2024 Dempsey Challenge Exhibitor Guide

Y L L RA R E H T E TOG 20 24

Exhibitor Guide

Thank you!

Thank you for being a part of the 16th Annual Dempsey Challenge!

Your participation in this year’s event has a direct impact on the support that cancer patients, survivors, care partners, families, and loved ones recieve. Whether you are a sponsor, a partner, or community organization, your support is crucial to the success of this year’s event.

In this guide, you will find all the information you need as an exhibitor at the Festival in the Park! From parking and road closures to all you need to know about loading in, to the full schedule of events on Saturday, September 21st.

Whether this is your 16th time at Dempsey Challenge, your first time, or any time in between, we are grateful to have you as part of our Dempsey Community. Because of you, people are able to access services such as oncology counseling, support groups, education, nutrition consultations, movement + fitness classes, massages, and so much more while on their cancer journey. And they get to do so all at no cost.

If you have any additional questions, please connect with your Dempsey Center point person, or the Load-In/Load-Out Volunteer Manager, Shelemiah at sibaiei@gmail.com.

Thank you,

Dempsey Challenge Team Dempsey Challenge Local Organizing Committees Dempsey Center Staff + Board of Directors

#DempseyChallenge #RallyTogether @DempseyCenter

@Dempsey_Center

@DempseyCenter

LOAD IN/LOAD OUT FRIDAY, SEPTEMBER 20th 7:00a-2:00p Upon arrival please allow yourself enough time to do the following: Please park in the vendor parking lot first and flag down a staff member or volunteer if you need assistance transporting supplies to your tent.

During Load-In and Load-Out hours, staff and volunteers with golf carts will be available to assist with supplies. A parking map and pass are included in this document.

Arrive at the Festival area and check-in with one of the Festival Site Coordinators.

Please ensure we have the best mobile phone contact number for the staff at your booth during event weekend.

Although overnight security will be provided in the Park September 20th - 21st, we suggest you do not leave items of value in the park overnight.

IMPORTANT: Driving on the grass is not allowed in most cases.

The Beech St. Bridge (providing the only means for vehicle access to the park) has a 19 ton weight limit.

Customer Service Tent located in the park is open from 6 am-3:30pm Saturday.

Please be considerate of pedestrians.

Load-in must take place on Friday, September 20th 7-2pm, unless other arrangements were made.

Load out will be Saturday, September 21st.

Road closures in Lewiston begin at 7:00a on Saturday, September 21st.

PARKING T he festival Exhibitor Parking Pass is also included and must be displayed in your vehicle for access to the Site.

Please place this sign on your dashboard so that it is visible for local officials to help direct you. Please park first and flag down staff or volunteers with golf carts if you need help with supplies.

WWW.DEMPSEYCHALLENGE.ORG | 03

EVENT DAY PARKING Simard-Payne Park | 46 Beech St. Lewiston, Maine 04240 PARKING LOTS + HOURS Low profile vehicles will use the parking garages. ADA & high profile vehicles will use the Beech St. lot.

The Parking Pass (pg 5) must be displayed in your vehicle for access.

Please place the pass on your dashboard so that it is visible for local officials to help direct you.

The Lincoln and Chestnut Street Garages are FREE on Friday beginning at 12pm, and all day/night on Saturday.

Lincoln Street Garage Low profile vehicles FREE: Fri starting at 12pm & Sat GPS Coordinates: 44.096219, -70.220787

Beech Street Lot High profile & ADA vehicles Fri & Sat: For load in and load out unless other arrangements to park were made.

Chestnut Street Garage Low profile vehicles FREE: Sat GPS Coordinates: 44.092914, -70.21896

EXHIBITOR + VENDOR PARKING PASS DRIVER PHONE #: (

)

-

VALID SEPTEMBER 21, 2024

MUST DISPLAY ON VEHICLE DASHBOARD FOR ACCESS

OTHER INFORMATION SUGGESTED SUPPLIES

YOUR SPECIFIC LOCATION

We suggest bringing with you the following supplies: paper weights, extension cords/surge protectors, scissors, duct tape, bungee cords, zip ties, water, sand bags (if you provide your own pop-up tent). It may become windy in the park, please plan accordingly.

IF YOU ARE USING OUR TENT: You will be directed to your space location upon arrival. Unless you have told us otherwise, we have ordered one (1) 8-ft table and 2 chairs for you.

STAKING IN THE GROUND will be allowed but to avoid irrigation lines, please check in with a festival coordinator first.

IF YOU ARE BRINGING YOUR OWN TENT: Please inquire about your location before setting up. Unless you have told us otherwise, we have ordered one (1) 8-ft table and 2 chairs for you.

RECYCLING + COMPOSTING FOOD Meals are not provided, but there will be food trucks with breakfast and lunch items for sale within the festival. Food trucks will be available. You can also order lunch from LHOP or Station Grill Restaurant.

Please join us in reducing our impact on the environment by composting food scraps and recycling other materials by placing waste in their designated bins.

Our Green Team, presented in conjunction with our partner Casella, thank you in advance!

NO SMOKING Per City of Lewiston ordinance, smoking is prohibited in Simard-Payne Memorial Park.

We ask that you do not smoke on the course or at any Dempsey Challengerelated functions.

IF A TRASH CAN WAS GIVEN TO YOU: Our Green Team, will be by to empty trash and replace the bags. Empty boxes can be placed in behind your tent for collection by our Green Team.

STREET CLOSURES Cross St., from Lincoln to Oxford - closed September 20th - 25th Oxford St., from Cross to Beech - closed September 20th - 25th Lincoln St., from Cross to Cedar - CLOSED 7:00a - 10:00a, Saturday, September 21st Lincoln St., northbound at South Ave. - diverted from 7:15a - 12:00p, Saturday, September 21st Chestnut St., between Lincoln and Oxford - reduced travel lane width Oxford St., between Chestnut and Cedar - reduced travel lane width

EVENT SCHEDULE

6:15a

Park Opens to Challengers | Simard-Payne Park

7:00a

Opening Remarks | Poland Spring Entertainment Stage

7:30a

7:45a

8:00a

65-MILE RIDE START

50-MILE RIDE START

35-MILE RIDE START

8:15a

8:30a

8:45a

DUATHLON START

25-MILE START

5K RUN START

9:05a

9:30a

5K WALK START

15-MILE RIDE START

+

9:30a WENDY'S WAY START

P l e a s e a r r i v e 1 5 m i n u t e s p r i o r t o y o u r e v e n t s t a r t t i m e f or s ta g i n g .

8:30a - 3:00p

Festival in the Park | Simard-Payne Park

11:00a

Kids’ Fun Run | Start Chute on Oxford Street

1:00p

Survivor Walk | Simard-Payne Park

1:15p

Fundraising Awards |

Poland Spring Brand 100% Natural Spring Water Entertainment Stage

E N LI H IS IN F

START

H2o

LINE

H2o

MERCHANDISE

INCENTIVES

SEATING

VOLUNTEER CHECK-IN

HOSPITALITY

INFO PHOTOWALL

STAGE BEVERAGE

COFFEE

MISSION

SPIN BIKE FOOD TRUCKS

LUMINARY KIDS ZONE

H2o

WATER

MEDICAL

MECHANIC

BAG & BIKE CHECK

TD BANK KIDS’ FUN RUN

HOPE & HEALING

TREES

TOILETS

LOGISTICAL MAP

Simard-Payne Park | 46 Beech St. Lewiston, Maine 04240

LOGISTICAL MAP ZONE #

1

2 3

4

5 6

THANK YOU TO ALL OF OUR SPONSORS + PARTNERS

AETNA ANTIGONI’S PIZZA BERNSTEIN SHUR BLOW BROS BURGESS TECHNOLOGY CABOT CREAMERY CHILD’S PLAY CHINET CHLOE WINE COLLECTION COFFEE HOUND CUPCAKE VINEYARDS DIRIGO FCU GOUDREAU’S & SONS GOLF CARTS HARVARD PILGRIM HEALTHCARE HEADLIGHT A/V HILTON GARDEN INN

HUB INTERNATIONAL ICE PIK VODKA LA TENT & AWNING L/A MUSIC PRODUCTIONS LEPAGE BAKERIES LONE PINE BREWING LUKE’S LOBSTER MARTIN’S POINT HEALTHCARE MAREBROOK FARM MASON’S BREWING MAILINGS UNLIMITED MAILHOT’S BEST SAUSAGE MAINE GRAINS NORTHEAST DELTA DENTAL PINELAND FARMS PERFORMANCE FOOD GROUP

PORTLAND PARTY BIKE PURITAN MEDICAL PRODUCTS PRESS SELTZER RICKER HILL ORCHARDS SACO & BIDDEFORD SAVINGS SIDE BY EACH BREWING SPECTRUM HEALTHCARE SUNBELT RENTALS TAP TRUCK TEE SHIRT BAR US CELLULAR VINTAGE MAINE CHIPS WD MATTHEWS WICKED WHOOPIES WYMAN’S