2024 Dempsey Challenge Exhibitor Guide by Dempsey Center

Exhibitor Guide 2024 RALLY TOGETHER

Thank you!

Thank you for being a part of the 16th Annual Dempsey Challenge! Your participation in this year’s event has a direct impact on the support that cancer patients, survivors, care partners, families, and loved ones recieve. Whether you are a sponsor, a partner, or community organization, your support is crucial to the success of this year’s event.

In this guide, you will find all the information you need as an exhibitor at the Festival in the Park! From parking and road closures to all you need to know about loading in, to the full schedule of events on Saturday, September 21st.

Whether this is your 16th time at Dempsey Challenge, your first time, or any time in between, we are grateful to have you as part of our Dempsey Community. Because of you, people are able to access services such as oncology counseling, support groups, education, nutrition consultations, movement + fitness classes, massages, and so much more while on their cancer journey. And they get to do so all at no cost.

If you have any additional questions, please connect with your Dempsey Center point person, or the Load-In/Load-Out Volunteer Manager, Shelemiah at sibaiei@gmail.com.

Thank you,

Challenge Team

Center Staff + Board of Directors

LOAD IN/LOAD OUT

FRIDAY,

SEPTEMBER 20th

7:00a-2:00p

Upon arrival please allow yourself enough time to do the following:

Please park in the vendor parking lot first and flag down a staff member or volunteer if you need assistance transporting supplies to your tent. During Load-In and Load-Out hours, staff and volunteers with golf carts will be available to assist with supplies. A parking map and pass are included in this document

Arrive at the Festival area and check-in with one of the Festival Site Coordinators.

Please ensure we have the best mobile phone contact number for the staff at your booth during event weekend. Although overnight security will be provided in the Park September 20th - 21st, we suggest you do not leave items of value in the park overnight.

IMPORTANT:

Driving on the grass is not allowed in most cases.

The Beech St. Bridge (providing the only means for vehicle access to the park) has a 19 ton weight limit.

Customer Service Tent located in the park is open from 6 am-3:30pm Saturday. Please be considerate of pedestrians.

Load-in must take place on Friday, September 20th 7-2pm, unless other arrangements were made. Load out will be Saturday, September 21st.

Road closures in Lewiston begin at 7:00a on Saturday, September 21st.

PARKING

The festival Exhibitor Parking Pass is also included and must be displayed in your vehicle for access to the Site. Please place this sign on your dashboard so that it is visible for local officials to help direct you. Please park first and flag down staff or volunteers with golf carts if you need help with supplies.

EVENT DAY PARKING

Simard-Payne Park | 46 Beech St. Lewiston, Maine 04240

PARKING LOTS + HOURS

Low profile vehicles will use the parking garages. ADA & high profile vehicles will use the Beech St. lot.

The Parking Pass (pg 5) must be displayed in your vehicle for access.

Please place the pass on your dashboard so that it is visible for local officials to help direct you.

The Lincoln and Chestnut Street Garages are FREE on Friday beginning at 12pm, and all day/night on Saturday.

Lincoln Street Garage

Low profile vehicles FREE: Fri starting at 12pm & Sat GPS Coordinates: 44.096219, -70.220787

Beech Street Lot

High profile & ADA vehicles Fri & Sat:

For load in and load out unless other arrangements to park were made.

Chestnut Street Garage

Low profile vehicles

FREE: Sat GPS Coordinates: 44.092914, -70.21896

EXHIBITOR + VENDOR PARKING PASS

OTHER INFORMATION

SUGGESTED SUPPLIES

We suggest bringing with you the following supplies: paper weights, extension cords/surge protectors, scissors, duct tape, bungee cords, zip ties, water, sand bags (if you provide your own pop-up tent). It may become windy in the park, please plan accordingly.

STAKING IN THE GROUND will be allowed but to avoid irrigation lines, please check in with a festival coordinator first.

FOOD

Meals are not provided, but there will be food trucks with breakfast and lunch items for sale within the festival. Food trucks will be available. You can also order lunch from LHOP or Station Grill Restaurant.

NO SMOKING

Per City of Lewiston ordinance, smoking is prohibited in Simard-Payne Memorial Park. We ask that you do not smoke on the course or at any Dempsey Challengerelated functions.

YOUR SPECIFIC LOCATION

IF YOU ARE USING OUR TENT:

You will be directed to your space location upon arrival Unless you have told us otherwise, we have ordered one (1) 8-ft table and 2 chairs for you.

IF YOU ARE BRINGING YOUR OWN TENT:

Please inquire about your location before setting up. Unless you have told us otherwise, we have ordered one (1) 8-ft table and 2 chairs for you.

RECYCLING + COMPOSTING

Please join us in reducing our impact on the environment by composting food scraps and recycling other materials by placing waste in their designated bins. Our Green Team, presented in conjunction with our partner Casella, thank you in advance!

IF A TRASH CAN WAS GIVEN TO YOU:

Our Green Team, will be by to empty trash and replace the bags Empty boxes can be placed in behind your tent for collection by our Green Team.