CTT Handbook by cyclingtimetrials

Cycling Time Trials Board of Directors

2025

Keith Dorling

Rob Bailey Martyn Heritage-Owen South Wales London East Manchester South Wales (until 2027 AGM) (until 2027 AGM) (until 2026 AGM) (until 2027 AGM)

David Barry

Martin Balk

Tim Smith Midland South Manchester (until 2025 AGM) (until 2025 AGM) (until 2026 AGM)

Andrea Parish

Robin Wakeling

Sue Bowler

Dawn Sherrin Chair South Central North East (until

AGM) (until 2027 AGM) (until 2026 AGM)

Robin Field

Cycling Time Trials Officers

Steve Reeve

Stewart Smith

David Guy David Barry National Treasurer National Competitions & Development Secretary National Legal Advisor Safeguarding Officer

Nick Adnitt

Roger Clarke

Tom Jenkins

Claire Emons Financial & Admin Support IT Project Manager Support Administrator Accident Reporting

General Notes

From time to time the Board and/or the National Council are called upon to make recommendations or rulings which aﬀect the conduct of the sport but which for one reason or another are deemed not to be suitable for inclusions as Rules or Regulations. The following currently aﬀect the sport:

AN OFFICIAL TIME TRIAL is a performance set up in a time trial for one or more riders held on a course approved by a District Council and properly checked and timed by officials approved by an aﬃliated club.

LEAFLETS on timekeeping, course measuring and handicapping can be downloaded from the website https://www.cyclingtimetrials.org.uk

ENTRY FORMS and signing on sheets should be retained by the event promoter for four years. In the case of an accident, the entry forms and signing on sheets should be retained for at least seven years. If the accident involves a minor (i.e. under 18 years of age) the rider’s entry form should be sent to the National Secretary (Legal & Corporate).

PERFORMANCES ON SHORT COURSES should be ignored on entry forms.

A COMPETENT OBSERVER should be appointed by the promoter to officiate at the start of events to ensure compliance with the regulations. In addition, there should be travelling observers, or observers posted on the course to report infringements.

A FIRST AID KIT should be available at all events.

MARSHALLING. Modern traffic conditions make it essential that a marshal should do no more than indicate the precise spot at which a rider should turn or the direction he should take. The responsibility for safely negotiating a turn or any other change of direction must rest with the rider alone.

DISPLAY ADVERTISING on posters, direction signs or on riders’ numbers (but not on riders’ clothing or machine) is permitted to ﬁrms sponsoring a time trial or team time trial.

ANY OBJECTION to the organisation or conduct of a time trial should be referred to the District Secretary.

BREAKABLE VESSELS must not be carried by competitors.

SAFETY. In the interests of safety, marshals should wear ﬂuorescent clothing.

HELMETS. All competitors must wear a properly affixed helmet which must be of hard/soft shell construction. Helmets should conform to a recognised Standard such as SNELL B95, ANSI Z90.4, AUS/NZS 2063:96, DIN 33-954, CPSC or EN 1078. It is the responsibility of the rider to:

a. Select a helmet that oﬀers protection against head injury and does not restrict the rider’s vision or hearing.

b. Ensure that the helmet is properly ﬁtted, is undamaged and in good condition.

COMPETITORS MACHINES. No competitor shall be permitted to start either a Type A or Type B event unless such competitor has, affixed to their machine, a working rear red light and a working front white light, that are either ﬂashing or constant, illuminated and in a position that is clearly visible to other road users.

ACCEPTANCE OF ENTRIES. Where an entrant clearly indicates which event he or she wishes to enter (e.g. female rather than juniors, or senior rather than veterans), then he or she should be put in that event provided they are otherwise qualiﬁed, i.e. on previous best performance, standard, etc.

BEHAVIOUR. You should maintain good standards of behaviours before, during and after an event. It should be remembered that this is an inclusive sport and CTT encourages riders of all ages, gender, race, etc. This includes not only verbal standards of behaviour but also on-line, social media presence before, during and after an event. Inappropriate standards of behaviour will not be tolerated and may result in a rider being disqualified from an event and/or potentially [facing] disciplinary proceedings.

CODE OF CONDUCT. Concerning the use of social media and other electronic communications.

1. This code applies to Directors of Cycling Time Trials (CTT), District Officials, Event Secretaries and other event officials, and any person taking part in a Cycling Time Trials event whether a member of an affiliated club or not, when posting or sending any form of electronic communication:

a. When acting in their CTT role whether using a CTT email address or otherwise, b. When the posting is in their personal capacity in circumstances where those who will read that communication may reasonably believe they are expressing the views or standards of CTT or are carrying out an activity on behalf of CTT.

2. Anyone to whom this Code applies will not communicate anything which is a breach of:a. CTT’s Data Privacy Policy or any Act of Parliament relating to Data Protection

b. The criminal law

c. The law of defamation

d. Any of the Rules or Regulations of CTT.

3. Anyone to whom this Code applies will not communicate anything which is:a. offensive, defamatory or disrespectful to others, b. a gratuitous personal attack on another person.

4. Members of District Committees will not communicate anything which under Standing Order 16 has not been approved for publication at a District Committee.

5. Delegates to National Council will not communicate anything which under Standing Order 16 has not been approved for publication.

6. No one to whom this code applies shall send any communication which would give offence to the public interest or bring the sport into disrepute

7. Breach of this Code will be a disciplinary offence and the sanctions set out in Rule 4(g) (i) to Rule 4(g)(iv) may be applied by the Board or any Sub-Committee established by the Board for this purpose.

Effective 25th January 2025.

MOT Regulations relating to Time Trials

Regulations relating to Time Trials are covered under Statutory Instrument 1960 No. 250 of the Road Traffic Act.

This is available to view at the following URL:

https://tinyurl.com/mot-regs-for-tt

Version: 18022025.01

Insurance Certificate

Summary of Combined Liability Cover 2024 - 2025

We act as insurance brokers for Cycling Time Trials Limited (CTT) and have arranged the following insurance coverage on their behalf:

Insured: Cycling Time Trials Limited

Activities: Promotion, organisation and provision of cycling time trial events in the UK within the auspices of CTT’s rules and regulations including the designation and design of any route or course and control of any related event through the provision of stewards and marshals. Combined Liability

Insurer: Aspen

any one occurrence defence costs in addition, the limit is in the aggregate in respect of

any one occurrence, including defence costs, the limit is £5,000,000 in respect of Terrorism

Public Liability: Indemnity to any principal, landlord, lessor, hirer or any other party as may be required by contract included.

Important Information

This document is intended as a summary only and does not represent full terms and conditions. A full policy document is available from Marsh Sport.

All policies are subject to terms and conditions as specified in the policy wording and other associated documents. This document is provided for information only and does not make the person or organisation to whom it is issued a party to the insurance policy, nor does it change the contract of insurance between the insured and the insurers.

It is possible that the policies to which this summary applies may be cancelled, assigned or changed during the period of insurance. In the event of such a change, neither Marsh Sport nor the insurers accept any obligation to advise the holder of this letter.

In the event of a claim

You must report every claim and any incident that is likely to give rise to a claim in the future. Please contact Marsh Sport on 0345 872 5060 to complete the necessary claim form as soon as possible to avoid prejudicing your claim. Do not admit liability; do not make an offer or promise to pay.

Yours faithfully

Marsh Sport, 5th Floor, Four Brindley Place, Birmingham, B1 2JQ t: 0345 872 5060 | e: marshsport@marsh.com | w: www.marshsport.co.uk

Third Party Insurance

Should an accident occur involving either a competitor or an official associated with an event, the following clariﬁcation of the Cycling Time Trials’ third party insurance is provided, along with an outline of how to proceed should a claim be received.

Cycling Time Trials Open and Club Events

All approved events, whether Type A (Open) or Type B (Club), run “for and on behalf of Cycling Time Trials” and in accordance with the Cycling Time Trials’ Rules and Regulations as detailed in the current Cycling Time Trials’ handbook or on the Cycling Time Trials’ website are covered by Cycling Time Trials’ third party liability policy.

The current third-party liability policy provides indemnity in the event of a claim against the event officials involved in an approved event (event secretaries, timekeepers, pusher oﬀ, marshals, sign erectors, observers and all volunteer helpers, including catering provided by the event). (NB. Should a commercial organisation provide the catering, they must hold and provide evidence of appropriate insurance).

The policy also provides indemnity in the event of a claim by a third party against a competitor while participating in an approved event to include accidents during approved events where a competitor-to-competitor claim is received.

Cycling Time Trials National and District Officials

The current insurance also extends to District Committee members and officers, together with any individuals tasked with undertaking activities on their behalf. This includes the course measurers, risk assessors and course designers whilst they are carrying out their duties, undertaking Cycling Time Trials’ business. The same cover extends to members of the Board of Directors, its Officers, and to any individuals tasked with undertaking activities on their behalf.

Limits of Liability

The limit of the Public and Products Liability is £10,000,000. This cover includes any claims received associated with the use of buildings hired as headquarters for an approved event.

Actioning a Claim and Incident Notiﬁcation

If a claim is received against a competitor or any official associated with an approved event, details of the claim should be forwarded, without delay, to accident.reporting@cyclingtimetrials.org.uk together with, or as part of the Accident/Incident Report Form, who in turn will inform Cycling Time Trials’ insurance brokers.

Competitors in Cycling Time Trials Events

Cycling Time Trials provide Public Liability insurance DURING an accredited Cycling Time Trials EVENT ONLY. Public Liability insurance is a defensive cover that covers a rider if they cause an accident injuring or damaging someone else or some else’s property. This only applies if the rider is legally responsible for the accident. Compensation is paid from the insurers to the person pursuing the claim with the injury/damage to that rider does not have to pay.

Cover extends to cover all third parties, including valid rider-to-rider claims. Cycling Time Trials cover only responds if a claim is documented and made as soon as practicable. Cover is limited to the policy amount of £10m. Any partition of a claim over this amount is not insured.

Cycling Time Trials recommends that all competitors/cyclists should consider purchasing personal third-party insurance, either through membership of a national cycling organisation, from a commercial source, or as part of their household insurance.

Cover is NOT in place for:

Any injury, loss or damage that has occurred to the rider, bike or property during the event that does not involve a third party is not covered. An example includes, but is not limited to, loss of control of equipment malfunction.

Any third-party injury, loss or damage cover outside of the event, for example, on the way to the event, on the way home from the event, or whilst training.

At no point during the event is there cover for rider Personal Accident or for damage to rider bike/equipment if the rider causes damage to a third party.

Guidance Notes

The following Guidance Notes can be downloaded from the website at https://www.cyclingtimetrials.org.uk

1. Course Measurement

2. Standardised Handicapping

3. Come and Try It Events

4. Role of Observers

5. Obstruction of the Highway

6. Conduct of Club Events

7. Timekeeping Practice

8. Field Placement

9. Traffic Counts and Course Restrictions

10. Duties of Promoting Secretaries

11. Marshals and Checkers

12. Publicity

13. Reserve Rider Scheme

14. Time Trial Award Certificate

15. Rider Safety (The Abandonment of Events)

16. Setting Riders at half minute intervals

17. Erection of Safety Signs

18. Accident Reporting

19. (deleted)

20. Safeguarding Policy

21. Storage of District Records

22. Formal Risk Assessment (RA)

23. Disciplinary

24. Front/Rear lights

25. 20mph Speed Limits

Equality Policy

Cycling Time Trials is committed to promote time trialling for all individuals irrespective of age, gender, sexual orientation, culture, race, religion or disability. Competition will however be limited by age, gender or disability where necessary to ensure safe and fair competition, and the personal safety of competitors and other road users.

Data Privacy Statement

In accordance with the Data Protection Act 2018, Cycling Time Trials (CTT) is committed to protecting your personal data and will only process it as necessary to facilitate your entry to CTT–approved Type A or Type B events. It will not share your data with third parties, except to whom it submits entries and results to be checked for validity and eligibility based on their legitimate interests. Results will also be circulated to members of the Press and published on the CTT website. CTT also retains data to simplify Club membership renewal and future applications.

Full details of the privacy policy can be found on the CTT website https://cyclingtimetrials.org.uk/cms/compliance/privacy-policy

Child Protection and Vulnerable Adults

Policy

Cycling Time Trials has a duty of care to safeguard all children and vulnerable adults involved in time trialling from harm. All children have a right to protection, and the needs of disabled children and others who may be particularly vulnerable must be taken into account. Cycling Time Trials will ensure the safety and protection of all children and vulnerable adults involved in time trialling through adherence to the relevant guidelines adopted by Cycling Time Trials.

A child is defined as a person under the age of 18 (The Children Act 1989).

Policy Aims

The aim of Cycling Time Trials Child Protection and Vulnerable Adults Policy is to promote good practice:

In providing children, young people and vulnerable adults with appropriate safety and protection. To allow all staff/volunteers to make informed and confident responses to specific protection issues.

Further information regarding the CTT Child Protection policies is available on our website at https://cyclingtimetrials.org.uk/cms/compliance/safeguarding-policy .

RTTC - CTT Agreement

The Liabilities Any of the Council’s creditors or contingent liabilities outstanding at the date of this agreement.

Records The records of all outstanding Competitions from inception to the present time, available to the Council together with all general office files of any nature whatsoever.

LAW

(a) This agreement shall be construed in accordance with the Law of England and Wales (b) The Courts of England and Wales shall have exclusive jurisdiction

Words importing the singular number only shall include the plural and vice versa. Words importing only the masculine gender include the female gender.

WHEREAS the Road Racing Council was formed in 1922 to control cycling time trials on the roads of England and Wales it has changes its name to the Road Time Trial Council and adopted a formal constitution in 1937. The Council has to this day continued to control, enlarge and promote the sport through the establishment of Competitions and Trusts for the Trophies and the award of the Council’s other medal and certificates under the Rules, Regulation and Conditions set out in this handbook.

The Council has the status of an unincorporated Association. It is now considered beneficial for the Council and its members that the Council assumes a Corporate Status under the Companies Acts of 1985 to 1989.

The Council has approached the Company to assist in this matter.

The Company has been formed as a Company Limited by Guarantee not having a Share Capital with the specific object of controlling, promoting and encouraging Cycling Time Trials.

NOW IT IS HEREBY AGREED that in consideration for the payment of fifty pounds by the Company to the Council which the Council directs be paid to the Dave Rayner Memorial Fund and the company undertaking to:

a) Carry out the undertaking, organisation and aims of the Council.

b) Promote the Competitions for trophies and otherwise as set out in the Handbook and in accordance with the Declaration of Trust dated 26th October 2002

c) Wherever cognisant with its corporate status to carry on the organisation in accordance with the Rules and Regulations in the Handbook except that the Constitution had been superseded by the Memorandum of Association adopted by the Company.

d) Preserve on its stationery and publications the “RTTC” logo to recognise the importance of the Council’s historical involvement with the sport.

e) Preserve the assets and records of the Council as long as it is practical to do so.

f) Assume the actual and contingent liabilities of the Council as at the day hereof.

The Council will:

g) Transfer into the beneficial ownership of the Company, the assets, systems and cash balances of the Council.

h) Confirm that there is a positive Net Worth in the Council when comparing all its assets with its liabilities, current and contingent at the date hereof., the precise amount will be certified in due course by the auditors.

THUS ENSURING THAT the sport of Cycling Time Trials will continue under corporate status with the former member clubs becoming members of the Company.

For and on behalf of the Road Time Trials Council

Signed: Peter McGrath Date 1st December 2002

For and on behalf of Cycling Time Trials

Signed: Peter Stone Date: 1st December 2002

Version: 18022025.01

Articles of Association

Company Number: 44134282

The Companies Act 2006

PRIVATE COMPANY LIMITED BY GUARANTEE

ARTICLES OF ASSOCIATION CYCLING TIME TRIALS

Incorporated on 10th April 2002

1. INTERPRETATION AND LIMITATION OF LIABILITY

1.1. In the Articles, unless the context requires otherwise:

• “affiliated club“ means an eligible club that is affiliated to the Company.

• “Articles“ means these articles of association;

• “bankruptcy” includes individual insolvency proceedings in a jurisdiction other than England and Wales or Northern Ireland which have an eﬀect similar to that of bankruptcy;

• “Board” means the board of directors of the Company appointed in accordance with Article 32, (formerly referred to as the “National Committee“);

• “Chair” means the Chair of the Company appointed in accordance with Article 32; “chair of the meeting” has the meaning given in Article 15;

• “Companies Acts” means the Companies Acts (as deﬁned in section 2 of the Companies Act 2006), in so far as they apply to the Company;

• “Company Secretary” means the secretary of the Company appointed in accordance with Article 32 or any other person appointed to perform the duties of the secretary of the Company, including a joint, assistant or deputy secretary;

• “Delegate” shall have the meaning as set out at Article 27.4(e);

• “director” means any member of the Board including the Chair, and any other person occupying the position of director, by whatever name called;

• “District Committee“ means the committee elected to administer a District Council in accordance with Article 27.4;

• “District Council“ means any of the local councils set up by the Company to oversee the activities of affiliated and/or eligible clubs in a particular geographical area;

• “District Secretary“ means the person appointed as secretary of a District Council in accordance with Article 27.4;

• “document” includes, unless otherwise speciﬁed, any document sent or supplied in electronic form;

• “electronic form” has the meaning given in section 1168 of the Companies Act 2006;

• “eligible club“ means a cycling club, team, any association of cycling clubs, British Cycling Regions, Clarion C & AC centres, the Tricycle Association Regions, the Veterans Time Trials Association groups, and similar associations or groupings having private individual or club membership;

• “member” has the meaning given in section 112 of the Companies Act 2006;

• “National Council meeting“ means a general meeting of the members of the Company;

• “National Secretary” means the national secretary (legal and corporate) for the time being employed by the Company;

• “National Treasurer“ means the treasurer of the Company for the time being employed by the Company;

• “ordinary resolution” has the meaning given in section 282 of the Companies Act 2006;

• “participate”, in relation to a Board meeting, has the meaning given in Article 39;

• “proxy notice” has the meaning given in Article 21;

• “relevant District Council” in relation to an affiliated club means the District Council covering the area in which that club’s headquarters are located or in which it normally promotes events and “relevant District Committee” shall be construed accordingly;

• “Rules and Regulations“ means the Company’s Rules and Regulations for the Conduct of Time Trials and the Company’s Standing Orders, National Council Notes and Conditions of Competitions as amended from time to time;

• special resolution” has the meaning given in section 283 of the Companies Act 2006;

• “subsidiary” has the meaning given in section 1159 of the Companies Act 2006;

• “working day” means a day that is not a Saturday or Sunday, Christmas Day, Good Friday or any day that is a bank holiday under the Banking and Financial Dealings Act 1971 in the part of the United Kingdom where the Company is registered;

• “writing” means the representation or reproduction of words, symbols or other information in a visible form by any method or combination of methods, whether sent or supplied in electronic form or otherwise.

1.2. Unless the context otherwise requires, other words or expressions contained in these Articles bear the same meaning as in the Companies Act 2006 as in force on the date when these Articles become binding on the Company.

1.3. In these Articles, any reference to a provision of the Companies Act 2006 shall be deemed to include a reference to any statutory modiﬁcation or re-enactment of that provision for the time being in force.

1.4. The headings used in these Articles are included for the sake of convenience only and shall be ignored in construing the language or meaning of these Articles.

1.5. In these Articles, unless the context otherwise requires, references to nouns in the plural form shall be deemed to include the singular and vice versa.

1.6. The Rules and Regulations are to be interpreted to apply equally to both sexes.

2. LIABILITY OF MEMBERS

2.1. The liability of each member is limited to £1, being the amount that each member undertakes to contribute to the assets of the Company in the event of it being wound up while such person is a member or within one year after such person ceases to be a member, for:

a. payment of the Company’s debts and liabilities contracted before they cease to be a member;

b. payment of the costs, charges and expenses of winding up; and

c. adjustment of the rights of the contributories among themselves.

3. OBJECTS

3.1. The Company’s objects are:

a. To control un-paced cycling time trials and such other cycling events as the Company shall from time to time decide, held on the public roads, private roads, tracks, circuits and oﬀ road courses of any nature whatsoever, of England, Wales, the Isle of Man, the Channel Islands and Scotland on where there is legal access during the period required to complete the event and the time taken or distance covered by each competitor and/or team provides the basis of the competition;

b. To promote cycling races, cycling competitions and other cycling events as single or multiple events either on its own behalf, through its members, or in conjunction with any other competent body, partner or promoter;

c. To nominate and fund individual riders or teams from its members to represent the Company in any cycling event within the United Kingdom or elsewhere in the world;

d. To support and encourage all forms of cycling which beneﬁt the physical and mental wellbeing of members of the community and where appropriate, to join, make donations to, guarantee the obligations of any person, charity or sporting body which further the objects of the Company.

4. NO DISTRIBUTION TO MEMBERS

4.1. The income and property of the Company shall be applied solely towards the promotion of its objects as set out at Article 3.1 and no part of such property and income may be or transferred, directly or indirectly, by way of dividend, bonus or otherwise howsoever by way of proﬁt, to members of the Company.

4.2. Nothing in this Article 4 prevents any payment in good faith by the Company:

a. of reasonable remuneration to any member who is an employee of the Company or who otherwise provides any services to the Company;

b. of interest on money lent by any member of the Company at a reasonable and proper rate per annum not exceeding two per cent less than the published base lending rate of a clearing bank to be selected by the directors;

c. of reasonable rent for premises demised or let by any member of the Company;

d. to any person of expenses under Article 47; or

e. of any premium in respect of any such insurance as is permitted by Article 52.

4.3. If upon the winding-up or dissolution of the Company there remains, after the satisfaction of all its debts and liabilities, any property whatsoever, the same shall not be paid to or distributed among the members of the Company generally, but shall be given or transferred to:

a. a body or bodies having objects similar to the objects of the Company and which shall prohibit the distribution of its or their income and property to an extent at least as great as is imposed on the Company by virtue of this Article 4;

b. if and so far as eﬀect cannot be given to the provisions of paragraph (a), then to a body or bodies the objects of which are the promotion of charity and anything incidental or conducive thereto; such body or bodies to be determined by the members of the Company at or before the time of dissolution (whether or not a recipient body is a member of the Company).

5. APPLICATIONS FOR MEMBERSHIP

5.1. Each District Council must nominate one individual (who must be a member of the District Committee) (its “representative”) to apply for membership of the Company on its behalf. Each representative must apply on the form prescribed by the Board together with a copy of the decision of the District Council nominating the representative. The Board shall accept such nomination and election to membership shall be ratified at the next meeting of the Board. The representative and the Chair shall be informed of the decision within 14 days.

5.2. A District Council may at any time by decision of its District Committee revoke the authority of its representative and, if it so wishes, nominate another representative to apply for membership of the Company on its behalf. A replacement representative must apply for membership in accordance with Article 5.1.

5.3. Every nomination or revocation of authority made by a District Council under this Article 5 shall be made by a simple majority of those voting at the District Council or District Committee meeting at which such vote is taken; and:

a. written notice in hard copy form signed by its District Secretary shall be sent to the Company’s registered office or to any other address speciﬁed by the Company for this purpose; or

b. written notice in electronic form authenticated in accordance with the provisions of section 1146 of the Companies Act 2006 by its District Secretary shall be sent by electronic means to an address that the Company has speciﬁed for this purpose.

5.4. A representative whose authority has been revoked shall cease to be a member of the Company on the date that the District Committee makes that decision. The District Secretary in accordance with Article 5.3 shall notify the Chair of such decision within 14 days of such decision being made.

5.5. All admissions of persons as members of the Company and all cessations of membership (for whatever reason) shall be recorded in the Register of Members of the Company in accordance with the requirements of the Companies Act 2006.

5.6. The representative of a District Council who is admitted to membership of the Company shall be one of that District Council’s delegates at a National Council meeting who are appointed in accordance with Article 27.4(d). Such representative may appoint a proxy in accordance with the provisions of Article 21.

6. HEADQUARTERS’ CLUB

6.1. The National Secretary shall administer a Headquarters’ Club, membership of which is open to individuals resident in England, Wales, the Isle of Man or the Channel Islands who are not otherwise eligible to compete in events held under the Rules and Regulations. Membership of the Headquarters’ Club expires on 31st December of the year after membership commences. The Headquarters’ Club shall not be affiliated to any District Council. Individuals who have been members of an affiliated club during the current and past year shall not be eligible for membership of the Headquarters’ Club. The Headquarters’ Club shall not be entitled to nominate any person for admission to membership of the Company.

6.2. The Headquarters’ Club annual membership fee shall be decided by the Board and each member thereof shall be provided with a copy of the Handbook. Any member of the Headquarters’ Club who transfers to an affiliated club during their period of membership may receive a refund of such amount as may be decided from time to time by the Board.

Footnote: The Headquarters’ Club annual membership fee shall be set by the Board and shall include a copy of the Handbook. The current membership fee is £20. Any member of the Headquarters’ Club who transfers to an affiliated club during their period of membership shall receive a refund of £15

7. SUBSCRIPTIONS AND FEES

7.1. The annual subscription payable by each affiliated club shall be £60 (VAT incl) or such amount as the National Council shall from time to time decide by special resolution. Such subscription shall be paid either to the District Treasurer of the District Council through which the club is affiliated or directly to the National Treasurer should the club affiliate online via the CTT website. The annual fee applicable to members of the Headquarters’ Club shall be fixed in accordance with Article 6.2.

7.2. In addition to the annual subscription, an affiliated club whose club members: a. carry advertising on their race clothing; and/or b. have the name of a commercial product, commercial internet address, business or the name of a company, whether or not for proﬁt, included in their club title; shall forward to either the District Treasurer or National Treasurer (should the club affiliate online via the CTT website) an annual advertising fee of such amount as is ﬁxed by the Board.

7.3. The subscriptions and advertising fees are due on 1st October in respect of the ensuing year. Affiliated clubs shall be deemed to have resigned from the Company if the subscription is unpaid on 31st December. Such clubs upon re-applying for affiliation to the Company before 1st October of the following year shall pay a re-joining fee of £40 (VAT incl) in addition to the annual subscription. An affiliated club may change its status to enable its members to carry advertising at any time during the year if it pays the advertising fee to either the District Treasurer or National Treasurer (should the club affiliate online via the CTT website) in which case the full advertising fee is payable irrespective of the period remaining of that year.

Footnote: The current annual advertising fee is £100 (VAT incl).

8. TERMINATION OF MEMBERSHIP

8.1. Membership of the Company is not transferable.

8.2. A member may withdraw from membership of the Company by giving notice to the District Secretary in writing; and upon receipt by the District Secretary of such notice, that member’s membership is terminated immediately. The District Secretary shall notify the National Secretary of such termination within 14 days of receipt of such notice.

8.3. A member’s membership terminates when:

a. that member dies;

b. the District Council which that member represents is dissolved; or

c. that member’s authority to represent a District Council is revoked in accordance with Article 5.2.

9. CONDUCT PREJUDICIAL TO THE COMPANY

9.1. The District Committee of the relevant District Council shall have the power to suspend or revoke the affiliation of an affiliated club if such club is or has been found guilty of conduct prejudicial to the purpose of the Company provided always that such club shall have the right to appear before that body to state its case before any resolution to so suspend or revoke is taken.

9.2. The District Committee of the relevant District Council shall have the power to suspend or take disciplinary action against any person who is or has been, or who is a member of an affiliated club

10. NATIONAL COUNCIL MEETINGS

10.1. The Company shall hold a general meeting as the National Council annual general meeting (AGM) on a Saturday and/or a Sunday in November, December or January. Not more than 15 months shall elapse between each National Council AGM. The National Council AGM shall be specified as such in the notices calling it.

10.2. The Company will convene other National Council meetings when required: a. by a request made in accordance with section 303 of the Companies Act 2006; or b. by order of the Board; or c. by a requisition made by 20 per cent of the District Councils.

11. NOTICE OF NATIONAL COUNCIL MEETINGS

11.1. Every notice convening a National Council meeting must comply with the provisions of a. section 311 of the Companies Act 2006 as to the provision of information regarding the time, date and place of the meeting and the National Council nature of the business to be dealt with at the meeting; and

b. section 325(1) of the Companies Act 2006 as to the giving of information to members regarding their right to appoint proxies.

11.2. Every notice of, or other communication relating to, any National Council meeting which any member is entitled to receive must be sent to each of the directors and to the auditors (if any) for the time being of the Company

11.3. The Company shall notify every member of the Company, every District Secretary and the Secretary of every affiliated club of its intention to hold a National Council meeting at least ten weeks’ notice before the date of such meeting.

11.4. At least six weeks before a National Council meeting, items for the agenda for that meeting must be received by the National Secretary.

11.5. At least 21 clear days prior to a National Council meeting, notice of the meeting stating the general nature of the business to be considered at the meeting and, in the case of a special resolution, the text of the resolution and accompanied by copies of the agenda papers for that meeting, shall be sent to:

a. each member (1 copy);

b. the Secretary of each affiliated club (3 copies); and

c. each District Secretary (1 copy).

In all cases with the agreement of the intended recipient such documents may be sent by email in which case only one copy of such documents shall be sent to the email address registered with the Company.

12. NATIONAL COUNCIL ANNUAL GENERAL MEETING AGENDA AND MINUTES

12.1. The agenda for the National Council AGM shall be to:

a. receive the Annual Report of the Board;

b. receive the audited Company Balance Sheet and Statement of Accounts;

c. elect directors (including any retiring by rotation) to fill any vacancy on the Board;

d. re-elect or elect (as the case may be) a Chair;

e. the appointment of a qualified accountant or auditor, who shall not be members of the Company, to audit the Company’s accounts;

f. the election of at least six individuals, who shall be past or present delegates at a National Council meeting or RTTC National Council meeting but who must not be currently members of the Board to serve on the Appeals Panel;

g. the consideration of the promotion and termination of the Company’s championships, competitions and similar contests; and

h. the transaction of any other competent business of which due notice has been given in accordance with Article 11.

12.2. A copy of the Minutes of the National Council AGM shall, if requested, be sent to any affiliated club.

13. ATTENDANCE AND SPEAKING AT NATIONAL COUNCIL MEETINGS

13.1. Delegates appointed pursuant to Article 27.4(e) shall be entitled to attend and speak at National Council meetings.

13.2. A person is able to exercise the right to speak at a National Council meeting when that person is in a position to communicate to all those attending the meeting, during the meeting, any information or opinions which that person has on the business of the meeting.

13.3. Delegates are the only persons entitled to vote at a National Council meeting and are able to exercise the right to vote at a National Council meeting when:

a. that person is able to vote, during the meeting, on resolutions put to the vote at the meeting; and

b. that person’s vote can be taken into account in determining whether or not such resolutions are passed at the same time as the votes of all the other persons attending the meeting.

13.4. The Board may make whatever arrangements it considers appropriate to enable those attending a National Council meeting to exercise their rights to speak or, if applicable, vote at it.

14. QUORUM FOR NATIONAL COUNCIL MEETINGS

14.1. No business other than the appointment of the chair of the meeting is to be transacted at a National Council meeting if the persons attending it do not constitute a quorum. If, at the adjourned National Council meeting, a quorum is not present within half an hour from the time appointed for that adjourned meeting or, alternatively, a quorum ceases to be present, the adjourned meeting shall be dissolved.

14.2. Ten Delegates, each of whom is entitled to vote on the business to be transacted and is present at a National Council meeting in person or by proxy, are a quorum.

15. CHAIRING NATIONAL COUNCIL MEETINGS

15.1. The Chair shall chair National Council meetings if present and willing to do so.

15.2. If the post of Chair is vacant, or if the Chair is unwilling to chair the meeting or is not present within ten minutes of the time at which a National Council meeting was due to start:

a. the directors present; or

b. (if no directors are present), the meeting must appoint a director or member to chair the meeting, and the appointment of the chair of the meeting must be the first business of the meeting.

15.3. The person chairing a meeting in accordance with this Article is referred to as "the chair of the meeting".

16. ATTENDANCE AND SPEAKING BY DIRECTORS AND NON-MEMBERS

16.1. Directors may attend and speak at National Council meetings.

16.2. The chair of the meeting may permit other persons who are not members of the Company to attend and speak at a National Council meeting.

17. ADJOURNMENT

17.1. If the persons attending a National Council meeting within half an hour of the time at which the meeting was due to start do not constitute a quorum, or if during a meeting a quorum ceases to be present, the chair of the meeting must adjourn it.

17.2. The chair of the meeting may adjourn a National Council meeting at which a quorum is present if:

a. the meeting consents to an adjournment; or

b. it appears to the chair of the meeting that an adjournment is necessary to protect the safety of any person attending the meeting or ensure that the business of the meeting is conducted in an orderly manner.

17.3. The chair of the meeting must adjourn a National Council meeting if directed to do so by the meeting.

17.4. When adjourning a National Council meeting, the chair of the meeting must:

a. either specify the time and place to which it is adjourned or state that it is to continue at a time and place to be fixed by the Board; and

b. have regard to any directions as to the time and place of any adjournment which have been given by the meeting.

17.5. If the continuation of an adjourned meeting is to take place more than 14 days after it was adjourned, the Company must give at least 7 clear days’ notice of it (that is, excluding the day of the adjourned meeting and the day on which the notice is given):

a. to the same persons to whom notice of the Company’s National Council meetings is required to be given; and

b. containing the same information which such notice is required to contain.

17.6. No business may be transacted at an adjourned National Council meeting which could not properly have been transacted at the meeting if the adjournment had not taken place.

18. VOTING AT NATIONAL COUNCIL MEETINGS

18.1. Motions, which must appear on the notice of meeting and agenda paper, or amendments thereto (so far as permitted under Article 23) circulated before National Council meetings, shall require the following majorities of the votes cast:

a. Not less than two-thirds in favour:

(i) any motion to recommend the amendment of or additions, deletions or changes to the Rules and Regulations;

(ii) promotion or termination of the Company’s championships, competitions and similar contests;

(iii) any changes to National Championships and Competitions conditions which result in a conflict with Rules and Regulations;

(iv) any amendments to motions referred to in paragraphs (i) to (iii);

(v) leave to discuss business not on the agenda.

b. Unless otherwise required by law, a simple majority of the votes cast is required to pass all other motions or amendments.

18.2. A resolution or motion put to the vote of a National Council meeting must be decided on a show of hands of the Delegates unless a poll is duly demanded in accordance with these Articles.

18.3. Polls must be taken at the National Council meeting at which they are demanded and in such manner as the chair of the meeting directs.

18.4. On a vote on a resolution or motion at a National Council meeting on a show of hands or on a poll, every Delegate present in person or by proxy has one vote.

19. ERRORS AND DISPUTES

19.1. No objection may be raised to the qualification of any person voting at a National Council meeting except at the meeting or adjourned meeting at which the vote objected to is tendered, and every vote not disallowed at the meeting is valid.

19.2. Any such objection must be referred to the chair of the meeting whose decision is final.

20. POLL VOTES

20.1. A poll on a resolution may be demanded:

a. in advance of the National Council meeting where it is to be put to the vote; or

b. at a National Council meeting, either before a show of hands on that resolution or immediately after the result of a show of hands on that resolution is declared.

20.2. A poll may be demanded by:

a. the chair of the meeting;

b. the directors;

c. two or more Delegates having the right to vote on the resolution; or

d. a Delegate or Delegates representing not less than one tenth of the total voting rights of all the Delegates having the right to vote on the resolution; and a demand by a person as proxy for a Delegate shall be the same as a demand by the Delegate.

20.3. A demand for a poll may be withdrawn if:

a. the poll has not yet been taken; and b. the chair of the meeting consents to the withdrawal.

21. CONTENT OF PROXY NOTICES

21.1. Proxies may only validly be appointed by a notice in writing (a "proxy notice") which:

a. states the name of the member appointing the proxy;

b. identifies the person (who must be a member of the relevant District Committee) appointed to be that member’s proxy and the National Council meeting in relation to which that person is appointed;

c. is signed by or on behalf of the member appointing the proxy, or is authenticated in such manner as the directors may determine; and

d. is, together with any authentication of it demanded by the directors, received by the National Secretary not less than 48 hours before the time for holding the meeting or adjourned meeting at which the proxy appointed pursuant to the proxy notice proposes to vote;

and any proxy notice received by the National Secretary less than 48 hours before the time for holding the meeting or adjourned meeting shall be accepted solely at the discretion of the Chair.

21.2. The Company may require proxy notices to be delivered in a particular form, and may specify different forms for different purposes.

21.3. Proxy notices may specify how the proxy appointed under them is to vote (or that the proxy is to abstain from voting) on one or more resolutions.

21.4. Unless a proxy notice indicates otherwise, it must be treated as:

a. allowing the person appointed under it as a proxy discretion as to how to vote on any ancillary or procedural resolutions put to the meeting; and

b. appointing that person as a proxy in relation to any adjournment of the National Council meeting to which it relates as well as the meeting itself.

22. DELIVERY OF PROXY NOTICES

22.1. A person who is entitled to attend, speak or vote (either on a show of hands or on a poll) at a National Council meeting remains so entitled in respect of that meeting or any adjournment of it, even though a valid proxy notice has been delivered to the Company by or on behalf of that person.

22.2. An appointment under a proxy notice may be revoked by delivering to the Company a notice in writing given by or on behalf of the person by whom or on whose behalf the proxy notice was given.

22.3. A notice revoking a proxy appointment only takes effect if it is delivered before the start of the meeting or adjourned meeting to which it relates.

22.4. If a proxy notice is not executed by the person appointing the proxy, it must be accompanied by written evidence of the authority of the person who executed it to execute it on the appointor’s behalf.

23. AMENDMENTS TO RESOLUTIONS

23.1. An ordinary or a special resolution to be proposed at a National Council meeting may be amended by ordinary resolution if:

a. notice of the proposed amendment is given to the Company in writing on behalf of a District not less than 48 hours before the meeting is to take place (or such later time as the chair of the meeting may determine); and

b. the proposed amendment does not, in the reasonable opinion of the chair of the meeting, materially alter the scope of the resolution.

23.2. A motion to be proposed pursuant to Article 18.1 may be amended by a majority as is set out in Article 18.1 if:

b. the proposed amendment does not, in the reasonable opinion of the chair of the meeting, materially alter the scope of the resolution.

23.3. Notwithstanding Articles 23.1 and 23.2, an ordinary resolution, special resolution or motion to be proposed at a National Council meeting may be amended during the course of the meeting by ordinary resolution, if:

a. the chair of the meeting proposes the amendment at the National Council meeting at which the resolution is to be proposed; and

b. the amendment does not go beyond what is necessary to correct a grammatical or other non-substantive error in the resolution.

23.4. If the chair of the meeting, acting in good faith, wrongly decides that an amendment to a resolution or motion is out of order, the chair’s error does not invalidate the vote on that resolution or motion.

24. WRITTEN RESOLUTION OF MEMBERS

24.1.

a. Subject to Article 24.1(b), a written resolution of Delegates passed in accordance with Part 13 of the Companies Act 2006 is as valid and effectual as a resolution passed at a National Council meeting of the Company.

b. The following may not be passed as a written resolution and may only be passed at a National Council meeting:

(i) a resolution under section 168 of the Companies Act 2006 for the removal of a director before the expiration of their period of office; and

(ii) a resolution under section 510 of the Companies Act 2006 for the removal of an auditor before the expiration of their period of office.

24.2. On a written resolution every Delegate has one vote.

25. FORMATION OF DISTRICT COUNCILS

25.1. If the Board considers that a new District Council can be formed in any area it shall nominate a temporary secretary who shall call a meeting of all the eligible clubs in that area. A minimum of 10 eligible clubs in a particular area are required for the formation of a District Council except in special circumstances determined by the Board. If at that meeting a formal motion to form a new District Council is carried, a temporary committee shall be elected to carry on the work of the new District Council until the first District Council meeting can be held.

25.2. As soon as possible after the meeting, the temporary secretary must forward to the Board full details of the formation of the new District Council and its elected officials. The Board will then report the formation of the new District Council to the Company at a National Council

meeting for ratification. When a new District Council takes part of the territory of an existing District Council, the Board, in consultation with the District Councils concerned, shall decide the new boundaries.

25.3. District Councils should agree changes to their boundaries with the relevant adjacent District Council(s). Where agreement cannot be reached between District Councils, the Board, in consultation with all District Councils involved, shall determine any changes to the District Council boundaries.

25.4. A District Council may be dissolved by a resolution of:

(i) that District Council; or

(ii) the Board; or

(iii) the Company at a National Council meeting. Such resolution shall require a two-thirds majority. If, in the case of a District Council or Board resolution, a simple majority agrees to the resolution, the matter shall be passed to the next higher level for consideration.

26. DISTRICT COUNCIL MEETINGS

26.1. Each affiliated club shall nominate in writing two of its members as delegates to represent that club at their District Council meetings. Only affiliated clubs that have paid their annual subscription prior to a District Council meeting may attend that meeting. The Headquarters’ Club shall have no entitlement to send delegates to any District Council. Any subsequent changes to the delegates, including the appointment of a deputy, shall be similarly notified. Any affiliated club having a delegate appointed as an officer of the District Council shall be entitled to nominate a replacement club delegate, in which case the officer will lose the right to vote, except that the chair has the right of a casting vote in the event of an equality of votes.

26.2. Each District Council shall:

a. meet annually;

b. meet prior to any National Council meeting to consider the agenda;

c. hold other special meetings when required by:

(i) instruction of the Board; or

(ii) instruction of the District Committee; or

(iii) a written requisition of 20 per cent of the clubs affiliated to that District Council.

d. administer the business of the Company in accordance with the Rules and Regulations;

e. administer all funds entrusted to it for the benefit of the Company;

f. investigate and/or refer to the Board matters affecting the interests of the Company that are:

(i) referred to it,

(ii) of concern raised from within the Company;

g. appoint and remove officers and members of the District Committee; and

h. have the power to appoint and dissolve sub-committees of the District Committee.

27. DISTRICT COUNCIL ANNUAL GENERAL MEETING

27.1. At least weeks’ notice of the District Council annual general meeting (“District AGM”) shall be given to the clubs affiliated to the Company through the District Council.

27.2. At least four weeks notice before the District AGM, items for the agenda must be received by the District Secretary.

27.3. At least two weeks prior to the District AGM, three copies of the agenda papers and one of the District Annual Report(s) shall be sent to the clubs affiliated to the Company through that District Council.

27.4. The agenda for the District AGM shall be to:

a. receive the Annual Report of the District Committee;

b. receive the balance sheet and accounts of the District Council for the preceding financial year;

c. elect, from the members of the District Council, a District Committee of: (i) Chair;

(ii) Hon.Secretary;

(iii) Hon. Assistant Secreatries and Coaches if required;

(iv) Hon Treasurer; and

(v) A maximum of ten others to hold office until the next District AGM (at which they will be eligible for re-election)

d. elect the representative in accordance with Article 5 from the members of the District Committee;

e. elect the delegates (who must be members of the District Committee) to represent the District Council at a National Council meeting (each a delegate). The number of delegates (one of whom shall be that District Council’s representative appointed in accordance with Article 5) who may represent a District Council at a National Council meeting shall be determined as follows:

(i) a District Council having up to and including 30 affiliated clubs on 30 September in each calendar year shall be represented by a maximum of two delegates.

(ii) a District Council having between 31 and 45 (inclusive) affiliated clubs on 30 September in each calendar year shall be represented by a maximum of three delegates.

(iii) a District Council having more than 45 affiliated clubs on 30 September in each calendar year shall be represented by a maximum of four delegates. And in the event of any District having a delegate appointed as Chair such District shall be entitled to nominate a replacement Delegate, in which the Chair will lose the right to vote, except that the Chair has the right of a casting vote.

Any delegate unable to attend a National Council meeting shall inform their District Chair who may appoint another member of that District Committee in their place.

f. Appoint one auditor who shall not be a member of the Disitrct Committee

g. Transact any other business permitted by the Rules and Regulations of the Company.

28. OTHER DISTRICT COUNCIL MEETINGS

28.1. At least 14 days’ notice shall be given to the clubs affiliated to the District Council of any other District Council meeting.

28.2. At least 10 days before such meeting, items for the agenda must be received by the District Secretary.

28.3. At least 5 days before such meeting, three copies of the agenda papers shall be sent to the clubs affiliated to the District Council.

29. DUTIES OF DISTRICT OFFICERS

29.1. Each District Secretary shall:

a. keep a current register of the clubs affiliated to the District Council;

b. arrange meetings of the District Committee giving at least 7 days’ clear notice to the members of such committee;

c. keep accurate minutes of all meetings of the District Council, the District Committee and any sub-committee thereof;

d. attend to correspondence;

e. generally administer the business of the District Council in accordance with the instructions of the District Committee;

f. within 10 days of each District Council meeting, send a report to the National Secretary; and

g. within 10 days of the District AGM, send the names and addresses of the District Committee to the National Secretary.

29.2. Each District Treasurer shall:

a. receive monies on behalf of the District Council;

b. forward all monies to the National Treasurer from time to time or at the request of the National Treasurer;

c. discharge the financial liabilities of the District Council as instructed by the District Committee from monies received from the National Treasurer;

d. keep an accurate record of all income and expenditure;

e. provide financial reports to the District Committee; and

f. make such returns as are required by the National Treasurer of all events held in the District for which the levy has been received and of any cancelled events. A levy summary shall be sent to the National Treasurer within 14 days of the end of the month to which it relates. All returns shall be accompanied by a copy of each relevant bank paying-in slip.

30. DISTRICT COMMITTEES

Each District Committee shall:

a. meet at least once in each quarter;

b. transact the business of the District Council;

c. have the power to fill any casual vacancy in the District Committee;

d. appoint and dissolve sub-committees as required;

e. investigate and/or refer to the Board any matters that the District Committee considers affect the interests of the Company; and

f. deal with disciplinary matters that arise in accordance with the Rules and Regulations.

31. AFFILIATION TO THE COMPANY

31.1. An eligible club that wishes to become an affiliated club must:

a. apply on the prescribed form and pay the annual subscription to the District Secretary of the District Council in which the eligible club’s headquarters are located or in which it normally intends to promote events; or

b. apply via the Cycling Time Trials’ website.

31.2. The decision as to whether an eligible club shall be permitted to become an affiliated club shall be made by a simple majority of those voting at the next meeting of the District Committee. If approved the National Secretary shall be informed of the decision within 14 days. The National Secretary shall then forward to the Secretary of the now affiliated club a copy of the Rules and Regulations.

31.3. The District Committee shall in its absolute discretion be entitled to refuse any application by an eligible club to become an affiliated club and any such decision shall within 7 days of such decision being made be notified in writing to that eligible club. In such circumstances such eligible club may within 28 days of such decision appeal to the Board whose decision shall be final. Such appeal must be made in writing and be received by the National Secretary.

31.4. The District Committee shall be entitled to refuse an application from an eligible club to become an affiliated club where such eligible club has adopted or intends adopting a similar name to that of an affiliated club.

32. APPOINTMENT AND ROTATION OF DIRECTORS AND APPOINTMENT OF COMPANY SECRETARY

32.1. The Board shall consist of not less than two and not more than eleven directors including the Chair (together “the Officers”).

32.2.

a. At every third National Council AGM held after their appointment or last reappointment (as the case may be) as Chair, the Chair shall retire from office but shall be eligible for reappointment as Chair.

b. If the delegates at the National Council AGM at which a Chair retires do not appoint another person in place of the retiring Chair, the Chair shall, if willing to act, be deemed to have been reappointed unless at the meeting a resolution for the Chair's reappointment is put to the meeting and lost. If the Chair is not reappointed or deemed to be reappointed, the Chair shall retain office as Chair until the meeting appoints someone in their place.

32.3.

a. Subject to article 32.3(b) at every National Council AGM one-third of the directors (excluding the Chair) or, if their number is not a multiple of three, the number nearest to one-third shall retire from office.

b. At every third National Council AGM following the year of the adoption of these articles (2015) the number of directors to retire from office shall be such number as is required so as to ensure that no director shall hold office (without being re-elected) for any period exceeding three years.

c. All directors who so retire by rotation shall be eligible for reappointment.

d. The directors (other than the Chair) to retire by rotation shall be those who have been longest in office since their last appointment or reappointment, but as between directors who became or were last reappointed directors on the same day those to retire shall (unless they otherwise agree among themselves) be determined by lot.

e. If the delegates at the National Council AGM at which a director retires by rotation do not appoint another person in place of the retiring director, such director shall, if willing to act, be deemed to have been reappointed unless at the meeting it is resolved not to fill the vacancy or unless a resolution for such director's reappointment is put to the meeting and lost. If such director is not reappointed or deemed to be reappointed, such director shall retain office until the meeting appoints someone in their place, or if it does not do so, until the end of the meeting.

32.4. No person other than a Chair or director retiring by rotation shall be appointed as Chair or a director (as the case may be) at any National Council meeting unless:

a. such person is recommended by the directors; or

b. not less than 42 clear days before the date appointed for the National Council meeting, notice executed by the relevant District Secretary or District Chair has been given to the Company of the intention to propose that person for appointment stating the Office (if any) for which that person is proposed and the particulars which would, if such person is appointed, be required to be included in the Company's register of directors together with notice executed by that person of their willingness to be appointed; or

c. notwithstanding Article 32.5 in the event that no person or insufficient persons are proposed in accordance with Article 32.4(b) so as to fill all vacant positions as a director the chair of the meeting at the chair's sole discretion shall be entitled to accept the nomination of any person present at the meeting to fill any remaining positions as a director.

Provided always that in all cases no person shall be appointed or reappointed as Chair or as a director unless such person is entitled to attend and qualified to vote at a National Council meeting in accordance with Article 27.4(e).

32.5. Not less than 21 clear days before the date appointed for holding a National Council meeting notice shall be given to all who are entitled to receive notice of the meeting of any person (other than a Chair or director retiring by rotation at the meeting) who is recommended by the directors for appointment as Chair or as a director (as the case may be) at the meeting or in respect of whom notice has been duly given to the Company of the intention to propose that person at the meeting for appointment as Chair or as a director (whichever the case may be). The notice shall state the Office (if any) for which that person is recommended or proposed (as the case may be) and give the particulars of that person which would, if that person were so appointed, be required to be included in the Company's register of directors.

32.6. Subject as aforesaid, the members may by ordinary resolution appoint a person who is willing to act to be Chair or a director.

32.7. The Board may appoint a person who is willing to act to be Chair or to be a director (as the case may be) to fill a vacancy. A Chair or director so appointed shall hold office only until the next following National Council AGM and shall not be taken into account in determining the directors who are to retire by rotation at that meeting. If not reappointed at such National Council AGM, such person shall vacate office at the conclusion thereof.

32.8. The Board may appoint a Company Secretary for such term, at such remuneration and upon such conditions as they think fit. A person so appointed may be selected from

amongst the serving directors (but does not have to be). A current appointment may be ended by the Board at any time and the Board may fill any vacancy that arises.

33. THE BOARD’S AUTHORITY

33.1. Subject to these Articles, the Rules and Regulations and any direction given under Article 3.1, the Board has control over the affairs and property of the Company and is responsible for management of the Company’s business. The Board has authority to exercise any powers of the Company which are necessary and/or incidental to the promotion of any or all of the objects of the Company set out at Article 3.1.

33.2. Without prejudice to the generality of the powers conferred by Article 33.1, the Board has the power:

a. to conduct the business of the Company in accordance with the Rules and Regulations and the Company’s policies and to report to the members from time to time;

b. to affiliate to and/or enter into agreements with other bodies subject to ratification at a National Council meeting

c. to make joint affiliation arrangements with other governing bodies;

d. to employ and dismiss employees, as necessary, for the conduct of the Company’s business and to regulate their remuneration;

e. to define the duties of the employees;

f. to appoint and dissolve sub-committees;

g. to appoint any person under power of attorney or otherwise to act for the Company as an agent subject to any conditions set down;

h. to co-opt onto the Board any person the Board considers necessary provided always that any person so co-opted shall not be entitled to vote;

i. to frame Standing Orders for the conduct of the Company’s business which shall not override the existing Rules and Regulations of the Company, unless approved by a special resolution at a National Council Meeting;

j. to define the area to be administered by each District Council;

k. to control any area in which for the time being there is no District Council;

l. to investigate and adjudicate upon:

(i) matters in which the interests of the Company are concerned

(ii) matters referred to it by District Councils

(iii) matters referred to it by organisations or individuals after investigation by a District Council

(iv) disputes between District Councils;

m. to make grants to District Councils for conducting the general business of the Company; n. to adjudicate on the competence of items submitted prior to their inclusion on a National Council meeting agenda and to determine the best order to expedite the business of the meeting;

o. to investigate and adjudicate upon claims to competition records; and p. to decide the levies for both Type A and Type B events.

34. MEMBERS’ RESERVE POWER

34.1. The members of the Company may, by special resolution, direct the Board to take, or refrain from taking, specified action.

34.2. No such special resolution invalidates anything which the Board has done before the passing of the resolution.

35. RESPONSIBILITIES OF THE BOARD

35.1. The Board shall:

a. meet as often as necessary, but not less than once in each quarter, subject to giving 14 clear days’ notice of each meeting to every director;

b. meet upon requisition of any four of the directors;

c. have charge of and cause proper accounts to be kept of the Company’s funds as required by law;

d. supervise the collection of subscriptions;

e. send such copies of the Annual Report and Accounts of the Company to members as are required by the Companies Act 2006; and f. cause proper minutes of meetings to be kept together with all other records of its competitions and competition records.

35.2. The Board may delegate any of the powers which are conferred on it under these Articles:

a. to such person or committee;

b. by such means (including by power of attorney);

c. to such an extent;

d. in relation to such matters or territories; and

e. on such terms and conditions; as it thinks fit.

35.3. If the Board so specifies, any such delegation may authorise further delegation of the directors’ powers by any person to whom they are delegated.

35.4. The Board may revoke any delegation in whole or part, or alter its terms and conditions.

35.5. Committees to which the Board delegates any of its powers must follow procedures which are based as far as they are applicable on those provisions of the Articles which govern the taking of decisions by the Board.

36. DIRECTORS TO TAKE DECISION COLLECTIVELY

36.1. Any decision of the Board must be either a majority decision at a meeting of the Board or a decision taken in accordance with Article 37.

37. WRITTEN RESOLUTION

37.1. A decision of the Board is taken in accordance with this Article when not less than 70 per cent of the eligible directors indicate to each other by any means that they share a common view on a matter.

37.2. Such a decision may take the form of a resolution in writing, where each eligible director has signed one or more copies of it or to which each eligible director has otherwise indicated agreement in writing.

37.3. References in this Article to eligible directors are to directors who would have been entitled to vote on the matter had it been proposed as a resolution at a meeting of the Board.

37.4. A decision may not be taken in accordance with this Article if the eligible directors would not have formed a quorum at such a meeting.

38. CALLING A MEETING OF THE BOARD

38.1. Any director may call a meeting of the Board by giving notice of the meeting to the directors or by authorising the National Secretary to give such notice.

38.2. Notice of a meeting of the Board must be given to each director.

38.3. Notice of a meeting of the Board need not be given to directors who waive their entitlement to notice of that meeting, by giving notice to that effect to the Company not more than 7 days after the date on which the meeting is held. Where such notice is given after the meeting has been held, that does not affect the validity of the meeting, or of any business conducted at it.

39. PARTICIPATION IN MEETINGS OF THE BOARD

39.1. Directors participate in a meeting of the Board, or part of a meeting of the Board when: a. the meeting has been called and takes place in accordance with these Articles; and b. they can each communicate to the others any information or opinions they have on any particular item of the business of the meeting.

39.2. In determining whether directors are participating in a meeting of the Board, it is irrelevant where any director is or how they communicate with each other.

39.3. If all the directors participating in a meeting of the Board are not in the same place, they may decide that the meeting is to be treated as taking place wherever any of them is.

40. QUORUM FOR MEETINGS OF THE BOARD

40.1. At a meeting of the Board, unless a quorum is participating, no proposal is to be voted on, except a proposal to call another meeting.

40.2. The quorum for meetings of the Board may be fixed from time to time by a decision of the directors, but it must never be less than two, and unless otherwise fixed it is two.

40.3. If the total number of directors for the time being is less than the quorum required, the directors must not take any decision other than a decision:

a. to appoint further directors; or

b. to call a National Council meeting so as to enable the members to appoint further directors.

41. CHAIRING MEETINGS OF THE BOARD

41.1. The Chair of the Company shall preside as chair of all meetings of the Board at which they are present and willing to act.

41.2. If the Chair is not participating in a directors’ meeting within ten minutes of the time at which it was to start, the participating directors must appoint one of themselves to chair it.

42. CASTING VOTE

42.1. If the numbers of votes for and against a proposal at a meeting of the Board are equal, the Chair or other director chairing the meeting has a casting vote.

42.2. But this does not apply if, in accordance with the Articles, the Chair or other director is not to be counted as participating in the decision-making process for quorum or voting purposes.

43. PROCEEDINGS OF THE BOARD

43.1. Each director must declare any personal interest such director may have in any matter discussed at a meeting of the Board. Unless permitted by the Chair, such director cannot be counted in the quorum or vote on such a matter.

43.2. Subject to the provisions of the Companies Act 2006, and provided that (if required to do so by the said Act) a director has declared to the Board the nature and extent of any direct or indirect personal interest that director may have, a director, notwithstanding their office:

a. may be a party to, or otherwise interested in, any transaction or arrangement with the Company or in which the Company is otherwise interested;

b. may be a director or other officer or an employee of, or a party to any transaction or arrangement with, or otherwise interested in, any subsidiary of the Company or body corporate in which the Company is interested; and

c. is not accountable to the Company for any remuneration or other benefits which such director derives from any such office or employment or from any such transaction or arrangement or from any interest in any such body corporate and no transaction or arrangement is liable to be avoided on the ground of any such remuneration, benefit or interest.

44. RECORDS OF DECISIONS TO BE KEPT

44.1. The Board must ensure that the Company keeps a record, in writing, for at least 10 years from the date of the decision recorded, of every decision taken by the Board.

45. TERMINATION OF DIRECTOR’S APPOINTMENT

45.1. A person ceases to be a director as soon as:

a. that person ceases to be a director by virtue of any provision of the Companies Act 2006 or is prohibited from being a director by law;

b. a bankruptcy order is made against that person;

c. a composition is made with that person’s creditors generally in satisfaction of that person’s debts;

d. notification is received by the Company from the director that the director is resigning from office, and such resignation has taken effect in accordance with its terms;

e. that person ceases to be a member of the Company;

f. that person has for more than six consecutive months been absent without permission of the Chair from meetings of Board held during that period and the Board makes a decision to vacate that person's office; or

g. that person is removed as a director pursuant to disciplinary action taken by the Company.

46. DIRECTOR’S REMUNERATION

46.1. All the directors:

a. must act gratuitously and receive no remuneration or other payment in money or money’s worth from the Company except expenses as set out in Article 47 and any payment or benefit in connection with the indemnity set out in Article 51;

b. shall not be entitled to any contract of employment with the Company; and

c. waive the right howsoever arising to claim against the Company for any amount in respect of compensation for loss of office for any reason whatsoever.

47. EXPENSES

47.1. Travelling expenses and a subsistence allowance may be claimed by individuals (including directors) acting in connection with the Company’s business in the following circumstances:

a. directors attending meetings of the Board or sub-committees or representing the Company or the Board elsewhere;

b. witnesses attending, at the request of a District Committee, a disciplinary hearing conducted by a District Committee; and

c. members of the Appeals Committee attending the hearing of an appeal.

47.2. In addition, the Board may authorise the reimbursement of travelling expenses and subsistence incurred by District Council officers, committee members and authorised representatives in carrying out their duties where it would not be reasonable to expect such duties to be carried out otherwise. The Board shall from time to time determine the maximum allowance in respect of expenses permitted under this Article and notify the same to the individuals concerned.

48. MEANS OF COMMUNICATION TO BE USED

48.1.

a. Anything sent or supplied by or to the Company under the Articles may be sent or supplied in any way in which the Companies Act 2006 provides for documents or information which are authorised or required by any provision of that Act to be sent or supplied by or to the Company.

b. Subject to the provisions of the Companies Act 2006, a document or information may be sent or supplied by the Company to a person by being made available on a website.

48.2.

a. Any notice or document to be sent or supplied to a director in connection with the taking of decisions by directors may also be sent or supplied by the means by which that director has asked to be sent or supplied with such notices or documents for the time being.

b. A director may agree with the Company that notices or documents sent to that director in a particular way are to be deemed to have been received within a specified time of their being sent, and for the specified time to be less than 48 hours.

48.3. A member whose registered address is not within the United Kingdom and who gives to the Company an address within the United Kingdom at which notices may be sent to them or an address to which notices may be sent by electronic means is entitled to have notices sent to them at that address, but otherwise no such member is entitled to receive any notices from the Company.

48.4.

a. If the Company sends or supplies notices or other documents by first class post and the Company proves that such notices or other documents were properly addressed,

prepaid and posted, the intended recipient is deemed to have received such notices or other documents 48 hours after posting.

b. If the Company sends or supplies notices or other documents by electronic means and the Company proves that such notices or other documents were properly addressed, the intended recipient is deemed to have received such notices or other documents 24 hours after they were sent or supplied.

c. If the Company sends or supplies notices or other documents by means of a website, the intended recipient is deemed to have received such notices or other documents when such notices or other documents first appeared on the website or, if later, when the intended recipient first received notice of the fact that such notices or other documents were available on the website.

d. For the purposes of this Article 48.4, no account shall be taken of any part of a day that is not a working day.

49. NO RIGHT TO INSPECT ACCOUNTS AND OTHER RECORDS

49.1. Except as provided by law or authorised by the Board or an ordinary resolution of the members, no person is entitled to inspect any of the Company’s accounting or other records or documents merely by virtue of being a member.

50. PROVISION FOR EMPLOYEES ON CESSATION OF BUSINESS

50.1. The Board may decide to make provision for the benefit of persons employed or formerly employed by the Company or any of its subsidiaries (other than a director or former director or shadow director) in connection with the cessation or transfer to any person of the whole or part of the undertaking of the Company or that subsidiary.

51. INDEMNITY

51.1. Subject to Article 51.2, a relevant director of the Company or an associated company may be indemnified out of the Company’s assets against:

a. any liability incurred by that director in connection with any negligence, default, breach of duty or breach of trust in relation to the Company or an associated company;

b. any liability incurred by that director in connection with the activities of the Company or an associated company in its capacity as a trustee of an occupational pension scheme (as defined in section 235(6) of the Companies Act 2006);

c. any other liability incurred by that director as an officer of the Company or an associated company;

51.2. This Article does not authorise any indemnity which would be prohibited or rendered void by any provision of the Companies Acts or by any other provision of law.

51.3. In Article 51.1:

a. companies are associated if one is a subsidiary of the other or both are subsidiaries of the same body corporate; and

b. a "relevant director" means any director or former director of the Company or an associated company.

51.4. Subject to the Rules and Regulations, every employee of the Company, Chair, director, District Committee member, officers and officials of affiliated clubs, event secretaries,, timekeepers, marshals, course measurers, caterers, helpers in the conduct of an event under the jurisdiction of the Company, shall be entitled to be indemnified by the Company from its assets or insurances against any claim made against them by a third party, including all expenses, charges, costs, losses or liabilities incurred by them provided that:

a. the activity being undertaken was in good faith and not knowingly illegal;

b. was in the course of the Company’s business;

c. the person concerned was not a driver or a passenger in a motor vehicle where compulsory insurance should be in place under the Road Traffic Acts;

d. the Company is advised immediately or as soon as practicable of any accident, incident or otherwise which could result in a claim against the Company.

52. INSURANCE

52.1. The Board may decide to purchase and maintain insurance, at the expense of the Company, for the benefit of any relevant director or in respect of such persons referred to in Article 51.4, in respect of any relevant loss.

52.2. In Article 52.1:

a. a "relevant director" means any director or former director of the Company or an associated Company;

b. a "relevant loss" means any loss or liability which has been or may be incurred by a relevant person in connection with that person’s duties or powers in relation to the Company or any associated Company; and

c. companies are associated if one is a subsidiary of the other or both are subsidiaries of the same body corporate.

Standing Orders

Applicable to all meetings of the National Council, National Committee, District Councils, District Committees and all Sub-Committees, except where specifically stated.

1. Observance of the Rules

Meetings to discuss any business of the Company shall be held in accordance with the Rules.

2. District Council Chair

The Chair of a District Council shall preside at all meetings of the District Council and District Committee.

3. Sub-Committee Chair and Secretary

A Sub-Committee shall elect a Chair and a Secretary from among its members at its first meeting, and they shall continue in office so long as the Sub-Committee is in being.

4. Temporary Chair

In the absence of the Chair of the Company or of the Chair of any District Council, any Committee or Sub-Committee, those present shall elect one of their number to preside. Such temporary Chair shall vacate the chair on the arrival of the Chair.

5. Chair's Vote

The Chair of the Company or of any District Council shall have a casting vote, but shall not have the power to adjourn any meeting without the consent of the meeting.

6. Chair's Power

The Chair of the Company or of any District Council shall have discretion to refuse or to defer any motion of closure unless satisfied that reasonable opportunity has been allowed for discussion of the matter that is before the meeting at the time. The Chair of the Company or of any District Council shall have power also to decide points of order and the priority of speakers, and the Chair's decisions upon these matters and upon the interpretation of the normal rules of debate shall be final.

7. A Quorum

For District Council meetings a quorum shall consist of delegates from not less than five of the clubs eligible to be represented. If a quorum is not present within 10 minutes of the time appointed for holding such a meeting the Chair shall have the power to proceed as if a quorum were present.

For District Committee meetings a quorum shall consist of not less than five of the members of the District Committee. If a quorum is not present within 10 minutes of the time appointed for holding such a meeting the Chair shall have the power to proceed as if a quorum were present.

8. Business of a Meeting

The business of a meeting shall be transacted in the following order: Minutes and their confirmation; Matters arising from the Minutes; Correspondence; Reports of Committees and/or Officers; Matters for debate; General business. The business of a National Council Meeting shall be transacted in accordance with Articles 12-23. The order of business may be varied by consent of a two- thirds majority of those present and voting.

9. The Agenda

Motions on the Agenda for any meeting of the National Council or of a District Council may be moved and seconded by any delegate. Amendments to motions on the Agenda for such

meetings may also be moved and seconded by any delegate except that amendments to any motion may not be moved or seconded by a delegate from the body submitting the motion.

10. Not on the Agenda

Any matter not on the agenda papers for any meeting of a District Council may be brought forward without notice providing that it does not involve alteration of the Rules or Regulations or Standing Orders, and subject to the consent of two-thirds of those present and voting.

11. Notice of Meeting

The accidental omission to give notice of a meeting to or the non-receipt of notice of a meeting by any person to whom such notice ought to be given shall not invalidate the proceedings at such meeting nor shall either the accidental omission to send a copy of the agenda paper of such meeting to or the non-receipt of a copy of the agenda paper by any person to whom the same ought to be sent under any of the standing orders invalidate the proceedings at such meetings.

12. Re-discussion of Propositions

Propositions which have been voted upon at any meeting of the National Council shall not be re-discussed by the National Council within a period of six months, except upon a resolution passed by four-fifths of those present and voting.

13. District Committee Vacancies

A District Committee shall have the power to fill any district vacancy.

14. Voting

Voting at all meetings in cases where the Rules do not provide for a ballot, may be by show of hands. A ballot shall be taken at the request of one-third of those present.

15. Confidential Discussions

Matters discussed at any Committee or Sub-Committee meeting shall be deemed private and confidential, unless released for publication.

16. Matter for Publication

At the conclusion of each meeting of the National Committee or any District Committee the Secretary shall be instructed upon those matters concerning which a report of the discussion and voting can be forwarded to the Cycling Press and those other newspapers that specifically invite such information to be supplied. Representatives of the Press as such shall be admitted to meetings of the National and District Councils but not to committee meetings.

17. Appeal Committee

No person other than the parties to the proceedings and their authorised representatives and witnesses may be present at any proceedings heard by an Appeal Committee. No report of the proceedings shall be published other than the findings or decision of the Committee.

Rules of Cycling Time Trials

1.

Disciplinary Action & Appeals by the Promoting Club

a. Subject to the provisions of Article 9 and Rule 2, where an individual or individuals or club is alleged to have infringed the Regulations for the Conduct of Time Trials, the promoting club may hold an enquiry within 72 hours of the completion of the event and thereafter must report the circumstances to the District Committee whether or not an enquiry has been held by the promoting club. Notwithstanding the above, all disciplinary matters arising from National Championships must be referred to the Board who will appoint an Ad Hoc Committee to hear the case.

b. The organiser, person appointed by the organiser or the organising club may take action within 72 hours of the completion of the event and disqualify/reprimand a rider, team and/or club before, during or after the event. Disqualification can be from the event and/or from prizes awarded in the event.

c. The disqualified rider, team and/or club shall be notified of the decision in writing within 14 days of the event and, if possible, verbally within 72 hours of the completion of the event.

d. When action has not been taken within 72 hours of the completion of the event, the organiser/organising club shall have no further powers to take disciplinary action, except that they may disqualify a rider/club from the result of the event where it is found that they did not complete the course.

e. The event organiser, or other appointed person shall notify the District Secretary within 14 days of the event regarding any disciplinary action taken within 72 hours of the completion of the event and/or any complaints that the organiser/club was unable to make a decision about within 72 hours of the completion of the event, giving all such details as are known at that time.

f. The individual, or individuals, or club upon whom or on which any penalty is imposed by the promoting club shall have a right of appeal to the appropriate District Committee. Notice of appeal shall be in writing, signed by the appellant or their or its duly authorised representative, and shall be served on the appropriate District Secretary not later than 14 days from the date on which notification of the decision of the promoting club is received by the individual, or individuals, or club concerned. Any such appeal shall be taken, by the District Committee, as a rehearing of the charge or charges following the procedure laid down in Rules 2, 3,4,5 & 6 provided that the promoting club shall be notified of the time and place of the rehearing and shall be entitled to be represented at such rehearing.

2. The Company’s General Responsibility

a. Where an offence is alleged in connection with a time trial the District Committee within whose area such alleged offence occurs shall have jurisdiction to hold an investigation (whether or not a report has been received from the promoting club). Provided that where an investigation is held by a District Committee other than that having jurisdiction by virtue of this Rule, such proceedings shall not be automatically invalidated but an aggrieved individual or club may require the proceedings to be transferred to the District Committee having jurisdiction.

b. All other alleged offences against the Rules and Regulations shall be dealt with by the District Committee to which the individual's club(s) concerned is/are affiliated.

c. A complaint in relation to an alleged offence shall be made in writing and must be received by the relevant district secretary within 14 days of the completion of the event in default of which (subject to sub paragraph (e) this Rule) no disciplinary action shall be taken against the rider, team and/or club the subject matter of the complaint

d. Where a rehearing has been ordered, this must take place within 28 days of the decision to rehear the case having been taken.

e. Notwithstanding the provisions of paragraphs (a) and (b) of this Rule the Board shall have power to take any action which it shall deem necessary to safeguard the interests of the sport, or in cases of urgency. In such cases it shall have all the powers of a District Committee in addition to its own powers.

3. Action & Procedures prior to a hearing

a. Where action was not taken within 24 hours of the completion of the event, the individual, or individuals, or club concerned (the accused) shall be notified by the District Secretary of the allegations made and shall have the right to reply to the allegations. Such notification to the accused shall be in writing and (save in exceptional circumstances*) shall be made within 14 days of a complaint being received by the District Secretary. (*e.g. should the rider be badly injured).

b. If the accused wishes to reply to the allegation then such reply must be in writing, signed by the accused or their representative authorised in accordance with paragraph 4(a) hereof, and shall be served on the appropriate District Secretary not later than 14 days from the date on which notification of the allegation was sent to the accused. After receiving the reply, or after 16 days from sending the notice of the allegation should no reply have been received, and if the offence is regarded as minor the District Secretary and Chair may decide to issue a warning letter to the accused.

c. If the accused wishes to appeal against a warning letter, notice of appeal shall be in writing, signed by the accused or their duly authorised representative, and shall be served on the appropriate District Secretary not later than 14 days from the date on which the warning letter was sent. The complaint will then be considered under the provisions of rule 3(e).

d. Should the District Secretary and Chair decide that the offence is not a minor offence the District Secretary and Chair shall decide whether or not a Disciplinary Hearing should be held. If the District Secretary and Chair decide not to proceed to a Disciplinary Hearing they shall report this to the relevant District Committee who shall have the power to overrule that decision and to have the complaint referred to a Disciplinary Hearing.

e. Following the decision to hold a Disciplinary Hearing (whether such decision is made by the District Secretary and Chair, or the relevant District Committee) the accused, or where a club is concerned the General Secretary of that club, shall be given not less than 14 days clear notice to attend before the District Committee to explain the action or conduct alleged. Where the accused is less than 18 years of age on the date the alleged offence occurred then additional copies of the notice shall be sent to the parent or guardian as shown on the parental consent form, and to the General Secretary of the accused’s club. Such notice shall be in the form prescribed from time to time by the Board.

f. In the next succeeding clauses of these Rules, the word "accused" refers either to an accused individual, a group of individuals, or an accused club as appropriate.

g. An accused may within 7 days after receipt of a notice served under sub-paragraph (e) hereof, by counter-notice in writing, request an adjournment of the hearing of the charge or charges if in all the circumstances it would be unreasonable to require the attendance of the accused either personally or by a representative appointed, under sub-paragraph 4a hereof, on the day and time appointed. Such adjournment shall not normally be for a period exceeding 14 days and in no circumstances for a period exceeding 28 days and shall only be granted upon the authority of the District Chair whose decision shall be final.

h. As an alternative to holding a disciplinary hearing:

(i) The District Committee may offer a specified sanction to the accused giving the accused the opportunity to:

a. admit the allegation;

b. forego the right to a disciplinary hearing and the right to an appeal; and

c. accept the terms of the specified sanction.

(ii) Unless within 14 days of receipt of details of the specified sanction the accused rejects the terms of the specified sanction the accused shall be deemed to have accepted the terms of such specified sanction.

(iii) If the accused rejects the terms of the specified sanction, the complaint shall proceed to a disciplinary hearing in accordance with Rule 3(e). Notice of rejection of the specified sanction shall be in writing signed by the accused or their duly authorised representative and shall be served on the appropriate district secretary not later than 14 days from receipt by the accused of details of the specified sanction

(iv) If the accused accepts the terms of the specified sanction within the said 14 days no disciplinary hearing shall be held

4. Procedures at Disciplinary Hearings

a. An accused individual, or individuals, may authorise another person (not being a Barrister, Solicitor or Legal Executive) to represent them and an accused club may authorise not more than two persons to represent it in proceedings taken under this Rule. A Barrister, Solicitor or Legal Executive may only represent an accused club if they are the regularly appointed or elected Chair or Secretary thereof. Any such authority must be in writing and must be delivered to the District Secretary not later than the start of the meeting at which the proceedings are to be held.

b. If the accused fails to appear before the District Committee either personally or by a representative appointed under the provisions of sub-paragraph 4(a) hereof, the Committee may, if it is reasonably satisfied that the proceedings have been brought to the notice of the accused, continue with the hearing of the charge or charges alleged and if necessary exercise the disciplinary powers conferred on it by Rules 1, 2, 3, 4 & 5. However, the Committee may at any time adjourn such proceedings if it thinks fit to require the attendance before it of the accused or any witness.

c. Any member of the Committee who is concerned in the proceedings either as:

(i) complainant, or (ii) member of a complainant club, or (iii) the person or member of the club against whom or which the offence is alleged, or a witness, shall retire from the Committee during the hearing of the proceedings. Where in such cases the remaining members of the Committee do not constitute a quorum, the matter shall be reported to the Chair of the Council who shall appoint an ad hoc committee of five members to hear the proceedings and who shall have all the powers of the District Committee on their behalf.

d. Where an accused alleges any irregularity in the proceedings arising prior to the opening of the hearing the accused shall give details of the alleged irregularity at the opening of the hearing and if the Chair is satisfied as to the objection the Chair shall adjourn the proceedings to enable the irregularity to be rectified. If no objection is raised as aforesaid the accused shall be deemed to have waived any such irregularity. Any other irregularity in the proceedings shall be a ground for appeal under Rule 8.

e. The procedure which shall be adopted by the Committee shall be as follows:

(i) The accused and/or the accused's duly appointed representative(s) are called before the Committee and their identities established.

(ii) When members of a team time trial are subjected to disciplinary proceedings, the members of the team may be examined by the Committee individually or collectively according to the circumstances of the enquiry.

(iii) Any Committee Member not present at this stage of the hearing shall not be admitted to the hearing until after the Committee's decision is reached and the decision is communicated to the accused and/or the accused's representative(s), except as a witness.

(iv) The allegation against the accused is read.

(v) The accused is asked to admit or deny the allegation.

(vi) If the accused admits the allegation a statement in explanation and mitigation may be made. The accused may then be questioned by members of the Committee and will retire while the Committee reach a decision. If, before reaching a decision, the Committee wishes to hear evidence of witnesses the procedure set out in clauses (vii) to (xi) shall be followed.

(vii) If the accused denies the allegation the Chair then outlines the procedure which shall be as follows:

a. the first witness is called into the room

b. they make their statement without interruption

c. the Chair and members of the Committee question the witness

d. The accused or, if represented, the accused's representative(s) questions the witness.

(viii) The second and subsequent witnesses are heard similarly.

(ix) The accused and/or their representative(s) are invited to state their case and may be questioned thereafter by the Chair and members of the Committee. If the accused or their representative(s) call witnesses, they are heard in a similar manner to paragraph (vii) & (viii) hereof save that the witness may be questioned by or on behalf of the accused before the Chair and members of the Committee. Witnesses having been heard, shall remain at the hearing until dismissed.

(x) The Committee may consider any written statement of evidence in the absence of the maker of the statement if it is signed by the maker and dated. The Committee may also consider a photographic copy of such a statement. The Committee may if it thinks fit adjourn the proceedings for a period not exceeding 14 days if it requires the personal attendance of the maker of the statement.

(xi) All persons other than the Committee retire while the Committee reach a decision, which shall be decided by a simple majority vote.

(xii) The Committee's decision is communicated to the accused and/or the accused's representative(s).

f. Where the proceedings before the District Committee are a rehearing of the charge or charges by way of appeal against a decision of a promoting club under the provisions of Rule 1(b) the procedure laid down in paragraph 4(e) above shall be followed except that the duly authorised representative(s) of the promoting club shall question each witness (and the accused if the accused or the representative(s) give evidence) immediately before the Chair and members of the Committee and may state the reasons for the promoting club's decision before the close of the proceedings.

g. A District Committee which takes disciplinary action in accordance with these Rules may:

(i) disqualify, confirm or remove the disqualification of a competitor in an event.

(ii) impose a fine on an individual or racing team, using the scale of fines determined by the Board.

(iii) warn, reprimand or suspend an individual for a time or indefinitely from competing in or officiating in connection with any event held under the Rules & Regulations.

(iv) suspend a club for a time or indefinitely from promoting any event under the Rules & Regulations.

5. Notices Following a Disciplinary Hearing

The District Council Secretary shall within 14 days notify the decision of the Committee and details of any penalty imposed by notice in writing to:

(i) The accused

(ii) The General Secretary of the promoting club.

(iii) The General Secretary of the accuessed individual’s club.

(iv) The Secretary of the District Council to which the accused belongs if different from the District Council holding the investigation.

(v) The National Secretary who shall keep a register of such decisions and penalties

Footnote: In the case of proceedings being heard by a panel appointed by the Board, using of the above notifications will be the responsibility of the Chair of the panel.

6. Reports

The District Committee may publish reports of its proceedings and decisions under these Rules.

7. Recognition of Suspensions

A suspension imposed or recognised by the British Cycling Federation shall normally be recognised by the Company. The Board shall have the power to vary the penalty for competition under the Rules and Regulations of the Company upon application by the suspended individual or club.

8. National Appeals

a. In the next succeeding clauses of this Rule the word "appellant" refers either to an individual, individuals or club as appropriate.

b. An appellant against whom disciplinary action has been taken under the provisions of Rule 4 and who is aggrieved by the decision shall have the right to appeal, except that an appellant who has failed to attend before the Board hearing their case, either personally or by a representative appointed under the provisions of Rule 4(a) shall have no right of appeal without special dispensation from the National Chair.

c. Where the Chair of the Board feels that there may have been a miscarriage of justice, at a Disciplinary Hearing, the Chair may order an Appeal Hearing to re-examine the case.

d. The lodgement of an appeal shall not (unless the National Chair so directs) suspend the operation of the decision complained of pending the hearing of the Appeal.

e. Any notice of appeal must be in writing, signed by the appellant (or in the case of an appeal by members of a team time trial team, each and every member of the team must sign the appeal) or the appellant’s duly authorised representative. It shall state the precise grounds of appeal and include details of any new evidence that it is intended to be relied upon. In the case of an appellant upon whom or which sentence has been imposed, the notice must make clear whether the appeal is against conviction or sentence or both. Such notice must be served on the National Secretary not later than 14 days from the date on which notice of suspension or other disciplinary action is notified to the appellant. The National Secretary shall forward a copy of the notice to the Secretary of the District Council imposing the suspension or disciplinary action and the District Committee shall be represented at the hearing of the appeal by not more than two duly authorised representatives.

f. There must be forwarded to the National Secretary with the notice of appeal, a deposit of £250 including V.A.T. as security for the expenses of the appeal, which sum may be ordered to be forfeited in whole or in part by the Appeals Committee taking into account all the circumstances of the case.

g. Upon receipt of a notice of appeal by the National Secretary the Chair of the Council shall forthwith nominate a Committee of three from the members of the Appeals Panel to hear the appeal and shall fix a convenient date and venue for the hearing of the appeal. At least seven days notice of such date and venue shall be given to the appellant and the Secretary of the District Committee imposing the suspension or disciplinary action.

h. An accused individual, or individuals, may authorise another person (not being a Barrister, Solicitor or Legal Executive) to represent them and an accused club may authorise not more than two persons to represent it in proceedings taken under this Rule. A Barrister, Solicitor or Legal Executive may only represent an accused club if they are the regularly appointed or elected Chair or Secretary thereof. Any such authority must be in writing and must be delivered to the Appeal Chair not later than the start of the meeting at which the proceedings are to be held.

i. The procedure to be adopted by the Committee shall be as follows:

(i) The appellant and their or its representative(s) and representatives of the respondent District Committee, District Council or the Board are called into the room and their identities established.

(ii) The Chair reads the notice of appeal and outlines the procedure to be followed.

(iii) The appellant's case is stated. Any matter or thing, which is not covered by the notice of appeal, may not be raised. The Committee and respondents in that order question the appellant or the appellant's representatives.

(iv) The respondents state the reasons for their decision. The Committee and appellant in that order question the respondents' representatives.

(v) All persons other than the Committee retire whilst the Committee decide whether to allow the appeal, reject the appeal or themselves proceed to rehear the charge or charges against the appellant.

(vi) If the Committee decide to rehear the charge or charges it so informs the parties and thereafter follows the procedure outlined in Rule 4(e) (vi to xii) and 4f except that:

a. the respondents to the appeal may question the appellant (if the appellant gives evidence) and the appellants' witnesses before the members of the Committee do so,

b. neither party may put forward evidence which was not put forward at the earlier proceedings unless it can be established to the satisfaction of the Chair of the Appeals Committee, that such evidence was not readily available in the earlier proceedings and that details of such new evidence have been given. If the appellant has given such notice of their intention to introduce new evidence, details of such new evidence must be provided in written form at least 14 days before the date set for the appeal. If the Chair decides in favour of allowing the new evidence to be included the Chair shall order a rehearing whereupon the respondent Committee must be given an opportunity to reply to the new evidence. If necessary an adjournment of the appeal hearing, not exceeding 14 days, may be made.

(vii) If the appellant is substantially successful in their appeal, the Committee shall decide whether all or part of the deposit paid by the appellant under paragraph (e) of this Rule shall be returned to the appellant and whether all or any part of the expenses incurred by the appellant and the appellant's witnesses shall be reimbursed and shall notify the appellant of their decision, which shall be final.

j. After hearing the appeal (whether or not this has included a rehearing of the original charge or charges) the Appeal Committee may confirm, vary or quash the decision under appeal and its decision shall be final. The Chair of the Appeal Committee shall notify the results of the appeal to the persons specified in Rule 5 within seven days.

9. Appeals Panel

The Appeals Panel shall consist of 24 individuals who shall be past or present members of the National Council but who shall not be currently members of the Board. National Council shall elect 6 individuals each year to serve for a period of four years. Additionally, replacements shall be elected to fill any vacancies that arise; the replacement shall serve for the balance of the 4 years remaining in the vacant position.

10. Service of Notice

a. The following notices shall be served by posting the same in a prepaid envelope with "signed for" delivery or such form of delivery as may replace it:

(i) Notices to attend before a District Committee required by Rule 3e

(ii) Notice to an appellant required by Rule 8f

(iii) Notice required by Rule 5(i) when the accused does not attend the disciplinary hearing.

b. Any notice which is required to be served upon any individual or club or officer of the Council or a District Council under provisions of these Rules shall be served by posting the same in a prepaid envelope, addressed to:

(i) an individual - at their last recorded address: or

(ii) in cases where an offence is alleged in connection with a road time trial, at the address shown on the accused's entry form for that event.

(iii) a club - at the address of the General Secretary of the club shown for the time being in the register kept by the Secretary of the District Council through which the club is affiliated.

(iv) an officer of a District Council or National Council - at the address shown for that Officer in the current edition of the Handbook.

c. Any notice served under this Rule 10 shall be deemed served on the second working day after the date of posting.

Regulations

FOR THE CONDUCT OF ROAD TIME TRIALS

1. Observance of Regulations and Behaviour

a. Competitors, officials, helpers or members of affiliated clubs shall not act or behave in a manner such as to give oﬀence to the public interest or such as to bring the sport into disrepute.

b. The onus of ensuring the observance of Regulations governing the promotion and conduct of events shall be upon the promoting body. Any member of an affiliated club procuring or assisting in procuring a breach of the Company’s Rules and Regulations shall be deemed to have committed a breach of such Rules and Regulations, and shall be liable to disciplinary action.

c. When a rider is suspended from competition such rider may not compete in any event held under the jurisdiction of the Company during the period of suspension

d. A rider who knowingly competes with, paces or is paced by another rider who is suspended from competition shall themself be guilty of a breach of Regulations and liable to disciplinary action.

2. Powers of the Board

The Board shall:

a. have the power to grant exemption from the operation of such of these Regulations and/or make such additional Regulations as it thinks ﬁt in respect of:

(i) time trials in stage races;

(ii) selection and international events;

(iii) cycling festivals of not fewer than ﬁve days and similar events; (iv) course design;

b. not exercise the powers conferred herein without ﬁrst obtaining the views of the appropriate District Committee(s) on the proposed exemption(s).

EVENTS

3. Definition of Events

An “Event” under the Company’s Regulations is a cycle time trial between riders:

a. on the open road where the starting interval is not less than one minute unless police permission is given for 30 second intervals; or

b. on a road closed to all other traffic where the starting interval can be 30 seconds; and in both cases the maximum scheduled interval shall be no greater than 30 minutes.

Event Types are:

Type A

• “Open” - entry open to ﬁrst claim members of any affiliated club. Entry may only be restricted by gender or by type of machine.

• “Semi-open” – entry further restricted by speciﬁed criteria, e.g. age, previous performance, residential area, club membership.

• “Association Event” – entry restricted to all who qualify by membership of that Association.

Type B

• “Club Event” – entry restricted to members of the promoting club and their guest riders.

• “Inter-Club Event” – entry restricted to members of named affiliated clubs.

• “Combined Clubs” – a co-ordinated series of club events run consecutively within one overall promotion.

• “Special Event” – an event approved by the Board, in consultation with the District Council(s), organised by an individual or organisation not eligible for membership of the Company.

Application for approval must be at least three months prior to the proposed event date. Footnote: A guest rider need not be a member of an affiliated club.

4. Approval of Events

Each District Committee shall call a meeting no later than October each year to allocate dates for Type A events to be held in its area during the ensuing year. Each District Committee shall have power to allocate or refuse a course, date or time for any event. Clubs wishing to promote an event must apply to the Secretary of the District in which the event starts, by the date speciﬁed. Where an event enters any other District(s) application must also be made to the Secretary of these District(s). For Type A events, the dates allocated by the District Council shall be forwarded to the National Secretary in the approved form by the District Secretary not later than 25th October. Notwithstanding the above, Districts may approve a new date for an event that has been postponed during the year.

The National Secretary shall compile a list of Type A events which, subject to the approval of the Board, shall be published in the handbook.

Not later than 28th February each District shall make provision for the approval of Type B events. Subsequent additions may be made to Type B events with the District Committee’s approval.

Except in 12 hour events, no event shall be approved where a rider shall be started before the official time of sunrise nor shall any rider be started after a time when they cannot reasonably be expected to ﬁnish before the official time of sunset.

It is an oﬀence to promote an event that has not been approved by the appropriate District Committee(s). The course, date or time of start shall not be altered without the consent of the District Committee(s) except in the interests of safety.

5. Change and Cancellations to Type A events

Amendments or additions to the list of events in the handbook may be made subject to the approval of the District Committee and the Board. Subject to Regulation 4, after 31st March there shall be no changes to BBAR or National Championship events.

Should an event be postponed in accordance with Regulation 4, a competitor listed on the start sheet for the original event may withdraw their entry. The event secretary shall have the discretion to accept additional entries and/or to reset the ﬁeld. Entrants who withdraw have no right to a full refund, but the event secretary may determine a partial refund if appropriate. Levies are payable in respect of the original number of competitors plus all new entrants who are accepted to ride, less those who have withdrawn. Entrants to the original event shall have preference over new entrants. Entrants to the postponed event shall be accepted on the basis of performance. Any special conditions applying to the original event shall be retained. Times recorded in the postponed event shall be valid for all purposes.

A promoting club wishing to cancel an event prior to the day of the promotion shall consult either with the Secretary, Open Events Secretary or Chair of the controlling District Council before implementation of the cancellation, submitting full details and reasons for the proposed cancellation.

The Secretary, Open Events Secretary or Chair of the controlling District Council shall consider all relevant matters before deciding whether a cancellation shall be valid. Where cancellation is due to emergency action on the day of the event, details and reasons for this shall be notiﬁed to the District Secretary.

Where a Club cancels an event, other than due to an emergency on the day, without prior consultation at the earliest opportunity, with the Secretary, Open Events Secretary or Chair of the controlling District Council, it will be considered a breach of this regulation.

Where it is not possible for a club to promote an approved event, the District Committee may authorise the running of that event by another club.

6. Private Time Trials

A private time trial is a ride in an authorised Club, Inter-club or Combined Clubs event where the rider does not qualify to ride. These riders may only compete at the promoter’s discretion and shall not be eligible for any awards.

7. Who may compete

Competitors in Type A events must be either:

a. members of clubs directly affiliated to the Company* or of the Headquarters’ Club; or

b. schools’ representatives when riding in Youth Championship events; or

c. members of overseas clubs or trade teams affiliated through their National Governing Body or Federation to the Union Cycliste Internationale (U.C.I).

Members of such clubs or trade teams may compete as a member of a national or regional representative team. All overseas riders must present their current racing licence or membership card to the designated official prior to starting.

The minimum age for competitors when competing on a solo machine in events on the public highway is 12 years. *

* Competitors under 12 may compete in events that are held on closed roads or off the public highway (parks, motor racing circuits etc.)

8. Club Membership

A rider may only be a first claim member of one club or a member of a trade team and must enter Open and Semi-open events in the name of that club or that trade team. A rider who changes their club or trade team after the closing date for entries must ride in the name of the new club or new trade team but is not eligible for any team award. A rider may only change their first claim club or trade team once in any calendar year.

Competitors in Youth Championship events may enter in the name of their school or first claim club.

9. Age Categories

Youth: until their 16th birthday. (N.B. a Youth may compete as a Junior)

Junior: from their 16th birthday and until 31st December of the year in which their 18th birthday occurs

Espoir: from 1st January of the year following their 18th birthday and until 31st December of the year in which their 22nd birthday occurs

Veteran: 40 years of age and over on the day of the event

Para-cyclist: any athlete who satisfies the minimum disability requirements specified by the Union Cycliste Internationale. Classes of disability shall be such categories as determined by British Cycling from time to time.

10. Gender Categories

The Board shall have the power to amend the policy of the Company set out in the table below and to fix a date when such amended policy will come into effect, which may be immediate. The Board will notify District Secretaries within 7 days of any such Board resolution and publicise any such amended policy on its website as soon as possible after the passing of any such amendment by the Board. This power is subject to the Members' Reserve Power in Article 34 of the Articles of Association (special resolution of the Company to direct the Board to take, or refrain from taking, specific action).

The following table applies to transgender persons, that means all persons who wish to compete in a gender other than was assigned to them at birth.

Affirmed Gender Policy applies to Policy

Male A transgender male (female to male) May compete in the Open Category.

Female A transgender female (male to female) Must compete in the Open Category

Non-binary A person who asserts they are neither male nor female Must compete in the Open Category

All such persons should seek permission before competing in their affirmed gender from a body created by the Board to decide all gender eligibility issues (hereafter “the Gender Tribunal”). Subject to its terms of Reference that body will have power to permit or refuse a request to compete in their affirmed gender and amend any result recorded on CTT’s database. All information supplied for that purpose will be treated as confidential. The person seeking such permission will have the right to appeal to an Appeal Committee of CTT who will also treat all information provided as confidential. The Gender Tribunal appointed by CTT’s Board to take such decisions will also determine any objections raised by another person, whether a racecial or rider as to the gender of a rider in an event. Any personal information received for that purpose shall be treated as confidential. The person who raised an objection or was the subject of that objection shall also have the right of appeal to an Appeal Committee who shall likewise treat any personal information in the same way.

The intention of the policy is to permit only persons to compete as female who satisfy all these three requirements; they must have been assigned the sex female at birth, they must never have gone through any part of male puberty and they must not have had a testosterone result in serum above 2.5 nmol/L level before competing even if they satisfy the other two requirements.

The terms of reference of the Gender Tribunal shall be decided by the Board and the members of the Tribunal shall be appointed by the Chair of CTT and approved by the Board. The Gender Tribunal shall have power to waive the first requirement (assigned the sex female at birth) if satisfied there was a mistake in the assignment of sex at birth but not the second or third requirements.

All competitors shall be under an obligation to answer questions relating to gender on the CTT website or when entering an event by any means (such answers will determine whether a rider is assigned to the Open or Female Class) accurately and truthfully. Breach of this obligation will be a disciplinary offence under the Rules of CTT albeit that any allegation of breach relating to gender declarations will not be dealt with by an organiser or District but by the Gender Tribunal created under this Regulation which shall treat all information as confidential. Any person disciplined by the Gender Tribunal shall have the right to an appeal to a CTT Appeal Committee.

From 2 January 2024 CTT will no longer supply the declared gender of riders to organisers only the class (Open or Female) in which they are permitted to ride. Organisers must adopt the same classifications as notified by CTT. In the case of Type B/Club events an organiser must accept the declaration as to class as given by the rider and report any concerns to the CTT Gender Tribunal by notification to gendersupport@cyclingtimetrials.org.uk.

11. Entry to Events

a. Type A events: A competitor must enter the event by using the appropriate entry form (see Note 1) together with the correct entry fee. Any omission or inaccuracy may constitute a breach of Regulations. The following information must be given:

(i) type of machine (e.g. bicycle, tricycle or tandem), which must be ridden on the day except as provided for in the Regulation governing tandems.

(ii) performances relative to that machine. N.B. Where a performance has been declared null and void it must not be included on any entry form.

(iii) partner(s), reserve(s) for tandem or team time trial events

(iv) willingness or not to be a reserve

Should a cheque or similar negotiable instrument be dishonoured, the entrant will be liable for costs incurred.

b. Type B events: Entries shall be on:

(i) the official signing-on sheet (see Note 2); or

(ii) the appropriate entry form (see Note 1).

The promoting club shall also keep at the event, an up-to-date written record of the address, telephone number (optional) and the Cycling Time Trials affiliated club of all participants in the event, including private time triallists.

c. Competitors under the age of 18 years may only compete with the written consent of their parent or guardian given on the form(s) currently prescribed by the Board. A completed copy of the prescribed form(s), signed by the parent or guardian to conﬁrm such consent, must be given to the event secretary or their representative either before or at the time of the competitor signing the signing on sheet in accordance with these Regulations.

d. A member of an affiliated club shall not compete in an event (as deﬁned in regulation 3):

(i) promoted by a club not affiliated to the Company; or

(ii) not approved by the appropriate District Committee

e. A competitor must not enter or accept an invitation to compete in more than one competitive cycling event (see Note 3) on the same day except when:

(i) their entry or acceptance for one event has been withdrawn before the closing date for entries for that event; or

(ii) it is possible and reasonable to start and ﬁnish in both event

f. A competitor must not enter a type A event more than once with the aim of undertaking multiple rides within the said event.

g. Notwithstanding the above, a competitor may apply to the National Secretary, no later than 72 hours before the event, for permission to compete in a second event:

(i) when riding for a National Team or Team of a similar standard in an international event

(ii) at the request of the National Team Manager.

Note 1: Standard entry form dated 2018 or later, or the Cycling Time Trials Internet Entry System.

Note 2: Official Signing On Sheet (2018)

Note 3: A competitive cycling event includes time trials, road races and triathlons or similar and will include all competitive cycling events held under the technical regulations of British Cycling.

12. Null and Void Performances

A ride is null and void when:

a. An event is declared null and void, or

b. A rider is disqualified from an event.

13. New or Improved Performances

a. Definition of handicap types

Two types of handicapping are referred to in these regulations:

1. Performance based handicapping, which is based on past performances

2. Age and classification based handicapping, which is based on characteristics of a rider outside of their control.

b. For performance handicap events, any improvement or new performance occurring more than three days before the event must be notiﬁed in writing, by telephone, by fax, or by email to the promoting secretary. This must be done within three days of the new or improved performance. Any improvement made within three clear days of the event shall be ignored, except for second or lower class events where entry is restricted by performance.

c. Riders entered in Semi-Open events where entry is restricted to riders slower than a specified standard and who beat the standard prior to the event may ride in the event but shall not be eligible for any award except in the performance handicap section, if any.

COMPETITOR

14. Competitors General Equipment Requirements

Every competitor must ensure that their machine is so constructed, equipped and maintained as to be capable of being ridden on the road safely at all times and in all conditions.

a. The use of fairings or windbreaks is prohibited.

b. The use of machines containing additional power sources for propulsion is prohibited.

c. The use of recumbent machines is prohibited.

d. Para-cyclists who are unable to ride a machine that complies with any of the machine regulations can apply to the Board for dispensation.

e. The braking systems must operate independently on front and rear wheels. On tricycles and tandem tricycles two brakes may operate on the front wheel.

f. Bicycles with any fixed wheels drivetrain must have a locking device securing the sprocket. Machines with fixed wheel drivetrains require a brake operating on the front wheel.

g. No competitor shall be permitted to start either a Type A or Type B event unless such competitor has affixed to the rear of their machine a working rear red light, either flashing or constant, that is illuminated and in a position that is clearly visible to other road users.

h. No competitor shall be permitted to start either a Type A or Type B event unless such competitor has affixed to the front of their machine a working front white light, either flashing or constant, that is illuminated and in a position that is clearly visible to other road users.

i. All competitors must wear a properly affixed helmet which must be of hard/soft shell construction. Helmets should conform to a recognised Standard such as SNELL B95, ANSI Z90.4, AUS/NZS 2063:96, DIN 33-954, CPSC or EN 1078.

j. It is the responsibility of the rider to select a helmet that offers protection against head injury and does not restrict the rider’s vision or hearing.

k. It is the responsibility of the rider to ensure that the helmet is properly fitted, is undamaged and in good condition.

l. Cycling Time Trials makes no warranties or representations regarding the adequacy of any standard or the fitness for the purpose of any brand of helmet and will not accept any claims arising from the use of any particular helmet.

15. Machine Classes

a. Time Trial Machine Class

a. The competitor must normally assume a sitting position on the bicycle. This position requires that the only points of support are the following: the feet, on the pedals, the

seat on the saddle, the elbows/forearms and the hands holding the handlebar or aerobar. The use of the so-called ‘tuck’ or ‘superman” positions are not allowed.

b. The riding position must be set so that vision is not compromised such that the competitor cannot react safely to events that can reasonably be expected to occur during the event in question.

c. Machines may be fitted with aero/tri bars.

d. Brake levers must be secured to the handlebars in such a position as to enable the competitor to readily apply both brakes whilst holding the handlebars at their widest point. The width of the handlebars must be no less than 350mm.

e. Deep section rims, tri-spoke and wheels of a similar design may be used. The front rim must have a depth of no more than 101mm.

f. Disc wheels or spoked wheels fitted with cover may only be used on the rear of a machine.

b. Road Bike Machine Class

a. The competitor shall normally assume a sitting position on the bicycle. This position requires that the only points of support are the following: the feet, on the pedals, the seat on the saddle and the hands holding the handlebar, tops, drops or brake hoods

b. The road bike must possess drop or flat handlebars. No tri-bars or clip-on bars are allowed. The minimum width of the handlebars must be 350mm outside to outside at their widest point and 250mm inside to inside minimum distance between brake lever hoods at their narrowest point. The maximum distance between the rearmost edge of the handlebar top and the foremost part of the brake lever (the “reach”) to be 240mm1 . Handlebars must not be modified or cut down in any way.

c. Both front and rear wheels must have at least 12 spokes each with a maximum rim depth of 90mm.

d. Helmets used in road bike category events must not cover any part of the ears, have a tear drop / long “tail” or be marketed as a time trial specific helmet. The helmet should not be modified in any way but any features of the helmet (such as sliding vents or covers) can be used.

e. Hydration storage is limited to the use of water bottles or cages mounted within the main triangle of the frame for events up to 30 miles.

f. Road bikes, hybrid bikes and mountain bikes may be used in the road bike class provided they comply with the above criteria. Frames/bikes designated or marketed as time trial or triathlon-specific are prohibited.

N.B. Holding the brake hoods or drops may result in additional points of contact between the wrists/forearms and a rider’s handlebars. Such contact is permitted.

16. Competitor’s Clothing

Competitors in Type A and Type B events should wear appropriate Cycling Clothing, ranging from separate shorts/tops, skinsuits and tri-suits. Swimming type suits and running vests are not allowed. To be allowed to start all clothing shall be clean and tidy. No competitor may carry advertising or the name of a commercial business on their race clothing except:

a. where a competitor is a member of a club or team that has paid the advertising fee, they may carry advertising, but must not compete in clothing of a trade team that is/has been registered with the UCI unless they are a member of that team; or

b. when competing in club events. (N.B. The inclusion of a manufacturer's logo shall be permitted).

c. A competitor may not compete with items such as padding or fairings inside their clothing (skinsuit, socks, overshoes etc.) in order to significantly change the shape of their body This includes hydration bladders/rigid bottles in events under 30 miles. (N.B. The use of base/under layers is authorized)

1 This wording was amended and approved by the Board on 2 February 2025.

Competitors on solo machines must prominently display a number on a ﬂuorescent or reﬂective background of not less than 20x20cm. The number shall be centrally positioned below the waist so as to be clearly visible from the rear when in their normal riding position.

N.B. If the rider’s top covers their shorts, the number should be placed in a position equivalent to that described.

In tandem events each tandem shall be allocated one number which shall be worn by the rear rider as described above. The use of additional numbers shall be at the discretion of the promoter. Competitors must give their number verbally when called upon to do so by an official of the promoting organisation.

17. Signing-on Sheet and Signing-out Sheet

a. The competitors in all types of events must make themselves aware of any special safety instructions for the event and sign the official signing-on sheet when collecting their number.

b. In Type A events a competitor must return to the event HQ either during the event or within a reasonable time after the last rider has ﬁnished the event and must:

(i) return their race number(s); and (ii) (sign the official signing-out sheet. A rider who fails to so sign the official signing-out sheet shall be recorded as DNF.

N.B. Extenuating circumstances may be considered.

18. Covering the Course

The onus of keeping to the course rests with each rider.

In fixed time events the chief marshal may adjust the number of fixed distance circuits or sections individual competitors cover1. A competitor who fails to complete the entire published course (or such course as directed by the chief marshal) before the finishing circuit is reached shall be recorded as DNF.

When dismounted a competitor must wheel or carry their machine without assistance whilst covering any portion of the course.

1 In exceptional circumstances the chief marshal may adjust the number of circuits a competitor is required to cover (e.g. if such competitor is well ahead or well behind the ﬁeld) prior to that competitor arriving at the ﬁnishing circuit).

19. Awareness of Surroundings

a. Competitors must not use ANY audio equipment except prescribed hearing aids.

b. Where head and/or eye protection is used, competitors must ensure that this does not impair their vision or hearing.

N.B. A competitor in breach of this regulation shall be disqualiﬁed.

N.B. Competitors must not use a mobile phone while mounted on their machine.

20. Observance of the Law

All competitors in, or in the vicinity of the event, must observe the law of the land relating to road use. In particular, but without prejudice to the general principles of this Regulation, competitors must:

a. not ride in a manner that is unsafe either to themselves or to other road users;

b. ride on the left-hand side of the road except for safe overtaking and when making right hand turns;

c. conform to all traffic signs, signals and direction indicators;

d. in making any turn before, during or after the event, ensure that it is safe to do so.

Event officials must not seek to regulate or interfere with other traffic.

N.B. For the purposes of Regulation 20(b):

(i) in the case of a single carriageway road, a competitor must ride on the left hand side of the left lane of such carriageway; and

(ii) in the case of a carriageway comprising two or more lanes in the same direction of travel, a competitor must ride on the left hand side of the left lane of such carriageway.

Note: Where there has been an accident as a result of a competitor’s contravention of (a) above the competitor shall normally be subjected to a minimum effective period of suspension of six competitive months for a first offence and 12 months for a second offence.

COMPETITIVE MONTHS ARE DEEMED TO BE MARCH TO OCTOBER INCLUSIVE and

NON-COMPETITIVE MONTHS ARE NOVEMBER TO FEBRUARY INCLUSIVE

21. Paced or Company Riding

Competitors must ride entirely alone and unassisted and not ride in company or take shelter (commonly known as drafting) from other riders or vehicles. A competitor overtaking another must pass without receiving or giving shelter. The onus of avoiding company riding shall be upon the rider overtaken.

N.B. Competitors must ride entirely alone and unassisted and not ride in company or take shelter (commonly known as drafting) from another rider or vehicles.

If you should catch up another rider you should try to pass as quickly as possible and must not in any other circumstances ride close behind so that you take shelter from the wind. You must set your own pace and not use another rider as a pace maker. The onus on avoiding company riding shall be on the rider overtaken.

Nor is it in order to ride alongside and even to ride a few metres behind for any appreciable distance.

In the spirit of the sport, caught riders should not disturb the performance of the rider catching them by repassing and/or riding closely behind them, except when they can sustain that move. This is generally considered to mean that the caught rider should allow a reasonable gap to develop of some 30 to 50 yards/metres.

22. Use of Motor Vehicles

a. A competitor shall not be preceded, accompanied, followed by or in any way receive assistance from a motorised vehicle or its occupants, except in events at distances of 100km or more to assist with a competitor’s reasonable feeding and other requirements.

b. In International selection events the Board may authorise motorised vehicles for the observance of a competitor(s).

c. Where vehicles are to be authorised a full description of the vehicle and registration number shall be given to the event promoter prior to the start of the competitor. A competitor shall not be overtaken by their support vehicle more frequently than once every 10 miles. Where possible the vehicle must be driven at normal traffic speed and must not follow the competitor, nor impede or annoy other competitors. Any competitor whose authorised vehicle impedes or causes annoyance to any other competitor shall be liable to disqualiﬁcation from the event. Where any other vehicle precedes or follows for any length of time, or frequently passes a competitor, that vehicle shall be deemed to be associated with that competitor who shall be liable to disqualiﬁcation from the event.

23. Feeding

Competitors may only be handed food, drink or equipment from a helper who is on foot. The use of breakable vessels is prohibited. Every precaution must be taken to ensure that other traffic is not impeded.

24. Disease, Disability and Medical Treatment

No person may compete whilst knowingly suﬀering from any disease, mental or physical disorder or is undergoing medical treatment which makes it unsafe or undesirable to do so.

25. Use of Proscribed Substances

The anti-doping rules of Cycling Time Trials are the UK Anti-Doping Rules published by UK Anti-Doping (or its successor), as amended from time to time. Such rules shall take eﬀect and be construed as the rules of Cycling Time Trials.

Any person whom at an anti-doping control at an Event (as defined in CTT regulation 3) has provided a sample that subsequently returned an adverse analytical finding that results in a sanction that such person is ineligible for competition for a period of time, shall pay a fine to Cycling Time Trials of £1000. Any such person shall not be eligible to compete in any Event (as defined in CTT regulation 3) until such time as such fine has been paid.

NB: UK Anti-Doping Rules can be found at https://www.ukad.org.uk/documents/uk-antidoping-rules/

IF IN DOUBT CHECK IT OUT WITH UKAD

CLUB/ORGANISER

26. Limitation of Entries

Advisory note: During 2023 a Guaranteed Entry scheme will be available: Except for RTTC Championships where selection is based solely on fastest performance at this distance during the current and past three seasons, selection by Guaranteed Entry (GE) is permissible providing that:

(i) The entry fee is non-returnable except in the event of an event not taking place.

(ii) The number of entries thus accepted does not exceed 30

(iii) Guaranteed Entries will be on a first-come-first-served basis. Entries not meeting the above criteria will join all other entries and be selected by fastest on performance at the relevant distance during the current and past three seasons at the Closing Date for entries. If the event is oversubscribed at the Closing Date (after all Guaranteed Entries have been included) selection will be by fastest on performance at the relevant distance during the current and past three seasons

Other excess entries shall be made at the Organiser's absolute discretion once all entries with a qualifying performance are included.

Organisers promoting events accepting Guaranteed Entry will be shown as GE in the CTT handbook and on the CTT website.

Unless otherwise declared in writing to the District Council, when applying for the event* , selection of riders shall be on the fastest performance recorded during the current and past three years at the relevant distance. Selection by “first entries received” is not permissible. If there is no performance at the relevant distance and the event is oversubscribed, selection shall be at the organiser’s absolute discretion after accepting all riders with a qualifying performance first.

In cases of excess entries, a rider must be informed as soon as it is apparent their entry is not to be accepted.

a. By default events shall be limited to 120 riders.

(i) The District Committee may increase or decrease the maximum number or riders for Type A or Type B events in their District.

(ii) Event promoters may nominate reserve riders under the conditions of the reserve rider scheme.

(iii) Up to 40 teams may be accepted in four-up Team Time Trials.

b. In events counting towards the RTTC Women’s Best All Rounder Competition, 25% of the places and 25% of the reserve places must be reserved for women. Where there are more women entrants than allotted spaces, selection shall be on fastest performance as above

c. Where events are marked with a “T” in the handbook, tricyclists shall be given priority for at least 5% of the maximum permitted entry.

(i) In all mixed events that do not have special conditions relating to entry levels, 25% of all places and 25% of reserve places must be reserved for women. Where there are more women entrants than allotted spaces, selection shall be on fastest performance as above. Where there are fewer women than this, men may fill the spaces.

(ii) In all mixed events that DO have special conditions, sub-paragraph (i) above shall apply to the extent that (a) for those entrants who satisfy the special condition, 25% of all places and 25% of reserve places must be reserved for women; and (b) should there be any places available for entrants who do not satisfy the special condition, 25% of all places and 25% of reserve places must be reserved for women, irrespective of how many places have been allocated to women entrants in accordance with (a) above.

In both cases (a) and (b), where there are more women entrants than allotted spaces, selection shall be on fastest performance. Where there are fewer women than this, men may fill the spaces.

e. In all events (with the exception of RTTC National Championships) that do not have special conditions relating to entry levels 5% of places must be reserved for para-cyclists.

* Such events shall be identified as having special conditions of entry.

The Reserve Rider Scheme Conditions are as follows:

• National Championships (except the Youth 10 mile) and Type A events that receive more than the permitted number of entries may include up to a maximum of 15 reserve riders or five teams for Team Time Trials at the promoter’s discretion selected from the eligible entrants who have indicated their willingness to be reserves. In accordance with Regulations 26(b) and (d), 25% of reserve places MUST be reserved for women.

In the case of team time trials (to include “2 up” team time trials), should a complete team (not being a reserve team) not have signed on prior to the event, a complete reserve team shall have priority over any such incomplete team.

• Competitors must have indicated on their entry form their willingness to be listed as a reserve.

• The names and clubs of all the reserves MUST appear on the start sheet.

• Each reserve rider will be given a number on the start sheet and will compete wearing that number if a ride is available. This number must not be a duplicate of any number in the main field (a different colour is not enough of a difference). For example, for a 120 rider field, then numbers 12 to 130 can be used.

• If a woman rider does not start the event that rider’s place should be allocated to a woman reserve. If there are no women reserves to place then a man can take that place.

• Riders who know that they will not be starting should inform the promoter as soon as possible so that the ride may be allocated to a reserve. Event promoters should inform reserve riders before the event that they have a ride, and allocate them a starting time.

• The event organiser MUST appoint a steward to organise the reserve riders unless they have all been allocated a start time before the day of the event.

• The event organiser or appointed steward should inform the timekeepers of the reserves allocated a start and what number they will start at. Pre-allocated reserves should be informed before the event starts.

• A reserve rider WILL take priority over a rider reporting for a late start.

• Reserve riders will start at the position of the rider they are replacing but with their allocated number.

• Reserve riders who compete in the event will be eligible for prizes. Times recorded by reserves are valid for all purposes.

• Any reserves that turn up on the day, and fail to get a ride, will have their FULL ENTRY FEE reimbursed by the promoting club/organisation.

• The promoting club will NOT pay levies for reserve riders.

f. The organiser may allow “late” entries after the closing date; note:

• If an organiser allows entries after the publication of the start sheet, then the start sheet should contain starting slots reserved for late entrants.

• The organiser has discretion to decide on the number of late entries

• The eligibility of late entrants for prizes is at the discretion of the organiser

• Late entries may be automatically given a vacant slot in the start sheet, or allocated a slot by the organiser

• Late entries must be made online; postal late entries are not allowed

• Entrance fees for late entrants may differ from those paid by entrants before the closing date. This is at the discretion of the event organiser.

• Entrance fees for late entrants will be released to the organiser after the event.

• Late entries are not allowed if the event is an RTTC National Championship or part of the RTTC Classic Series

27. Duties of Event Secretaries

a. Literature

All official literature for an event (invitations, prior notices, circulars, entry forms, route cards, start and result sheets) must state that it is being held "For and on behalf of Cycling Time Trials under its Rules & Regulations".

b. Event Notification

Not less than six weeks before the event, a completed Police Notification Form shall be sent to:

(i) the Chief Constable(s) of each Police Authority; and (ii) to the Secretary of each District into which the event passes.

c. Event Officials

For all events the Event Secretary must:

(i) appoint checkers to enable the promoting club to certify that each finisher has covered the full course;

(ii) appoint marshals to indicate the direction only.

Additionally for all Type A Events the Event Secretary shall:

(i) appoint as timekeepers for the start and finish persons who have been approved for that purpose by a District Committee;

(ii) appoint a competent person to act as a number checker for the finishing timekeeper.

(iii) appoint a competent person to act as the "Start Line Official" who will "manage" the start line and assist the start timekeeper.

d. Performance Update

Where a rider gives such information, arrangements shall be made to amend performance handicaps if necessary. Any changes made must be notified to the rider prior to starting. No alteration shall be made after the rider has started. Riders who fail to give the required notice (Regulation 13) shall not be eligible to compete for handicap awards.

e. Start Sheets (Type A Events)

Shall list the following:

(i) that the event is being held "For and on behalf of Cycling Time Trials under its Rules & Regulations"

(ii) title of the event

(iii) date of the event

(iv) name and address of the Event Secretary

(v) name(s) of approved timekeeper(s)

(vi) name (if applicable) of the approved handicapper

N.B. The Event Organiser, Timekeepers and Handicappers must be members of an affiliated club.

(vii) a full description of the course, including the course key number, with precisely stated start and finish points, turning points and intermediate distances.

(viii) details of prize awards. Unless otherwise stated: the fastest riders of one club (excluding Headquarters' Club members) shall be the winning team; and where more than one team prize is offered any one club may take all of these awards.

(ix) the numbers, names and clubs of the competitors in their starting order, with their time of start.

(x) female riders, who must be indicated by the symbol "F" in events open to both sexes.

(xi) the designated point for the completion of the signing-on sheet, receiving any further instructions and the collecting numbers.

(xii) where it is not intended to supply food or drink, in events exceeding 50 miles.

(xiii) any applicable Local Regulations.

(xiv) Where veteran selection for the event will be based on best age adjusted results, and/or where veteran results will be adjusted according to age, machine or classification, a statement is included that “Veterans Time Trial Association adjustments will be used”.

As an alternative to the document described above, there may instead be a Start List, fulfilling items (i)-(iii), (ix) and (x) at a minimum. In addition to such a Start List, however, there must be a Cover Sheet or other document that may contain all items except (ix) and

(x), must contain all those provided in the Start List and always contain (i)-(iii) regardless. In the case of co-promoted events, a single Cover Sheet document may be written to be valid for multiple Start Lists. Together, the Cover Sheet and Start List may be used for the purpose of a Start Sheet as might be required by the Rules, Regulations and procedures

Prior to the event copies of the start sheet shall be sent to the following:

• the Secretary of the District Council authorising the event

• all event officials

• every accepted entrant to the address shown on their entry form or as requested

f. Course Inspection

It is the responsibility of the promoting club to inspect the course prior to its event and to report any changes to the course due to road repairs or alterations.

g. Organiser's use of Motor Vehicles

Notwithstanding the Regulation on the Use of Motor Vehicles, an Event Secretary may authorise the use of motorised vehicles for the purpose of providing feeding or other general assistance to competitors.

h. Start

(i) Provide a Signing-on Sheet (and in Type A events a Signing-Out Sheet) for all riders to sign, at the point designated on the start sheet, and issue, if necessary any further safety instructions to riders.

(ii) Subject to regulation 3 (30 second intervals), competitors shall be started at intervals of not less than one minute and having once started shall not be allowed a second start.

(iii) At the start a rider may be held by an official or, if preferred, remain stationary at the start point with one foot on the ground. Under no circumstances shall a "flying start" be allowed.

(iv) Competitors must not start earlier than their allotted time. If a competitor fails to start at their allotted time and subsequently reports to the starting timekeeper as being ready, their lateness in reporting shall constitute their penalty. They may then be started at the timekeeper's discretion but in no case less than one minute before or one minute after another competitor.

Only riders listed on the start sheet shall be allowed to compete. Save as otherwise provided, the Event Secretary shall have discretion to arrange the starting order as they wish bearing in mind the characteristics of their event and the need to avoid company riding as far as possible. It is not permissible to interpose in the starting order competitors in any other event except as provided for in the Regulation governing tandems.

i. Finish

The event secretary must ensure that the finish is clearly indicated with a chequered flag or board.

j. Result Sheets (Type A Events)

Shall list the following:

(i) that the event was held "For and on behalf of Cycling Time Trials under its Rules & Regulations"

(ii) title of the event

(iii) date of the event

(iv) name & address of the Event Secretary

(v) name(s) of approved timekeeper(s)

(vi) name (if applicable) of the approved handicapper

(vii) prize winners with award details. In the event of a tie the promoter shall have discretion regarding the awards to be made to tying riders but in no case shall the total prize value be reduced

(viii) the names and clubs of the competitors in order of the principal award with their times or distances

(ix) the numbers and/or names and clubs of all non-starters and non-finishers

(x) Where veteran results are adjusted according to age, machine or classification, the current Veteran Time Trial Association adjustments should be used.

(xi) female riders, who must be indicated by the symbol "F" in events open to both sexes

(xii) copies of the result sheet shall be sent within 28 days of the event to the following:

• the Secretary of the District Council authorising the event.

• all officials of the event.

• each accepted entrant to the address shown on their entry form or as requested.

• electronically in an appropriate format to results@cyclingtimetrials.org.uk or via the CTT "organiser's dashboard".

(xiii) the numbers and/or names and clubs of all non-starters and non-finishers

As an alternative the document described above, there may instead be a Result List, fulfilling items (i)-(iii) and (vii)-(x) at a minimum. In addition to such a Results List, however, there must be a Cover Sheet or other document that may contain all items except (vii)-(x), must contain all those not provided in the Result List and always contain (i)-(iii) regardless. In the case of co-promoted events, a single Cover Sheet document may be written to be valid for multiple Result Lists. Together, the Cover Sheet and Start List may be used for the purpose of a Start Sheet as might be required by the Rules, Regulations and procedures.

Where disciplinary action is pending the result sheet must be sent out no later than 14 days after the conclusion of the action, whether or not an appeal is lodged against the appropriate Committee's decision.

c. Prize Distribution

All prizes other than certificates, medals or trophies must be presented or dispatched within 28 days unless disciplinary action is pending, when the last paragraph of Regulation 27(j) shall apply. Certificates, medals or trophies, except perpetual trophies, must be presented or dispatched to the winners within 12 months of the event.

28. Event Levies

A levy as determined by the Board, per accepted entrant, shall be paid to the Treasurer of the authorising district controlling the event. The levy shall be paid in both Type A and Type B events.

Type A Events: levies shall be forwarded within seven days of the event to the Treasurer of the authorising District together with one copy of the Start Sheet, certified by the Event Secretary. Cheques shall be payable to “Cycling Time Trials”. Levies are not payable when an event has been cancelled or abandoned without any riders starting.

Type B Events: levies shall be paid to the Treasurer of the District controlling the events, along with a copy of the Signing-on sheets, where requested by the District Committee. Levies for events held between 1 January and 31 October shall be sent no later than the 30 November following the events. Levies for events held between 1 November and 31 December shall be sent in no later than 31 January following the events.

N.B: The current levy is as follows: Type A events £5 and Type B events £3 except for entrants in events restricted to Youths and also the Youth Championship who shall pay zero levies;

Time Trial Series £10; RTTC National Championships £15.

29. NOT USED

OTHER EVENTS

30. Tandems

a. No Type A event may be held where tandems compete with single machines.

b. Tandems may enter a Type A event but shall not be eligible for any prizes in the event and the time recorded shall not be used for any purpose unless the event is listed as being tandem event.

c. In events listed as being tandem events the names of any reserves shall appear on the start sheet. An individual may be nominated both as a member of a tandem pair and a reserve for another tandem pair but shall ride only once in the event.

d. Where only one member of a tandem pair is able to start, they may ride on a solo machine but shall not be eligible for any prizes in either the event nor any accompanying solo event and the time recorded shall not be used for any purpose.

e. Each member of a tandem pair and each reserve rider must complete a separate entry form for the event.

f. The steersperson on any tandem must be a person of 18 years or over.

g. Competitors under 12 years of age may compete on the rear of a tandem.

h. Subject to regulation 3 (30 second intervals), tandems shall be started at intervals of not less than one minute.

i. Each tandem shall be allocated one number that shall be worn by the rear rider.

j. In events with a full field, solo machines take priority over tandems - in which case, tandems cannot then be a reserve.

k. In Type A events of 50 miles or over where a tandem event is held in conjunction with a solo event, but constitutes less than 10% of the total number of machines, it will be permissible to interpose tandems, within the solo event.

31. Hill Climbs

A competitor:

a. may be held up but shall not receive a push start;

b. may not cover any part of the course on foot;

c. must not be accompanied by persons on foot.

32. Team Time Trials

a. Teams shall be of two, three or four riders. Teams in an event shall be of an equal number of riders. Reserves may be nominated as follows:

• Teams of two or three riders: one reserve

• Teams of four riders: two reserves

The names of all reserve riders must appear on the start sheet. An individual may be nominated both as a member of one team and a reserve for another team but shall only ride in one team.

b. Teams may consist of members of more than one club but such teams are not eligible to receive awards other than composite team awards.

c. If a team member changes club between the date of entry and the day of the event, they shall ride in the name of their new first claim club. Such teams shall not be eligible to take an award.

d. Teams shall start at the following intervals:

• Teams of three or four riders: three minutes

• Teams of two riders: two minutes

Incomplete teams may start but (except teams of three starting in an event for teams of four) shall not qualify for an award.

e. Every rider in each team shall be responsible for their own safety and compliance with the rules of the road.

f. No teams or members of teams shall take shelter from other vehicles or members of other teams.

g. The normal formation of a team shall be single file with the minimum amount of echelon to allow a view ahead for each rider. In passing other teams or vehicles teams shall always be in single file.

h. No racing shall take place between teams and/or individual riders. If one team overtakes another team the onus shall be upon the overtaken team to avoid such racing by dropping back if necessary.

i. The finishing time for a team shall be that of the last rider in the case of teams of two and three riders and the third rider in teams of four.

j. Only team members who start shall be eligible for awards. No special awards shall be given to an individual team member.

k. During an event a member of a team may not join or rejoin the team unless such member has ridden all the preceding part of the course.

N.B. All riders in a team are encouraged to wear clothing of a similar colour and design.

OTHER EVENTS

33. Appointment of Officials

Each District Committee shall appoint and maintain annual lists of the following:

a. Timekeepers

b. Assistant Timekeepers

c. Handicappers

d. Course Measurers

Each official must be a member of an affiliated club.

A District Committee may only appoint a timekeeper or assistant timekeeper upon production of a certificate valid until the following 31st October for a timer available to them. An assistant timekeeper shall not be upgraded until they have served for at least one season.

34. Course Measurement

a. Each District Committee shall prepare a schedule of its approved courses. Standard distance courses shall be measured and checked by appointed course measurers. Each course measurer shall submit a written report specifying intermediate points and their distances. These shall include the start, finish and all turning points specifically defined, supported by revolution counter readings of a cycle wheel or such other means as specified by the Board from time to time. The distance shall be certified by the course measurer to be not less than that specified.

b. Measurements shall be calculated from the recorded revolutions of a cycle wheel, the constant of which shall be determined by riding over an accurately measured standard distance of not less than half a mile, immediately prior to and after measuring the course or any part of it;

c. Each course shall be measured from start to finish in the direction in which it is to be ridden, and along a line that a competitor would normally follow. The finishing point shall be so fixed that a rider completing the course cannot have covered less than the specified distance.

d. Should an event be held on a standard distance course and it subsequently be found that the actual distance of such course is less than the stated distance for such course, unless a complaint in writing is received to that effect by the National Secretary (Competitions & Development) within 28 days of such event, all competitors' times recorded in that event shall be valid for all purposes (to include the BBAR) except for any claim for a competition record.

N.B. A copy of the complaint should also be sent to the relevant district secretary.

35. The Course

The straight line distance between start and finish of a course must not exceed the following:

10 and 15 mile course 1.5 miles

25, 30 and 50 mile courses 2.5 miles

100 mile courses 7.5 miles

12 and 24 hour courses 25 miles

a. In fixed distance events lengths of road may be covered up to four times.

b. In 12 and 24 hour events:

(i) lengths of road may be covered up to 6 times prior to the finishing circuit in any one calendar day.

Notwithstanding the above, a circuit of not less than 20 miles may be used any number of times, including as a finishing circuit.

(ii) a finishing circuit of not less than 10 miles may be used after a distance of 200 miles in 12 hour events or 400 miles in 24 hour events.

In the case of Type A events the District Committee may apply to the Board for dispensation for any course that does not comply with the above. District Committees may make emergency decisions.

In the case of Type B events the District Committee shall have discretion to vary the distance between start and finish as listed above.

This Regulation does not apply to events held on closed circuits.

36. New Courses

The District Committee shall consider for approval any request for a course submitted to it by a club. Details must be submitted at least four months before its required use. The club shall accept any amendments the District Committee may require or have the right of appeal to the next ordinary meeting of the District Council whose decision shall be final.

37. Closed Circuits

Closed circuit events shall have sufficient observers to see that strict observance of the regulations is maintained on all parts of the circuit.

38. Local Regulations

To safeguard the interests of the sport, a District Committee may make Local Regulations applicable to events and courses in its area. Any breach of Local Regulations that have been approved by the Board, and appear in full on the start sheet of Type A events or have been communicated in writing to the promoter of Type B events, may result in disciplinary action.

39. Approved Watches & Timers

Type A events shall only be timed using:

a. an electronic timer that has a quartz crystal oscillator, split timing facilities to decimal parts of a second, a digital display with a height not less than 4mm for seconds, minutes and where applicable hours (in the case of multiple displays at least one shall meet this requirement) and an initial battery life, when in full display of not less than 100 hours, or

b. a watch (time of day chronograph) that has a movement of not less than 18 ligne, at least one independent centre second hand and at least 13 jewels in the balance, escapement and train.

c. an Electronic Timing system as approved by the Board.

40.

NB: When using an Electronic Timing system, an approved timekeeper and watch are recommended as a backup.

Electronic timers and watches shall have obtained a certificate from a tester approved by the the Board showing it has fulfilled the requirements of the relevant test. Electronic timers shall require re-certification only if any timing component has been disturbed, modified, changed or adjusted. Watches require either a certificate issued during the previous 12 months or a Calibration Test Certificate issued during the last 36 months traceable back to National or International standards, from a body approved by the the Board. If during its certified period, a watch should need a repair which affects its accuracy, then it must be recertified in accordance with the test requirements laid down by the the Board.

Currently the certificate shall be traceable to the National Accreditation Service standards.

Note 1: Electronic timers should preferably have a control inhibitor on the reset and stop/start control.

Note 2: The test for watches, referred to above, at present occupies a minimum of 8 days and consists of a series of short tests of the chronograph action followed by determinations of the daily rate of the watch in the dial up, dial down and pendant up positions. The daily rate shall not exceed 15 seconds, either gaining or losing, on any of the days of the test.

Note 3: A list of approved timer testers appears elsewhere in this publication.

Timekeepers

The Principal (chief) Timekeeper shall liaise with any other timekeepers to synchronise watches (timers).

The Principal Timekeeper (or Assistant Timekeeper if delegated to do so) will:

a. ensure that the competitors are started in accordance with the start sheet (excepting where a rider has reported late);

b. identify the rider before allowing them to start.

Any perceived irregularities should be reported to the Event Secretary.

N.B. It is not the timekeepers' remit to refuse to start riders, or determine whether they are dressed correctly, entered correctly or riding a machine that conforms to Cycling Time Trials Regulations.

41.

Assistant Timekeepers

Assistant timekeepers shall work under the direction of a timekeeper to:

a. start competitors who cannot be started by the timekeeper owing to other duties;

b. assist the timekeeper in the timing of competitors in 12 and 24 hour events;

c. time finishers under the supervision of the timekeeper in Type A events.

42.

Units of Timing & Distance

Any part of a second in timing shall be recorded for all purposes as the next whole second except in the case of hill-climbs where timing shall be to 1/ 10th of a second. In 12 hour and 24 hour events distances shall be expressed to the nearest 1/100th of a mile covered.

Notwithstanding the above, in events that use an approved means of electronic chip timing, timing shall be recorded to 1/100th of a second.

Where a finishing circuit is provided in a 12 or 24 hour event, it shall be the responsibility of the promoting club to show, on the result sheet, the mileage covered by a competitor who entered the circuit but retired from the event before their full time limit had been reached;

their mileage to be taken as at their last known checking point. Where a competitor does not arrive on the finishing circuit, and for events where no finishing circuit is provided, the onus shall be on the competitor to make claim to the mileage covered.

43. Reporting Accidents

If a competitor or an event official is involved in an accident in or in the vicinity of an event which either/or:

a. results in personal injury; b. involves a third party; c. is reported to the police they must report the circumstances to the Event Secretary as soon as possible. The Event Secretary shall ensure that a full report is submitted to the National Secretary and the appropriate District Secretary within 14 days of the accident. The District Secretary shall notify the National Secretary of the District Committee's findings when its investigations into the accident have been concluded.

When a competitor is involved in an accident with a stationary vehicle, the appropriate District Committee MUST hold an investigation in accordance with Cycling Time Trials Rule 2(a) as a matter of urgency.

N.B. Accidents should be reported using the standard CTT form. This has been agreed with CTT's insurers and is available from either the District Secretary, National Secretary (Legal & Corporate) or can be downloaded from the CTT website. https://www.cyclingtimetrials.org.uk/documents/index/guidance

Further guidance is given in CTT Guidance Note 18 (Reporting Accidents) which is also available from the National Secretary (Legal & Corporate) or can be downloaded from the CTT website. https://www.cyclingtimetrials.org.uk/documents/index/organisers