REACH-MI Executive Meeting Minutes for September 15 Finance Training

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Minutes for September 15, 2018 In Attendance: Rosania, Tita, Desmond (Second Session) Regrets: ______ Resource Persons: Mark, Sushil Rosania called to order. Prior session to go over OCDP and Financial Stipulations of EU/Oxfam included the presence of Lani Kramer and Atina Schutz. It should be fairly noted that these two individuals weren’t present when the following approval of signatories were granted by those who were in attendance for the second session of the meeting with the Oxfam Finance Officer being Sushil. For the sake of consistency with existing procedures bordered on pragmatism: The signatory for the accounts will be the Program Manager which is the CEO of REACHMI being the President under the existing chain of command stipulated legally in the Articles of Incorporation/By-Laws which was also stated in the RPV Grant Application where President acts in accordance to direction stipulated by the Board of Directors/Executives Treasurer Tita White will set up a REACH-MI Employer Identification Number (EIN) with the Marshall Islands Social Security Administration number for the separate account requirement at Bank Of Guam to be used exclusively for the Raising Pacific Voices Project for Oxfam. Once OCDP is approved, budget for first quarter will be directly wired to the REACHMI Bank of Guam Account. However, every expense requires Payment Voucher. Tita has already agreed to use existing voucher template she is used to in light of pragmatism. Sushil decided that this is fine so as long as it list the same information requirements as done in the Oxfam template. The necessary documentation for the Bank of Guam and Social Security process is a copy of REACH-MI’s corporate Charter and REACH-MI’s articles of Incorporation/Bylaws. The Debit Card will follow the rules of Finances stipulated in the Bylaws/Articles of Incorporation, particularly Article 7. A-B in relation to the existing chain of command stipulated in Article 4. A -B which stipulates the following: 7. FINANCES


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