Arne Mortensen, Commissioner District 1
Dennis Weber, Commissioner District 2
Richard R. Dahl, Commissioner District 3
Kelly Dombrowsky, Clerk of the Board
Regular Public Meeting
August 13, 2024, 9:00 a.m.
Board Meeting Convenes at 9:00 a.m.
Pledge of Allegiance
Minutes of August 5-7, 2024
Consent Agenda of August 13, 2024
Motion Items
Public Comments
o Citizen Participation may be anonymous. See RCW 42.30.040
Consent Agenda
Agreements/Contracts/Bid Awards
ZOOM Link KLTV Link
Phone Option: (253) 215-8782
Webinar ID: 820 1961 3917 www.kltv.org Live Stream
1.Professional Services Agreement with Atwell Group to provide development review services on an as-needed basis. The total shall not exceed $50,000. (13654)
2.Interagency Agreement with Cowlitz County Fire District #6 & #3 to reimburse expenses for emergency response on federal forest lands from the Secure Rural Schools and Community federal grant funds. The total amount is $12,000. (13655)
Correspondence
3. Letters/Notices
a.Retirement letter dated 8/13/2024 to Lori Kelley congratulating her for over 35 years of service in the Sheriff’s Office. (13651)
b.Memo dated 8/5/2024 from the Diking Improvement District No. 15 regarding the 2025 Preliminary Budget Estimate. (13657)
c.Memo dated 8/1/2024 from the Drainage Improvement District No. 1 regarding the preliminary 2025 budget estimate. (13658)
d.Memo dated 8/5/2024 from the Consolidated Diking Improvement District No. 3 regarding the 2025 Preliminary Budget Estimate. (13659)
e.Letter dated 8/13/2024 to Leslie Clark appointing her to the Rodeo Board. This is a 4-year term that expires October 31, 2028. (13660)
Regular Public Meeting
August 13, 2024, 9:00 a.m.
f. Letter dated 8/13/2024 to Savannah Clement appointing her to the Fair Board. This is a 4-year term that expires October 31, 2028. (13661)
g. Letter dated 8/13/2024 to Pam Fierst appointing her to the Fair Board. This is a 4-year term that expires October 31, 2024. (13662)
Vouchers
The following vouchers are approved for payment.
4. Voucher Ratification for Drainage Improvement District No. 1 ratified payments of the expenses incurred in June for $1,029.01. (13653)
3,162,599.08
Motion Items
Public Works
5. Agreement with Peak Environmental LLC for well abandonment and relocation at the Tennant Way Landfill. The total cost is $76,006.42. (13653)
Updates
Chairman Updates
Upcoming Events:
Wednesday August 14 @ 2:30 p.m. – Habitat for Humanity & Veterans’ Advisory Board
Tuesday August 20th @ 10:00 a.m. – Board of Health Member Interviews
Wednesday August 21st @ 2:30 p.m. – Community Mediation Center & Youth Residential Treatment Facility (Aetta)
Tuesday August 27th @ 10:00 a.m. – Board of Health Meeting
September 2-4, 2024 - All Meetings Canceled (No Quorum)
Wednesday September 25 @ 2:30 p.m. – Recording Fees Citizen Comments – Citizen participation may be anonymous. See
Regular Public Meeting
August 13, 2024, 9:00 a.m.
RCW 42.30.040 - Conditions of attendance not to be required. A member of the public shall not be required, as a condition to attendance at a meeting of a governing body, to register his or her name and other information, to complete a questionnaire, or otherwise to fulfill any condition precedent to his or her attendance. People may remain anonymous when logging on to Zoom by creating any name and email of their choosing. In a meeting, public comment will be received, either or both, orally (raise hand in Zoom or use *9 on phone) and by writing. Note: Written comments may be sent to the Board at any time. For oral presentations, the Board may set a time for comments and speakers.
All matters listed with the Consent Agenda were previously distributed to each Board Member for reading and study, were available for public viewing, are considered items of regular County business, and will be approved, without separate discussion, by one motion of the Board of County Commissioners. An item may be removed from the Consent Agenda and placed on the Regular Agenda for separate discussion and voting at the request of any Board Member.
The Board of Commissioners may add and take action on other items not listed on this Agenda.
Agenda Online Address: https://www.co.cowlitz.wa.us/535/Agendas---Regular-Public-Meetings
ZOOM Invitation Address (for all meeting days): o https://us06web.zoom.us/j/82019613917
KLTV Live Feed Address: http://www.kltv.org
BOCC Agenda
Meeting Date: 08/13/2024
PROFESSIONAL SERVICES AGREEMENT - Development Review - Atwell Group
Submitted For: Susan Eugenis, Public Works
Submitted By: Emilie Cochrane, Public Works Department: Public Works
Information
Subject and Summary Statement
Attached is a Professional Services Agreement with Atwell Group to provide development review services on an as-needed basis. The agreement will expire December 31, 2024, with the possibility of two one-year extensions at the sole option of the County. The total compensation shall not exceed $50,000.
Will Staff Attend - NAME OF STAFF or No
Yes
Department Recommendation
It is the recommendation of the Department of Public Works that the Board move to execute this agreement with Atwell Group for as-needed development review services.
Fiscal Impact
Expenditure Required $: 50,000
Budget Sufficient Y-N: Y
Amendment Required Y-N: N
Source of Funds - What Dept ? :
Grant Y-N:
PSA - Atwell Group
Attachments
Form Review
Inbox Reviewed By Date
Susan Eugenis
Mike Moss, Public Works
Form Started By: Emilie Cochrane
Susan Eugenis
Savannah Clement
08/07/2024 07:45 AM
08/07/2024 11:27 AM
Started On: 08/05/2024 01:03 PM
SCOPE OF WORK
The contractor agrees to complete the professional services work on the Cowlitz County, as described below (or in the attached document), including the following elements:
Each item of work under this AGREEMENT will be provided by task assignment. Each assignment will be individually negotiated with the CONTRACTOR. The amount established for each assignment will be the maximum amount payable for that assignment unless modified in writing by the COUNTY. The COUNTY is not obligated to assign any specific number of tasks to the CONTRACTOR, and the COUNTY’s and CONTRACTORS obligations hereunder are limited to tasks assigned in writing.
Task assignments made by the COUNTY shall be issued in writing by a formal Task Assignment Document. An assignment shall become effective when a formal Task Assignment Document is signed by the COUNTY and based on a proposal signed by the CONTRACTOR, except that emergency actions requiring a 24-hour or less response can be handled by an oral authorization. Such oral authorization shall be followed up with a formal Task Assignment Document within ten working days, and any billing rates agreed to orally (for individuals, subconsultants, or organizations whose rates were not previously established in the AGREEMENT) shall be provisional and subject to final negotiation and acceptance by the COUNTY.
In the event the Contractor, or its agents or assigns, are unable to complete their work as scheduled, the contract period and compensation may be adjusted by mutual agreement of the County and Contractor.
BOCC Agenda
Meeting Date: 08/13/2024
Interagency Agreement with Cowlitz County Fire District #6 & #3: Federal Forest Title III Funds
Submitted For: Kathy Funk-Baxter
Submitted By: Taunya Richardson Department: Office of Financial Management
Information
Subject and Summary Statement
The Board of Commissioners supports the following request for funding: Cowlitz Fire District #6 & #3 in the amount of $12,000 for reimbursement of actual expenses for emergency response on federal forest lands.
Will Staff Attend - NAME OF STAFF
Yes- Kathy Funk-Baxter
Department Recommendation
Staff recommends that the Board of Commissioners enter into the attached Interagency Agreement with Cowlitz County Fire District #6 & #3, awarding $12,000 from the Secure Rural Schools and Community federal grant funds.
Attachments
Interagency Agreement
Form Started By: Taunya Richardson
Form
Review
Started On: 08/06/2024 08:46 AM Final Approval Date: 08/07/2024
INTERAGENCY AGREEMENT BETWEEN COWLITZ COUNTY AND
COWLITZ COUNTY FIRE DISTRICT #6
COWLITZ COUNTY FIRE DISTRICT #3
THIS AGREEMENT is made and entered into pursuant to Chapter 39.34 of the Revised Code of Washington, by and between COWLITZ COUNTY, a political subdivision of the State of Washington, hereinafter referred to as "County" and COWLITZ COUNTY FIRE DISTRICT #6/ COWLITZ COUNTY FIRE DISTRICT #3, duly organized pursuant to RCW Title 52, hereinafter referred to as “FIRE 6/FIRE 3”
WHEREAS, County is eligible for and receives federal funds pursuant to Public Law 106343, as reauthorized and amended by Congress, commonly known as the Secure Rural Schools and Community Self-Determination Act of 2000 (the "Act"). Cowlitz County has elected to receive its full payment amount under Title I of the Act and has allocated seven per cent (7%) of that amount to projects identified under Title Ill of the Act; and
WHEREAS, County is authorized to expend the Title III federal funds to carry out a Firewise Communities Program, develop community wildfire protection plans and reimburse for emergency services paid for by counties and performed on Federal lands (e.g. search and rescue and firefighting).
IT IS THE PURPOSE OF THIS AGREEMENT to provide the County’s Title III funds to FIRE 6/FIRE 3 to reimburse actual expenditures related to emergency response on federal forest lands that lay outside of the boundaries of FIRE 6/FIRE 3, as more particularly described herein.
THEREFORE, IT IS MUTUALLY AGREED THAT FIRE 6/FIRE 3 shall furnish the necessary personnel, equipment, material and/or service(s) and otherwise do all things necessary for or incidental to the performance of the work set forth in this Agreement.
TERM OF AGREEMENT
The term of Agreement shall be January 1, 2024 through September 30, 2024
PAYMENT
During the term of this Agreement, in consideration of the performance of services to be provided by FIRE 6/FIRE 3, County agrees to reimburse FIRE 6/FIRE 3 for actual direct and related indirect costs not-to-exceed maximum amount of Twelve thousand and no/100 Dollars ($12,000) Reimbursement under this Agreement will be based on billings, supported by appropriate documentation of costs actually incurred. FIRE 6/FIRE 3 will submit detailed information to support the reimbursement request in accordance with this Agreement. It is expressly understood that claims for reimbursement will not be submitted in excess of actual, immediate cash requirements necessary to carry out the purposes of the Agreement.
FIRE 6/FIRE 3 will, at such times and in such forms as the County may require, furnish the County periodic reports as it may request pertaining to the work or services undertaken pursuant to this Agreement, the costs and obligations incurred or to be incurred in connection therewith, and any other matters covered by this Agreement.
Payment for services under this Agreement shall include reimbursement of actual expenses incurred for wages and benefits of FIRE 6/FIRE 3 employees, volunteers or contractors and other direct and indirect costs associated such services, while training for, responding to and performing emergency services while on federal forest property or on lands immediately adjacent to the federal forest. Emergency vehicles used to respond during the performance of services described herein are to be paid using the most current State Chiefs’ Rate Schedule Appendix N. Overhead costs shall be reasonable. Upon request of the County, FIRE 6/FIRE 3 agrees to provide appropriate documentation to substantiate its overhead costs.
If FIRE 6/FIRE 3 should receive funds from the County in excess of expenses already incurred, such funds shall be invested until needed to reimburse FIRE 6/FIRE 3 for eligible costs and interest accruing on the investment of such funds (program income), shall be restricted solely for payment of costs incurred for eligible costs described herein. Program income earned during the reporting period must be shown on the next invoice and deducted from the amount billed during that period.
The County has the right to withhold payment pending receipt of documentation sufficient to detail that such funds are being used for the authorized purposes as specified in this Agreement. Partial payments may be made. Payments will not be unreasonably withheld.
REPAYMENT GUARANTEES
In the event that federal funds have been disbursed to FIRE 6/FIRE 3 and the funds are not used for the intended purpose, FIRE 6/FIRE 3 hereby guarantees that it will refund to the County all such proceeds disbursed to it, together with accrued interest at the same rate as if the funds had been invested with the Washington State Local Government Investment Pool, provided that FIRE 6/FIRE 3 may deduct such amounts as it shall have expended through the date on which a decision is made that the funds are not needed
RECAPTURE
In the event federal funds have been disbursed to FIRE 6/FIRE 3 and FIRE 6/FIRE 3 fails to comply with the terms of this Agreement or to comply with applicable federal and state laws, County reserves the right to recapture funds in an amount necessary to compensate County for the noncompliance, in addition to any other remedies available at law or in equity. This paragraph shall survive any termination, expiration or determination of invalidity of this Agreement in whole or in part.
DISALLOWED COSTS
Each party is responsible for any audit exceptions or disallowed costs incurred by its own organization or that of its Subcontractors.
AGREEMENT CHANGES, MODIFICATIONS AND AMENDMENTS
This Agreement may be changed, modified or amended by written agreement executed by both parties.
ASSIGNMENT
This Agreement, and any claim arising thereunder, is not assignable or delegable by either party in whole or in part, without the express prior written consent of the other party, which consent shall not be unreasonably withheld.
CONTRACT MANAGEMENT
The program manager for each of the parties shall be responsible for and shall be the contact person for all communications and billings regarding the performance of this Agreement.
The Program Manager for the County is:
Kathy Funk-Baxter, Finance Director
County Administration Building, Room 308
207 4th Ave. N.
Kelso, WA 98626
Telephone: 360-577-3065 Ext. 6987
Email: funkbaxterk@cowlitzwa.gov
The Program Manager for FIRE 6 is: Fire Chief Bill LeMonds
Cowlitz County Fire District #6
P.O. Box 205
Castle Rock, WA 98611
Telephone: 360-274-4413
Email: blemonds@cowlitz6fire.org
The Program Manager for FIRE 3 is: Fire Chief Mike Dorothy Cowlitz County Fire District #3
P.O. Box 63
Toutle, WA 98649
Telephone: 360-274-8940
DISPUTES
In the event that a dispute arises under this Agreement, it shall be determined by a Dispute Board in the following manner: Each party to this Agreement shall appoint one member to the Dispute Board. The members so appointed shall jointly appoint an additional member to the Dispute Board. The Dispute Board shall review the facts, agreement terms and applicable statutes and rules and make a determination of the dispute. The Dispute Board shall thereafter decide the dispute with the majority prevailing. The determination of the Dispute Board shall be final and binding on the parties hereto.
GOVERNING LAW AND DOCUMENTS
This Agreement is entered into pursuant to and under the authority granted by the laws of the state of Washington and any applicable federal laws, with state venue in Superior Court of Cowlitz County. The provisions of this Agreement shall be construed to conform to those laws.
In the event of an inconsistency in the terms of this Agreement, or between its terms and any applicable statute or rule, the inconsistency shall be resolved by giving precedence in the following order:
a. Applicable state and federal statutes and rules;
b. This Agreement; and
c. Any other provisions of the agreement, including materials incorporated by reference.
CONSTRUCTION
This agreement has been mutually reviewed and negotiated by the parties and should be given a fair and reasonable interpretation and should not be construed less favorably against either party.
INDEPENDENT CAPACITY AND LIABILITY
The employees or agents of each party who are engaged in the performance of this Agreement shall continue to be employees or agents of that party and shall not be considered for any purpose to be employees or agents of the other party.
Each party agrees to be responsible for the liabilities arising out of the employment, conduct or omissions of its own officers, agents and employees. Employees performing duties under the direction and supervision of one party are deemed for the purpose of this Agreement to be considered agents of that party only, and not agents or employees of the other party.
RECORDS MAINTENANCE
The parties to this Agreement shall each maintain books, records, documents and other evidence which sufficiently and properly reflect all direct and indirect costs expended by either party in the performance of the services and work described herein. These records shall be subject to inspection, review or audit by personnel of both parties, other personnel duly authorized by either party, the Office of the State Auditor, and federal officials so authorized by law. All books, records, documents, and other material relevant to this Agreement will be retained for six years after expiration and the Office of the State Auditor, federal auditors, and any persons duly authorized by the parties shall have full access and the right to examine any of these materials during this period. If any litigation, claim or audit is started before the expiration of the six (6) year period, the records shall be retained until all litigation, claims, or audit findings involving the records have been finally resolved.
Records and other documents, in any medium, furnished by one party to this agreement to the other party, will remain the property of the furnishing party, unless otherwise agreed. The receiving party will not disclose or make available this material to any third parties without first giving notice to the furnishing party and giving it a reasonable opportunity to respond. Each party will utilize reasonable security procedures and protections to assure that records and documents provided by the other party are not erroneously disclosed to third parties.
RIGHTS IN DATA
Unless otherwise provided, data which originates from this Agreement shall be "works for hire" as defined by the U.S. Copyright Act of 1976 and shall be owned by the County. Data shall include, but not be limited to, reports, documents, pamphlets, advertisements, books magazines, surveys, studies, computer programs, films, tapes and/or sound reproductions. Ownership includes the right to copyright, patent, register and the ability to transfer these rights.
SEVERABILITY
If any provision of this Agreement or any provision of any document incorporated by reference shall be held invalid, such invalidity shall not affect the other provisions of this Agreement, which can be given effect without the invalid provision if such remainder conforms to the requirements of applicable law and the fundamental purpose of this agreement, and to this end the provisions of this Agreement are declared to be severable.
TERMINATION
BOCC Agenda
Meeting Date: 08/13/2024
Letter 8/13/24 Lori Kelley Congratulating her on her Retirement
Submitted For: Kelly Dombrowsky, Clerk of the Board
Submitted By: Kelly Dombrowsky, Clerk of the Board
Department: Commissioners Office
Subject and Summary Statement
Information
Retirement letter dated 8/13/2024 to Lori Kelley congratulating her for over 35 years of service in the Sheriff's Office.
Will Staff Attend - NAME OF STAFF
Department Recommendation
Letter
Form Started By: Kelly Dombrowsky
Attachments
Form Review
Started On: 08/01/2024 03:21 PM Final Approval Date: 08/01/2024
COMMISSIONERS
Arne Mortensen District 1
Dennis P. Weber District 2
Richard R. Dahl District 3
CLERK OF THE BOARD
Kelly Dombrowsky
Board of Commissioners
County Administration Building 207 Fourth Avenue North Kelso, WA 98626
TEL (360) 577-3020
FAX (360) 423-9987
www.co.cowlitz.wa.us
August 13, 2024
Lori Kelley Dear Lori:
Congratulations on your retirement! The Board of County Commissioners would like to extend our best wishes as you leave your position in the Sheriff’s Office
We appreciate your dedication and endeavors over the past 35 years. Your faithful service to the County is commendable.
We wish you the best of luck as you revel in your life of leisure. Take advantage of all that life has to offer!
Sincerely,
Board of County Commissioners Of Cowlitz County, Washington
Richard R. Dahl, Chairman
Arne Mortensen, Commissioner
Dennis P. Weber, Commissioner
cc: Commissioner’s Record
BOCC Agenda
Meeting Date: 08/13/2024
Memo Dated 8/5/24 from Diking Improvement District No. 15 regarding 2025 Preliminary Budget Estimate
Submitted For: Kelly Dombrowsky, Clerk of the Board
Submitted By: Kelly Dombrowsky, Clerk of the Board
Department: Commissioners Office
Subject and Summary Statement
Information
Memo dated 8/5/2024 from the Diking Improvement District No. 15 regarding the 2025 Preliminary Budget Estimate.
Will Staff Attend - NAME OF STAFF
Department Recommendation
Memo
Form Started By: Kelly Dombrowsky
Attachments
Form Review
Started On: 08/07/2024 09:55 AM Final Approval Date: 08/07/2024
ullru lmuonmom [killct il0.
oI Gorllu Gouml
'1600 - 13th Avenue South
Kelso, WA 98626
(360) 577-3030 / (360) 636-0845 Fax
TO The Board of County Commissioners
Emitiecochran!(m
FROM: inistrative Assistant lll
SUBJECT: 2025 Preliminary Budget Estimate
DATE: August 5, 2024
As per RCW 85.16.020, attached please find the 2025 preliminary budget estimate for Diking lmprovement District No. 15 of Cowlitz County.
A final budget and certification will be presented to the Board ofCounty Commissioners, as required by law, on or before the first Monday in October.
ec Attachment
cc: Taunya Richardson
Da rren Crooksh an ks, SupeNisor Vacant, Supevisor Sfeven Kasson, Superv/sor
FUND: DIKINGIMPROVEMENTDISTRICT#15
NUIVBER: 69301
INT EARNING INVEST
DELO INT.ASSESSIVIENTS SERVICE ASSESSMENTS OTHER IVISC REVENUE
OTHER NOTES/CONTRACTS
Diking lmprovement District No. l5
F0R $2s0,000 H0usE Projected Ending Fund Balances
Reserve
FUND: DIKINGIMPROVEMENTDISTRICT#15 NUMBER: 69301
EXPENDITURES
UNRESERVED FUND BALANCE
RESERVED FUND BALANCE
FUND TOTAL
Diking lmprovement District No. '15
Preliminary Budget
BOCC Agenda
Meeting Date: 08/13/2024
Memo Dated 8/1/24 from Drainage Improvement District No. 1 regarding Budget Estimate for Drainage Improvement District No. 1
Submitted For: Kelly Dombrowsky, Clerk of the Board
Submitted By: Kelly Dombrowsky, Clerk of the Board Department: Commissioners Office
Information
Subject and Summary Statement
Memo dated 8/1/2024 from the Drainage Improvement District No. 1 regarding the preliminary 2025 budget estimate.
Will Staff Attend - NAME OF STAFF
Department Recommendation
Memo
Form Started By: Kelly Dombrowsky
Attachments
Form Review
Started On: 08/07/2024 10:02 AM Final Approval Date: 08/07/2024
DRAINAGE IMPROVEMENT DISTRICT NO. 1
of Cowlitz County, Washington
1600 - l3th Avenue South, Kelso, Washinglon 98626 Phone (360) 577-3030
DATE: August 1, 2024
TO: Board of County Commissioners tmilieCochrane*dm
FROM: in istrative Assistant lll
SUBJECT: Budget Estimate for Drainage lmprovement District No. 1
Per RCW 85.16.020, attached is the preliminary 2025 budget estimate for Drainage lmprovement District No. 1 of Cowlitz County.
A final budget for certification will be presented to the Board of County Commissioners, as required by law, on or before the first Monday in October.
ec Attachment
cc: Taunya Richardson
ASSESSI\IENTS OIHER IVISCELLANEOUS REVENUE
TOTAL DEBT SERVICE
TOTAL EXPENDITURES
0rainage lmprovement District No. 'l 2025 Preliminary Budget
3,443,675
(32,500) 2,255,500
ROC( & SAND
CILMICALSAND VIGE]A] ON OPERATING SUPPLIES
PROPANE
DIESEL FUEI
OIHERSERVICTS ECHARGES 541O1OO PROFESSiONAL SERVICES LEGAL FETS & APPAAISAL SVC PUBLIC WORXS OFFICE S IAFF
REDPATIl OTSIGN
XING/BARIII SIOAT CREEI( CULVERTS OTHER
PROFESSONAT SERVICES
INIERGovERI,IME IAT SERVICES
INIIRGOV TAXTS ANO OPER ASSESS
POSTAGE
IELEPi]ONE ADVERTIS
IEGAL fEES & APPFIAISAL SVC PUBLIC WORXS OfF CE SIAFF
REDPA]H DfSIGiI (ING/8ARNE SCOAL CR€EI( CULVERTS OIt]ER
5470600 5480100
5rl90ro0 5190200
54907tlir
5.{92000 5499SUl
OPFRAl]N(J 8ENlAL S OUISIDI
BOCC Agenda
Meeting Date: 08/13/2024
Memo Dated 8/5/24 from Consolidated Diking Improvement District No. 3 regarding 2025 Preliminary Budget Estimate
Submitted For: Kelly Dombrowsky, Clerk of the Board
Submitted By: Kelly Dombrowsky, Clerk of the Board Department: Commissioners Office
Information
Subject and Summary Statement
Memo dated 8/5/2024 from the Consolidated Diking Improvement District No. 3 regarding the 2025 Preliminary Budget Estimate.
Will Staff Attend - NAME OF STAFF
Department Recommendation
Memo
Form Started By: Kelly Dombrowsky
Attachments
Form Review
Started On: 08/07/2024 10:08 AM Final Approval Date: 08/07/2024
Gm.ffilf $fltlrmnrrrt
HICTITITIllilEGIU
1600 - 13th Avenue South
Kelso, WA 98626
(360) 577-3030 / (360) 636-0845 Fax
TO The Board of County Commissioners
FROM:
BOARD OF SUPERY/SORS
Don Mackey, Supervisor
Jeff Czech, SupeNisor
Tim Todd, Supervlsor
Lynn Ruffe, Administrative Assistant lll
SUBJECT: 2025 Preliminary Budget Estimate
DATE: August 5, 2024
As per RCW 85.15.020, attached please find the 2023 preliminary budget estimate for Consolidated Diking lmprovement District No. 3 of Cowlitz County.
A final budget and certification resolution will be presented to the Board of County Commissioners, as required by law, on or before the first Monday in October.
lr Attachment
FUND CONSOLIOATED OIKING DISTRICT #3
FUND NUMEER 6920'I
692.900.000
54706M OTHER UIILIIIES
5,{80100 REPAIRS E IVIAINTENANCE 982100 MAINTENANCE AG RE EMENT
54901OO COMPUIER SERVIC ES 5490200 PHoTocoPrEs
54S600 PRINTING & BINOING 51192000 OIHER
Y999OO IREASURERASSESSMENT FEE
TOTA! OTHER SERVICES I CHAf,GES
MAC'1]NtRY E EOUIPMENI CONSIRUC]ION TOTAI CAPITAT OTJTLAY
DLST SERVICE. PR NCIPAI DEBI SERVICE NTEREST
TOTAL EXPENDITURES
AS-13660
BOCC Agenda
Meeting Date: 08/13/2024
Letter 8/13/24 Leslie Clark appointing her to the Rodeo Board.
Submitted For: Kelly Dombrowsky, Clerk of the Board
Submitted By: Kelly Dombrowsky, Clerk of the Board
Department: Commissioners Office
Subject and Summary Statement
Information
Letter dated 8/13/2024 to Leslie Clark appointing her to the Rodeo Board. This is a 4-year term that expires October 31, 2028.
Will Staff Attend - NAME OF STAFF
Department Recommendation
Letter
Form Started By: Kelly Dombrowsky
Final Approval Date: 08/07/2024
Attachments
Form Review
Started On: 08/07/2024 10:16 AM
Board of Commissioners
COMMISSIONERS
Arne Mortensen District 1
Dennis P. Weber District 2
Richard R. Dahl District 3
CLERK OF THE BOARD
Kelly Dombrowsky
County Administration Building 207 Fourth Avenue North Kelso, WA 98626
TEL (360) 577-3020
FAX (360) 423-9987
www.co.cowlitz.wa.us
August 13, 2024
Leslie Clark
Dear Ms. Clark,
The Cowlitz County Board of Commissioners, at its regularly scheduled meeting, was pleased to appoint you to serve on the Rodeo Board. This is a 4-year term that will expire on October 31, 2028.
We are grateful for your willingness to work in this capacity and delighted that you have agreed to serve.
Sincerely,
Board of County Commissioners Of Cowlitz County, Washington
Richard R. Dahl, Chairman
Arne Mortensen, Commissioner
Dennis Weber, Commissioner
cc: Commissioner’s Record Event Center
BOCC Agenda
Meeting Date: 08/13/2024
Letter 8/13/24 Savannah Clement appoint Fair Board
Submitted For: Kelly Dombrowsky, Clerk of the Board
Submitted By: Kelly Dombrowsky, Clerk of the Board
Department: Commissioners Office
Subject and Summary Statement
Information
Letter dated 8/13/2024 to Savannah Clement appointing her to the Fair Board. This is a 4-year term that expires October 31, 2028.
Will Staff Attend - NAME OF STAFF
Department Recommendation
Letter
Form Started By: Kelly Dombrowsky
Attachments
Form Review
Started On: 08/07/2024 10:19 AM Final Approval Date: 08/07/2024
Board of Commissioners
COMMISSIONERS
Arne Mortensen District 1
Dennis P. Weber District 2
Richard R. Dahl District 3
CLERK OF THE BOARD
Kelly Dombrowsky
County Administration Building 207 Fourth Avenue North Kelso, WA 98626
TEL (360) 577-3020
FAX (360) 423-9987
www.co.cowlitz.wa.us
August 13, 2024
Savannah Clement
Dear Ms. Clement,
The Cowlitz County Board of Commissioners, at its regularly scheduled meeting, was pleased to appoint you to serve on the Fair Board. This is a 4-year term that will expire on October 31, 2028.
We are grateful for your willingness to work in this capacity and delighted that you have agreed to serve.
Sincerely,
Board of County Commissioners Of Cowlitz County, Washington
Richard R. Dahl, Chairman
Arne Mortensen, Commissioner
Dennis Weber, Commissioner
cc: Commissioner’s Record Event Center
BOCC Agenda
Meeting Date: 08/13/2024
Letter 8/13/24 Pam Fierst appointing her to Fair Board.
Submitted For: Kelly Dombrowsky, Clerk of the Board
Submitted By: Kelly Dombrowsky, Clerk of the Board
Department: Commissioners Office
Subject and Summary Statement
Information
Letter dated 8/13/2024 to Pam Fierst appointing her to the Fair Board. This is a 4-year term that expires October 31, 2024.
Will Staff Attend - NAME OF STAFF
Department Recommendation
Letter
Form Started By: Kelly Dombrowsky
Final Approval Date: 08/07/2024
Attachments
Form Review
Started On: 08/07/2024 10:30 AM
Board of Commissioners
COMMISSIONERS
Arne Mortensen District 1
Dennis P. Weber District 2
Richard R. Dahl District 3
CLERK OF THE BOARD
Kelly Dombrowsky
County Administration Building 207 Fourth Avenue North Kelso, WA 98626
TEL (360) 577-3020
FAX (360) 423-9987
www.co.cowlitz.wa.us
August 13, 2024
Pam Fierst
Dear Ms. Fierst,
The Cowlitz County Board of Commissioners, at its regularly scheduled meeting, was pleased to appoint you to serve on the Fair Board. This is a 4-year term that will expire on October 31, 2028.
We are grateful for your willingness to work in this capacity and delighted that you have agreed to serve.
Sincerely,
Board of County Commissioners Of Cowlitz County, Washington
Richard R. Dahl, Chairman
Arne Mortensen, Commissioner
Dennis Weber, Commissioner
cc: Commissioner’s Record Event Center
Meeting Date: 08/13/2024
APPROVAL OF EXPENDITURES – Drainage Improvement District No. 1 – June 2024 Vouchers
Submitted For: Susan Eugenis, Public Works
Submitted By: Emilie Cochrane, Public Works Department: Public Works
Information
Subject and Summary Statement
On August 1, 2024, the Supervisor for Drainage Improvement District No. 1 ratified payments of the expenses incurred in June for $1,029.01. Attached is the Voucher Ratification outlining said expenses. These expenses are included in the 2024 Budget.
Will Staff Attend - NAME OF STAFF or No
Yes
Department Recommendation
Drainage Improvement District No. 1 recommends approval of the June 2024 ratification of the vouchers in the total amount of $1,029.01.
APPROVED this day of , 2024.
BOARD OF COUNTY COMMISSIONERS OF COWLITZ COUNTY, WASHINGTON
Richard R. Dahl, Chairman
Arne Mortensen, Commissioner
Dennis P. Weber, Commissioner
Attest:_______________________________
Kelly Dombrowsky, Clerk of the Board
Fiscal Impact
Expenditure Required $: 1,029.01
Budget Sufficient Y-N: Y
Amendment Required Y-N: N
Source of Funds - What Dept ? : Drain 1
Grant Y-N: N
Voucher Ratification - June 2024
Attachments
Form Review
Inbox Reviewed By Date
Susan Eugenis
Mike Moss, Public Works
Form Started By: Emilie Cochrane
Susan Eugenis
Mike Moss
08/07/2024 07:46 AM
08/08/2024 07:27 AM
Started On: 08/05/2024 12:54 PM
BOCC Agenda
Meeting Date: 08/13/2024
Contract Award and Execution: Tennant Way Landfill Monitoring Well Relocation Project #2024-0021-01
Submitted For: Susan Eugenis
Submitted By: Lisa Howser Department: Public Works
Information
Subject and Summary Statement
On July 11, 2024, the Purchasing Department requested bids from companies listed on MRSC Rosters for the relocation and abandonment of monitor wells and piezometers at the Tennant Way Landfill for preparation of Port of Longview rail construction. On July 24th,2024 one bid was received from Peak Environmental LLC in the amount of $76,006.42 including WSST.
Will Staff Attend - NAME OF STAFF
Yes- Susan Eugenis
Department Recommendation
Staff recommends that the Board move to award and execute the agreement for well abandonment and relocation at the Tennant Way Landfill to the lowest responsive bidder, Peak Environmental LLC, at a total cost of $76,006.42 including tax.
Fiscal Impact
Expenditure Required $: 76006.42
Budget Sufficient Y-N: y
Amendment Required Y-N: n
Source of Funds - What Dept ? :
Grant Y-N:
Agreement
Attachments
Form Review
Inbox Reviewed By Date
Susan Eugenis
Mike Moss, Public Works
Form Started By: Lisa Howser
Final Approval Date: 08/07/2024
Susan Eugenis 08/07/2024 07:46 AM
Mike Moss 08/07/2024 08:02 AM
Started On: 07/31/2024 10:01 AM
