Regular Public Meeting Agenda 12/19/23

Arne Mortensen, Commissioner District 1 Dennis Weber, Commissioner District 2 Richard R. Dahl, Commissioner District 3 Kelly Dombrowsky, Clerk of the Board v

Regular Public Meeting December 19, 2023, 9:00 a.m.

Board Meeting Convenes at 9:00 a.m.  Pledge of Allegiance Live KLTV ZOOM  Minutes of December 11-13, 2023 Stream Link Link  Consent Agenda of December 19, 2023 Phone Option: (253) 215-8782  Motion Items Webinar ID: 820 1961 3917 www.kltv.org  Public Hearing 9:30 a.m., 9:45 a.m., 10:00 a.m.  Bid Openings  Public Comments o Citizen Participation may be anonymous. See RCW 42.30.040

Consent Agenda Agreements/Contracts/Bid Awards 1. Prospectus and Supplement No. 1 to Washington Department of Transportation (WSDOT) for the Erick Creek Fish Passage Project to obligate $2,053,000 in federal funds and to de-obligate $390,000 in federal funding and add $40,000 of local funding.

The total cost is $2,503,000, with $2,073,000 funded through FHWA’s Promoting Resilient Operations for Transformative, Efficient, and Cost-Saving Transportation (PROTECT) Formula Program funding.

2. Supplemental Agreement No. 1 with Otak, Inc. for the Allender Road Stillwater Creek Fish Passage Project to extend the term of the agreement to December 31, 2024, and the 2024 Otak Billing Rates. The project is funded by the State through the Brian Abbot Fish Barrier Removal Board.

3. Addendum No. 10 to Agreement No. 15-2019 with PPC Solutions, Inc. for security services for Administration, Annex, Museum and Health Buildings, and Elections. The total amount is $127,946.

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Regular Public Meeting December 19, 2023, 9:00 a.m.

Resolutions 4. Resolution to close the County-Maintained Fund #69501 on Behalf of Cowlitz Community Network and distributing the proceeds. The remaining fund balance is $27,181.01.

Board Correspondence 5. Letters/Notices a. Federal Energy Regulatory Commission (FERC) Notice dated 12/7/2023 regarding Cofferdam Design Change for the Spillway Stoplog Installation Project, Swift No. 1 Project b. Federal Energy Regulatory Commission (FERC) Notice dated 12/6/2023 regarding EAP Inundation Map Updates due by February 29, 2024, Merwin, Yale, and Swift No. 1 Project Vouchers 6. Voucher for Drainage Improvement District No. 1 ratified payments of the expenses incurred in October 2023 for $1,411.23.

Fund Claims Claims Claims Claims Claims Claims Claims Claims Claims Special Purpose District No. 1 Special Purpose District No. 1 Special Purpose District No. 1 Special Purpose District No. 1 Special Purpose District No. 1 Special Purpose District No. 2 Special Purpose District No. 2 Special Purpose District No. 2 Special Purpose District No. 2 Public Facilities District No. 1 Public Facilities District No. 1 Payroll Payroll Total

Voucher Numbers 1000051987-1000051994 1000051995-1000052100 1000015253-1000015326 1000015231-1000015252 1000051772-1000051986 1000015073-1000015092 1000015093-1000015171 1000051648-1000051657 1000051658-1000051771 5000017052-5000017100 5000002263-5000002280 5000017042-5000017051 5000002246-5000002261 5000016947-5000017041 7000003585-7000003586 7000003583-7000003584 7000000320-7000000323 7000003566-7000003582 9000000138-9000000140 9000000612-9000000618 266442-266962 162855-162882

Amount $ 39,117.75 2,092,169.72 359,597.49 1,579,373.79 146,880.64 766,151.69 705,274.37 46,607.57 839,392.17 69,037.04 47,601.34 3,526.53 27,473.98 324,333.64 7,582.29 96.12 6,995.79 82,800.48 3,712.50 15,350.00 1,174,250.14 33,613.27 $ 8,370,938.31 Page 2 of 5

Regular Public Meeting December 19, 2023, 9:00 a.m.

Motion Items Health & Human Services 7. Bid Award and Contract Agreement with FieldWks Collaborative for the installation for an exterior roll up door at the Cowlitz County Health & Human Services Building. The total amount is $31,123.49.

Commissioners’ Office 8. Resolution Rescinding #84-118 and #02-118 and Establishing the New Records Retention and Management Policy.

Public Hearing Health & Human Services 9. 9:30 am Public Hearing: 2021-2022 Community Development Block Grant Close Out Commissioners’ Office 10. 9:45 a.m. Adopt the Resolution Establishing Body Worn Camera Redaction Fees for Cowlitz County Office of Financial Management 11. 10:00 a.m. 2024-2025 Budget Approval a. Adopt the Revised Infrastructure and Physical Plant and Facilities Program for Public Facilities of Cowlitz County. b. Adopt the Revised Cowlitz County Utility Rates for Water and Sewer. c. Adopt the Amended Equipment Rental Rates and Rescinding Resolution #22-132. d. Adopt the Amended Building and Planning Department Fee Schedule and Rescind Resolution #21-118. e. Adopt the Biennial Budget for 2024-2025 for Cowlitz County.

Bid Openings Conducted by the Clerk of the Board after the Board Meeting is adjourned. Bids will be accepted until 11:00 a.m.

12. Culvert pipe, Beveled end sections, Couplers and Other drainage system products for the 2024 calendar year.

13. Sign Materials for a Period of January 1, 2024, through December 31, 2024

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Regular Public Meeting December 19, 2023, 9:00 a.m.

Updates Chairman Updates Upcoming Events:   

December 20 @ 1:30 p.m. – Developmental Disabilities December 25, 26, & 27 – Canceled for Holidays January 31 @ 2:30 p.m. – Public Facilities District Update

Postponed Items  

Building & Planning o Comprehensive Flood Hazard Management Plan Health & Human Services o WA State Dept of Social and Health Services – Developmental Disability School to Work Program for individuals, ages 20-21.

Citizen Comments – Citizen participation may be anonymous. See RCW 42.30.040 RCW 42.30.040 - Conditions of attendance not to be required. A member of the public shall not be required, as a condition to attendance at a meeting of a governing body, to register his or her name and other information, to complete a questionnaire, or otherwise to fulfill any condition precedent to his or her attendance. People may remain anonymous when logging on to Zoom by creating any name and email of their choosing. In a meeting, public comment will be received, either or both, orally (raise hand in Zoom or use *9 on phone) and by writing.

Note: Written comments may be sent to the Board at any time. For oral presentations, the Board may set a time for comments and speakers.

All matters listed with the Consent Agenda were previously distributed to each Board Member for reading and study, were available for public viewing, are considered items of regular County business, and will be approved, without separate discussion, by one motion of the Board of County Commissioners. An item may be removed from the Consent Agenda and placed on the Regular Agenda for separate discussion and voting at the request of any Board Member.

The Board of Commissioners may add and take action on other items not listed on this Agenda.   

Agenda Online Address: https://www.co.cowlitz.wa.us/535/Agendas---Regular-Public-Meetings ZOOM Invitation Address (for all meeting days): o https://us06web.zoom.us/j/82019613917 KLTV Live Feed Address: http://www.kltv.org

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