Regular Public Meeting Agenda 09/05/23

Arne Mortensen, Commissioner District 1

Dennis Weber, Commissioner District 2

Richard R. Dahl, Commissioner District 3

Kelly Dombrowsky, Clerk of the Board

Regular Public Meeting

September 5 , 202 3 , 9:00 a.m.

Board Meeting Convenes at 9:00 a.m.

 Pledge of Allegiance

 Minutes of August 21-23, 2023

 Consent Agenda of September 5, 2023

 Proclamations

 Call for Hearings

 Motion Items

ZOOM Link

Phone Option: (253) 215-8782

820

 Timed Items – 10:00 a.m. Senator Wilson & Representative McEntire

 Bid Openings

 Public Comments

o Citizen Participation may be anonymous. See RCW 42.30.040

Proclamation

1. Proposed Proclamation - Wahkiakum Legal Aid "Pro Bono Week" October 22-28, 2023

Consent Agenda

Call for Hearings

2. Closed Record Hearing regarding the Comprehensive Plan Amendment scheduled for September 19, 2023, at 9:45 a.m.

3. Notice of Filing Expenditure & Revenue Estimates 2024-2025 Preliminary Budgets, Notice of Workshops beginning September 19, 2023; Notice of Hearing November 28, 2023, at 9:30 a.m. to consider property taxes and assessments for 2024; and Notice of hearing December 5, 2023, for the 2024-2025 Budget.

September 5, 2023, 9:00 a.m.

Agreements/Contracts/Bid Awards

4. Amendment No. 4 to the Personal Services Agreements with Day Wireless Systems for radio services and maintenance for one additional year for an end date of August 31, 2024. The total for all 2023-2024 agreements is $27,453.59, an increase of $592.88.

5. Solid Waste Management Local Solid Waste Financial Assistance Agreement with the Washington State Department of Ecology for operation and management of hazardous waste and recycling sites. The total amount of the grant is $484,254 effective July 1, 2023 to June 30, 2025.

6. Local Agency Real Estate Professional Services Agreement with Appraisal Solutions Northwest, Inc. to provide services pertaining to real estate appraisals and appraisal reviews for all property types that conform with federal and agency standards. The total compensation shall not exceed $50,000 and shall be in effect until December 31, 2025, unless otherwise terminated.

7. Local Agency Real Estate Professional Services Agreement with Day Appraisal Company LLC to provide services pertaining to real estate appraisals and appraisal reviews for all property types that conform with federal and agency standards. The total compensation shall not exceed $50,000 and shall be in effect until December 31, 2025, unless otherwise terminated.

8. Local Agency Real Estate Professional Services Agreement with Lingeman Valuation & Consulting, LLC to provide services pertaining to real estate appraisals and appraisal reviews for all property types that conform with federal and agency standards. The total compensation shall not exceed $50,000 and shall be in effect until December 31, 2025, unless otherwise terminated.

9. Local Agency Real Estate Professional Services Agreement with Universal Field Services to provide services pertaining to real estate acquisition for all property types that conform with federal and agency standards. The total compensation shall not exceed $100,000 shall be in effect until December 31, 2025, unless otherwise terminated.

10. Local Agency Real Estate Professional Services Agreement with Cascade Right of Way Services to provide services pertaining to real estate acquisition for all property types that conform with federal and agency standards. The total compensation shall not exceed $100,000 and shall be in effect until December 31, 2025, unless otherwise terminated.

11. Completion Letter to Fire Systems West for the replacement of fittings and sprinkler heads at the Cowlitz County Event Center Indoor Arena. The final project amount is $61,071.33 including Washington State sales tax.

12. Contract with Oracle Products and Related Services hosted by OMNIA Partners, Mythics, to provide PeopleSoft Licensing and Maintenance for a three-year term. Total Contract w/ WA State Sales Tax $326,946.50.

13. Interagency agreement with Cowlitz County Fire District #3 for reimbursement of actual expenses for emergency response on federal forest lands in the amount not to exceed $11,237.

Regular Public Meeting

September 5, 2023, 9:00 a.m.

14. Interagency agreement with Cowlitz County Fire District #6 for reimbursement of actual expenses for emergency response on federal forest lands in the amount not to exceed $7,000.

Board Correspondence

15. Letters/Notices

a. Memo dated 8/17/23 from the Consolidated Diking Improvement District No. 3 of Cowlitz county regarding the 2024 Preliminary Budget Estimate.

b. Federal Energy Regulatory Commission (FERC) Notice dated 8/24/2023 regarding Full Open Gate Testing Schedule Modification Request, Merwin Project

c. Federal Energy Regulatory Commission (FERC) Notice dated 8/24/2023 regarding Spillway Stoplog Installation, Gate Hoist Platform Replacement and Spillway Gate Structural Retrofit Authorization for Construction, Swift No. 1 Project

d. Federal Energy Regulatory Commission (FERC) Notice dated 8/24/2023 regarding EAP Inundation Map Updates due by December 1, 2023, Merwin, Yale and Swift No. 1 Projects.

Vouchers

Motion Items

Public Works

16. Amendment No. 1 to the Professional Services Agreement with RH2 Engineering, Inc., for the design of a Raw Water Reservoir as Phase 2 of the Ryderwood Water Source Project. This will increase the amount of the agreement by $211,730 for a total of $261,730.

17. Bid Award to Midway Underground LLC for the Cathlamet Road Slide Repair project. The total cost will be $438,865.00.

Regular Public Meeting

September 5, 2023, 9:00 a.m.

18. Change Order No. 1 with Quigg Bros. for the Ostrander Road Culvert Replacement Project for the installation of a temporary bridge to provide a more efficient method of travel for the public and contractor instead of having to utilize the single lane gravel logging road. The change order increases the contract amount by $287,000, bringing the contract total to $2,744,651.60.

19. Change Order No. 2 to the contract with Quigg Bros. for the Ostrander Road Culvert Replacement project for water distribution due to the need for an increase in size of the HDPE temporary water line per Beacon Hill Water & Sewer District's determination. The change order increase is $11,590.66, including Washington State sales tax, bringing the contract total to $2,756,242.26.

Office of Financial Management

20. Addendum #8 to the Personal Services Agreement for Contract # 15-2019 with Phoenix Protective Services Corp/PPC Solutions Inc. The total amount is $38,734.00.

Timed Items

21. 10:00 a.m. Senator Wilson & Representative McEntire

Bid Opening

Conducted by the Clerk of the Board after the Board meeting is adjourned. Bids will be accepted until 11:00 a.m.

22. Asphalt Replacement

Updates

Chairman Updates

Upcoming Events:

 Tuesday, September 5, 2023 @ 1:30 p.m.

o Three Rivers Wastewater Authority Request

o Sixth Judge Request

o Coroner

 Wednesday, September 6, 2023 @ 1:30 p.m.

o Family Promise of Cowlitz County

o LT1 (Mt. St. Helens Dredge Spoil Site) Presentation

Citizen Comments – Citizen participation may be anonymous. See RCW 42.30.040

Regular Public Meeting

September 5, 2023, 9:00 a.m.

RCW 42.30.040 - Conditions to attendance not to be required. A member of the public shall not be required, as a condition to attendance at a meeting of a governing body, to register his or her name and other information, to complete a questionnaire, or otherwise to fulfill any condition precedent to his or her attendance. People may remain anonymous when logging on to Zoom by creating any name and email of their choosing. In a meeting, public comment will be received, either or both, orally (raise hand in Zoom or use *9 on phone) and by writing. Note: Written comments may be sent to the Board at any time. For oral presentations, the Board may set a time for comments and speakers.

All matters listed with the Consent Agenda were previously distributed to each Board Member for reading and study, were available for public viewing, are considered items of regular County business, and will be approved, without separate discussion, by one motion of the Board of County Commissioners. An item may be removed from the Consent Agenda and placed on the Regular Agenda for separate discussion and voting at the request of any Board Member.

The Board of Commissioners may add and take action on other items not listed on this Agenda.

 Agenda Online Address: https://www.co.cowlitz.wa.us/535/Agendas Regular-Public-Meetings

 ZOOM Invitation Address (for all meeting days):

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