constitute an independent school complex directed by a Board of Trustees that is accountable to the Society of the Sacred Heart for operating according to the Goals and Criteria of the Network of Sacred Heart Schools. The Society, a religious congregation founded by Saint Madeleine Sophie Barat in 1800, conducts educational institutions in thirty countries. The Society of the Sacred Heart opened its first school in Chicago in 1858. The second school, the Academy of the Sacred Heart for Girls established in 1876, moved to the present location at 6250 N. Sheridan Road on the shores of Lake Michigan in 1929. Hardey Preparatory for Boys was added to the complex in 1935. The Schools are known by several names:
Convent of the Sacred Heart – a corporate financial entity in the State of Illinois Sacred Heart Schools on Sheridan Road – a complex of two schools Academy of the Sacred Heart for Girls & Hardey Preparatory for Boys – historical names for the girls and boys divisions. Sheridan Road, Sacred Heart, Hardey and the Academy – nicknames
In this handbook, Sacred Heart Schools on Sheridan Road will be referred to as the “School(s),” the “Sacred Heart Schools,” or the “school.”
Accreditation, Memberships Sacred Heart Schools is a member of the National Association of Independent Schools (NAIS) and is accredited by the Illinois Office of Education and the Independent Schools Association of the Central States (ISACS). The Schools are active members of the Network of Sacred Heart Schools, the Lake Michigan Association of Independent Schools (LMAIS), and the National Catholic Education Association (NCEA).
Philosophy Sacred Heart Schools offers an education that is marked by a distinctive spirit. It is the essence of a Sacred Heart school that it be deeply concerned for each student’s total development: spiritual, intellectual, emotional, social and physical. The philosophy of education in Sacred Heart Schools grows from the vision of Saint Madeleine Sophie Barat who regarded education as an authentic human development preparatory to a full, mature life. Our students learn to base their convictions solidly on Christian values in order to affect social transformation and meaningful growth. The personal, well-rounded growth of each child is directed through an integrated curriculum that is both timely and timeless. As a natural effect of the Society of the Sacred Heart’s internationality from its early years, the educational vision is global at its core. Therefore, faculty, staff, students and parents are expected to embrace a culturally-diverse school community. Our philosophy relies on the understanding that education is much broader than instruction. A creative approach to the individual student’s growth aims at the development of real caring for others, of keen judgment and of the ability to express oneself in order to share in a learning community. The ability to make accurate evaluations, to give and to receive constructive criticism, and to make discriminating choices among several good alternatives are tools that enable our students to learn how to learn. The emphasis throughout our educational process is on
individual attention that includes providing students opportunities to experience success at each level. Building sincere, open, human relationships, as well as skills needed to live in a competitive society, are important elements of our approach. The governing philosophy of Sacred Heart Schools is formally expressed in the Goals and Criteria of the Network of Sacred Heart Schools in the United States. All members of the educational community of Sacred Heart Schools on Sheridan Road are expected to learn and grow in the spirit of living the Goals and Criteria as their own philosophy of life. These five goals form the basis for the direction, policies, guidelines and procedures of Sacred Heart Schools: Schools of the Sacred Heart educate to
a personal and active faith in God a deep respect for intellectual values a social awareness which impels to action the building of community as a Christian value personal growth in an atmosphere of wise freedom
The goals are supported by Foundational Principles and the criteria which were most recently updated by the Network of Sacred Heart Schools in 2005. The criteria provide more detailed areas of mission that are essential to Sacred Heart education. The registration of a student at Sacred Heart Schools signifies acceptance of this mission by the student and his or her parents and constitutes an agreement on their parts to comply with the Schools’ policies and procedures. Sacred Heart Schools is an independent, Catholic school committed to providing for students of all faiths an education that is characterized by a deep respect for intellectual values, and one that seeks to develop in each child a sense of personal worth, moral integrity, self-discipline, and concern for others. To the extent that we are successful in capturing the vision of Saint Madeleine Sophie, our “children of the Sacred Heart” will possess a deep love of God and a habit of prayer, a strong sense of responsibility and integrity, a respect for the inherent value of every person, a curious mind open to new ideas, and a love and respect for life.
The Network of Sacred Heart Schools Since 1975, schools of the Sacred Heart in the United States have worked cooperatively in what has come to be called the Network of Sacred Heart Schools. Eager to strengthen this Network and enhance its benefits to member schools, Sacred Heart educators have developed programs to convey the philosophy and experience of Sacred Heart education to trustees, administrators, faculty, staff, students and alumni. The Network of Sacred Heart Schools is composed of 23 independent educational institutions historically interrelated and committed to a common vision molded by the Society of the Sacred Heart.
California Sacred Heart Schools Atherton, CA 94027-4458
Missouri Barat Academy (Provisional Member) Dardenne Prairie, MO 63368
Schools of the Sacred Heart San Francisco, CA 94115-1299
Academy of the Sacred Heart St. Charles, MO 63301-5404
Connecticut Convent of the Sacred Heart Greenwich, CT 06831-2998
Villa Duchesne/Oakhill School St. Louis, MO 63131-2699 Nebraska Duchesne Academy of the Sacred Heart Omaha, NE 68131-1999
Florida Carrollton School of the Sacred Heart Miami, FL 33133-5997
New Jersey Princeton Academy of the Sacred Heart Princeton, NJ 08540-1238
Illinois Sacred Heart Schools Chicago, IL 60660-1730
Stuart Country Day School of the Sacred Heart Princeton, NJ 08540-1297
Woodlands Academy of the Sacred Heart Lake Forest, IL 60045-3298 Josephinum Academy Chicago, IL 60622-1850
New York Convent of the Sacred Heart New York, NY 10128-0654
Louisiana Schools of the Sacred Heart at Grand Coteau Grand Coteau, LA 70541-3010
Pennsylvania Country Day School of the Sacred Heart Bryn Mawr, PA 19010-2101
Academy of the Sacred Heart New Orleans, LA 70115-4831
Texas Duchesne Academy of the Sacred Heart Houston, TX 77024-3299
Maryland Stone Ridge School of the Sacred Heart Bethesda, MD 20814-3898
The Regis School of the Sacred Heart Houston, TX 77005-5122
Massachusetts Newton Country Day School of the Sacred Heart Newton, MA 02458-2599
Washington Forest Ridge School of the Sacred Heart Bellevue, WA 98006-3099
Michigan Academy of the Sacred Heart Bloomfield Hills, MI 48304-3029
Goals and Criteria of Sacred Heart Schools in the United States (2005) Foundational Principles 1.
In the Goals and Criteria, the Society of the Sacred Heart defines the mission of the school as part of the Society’s educational mission in the Catholic Church.
Each school is accountable to the Society through the Sacred Heart Commission on Goals for adherence to the Goals and Criteria.
Each school’s Board of Trustees and Administration establish and uphold policies that are consistent with the Goals and Criteria.
The school allocates its resources to support each goal and its criteria.
The school is in compliance with professional standards as stated by accrediting agencies.
GOAL I: SCHOOLS OF THE SACRED HEART COMMIT THEMSELVES TO EDUCATE TO A PERSONAL AND ACTIVE FAITH IN GOD. 1. 2. 3. 4. 5. 6. 7.
Rooted in the love of Jesus Christ, the school promotes a personal relationship with God and fosters the spiritual lives of its members The school seeks to form its students in the attitudes of the heart of Jesus expressed in respect, compassion, forgiveness and generosity. The entire school program explores one’s relationship to God, to self, to others and to all creation. Opening themselves to the transforming power of the Spirit of God, members of the school community engage in personal and communal prayer, reflection and action. The entire school program affirms that there is meaning and value in life and fosters a sense of hope in the individual and in the school community. The school fosters inter-religious acceptance and dialogue by educating to an understanding of and deep respect for the religions of the world. The school presents itself to the wider community as a Christ-centered institution and as an expression of the mission of the Society of the Sacred Heart.
GOAL II: SCHOOLS OF THE SACRED HEART COMMIT THEMSELVES TO EDUCATE TO A DEEP RESPECT FOR INTELLECTUAL VALUES. 1. 2. 3. 4. 5. 6.
The school develops and implements a curriculum based on the Goals and Criteria, educational research and ongoing evaluation. The school provides a rigorous education that incorporates all forms of critical thinking and inspires a life-long love of learning. The school program develops aesthetic values and the creative use of the imagination. The faculty utilizes a variety of teaching and learning strategies that recognizes the individual needs of the students. The school provides ongoing professional development for faculty and staff. Members of the school community model and teach ethical and respectful use of technology.
GOAL III: SCHOOLS OF THE SACRED HEART COMMIT THEMSELVES TO EDUCATE TO A SOCIAL AWARENESS WHICH IMPELS TO ACTION. 1. 2.
The school educates to a critical consciousness that leads its total community to analyze and reflect on the values of society and the act for justice. The school offers all its members opportunities for direct service and advocacy and instills a life-long commitment to service. 7
3. 4. 5.
The school is linked in a reciprocal manner with ministries among people who are poor, marginalized and suffering from injustice. In our multicultural world, the school prepares and inspires students to be active, informed, and responsible citizens locally, nationally and globally. The school teaches respect for creation and prepares students to be stewards of the earthâ€™s resources.
GOAL IV: SCHOOLS OF THE SACRED HEART COMMIT THEMSELVES TO EDUCATE TO THE BUILDING OF COMMUNITY AS A CHRISTIAN VALUE. 1. 2. 3. 4. 5. 6. 7.
The school implements an ongoing plan for educating both adults and students in the heritage and mission of Sacred Heart education. The school promotes a safe and welcoming environment in which each person is valued, cared for and respected. Adult members of the school model and teach skills needed to build community and practice clear, direct and open communications. The school has programs that teach the principles of nonviolence, conflict resolution and peacemaking. The school makes a deliberate effort to recruit students and employ faculty and staff of diverse races, ethnicities and backgrounds. The financial aid program effectively supports socioeconomic diversity. The school participates actively in the national and international networks of Sacred Heart schools.
GOAL V: SCHOOLS OF THE SACRED HEART COMMIT THEMSELVES TO EDUCATE TO PERSONAL GROWTH IN AN ATMOSPHERE OF WISE FREEDOM. 1. 2. 3. 4. 5. 6.
All members of the school community show respect, acceptance and concern for themselves and for others. School policies and practices promote self-discipline, responsible decision-making and accountability. Students grow in self-knowledge and develop self-confidence as they learn to deal realistically with their gifts and limitations. School programs provide for recognizing, nurturing and exercising leadership in its many forms. The school provides opportunities for all members of the community to share their knowledge and gifts with others. All members of the school community take personal responsibility for balance in their lives and for their health and well-being.
Goal 2 will be our focus Goal for the 2011-2012 academic year.
PARENT/SCHOOL PARTNERSHP Guiding Principles We firmly believe that the process of education here at Sacred Heart Schools is a mission shared with the parents. We assume that each child's parents or guardian/s are supportive of the values expressed in the Goals and Criteria and lived out in all aspects of the life of Sacred Heart Schools. This partnership includes supporting the Schools' policies, procedures, traditions, and decisions and/or being willing to communicate directly with appropriate school personnel whenever concerns or questions arise. The Goals and Criteria reminds members of the Sacred Heart community that we are responsible to "model and teach skills needed to build community and practice clear, direct, and open communication," (Goal IV, Criterion 3). To accomplish this, the school urges students and parents to follow these steps when addressing concerns:
Speak first to the teacher with whom one has a concern. If that communication is not successful, speak to the Division Head. After the appropriate lines of communication have been followed, the Head of Schools is also available.
The Goals and Criteria of Sacred Heart education call each of us – administrators, faculty, staff, students, and parents – to a deep and abiding respect for the dignity and worth of each person. Goal V, Criterion 1 states, “All members of the school community show respect, acceptance, and concern for themselves and for others.” It is imperative, therefore, that members of the community treat each other with thoughtfulness and charity. In situations of frustration or disappointment, one must guard against disregarding the values inherent in the Goals and Criteria. If a parent develops a pattern of approaching administrators, faculty, staff, or other community members in a manner contradictory to the values reflected in the Goals and Criteria, the administration will invite the parent to meet and evaluate whether the values and mission of the school are consistent with those of the family. Should the pattern continue, the family may be asked by the Head of Schools to leave the school.
Parent-School Covenant “Children develop character by what they see, what they hear, and what they are repeatedly led to do.”
Working together, parents and school professionals exert a strong influence on children. At Sacred Heart, we acknowledge the vital collaboration between parents and educators, and hope that all of us will practice these fundamentals of communication and constructive behavior. At Sacred Heart, parents, teachers, administration and staff… Approach each other with mutual respect Recognize the importance of ongoing dialogue Avoid harmful speech and gossip Acknowledge the legitimacy of differing opinions Work toward building mutual trust Share a commitment to working together toward solutions Promote the Schools positively to the larger community At Sacred Heart, teachers, administration and staff do their best to… Fulfill the Schools’ mission as expressed in the Goals and Criteria of Sacred Heart education Maintain a safe and secure school environment Create a culture that promotes healthy values and consistent discipline Provide students opportunities for success and the building of confidence Offer thoughtful feedback to parents regarding their child’s academic and personal growth Articulate clearly and openly school policies and procedures 9
Communicate promptly and regularly regarding school events and student life Safeguard the privacy of students and families Invite parents to become involved in their child’s education and the life of the school
At Sacred Heart, parents do their best to… Actively embrace and support the school and its mission Send children to school ready to learn: nourished, rested, on-time, in uniform, with books and supplies Resist over-scheduling and provide a quiet place for study at home Allow children the opportunity to learn from mistakes, as well as experience success Communicate honestly and openly with the school regarding their child Read school communications thoroughly and respond to school requests promptly Seek information from reliable school personnel Acquaint themselves with and follow school policies and procedures Participate in the life of the school by attending school meetings and volunteering regularly
SCHOOL STRUCTURE & PARENT PROGRAMS Governance and Administrative Structure
Society of the Sacred Heart United States Province
Sacred Heart Schools Sheridan Road Board of Trustees
Nat Wilburn Head of Schools
The Management Team
Brian McGuinness Chief Financial Officer
Judith Corrin Director of Institutional Advancement
Stephen Puricelli Head of Middle School Grades: 6, 7, 8
The Academic Team
Mary Ann Ligon Head of Lower School Grades: 3, 4, 5
Margaret Steele Head of Primary School Kdg, 1, 2
Sally Sharp Head of Student Life K-8
Board of Trustees Sacred Heart Schools is governed by an independent Board of Trustees which functions according to established ByLaws. The Board appoints the Head of Schools and is responsible for the establishment of strategic policies, preservation of the Schools’ mission and oversight of the Schools’ financial affairs. The Board and the Administration, as the primary decision making bodies, are involved in long-range planning, evaluation, and direction. The Board is accountable through the Sacred Heart Commission on Goals to the United States Provincial of the Society of the Sacred Heart for operating the Schools according to the Goals and Criteria. The Board is composed of no more than 30 members, three of whom must be Religious of the Sacred Heart. The Head of Schools and President of Parents of the Heart are members, ex officio, of the Board of Trustees. The Board meets as a whole five times per year. Standing Committees include: Academic Mission, Advancement, Buildings and Grounds, Committee on Trustees, Diversity and inclusion, Head of Schools Support and Evaluation, Enrollment Marketing, Finance, and Investments. See page 69 for a full listing of the 2011-12 Board of Trustees and committee chairpersons.
School Administration The Schools’ Administration, led by the Head of Schools, is comprised of the Academic Team (Primary School Head, Lower School Head, Middle School Head and Head of Student Life) and the Management Team (Chief Financial Officer and Director of Institutional Advancement). The Academic and Management teams meet individually and collectively on a regular basis.
Office of Finance and Operations The Office of Finance and Operations manages the Schools’ finances and facilities, including: accounts payable and receivable (including tuition payments) maintenance of buildings and grounds campus security facility rentals human resources the Schools’ lunch program and Bookstore Enrollment Agreements and Tuition Payment Policy Each January, the families of those students who have met the academic, financial and behavioral standards of the school receive a reenrollment agreement. This year, the reenrollment process is moving on-line, and reenrollment agreements will be sent electronically to parents’ designated email address. (Parents should be sure the school office has a current email address on file for their family. Student emails are not acceptable.) Families wishing to reenroll should select a method of payment for their deposit and submit their agreement under their electronic signature. Returned agreements are processed through the Office of Finance and Operations. Typically, agreements are due back in February with a deposit of $1,000. Deposits are non-refundable, but are applied to tuition. If a family’s financial obligations to the Schools are in arrears, reenrollment agreements are not extended until all financial obligations have been met. All agreement deadlines continue to apply. The Schools are not obligated to accept late agreements. A family who does not return their reenrollment agreement on time runs the risk of losing their child’s space for the upcoming year. When late agreements are accepted, the family will be assessed a late fee in addition to tuition. A family may withdraw from their enrollment agreement by sending written notification to the Office of Finance and Operations before May 1 preceding the start of the academic year in September. The agreement withdrawal date for the 2012-13 academic year is April 30, 2012. Any deposit will be forfeited, but the family will be relieved of their obligation for the balance of the year’s tuition. Beginning May 1, families with enrollment agreements are responsible for payment of the full annual tuition, whether or not their children attend. (Tuition refund insurance is available for a fee at the time agreements are extended. Please read the prospectus carefully. Some restrictions apply.)
Sacred Heart Schools offer three tuition payment plans for each academic year: 1) payment for the year in full due by st nd July 1 paid directly to the school; 2) payment for the 1 half year due by July 1 and payment for the 2 half year due December 1st through Smart Tuition Payment Program; and 3) ten month, no interest, monthly payments through Smart Tuition, beginning May 1st. This choice is made once each year upon completion of the enrollment agreement. If financial obligations to the Schools are in arrears, a student will be suspended from classes. No records, including transcripts and report cards, will be released, and reenrollment agreements will not be offered until all financial obligations have been met. School Lunch Program The Office of Finance and Operations manages enrollment in the Schools’ lunch program provided by Organic Life. Contact the Office of Finance and Operations if you would like to subscribe to the lunch program or have questions about payment. For more information on the lunch program, see page 24. Bookstore For the convenience of students and parents, the Schools operate a bookstore located on the first floor of the main building adjacent to the cafeteria. The Bookstore offers after-school snacks, school supplies, a limited supply of school sweatshirts, T-shirts, gym uniforms and Hardey crests for the boys’ jackets. Hours are posted outside the Bookstore.
Institutional Advancement Department Institutional advancement refers to the activities undertaken by Sacred Heart to develop understanding and support of the Schools’ mission and programs. The Institutional Advancement Department consists of the offices of: Admission Communications Development Parent and Alumni Relations These offices work individually and collectively to secure resources that enhance the Schools today and ensure their well-being into the future. The Institutional Advancement Department is located in the Driehaus Center, 6200 N. Sheridan Road, at the southeast corner of campus. Hours are 8am – 4pm when school is in session. Visitors can be buzzed in via the intercom system at the front door. During the school year, a Portress is also on duty from 8:00am to 2:00pm.
Admissions Office The Admissions Office manages the recruitment and application process for new students. The objective throughout the process is to ensure a good match between the Schools’ program and students and to guarantee prospective parents are knowledgeable about, comfortable with, and confident in the Schools’ mission and goals. Admission for New Families Monthly Admissions Coffees are held, October – May, in order for prospective families to learn more about the Schools’ philosophy and programs. Those who wish to pursue admission submit an application for their child. The admissions process for new families includes: 1) a parent interview, 2) an academic assessment of the applicant, 3) a class visit or preschool observation, and 4) submission of recommendations, report cards, and test scores (when applicable). Families who complete the admission process are notified of the admission decision by letter.
SACRED HEART SCHOOLS’ ADMISSIONS POLICY Sacred Heart is committed to recruiting, admitting, educating and supporting children and families from a range of racial, ethnic, religious and economic backgrounds. It is the admissions policy of the Schools not to discriminate on the basis of race, color, gender, national origin, ancestry or disability that is unrelated to the ability to enjoy the benefits of the Schools’ programs, facilities, and services. All persons are encouraged to apply. 13
Admission for Siblings of Current Students Sacred Heart gives preference for admission to siblings of current students provided they meet basic criteria for acceptance and their applications are received on-time. Because current families are already well-known to the Schools, the admissions process for siblings is different than for children from new families. An abbreviated sibling application form is available for download at the Schools’ website. The application fee is reduced to $25. No parent interview is required, and certain aspects of the process take place on a different schedule. Please call the Admissions Office for complete information. In the event there are more sibling applicants than spaces available, a sibling wait list is formed based on date of application. (Please note: typically this occurs only when siblings apply to enter at a grade other than kindergarten.) Admissions preference for siblings is only applicable when applications and other aspects of the process are completed on schedule. A list of deadlines is below. Upcoming Sibling Admissions Deadlines Grade
For entrance Academic Year
Deadline for Application
Nov. 15 2011
Sept. – Oct. 2012
2012 - 13
Sept. – Oct. 2011
First Grade and up
2012 - 13
Nov. 15 2011
Oct. - Dec. 2011
Reenrollment for Current Students Sacred Heart believes that a constructive relationship between the school and a student’s parents or guardians is essential to the fulfillment of the Schools’ mission. Therefore, at the sole discretion of the Head of Schools, the school reserves the right to terminate an enrollment agreement or to deny reenrollment if parents, guardians or students engage in actions detrimental to a positive, working relationship with the Schools. Please see “Enrollment Agreements and Tuition Payment Policy” in the Office of Finance and Operations section on page 12 for detailed information on reenrollment.
Communications Office The Communications Office oversees a comprehensive communications program with the objective of keeping the parent and alumni community well-informed regarding the Schools’ mission and activities. Increasingly, the Schools rely on electronic communication, finding it efficient and cost effective. Each summer, parents are asked to provide the School Office with at least one email address to which electronic publications may be directed. (An email address for each parent is strongly encouraged.) Families who do not wish to have their children’s photograph appear in school publications should instruct the school in writing at the time they submit their child’s enrollment agreement to the Office of Finance and Operations. School Website: www.shshicago.org The Schools’ website serves as a source of up-to-date information for current families. Families receive a password that allows them access to a special parent section of the website where they can check the school calendar, download school information and forms, monitor health updates from the Nurse’s Office, check the lunch menu and view photos of school events. Families are encouraged to check the website weekly. Questions regarding the website should be directed to the Communications Associate. 14
Newsnotes Newsnotes, the Schools’ parent bulletin, is emailed to families twice a month and is archived on the Schools’ website, www.shschicago.org. Newsnotes contains important information concerning events and activities at school. Submissions should be emailed to email@example.com, Communications Associate, by the Friday at noon, unless noted, prior to Wednesday publication per the schedule below:
Newsnotes Publications Schedule and Deadlines, for 2011-2012 school year Deadline for Month Publish Submissions Publish
Deadline for Submissions
*Holiday/vacation schedule Simplified Alerts Parents may choose to participate in the Schools’ emergency alerts program which sends text messages directly to parents’ cell phones in the event of a school closing or emergency. Sign up is available via the Schools’ website. Heartbeat The Schools’ newsletter is published three times annually and distributed to a wide audience of parents, alumni, parents of alumni, and friends. The Schools are happy to send the Heartbeat to grandparents and other family friends at the request of parents. Contact the Communications Office or sign up via the Annual Student Information Update with infosnap. Annual Report The Schools’ summary of finances, volunteer support and charitable giving is published every fall.
Development Office and Office of Parent and Alumni Relations Together, the Development Office and the Office of Parent and Alumni Relations are responsible for raising nearly $2 million in charitable support for the Schools’ programs each year. The Development Office oversees the Annual Fund, Living the Mission, grant writing, and other endowment and capital initiatives. The Office of Parent and Alumni Relations serves as chief liaison to Parents of the Heart and the Sheridan Road Alumni Association (SRAA), developing and sustaining programs that best serve the Schools and effectively meet the needs of current families and school graduates. Giving to Sacred Heart Schools From the earliest days, the Academy and Hardey have relied on the generosity of donors to make possible the small classes, exceptional faculty, diverse student body, and well-maintained facilities that are hallmarks of the Sacred Heart experience. The Schools are not subsidized by the Catholic Church or the Society of the Sacred Heart and tuition does not cover the total cost of educating a child at Sacred Heart Schools. To bridge the gap between tuition revenue and the actual cost of educating a student (approximately $3,000 per student per year), Sacred Heart respectfully requests that all families make an annual financial contribution to the Schools. Parents are strongly encouraged to make Sacred Heart their top charitable giving priority while their children are enrolled. Last year, more than 95% of school families supported one or more of the Schools’ giving programs. Sacred Heart Schools is a 501 (C) (3), non-profit institution; as such, donations are tax-deductible to the extent allowed by law. Cash, credit cards and gifts of stock and appreciated securities are welcome. (Please call the Development Office for instructions before transferring stocks or securities to the Schools.) Parents are urged to check with their employer’s Human Resources Office to determine if their contribution qualifies for a matching gift. Gifts made between July 1 and June 30 are recognized in the Annual Report. The Schools’ charitable giving programs are managed with the guidance of the Advancement Committee of the Board of Trustees. In all aspects of its charitable giving program, Sacred Heart adheres to the Fundraising Principles of Good Practice approved by the National Association of Independent Schools, including the following: The school – is mindful and respectful of the cultural and economic diversity of constituent supporters accepts only gifts that support its mission, character, integrity, and independence safeguards its constituents’ privacy and all confidential information encourages donors to consult with their own professional tax advisors when making a charitable gift complies with all provisions of the U.S. Tax Code that affect charitable giving. adheres to accepted standards concerning the management and reporting of gift revenues and fundraising expenditures Annual Fund The Annual Fund is the Schools’ most important charitable giving program and the primary way in which parents, alumni, parents of alumni, friends, faculty, and staff make philanthropic gifts to the Schools. The Fund is responsible for raising nearly 60% of the unrestricted donations needed to bridge the tuition gap and balance the operating budget each year. The Fund is the Schools’ most broad-based, flexible and dependable source of gift revenue, and families are encouraged to make it their first giving priority. Last year, 80% of the parent body and 99% of the faculty and staff supported the Annual Fund at levels ranging from less than $10 to $20,000. Gifts to the Annual Fund go to work immediately and touch every aspect of school life. Gifts at all levels are welcome; special recognition, including an invitation to the Cor Unum reception in September, is given to those families who contribute at a leadership level of $3,000 and more. Led by a group of dedicated parents, the Annual Fund kicks off each fall with the Phonathon. Follow-up continues throughout the year via mailings, phone calls, and e-communication. Gifts may be completed any time prior to June 30; however, because gifts are used for current purposes, contributions add the most value when they are made early in the academic year. Contact Lindsey Lopez, Development Director, at 773-681-8410, for further information.
L’Esprit de Sacre Coeur February 11, 2012 L’Esprit is the annual benefit auction sponsored each year by Parents of the Heart, with support from the Office of Parent and Alumni Relations. This elegant evening builds community, while raising much needed funds. There are many ways to support L’Esprit: by providing or purchasing auction items; through event sponsorship; and with the purchase of raffle tickets. L’Esprit is the Schools’ most volunteer-intensive event and a wonderful way for parents to become more involved in the life of the Schools. L’Esprit and other Parents of the Heart activities raise about 40% of the Schools’ charitable support each year. Please see “Parents of the Heart” on page 19 for more information on L’Esprit. Contact Kathy Fivelson, Parent and Alumni Relations Director, for further information. Living the Mission: Strategic and Special Initiatives In addition to charitable giving programs which help close the gap, the Living the Mission campaign raises special purpose funds each year for strategic initiatives determined by the Board of Trustees. Living the Mission includes grants from charitable foundations and gifts from individuals that are directed toward special needs like scholarships, faculty professional development, facilities and building the Schools’ investment reserves. While parents’ first gift each year should always be to current operations through the Annual Fund and L’Esprit, donors interested in supporting the Schools beyond annual giving are encouraged to become Sustaining Members of Living the Mission by making a pledge of $25,000 to be completed over several years. Sustaining Members are honored each year at a reception in the spring. The Schools are deeply grateful to these generous donors whose support is essential to the stability of Sacred Heart education in Chicago. Contact the Development Director for additional information. Faculty and Staff Christmas Appreciation Breakfast In December, Parents of the Heart sponsors a lovely breakfast in honor of the Schools’ faculty and staff. As part of the celebration, parents organize Christmas gifts that are distributed through drawings and games which take the place of personal Christmas gifts from individual families to their children’s teachers. Gifts are distributed equitably and in a manner that promotes positive relationships community-wide. While the Christmas Breakfast is not a school fundraiser (i.e. gifts do not help off-set school expenses and help close the “gap”), your participation is deeply appreciated by all recipients. For more information, please refer to the Schools’ Gift Giving Policy on page 23. New Initiative Policy: Fundraisers and Service Projects The Schools operate comprehensive and thoughtfully constructed development and service programs. In order to maintain the integrity of these programs, as well as to be good stewards of the parent community’s time and resources, the Schools’ administration and the Advancement Committee of the Board of Trustees:
Discourage 3 party fundraising efforts, including requests for participation in promotions such as school credit cards, shopping and coupon days, pizza nights, website patronage, etc.
Request that faculty, students and parents seek approval through their Division Head for all classroom fundraising initiatives benefiting outside non-profit organizations. The Division Head will then consult with the Outreach Coordinator and the Director of Institutional Advancement.
All proposals for new initiatives – either those that benefit the Schools or those in which the school community participates for the benefit of an outside organization – must be reviewed and approved by the Advancement Committee of the Board of Trustees at one of its five pre-scheduled meetings each year. Requests must be approved 60 days prior to the beginning of the initiative. Proposal forms can be found at the end of this Handbook. Classroom fundraising proposals should be submitted to the appropriate Division Head. All other proposals should be submitted to the Director of Institutional Advancement.
School Office The School Office is located on the second floor (Portry level) of the main school building. The School Office supports the administrative needs of the academic administration and faculty, maintains student files, schedules substitute teachers, coordinates the school calendar and family directory, and manages school mailings. Change of Contact Information Parents are required to have current contact information on file with the School Office, including home and business addresses and phones, cell phones, and emails. It is imperative that accurate contact information be on file. Whenever there is a change in any portion of a parent’s contact information, please notify the School Office at 681-8421 immediately. Required Forms Annually (or at other designated intervals), the following student forms are required. Students may not attend class without an Annual Student Information Update on file. Form
Annual Student Information Update * *includes medical emergency information *includes “Dismissal/Release Permission”
All students, every year
Complete on-line using infosnap The School Office emails an individual infosnap code to each family, for each student in spring/early summer
Illinois Certificate of Child Health Examination
Students new to the Schools Returning students entering Grade 6
Paper form, downloadable from SHS website
Illinois Proof of School Dental Examination
All students entering Grades K, 2, & 6
Paper form, downloadable from SHS website
Illinois Eye Examination Report
Students new to the Schools
Paper form, downloadable from SHS website
Family Directory A Family Directory is published at the beginning of each school year based on updated information provided by families during the summer. One Family Directory is given to each family. Additional copies may be purchased from the School Office for $10 each. The Schools reserve the right to exclude families from the Directory who have failed to provide current contact information. School Calendar A School Calendar is published and distributed to families at the beginning of each school year. Due to the early publication date, please note that some calendar entries will be subject to change. Parents should check the calendar on our website for greater detail in events and regular updates and changes. Additional copies may be purchased from the School Office for $5 each. Progress Reports, Report Cards and Other School Information The School Office is responsible for printing and distributing Progress Reports and Report Cards, as well as informational material about the upcoming school year (supply lists, summer reading, class lists, etc.). Parents should contact the School Office if they feel this information does not reach them in a timely manner. Information is usually distributed in one of three ways: via the US mail, via email, or with the students via “backpack express.” Transcripts Contact the School Office for copies of student transcripts. Parents are required to sign a release form before transcripts can be sent. CTA Passes CTA passes may be purchased through the School Office and are available for students age 12 and older, September – October.
Parent Groups and Programs Parents of the Heart Parents of the Heart is the Schools’ primary volunteer organization for parents, founded on January 18, 1929 as the Auxiliary of the Sacred Heart. All families are members of Parents of the Heart and are encouraged to become actively involved in its programs and activities. Parents of the Heart typically meets on the first Thursday of every month, September – May, at 8:45am in the cafeteria. (Please check the on-line calendar to confirm dates and locations.) Meetings usually begin with reports from the Head of Schools and other faculty and staff. Summaries of meetings are posted on the Schools’ website. In keeping with the Goals and Criteria, the purpose of the Parents of the Heart is to: create community among school families by providing opportunities to participate in social and extracurricular activities at the Schools provide opportunities for members to participate in community service activities work in conjunction with the Schools’ administration to provide education and enrichment opportunities for parents through workshops, lectures, and seminars on timely subjects sponsor activities that raise unrestricted funds for the Schools
2011-12 Parents of the Heart General Meetings 8:45am, Cafeteria (unless otherwise noted) September 8 October 6 November 3 December 1 (luncheon location TBD) January 12
February 2 March 1 April 19 May 17 (luncheon location TBD)
2011-12 Parents of the Heart Advisory Council The Advisory Council is comprised of the POTH president and the chairs of the organization’s standing committees. The Council meets with the Head of Schools approximately nine times per year to set goals and review progress. President Parent Education Community Service Room Parents Participation Secretary L’Esprit Co-Chairs
Cynthia Patti Barbara Sessions Anne Marie Cook Donna Whitacre Amy Andrews Kimberly Ruhana Andrea Garber, Mary Beth Hopp, Colleen Mygatt
2011-2012 Parents of the Heart Sponsored Events Gift Wrap Sale, September 16-October 3 A family fundraising program providing pre-holiday gift opportunities for relatives and friends. 50% of all sales support school programming. Look for the link on the Schools’ website for re-orders throughout the year! L’Esprit du Vin, November 18 A casual party and wine auction held in the Campbell Gymnasium, L’Esprit du Vin is the kick-off event that begins the countdown to the Schools’ fundraising gala L’Esprit de Sacre’ Coeur on Feb. 11. With tickets just $10 per person, L’Esprit du Vin reaches out to the entire Sacred Heart family, drawing a wide audience of parents, faculty and staff, past parents and alumni. Faculty/Staff Christmas Appreciation Breakfast, December 13 A holiday gathering honoring the Schools’ faculty and staff. As part of the celebration, parents organize gifts and prizes that are distributed through drawings and games. In keeping with the Schools’ gift-giving policy (see page 23), parents are encouraged to view this event as the appropriate venue for showing their appreciation to faculty and staff during the holidays, eliminating the need for personal gifts from individual families to their children’s teachers. L’Esprit de Sacre’ Coeur, February 11 An evening of dinner and dancing, the presentation of the Annual Sacred Heart Goal Award, and live and silent auctions. Our annual benefit builds community, while raising much-needed funds. There are many ways to support L’Esprit: by providing or purchasing auction items; through event sponsorship; and with the purchase of raffle tickets. This memorable party is the Schools’ most volunteer-intensive event, and therefore a wonderful way for parents to become more involved in the life of the Schools. Parents of the Heart Retreat, March 9 An opportunity for parents to reflect and renew their spirits. 9am to 2pm at Loyola University. Angel Brunch, June 10 The 54th Angel Brunch honors the graduating classes of the Academy and Hardey. All parents, students and friends are invited to attend this long-standing Sacred Heart tradition which also serves as the final event of the school year.
Diversity Council The Diversity Council is comprised of parents, faculty and staff who organize programs that promote equity, understanding and a sense of inclusion within the Sacred Heart community. Sponsored events include International Night in the fall and the Diversity Lunch in the spring. Community Service Volunteers Community Service volunteers provide assistance to the Schools’ Service Learning Program, especially in the area of transporting Middle School students to their regular community service sites. The Community Service Volunteer Coordinator is a member of the Parents of the Heart Advisory Council. Fine Arts Council The Fine Arts Council is comprised of current parents, faculty, and staff dedicated to promoting the visual and performing arts at Sacred Heart Schools. The Council assists in the planning of two annual events: Justice Day and Celebrate the Arts Week. Parent Athletic Advisory Council The PAAC is comprised of parents who advise the Athletic Director on policy development, program improvement, and management of the Sacred Heart Schools’ athletic program. The chairperson of the PAAC is a member of the Parents of the Heart Advisory Council and the Academic Mission Committee of the Board of Trustees.
International Night, September 16 Sacred Heart families share their cultural heritage in this celebration of music, food, traditional dress, and children’s activities from around the world. International Night, held in the Campbell gymnasium, is one of the Schools’ most anticipated events of the year.
Justice Day, January 27 Justice Day is part of the overall effort to deepen the Schools' commitment to the work of Dr. Martin Luther King Jr. The day focuses on how the arts can inspire us to express our commitment to social justice. Each grade participates in activities either on campus or throughout the larger Chicago area. Activities are tied to topics students are studying within the curriculum and include musical and story-telling performances, visits to city cultural centers and houses of worship, special exhibits on campus, guest speakers, and in-class activities designed to help raise awareness of issues of social justice. Celebrate the Arts Week, May 7-11 The artist within each student is honored during Celebrate the Arts Week. For one week each May, the corridors of Sacred Heart are transformed into art galleries featuring student art projects. The hallmark event of the week is Gallery Night, an evening open house where visitors can tour the buildings with student docents or walk independently through the “galleries.” Several students have their work chosen by independent judges to be framed and included in the Schools’ Permanent Art Collection. Also featured on Gallery Night are student performances including vocal and instrumental recitals, choral performances and film shorts.
Room Parents Room Parents serve as important liaisons between the Schools and the parent body. Their primary role is to work with their child’s classroom teacher in coordinating and organizing volunteers and to assist the teacher with classroom projects, class parties, and other efforts as needed. Secondarily, Room Parents help the administration by providing an additional means of communication with parents at specific grade levels. Generally, there are two Room Parents per classroom (ten for the Kindergarten and eight at each of the other grade levels). Room Parents meet monthly with the Head of Schools. The Room Parent Coordinator is a member of the Parents of the Heart Advisory Council.
GENERAL SCHOOL INFORMATION After-School Program General Information After-School and extracurricular programs are managed by Sally Sharp, Head of Student Life. Activities are offered at all grade levels. Program information can be found on the Schools’ website, www.shschicago.org. For information on dismissal procedures for programs held after school, please see page 32. Core After-School Program The Core After-School Program provides care for students from the end of the school day until 6:00 pm, Monday through Friday. The program emphasizes the development of creative and social skills and aims to provide time for relaxation, creative activity, and quiet study. Children learn new skills in an informal and happy atmosphere. From sports to computers, from cooking to movies, from arts and crafts to snack time, the hours for children after school reinforce our commitment to the whole child. The Core After-School Program operates under the same guidelines for behavior that exist during the school day. After-School Classes The Schools also offer a variety of after-school classes. Specific courses, prices, and scheduling will be communicated throughout the school year. Questions should be directed to the Head of Student Life.
Background Check Anyone applying for or volunteering for a position at Sacred Heart Schools (teachers, substitute teachers, volunteers, coaches, etc.) is required to complete the four components of the Archdiocese of Chicago’s “Protecting Children Program.” The four components include: The five components for volunteers are: 1. Criminal Background Application (online) 2. Virtus Training – 3 hour session (required within first 3 months of start date) 3. Child Abuse Neglect Tracking System (CANTS) form 4. Code of Conduct for Church Personnel - Acknowledgement form No activity that involves regular interaction (one hour or more weekly) with Sacred Heart Schools' children can commence prior to the successful completion of this program.
Birthday Celebrations In accordance with our Goals and Criteria, particularly Goal V, “Schools of the Sacred Heart educate to a personal growth in an atmosphere of wise freedom,” we are working toward further developing healthy living initiatives at Sacred Heart Schools. To this end, the Schools have approved the following classroom celebration policy:
No food items should be used for birthday celebrations in classrooms. All classroom celebrations must be coordinated through the classroom teacher. Classroom holiday celebrations (this does not include birthdays where no food items are allowed) should only include food items or activities that have been approved by your homeroom teacher/advisor and that adhere to the healthy snack list on the SHS website at the Current Parent/Nurse link: http://www.shschicago.org/parents/nurse Members of the Sacred Heart community shall not bring candy or soda pop or any beverage in a glass container into student areas.
We ask that you mail private birthday invitations and not distribute them during school. Please be sensitive to the feelings of all children since most home birthday parties may include part of the class rather than the whole grade. Food, party favors, or goody bags are not allowed for school celebrations and should be reserved for your child's home party. Please do not send such items to school as they will not be distributed. Sacred Heart Schools’ traditions including Goutêr, Hot Dog Lunch, Thanksgiving Sharing Lunch and Stone Soup Lunch will continue and be seen as the true treats they are.
Bookstore As a service to students and parents, the Schools operate a Bookstore located on the first floor of the main building adjacent to the cafeteria. The Bookstore offers school supplies, a limited supply of school sweat shirts, T-shirts, gym uniforms and Hardey crests for the boys’ jackets. Hours are posted outside the Bookstore. Questions may be directed to the Office of Finance and Operations. Bookstore food and snacks will be sold to After-School students after 3:45pm or when dismissal is over.
Cell Phones and Electronic Devices All children’s cell phones are to be turned off during the school day and while in the afterschool program. They will be confiscated if seen being used during the day. The sending or receiving of text messages or voice mail is never permitted at school. Electronic devices may be used at the end of the school day only with permission from and in the presence of a Sacred Heart faculty or staff member. After dismissal, if there is an emergency or change of plans, contact After-School staff by calling through the Portry. The use of electronic games and devices is prohibited during the school day. Students may bring handheld games, MP3 players, IPODS, and other listening devices to school. However, they may not be used at anytime during the school day. They may only be used with a supervising adult’s permission after school (not before school) and on the school bus. This rule also applies to other toys and games. The School is not responsible for lost, broken, or stolen electronics. The School is not responsible for lost, broken or stolen electronics.
Contacting Students during the School Day Messages will be given to a student for the following reasons: Family emergencies Dismissal changes Except in the case of an emergency, please notify the school nurse or the Portress by phone of dismissal changes prior to 1:30pm Monday - Thursday, 1:00pm on Friday. In order to ensure that there are no interruptions to classroom learning time, messages will be delivered at lunch and at the end of the day. Any messages called in after 1:30pm Monday - Thursday (1pm on Friday) cannot be guaranteed for delivery.
Gift Giving Policy Sacred Heart discourages direct gifts to administrators, faculty and staff from school families, and it is school policy that Room Parents do not collect for group gifts to teachers at Christmas or at year-end. Instead, the school suggests that parents who wish to remember school employees at the holidays participate in the Faculty/Staff Christmas Appreciation Breakfast organized by Parents of the Heart (see page 20). (Please note: monetary donations to the Appreciation Breakfast do not constitute a charitable donation to the Schools.) Naturally, parents are free to give simple, appropriate tokens of their appreciation to their children’s teachers from time to time. A card or note of thanks can often be among the most meaningful gifts.
Lost and Found All clothing and books must be clearly marked so that they may be readily identified. Unclaimed, unlabeled articles are placed in large purple storage containers in the lunchroom. It is the responsibility of the student and his/her parent to check the lost and found when an item is missing. Unclaimed articles are donated to charity periodically throughout the year.
Lunches and Snacks General Policy When students bring lunches or snacks from home, we urge parents to send nourishing and healthy food. Students are asked not to bring candy, soda or any beverage in a glass container to school. Snacks for the Primary and Lower School should be crackers, fruit, or other peanut/nut free, non-sweet, low fat snacks. School Lunch Program A school lunch program is available to the students Monday through Friday. The lunches are provided by Organic Life, a local vendor committed to providing high-quality organic meals using environmentally friendly-sustainable packaging. For more information about Organic Life, visit their website at www.organiclifeonline.com. Lunch Program order forms may be obtained from our school website, www.shschicago.org. Milk also may be ordered for the year through the Office of Finance and Operations. Please contact the Office of Finance and Operations for further information. Food Allergies With food allergy incidences on the rise throughout the United States, Sacred Heart Schools is a “food allergy aware” school. Students are permitted to bring sandwiches with peanut butter or nut butter to lunch. They must wash their hands after eating. Wet wipes may be sent with lunches. Peanut/nut free tables may be designated if the need arises. Peanut and nut butter sandwiches may not be sent as a lunch or snack item to classroom picnics or on field trips. In all other instances, we ask that food containing peanuts/nuts or their derivatives not be sent to school. An individual health plan (IHP) will be developed for children with life threatening allergies to peanuts and other foods. We understand that this places an additional burden on you, as it requires monitoring food that is sent. However these allergies are serious and can be fatal, so we must take every possible precaution. Peanuts, in particular, produce an odor, which can in itself cause a reaction. An allergic child can have a reaction by merely being in the same room where there are peanuts or its derivatives. We ask that you empathize with these children and understand that if it were your child you would want the same.
General Wellness Policy In accordance with the Five Goals, Sacred Heart Schools recognizes the connection between foods available at school, physical activity and nutrition education. A student’s ability to learn and grow depends on his or her opportunity to have healthy food, consistent opportunities to engage in physical exercise, and the knowledge base to make wise decisions in caring for their health. The Sacred Heart community recognizes that it is our role to model and actively practice behaviors that reflect a healthy lifestyle; the promotion of wellness, good nutrition, and physical activity as part of the whole learning environment. Food Policy and Nutrition Guidelines In keeping with the goals, Sacred Heart Schools works to improve the health of the entire community by teaching students and families ways to establish and maintain life-long healthy eating habits. By supporting good nutrition, we can optimize the potential of every student. We will work to ensure that: Meals served are appealing and attractive to children The nutritional value of the food served will meet and improve upon USDA Dietary Guidelines Menus emphasize variety and balance of food groups Meals served reflect the following when possible: whole grains, fresh fruits and vegetables, proteins low in saturated fats and cholesterol. 24
Candy, gum and soda are not permitted on school grounds in student areas Beverages other than water, low fat milk, 100% fruit juices are not permitted. All food and beverages sold or distributed through school events should adhere to the same guidelines as set forth above – exceptions to the above may be permitted for special events as determined by school administration
Lunch Room Climate One of our goals is to create a lunchroom environment that provides students and staff with a relaxed and enjoyable atmosphere. We will work to ensure that: Convenient access to hand washing facilities before and after lunch Adequate space to eat and pleasant surroundings At least 20 minutes to eat lunch Goals for Physical Activity Schools of the Sacred Heart recognize the positive benefits of physical activity for student health and academic achievement. We will provide opportunities to ensure that students engage in healthful levels of vigorous physical activity to promote and develop the students’ physical, mental, emotional, and social well-being. Physical Education components shall include a variety of kinesthetic activities, including team, individual, and cooperative sports, as well as aesthetic movement forms. We will work to ensure that: Physical Education Teachers shall develop and implement curriculum that connects and demonstrates the interrelationship between physical activity, good nutrition, and health. Schools of the Sacred Heart shall enhance the quality of physical education curricula and increase training of the physical education teachers through staff development. An appropriate alternative activity shall be provided for students with a disability that may restrict excessive physical activity. Physical education teachers and classroom teachers shall appropriately limit the amount or type of physical exercise required of students during excessively hot or cold weather. Goals for Nutrition Education To support a healthy lifestyle for our students and provide guidance to school personnel in the areas of nutrition, physical activity, and food service, we encourage the adult members of our community to recognize lunch period as an integral part of our education program. No student at Sacred Heart Schools goes hungry during school Eating experiences and nutrition education are integrated into the core curriculum All school eating areas shall contain safe drinking water and hand washing facilities The Sacred Heart Schools commits to engaging in recycling practices to reduce waste/ Students and staff will not be involved in the sale of candy, soda, or other high fat and high sugar foods at school sponsored events or for fundraising events.
Playground Students are not to write on the walls of the buildings with any material including chalk and stones.
Statement of Non-Discrimination Sacred Heart Schools does not discriminate on the basis of sex, race, color, sexual orientation or national origin in the administration of admissions and educational policies, financial aid, or other school-related activities. 25
ARRIVAL AND DISMISSAL School Hours Students may be dropped off at the Rosemont gate where school personnel will assist them anytime between 7:15am and 8:30am. After 8:30am when the tardy bells rings, students must enter through the main door on Sheridan Road and are marked tardy. Please do not drop students off in the alley or in any of Sacred Heart’s parking lots. Dismissal is conducted on a staggered schedule according to grade level and day of the week. Middle School Bells Opening Bell
Monday – Friday
Monday – Thursday
Friday 2:45pm Middle School students are not dismissed from last period until 3:30pm, 2:45pm on Fridays.
Primary & Lower School Bells Opening Bell
Monday – Friday
Monday – Thursday
PLEASE NOTE SPECIAL KINDERGARTEN DISMISSAL Kindergarten students who are not in a carpool with older students are dismissed at 3:00pm Monday – Thursday and 2:15pm on Friday.
Transportation Public Transportation The school is served by public bus and elevated transportation. The #151 and #147 CTA buses stop in front of the school building. The Redline Granville “EL” stop is located 1 ½ blocks west of the school. CTA passes are available for students age 12 and older in the School Office (September through mid-October). After Oct. 15 the School Office can provide you with forms to request passes directly from the CTA. School Bus Co-op The school bus program is organized and run by an independent parent co-op. While the school supports the program, it is entirely financed and governed by parents participating in the co-op. When students are riding the bus, all school rules are enforced. Student disciplinary matters will be referred to the school administration for appropriate consequences and may result in suspension or expulsion from the bus program. More information on the bus program is available on the school website. 26
Carpools One of our SHS parents assists in coordinating the carpools. If you would like help organizing a carpool with other families in your area, please contact our carpool coordinator.
Morning Arrival Procedures At all times, please be respectful of one another and our procedures. These procedures work when everyone cooperates.
All State of Illinois traffic rules and parking regulations must be followed.
Students may arrive as early as 7:15am. Playground attendants are not on duty before 7:15am; children are not allowed on school property before this time.
Students arriving before school begins are supervised on the playground in good weather and inside in bad weather. Children should dress for outside play. In cooler weather, coats, hats, and gloves are a must.
Students arriving in cars should be dropped off on the south side of Rosemont Avenue, along the stretch of sidewalk that runs east of the school alley toward Sheridan Road. Cars in the car pool lane should stay as far right as possible and turn on their flashing hazard lights.
Students should exit their cars only on the curbside. PARENTS MUST NOT ALLOW THEIR CHILDREN TO EXIT ON THE TRAFFIC SIDE.
Drivers must pay close attention to the children exiting from cars in front of them. If you are behind a car or cars in which children are disembarking, do NOT pull into the traffic lane until all cars in front of you have done so or until your car is at the front of the line.
To expedite arrival, backpacks should be on your child’s lap or on the car seat or floor, not in the trunk.
Morning attendants receive all students as they disembark. All students not on buses enter the building through the Rosemont door and gate. Students in K-2 proceed to the cafeteria; grades 3-5 proceed to the north gym in the Campbell building; and grades 6-8 proceed to the south gym in the Campbell building. ALL students must report to their designated locations when they arrive at school. Students are not permitted to be in other locations in the building. When the school bell rings, teachers escort the students to their classes.
Drivers should pay attention to all directions given by the morning attendants. Parents who repeatedly ignore the attendants’ directions or respond discourteously when reminded of appropriate procedures place their child’s continued enrollment at risk.
Children who are tardy and arriving after 8:30am when the Rosemont gate and door are closed must enter the building at the main entrance (at the top of the double staircase on Sheridan Road) and check in with the Portress. Parents should walk younger children inside to insure their safe arrival.
Parents and students who walk should not take short cuts through the parking lots. For the safety of all, please use the sidewalks.
The use of the following areas during arrival and dismissal is strictly prohibited: the alley behind the school, the Schools’ parking lots, private neighborhood parking lots, and the fire lanes on Rosemont east of Sheridan Road.
PLEASE REVIEW ARRIVAL DIAGRAM ON FOLLOWING PAGE 27
SACRED HEART SCHOOLS ARRIVAL DIAGRAM Enter Rosemont Ave. from Broadway Ave.
Carpool Car Parked Car
Arrival for all grades: 7:15 - 8:25am Monday - Friday
Please DO NOT enter Rosemont from either Kenmore or Winthrop Aves.
Sacred Heart Schools
Drop –off Zone
Please ENTER ROSEMONT From Broadway only
Please do not enter Rosemont Avenue from either Kenmore or Winthrop. Please only enter Rosemont from Broadway. Please do not use the alley behind the school during arrival times, 7:15-8:45am. Please do not use any of the Schools’ parking lots to drop off children in the morning, (between 7:15 am and 8:45am), or to pick them up in the afternoon (between 2:00pm or 3:45pm). Parking in our neighbors’ private parking lots or in the fire lanes on Rosemont east of Sheridan Road is strictly prohibited and will be enforced. Cars in the car pool lane should stay as far right as possible. Cars should also turn on their flashing hazard lights. 28
Dismissal Procedures At all times, please be respectful of one another and our procedures. These procedures work when everyone cooperates. Please follow the directions of the dismissal coordinators. School buses will depart at 3:45pm, Monday – Thursday, and 3:00pm on Friday.
All State of Illinois and City of Chicago traffic rules and parking regulations must be followed.
Please engage your flashing hazard lights while waiting in line.
Members of our community are expected to exercise patience at all times. Honking of horns disturbs the neighborhood and must be used only as a warning of imminent danger.
The instructions of the School Traffic Patrol must be followed.
Jaywalking and exiting a vehicle in a non-curbside lane are strictly prohibited.
A member of the School Traffic Patrol will call for your student or carpool members only if your permit is visible.
All cars must display the color-coded permit sign with the name of one student in the windshield. Carpools should decide on one name. o
Kindergarten Green Traffic Permits are the only permits allowed to arrive and wait at 2:30pm.
Primary/Lower School (grades 1-5) Pink Traffic Permits can begin to enter the line only at 3:15pm. Please wait on Rosemont, west of Kenmore, until directed to move forward.
Middle School (grades 6-8) Yellow Traffic Permits can begin to enter the line only at 3:40pm. Do not arrive early.
Please enter the drop-off/pick-up lane at the corner of Rosemont and Broadway at the appropriate hours. See below for pick-up times. All dropping off and picking up must be done from the drop-off/pick-up lanes only. Drivers must ALWAYS remain in their cars.
Please stay in your car at all times. Teachers will be available to load students into your car. Please do not leave your vehicle at any time. If your child is delayed and you are requested to circle the block, please do so. If your car is blocking the street and you are asked to move it, please cooperate.
If any emergency vehicle is sounding its siren, all cars are to move out of the way immediately. Failure to do so will result in a citation.
Carpool drivers may not enter the pickup zone (the area east of the Rosemont/Kenmore intersection) until directed to do so by the dismissal coordinators. Early cars will be asked to circle around.
Please leave a lane open for through traffic on Rosemont at all times. Do not double-park east of Kenmore unless directed to do so by a Chicago Police Officer.
Never block driveways of any of our neighbors.
The children are told they may not walk into the street to get into a car. Please wait until you can pull up to the curb to drop-off or pick-up your child. Also, please take the time to check that all the doors are closed before you pull away. 29
Do not park illegally in front of fire hydrants, driveways, or no parking zones or double-park to walk to pick up your child at the Rosemont gate.
Kindergarten drivers arriving after 3:15pm Monday – Thursday or 2:30pm on Friday must join the carpool dismissal line.
Parking in our neighbors’ private parking lots or in the fire lanes on Rosemont east of Sheridan Road is strictly prohibited and will be enforced. Pick-Up Times: Kindergarten, Green Traffic Permit:
Monday – Thursday Friday
*or Primary/Lower School dismissal
Primary/Lower School, Pink Permit: Grades 1-5
Monday – Thursday Friday
Middle School, Yellow Permit: Grades 6-8
Monday – Thursday Friday
3:40pm, no earlier please 2:45pm
Please remember that faculty are not available for conversation during arrival or dismissal because traffic and safety are their primary duties at dismissal time. If parents wish to discuss a matter, they are asked to please call or email and leave a message for the teacher. Arrival and dismissal time is extremely serious business and all our attention must be directed to the safety and well-being of each child. The most important thing to remember when you come to pick up your child after school is the safety of every child. Parents are therefore expected to cooperate fully with the school personnel directing dismissal. We will maintain a database with the license plate numbers of our parents and the designated drivers of their Sacred Heart students. Parents will be contacted immediately should they or their alternate be observed in violation of our traffic/safety procedures. We sincerely appreciate the great majority of our families who always follow traffic/safety guidelines. We need 100% cooperation. If you have any suggestions, please contact your child’s Division Head. Younger students will be allowed to leave school accompanied by older siblings unless stated otherwise in the “Dismissal/Release Information” form on file with the school that was filled out by parents via Infosnap. FOR THE SAFETY OF ALL STUDENTS, CHILDREN SHOULD NOT BE DIRECTED TO MEET A PARENT/GUARDIAN IN THE KENMORE LOT OR ON ANY SIDE STREET.
PLEASE REVIEW DISMISSAL DIAGRAM ON FOLLOWING PAGE
SACRED HEART SCHOOLS DISMISSAL DIAGRAM ENTER Rosemont Ave. from Broadway Ave.
Parked Car Carpool Car
Primary & Lower School (Grades 1-5) Dismissal
3:15pm, Mon. – Thurs. 2:30pm, Fri. Middle School (Grades 6-8) Dismissal 3:30pm, Mon. – Thurs. 2:45pm, Fri. Kindergarten Dismissal
Please DO NOT enter Rosemont from either Kenmore or Winthrop Aves.
Kindergartners who are not in a carpool with a student in grades 1-8 are dismissed at
Sacred Heart Schools
Pick –up Zone
Please ENTER Rosemont from Broadway only.
3:00pm – Mon.-Thurs. 2:15pm, Fri.
Please do not enter Rosemont Avenue from either Kenmore or Winthrop. You may only enter Rosemont from Broadway. Please do not use the alley behind the school during dismissal times, 2:30 – 3:50p.m. Please do not use any of the School’s parking lots to drop off children in the morning, (between 7:15 a.m. and 8:45 a.m.), or to pick them up in the afternoon (between 2:00 p.m. or 3:45 p.m.). Parking in our neighbor’s private parking lots or in the fire lanes on Rosemont east of Sheridan Road is strictly prohibited and will be enforced. Cars in the car pool lane should stay as far right as possible. Cars should also turn on their flashing hazard lights. 31
Dismissal Procedures for Programs Held After School Students involved in after-school programs, will be dismissed in one of four ways: 1.
Students involved in the Core After-School Program or who are working with faculty on an individual basis must be picked-up at the Portry. Parents arriving by car should park with flashers on at the Rosemont curb and enter the building via the Sheridan Road main staircase entrance. Parents should check-in with the Portress who will call for the students to meet their parent/guardian in the Portry.
Students who are part of after-school classes or Scouts will be dismissed from the Rosemont gate by their teachers. Parents should pull up to the Rosemont curb and wait in their cars for their children to be dismissed. Parents who arrive 10 minutes or later past the listed after-school class dismissal time and find no staff on Rosemont, should flasher-park at the Rosemont curb and enter the building via the Sheridan Road main entrance and pick their children up through the Portry.
Drivers of cars using their flashers at the Rosemont curb should not leave their cars for longer than the time it takes to pick-up their child/children in the Portry.
During After-School parents also have the option of parking in one of the school parking lots and coming to the Portry to pick up their child/children.
Students, who are part of an athletic team, drama production, or Science Olympiad, will have specific dismissal plans that will be communicated to parents via the adult(s) coordinating the specific event.
Students involved in activities that take place outside of the extended school day (7:15am â€“ 6pm) will have specific dismissal plans that will be communicated to parents via the adult/s coordinating the specific event.
Parking Reminders: The parking lot entrance/exit to and from Sheridan Road cannot be blocked at any timeâ€”for any reason. Therefore, please never park between the two visitors spots (nearest to Sheridan Road) or in the striped areas between the handicapped spots since these are not legal parking spots. Additionally, the curb immediately behind the house has now been designated a fire zone (painted red) and no parking is allowed in that space. Sacred Heart Schools must enforce these parking regulations. To be in compliance with the City of Chicago, all parking rules must be enforced in the Sheridan Road lot. At your own risk, if you choose to park somewhere illegal, the City can issue you a $250 ticket. Please obey all the rules of parking in the Sheridan Road lot.
ATTENDANCE Reporting an Absence If a student will be absent, a parent or guardian must report the absence to our school nurse, Mrs. Callahan, at 773-6818427 any time during the day or to the school Portress, Mrs. Gamble, at 773-262-4446 before 9:00am. If the student is ill, you may request make-up work after the first 24 hours. Assignments and/or books may be picked up at dismissal time in the Portry. No requests after 10:00am will be honored. Upon the student’s return, a written note for the student’s file explaining the absence is required.
Early Dismissal Students who need to leave school early must bring a written explanation of the reason for their early dismissal, addressed to their homeroom or first period teacher, to give to the nurse. The school nurse will then give them an early dismissal permission slip.
Family Vacations We ask that families confine their vacations to school holidays. The school cannot take responsibility for student progress during unscheduled time away from school.
Out of Town Notification When parents are planning to be out of town, but their child/children will continue to attend school during their absence, they are expected to notify their child’s Division Head in writing. Please indicate with whom the child will be staying and any necessary contact names and numbers.
Planned Absences For students in grades K-2, please notify your child’s teacher and the Head of the Primary School in advance. Should it be necessary for a student in grade 3-8 to miss school for a vacation or other family trip, he/she must obtain a Planned Absence Form from the School Office, 773-681-8414, at least three days in advance. It is the responsibility of the student to obtain the form, check in with each of his/her individual teachers, and return the form upon completion with a parent signature to the advisor or homeroom teacher. Teachers will assign work as appropriate, but will not be available for one-on-one tutoring to make up that work. Students must return all work and make up any missed tests and quizzes within a week for the Lower School and three days for the Middle School.
Take Your Child to Work Day We encourage our families to take the opportunity to share their professional lives with their children during school breaks and the summer months. However, if you choose to participate in this event during the spring, please follow the Planned Absence procedures.
EMERGENCY SCHOOL CLOSING It is the policy to close the school when weather conditions are extremely severe or when some other emergency makes it impossible for classes to be in session. When a decision to close the school is made, the administration will notify the Emergency Closing Center to announce publicly the closing of the school for the day. The Schools’ website will be updated immediately. Building Evacuation – should the school building close and students evacuated from the site, parents will be notified as to the appropriate pick-up time and location using methods noted below. Please check the Schools’ website for the most current information, www.shschicago.org. In the event of extreme weather, we recommend parents check the Schools’ website first when wondering whether or not school will be open. You may also call the Schools’ switchboard at 773-262-4446 to listen to the message on tape. Please note: there is more than one Sacred Heart school in Chicago. When you obtain closing information from public sources like television, radio and emergency closing websites, please make certain that you are attaining information for Sacred Heart Schools, Sheridan Road. Radio stations tend to update their list more frequently than television stations
Go to the public website, www.emergencyclosings.com, and do a status search for our school by typing in “Sacred Heart Schools” and “Chicago” or by typing in our main phone number, 773-262-4446.
Call 847-238-1234 from a touch-tone phone and enter the main phone number of our school (773-262-4446).
Receive an email notification of a change made to our facility by signing up on the website, www.emergencyclosings.com.
Listen to WGN Radio 720, WBBM Radio 780 or watch CBS channel 2, NBC channel 5, ABC channel 7, FOX 32, WGN-TV or CLTV cable for closing information.
For the safety of the students, please do not drop off your child at school if you are unsure the school is open. If you arrive at school prior to 8:30am and there is not an attendant on Sheridan Road, do not assume the school is open.
Mid-Day Closing Policy If a severe storm warning is announced during the school day, we recommend parents use their discretion to come to school and pick up their child/children at any time. While classes may be cancelled mid-day, the school building will remain open until the last child has been picked up.
Late-Start Policy In the event a late-start day is announced, the school building will be open at 9:30 a.m. for student arrival and classes will begin at 10:00 a.m.
ACADEMIC INFORMATION General Expectations All students are expected to:
Complete assignments on time Be attentive in class Work on a level consistent with ability and curriculum expectations Cooperate with teachers and other students Hand in work that is neat in appearance and thorough in quality Care for textbooks, workbooks, and instructional materials Respect the educational environment
Homework The faculty assigns homework to assist students in developing strong study habits necessary for effective learning. It serves as a check for the teacher to determine the extent of knowledge absorbed and skills mastered. It can also serve as a review for students. Older children are taught that homework does not only mean written assignments. It includes studying for weekly tests, studying notes for chapter tests, working on long-range assignments, polishing compositions, and memorizing factual material. As the student matures and develops good study habits, doing homework becomes a way of life. Approximate study time set for each grade level is listed below. Because all children complete tasks at varying rates, these are meant to serve as guidelines. Homework might not be given every day in the primary grades nor will it always be 30 minutes. Please note these are approximate study times and may vary according to the various classrooms. We strongly recommend, in addition to regular homework, a daily parent/child reading time for grades K-2. We also encourage every child in grades 3-5 to spend a minimum of 30 minutes of silent reading as part of her/his at-home study routine. Grades 1, 2 & 3 Grade 4 Grade 5 Grades 6, 7 & 8
30 minutes 45 minutes 60 minutes 1 ½ - 2 hours on average
Additional Homework Policies for Grade 5 No more than three tests in one week No more than one major academic deadline on one day (e.g. one essay, one test, one project)
Test Policy Quizzes A very brief examination consisting of a few short questions meant to confirm concept understanding and /or comprehension A quick review to check for retained knowledge from very recent instruction A preparation for a longer test A review of a smaller amount of information Tests
Procedures for critical evaluation; a means of determining the presence, quality, or truth of something; a trial A series of questions, problems, or physical responses designed to determine knowledge, intelligence, or ability Usually encompass a unit-section-chapter. Tests are larger in scope and length than a quiz. 35
Middle School Test and Quiz Guidelines All tests and quizzes are recorded on the test calendar. Particular attention is paid to the size and scope of the assessment tool by the teacher to determine the amount of preparation time required of the students. Major papers and projects are also recorded on the test calendar. All tests are given with sufficient notice. Quizzes will have advance notice whenever possible, but not always.
Additional Policies, Grade 6 – To the best of our ability, teachers will schedule no more than: three tests in one week five academic “assessments” in one week Pop quizzes are unlikely one major academic deadline on one day during the first semester; moving to two per day as the second semester progresses
Additional Policies, Grade 7 - To the best of our ability, teachers will schedule no more than: two test per day two quizzes on any given day two major academic deadlines on one day an introduction of cumulative examinations before the end of the second semester
Additional Policies, Grade 8 - To the best of our ability, teachers will schedule no more than: two tests per day two quizzes on any given day two major academic deadlines on one day an introduction of cumulative examinations before the end of the second semester
Parent-Teacher/Advisor Conferences Parents are an integral part of the educational community and the communication between parents and teachers is open and ongoing throughout the year. Parent-Teacher conferences are scheduled twice yearly in grades K – 5. ParentAdvisor conferences are scheduled twice yearly in grades 6 – 8. Additional conferences are arranged as needed. Information about specific scheduling for Parent- Teacher/Advisor conferences will be sent home with your child and announced in Newsnotes prior to the actual conference time. All parents are asked to take advantage of the opportunity to communicate with the teacher during the scheduled Parent-Teacher/Advisor conferences. Please note that while some Parent-Teacher/Advisor conferences may coincide with the sending of progress reports, the primary purpose of these meetings is to provide parents with an opportunity to discuss their child's overall progress, both academic and social. They are meant to be a look at the whole child and her/his situation within the overall life of the school. These conferences are available by appointment only and parents are asked to abide by the schedule. The Division Heads and faculty are always available throughout the year to respond to concerns. Further, the faculty is alert to opportunities in which an individual student can be recognized for a special talent or ability. Please take advantage of their willingness and availability to speak about your child and her/his progress. If you wish to contact a teacher/advisor during the year, please call the Portress and leave a message for the teacher/advisor on his or her voicemail. You may also send an email to the teacher’s school address. Teachers/Advisors are usually able to return calls and emails within one school day.
Parent Concerns If you have an academic, social, or behavioral concern regarding your child, please contact the teacher/advisor first. If, for some reason, you cannot contact the teacher initially, please call the appropriate Division Head of the Primary, Lower, or Middle School who will ask the teacher to call you. If, after speaking or meeting with the teacher, you would 36
like to discuss your concern further, a meeting will be arranged with you, the teacher and the student’s Division Head. Please see Parent-School Covenant on page 9.
Grading and Reporting Two progress reports and two report cards are sent to the parents each year. Children in grades K - 4 receive nongraded report cards. Skills checklists and individual narrative reports are used to update parents on the student’s progress. Report cards will be withheld in the event that school financial obligations have not been met. Report cards are also withheld if there are outstanding library books. Fifth through eighth grade students receive grade reports based on the following criteria:
classroom participation daily performance quizzes and tests quality of written work homework neatness and accuracy meeting deadlines special projects or long-range assignments cumulative tests improvement and effort
The following are the criteria by which achievement grades are assigned in Grades 5-8: A student who earns a grade of A is the one who in most instances: Demonstrates a full grasp of the designated subject area and is able to apply this knowledge to the other concepts Evidences an outstanding appreciation and understanding of the fundamental concepts of the subject area Goes beyond the goals established for the class in achievement and contribution Independently applies knowledge and skills to new situations Demonstrates an academic performance that is consistently accurate, thorough, logical, imaginative and original Frequently demonstrates initiative and leadership in class activities Expresses self clearly and effectively A student who earns a grade of B is one who in most instances: Demonstrates a grasp of the designated area; is above average in mastery of specific knowledge and skills Evidences an understanding and appreciation of the fundamental concepts of the subject area Demonstrates an academic performance that is less accurate, thorough, logical, imaginative and original than the A student, but with above average quality Occasionally contributes creatively Often applies knowledge and skills independently Usually expresses self clearly and effectively A student who earns a grade of C is one who in most instances: Demonstrates an awareness of the designated subject area Is average in mastery of specific knowledge and skills Evidences growth, understanding and appreciation of the fundamental concepts of the subject area Demonstrates an academic performance of average quality with regard to accuracy, thoroughness, originality and imagination Applies knowledge and skills to new situations with help Frequently requires individual direction and supervision in order to complete her/his work 37
A student who earns a grade of D is one who in most instances: Is below average in mastery of the knowledge and skills established by the course of study Seldom completes an undertaking without teacher direction and encouragement Seldom applies knowledge and skills to new situations Evidences little growth other than that developed through class association Rarely demonstrates originality and initiative Has difficulty expressing self adequately Generally fails to make up the work she/he has missed if absent A student who earns a grade of F is one who in most instances: Does not fulfill the course requirements as established by the course of study Infrequently completes assignments and generally fails to make up work she/he has missed if absent Does not or cannot apply knowledge and skills to new situations Rejects teacher assistance and leadership Does not demonstrate originality and initiative Generally does not take part in class activities Is not capable of advancing in the course of study without extensive remediation In the event of an extended absence, if sufficient work is not completed, a grade of Incomplete will be given. In consultation with the faculty and the appropriate Division Head, a plan for completion will be determined. The guideline for assigning letter grades is: A B C D F
= = = = =
93 85 78 70 0
100 92 84 77 69
Academic Recognition, Grades 5-8 The Honor Roll is determined in the following manner: Each letter grade is assigned a numerical value. Grade Point Average (GPA) is calculated on a weighted system. A = 4.00 B- = 2.67 D+ = 1.33 A- = 3.67 C+ = 2.33 D = 1.00 B+ = 3.33 C = 2.00 D- = 0.67 B = 3.00 C- = 1.67 F = 0.00 Students with the following cumulative GPAs receive Academic Honors recognitions: Honors with Distinction: 3.80 GPA & up First Honors 3.50 – 3.79 GPA Second Honors 3.0 – 3.49 GPA Effort grades are awarded based on the following criteria: #1 Above average effort #2 Average effort #3 Below average effort Students who display excellence in effort will be recognized through the effort honor roll: Exemplary Effort Certificate: All #1s in effort Outstanding Effort Certificate: No more than two #2s in effort 38
Warning and Probationary Policy Students in grades 5-8 are expected to work toward excellence in all areas, commensurate with their ability. If a student is on track to receive a mark lower than “C,” parents will receive an academic warning notice prior to the end of the grading period. If improvement is not made during the next period, the student is “on probation.” If performance is not improved during the third successive period, the student may be asked not to return to school. Once a student has been on warning and probation during her/his Middle School years, a second warning will not be issued. It will be an automatic academic probation.
Athletic/Extracurricular Academic and Discipline Policy Academic Policy: 1. 2. 3. 4. 5.
Academic standing will be checked at every point that either a progress report or report cards are generated. If a student receives a grade lower than a C- in any subject area that student will be considered in poor academic standing. Any student in poor academic standing will be ineligible to participate in any athletic practice, extracurricular activity, or game/competition. Academic standing will be checked two weeks following each report. In the event that the student has improved his/her grade to a C- or above, the aforementioned student will be reinstated. In the event that the student does not improve his/her grade to a C- or above he/she will be ineligible to participate in athletics or extracurricular activities for an additional two weeks. This process will continue until the student is in good academic standing.
Discipline Policy: 1. For every third incident that occurs in levels one through four of the discipline rubric an athlete will not be permitted to participate in any athletic event (game or practice) the day the event is addressed by the Head of School or Principal. 2. Any level five infraction of the discipline rubric will result in immediate suspension of participation in any athletic event (practice or game/competition) on the first offense. 3. Length of suspension from athletics is at the discretion of the Head of Schools, Head of the Middle School and Athletic Director.
Tutoring Policy Teacher Recommendation Teachers make requests for tutoring to the appropriate Division Head and the Child Study Team (CST). Division Head/CST reviews the request. If approved, the administration or the CST will also recommend a list of tutors for the family to pursue. The classroom teacher will coordinate a conference with parents (and the CST or Division Head, if necessary) to make recommendations for tutoring. Parent Requests for Tutoring to the Classroom Teacher or other SHS Teacher Teacher explains the process above and will facilitate the request. Teacher will notify parents that she/he will get back to them as soon as possible regarding the request. Teacher Tutoring Policy Teachers may not solicit families directly for tutoring. Teachers may tutor a student only after discussion with the appropriate Division Head. Teachers may not tutor a student for pay during the academic day. Teachers may not tutor a student (for pay) whom they are presently teaching or during the summer prior to the year they may be teaching that student. Teachers must confirm in writing (e-mail) the schedule and location of tutoring with the Head of Student Life. The cost for Sacred Heart faculty tutoring on campus is $65.00 per hour. 39
In order to ensure that work happening on school property is officially sanctioned and thus covered by the school’s liability policy, all payment for tutoring to our teachers and any outside tutors in the building must come through the Office of Finance and Operations. Appropriate taxes will be withheld. All payments must be made by check payable to Sacred Heart Schools. All faculty must abide by other requirements outlined in the Employee Handbook.
Outside Tutors on Campus Outside tutors may tutor a student on campus before or after school and with the approval of the appropriate Division Head and Head of Student Life. No outside tutors will be allowed to tutor students during the school day. All tutors must complete required background checks in order to work on the campus of Sacred Heart Schools. In order to ensure that work happening on school property is officially sanctioned and thus covered by the school’s liability policy, all payments for tutoring to our teachers and any outside tutors in the building must come through the Office of Finance and Operations. Taxes will be withheld. All payments must be made by check payable to Sacred Heart Schools. To defer the cost of liability and maintenance, the school requires a payment of 10% of the cost of the tutoring to the Office of Finance and Operations. All tutors must abide by other requirements outlined in the Personnel Handbook.
Field Trips As field trip chaperones, parents help model active participation and safety to our students. It is important that they interact with students and others positively and attentively. Please refrain from using your cell phone or other wireless devices during field trips or other school events. If you receive an emergency call, please inform the classroom teacher or administrator and move to a private area for your conversation. The teachers arrange school field trips, in advance, with the appropriate Division Head. Consent for a child’s attendance on a field trip is given through the Parent Signature on the Enrollment Contract. Field trips will have a chaperone to student ratio of 10:1 to ensure adequate student supervision. Teachers will contact the Office of Finance and Operations if students will be off campus for lunch.
Video and Movie Viewing Policy When appropriate to the curriculum, the school uses videos and movies.
No movie that is not “G” rated (meaning all ages permitted) will be shown in the Primary or Lower Schools (K-5) without parental approval
We will notify parents if a PG rated (meaning parental guidance suggested) movie is to be shown.
We will notify parents in the Middle School (grades 6-8) if a PG-13 (meaning some material may be inappropriate for children under 13) movie is shown, and we will assume permission if we are not notified by you. You will need to notify the teacher if you DO NOT want your child to see a particular PG-13 movie. In very rare instances, the teacher, with approval of the administrator, may deem that an R rated (meaning under 17requires accompanying parent or adult guardian) movie is appropriate for viewing (e.g. “Schindler’s List,” et al). Teachers will need written or email permission before any student is allowed to view an R rated movie.
Voluntary Movie Rating System
Video and Computer Games The Entertainment Software Rating Board (ESRB) rating system is â€œa tool providing helpful guidance about the content and age-appropriateness of computer and video games.â€? The ESRB has developed the following rating symbols to assist parents in choosing age appropriate games. (The symbols depicted below are not exact replicas of the ESRB symbols).
Only games with an e C or E rating are permitted on campus.
EARLY CHILDHOOD, Titles rated EC (Early Childhood) have content that may be suitable for ages 3 and older. These contain no material that parents would find inappropriate. EVERYONE, Titles rated E (Everyone), have content that may be suitable for ages 6 and older. Titles in this category may contain minimal cartoon, fantasy or mild violence and/or infrequent use of mild language. EVERYONE 10+, Titles rated E10+ (Everyone 10 and older) have content that may be suitable for ages 10 and older. Titles in this category may contain more cartoon, fantasy or mild violence and/or minimal suggestive themes TEEN, Titles rated T (Teen) have content that may be suitable for ages 13 and older. Titles in this category may contain violence, mild language and/or minimal suggestive themes.
Standardized Testing Program The school administers the Iowa Test of Basic Skills in the spring of the school year for grades 3 through 7. The Gatesst th MacGinitie Reading test is administered to the 1 through 5 grades twice every year. These tests serve several functions for the school and the student: they evaluate curriculum, individual and group student performance, and they may help diagnose specific areas of weakness or strength in skills and learning abilities. They are not a definitive evaluation of individual achievement nor are they a specific indicator of future academic success. They are only one of a number of tools and variables in a student's academic program.
Outside Testing/ Evaluation If a parent arranges for outside testing or evaluation with either private tutors or through other agencies, it is strongly recommended that this information be shared with the appropriate Division Head and the child's teacher. The more the school knows about the child, the better she/he can be assisted in the learning process. Any information shared from such testing is used internally and is not included in transcripts unless parents request that it be included.
Learning Assistance Program (L.A.P.) and the Child Study Team (C.S.T.) Sacred Heart Schools attempts to address the individual learning styles of our students by varying classroom teaching methods, enriching the academic curriculum, and providing additional support (Learning Assistance) for students with diagnosed learning issues. Students with specific needs are addressed through the Child Study Team (CST) composed of the Division Heads, Learning Specialists, Enrichment Coordinator, School Counselors, and School Nurse. Teachers who have academic, social, or emotional concerns about a student write a referral to the CST and then present their observations to the CST. It is the responsibility of the CST to respond to the referral with an action plan that may involve a parent conference, classroom modifications, remediation, enrichment, evaluation, or visits with the counselor.
Physical Education (P.E.) Because P.E. is an essential part of the curriculum, students should strive to keep up with the instruction. When possible, the student who has permission not to participate is expected to observe. When a student needs to be excused from P.E. class, she/he should bring a note to her/his P.E. teacher. If a student is to be excused for more than two sessions, a note from a doctor should be given to the P.E. teacher and the school nurse indicating a suggested date of return and if a release is necessary at that time.
Religious Education The basic intent of the religion program is to build in each student a positive sense of herself/himself in relation to God and to her/his community. The process involves time for reflection on life experiences and opportunities for sharing in celebrations of Christian community. Spiritual development is integrated into the day-to-day life of students and teachers. All students, regardless of religious background, attend religion classes. Non-Catholic students learn the theological materials as content, not as belief. During sacramental preparation (Reconciliation, First Communion and Confirmation) parents of participating students are expected to attend parent sessions. If a family chooses not to participate in the preparation and/or is not practicing the Catholic faith, the school reserves the right to exclude the child from preparation for the sacrament at school. Children must have their families' support to sustain religious practice.
CHARACTER DEVELOPMENT & PERSONAL GROWTH General Expectations Sacred Heart Schools clearly recognize the development of character as a fundamental goal in educating the young. Self-discipline is expected of all students, K-8. As early as five years old, a child is able to learn self-control, respect for the rights and space of others, to pay close attention and to think things out for her/himself. Consistent with the Goals and Criteria, these skills lay the foundation upon which children begin to develop into responsible, respectful, caring individuals, as well as to form the foundation for good study habits. Very definite regulations have been laid down for the students, which will help them to grow in mutual respect, personal responsibility and the respect for authority. These regulations also will establish within the school an atmosphere conducive to learning. The children are expected to:
respect one another be attentive and respectful when addressed by an adult and when addressing an adult strive for quiet on the stairways be attentive at assemblies and liturgies stand aside in the halls and on the stairs when adults are passing offer assistance to anyone in need greet visitors and adults in a friendly manner be kind and thoughtful with peers observe good table manners assume responsibility for the order of the school; keep desks and lockers in order accept correction and constructive criticism well respect property belonging to the school and others thank teachers at the end of class bring books, supplies, and homework to class
Parents are asked to fully endorse this program of positive behavior: to support it, to speak about it to the children, and to encourage similar behavior at home. Only then will we succeed in forming healthy attitudes toward self and others and an awareness of personal responsibility, which are the marks of a mature personality. The following behavior will not be tolerated at Sacred Heart Schools:
missing school or class without permission leaving the school premises without permission disrespecting faculty, staff, or another student vandalizing school property stealing, cheating, or plagiarizing speaking or writing vulgar and obscene language verbally threatening faculty, staff, or another student possessing or using cigarettes possessing or using illicit drugs possessing or using alcohol bringing to school any small articles that could be dangerous. Such items will be confiscated and will be released only to parents. The only exceptions to this are articles brought by the younger students for "Show & Tell" and toys, games, and electronics for use in the After-School program. These items must remain in the children’s backpacks until the start of After-School. Items that appear during the day will be confiscated and released only to parents disrespectful behavior on the Sacred Heart school busses as well as on the CTA cyber bullying 43
inappropriate use of technology lack of attention at assemblies and liturgies being out of uniform rowdy lunchroom behavior passing notes during class or assembly excessive noise running in the school building speaking at inappropriate times being late to class chewing gum other minor infractions
Disciplinary Policies & Procedures for Primary & Lower Schools (Grades K – 5) The underlying philosophy of the school’s disciplinary process is to be educative and formative rather than punitive. Multiple methods of management and discipline will be utilized to help the education process.
Disciplinary Policies & Procedures for Middle School (Grades 6 - 8) The underlying philosophy of the school’s disciplinary process is to be educative and formative rather than punitive. Consequences for unacceptable behavior include appropriate action, such as: In-School Suspension The student will spend all or part of the day in an area designated by the Division Head of the Middle School. It is a requirement and the responsibility of the student to make up work and tests missed during the period of suspension. Suspension Repeated disciplinary action will lead to the student being suspended for a designated period during which time she/he may not participate in any school activity. It is a requirement and the responsibility of the student to make up work and tests missed during the period of suspension. Notice of Suspension When a student is suspended (in school suspension or out of school suspension), parents receive a written notice from the school outlining the reasons for suspension and the terms of suspension. Disciplinary Probation When other forms of referrals or disciplinary actions have failed to bring about a positive change in a student’s attitude or behavior, he/she may be placed on disciplinary probation by the Head of Schools. The terms of probation will be outlined specifically in writing and will be agreed upon by the administration and parents. Students not responding to the terms of disciplinary probations are subject to expulsion from school. Expulsion In the case of serious inappropriate behavior, a student may be asked to withdraw from the school. NOTE: It is the responsibility of the parents to compensate the school for school materials, equipment, or property damaged or not properly maintained or returned. At all times, teachers will make every effort to be fair, objective, and calm. Embarrassing or demeaning the children will never be a part of disciplinary procedures. Sacred Heart does not practice corporal punishment and is compliant with the State Board of Education for non-public schools.
School Safety Introduction Of primary importance in our disciplinary procedure is a belief that Sacred Heart Schools must be a safe place for everyone. Students are educated to expect a safe environment for their physical, emotional, and spiritual well-being. Making threats of physical harm or perceived threats to another’s safety are treated as a significant disciplinary offense. (See Serious Allegations below and Disciplinary Probation above). No-Bullying The Schools promote a safe and welcoming environment in which each person is valued, cared for and respected. Serious Allegations Sacred Heart has adopted the following protocol in investigating allegations that suggest that a student may be harmful to him/herself or to others: Meet with the student who may have made a threat or comment. Contact the parents if the school believes there may be something substantive in the allegation(s). Ask that the student remain off campus until the school can satisfactorily answer the allegation(s). Continue to work with the school community in understanding that talk of any violence is of a very serious nature. When such an incident occurs, it is critical that all understand that no one is being accused of any misbehavior. This procedure is cautionary. It is designed to ensure that all children are safe and secure in our school and on our campus. Proper Attitudes Most of our children are positively oriented toward their life at school and are eager to receive all we have to offer. However, occasionally we come upon a child who maintains a persistently non-receptive attitude even after patient counseling on the part of the school for a substantial period of time. Should this student's influence be deemed detrimental to the school community, she or he will be asked to withdraw. The school administration and faculty will always be happy to sit down with parents to discuss any problems their child may have regarding academic or social policies, peer or faculty relations, school program, etc. However, we remind parents that in signing the statement to uphold school authority (which was done when the child was enrolled), a commitment was made to accept our policies and regulations and to support us in the implementation of them. Should a parent uphold a child who has broken the school rules or criticize the action taken by the school in this regard, it will be considered as a violation of the commitment and the family will be asked to leave the school. The Right to Search Lockers are the property of the Schools. The school shall regulate their use at all times. The administration reserves the right to search the lockers if there is reason to believe that the lockers are being used contrary to federal and state laws, school rules, or the welfare of a student or the student body. The administration may call on local authorities to conduct the search if violations of federal or state laws are suspected. The administration is authorized to seal any locker until such time as it is ready to make the search. With regard to the students in our school, the administration, consistent with state law, considers itself an extension of parental authority, and therefore reserves the right to search the person of the student or the student's belongings. This shall be done only when there is sufficient reason to suspect that the student has on her or his person, or in her or his possession, something that is in violation of federal and state laws, school rules, or the welfare of a student or the student body.
LIBRARY AND TECHNOLOGY POLICIES Library The library serves as a study, research, and recreational reading center providing access to a full range of literary and information resources, in both traditional and electronic format. Weekly class visits for grades K though 5 provide access to the library collections as well as opportunities to acquire information literacy skills through integrated learning activities that support the curriculum. Students in grades 6 through 8 are free to use the library facilities as needed during school hours. Circulation Procedures Students in grades K-2 may check out one book at a time for use until their next library visit. Students in grades 3-8 may check out two or more items at a time, dependent on grade level, for a two-week period. Additional items may be checked out at the discretion of the librarian. Fines No daily fines are charged for overdue books; however, students are encouraged to be responsible for the library materials they check out AND to return them on time. Students will be expected to pay for the replacement of lost or damaged items. Any student with outstanding book(s) at the end of each semester will not receive a report card until materials have been returned or the replacement cost has been paid.
Sacred Heart Schools Chicago Technology Acceptable Use Policy The Sacred Heart Schools (SHS) computer network consists of the computers, peripherals (including, but not limited to, printers, scanners, CD-ROM, and digital cameras), software, the internal data network, and the connection to the Internet. These resources are intended for educational and administrative use by the students, faculty, and staff of Sacred Heart Schools. Access to the resources of the Sacred Heart Schools computer network is a privilege accorded to administration, staff, faculty, and students who agree (along with their parents in the case of students) to abide by this Acceptable Use Policy (AUP). Those found in violation of this policy may have these privileges revoked along with other suitable penalties as seen fit by the school’s administration. With the increased usage on the Internet and wireless devices, non-school communications are having a real and immediate effect on the school environment and the health, welfare, and safety of our community. Parents must be involved in their children’s online activities and supervise their behavior. Being connected to the Internet means being connected to many thousands of computers and sharing resources with millions of other people and organizations throughout the world. Sacred Heart Schools acknowledges that some material exists on the Internet that is not suitable to the educational purpose of the school, and everyone must understand and accept that access to such material from the Sacred Heart Schools computer network is strictly prohibited. All users are expected to use the school’s technology tools in the pursuit of knowledge, seeking resources, engaging intellectual activities, and sharing with peers, family, and teachers. Sacred Heart Schools’ users need to think carefully about what and how something is said and/or written. Be respectful in all communications. Remember that all Sacred Heart Schools users represent Sacred Heart when on the Internet. Follow the rule: do not say something electronically if it would not be said in person! Appropriate uses of the Sacred Heart Schools computer network include independent study, research, and completion of school assignments, instruction, assessments, and the official work of the administrative offices. Inappropriate uses include, but are not limited to, the following: • Vandalizing and abusing computer equipment, regardless of ownership; • Knowingly entering unauthorized computer networks or software to tamper, copy or destroy data; • Bypassing the school’s filtering service and software; • Using any Internet-based “chat” programs; • Using someone else’s account, folders, or passwords unless authorized to do so by that individual; • Revealing someone’s electronic mail (e-mail) address or personal information; • Accessing or distributing abusive, harassing, libelous, obscene, offensive, profane, pornographic, threatening, sexually explicit, or illegal material; • Sending/receiving messages under someone else’s name; • Communicating with others in a disrespectful manner; • Removing, or breaking Sacred Heart Schools’ computer network cables or damaging hardware; 47
• Posting information online (on Sacred Heart Schools or other Internet resources) about members of the Sacred Heart community without their permission. Safety The Sacred Heart Schools computer network and connected information networks are “public places.” Sacred Heart Schools users must always remember that they share this space with many other users and that their actions can be “seen” by others. It is likely that outsiders are aware of all activities taking place while on the Internet. Be careful about giving any information on-line. This includes supplying names and e-mail addresses to websites requiring membership. Doing so may result in your receiving unsolicited e-mail. Sacred Heart Schools will not require you to subscribe to any of these websites. Do not give out your own and any other Sacred Heart community member’s home phone numbers, addresses, or other personal information to anyone. If Sacred Heart Schools users feel there is a problem or are uncomfortable with information being received, a teacher, Network Administrator, or supervisor should be notified immediately. Unlawful Use Authorized Sacred Heart Schools computer network users will not use school resources in any manner that violates local, state, or federal law. System Administrators may be bound to report any illegal violations of which they have knowledge. Accessing Inappropriate Material Sacred Heart Schools users will not access, download, or transfer any material that is inappropriate to the educational mission of the school. Sacred Heart Schools users will not download any software or applications, including items such as screen savers, cursor and setup programs, games, chat programs, and music search engines, without permission from the System Administrator. During the school day, e-mail for Middle School students will be limited to Sacred Heart. Instant Messaging is not an approved application at any time during the school day; including the afterschool program. Copyright Infringement & Plagiarism Much of the material available on the Internet is protected by copyright. Sacred Heart Schools users will not access, store, reproduce, distribute, or display any material including graphics, sound clips, music and data CDs, pictures, or text in a manner which violates the copyright of the material including plagiarism or unauthorized copying of electronic documents. Most software is protected both by copyright law and contractual restrictions. Under no circumstances will Sacred Heart Schools users load or download any software onto the Sacred Heart Schools computer network or desktops, personal or otherwise, without first obtaining permission from the System Administrator. Sacred Heart Schools users will not use the computer network to create, store, transfer or operate software in a manner, which violates the rights of the holder of the copyright to the software. Sacred Heart Schools users must comply with copyright laws and intellectual property rights of others. Harassment Sacred Heart Schools users will not use the resources of the computer network in a manner that is harassing to others. This includes, but is not limited to, posting images or e-mail messages, which cause discomfort to others. Displaying images, sounds, or messages on a computer in a public area which cause discomfort to others in that area is also prohibited. Users will assume that their electronic correspondence is the legal equivalent of publicly spoken or written words. It is expected that Sacred Heart Schools users will communicate with others in a courteous and respectful manner. Privacy Violations Sacred Heart Schools users will not seek information about, browse, obtain copies of, modify files, passwords, belonging to others at school or elsewhere, unless specifically authorized to do so by those individuals. If a Sacred Heart Schools 48
user comes in contact with another individual’s account and personal information, it should be reported to an instructor immediately. The System Administrator may, to the extent permitted by law, assume access rights to a user’s private files, when required for maintenance of the school’s computer resources, in emergencies, or in the course of investigating possible wrongdoing. Misuse Sacred Heart Schools users will not misuse the resources of the computer network. Misuse shall be considered the use of any resources that interfere with the school’s educational and administrative purposes. This includes, but is not limited to: excessive game-playing, Internet chat, invitations to chat, chain letters, storage on network resources, forwarding “junk” e-mail, reserving a public resource for later use, unapproved access to social-networking or mailing or printing excessive messages or documents. Users will be sensitive to the special need for software and services available in only one or limited locations, and defer to those whose work requires immediate assistance. Users will respect others both internal and external to Sacred Heart and maintain good “netiquette” with electronic communications. Additionally, to ease congestion, Sacred Heart Schools users will download only approved information needed. Users will spell-check and proofread before printing and remember to logout when finished. Sacred Heart Schools users MUST receive permission from an instructor before printing any information from the Internet. To avoid waste, each student is responsible for printing only what is required and necessary. Computer Viruses Viruses are unauthorized computer programs that may destroy or damage computer files on an infected computer. Sacred Heart Schools users should be aware that a virus may be located in any file or disk obtained from a third party. If there are any doubts or concerns about the source of any file which will be loaded onto a school computer, users will obtain permission from the System Administrator before loading the file. Anyone responsible for a computer becoming infected with viruses, or any other destructive code, will be held liable for any resulting damage or data loss on the computer network. It is the responsibility of all Sacred Heart Schools users to contact the technology staff to learn how to protect themselves and school resources. Network Security It is the job of Sacred Heart Schools users to keep the Sacred Heart Schools computer network secure. Never share accounts or passwords with anyone. The Sacred Heart Schools System Administrator will never ask for this information. If a user has forgotten a password or thinks someone else might have access to an account, it must be reported to an instructor or the System Administrator immediately. The best way to keep an account secure is to have a proper password that is changed periodically. Any gaps in system or computer network security must be reported to the System Administrator immediately. Report any violations of this Acceptable Use Policy (AUP) to an instructor or the System Administrator as soon as possible. Any discipline issues will be handled by the administration according to guidelines listed in Student and Faculty Handbooks. This policy may be amended at times. The most current version will be available on the Sacred Heart School website. Signatures of parent(s)/guardian(s) and student(s) will be required on file. Please sign and return the front page of this Handbook and bring to your homeroom teacher/advisor no later than Sept. 16.
STUDENT HEALTH & EMERGENCY INFORMATION School Nurse Each school day there is a nurse on duty who is available to students as needed. Minor injuries are cared for at school. For more severe illness or injuries, the nurse will notify parents to schedule an appointment with their children’s doctor. Emergency Contact Information Each summer before school begins; every parent must provide an Annual Student Information Update online via infosnap to the School Office (page 18). The update contains address and phone information needed for the school directory, but, more importantly, asks for contact numbers, insurance information, and medical information essential to the wellbeing of students in the event of an emergency. Families are required to name an alternate emergency contact should the school be unable to locate parents or guardians. If parent contact information changes after submitting the Annual Update (including home or work address or phone, cell phone or email), parents are required to inform the School Office immediately. Similarly, if insurance or health information changes mid-year, please inform the school nurse. The school cannot be responsible if the student’s emergency contact information is not on file, incomplete or out of date. Health Emergencies In the event of a health emergency of a serious nature, a school administrator and/or school nurse will contact the parent or guardian immediately. If they cannot be reached, the emergency contact will be called. If immediate action is necessary, emergency services will be called. The City of Chicago dictates that an injured person (including children) will be transported to the nearest emergency room, unless the injury is life threatening and requires specialized care. It is imperative that a current emergency number and a contact's name are on file in case of an accident. The school cannot be responsible if the student’s emergency contact information is not on file, incomplete or out-of-date.
Allergy Policy Parent Responsibilities Notify the school of your child’s allergies. Work with the school team to develop an Allergy Action Plan that accommodates your child’s needs throughout the school, including the classroom, cafeteria, After-School program, school-sponsored activities, and on the school bus. Provide written medical documentation, instructions, and medications as directed by a physician, using the Allergy Action Plan. Provide properly labeled medications and replace medications after use or upon expiration. Educate your child in the self-management of his/her allergy including: o Safe and unsafe foods o Strategies for avoiding exposure to unsafe foods/allergens o Symptoms of an allergic reaction o How and when to tell an adult they may be having an allergy related problem o How to read food labels (age appropriate) Review policies/procedures with the school staff, the child’s physician, and your child (if age appropriate) after reaction has occurred. Provide emergency contact information. Student Responsibilities Should not trade or share food with others. Should not eat anything with unknown ingredients or those known to contain any allergen.
Should be proactive in the care and management of their allergies and reactions based on their developmental level. Should notify an adult immediately if they eat something they believe may contain the food to which they are allergic or if they are exposed to an allergen that they know may cause a reaction.
Chronic Medical Conditions If your child has any medical condition, psychiatric condition, or learning disorder that requires medication, it is required that you let the school nurse know. She is available during the school day for you to advise her on the management of your child’s needs so that your child will be able to get the most out of the school program. Parents of children with potentially serious health conditions are required to contact the school nurse at the beginning of the school year. Some examples are those students with:
Asthma (even mild) – may carry an inhaler with doctor’s prescription (ask school nurse) Diabetes Neurological disorders Life threatening allergies Any other chronic illness, e.g., mononucleosis, rheumatoid arthritis, cancer Any condition requiring daily medication
Students and employees of the Sacred Heart Schools shall not be discriminated against on the basis of HIV/AIDS or other contagious diseases. However, it is the responsibility of any person in the school community (including faculty, staff and students) to report immediately to the Division Head any health condition that may call for separation, isolation, or other special measures to protect the health of other persons. Any case of HTLV-III/LAS (AIDS) or AIDS related complex (ARC) or known positive AIDS antibody (carrier) or other contagious disease must be reported to the Division Head. The Head of Schools will consider the particular circumstances of the affected individual, the health risks presented to other persons by the affected individual's condition in light of available medical information, alternative possibilities for minimizing exposure of others, legal constraints, and all other relevant circumstances. Each situation will be addressed individually and confidentially. Because P.E. is an essential part of the curriculum, students should strive to keep up with the instruction. When possible, the student who has permission not to participate is expected to observe. When a student needs to be excused from P.E. class, she/he should bring a note to her/his P.E. teacher. If a student is to be excused for more than two sessions, a note from a doctor should be given to the P.E. teacher and the school nurse indicating a suggested date of return and if a release is necessary at that time.
Mandatory Illinois Health Forms Illinois State Law requires proof of various health screenings at specific points in students’ school careers. Forms must be completed and signed by a licensed health practitioner and then submitted to the school nurse who maintains a file for each student. State health officials monitor schools’ health records annually to insure they are current and complete. Schools who are not in compliance risk forfeiting their accreditation. Students who have not submitted the necessary forms by the announced deadlines may not be allowed to attend classes. Forms may be obtained from the school nurse, on-line at the Illinois Department of Public Health, on-line at the Schools’ website, or on-line via infosnap. (See also School Office on page 18.) Illinois Certificate of Health Examination th All students new to the Schools and returning students entering 6 grade must this submit this form which details their health and immunization history and verifies they have had a full examination by a licensed physician within one year of entering school. The form must be signed by both physician and parent. It is due before the first day of school in September. 51
Illinois Department of Public Health Proof of School Dental Examination nd th All students in Kindergarten, 2 , and 6 grades are required to have an oral health examination performed by a licensed th dentist who must sign the report form. Proof of examination must be submitted prior to May 15 of the school year. Illinois Eye Examination Report All Kindergarten students and students transferring from schools outside of the State of Illinois must have an eye exam prior to October 15 of the school year. Because of the instrumentation required for the eye examination, most of these examinations will probably be performed by either an ophthalmologist or optometrist.
Head Lice Guidelines It is the position of the American Academy of Pediatrics, the Harvard School of Public Policy, and the National Association of School Nurses that the management of head lice should not disrupt the educational process. Lice are not a major health problem since they do not transmit diseases or cause permanent problems. Additionally, it is recognized that a student with active head lice likely has had the infestation for a month or more by the time it is discovered. Exclusion from school for any reason has been correlated with poor academic performance. Students with a few nits found when the whole head is searched or scattered nits when the hair has been parted in 3 or more places may remain in school. The parent will be contacted by phone and written information will be sent home with grade level students. Students found with clumps of nits located by parting hair in 1 or 2 places on head, or multiple nits seen without parting hair, will be sent home immediately. Written information will be sent home to the grade level. It will be the discretion of the school nurse whether or not to check other students or the whole classroom. In all cases where nits have been found, the student must be treated before returning to school the following day. The th school nurse must evaluate the child before he/she returns to the classroom. All nits must be removed by the 7 day following treatment if the child is to remain in school. If the child participates in the school bus program, written information will be sent to bus families. Please note that on occasion exceptions from this guideline will occur and the professional judgment of the school nurse will be followed.
Contagious Diseases Notify the School Nurse When a student contracts a communicable disease, please notify the school nurse. The school may require a release from the student's doctor before re-admission. When to Stay Home Your child must not come to school with any of the following:
Fever over 100 F (37.5 C) – must be fever free for 24 hours before returning to school (even if you have given them a fever reducing medication and it has gone down) Vomiting & diarrhea – may return to school 24 hours after last episode Unexplained rash – must be seen by a doctor to eliminate contagious illness Bacterial or viral conjunctivitis (pink eye) – may return to school when symptoms have disappeared regardless of treatment (please inform our school nurse) Streptococcal throat infection – may return to school after 24 hours of antibiotic treatment (please inform nurse) Ringworm – may return to school after initiation of treatment and with any exposed lesion covered (must check with the school nurse before returning to class) 52
Chicken pox – may return to school when all the lesions have dried out (must check with school nurse before going to class) Any other communicable disease not mentioned here
If you are not sure, please contact the school nurse before sending your child to school. She will be able to advise you. Should your child come to school with any of the above symptoms/conditions or should they develop during school, they will be evaluated by the school nurse or her substitute (in the nurse’s absence), excluded from class and sent home. School Policy for Infectious Communicable Diseases We have developed a policy to address infectious communicable diseases. This grows from our awareness that our society is increasingly global, that members of our Sacred Heart community travel widely and are in contact with others who travel widely, and may be in contact with people who work in healthcare. Any member of the Sacred Heart Schools community who has been exposed to an identified communicable infectious disease, visited a location which the U.S. Center for Disease Control (CDC) or Illinois Public Health Dept. has declared infectious, or who has come in close contact with a person who has visited an identified area must report this information to the appropriate Division Head and the school nurse. The school reserves the right to determine the individual’s attendance and participation at school based on the recommendations of the Center for Disease Control, the local health department, and the individual’s health care provider.
Medication It is the policy at Sacred Heart Schools that children do not have medications in their possession. There have been many incidents of incorrect dosages, sharing of medications, overdoses, and other medication related problems in schools throughout the United States to convince us that it is not safe. Medicines not delivered in the following way will not be dispensed. If your child is presently taking any medications on a regular basis, please let us know. This will help us better serve your child’s needs. Do not hesitate to call the school nurse with questions or concerns. If your child needs medication on a regular basis, you may send the medicine to the nurse’s office along with a completed Medication Dispensing form available on the Schools’ website.
All prescription medicines must be in the original container with the child’s name, medication name, dose, and administration instructions, accompanied by the medication dispensing form, completed and signed by the prescribing physician.
All other medicines must also be sent in the original containers accompanied by the medicine dispensing form completed in full by a parent/guardian.
If a student is found with any kind of medicine, you may be asked to come to the school to collect it. If your child has asthma, he/she may receive permission to carry an inhaler. Please speak to our school nurse.
The school nurse, or designated administrator, will dispense the following medications with parent/ guardian signed permission on the student’s Emergency Medical Form. o Acetaminophen (Tylenol, Tempura) – for headache not associated with injury or Ibuprofen (Advil, Motrin) – fever and dysmenorrheal. o Robitussin cough and sore throat lozenges – not associated with any signs of infection. o Tums (antacid) – for simple indigestion, not associated with nausea, diarrhea, or other non-specific abdominal systems.
All students are assessed prior to dispensing any medication. You will be contacted if there is a concern, such as 2 or more doses needed for headache in 1 school day, headache for 2 or more days needing medication at school, persistent sore throat or cough, fever, and any other signs of illness that might need further intervention.
Toilet Training All children must be toilet trained by the time they begin school. This means they must be able to determine when they need to go to the bathroom and be able to express that need to a teacher. They should also be able to deal with their clothing and their own toileting needs.
Privacy of Health Information The school nurse maintains the personal health information of students. Consistent with the operation of a school community, this information is shared on a need-to-know basis with the faculty and staff of Sacred Heart Schools and with outside medial service providers. Sacred Heart makes every reasonable effort to maintain the privacy of the persona health information of its students. If parents have questions or concerns, please contact the school nurse.
STUDENT RECORDS Illinois School Student Record Act Sacred Heart Schools adheres to all requirements outlined in the Illinois School Student Record Act as outlined below. From Rules and Regulations to Govern School Student Records based on the Illinois School Student Record Act: The student's permanent record shall consist of: (105 ILCS 10/2) basic identifying information academic transcript attendance record accident reports and health record record of release of permanent record information The student's temporary record shall consist of: (105 ILCS 10/2) family background information intelligence and aptitude test scores reports of psychological evaluations participation in extra-curricular activities or offices held in school sponsored organizations honors and awards received teacher anecdotal records disciplinary information special education files record of release of temporary record information Each school shall maintain student temporary records and the information contained in those records for not less than 5 years after the student has transferred, graduated, or otherwise withdrawn from the school. Upon the initial enrollment or transfer of a student to the school, the student and the parent(s) of the student shall have the right to inspect and copy permanent records (there will be some charge made for copying any records). The parent(s) will also have the right to control access and release of school student records and the right to request a copy of information released. (Article III; 3:04) 54
Upon graduation, transfer or permanent withdrawal of a student from the school, the school shall notify the parent(s) and the student of the destruction schedule for the student's permanent record and temporary record. They will have the right to request a copy of such records at any time prior to their destruction. (Article IV; 4:03)
Separated or Divorced Parents It is imperative that Sacred Heart Schools follow the Illinois State Law regarding relationships of separated or divorced parents. The following is the wording of the law: “A parent or any person specifically designated as a representative by a parent shall have the right to inspect and copy all school student permanent and temporary records of that parent’s child. No person who is prohibited by an order of protection from inspecting or obtaining school records of a student pursuant to the Illinois Domestic Violence Act of 1986, as now or hereafter amended shall have any right of access to, or inspection of, the school records of that student. If a school’s principal or person with like responsibilities or his designee has knowledge of such order of protection, the school shall prohibit access or inspection of the student’s school records by such person.” Note: This order must be on file at school if we are to prohibit access to any student file.
UNIFORMS General Regulations A correct uniform is required for attendance in school. Middle School students out of uniform will receive a silent lunch detention after 3 violations. Appropriate articles of clothing will be borrowed from the school uniform closet and returned at the end of the day. Repeated violations will result in more serious consequences.
All articles of clothing must be clearly marked in permanent ink with the student’s name. The school cannot be responsible for unmarked clothing.
Summer uniform is worn in September and again in May and June.
Winter uniform (formal and informal) is worn October through April and at other times as announced.
Clothes must fit properly. This means no oversized or tight clothing and modest skirt and short lengths. Skirts and shorts must be no more than 2 inches above the knee.
The decision of the administration as to appropriate fit is final. Parents bear the risk that ill-fitting uniforms will have to be replaced.
All shirts and blouses are to be tucked in at all times. No cargo pants or shorts (pants or shorts with exterior pockets) are allowed. Think “Docker style” for khaki slacks and navy walking shorts.
All girls’ sweaters and vests, (vests no longer worn after Sept. 2012), must be monogrammed. Monograms should be in white, block capital letters, horizontal (not diagonal), and high on the left side of the chest. Exact placement will vary according to the size of the garment.
The wearing of jewelry is not allowed. The only exceptions to this are religious medals and simple wristwatches and, (for girls only), small pierced post earrings.
Girls may wear hair ribbons or headbands of any color.
Nail polish, makeup, and non-natural color, dyed hair are not allowed.
Hairstyles must be neat, clean, and well-groomed and are subject to the approval of the administration. Facial hair is not permitted. Gentlemen’s hair must be above shirt collar and cut as to be kept out of eyes.
Shoes should not have heels in excess of 2 inches. Rubber soled, non-scuff shoes are requested. No shoes with built-in wheels or rollers are allowed anywhere on the school campus.
All students in Kindergarten through eighth grade are expected to have shoes specifically for P.E. classes with their names clearly marked in permanent ink on the outside.
Boots worn during inclement weather may not be worn during the school day. Heavy shoe boots worn to and from school may not be worn during the day.
ATTIRE FOR SPECIAL OCCASIONS Students are expected to dress appropriately for all school events where the school uniform is not required. Events include performances by other students, concerts, plays, athletic award ceremonies, graduations, and religious ceremonies. Appropriate dress should be modest and does not include jeans, sweatpants, shorts, or tank tops. 56
Primary School Girls (K-2) Formal Winter Uniform (Wednesday & Thursday; other days as instructed) Box pleated tunic (princess) style Black Watch plaid jumper White, long or short sleeved round collar blouse with or without navy piping Monogrammed navy, or forest green, buttoned or zippered, cardigan sweater (optional) Navy, forest green, black tights, knee highs, or plain white ankle socks which are visible above shoes. Shoes should be black, brown, or navy loafers, Mary Jane or tie-style shoes, preferably with rubber and nonscuff soles, please. No shoes with heels in excess of 2 inches. Informal Winter Uniform (Monday, Tuesday, & Friday) Is the same as formal winter uniform, with the option of wearing: o Navy school sweatshirt (available in the SHS bookstore) o Khaki “Docker style” slacks (no cargo type pants) o Black Watch plaid slacks Summer Uniform (September, May, & June) Navy walking shorts, (not to be more than 2 inches above the knee), with or without cuffs. No skirts, or cargo shorts Dark belt if shorts have belt loops (optional in Kindergarten) White, short sleeved polo shirt worn tucked in School sweatshirt, available in the SHS bookstore White socks, which must be visible above shoes Gym shoes must be predominately white, navy, grey, or black; no shoes with heels in excess of 2 inches Out-of Uniform Days (first Friday of every month, except in September, May, & June) No t-shirts with inappropriate messages No ripped or torn clothing No sweatpants or shorts unless approved by Division Head Modest dress: no shoulders, stomachs, or thighs exposed No clogs Gym Uniform Gym shoes are to be kept at school (athletic shoes with support no ked-type sneakers or high-tops) Shorts (any type) may be worn under jumpers for gym activities
Students may wear navy or black fleece pants with or without the Sacred Heart logo under their uniform jumpers when the weather is cold, before and after school and at recess only. No pajama flannels are allowed.
Primary Schools Boys (K-2) Formal Winter Uniform (Wednesday & Thursday; other days as instructed) Khaki “Docker” style slacks (no cargo pants) Dark belt (optional for Kindergarten) White, long or short sleeved cotton-blend, button-down, Oxford cloth type shirt Navy cardigan (monogram optional) Solid red tie (except Kindergarten) Dark socks
Shoes should be black, brown, or navy loafers or tie-style shoes, rubber-soled and non-scuff shoes preferred please
Informal winter Uniform (Monday, Tuesday, & Friday) Is the same as formal winter uniform, with the option of wearing: o Cardigan and red tie (optional) o Navy school sweatshirt (available in the SHS bookstore) Summer Uniform (September, May, & June) Navy walking shorts, not to be more than 2 inches above the knee with or without cuffs (no cargo shorts) Dark belt if shorts have belt loops (optional in Kindergarten) White, short sleeved polo shirt worn tucked in White socks, which must be visible above shoes Gym shoes which are be predominately white, navy, grey, or black Navy school sweatshirt (available in the SHS bookstore) Out-of Uniform Days (first Friday of every month, except in September, May, & June) No t-shirt with inappropriate messages No ripped or torn clothing No sweatpants or shorts unless approved by Division Head No clogs or backless shoes Gym Uniform Gym shoes to be kept at school (athletic shoes with support, no “ked-type” sneakers or high tops) Hair
Hair length must be above collar and cut so it can be kept out of eyes No extreme hairstyles are allowed Hair must be clean and well-groomed
Lower School Girls (3-5) Formal Winter Uniform (Wednesday & Thursday; other days as instructed) V—neck Black Watch plaid, pleated jumper White, long or short sleeved round collar blouses with or without navy piping Monogrammed, navy or forest green, buttoned or zippered, optional cardigan sweater Navy, forest green, or black, opaque, non-textured tights or knee highs or plain white ankle socks Black, brown, or navy loafers, Mary Jane or tie-style shoes with solid heels. No shoes with heels in excess of 2 inches. Rubber-soled and non-scuff shoes preferred please. Informal Winter Uniform (Monday, Tuesday, & Friday) Is the same as the formal winter uniform, with the option of wearing: o Navy school sweatshirt, available in the SHS bookstore o Khaki “Docker” style slacks, no cargo pants o Black Watch plaid slacks Summer Uniform (September, May, & June) Navy walking shorts, not more than 2 inches above the knee, with or without cuffs, no skirts, skorts, or cargo shorts Dark belt if shorts have belt loops White, short sleeved polo shirt worn tucked in Navy school sweatshirt, available in the SHS bookstore 58
White socks which are visible above shoes Gym shoes should have laces and must be predominately white, navy, grey, or black, no shoes with heels in excess of 2 inches. No high tops.
Out-of-Uniform Days (first Friday of every month, except in September, May, & June) No t-shirts with inappropriate messages No ripped or torn clothing No sweatpants or shorts unless approved by Division Head Modest dress: no shoulders, stomachs, or thighs exposed No clogs or backless shoes Gym Uniform Gym shoes to be kept at school (athletic shoes with support, no “ked-type” sneakers or high tops) Grade 5 Gym Uniform note To be purchased in the SHS bookstore: T-shirts with school logo & red shorts with 6” inseam. Students may wear navy or black fleece pants with or without the Sacred Heart logo under their uniform jumpers when the weather is cold, before and after school and at recess only. No pajama flannels are allowed.
Lower School Boys (3-5) Formal Winter Uniform (Wednesday & Thursday; other days as instructed) Khaki “Docker” style slacks, no cargo pants Dark belt White, long or short sleeved cotton blend, button-down, Oxford cloth type shirt Navy, v-neck pullover Solid red tie Dark socks Black, brown, or navy loafers or tie-style shoes. Rubber-soled, non-scuff shoes preferred. Informal Winter Uniform (Monday, Tuesday, & Friday) Is the same as formal winter uniform with the option of wearing: o Navy cardigan and red ties (optional) o Navy school sweatshirt (available in the SHS bookstore) Summer Uniform (September, May, & June) Navy walking shorts, (not more than 2 inches above the knee), with or without cuff, no cargo shorts Dark belt if shorts have belt loops White, short sleeved polo shirt worn tucked in Navy school sweatshirt, available in the SHS bookstore White socks which are visible above shoes Gym shoes should have laces and must be predominantly white, navy, grey, or black. No high tops. Out of Uniform Days (First Friday of every month except in September, May, & June) No t-shirts with inappropriate messages No ripped or torn clothing No sweatpants or shorts unless approved by Division Head No clogs or backless shoes
Gym Uniform Gym shoes to be kept at school (athletic shoes with support, no “ked-type” sneakers or high-tops) Grade 5 Gym Uniform note To be purchased from the SHS bookstore; T-shirts with school logo & red shorts with 6” inseam Hair
Hair length must be above collar and cut so it can be kept out of eyes No extreme hairstyles allowed Hair must be clean and well-groomed
Middle School Girls (6-8) Formal Winter Uniform (Wednesday & Thursday: other days as instructed) Kick-pleat, Black Watch plaid skirt, no more than 2” above knee (no exceptions) optional navy blazer with Academy patch emblem (emblem available in the SHS bookstore), will not be optional after Sept. 2012 Monogrammed v-neck pull over, flat-knit navy vest, (no longer worn after Sept. 2012). White, long or short sleeved cotton-blend, button-down, Oxford cloth shirt Navy, forest green, or black opaque, non-textured tights or knee highs or white ankle socks which must be visible above shoes Black, brown, or navy loafers, Mary Jane or tie-style shoes with solid heels, (no moccasin type shoes). No shoes with heels in excess of 2 inches. Rubber-soled, non-scuff shoes preferred please. Informal Winter Uniform (Monday, Tuesday, & Friday) Is the same as formal winter uniform with the option of wearing: o Navy school sweatshirt available in the SHS bookstore o Khaki “Docker” style slacks, no cargo pants o Monogrammed navy or forest green cardigan or pullover o Black Watch plaid slacks Summer Uniform (September, May, and June) Navy walking shorts, not to be more than 2 inches above the knee, with or without cuffs, no skirts or cargo shorts Dark belt if shorts have belt loops White, short sleeved polo shirt worn tucked in Navy school sweatshirt, available in the SHS bookstore White ankle socks which must be visible above shoes Gym shoes should have laces and must be predominately white, navy, grey, or black. No high tops. Out-of-Uniform Days (First Friday of every month except September, May, & June) No t-shirts with inappropriate messages No ripped or torn clothing No sweatpants or shorts unless approved by your Division Head Modest dress: no shoulders, stomachs, or thighs exposed No clogs or backless shoes Leggings must be worn with a top that reaches 2 inches above the knees Gym Uniform Gym shoes to be kept at school. Athletic shoes with support, no ked-type or high top sneakers please T-shirts with school logo, available for purchase in the SHS bookstore & red shorts Students may wear navy or black fleece pants with or without the Sacred Heart logo under their uniform jumpers when the weather is cold, before and after school and at recess only. 60 are allowed. No pajama flannels
Middle School Boys (6-8) Formal Winter Uniform (Wednesday & Thursday; other days as instructed) Khaki “Docker” style slacks, no cargo pants Dark belt White, long or short sleeved cotton blend, button-down, Oxford cloth type shirt Navy blazer with Hardey patch emblem, available in the SHS bookstore Solid red tie Dark or khaki over the ankle socks Black, brown, or navy loafer or tie-style shoes. Rubber-soled and non-scuff shoes preferred please. Informal Winter Uniform (Monday, Tuesday, & Friday) Is the same as formal winter uniform with the option of wearing: o Blazer (optional) o Navy cardigan or navy school sweatshirt available in the SHS bookstore o Solid red tie (available in the SHS bookstore Summer Uniform (September, May, & June) Navy walking shorts, (not more than 2 inches above the knee), with or without cuff, no cargo shorts Dark belt if shorts have belt loops White, short sleeved polo shirt worn tucked in Navy school sweatshirt, available in the SHS bookstore White socks, which must be visible above shoes Gym shoes should have laces and must be predominantly white, navy, grey or black. No high tops. Out of Uniform Days (First Friday of every month except in September, May, & June) No t-shirts with inappropriate messages No ripped or torn clothing No sweatpants or shorts unless approved by Division Head No clogs or backless shoes Gym Uniform Gym shoes to be kept at school, athletic shoes with support, no ked-type sneakers or high tops T-shirts with school logo, available for purchase in the SHS bookstore, & red shorts Hair
Hair length must be above collar and cut so it can be kept out of eyes No extreme hairstyles allowed Facial hair is not permitted Hair must be clean and well- groomed
SACRED HEART TERMINOLOGY AND CUSTOMS AASH & AMASC The Associated Alumnae and Alumni of the Sacred Heart (AASH) represent the more than 50,000 alumnae and alumni of present and former schools and colleges associated with the Religious of the Sacred Heart in the United States and Canada. AMASC is the Worldwide Association of the Alumnae and Alumni of the Sacred Heart.
Angel Brunch Angel Brunch is the Schools’ celebration of the graduating class and their families held on the Sunday following graduation. The class of 2012 will take part in the 54th annual Angel Brunch in at Chicago Palmer House on June 10, 2012.
Angel Families Experienced Sacred Heart parents who serve as mentors for new families during their first year at the Schools are called Angel Families. The Angel Family program is coordinated through Parents of the Heart.
Children of the Heart Established in 2000, Children of the Heart provides diverse families in Chicago's Edgewater neighborhood access to early childhood education and parental development programs. The program includes free, bilingual workshops in early education, pediatric health, and effective parenting, as well as shared time for mothers and their children from birth to three years to interact in supervised creative activities such as arts and crafts, music, and movement. 90 families take th part in the program, which is located on the 6 floor of the Rosemont Building. Both Sacred Heart students and parents serve in volunteer capacities.
Congé Pronounced “con-zhay” (French for leave taking or farewell), this announcement is recognized by students at Sacred Heart schools worldwide as signaling a day when they take leave of their regular studies and channel all their energy into having fun. Congés usually occur unexpectedly, since the planning for them is done in secret.
Field Day Field Day is a special day near the end of each school year when the students in Sacred Heart schools display their athletic gifts. Field Day is one way in which students accumulate points for their Red and White Teams.
Goal Award The Sacred Heart Goal Award is presented to an outstanding Chicagoland individual, corporation or foundation that exemplifies the spirit of the Goals and Criteria of Sacred Heart education. All Sacred Heart parents are encouraged to submit a nomination for this annual award, which is presented at L’Esprit de Sacré Coeur in February. The selection committee includes representatives from the Board of Trustees, Parents of the Heart, Faculty, Staff, Alumnae/i Board, and the student body.
Goals and Criteria In the late 1960’s, Sacred Heart schools faced a declining number of Religious available for work in the schools and the need to develop independent Boards of Trustees. Lay and Religious Sacred heart educators began to meet to find a way to safeguard the legacy and vision of Sacred Heart education in the United States. Eventually five goals were articulated that helped define what a Sacred Heart institution true to the inspiration of St. Madeleine Sophie Barat strives to do. Specific criteria were drawn up by which to judge whether an institution is indeed pursuing each of the five goals and thereby merits membership in the Network of Sacred Heart Schools. The Goals and Criteria published in 1975 were adapted and refined in 1990 and most recently in 2005. For the full text of the Goals and Criteria, please see page 7.
Goutêr Pronounced “goo-tay” (French for “to taste”), Goutêr is a long-standing tradition in Sacred Heart schools. In the days of boarding schools, when it was not uncommon for classes to meet until five o’clock in the afternoon, it was necessary to provide students with a mid-afternoon snack. Today, goutêr is a special treat provided for students on special feast days and holidays.
Liturgies Parents are welcome to attend all school liturgies. Announcement of liturgy dates and times can be found in Newsnotes and on the school calendar.
Mass of the Holy Spirit This liturgy is celebrated as a formal opening of the school year during the first weeks of school.
Mater Mater Admirabilis (Latin for “Mother most admirable”) is the name given to a representation of Mary as a young girl. The original Mater, a fresco in the Trinita dei Monti in Rome, was painted in 1844 by Pauline Perdreau, a young Religious of the Sacred Heart. Sacred Heart schools throughout the world have Mater statues or paintings honoring Our Lady in this way. Mater’s Feast Day is October 20. The color pink is associated with Mater, and students frequently are encouraged to wear pink accents on her Feast Day.
Mother Aloysia Hardey (1809 – 1886) The first American-born Religious of the Sacred Heart, Mother Hardey established more than 30 Sacred Heart schools in North America, from Canada to Cuba. Hardey Preparatory is named in her honor.
Mother Janet Erskine Stuart (1857 – 1914) The fifth Superior General of the Society of the Sacred Heart, Mother Stuart exerted a lasting influence on the course of Sacred Heart education. Her book The Education of Catholic Girls has come to be regarded as a classic, advanced in its insights into the pedagogy and development of young women. Of the goal of such education, Mother Stuart wisely wrote, “So we must remember that it is better to begin a great work than to finish a small one…. Our education is not meant to turn the children out small and finished, but seriously begun on a wide basis.”
Network of Sacred Heart Schools The Network of Sacred Heart Schools is composed of 22 independent educational institutions historically interrelated and committed to the vision articulated in the Goals and Criteria. See page 6 for more information on the Network, including a complete listing of Network schools.
Passport The International Passport is given at the end of the school year to members of the graduating class. Identifying the bearer as an alumna/alumnus of a Sacred Heart school, the passport serves as a means of introduction and even a source of help in the countries where the Society of the Sacred Heart presently serves.
Parents of the Heart Parents of the Heart is the Schools’ parent’s organization. Originally founded in 1929 as the Auxiliary of the Sacred Heart and later referred to as the Parents’ Auxiliary, Parents of the Heart has a long history of service to the Schools’ students, families and faculty. For more information on Parents of the Heart, please see page 19.
Portry/Portress In Sacred Heart schools, the term Portry is often used for the school’s main reception area, and Portress is the title used for the school’s receptionist. When parents are asked to “call the Portry,” they are calling the Schools’ main switchboard. When parents are asked to enter “through the Portry,” they are being asked to come to the Schools’ main entrance at the top of the curved, double staircase on Sheridan Road. 63
Prize Day There are four Prize Day celebrations; Kindergarten, Grades 1-2, Academy 3-8, and Hardey 3-8. Prize Day is an important celebration in the life of Sacred Heart Schools. At the end of each academic year, we join with Sacred Heart schools all over the world in a solemn ceremony to celebrate the gifts and accomplishments of our students, in the spirit of “Honor and Glory to God Alone.”
Province/Provincial/Provincial Team The Society of the Sacred Heart is divided into provinces, each province usually comprising a country or related geographical area. There is a provincial, or superior, for each province, as well as a provincial team that works in support of the provincial. The provincial is appointed by the Superior General of the Society after input from members of the province. The headquarters of the United States provincial team is presently in St. Louis, Missouri. The current United States provincial is Sr. Paula Toner.
Red and White Teams The entire school – students, faculty and staff – is divided into two teams, the “Red Team” and the “White Team.” In September, each new member of the school community is placed on a team and given his/her team’s color bandana at the annual induction ceremony. Family members are placed on the same color team. Throughout the school year many different events are held which allow students to accumulate points for their team. At the end of the year, the team that has won the most points is announced. Color competitions are not unique to Sacred Heart Schools on Sheridan Road. Many Sacred Heart schools throughout the world have similar teams. The goal of the Red-White Competition is to bring the school community together in a manner that promotes teamwork, participation and a seriousness of purpose and fun.
RSCJ RSCJ is derived from the French Religieuse du Sacre’ Coeur de Jesus (the Religious of the Sacred Heart of Jesus). Sacred Heart nuns use the initials after their names, indicating their membership in the Society of the Sacred Heart.
Saint Madeleine Sophie Barat (1779 – 1865) Madeleine Sophie Barat founded the Society of the Sacred Heart in 1800 at age twenty-six, establishing the first school in Amiens, France. She was beatified in May 1908 and canonized in 1925. Her feast is celebrated on May 25. Her devotion to the Sacred Heart and her love of children were shown when she said, “I would have founded the Society for the sake of a single child.”
Saint Rose Philippine Duchesne (1769 – 1852) Saint Philippine Duchesne, commissioned by Saint Madeleine Sophie, established the first Sacred Heart School in the United States in 1818 in St. Charles, Missouri. She was beatified in 1940 and canonized in 1988 by Pope John Paul I. Her feast is celebrated on November 18. Her remains rest in the shrine dedicated to her on the campus of the Academy of the Sacred Heart in St. Charles, Missouri. Duchesne is French for “of oak,” and the oak leaf is often used as Philippine’s symbol.
SHCOG The Sacred Heart Commission on Goals facilitates a system of accountability for Network schools in carrying out the mission of the Society of the Sacred Heart. The Commission is composed of RSCJ and lay educators and trustees in the Network, together with a member of the Provincial Team. SHCOG initiates, oversees, and officially responds to a process of institutional self-reflection by which each school at regular intervals is able to determine where its strengths and challenges lie in relation to the Goals and Criteria. The process aims at enabling each school to formulate a plan for deepening the life of the Goals and Criteria within its community.
Society of the Sacred Heart The Society of the Sacred Heart is a Roman Catholic religious congregation established in France in 1800 by St. Madeleine Sophie Barat. It has a presence in 45 countries, most often focusing on education. Members use the suffix “RSCJ” which stands for Religieuse du Sacre’ Coeur de Jesus.
Student Government Student Council provides opportunities for leadership at the middle school level. Offices in the Academy of the Sacred Heart for Girls include Student Body President, Vice-President, Secretary/Treasurer, and Secretary for the Lower School, as well as class representatives for grades 6-8. Offices in the Hardey Preparatory for Boys include Student Body President, Vice-President, Secretary/Treasurer and Secretary for the Lower School, as well as class representatives for grades 6-8.
PRIZE DAY Overview Prize Day, a tradition in Sacred Heart schools the world-over, is a solemn ceremony that brings a formal end to the school year and celebrates the gifts and accomplishments of Sacred Heart students. Students are recognized for their academic and artistic achievements, as well as for character and spiritual development. From the youngest to the oldest, the students are taught to accept awards graciously and to applaud the skills and talents of others in the spirit of “Honor and Glory to God Alone.” There are four Prize Day celebrations: Kindergarten, Grades 1-2, Academy 3-8, and Hardey 3-8.
Awards and Recognition Grounded in our desire to educate the whole child and committed to fostering the Goals and Criteria of Sacred Heart education, the following are included in Prize Day: Goal Awards Each child in grades 3–5 will be recognized for distinguished work in one of the five goals. The goal recognitions for grades 3-5 will be determined by vote of the faculty. In grades 6–8, five separate awards, corresponding to each of the five goals of Sacred Heart education, will be given. These awards will be presented to the five girls and five boys in each grade who have best exemplified the spirit of a particular goal in the school community during the school year. In grades 6-8 these awards will be determined by student nomination and voted upon and certified by the faculty who teach those grades. The five awards are given for:
A personal and active faith in God A deep respect for intellectual values A social awareness which impels to action The building of community as a Christian value Personal growth in an atmosphere of wise freedom
Prizes and Distinctions In grades 1-8, each teacher will award one Prize and a small number of Distinctions in each section taught. Prizes in grades 1-5 are given to the top all-around students in each section in the following subject areas only: Mathematics, Social Studies, Science, Reading, Creative Writing, Spelling, Penmanship, Religion, French, Art, Music, Computer, and Physical Education. Distinctions in grades 1-5 are awarded to students who have distinguished themselves over the course of the year in the areas of: Helpfulness, Character, Leadership, Achievement, Excellence, Responsibility, Generosity, Respect, Diligence, Kindness, and Improvement. Each student will receive at least one Prize or one Distinction each year. 65
Middle School Prizes are given to the top all around students (not necessarily the highest grade point average) in each section in the following subject areas only: Mathematics, Social Studies, Science, Language Arts, Religion, Foreign Language, Art, Music, Computer, and Physical Education. A Distinction in the Middle School is awarded to a student in each section who has distinguished him or herself in the areas of: Academics, Social Behavior, or Character Development.
Other Awards All other awards for math and science competitions, art competitions, quiz bowls, spelling and geography bees, etc. will be awarded at the time of the event during the school year, at the appropriate Primary, Lower, or Middle School weekly assembly, or, in the case of the Middle School, during an Honors Assembly. These awards will be noted in the Prize Day Program. There are two special awards given in the Primary School: the Sister Beth McCoy Award is given to an Academy second grader and the Sarah Blazek Award is given to a Hardey first grader. These awards are determined by the Primary School faculty. Sister Beth McCoy Award Sister Elizabeth McCoy was a part of the Sacred Heart family at Sheridan Road for two years. During this time her joyful and generous ways deeply affected those she worked with and the children she educated. We remember Sister McCoy as someone whose time and talents were for others. Her love of life, her enthusiasm, her endless bounce and her nd resilience are qualities Sr. McCoy lived daily. This award goes to the Academy 2 grader who manifests most significantly the qualities of joy and generosity as lived by Sister McCoy. This award is given in an effort to keep Sister McCoyâ€™s spirit alive at Sheridan Road. Sarah Blazek Award st Sarah Blazek was a part of the Sacred Heart family at Sheridan Road for 30 years. She taught Hardey 1 graders to read and write as well as to love learning. Mrs. Blazek, herself a published author, instilled in her students both a love of reading and writing and the understanding of what it means to be a Hardey gentleman. She will be remembered for her st humor and charm. This award goes to the Hardey 1 grader who most demonstrates a love of reading and writing and who behaves like a true Hardey gentleman.
GRADUATION AWARDS The following awards are voted on by the faculty and awarded to graduating students on Prize Day.
Academy of the Sacred Heart for Girls The Faith and Hope Award In recognition of the values of Goal I, the Faith and Hope Award is given to the student who demonstrates by her choices that her life is based on a personal and active faith in God as exemplified by Mr. Daniel Flaherty, former Head of the Middle School. The Scholastic Achievement Award In recognition of the values of Goal II, a deep respect for intellectual values, the Scholastic Achievement Award is given to the student who demonstrates a serious attitude toward her studies and a love of learning, in the spirit of Sr. Margaret Mary Munch, a beloved former Academy teacher and Religious of the Sacred Heart. The Social Awareness Award In recognition of the values of Goal III, a social awareness that compels to action, the Social Awareness Award is given to the student who actively models a concern for others both at school and in the wider community.
The Community Life Award In recognition of the values of Goal IV, the building of community as a Christian value, the Community Life Award is given to the student who enthusiastically fosters a sense of school spirit and is committed to the building of community. The Personal Growth Award In recognition of the values of Goal V, personal growth in an atmosphere of wise freedom, the Personal Growth Award is given to the student who exhibits maturity and a sense of balance by assuming personal responsibility for her own improvement, growth, and development, as exemplified by our previous middle school head, Christine Elliott. The Duchesne Award The Duchesne Award is named for Saint Rose Philippine Duchesne, a Religious of the Sacred Heart who had the courage and faith to come to the new world. This award is given to the student who best exemplifies this same spirit by having successfully faced challenges with courage and faith. The Stuart Award The Stuart Award is named for Sr. Janet Erskine Stuart, a Religious of the Sacred Heart whose insight, wisdom, and vision shaped the plan of studies for all Sacred Heart schools. This award is given to the student who has maintained continuous academic excellence in her work during her years at the Academy of the Sacred Heart. The Barat Award The Barat Award is named for Saint Madeleine Sophie Barat, the foundress of the Society of the Sacred Heart. This award is given to the student who has developed the character which typifies an Academy graduate, living out the goals of a Sacred Heart education.
Hardey Preparatory for Boys The Faith and Hope Award In recognition of the values of Goal I, the Faith and Hope Award is given to the student who demonstrates by his choices that his life is based on a personal and active faith in God, as exemplified by Mr. Daniel Flaherty, former Head of the Middle School. The Scholastic Achievement Award In recognition of the values of Goal II, a deep respect for intellectual values, the Scholastic Achievement Award is given to the student who has maintained continuous academic excellence during his years at Hardey Preparatory School for Boys, in the spirit of Sr. Mary McMahon, former principal of Hardey. The Social Awareness Award In recognition of the values of Goal III, a social awareness that compels to action, the Social Awareness Award is given to the student who has shown a deep sense of social awareness and responsibility, in the spirit of Mrs. Nancy Quinn Jaskowiak, a teacher at Hardey and the Academy, who challenged her students to act with justice and compassion. The Community Life Award In recognition of the values of Goal IV, the building of community as a Christian value, the Community Life Award is given to the student who has demonstrated the strong sense of community, flexibility, and team spirit exemplified in the life of Mrs. Sherry Tassos, a parent and beloved substitute teacher who shared her genuine spirit with Hardey Prep and its students. The Personal Growth Award In recognition of the values of Goal V, personal growth in an atmosphere of wise freedom, the Personal Growth Award is given to the student who exhibits maturity and a sense of balance by assuming personal responsibility for his own improvement, growth, and development as exemplified by our previous middle school head, Christine Elliott.
The Courage and Compassion Award The Courage and Compassion Award Is given to the student who has demonstrated the loyalty, integrity, gentlemanly behavior, and courage of conviction exemplified in the life of Mr. Peter A. Tomei, a parent who gave his time and energy to support Sacred Heart Schools. The Fulton Leadership Award The Fulton Leadership Award is named for Sr. Ruth Fulton, a Religious of the Sacred Heart who was Principal of Hardey for 14 years and contributed greatly to the growth of Hardey Prep. This award is given to the student who models, encourages, and embraces the Hardey spirit through dedication and service to the school. The Hardey Award The Hardey Award Is named for Sr. Mary Aloysia Hardey, the namesake of Hardey Prep and one of the first American Religious of the Sacred Heart, who founded over forty schools. This award is given to the student who has developed the character which typifies a Hardey graduate, living out the goals of a Sacred Heart education.
Additional Awards The Athletic Courage and Sportsmanship Award Is given to the student who embodies Martin Luther King, Jr.’s notion of courage when he wrote, “the ultimate measure of a man or woman is not where he/she stands in moments of comfort and convenience, but where he/she stands at times of challenge and controversy.” This award is given to the student who has modeled courage, commitment, and determination in the development of his/her gifts and limitations; respect for the sport/s; and respect for others, including classmates, teammates, coaches, and officials and especially opponents. The Athletic Leadership Award Is given to the student who embodies the idea that leaders do not command excellence, they build excellence. Excellence is “being all you can be” within the bounds of doing what is right for your team. The Larry Shelton Award The Preaching Tolerance and Providing Service Award is given to the student who demonstrates an example of acceptance and service, helping to make the world a better place for all.
Board of Trustees, 2011-2012 Mrs. Elizabeth Connelly, Chairman Mary Bernstein, RSCJ ASH’64 Mr. James F. Brady Sally Brennan, RSCJ Mrs. K.K. Neilsen Cleland Justin Daffron, SJ Mr. Peter D’Arrigo Mr. Greg Dingens Mrs. Helene Donahue Mrs. Ellen Engel Mr. Eric Gorman Carol Haggarty, RSCJ ASH’59 Mrs. Virginia Hiteshew
Mr. Michael Husman, Hardey ‘89 Mr. Jeffrey Jozwiak Ms. Judith Keller Mr. Michael H. Kennedy Mr. Carson Kyhl Mr. Michael Mooney, Jr. Mrs. Cynthia Patti, President, Parents of the Heart Mr. David Reahl, Sr. Mrs. Lisa Scully ASH’83 Mrs. Maureen Sippel Ms. Kimberly Taylor-Smith Mr. John J. Waller Mr. Nat Wilburn, Head of Schools
Volunteer Leadership, 2011-2012 Annual Fund Chairpersons Aylice Toohey and Eric Gorman Julie and Jeff Hesse
International Night Chairpersons Gonzalo and Marie Rodriguez Sarbagya and Junoo Tuladhar Jesus and Doris Andrade
Bus Co-op Coordinator Michele Krage
Parents of the Heart President Cynthia Patti
Carpool Coordinator Melissa Weitzel
Parent Athletic Advisory Council Chairperson Christy Kyhl
L’Esprit Chairpersons Andrea Garber Mary Beth Hopp Colleen Mygatt
Room Parent Coordinator Donna Whitaker Diversity Council Brenda Asare Karen Crotteau
Community Service Volunteer Coordinator Anne Marie Cook
Athletic Philosophy of Sacred Heart Schools on Sheridan Road The Academy of the Sacred Heart Hardey Preparatory “Sacred Heart Athletics: Winning within the Five Goals” Sacred Heart Schools are dedicated to educating girls and boys mentally, physically, and spiritually. Our athletic program is an integral part of the educational program of the school. Sacred Heart Schools view the athletic activities on the playing fields and courts as an extension of the classroom. In our classrooms, hallways and fields of play, we strive to educate our children in a manner that expresses the Goals and Criteria of the Sacred Heart tradition. Sacred Heart Schools believe that athletics is an invaluable tool in the development of young girls and boys. In every athletic contest, certain values and ideals are being taught, directly and indirectly. Athletics should offer a chance for the students to enjoy both the excitement of sports and the relaxation that it brings to the body and the mind. Athletics present the opportunity for success, and for cooperation and communication with fellow athletes. This is important, not only in athletics, but as an integral part of the students’ day-to-day existence. Athletics offers a chance for the students to assume and develop roles of leadership, especially in the area of team sports. This leadership is not limited to the fields and courts, but becomes a valuable asset to the students’ personal development. Mission Statement Sacred Heart Athletics aspire to provide its students with the opportunity to experience a high quality athletic experience within the Sacred Heart community. Participants will be provided the opportunity to learn the fundamentals of each sport and be given a platform to develop strong, healthy, disciplined minds and bodies. The goal attainment for each student will be to develop a true sense of sportsmanship and fair play along with acquiring team spirit and team camaraderie. It is Sacred Heart Schools Athletics’ goal to measure a high quality experience as one in which every student: Is provided the opportunity to have fun playing and learning the game(s) of choice Is instilled with a knowledge of the sport’s rules, regulations and skills necessary to actively participate and to improve over time Feels like an important part of the team regardless of performance Participates in an environment where he or she can have an opportunity to honor and apply the Goals and Criteria of a Sacred Heart education Participates in an environment where coaches and parents are supportive and serve as positive role models Learns “life lessons” that have value beyond the game Is encouraged to develop and foster a positive self-image through team and individual accomplishments of the above objectives The Culture of Sacred Heart Athletics As an extension of the students’ education, Sacred Heart Athletics are not intended to serve as a training ground for developing elite athletes. In today’s society, students seeking that level of training and intensity have multiple outlets and opportunities to expand their specialization. Instead, Sacred Heart Athletics are an opportunity for our students to experience the joys of participating in sports within their school community. Winning is important and will be emphasized at the appropriate age levels. More important than winning, however, is using the sports experience to help our students learn “life lessons” and develop positive character traits that will help them be successful in their lives. Sacred Heart Athletics will never be about “winning at all costs.” Instead, our athletic programs are structured to foster the Goals and Criteria of a Sacred Heart education. At younger age groups, this means that the development of the individual student will be more important than winning. This philosophy will be reflected in our policies on team composition and playing time. As our students mature and develop, our team composition, playing time and other policies will reflect a greater emphasis on winning, but we will never lose sight of the Sacred Heart values. 70
All of us as faculty, coaches, parents and fans have high expectations for our students. Similarly, our students have high expectations for all of us. It is incumbent on all of us as faculty, coaches, parents and fans to work to uphold the Sacred Heart philosophies and the positive culture associated with our school and athletic program. Inter-scholastic Sports Program In addition to regularly scheduled inter-scholastic games, there may be additional clinics and/or tournaments offered. Parents are responsible for transporting their child to and from scheduled games and practices. Fall Season Academy Volleyball th 5 and 6 – NCA League th th 7 and 8 – Queen of Angels League Practice: after school/weekdays Games: weekday evenings and some weekends th
Hardey Soccer th th th 6 , 7 , and 8 grade boys Independent Practice: after school/weekdays Games: weekday evenings Cross Country rd th 3 through 8 grade boys and girls Independent Practice: after school/weekdays Meets: weekdays and weekends Winter Season Basketball Hardey th th th 4 , 5 , and 6 – Big Ten Catholic League Practices: after school/weekdays Games: Saturdays th
7 and 8 grade – NCPL (Northside Catholic Parish League) Practice: after school/weekdays Games: weekday evenings/weekends Academy th th th 4 , 5 , and 6 – Big Ten Catholic League Practices: after school/weekdays Games: Saturdays th
7 and 8 grade – NCPL (Northside Catholic Parish League) Practice: after school/weekdays Games: weekday evenings/weekends
Spring Season Softball th th th th 5 , 6 , 7 and 8 grade girls Windy City Grade School Softball League Practice: after school/weekdays 2 day per week Games: after school/weekdays, any possible day of the week *(December, 2010, May, 2011) Baseball th th 5 and 6 grade boys (junior varsity) th th 7 and 8 grade boys (varsity) Windy City Grade School Baseball League Practice: after school/weekdays 2 days per week Games: after school/weekdays, any possible day of the week *(May 2011) Track th th 4 through 8 grade boys and girls Independent/CYO Practices: after school/weekdays; 2 days per week Meets: weekends *(May 2011) Academy Soccer th th th 6 , 7 and 8 grade girls Independent Practice: after school/weekdays, 2 days per week Games: after school/weekday *(May 2011 Hardey Volleyball th th th 6 , 7 and 8 grade boys Queen of Angels League Practice: after school/weekdays, 2 days per week Games: evenings/any possible weekday *(May, 2011)
General Policy 1.
All students interested will be afforded the opportunity to participate in athletics.
Each athlete must have a registration form with a signed permission and insurance waiver prior to the first practice session. All registrations must be received by the Athletic Director by the designated deadline. General deadlines are as follows: Fall Sports – first week of June of previous academic year; Winter Sports ��� third week of September of current academic year; Spring Sports – last week of January of current academic year.
Athletes are allowed to register for one team and one individual sport (cross country, track) per sports season. *(2010-2011)
All school medical forms must be completed prior to participation in an athletic event.
In the event an athlete is injured during a game or practice, the coach will inform the player’s parent or guardian and, if necessary, will seek appropriate medical treatment. 72
A student must be in good academic standing ( in Student Handbook) as defined by the policies laid out by the administration, faculty, and Athletic Director in order to participate in Sacred Heart Athletic programs. Any student found not in good academic standing may be suspended or removed from the team at the discretion of the Head of School, Division Head and Athletic Director. *(2010-2011)
Attendance at school is a prerequisite to attending practice or playing in that day’s game.
Any player involved in an action that violates the school’s discipline code may be suspended from practices and games. Furthermore, all practices and games are an extension of the school day; therefore, all school rules apply.
Reasonable efforts will be made to maintain a 1:5 coach to player ratio to provide the best possible learning environment.
10. Reasonable efforts will be made to create additional teams at each grade level to ensure the best possible experience for all student athletes. 11. Depending upon the particular needs of a team, a player may be asked to “play up” to a higher grade at the discretion and with the consent of the coaches, the player’s parents, the Athletic Director and the administration. 12. Teams will be divided equally in regard to ability in the sixth grade and below. Seventh and eighth grade teams will be divided by ability. For sports that are divided by Junior Varsity and Varsity, we will use the following guidelines to divide teams: the th th Varsity team will consist of all 8 graders interested in participating. If there are not enough 8 graders to fill out a th roster, 7 graders interested in competing on the varsity level will be given a tryout and the coach will select the th number of player he/she needs to fill out the roster. The Junior Varsity will consist of all 6 graders interested in th th participating and 7 graders not participating on the varsity. In the event there are not enough 7 graders to fill th out the varsity roster, 6 graders may be asked to tryout. *(2010-2011)
13. Parents may volunteer to be an assistant coach for any school-sponsored team except one on which his/her child is a member. If a parent wishes to be a head coach, that parent may do so with the permission of the school Athletic Director and Head of School for any team except one on which his/her child is a member. *(2010-2011) 14. Team parents are required for all athletic teams. 15. Uniforms will be issued by the school to all participants at no cost. Each athlete is responsible for his/her uniform and is expected to clean and return it to the Athletic Director at the end of the season. A replacement fee will be assessed for unreturned uniforms. *(2010-2011)
16. Players are expected to come to practices ready to concentrate and follow directions from the coaches. Learning self-discipline and focusing one’s concentration are two of the most important skills coaches can teach. 17. The amount of playing time for all sports will vary depending on the grade level of the team. Varsity teams will be governed by eighth grade rules. *(2010-2011) Fourth, Fifth and Sixth grade teams: The coach will do his/her best to ensure that everyone plays an equal amount of time. Equal time will also take into consideration attendance, attitude and participation at practices. Attendance at practices will correlate directly with playing time. *
Seventh grade teams: The coach will do his/her best to ensure that everyone plays meaningful time. The amount of time will be determined by the size of the team and the player’s attendance, attitude and participation at practices. The seventh grade teams will practice and play to win, but not to the point where a player does not play due to lack of skill. * Eighth grade teams: The eighth grade teams will play and practice to win. Discipline, hard work, concentration, and teamwork will be stressed throughout the year. * *No one should be excluded from play because of ability. One can be excluded for disciplinary reasons. 18. A dispute resolution process for all concerns can be found in Appendix A of the Athletic Handbook. 19. Personal Training* Policy for Coaches: During the season, SHS coaches may not accept pay to train SHS student athletes individually or in small groups they are currently coaching. Off season, SHS coaches may accept pay to train SHS student athletes outside of any SHS programs. *Personal Training is defined as any training for pay outside official Sacred Heart Schools sports programs. 20. Club/Travel Team Policy for Coaches*: A SHS coach or prospective coach must identify in writing or via letter or email all SHS students the said coach is coaching for pay outside of SHS prior to and during the season. As part of his or her responsibilities as a SHS coach, it is expected that a coach will comply with the applicable SHS rules and regulations on playing time, etc. and not unreasonably favor or benefit a player or group of players as a result of any relationship with a player outside of the SHS program. A coach may not require that a student participate in a non-SHS program. This policy is to avert any and all possible conflicts of interest that may arise. *Club/Travel Teams are defined as any coaching for pay outside official Sacred Heart Schools sports programs. 21. Team banners will be created by sport. Individual teams will be recognized by name, place and calendar year the season is completed. All athletic teams that fit the following criteria will be recognized on banners: · Teams must contain but are not limited to Middle School student athletes, and st · Either teams must place 1 in their respective leagues’ regular season standings, or st nd · Teams must place 1 or 2 in their respective leagues’ end of the year tournament. st nd · The exception to the rule is Cross Country: 1 and 2 place finishes for Varsity meets only will be recognized. 22. Certificates highlighting each sport a student participated in during the school year will be given to each child at the Sports Banquet. *(2010-2011) Participation is defined as follows: attendance at 90% of all practices and games. Exceptions may be made at the discretion of the coach and Athletic Director. The following specialty awards will be given: th th • Most Valuable Player (MVP) will be awarded for 7 , 8 , and Varsity level teams. th th • Most Improved Player (MIP) will be awarded for 7 , 8 , and Varsity level teams. th th • Hustle Award will be awarded for 7 , 8 , and Varsity level teams. • Sportsmanship Awards will be awarded to the Academy and Hardey eighth grade students who demonstrate exceptional sportsmanship on and off the field of play. • Leadership Awards will be awarded to the Academy and Hardey eighth grade students who demonstrate positive leadership skills throughout the year both on and off the field of play. 74
Non-competitive Teams These teams are comprised only of Sacred Heart students, and all practices and games will be held in-house versus each other. The main purpose is to allow our students the opportunity to learn and fine-tune their athletic skills in a non-competitive environment that does not stress winning and losing, but rather learning a skill all while having fun.
Biddy Program Session I: rd Kindergarten through 3 Grade September, October, November of current school year Sunday afternoons Sport: Basketball Session II: rd Kindergarten through 3 Grade Dates: TBD – Winter Semester Sunday afternoons Sport(s): TBD
Parental and family support is invaluable and necessary for the success of our Athletic Program. We would like to offer the following guidelines—in consideration of all who participate—but specifically for the well-being of our student athletes. Guidelines for Parents and Fans 1. Be supportive of the athletic program. 2. Be supportive of the players and their commitment to being on time and attending all practices and games. 3. Allow the player his/her own sports experience by refraining from negative comments about the team, the coach, the referees or the program. 4. Do not “coach” any player before, during, or after the game. Be supportive; do not undermine the relationship between the coach and the players; always reinforce the positive. 5. For suggestions and/or positive criticisms, please contact the Athletic Director only. 6. All parents, coaches and athletes are required to read and sign a Code of Conduct found in the Athletic Summary Handbook available at the beginning of the each season and found in Appendix B, C and D.
Coaching Recruitment Process Philosophy: · To offer our community network an opportunity to recommend the best coaches available. · Give interested parents a chance to recommend coaches and assist in coaching, especially in the primary/lower schools. Parent Network: a. Parents of each grade and school (Academy and Hardey) are encouraged to identify coaching candidates. b. Candidates can be submitted for each sport we offer. i. All sports program positions will be posted on the web site. c. Candidates will be asked to submit a resume. If selected for an interview and are selected for a coaching position, they will be asked to complete an application stating background and interest as well as background checks, fingerprinting and Virtus Training with the Archdiocese. 75
Candidates should submit their resume to the Athletic Director as follows: i. Fall sports: June 1 ii. Winter sports: October 1 iii. Spring sports: January 1
Parents cannot be head coaches or assistant coaches of their children’s teams. i. Parents are strongly encouraged to volunteer as team parents. *(2010-2011)
Decision Process: a. The Athletic Director will review the applicants. b. If no candidates are submitted, the Athletic Director shall fill the spots, with priority given to current faculty members. c. Reasonable efforts will be made to designate all coaches no later than one month prior to the season. Coach Responsibilities: a. Each coach shall be required to comply with all rules and regulations set forth by Sacred Heart Schools including but not limited to Virtus Training, finger printing and background checks b. Each coach shall attend a preseason training seminar designed and run by the Athletic Director to: i. Establish program goals and, ii. Establish practice requirements and schedules. c. Head and Assistant coaches will receive a season stipend based on sport and level of team. d. The Athletic Director may immediately suspend or terminate a Head Coach and/or an Assistant Coach during the school year for good cause, which shall include, but is not limited to: immoral or unprofessional conduct; dishonesty; failure to provide a suitable role model for student athletes; neglect of duty; chronic tardiness and unexcused absences; excessive personal phone use; unfitness for service; physical or mental incapacity; falsification of information on background check form; conviction of a crime involving immoral or unprofessional conduct; any conduct tending to reflect discredit upon the Schools or to impair the employee’s usefulness or effectiveness as an employee of the Schools. Parent Athletic Advisory Committee Purpose: An advisory group comprised of current parents or guardians who seek to advise the Athletic Director on policy development, program improvement, and management of the Sacred Heart Schools Athletic program. Organization a.
Members: i. Committee will nominate members representing a diversity of students’ age, gender, and team participation for review and selection by the Academic Team and Athletic Director. Term: 3 years i. Rotation: Each year, 3 members will step down and 3 new members are added. Specific Roles: i. Chair of the Committee will be recommended by the Athletic Director and approved by the Head of Schools. This person will also serve as the PAAC liaison to the Academic Mission Committee of the Board of Trustees. ii. Facilities and Equipment Liaison: i. Uniforms and equipment ii. Facilities optimization, including third party locations iii. Coaches Liaison: i. Recruitment ii. Training iii. Evaluation iv. Team Parents Liaison: i. Coordination and communication ii. Dispute resolution 76
v. Meetings and Events Liaison: i. Sports Award Ceremony (Banquet) ii. Special events (i.e., tournaments) vi. Community Liaison: i. Interaction with other organizations (e.g. Parents of the Heart) vii. Secretary: i. Records minutes and sends to Athletic Director for distribution. Meetings: meetings are held on the first Friday of every month during the school year at 7:30 am
Nomination Process a. New Members will be nominated by the PAAC in the April meeting, and will join the committee for the June meeting. b.
Athletic Director and Academic Team will choose new members based on the PAAC nominations.
*Indicates when policies and/or procedures were updated by Ron Schwartz, current Athletic Director
Appendix A DISPUTE RESOLUTION PROCESS It is SHS policy that any dispute between parents/students and coaches be resolved promptly, amicably and fairly. For Parents/ Students 1. If a parent or student believes the coach is not complying with the Code of Conduct, the parent or student should first attempt to resolve the issue by approaching the team parent, and permit the team parent to serve as an independent liaison. a. In no case should a dispute be discussed during a game, or in a public situation, in particular in front of students 2.
If the parent or student feels uncomfortable about discussing the matter with the team parent, the school recommends a verbal, informal discussion with the Athletic Director.
If there is not a satisfactory resolution, a parent or student may submit a formal complaint to the Athletic Director. This complaint should be in writing, and signed.
Upon receipt of a formal complaint, the Athletic Director will a. Confer with the coach for his or her perspective on the issue b. Notify the Head of Student Life c. Discuss the issue with the PAAC, who will attempt to explore the legitimacy, accuracy and severity of the complaint d. In consultation with the PAAC and Head of Student Life, determine whether the complaint shall be considered valid, and all parties will be notified. e. If the complaint is deemed valid, design and require a mitigating solution for the coach
For Coaches 1. If a coach believes a parent is not complying with the Code of Conduct, the coach should first attempt to resolve the issue by approaching the team parent, and permit the team parent to serve as an independent liaison. a. In no case should a dispute be discussed during a game, or in a public situation, in particular in front of students 2.
If the coach feels uncomfortable about discussing the matter with the team parent, the school recommends a verbal, informal discussion with the Athletic Director.
If there is not a satisfactory resolution, a coach may submit a formal complaint to the Athletic Director. This complaint should be in writing, and signed.
Upon receipt of a formal complaint, the Athletic Director will a. b. c. d.
Confer with the parent or student for his or her perspective on the issue Discuss the issue with the PAAC, who will attempt to explore the legitimacy, accuracy and severity of the complaint In consultation with the PAAC, determine whether the complaint shall be considered valid, and all parties will be notified. If the complaint is deemed valid, design and require a mitigating solution for the parent
Appendix B SHS ATHLETE’S CODE OF CONDUCT Please read, initial each item, sign at the end, and return to the Athletic Director before you participate in any SHS sport. 1.
I understand participation in the SHS Athletic Program is intended to foster sportsmanship, teamwork, responsibility, school spirit, and physical fitness. ____
Each athlete is a representative of SHS and his/her conduct must reflect the principles of the Five Goals, with the primary emphasis on good sportsmanship, which generally means having respect for teammates, coaches, officials, and opponents. The following actions are strictly prohibited, and the violation of these rules may result in the athlete being immediately removed from the game: • The use of profanity is strictly prohibited • Reacting negatively to referee’s calls in any way is prohibited • Taunting opponents in any way is prohibited In addition, SHS standards of good sportsmanship include: • Cheer for your team in a positive manner only • Do not cheer opponents’ mistakes • Dress neatly in uniform at all times (shirts tucked in, etc.) I understand how I am expected to conduct myself in athletic programs. ____
I understand that students are expected to: • Take instruction from coaches in a respectful manner • Treat teammates with respect at all times • Treat all equipment and gyms with respect and care I understand how I am expected to conduct myself in practice. ____
I understand that attendance at practice is mandatory for participation in games, except in the case of an excused absence. I understand that failure to attend practice on a regular basis will affect the amount of playing time I am given. ____
I understand that if I miss school, I may not attend practice or play in a game that day. ____
I understand that failure to comply with any of the above may result in suspension or dismissal from a team. ____ I agree to honor the SHS Athlete’s Code of Conduct in my words and actions.
Student’s Signature _____________________________________________________
Appendix C SHS PARENT’S CODE OF CONDUCT Please read, initial each item, sign at the end, and return to the Athletic Director before your child participates in any SHS sport. 1.
I understand that the top three reasons kids play sports are to have fun, make new friends and learn new skills. I will encourage my child to have fun and keep sport in its proper perspective. I understand that athletes do their best when they are emotionally healthy, so I will be positive and supportive. ______
I will set a good example of sportsmanship for my child by showing respect for coaches, players, opponents, opposing fans, and referees. I understand that officials, coaches, and players make mistakes. If the referee makes a “questionable” call, I will continue to respect the individual and be silent! ______
I understand my child is learning to deal with the fast-paced action of the game, responding to opponents, referees, teammates and coaches. I will not add confusion by yelling out instructions. During the game, I will limit my comments to encouraging my child and other players for both teams. ______
I will not make negative comments about the game, coaches, referees or teammates in my child’s presence. If I have any issue to discuss, I will bring it first to the Team Parent outside of the presence of any students, and then, if necessary, to the Athletic Director (see attached “Dispute Resolution Process”. ______
I agree to support SHS athletics by volunteering as needed and scheduling to run concessions stand, keep score, take admissions, etc. ______
I will be on time when dropping off my child for a practice or game, in order to provide adequate time for warm up, and will be on time picking up my child. ______
I will read and discuss the athlete’s code and coach’s code with my child. In particular, I will emphasize the SHS philosophy of sportsmanship and achievement through effort and attitude, not just individual achievements or team wins. _______ I agree to honor the SHS Parent Code of Conduct in my words and actions.
_______________________________________ ____________________________________________ Parent/Guardian Signature
_______________________________________ Print Child Name(s)
Appendix D SHS COACH’S CODE OF CONDUCT SHS expects the Coaches to comply with the following expectations. Each coach shall read, initial, sign and submit the following to the Athletic Director prior to the season: 1.
I will create a positive and fair environment for learning. ____ a. Use encouragement and positive instruction. b. Set high expectations for effort, discipline and teamwork c. Set team goals as individual and team improvement, not just winning. Acknowledge effort as well as success.
I will lead well-prepared, organized practices that begin and end on time. ____ a. Teach rules and strategy of the game b. Demonstrate and drill fundamental skills and tactics c. Incorporate conditioning into practice
I will comply with all playing time and competitiveness policies per the Athletic Handbook. ____
I will emphasize that all players are representatives of the school and are expected to comply with the Athlete’s Code of Conduct. ____
I will be a role model through embracing the SHS athletics philosophy. I will treat coaches, officials, team members, members of opposing teams, and fans with courtesy and respect at all times. ____
I will communicate and coordinate with the Team Parent regarding all scheduling, especially any changes. I understand that the Team Parent will also attempt to mediate any disputes, and I will be cooperative and constructive in resolving any disputes. ____
I agree to honor the SHS Coach’s Code of Conduct in my words and actions.
Coach’s Signature _____________________________________________________________________
Proposal for new fundraising initiative The Schools operate comprehensive and thoughtfully constructed fundraising and service programs. In order to maintain the integrity of these programs, as well as to be good stewards of the parent community’s time and resources, the Schools’ administration and the Advancement Committee of the Board of Trustees:
Discourages 3 party fundraising efforts, including requests for participation in promotions such as school credit cards, shopping and coupon days, pizza nights, website patronage, etc. Requests to deviate from the Schools’ policy must be reviewed and approved by the Advancement Committee.
Requests faculty, students and parents seek approval through their Division Head for all classroom fundraising initiatives benefitting outside organizations. The Division Head will consult with the Outreach Coordinator and the Director of Institutional Advancement.
All proposals will be reviewed by the Advancement Committee during one of five pre-scheduled yearly meetings. Requests must be approved 60 days before the beginning of the activity.
NAME ____________________________________________________________________________________ ADDRESS __________________________________________________________________________________ CITY, STATE, ZIP ____________________________________________________________________________ PREFERRED Telephone Number _______________________________________________________________ PREFERRED E-Mail Address __________________________________________________________________ Your relationship to SHS Current Parent Past Parent Faculty/Staff Friend
Alumna/us: Class of _____ Other _________________
Child(ren’s) Name/Grade (s) __________________________________________________________________ FUNDRAISING INITIATIVE (Briefly describe the proposed activity.)
Who is the beneficiary of monies raised? Sacred Heart Schools, unrestricted Sacred Heart Schools, designated for: __________________________________________________________________ What are the projected net earnings from the initiative? (Attach budget) $0 - $500 $500 - $999 $1,000 - $4,999 $5,000 - $9,999 $20,000+ $30,000+ Other________________
Who is the target audience? (Who will be asked to contribute?) Current Parents Past Parents Alumnae/I Students Faculty/Staff Friends General Public Other ______________________ What is the cost to participate /contribute per participant? $0 - FREE $1 - $10 $11 - $25 $25 – 50 $75 - 100 $101 - $250 Over $250 Over $500 Over $1,000 Other _______________________________ No cost, third party fundraiser When will the initiative take place?
If this is an event, what is the proposed date?___________________________________ If this is not an event, indicate the timeframe of the activity below. SEPTEMBER – OCTOBER NOVEMBER – DECEMBER JANUARY – FEBRUARY MARCH – APRIL MAY – JUNE
Gift Wrap; Annual Fund Phonathon Annual Fund, Wine Auction, Faculty/Staff Appreciation, Holiday Food/Gift Drives, L’Esprit (Raffle, Sponsorship, Auction solicitation) L’Esprit Annual Fund, Living the Mission Annual Fund, Living the Mission, Angel Brunch
Who will be responsible for this project? Parents of the Heart Alumni Association Another existing school organization __________________________________________________________________ A new volunteer group organized for this purpose _______________________________________________________ Faculty/staff/administration _________________________________________________________________________ OTHER __________________________________________________________________________________________
REVIEW PROCESS I would like to present my idea to the Advancement Committee. I do not need to present in person. Please inform me of the decision.
SIGNATURE _______________________________________________________________________________ DATE ____________________________________________________________________________________
Please attach budget, and feel free to include supporting materials and additional information