EXHIBITOR PRODUCTS & SERVICES GUIDE 2025
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SPONSORED BY GNA SERVICES
SPONSORED BY ST JUDE’S NDIS
SPONSORED BY BLOSSOM COMMUNITY CARE
EXHIBITOR SPACES & STAND SPECIFICATIONS
The Expos offer a variety of spaces to suit organisations of every size, along with sponsorship, marketing & branding options to help you maximise your experience. Use this guide to help make a selection or chat to our friendly outreach team for support.
SPACES & STANDS
There are two categories of spaces available.
Shell Scheme (booths with walls)
Open Stands (spaces with no walls)
Booths may be in isles next to each other, grouped in small pods of several booths, stand-alone spaces and corner booths. Each year the floor plan and layout is improved based on feedback.
WHAT IS A SHELL SCHEME?
Shell Scheme is an industry term which refers to the physical build of your booth. Shell scheme booths are constructed of sleek black corinthian walls, with sides and a metal frame that holds the fascia (signage) with the name of your organisation. These booths are available in 3x3m, 3x4m and 3x6m sizes. The walls are 2.2m high and are covered in velcro-compatible material. All shell schemes include one 4 amp power source, 2 lights and your business name on the fascia.
The location of the stand determines how many walls the stand has. Corner sites have two walls, whereas inner sites have three walls (with an open face). Carpet is not a standard inclusion. However, flooring can be hired from the expo builder, or self sourced.
INNER STANDS AND OUTER STANDS
Shell scheme booths are classified as ‘inner’ and ‘outer’ exhibitor spaces. The map below is an example of where inner and outer booths are located. While we spread entertainment and features of the floor plan to ensure good traffic flow all around the event some exhibiters prefer booths along the outer perimeter walls and some prefer spaces closer to the centre of the hall.
OPEN EXHIBITION SPACES
Open exhibition spaces are a space defined by flooring. The standard flooring option is blueberry carpeted tiles laid by the expo builder. Most 6x6 spaces do not have a rear wall. Exceptions to this are marked on the relevant floorplan.
Open exhibition spaces come in 6mx6m, and 9mx9m. No framing, signage or lighting is included as these are sites that exhibitors will typically customise for larger and specialised displays. They do include power and if a wall, different carpet or furniture is required then it must be ordered and paid for by the due date through our booth building provider, typically at least one month prior to the event.
This gives exhibitors the freedom and flexibility to style the space in the way that best represents their organisation. Typically exhibitors with open stands will have free-standing signage like banners. Open stands are only located in the “inner” portion of the expo floor.
PRICING
SHELL SCHEME STANDS - OUTER
Full shell scheme on the perimeter of Expo
1 x 4 amp power source
2 x lights
Fascia (signage) of company name
Directory listing in Expo Magazine
DAC Website Mention as Exhibiting at the Expo
Organisation Name and location on the Expo Map
Social Media Tiles to help promote the Expo to your Community
3M X 3M - $2,379+GST
3M X 4M - $3,147+GST
OPEN STANDS
Carpet tiles blueberry in colour (other colours available)
1 x 4 amp power source
Directory listing in Expo Magazine
DAC Website Mention as Exhibiting at the Expo
Organisation Name and location on the Expo Map
Social Media Tiles to help promote the Expo to your Community
6M X 6M - $8,299 +GST
9M X 6M - $9,897 +GST
(ONLY AVAILABLE IN SELECTED REGIONS)
9M X 9M - $10,497 +GST (2 ONLY)
9M X 9M PREMIUM* - $13,497 +GST (1 ONLY)
*Premium 9x9m - an open site that’s in a central location. Exclusive one per expo. Exhibitors may select a different coloured carpet by contacting the expo builder. In Brisbane, Sydney & Melbourne this is Exhibit Systems. In Perth, this is Perth Expo.
SHELL SCHEME STANDS - INNER
Full shell scheme located in inner portion of expo
1 x 4 amp power source
2 x lights
Fascia (signage) of company name
Directory listing in Expo Magazine
DAC Website Mention as Exhibiting at the Expo
Organisation Name and location on the Expo Map
Social Media Tiles to help promote the Expo to your Community
3M X 3M - $2,999+GST
3M X 4M - $3,497+GST
3M X 6M - $4,699+GST
STAND DESIGN - FURNITURE AND LAYOUT
Exhibitors may choose to customise their stands in the following ways.
YOU MAY ELECT TO
Hire furniture and display systems from the expo builder (chairs, tables, custom flooring etc)
Hire from a provider of your choice
Supply a complete set up yourself
Engage a ‘custom stand builder’
Or, a combination of the above
Please direct any initial questions about this to the 1300 number or email events@dacexpo.com.au for help. Booth signage is handled by the Expo Builder*. They will contact you via email prior to the expo to confirm signage (fascia) details and any hire items.
CUSTOM DISPLAY PRODUCTS
Stand out from the crowd with exciting and eye-catching creations for the biggest Disability and NDIS related events in Australia’s history. Keep and use them for your displays at some of the smaller events throughout the year also. Made of lightweight and durable material, these easy-to-assemble expo items pack a visual punch and can be used anywhere you need to be seen. Prices include product design and two rounds of design changes.
ARCHWAY LARGE
SIZE: 9X4.5X2M PRICE: $3,997 +GST
ARCHWAY MEDIUM
SIZE: 6X3X2M PRICE: $3,297 +GST
ARCHWAY STANDARD
Please note, all expo venues require large free-standing structures to be supported by rigging as part of Workplace Health and Safety Requirements. This price does not include rigging.
HALF WALL
USE TO DEFINE YOUR SPACE, WHILE SHOWCASING YOUR BRAND OR LOGO
MEDIA WALL
4X2.5M PRICE: $1,197 +GST
CREATE THAT RED CARPET FEEL AND FEATURE YOUR BRAND.
RIGGING
CEILING RIGGING ( SEE BELOW ITEMS THAT REQUIRE RIGGING WITH*) - $997 PER ITEM
All arches will require rigging from the ceiling to support it so it complies with workplace health and safety standards, you can leverage off the rigging team that we’ll already have in place to save you costs of having this done.
All products exclude GST
Note: Alternative sizes and dimensions for the same products can be done, simply let us kow what size you’re after and we can quote accordingly. Prices quoted above allow for 3 months delivery. Additional freight charges will be applied should the delivery time be less than this.
BACKDROPS
Fabric covers attached by velcro or pinned to your stand wall.
3M X 2.2M TO FIT 3X3M BACKWALL $947 +GST
4M X 2.2M TO FIT 4X3 BACKWALL
+GST
6M X 2.2M TO FIT 6X3M BACKWALL / 3X3M 2 WALLS $1,567 +GST
7M X 2.2M TO FIT 4X3 BACK & SIDE WALL $1,749 +GST
9M X 2.2M TO FIT 6X3M BACK & SIDE WALL / 3X3M ALL WALLS $2,099 +GST
10M X 2.2M TO FIT 4X3 ALL WALLS
* INSTALLATION NOT INCLUDED
Products are delivered to your booth on set up day, ready for you to set up.
** Please see Terms & Conditions for design specifications and ordering timeframes.
+GST
TRESTLE TABLE SOCK
SIZE: 2.4X0.7X0.7M PRICE: $367 +GST
POP UP TABLE
SIZE: 475X80X100CM PRICE: $417 +GST
FEATHER FLAGS
SIZE: 2.7M PRICE: $159
COMPACT, EASY TO STORE AND TRANSPORT. LIGHTWEIGHT, AND
ADVERTISING EXPO MAGAZINE
A full-colour, high gloss magazine is professionally produced, printed and provided free to all attendees and exhibitors.
RATES
Directory listings in the magazine are included with every booth purchase. The events team will contact you to check your details for the directory.
MAGAZINE ADVERT SPECIFICATIONS
Note that the linked PDF has pricing information along with a deadline that will need to be edited or removed. However the graphics can be utilised to indicate the relevant sizing arrangements.
Quarter page advert
Half page advert
$345 +GST
$619 +GST
Full page advert $1,047 +GST
Double page spread advert $1,899 +GST
Back inside cover (one only)
Back page cover (one only)
Feature Article - One Page - Write Own
$2,497 +GST
$3,147 +GST
$1,259 +GST
Feature Article - Two Page - Write Own $2,197 +GST
Feature Article - One Page - Copy Support $1,779 +GST
Feature Article - Two Page - Copy Support $2,597 +GST
MAGAZINE ARTWORK & SPECIFICATIONS
A member of our design team will be in contact to provide artwork specifications. Any print ready material can be emailed to design@dacexpo.com.au
NEED HELP WITH YOUR ARTWORK?
If you need help with graphic design for your ad, design support services are available at $128 HR +GST