Crime & Ethos CarletonUndergraduateCriminologyJournal
OperationsManual Introduction
Thetitle“Crime and Ethos”effectivelycapturestheessenceofourundergraduatejournal byintertwiningthestudyofcriminologywiththeconceptofethos;thecharacteristicspiritofa cultureorcommunityasmanifestedinitsbeliefs. Ourjournalarticulatesanethosthatmakes senseofundergraduateculturalandgenerationalbeliefsandunderstandingsofcrime,whichis expressedthroughourjournal,exclusivelycomposedofundergraduatescholarshipandthought. Readerscanexpectathematicintersectionofacriticalexaminationinthedisciplineof criminologyandthecommunicationofundergraduateacademicwriting. Crime and Ethos encouragesamultidisciplinaryandintersectionalapproach,appealingtoresearchwithinthe disciplinesofstudentsinfieldssuchaslegalstudies,sociology,psychology,andother interrelatedfields.
Purpose of the Manual
Thisoperationmanualservestobeacomprehensiveguideformanagingandoperating Crime and Ethos: Carleton Undergraduate Criminology Journal
Crime and Ethos’ Mission Statement
Crime and Ethos strivestocreateaspaceforelevatedscholarshipwithinthe Undergraduatestudentbody,primarilyforstudentswithintheInstituteofCriminologyand CriminalJustice(ICCJ).TheICCJpridesitselfonbeingadynamicsocialjustice-oriented nationalhubforinterdisciplinarycriticalcriminologicalresearch,teaching,andengagement Thisjournalallowsforstudentstofurtherengageincriticalinterdisciplinaryworkandwill preparethemforfutureresearchopportunities,suchastheHonoursThesis(CRCJ4908)and graduatestudies.
Objectives of Crime and Ethos:
- Providestudentswithopportunitiestoengagewithacademicscholarship;
- Demystifyresearchandacademicwritingforundergraduatestudents;
CrimeandEthos Carleton Undergraduate Criminology Journal
- Provideanincentivetostudentsbyhavingtheirworkpublishedinajournal;
- SpotlighttheworkofundergraduateresearchintheICCJ;
- Promotesavenuesofresearchforthecriminologyandcriminaljusticeprogram.
EditorialStructure Role Descriptions and Responsibilities
Theexecutiveeditorialstructureconsistsof:Editor-in-Chief(1),DeputyEditor(1), ExecutiveEditors(8),CopyEditors(4min./adhoc),andGraphicDesigner(1).
TheresponsibilitiesoftheEditor-in-Chiefinclude:
- Ensurethejournalupholdsitsobjectives,missions,andvision.
- Overseetheeditorialprocess,includingtheassignmentofsubmissionstoeditorsand selectionofsubmissionsforpublication.
- Ensuretheaccuracy,clarity,andconsistencyofpublishedcontent.
- Delegateresponsibilitiesandtaskstotheeditorialteam.
- Adheretothehiringprocessandselecttheeditorialteam.
- Criticallyandimpartiallyevaluatethesubmissionscontentforitsacademicrigor, relevance,clarity,andcontributiontothefield.
- Updateeditorialprocesses,submissionguidelines,andethicalstandardsasneeded.
- Overseethejournal’sbudget,ensuringresourcesareusedefficiently.
TheresponsibilitiesoftheDeputyEditorinclude:
- AssisttheEditor-in-Chiefinprovidingeditorialdirectionforthejournal.
- Overseethesubmission,review,andeditingprocess,includingscreening.submissions forsuitabilityandmakingeditorialdecisionsinconsultationwiththeEditor-in-Chief.
- WorkcloselywiththeExecutiveEditorsoftheeditorialteamtocoordinateandguide themthroughthevariousstagesofthepublicationprocess.
- Criticallyandimpartiallyevaluatethesubmissionsforitsacademicrigor,relevance, clarity,andcontributiontothefield.
- Updateeditorialprocesses,submissionguidelines,andethicalstandardsasneeded.
- Adheretothehiringprocessandselecttheeditorialteam.
CrimeandEthos Carleton Undergraduate Criminology Journal
- ProvidementorshipandtrainingtoExecutiveEditors,specificallyinacademic writing,researchethics,andthepeer-reviewprocess.
TheresponsibilitiesoftheExecutiveEditorsinclude:
- Criticallyandimpartiallyevaluatethesubmissionscontentforitsacademicrigor, relevance,clarity,andcontributiontothefield.
- Offercomprehensiveandconstructivecommentstowardsenhancingthequality, clarity,andacademicintegrityofthesubmission.
- Periodicallymeetwiththeeditorialteamtodiscusseditorialprocesses,policies, submissionguidelines,andethicalstandards.
- Executivesintheir3rdyearorhigherwillactasmentors,guidingandsupportingthe first-andsecond-yearexecutiveeditorsintheeditingandreviewingprocess.
- WorkincollaborationwithExecutiveEditorstooffercomprehensiveandconstructive commentstowardsenhancingthequality,clarity,andacademicintegrityofthe submission.
TheresponsibilitiesoftheCopyEditorsinclude:
- Reviewandeditapprovedarticlesforgrammar,punctuation,spelling,andsyntax.
- Ensurethatallcitationsandreferencesareaccurateandformattedcorrectlyaccording totheAPA7theditionstyleguide.
- Checkfactsandreferences,ensuringthatallinformationisaccurateandverifiable.
TheresponsibilitiesoftheGraphicDesignerinclude:
- Createanddevelopvisuallayoutsforthejournal,includingcoverdesigns,page layouts,andadditionalgraphicalelements.
- Workcloselywitheditorstoensurethatthedesignalignswiththejournal’sthematic contentandeditorialtone.
- Designingandcuratingengagingcontentrelevanttothejournal’sfocus.Including creatingpostsaboutrecentpublications,callsforpapers,andeditorialboard announcements.
- Attendeditorialmeetingstoprovideinputondesignaspectsandunderstandupcoming contentneeds.
CrimeandEthos Carleton Undergraduate Criminology Journal Hiring Process
Editor-in-Chief(1)
- Whenapplicable,thecurrentDeputyEditorwillassumetheroleoftheEditor-in-Chief fortheupcomingacademicyear
- Intheevent,thecurrentDeputyEditorisunabletocontinue,upperyearExecutive Editorswillfirstbeconsideredfortheposition,followedbyotherexistingboard members.Inanyotherevent,upperyearcriminologystudentswithresearch experienceshallbeconsidered.
- ThenewEditor-in-ChiefmustbeselectedbythecurrentEditor-in-ChiefbyApril30th ofthatyear
DeputyEditor(1)
- Whenapplicable,upperyearExecutiveEditorswillfirstbeconsideredfortherole.
- IntheeventnoupperyearExecutiveEditorsareabletocontinue,upperyear criminologystudentswithresearchexperienceshallbeconsidered.
- ThenewDeputyEditormustbeselectedbythecurrentEditor-in-ChiefbyApril30th ofthatyear.
ExecutiveEditors(8)
- AllExecutiveEditorsarerequiredtosubmitaresume/CV,awritingsample,andletter ofinterest.
- ExecutiveEditorialpositionsareopentoallundergraduatestudents.
- ExecutiveEditorswillbeselectedbytheEditor-in-ChiefandDeputyEditorinFallof theAcademicyear.
CopyEditors(min.4/adhoc)
- CopyEditorsarerequiredtosubmitaresume/CV,awritingsample,andletterof interest.
- CopyEditorpositionsarereservedforloweryearstudents.
- CopyEditors(4)willbeselectedbytheEditor-in-ChiefandDeputyEditorinFallof theacademicyear.
- AdditionalCopyEditorswillbehiredonanadhocbasis,dependingonthevolumeof submission.
GraphicDesigner
CrimeandEthos Carleton Undergraduate Criminology Journal
- OpentoallCarletonUndergraduatestudents.
- Requiredtosubmitaresumeandportfolio.
- WillbeappointedbytheEditor-in-ChiefandDeputy-EditorinFalloftheacademic year.
Selection&ReviewProcess
Submissions Guidelines
Beforesubmittingyourwrittenentry,pleaseensurethatyouhavereviewedandfulfilled therequirementslistedbelow Submissionsthatdonotadheretotheseguidelinesmaybe rejected.
- Theauthor(s)arecurrentlyenrolledasanUndergraduatestudentatCarleton Universityorarecentgraduate(withinthelasteightmonths).
- Submittedworksmustberelatedtothedisciplinesofcriminology&criminaljustice andfitinaccordancewiththejournal’sscopestatement.
- Theauthor(s)mustidentifythetypeofsubmissionuponsubmittingtheirwork, categoriesinclude:criticalreflection,artisticmedium,researchpaperorresearch project.
- Thetextisdouble-spaced;usesa12-pointTimesNewRomanfont;andhas1” margins.
- Allmaterialswithinthesubmissionhavebeenproperlycitedaccordingtothe7th editionofthePublicationManualoftheAmericanPsychologicalAssociation(APA); whereapplicabletheURLsforreferenceshavebeenprovided.
- Nominimumlength.CriticalReflection,CreativethinkingpiecesandResearchPaper Submissionsshouldnotexceed5,000wordsinlength,excludingbibliography,tableof contents,indexandanyotherrelevantmaterials.
- Thesubmissionfileisa.docxformat.
- Workissubmittedonorbeforethecallforsubmissiondeadline.
- Submissionhasnotbeenpreviouslypublishednorisitbeforeanotherjournalfor consideration.
CrimeandEthos Carleton Undergraduate Criminology Journal - Submissionistheonlysubmissionmadebythisauthor.Maybeaco-authoronanother submission.Maynotsubmitmorethanoneco-authoredsubmissionwiththesame co-author(s).Maximumoftwosubmissions.Perissueonly
- SubmissionsabidebytheJournal’sEthicalStandards.
- SubmissionsabidebyourAcademicIntegrityPolicy.
- Allidentifyinginformationhasbeenremovedfromthedocument,includingnameof author(s),studentnumber(s),andcourseinformation.
- Aseparatedocumentshallbesubmittedwiththewrittensubmission.Thisdocument willincludetheauthor(s)name,studentnumber,undergraduateinstitution,and submissiontitle
Decision Making and Review Process Onceallthesubmissionshavebeencollected,submissionswillberandomlyand anonymouslyassignedtoanExecutiveEditorforpeerreview.TheExecutiveEditorswillfirst ensurethatthesubmissionadherestoallofthesubmissionguidelinesorelseitmayleadtoan immediaterejection.Uponinitialscreening,ExecutiveEditorswillconductathoroughreadof thesubmission,criticallyandimpartiallyevaluatethesubmissionscontentforitsacademicrigor, relevance,clarity,andcontributiontothefield,andelectwhethertohaveitbe“Acceptwith proofing,”“Revisionsrequired,”Reviseandresubmit,”or“Declined.”.TheEditor-in-Chiefwill thencontactauthorsandinformthemofthedecisionandprovidesuggestionsforrevisionif applicable.Authorswillthenhavetheopportunitytomakechangesaccordingtotheeditor’s recommendations.Authorswillthenresubmittheirsubmissionforasecondreadwithin10 businessdaysofreceivingtherecommendations.Oncethesecondroundofreadinghasbeen completed,minoreditsmaybemadeifnecessary Followingalledits,finaldecisionswillbe made(acceptedordeclined)andacceptedsubmissionswillbeincludedinthepublicationofthe journal.
CrimeandEthos Carleton Undergraduate Criminology Journal
PublicationCycle
Publication Frequency
Thecurrentiterationofthisjournalwillbepublishedannuallyattheendoftheschool term(April).
Suggested Production Timeline
Asuggestedproductiontimelineisasfollows:
- ApplicationsforBoardRoleswillbeopenbytheendofSeptemberandmustremain openforaminimumoftwoweeks.
- Thehiringprocessshouldbecompletednomorethantwoweeksafterapplications close.
- SubmissionsshouldopennolaterthanOctober1st .
- SubmissionsshouldclosenoearlierthanthelastdayofFallTerm.
- FirstreadshouldtakeplacewithinthefirsttwoweeksoftheWinterTerm.
- Feedbackshouldbesenttoauthorsnomorethan5businessdaysafterthefirstread hasbeencompleted.
- Authorswillhave10businessdaystomakeeditsandre-submittheirwork.
- Thesecondreadshouldtakeplacewithin10businessdaysofreceivingthe re-submission.
- Ifnecessary,minoreditscanbesentbacktoauthorsforresubmissionfollowingthe secondread.
- Thefinalreadshouldoccurwithinfivetotenbusinessdaysafterthesecondread.
- Oncefinaldecisionshavebeenmade,copyeditorswillhaveoneweektoproofread.
- ByApril1stthejournalsubmissionsshouldbefinalizedforpublication.
- AnticipatedjournalpublishdateismidtolateApril.
Distribution and Open-Access Policy
Thejournalwillbepublishedandarchivedonadedicatedwebsite:cucjrPublisher Publications-Issuu.
CrimeandEthos Carleton Undergraduate Criminology Journal
All works published within Crime and Ethos: Carleton Criminology Undergraduate Journal are purview to the Open-Access Publication Policy The journal as a whole is available with no cost for the public to view and share. All submissions have been published under the protection and acceptanceofaCreativeCommonsLicense,allowinguseanddistributionsolong astheoriginalworksareappropriatelycitedandacknowledged.
Open-AccessPublicationDefinition: I. Author(s) grant to all potential readersandusersthefreeandperpetualrighttoaccess, distribute, and publicly display their work(s) in any digital format, subject to appropriatecitationandacknowledgement.
II. Author(s) grant limited printing and physical format distribution, subject to appropriatecitationandacknowledgement.
EthicalGuidelinesandIntegrity Ethical Standards
Crime and Ethos isdedicatedtofosteringascholarlyenvironmentthatrespectsand embracesdiversity,inclusivity,andglobalperspectives.Submissionsmustdemonstraterespect forculturaldifferencesanddiversity Authorsareexpectedtoavoidperpetuatingstereotypes, biasedviewpoints,orculturallyinsensitivenarratives.Thejournalstrictlyprohibitsanyformof racismordiscrimination.Thisincludes,butisnotlimitedto,contentthatdepreciatesindividuals orgroupsbasedonrace,ethnicity,nationality,religion,gender,sexualorientation,disability,or socioeconomicbackground.Submissionsshouldnotpromotedivisivenessorconflict.Instead, theyshouldaimtocontributeconstructivelytothefieldofcriminologyandbroadersocial discourse.Wearecommittedtoensuringthatallpublicationsupholdthesevalues.
Violationsofthesestandardsmayresultinarangeofactions,includingbutnotlimitedto submissionrejection,retractionofpublishedarticles,andprohibitionfromfuturesubmissionsto thejournal.Thisstatementreflects Crime and Ethos unwaveringcommitmenttoethical scholarshipandarespectful,inclusiveacademiccommunity.Itissubjecttoregularreviewand amendmenttoalignwithevolvingstandardandsocietalexpectationsinthefieldofcriminology.
CrimeandEthos Carleton Undergraduate Criminology Journal
Academic Integrity Policy Crime and Ethos: Carleton Undergraduate Criminology Journal Review demands academicintegrityforallauthorsandsubmissions.TheCentreforAcademicIntegrity(1999) definesthisas“acommitmenteveninthefaceofadversitytofivefundamentalvalues:honesty, trust,fairness,respect,andresponsibility”.
Allformsofacademicdishonestyaredestructivetothevaluesandmandateofthe journal.Formsofconductthatviolatethejournal'sstandardsofacademicintegrityarelisted below.Thislistisnotcomprehensivenorexhaustive.
1. Plagiarism
a. Definedaspresenting,whetherintentionallyornot,theideas,expressionsof ideas,orworkofothersasone’sown.Thisincludesreproducingorparaphrasing portionsofsomeoneelse’spublishedorunpublishedmaterial,regardlessof source,andwithoutpropercitationorreference.
2. Co-operationorcollaboration
a. Definedasco-operationorcollaborationfromanotherthatisnotlistedasan authororcontributor.
3. Misrepresentation
a. Authorsshallnotsubmitorpresentfalseassignments,research,credentialsor otherdocumentsormisrepresentmaterialfactsforacademicpurposes.This includesbutisnotlimitedtofalsifiedresearchordata,falsifiedfactsor references,falsifiedadmissionsdocuments,falsifiedtranscripts,etc.
4. Impersonation
a. Itisaviolationforanyindividualtoimpersonateanotherpersonforthepurpose ofgainingacademicadvantage.
5. ObstructionandInterference
a. Itisaviolationforauthorstoobstructorotherwiseinterferewiththescholarly activitiesofanotherinordertogainunfairacademicadvantage.Thisincludesbut isnotlimitedtointerferingwithortamperingdataorfiles.
6. KnowinglyAssistintheViolationoftheseAcademicIntegrityStandards
CrimeandEthos Carleton Undergraduate Criminology Journal
a. Itisaviolationtoassistanyoneinviolatingthesestandards.Claimingignorance orconfusionabouttheacademicintegritystandardsdoesnotexcuseanindividual frombeingresponsibleforviolationofthesestandards.
Ifasuspectedviolationoccurs,theauthorandtheirworkwillbereviewedbythecurrent Editor-in-ChiefandDeputyEditor.Ifthereissufficientevidenceofaviolation,thestudentwill becontactedandprovidedwiththedetails.Ameetingwillthenoccurtoprovidetheauthoran opportunitytorespondtotheallegations,seekclarificationoftheevidence,helpstudents understandtheacademicintegritystandardsanddiscussthenextsteps.Wereservetherightto rejectallworkthatviolatestheseacademicintegritystandardsandplaceauthorsona probationaryperiod.Thegoalofthisprocessistoinvestigate,whilebeingeducationalinnature.
