Application Booklet EB AIESEC UdeA 2016

Executive Board Application Booklet 2016

Dear EB Applicant, It is a pleasure and a honor to be running this election process, because AIESEC UdeA is now looking for brave leaders who wants to continue with this legacy, to continue with this idea that sometime ago many people thought it was impossible, it is time for us to continue building together this committee in order more people can dream with us. It is time to level up and I know we can do it, its been only 2 years since AIESEC UdeA was born and we already have achieved great things, but in order this can continue and our kids can see this legacy in the future, we need to ensure that AIESEC UdeA has strong bases, and in that way we can become into a “Strong and Lasting LC”.

If this idea of being who continues with this legacy makes you nervous or fast heart-beating, this experience is for you!! In this booklet you will find all the instructions in order you can have an excellent process, but never forget that we always have to make it the best way it

can be done, so enjoy your process and make sure you are giving not your extra mile but YOUR 1000%.

Accept the challenge of having the honor and privilege of representing AIESEC UdeA, I can ensure you: leveling UP is not going to be easy but it will be worthy.

Let’s dream together, let’s build together and let’s achieve together so we all level up!!!

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Table of content 1. To take into account . . .

2. EB Member Profile 3. AIESEC UdeA Structure 4. Election Timeline 5. Written Application a. Profile b. General Questionnaire c. Specific Questionnaire 6. EB Applicant Challenge

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To take into account . . . ◘ The process of application for EB 2016 in AIESEC UdeA is divided in 2 stages: 1) EB Member Application and 2) Interviews & General Assembly Confidence.

◘ Please submit you application in the following format: [ Eb-member-2015_Application_AIESECColombia_UdeA_Area_Complete Name.pdf ]

◘ Submit your application in this link: https://podio.com/webforms/13703338/924778

◘ DDL: Monday, October 12th, 11:59 PM Applications will NOT be received after the deadline hour!!!

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To take into account . . . ◘ There should not be secret agendas from any of the applicants. ◘ Incomplete applications will NOT be accepted, it means: - You must answer ALL the questions.

- The entire written application must be of max. 6 pages. ◘ The application package consists in: - Endorsement (From an aiesecer) - Written application - Psychological tests (Enneagram & Brigg Myers) - Enneagram: h#p://similarminds.com/test.html - Brigg Myers: h#p://www.ecoingenieros.com.ar/otros/Test%20de%20Myers%20Briggs.htm - Video of max. 3 minutes explaining your application and why you should be LCVP. - Video of 30 seconds, telling what you like the most from AIESEC and AIESEC UdeA.

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Intellectual & Psychological

EB Member profile

Many aspects of one’s personality can effect being part of a leadership team in AIESEC UdeA. Some of them are: constant learning, systematic thinking, creativity, adaptability to change, sense of responsibility, capacity of analysis, patience, listening, and supportiveness but also you have to keep in mind that the most important thing is to understand why as a leader of this amazing organization in AIESEC in Colombia you are doing what you are doing. Great leaders inspire action and lead consciously.

Society Knowledge A broad knowledge of world and organizational systems, current trends and issues facing society and cultural issues are important to lead a Local Committee. Practical understanding of new management theories (e.g. learning organization, self- organizing systems) is also important in managing the diverse environments in which AIESEC operates. In addition, each position requires skills and knowledge in the areas of financial management and budgeting, project management, human resources management, and good understanding of English.

AIESEC Understanding A broad understanding of the association is required in order to execute an LCEB position properly. An understanding of our vision, values, identity, current direction, country development, and systems is certainly something we will look for in all candidates.

Overall, there is no perfect candidate profile; however, good candidates will possess strong competencies in the areas of social behavior, motivation, task orientation, and people management skills. The key component is balance - within the individuals and within the team of individuals.

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AIESEC UdeA Structure Operations Team

iGCDP

oGCDP External

TM & Comm

Standards & Satisfaction

MKT

Finance, Legality & Auditory

oGCDP Host

oGIP Strategic Team

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EB Election timeline ◘ EB Member App Launch: October 1st ◘ EB Applicant Challenge: October 1st to October 12th, 11:59 PM. ◘ EB Member Apps submission DDL: Monday, October 12th. ◘ EB Member App Interviews: October 13th, 14th & 15th. ◘ Confidence Assembly 1st Round: Friday, October 16th. ◘ Second Round APP Launch: Saturday, October 17th.

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Written Application

Profile ◘ Information ◘ Name ◘ e-Mail

◘ Phone

◘ References

◘ Skype

◘ Option 1, 2 & 3

◘ ABOUT YOU: Introduce yourself (Do not write more than 250 words) and include 1 photo of yourself.

◘ AIESEC Experience: 1. Positions (3) held in AIESEC (Please include responsibilities, learning points and quantifiable achievements).

2. Please describe one of your greatest successes and one of your biggest failures in AIESEC. What did you learn out of them?

◘ Personal Experience: 1. Why have you decided to run for LCVP of AIESEC in UdeA? 2. What are your personal long-term goals? How do you see your potential LCVP position contributing to them?

3. How should AIESEC contribute to the peace process in Colombia?

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General Questionnaire

Written Application

1. Please list your 3 main strengths and 3 main weaknesses and answer the following questions for each.

• Personal strengths: How this will make you a better LCVP? • Personal Weaknesses: What are you doing to overcome these weaknesses?

2. According to OD Model, which organizational changes will your EB need to focus during your term. Do you think AIESEC UdeA must pass to the next stage? Why? 3. What are the main bottlenecks in the Front Office in AIESEC UdeA and how is the back Office connected with it. Please propose specific strategies for each of the bottleneck, please include: - Timeline (Gantt chart).

- Areas Involved (responsible for the strategy).

4. What #LestIgniteOurFire means to you? Which strategies will you implement in order to boost this Organizational Culture?

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Specific Questionnaire iGCDP 1.

Written Application

Please make a SWOT Analysis of iGCDP in your LC. Keep in mind the following processes: raising, matching, preparation, realization and re-raising.

2. Make an analysis of our matches in 2014 and the number of countries we matched in Colombia and in your local entity. How are you going to improve the position of your Local Entity inside and outside LATAM? Describe the monthly work of a person/team in charge of matching. The main activities of that month and how they are going to guarantee those activities. (For example, what is going to be your promotion plan or the weekly minimums to guarantee that you are going to match those forms, etc.)

3. Design a Sales Development Program adapted to your local reality in which you specify when, how and who will deliver each block or module. Include also a rewards and recognitions plan for the membership according to a system you propose to track both; the members' performance and development. * Every plan should have strategies, timeline, goal and responsible.

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Written Application

Specific QuestionnaireoGCDP Host 1.

Do a SWOT Analysis of OGCDP in your LC. What needs to happen in your entity in order to deliver more than 100X oGCDP high impact experiences, all from students that belongs to the University of antioquia, in one year?

2. What are the three main challenges in growing OGCDP that you can see in your LC right now? Please list 3 main initiatives that you as VP would like to work on to overcome those challenges.

3. Imagine that you have goal to deliver +200 oGCDPs during your VP term for this peak.

How would your work each target? Your only limitation would be your imagination.

4. Define how you will guarantee the delivery of experiences of OGCDP for 2015 based on the following aspects: - Area structure - Diversification strategy for the supply of the program - Volume Management

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Written Application

Specific Questionnaire oGCDP External 1.

Do a SWOT Analysis of OGCDP in your LC. What needs to happen in your entity in order to deliver more than 100X oGCDP high impact experiences, all from students that belongs to the Universities of our segmentation excepting the ones from the university of antioquia, in one year?

2. What are the three main challenges in growing OGCDP that you can see in your LC right now? Please list 3 main initiatives that you as VP would like to work on to overcome those challenges.

3. Imagine that you have goal to deliver +200 oGCDPs during your VP term for this peak.

How would your work each target? Your only limitation would be your imagination.

4. Define how you will guarantee the delivery of experiences of OGCDP for 2015 based on the following aspects: - Area structure - Diversification strategy for the supply of the program - Volume Management * Every plan should have strategies, timeline, goal and responsible.

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Specific Questionnaire oGIP 1.

Written Application

With a SWOT Analysis demonstrate what do you think is stopping oGIP to grow? Based on that, create strategies on how can you make your LC grow 100% in OGIP in 2016.

2. How can you work with OGIP synergies (MKT and TM) to guarantee this growth of 100%? Considering the Experience Flow for OGX, what is the role of MKT in Attraction and what is the role of OGIP in Consideration and Value Delivery?

3. Make a segmentation of your market of Universities and make a proposition of which programs (Professional Global and/or Global Startupers) and which sub products (Business, Marketing, Teaching, or IT) would you focus. Based on that, create a structure and a timeline for OGIP in your LC. 4. Which will be your goal of RE, define how will you guarantee the delivery of those experiences of oGIP for 2015 based on the following aspects : - Area structure.

- Diversification strategy for the supply of the program.

- Volume management. * Every plan should have strategies, timeline, goal and responsible.

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Written Application

Specific Questionnaire TM & Internal Comm 1.

Make a SWOT of the TM area actual state. Taking into account the TM growth model, which will be your 3 focuses, and 3 strategies for each of them that will take TM to their level.

2. How you will ensure that in every actions of TM as functional area, leadership will be in the centered? Which will be your main synergies?

3. How you are going to ensure that your productivity will be 2:1?

4. Propose 3 strategies of how you will ensure an effective communication in AIESEC UdeA.

* Every plan should have strategies, timeline, goal and responsible.

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Specific Questionnaire FLA 1.

Written Application

Which Strategy will you propose to ensure a legal and financial culture in the local Committee?

2. What would be the main investments that Finance should focus in order to increase operations, maintain the membership empowering and develop the leadership potential in your LC? 3. The Financial basic objective of a business is to reduce costs and increase profits, AIESEC Is considered as a Global Youth Movement, what do you think should be the basic financial goal in AIESEC and how this is reflected in the impact of what this movement cause?

4. Please show a time-line (each month) showing your entity’s: - Administrative model (e.g. TMP/TLP recruitment, OGCDP RA, NatCo, etc) - Legal necessities.

- Financial obligations regarding the national compendium. * Every plan should have strategies, timeline, goal and responsible.

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Written Application

Specific Questionnaire Marketing 1.

Elaborate a SWOT Analysis of Marketing situation (The brand positioning, promotion activities, Used strategies, etc) in AIESEC UdeA. What will be the extra mile you are going to bring as LCVP?

2. Draft a timeline of main recruitment/promotion peaks in a year. Based on that, build the ideal structure of your team and list 3 key strategies to guarantee all the support happening according to the demand.

3. Today, at a local level, the conversion rate from Open to Match in OGX* is lower than 10%, what would you do in your LC to guarantee a 50% conversion rate? Make a 6month plan for oGCDP & oGIP. 4. How would you get 2.000 opens for TXP in 2 months? Make a 2 month plan, anytime of the year. * Every plan should have strategies, timeline, goal and responsible.

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Specific Questionnaire S&S

Written Application

1. Analyze the evolution of the delivery processes during the realization peak. What should be the next steps? How are you going to guarantee the financial sustainability of the area?

2. Suppose a summer peak of 80 iGCDP and 2 iGIP trainees. Establish the delivery process, keep in mind global families product, project or exchange timeline, responsibles and legal/audit process.

3. It’s May 1st and your LC already matched 100 GCDP trainees for 1st of June realization, but you don’t have any house yet for them to live for 6 weeks. What would you do in order to get those houses for the realization date? Make the month plan.

4. How will you ensure the execution of the program EP Managers and Buddies at the same time, if there are 40 trainees and 90 oGCDP Eps? Make a plan.

* Every plan should have strategies, timeline, goal and responsible.

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EB APPLICANT CHALLENGE You may have listen this: “You are applying to be part of an executive board” and indeed you are! That’s the essence of the why of this Challenge. An EB Member has to understand each program of the organization and has to work not only for their individual goals but for the LC Goals.

The main focus of AIESEC UdeA are the GCDP areas, an eb member must know the value proposition, how to sell and the impact of those programs, in that order of ideas this challenge has been made not only for boosting our operations for the Q0 of the eb 2016 but for your personal preparation.

In addition, is time to strengthen our organizational culture, that’s why is not aside in this challenge.

You must report your accomplishments in this tracker: http://bit.ly/TrackChallengeEBApplicant And in here: http://bit.ly/ReporteTrack

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EB APPLICANT CHALLENGE The challenge consists in: 1. Orientación a la tarea (3 ptos)

Operaciones - iGCDP Venta Cerrada (10 ptos)

2. Flexibilidad (4 ptos)

- oGCDP Aplicantes (3 ptos)

3. Colectivismo (5 ptos)

- oGCDP IP (8 ptos)

Cultura Organizacional

1.

Foto con gente de diferente área (> de 3 personas)

2.

Crear una estrategia con un equipo de 2 o 3 personas, que este enfocada a mejorar las operaciones o la cultura organizacional.

Lista de detalles que mejoren la XP de @.

3.

Estrategia para demostrar que @UdeA se divierte con la participación.

Proyecto iGCDP - We Speak

Remember you have few days in order to accomplish this!!!!

Be sure have all the necessary information for a proper sale in order to get effective and fast results. Your work is to have effective sales and help with the follow up and process of your applicants. You have to contact the responsible of each area in order to continue with the proper process.

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NOMINATION PROCESS EB APP + Video

INTERVIEWS

Confidence Assembly

Challenge

- - - -

Endorsement Written Application Psychological tests Videos (2)

- Psychological Interview - Functional Interview - Kubic Consultory

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EB Divergent is here to support this challenging and learning process to all those who decide to start with the brave actions.

Feel free to contact any of us, in case you need any advice, powerful talk or any doubt you may have along this process.

Good luck and enjoy your process!!

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