Arne Mortensen, Commissioner District 1
Dennis Weber, Commissioner District 2
Richard R. Dahl, Commissioner District 3
Kelly Dombrowsky, Clerk of the Board
Regular Public Meeting
May 2 8 , 2024, 9:00 a.m.
Board Meeting Convenes at 9:00 a.m.
Pledge of Allegiance
Minutes of May 20-22, 2024
Consent Agenda of May 28, 2024
Miscellaneous Item
Public Comments
o Citizen Participation may be anonymous. See RCW 42.30.040
Consent Agenda
Agreements/Contracts/Bid Awards
ZOOM Link KLTV Link
Phone Option: (253) 215-8782
Webinar ID: 820 1961 3917 www.kltv.org Live Stream
1. Contraction Completion Letter to Midway Underground for the Cathlamet Road Slide Repair Project. The total cost is $390,419.02.
Resolutions
2. Resolution in the Matter of Setting a Public Hearing for July 30th, 2024, at 9:30 a.m. to Identify Projects that may be eligible for Title III Funding (Federal Forest Payments). Public Comment period to take place on such projects during a 45-day comment period beginning June 6th, 2024, and ending July 22nd, 2024.
Miscellaneous
3. Consideration of approval of the preliminary grant and terms required to secure additional security funding through the Washington Administrative Office of the Courts (AOC), as provided by the Cowlitz County Superior Court Presiding Judge Marilyn Haan.
Page 1 of 2
Regular Public Meeting
May 28, 2024, 9:00 a.m.
Board
of
Health
– 10:00 a.m.
10AM - Call Meeting to Order
Old / Unfinished Business
o Review Minutes
o H.H.S. Budget Priorities List Update
New Business
o Overdose presentation by Dr. Krager and Shannon Hoskins
o Youth Substance Abuse Prevention – School Coalitions
o Meet with new Regional Health Officer
o Opioid settlement money and timeframe – update
Public Comment Period
o Citizen Participation may be anonymous. See RCW 42.30.040
Executive Session (as needed)
Adjourn Meeting
Updates
Chairman Updates
Upcoming Events:
Wednesday May 29th @ 2:30 p.m. – Washington Department of Ecology
Wednesday June 5th @ 2:30 p.m. – Quarterly ARPA update & 2024 Budget Amendment Review
Wednesday June 19th – Canceled for Juneteenth
Wednesday June 26th @ 2:30 p.m. – Lower Columbia Fish Recovery Board (LCFRB) –Robert Sudar
Citizen Comments – Citizen participation may be anonymous. See RCW 42.30.040
RCW 42.30.040 - Conditions of attendance not to be required. A member of the public shall not be required, as a condition to attendance at a meeting of a governing body, to register his or her name and other information, to complete a questionnaire, or otherwise to fulfill any condition precedent to his or her attendance. People may remain anonymous when logging on to Zoom by creating any name and email of their choosing. In a meeting, public comment will be received, either or both, orally (raise hand in Zoom or use *9 on phone) and by writing. Note: Written comments may be sent to the Board at any time. For oral presentations, the Board may set a time for comments and speakers.
All matters listed with the Consent Agenda were previously distributed to each Board Member for reading and study, were available for public viewing, are considered items of regular County business, and will be approved, without separate discussion, by one motion of the Board of County Commissioners. An item may be removed from the Consent Agenda and placed on the Regular Agenda for separate discussion and voting at the request of any Board Member.
The Board of Commissioners may add and take action on other items not listed on this Agenda.
Agenda Online Address: https://www.co.cowlitz.wa.us/535/Agendas Regular-Public-Meetings
ZOOM Invitation Address (for all meeting days):
o https://us06web.zoom.us/j/82019613917
KLTV Live Feed Address: http://www.kltv.org
Page 2 of 2
BOCC Agenda
Meeting Date: 05/28/2024
CONTRACT COMPLETION: Cathlamet Road Slide Repair - Project No. 1175; Federal Aid No. ER-2203(004) - Midway Underground
Submitted For: Gary Gonser, Public Works
Department: Public Works
Subject and Summary Statement
Submitted By: Emilie Cochrane, Public Works
Information
A final inspection of the Cathlamet Road Slide Repair Project has been made by the Department of Public Works, and all phases of the work have been found to be satisfactorily complete. The project was constructed in accordance with the plans and specifications and with all materials incorporated in the project meeting specifications. A copy of the Cost Summary is attached.
Will Staff Attend - NAME OF STAFF or No
Yes
Department Recommendation
It is the recommendation of the Department of Public Works that the Board move to accept the contract with Midway Underground for the Cathlamet Road Slide Repair Project as being complete by signing the attached letter.
Fiscal Impact
Expenditure Required $: 390,419.02
Budget Sufficient Y-N: Y
Amendment Required Y-N: N
Source of Funds - What Dept ? : Roads
Grant Y-N: Y
Attachments
Contract Completion Letter
Construction Cost Summary
Inbox
Gary Gonser
Emilie Cochrane
Gary Gonser
Susan Eugenis
Mike Moss, Public Works
Form Started By: Emilie Cochrane
Final Approval Date: 05/21/2024
Form Review
Reviewed By Date
Emilie Cochrane
05/21/2024 11:50 AM
Emilie Cochrane 05/21/2024 12:10 PM
Gary Gonser 05/21/2024 12:48 PM
Susan Eugenis 05/21/2024 12:51 PM
Mike Moss 05/21/2024 01:53 PM
Started On: 05/21/2024 11:18 AM
AS-13535 3. A. 1.
COMMISSIONERS
Arne Mortensen District 1
Dennis P. Weber District 2
Richard R. Dahl District 3
CLERK OF THE BOARD
Kelly Dombrowsky
Board of Commissioners
County Administration Building
207 Fourth Avenue North Kelso, WA 98626
TEL (360) 577-3020
FAX (360) 423-9987
www.co.cowlitz.wa.us
May 28, 2024
Midway Underground PO Box 1107 Toledo, WA 98591
SUBJECT: Cathlamet Road Slide Repair
Project No. 1175; Federal Aid No. ER-2203(004) Contract Completion
We have received certification from our Department of Public Works that you have satisfactorily completed your contract for the Cathlamet Road Slide Repair project. Therefore, we accept your contract as being complete.
Your retainage will be held for thirty (30) days from this date and until releases are received from the Department of Labor and Industries and the Department of Revenue.
Very truly yours,
BOARD OF COUNTY COMMISSIONERS OF COWLITZ COUNTY, WASHINGTON
Arne Mortensen, Chairman
Richard R. Dahl, Commissioner
Dennis P. Weber, Commissioner
BOCC:ec
cc: County Auditor Accounting Section
Project Cathlamet Rd Slide Repair
Contractor Midway Underground LLC PO Box 1107
Start Date March 15, 2024
Completion Date October 9, 2024
COST SUMMARY
Item Unit Unit Bid Bid Unit No. Bid Item Unit Quantity Price Amount Price Amount Quantity Price Amount 1 Minor Changes Force Acct 1 25,000.00 25,000.00 25,000.00 25,000.00 - 25,000.002 SPCC Plan Lump Sum 1 1,000.00 1,000.00 900.00 900.00 1.00 900.00 900.00 3 Mobilization Lump Sum 1 61,000.00 61,000.00 40,000.00 40,000.00 1.00 40,000.00 40,000.00 4 Project Temporary Traffic Control Lump Sum 1 35,000.00 35,000.00 9,310.00 9,310.00 1.00 9,310.00 9,310.00 5 Portable Temporary Traffic Control Signal Lump Sum 1 20,000.00 20,000.00 6,860.00 6,860.00 1.00 6,860.00 6,860.00 6 Work Zone Safety Contingency Force Acct 1 25,000.00 25,000.00 25,000.00 25,000.00 - 25,000.007 Clearing and Grubbing Lump Sum 1 15,000.00 15,000.00 4,500.00 4,500.00 1.00 4,500.00 4,500.00 8 Roadway Excavation and Disposal Incl. Haul CY 2227 60.00 133,620.00 28.00 62,356.00 2,287.60 28.00 64,052.80 9 Unsuitable Foundation Excavation Incl. Haul CY 50 90.00 4,500.00 30.00 1,500.00 3.50 30.00 105.00 10 Trimming and Cleanup Lump Sum 1 5,000.00 5,000.00 4,950.00 4,950.00 1.00 4,950.00 4,950.00 11 Construction Geotextile for Separation SY 450 5.00 2,250.00 5.00 2,250.00 911.00 5.00 4,555.00 12 Structural Fill Including Haul Ton 540 40.00 21,600.00 45.00 24,300.00 583.34 45.00 26,250.30 13 Crushed Surfacing Base Course Ton 280 45.00 12,600.00 46.00 12,880.00 322.70 46.00 14,844.20 14 HMA Class 3/8-inch, PG 58H-22 Ton 80 200.00 16,000.00 270.00 21,600.00 84.39 270.00 22,785.30 15 Asphalt Cost Price Adjustment Calc 1 - - - - - -16 Temporary Barrier LF 180 180.00 32,400.00 76.00 13,680.00 180.00 76.00 13,680.00 17 Drain Pipe, 6-Inch Diameter LF 27 50.00 1,350.00 95.00 2,565.00 27.00 95.00 2,565.00 18 Underdrain Pipe, 6-Inch Diameter LF 35 50.00 1,750.00 125.00 4,375.00 30.00 125.00 3,750.00 19 Corrugated Polyethylene Storm Sewer Pipe, 12-inch Diam. LF 30 130.00 3,900.00 109.00 3,270.00 30.00 109.00 3,270.00 20 High Visibility Silt Fence with Backup Support LF 200 10.00 2,000.00 6.00 1,200.00 200.00 6.00 1,200.00 21 Wattle LF 24 15.00 360.00 5.00 120.00 7.00 5.00 35.00 22 Seeding, Fertilizing and Mulching Acre 0.12 10,000.00 1,200.00 15,000.00 1,800.00 0.12 15,000.00 1,800.00 23 Flexible Guide Post Each 6 200.00 1,200.00 94.00 564.00 6.00 94.00 564.00 24 Beam Guardrail Type 31 LF 25 60.00 1,500.00 65.00 1,625.00 25.00 65.00 1,625.00 25 Beam Guardrail Type 31 - 9 Foot Long Posts LF 125 68.00 8,500.00 85.00 10,625.00 125.00 85.00 10,625.00 26 Beam Guardrail Anchor Type 11 Each 1 2,000.00 2,000.00 3,530.00 3,530.00 1.00 3,530.00 3,530.00 27 Beam Guardrail Non-Flared TL-2 Terminal Each 1 5,000.00 5,000.00 6,640.00 6,640.00 1.00 6,640.00 6,640.00 28 Quarry Spalls Ton 3180 70.00 222,600.00 43.00 136,740.00 3,064.94 43.00 131,792.42 29 Paint Line LF 975 5.00 4,875.00 11.00 10,725.00 930.00 11.00 10,230.00 Grand Total 666,205.00 438,865.00 390,419.02
Midway Underground LLC Final Cost
Engineer's Estimate
BOCC Agenda
Meeting Date: 05/28/2024
Title III Federal Forest Funds - Request for Proposals
Submitted For: Kathy Funk-Baxter
Submitted By: Taunya Richardson Department: Office of Financial Management
Information
Subject and Summary Statement
Cowlitz County is seeking projects that qualify for Title III funding under the Secure Rural Schools and Community Self-Determination Act of 2000, Public Law 106-393, as amended and re-authorized, including carry out a Firewise Communities Program, to develop community wildfire protection plans, and to reimburse for emergency services paid for by counties and performed on Federal lands such as search and rescue or firefighting activities.
The county is seeking a 45-day comment period beginning June 6 - July 22, 2024. Anyone who wants to comment on the program or proposals is asked to attend a public hearing at the Board of Commissioiners meeting, July 30, 2024 @ 9:30 a.m.
Project Proposals are due back Thursday, June, 6, 2024.
Will Staff Attend - NAME OF STAFF
Kathy Funk-Baxter
Department Recommendation
The Office of Financial Management proposes the Board authorize the county program for 2024 and accepting proposals. The office also recommends the publication of a 45-day comment period ending July 22nd and setting a public hearing for awarding project proposals for July 30th @ 9:30 a.m.
Fiscal Impact
Expenditure Required $: 20,000
Budget Sufficient Y-N: Y
Amendment Required Y-N: N
Source of Funds - What Dept ? :
Grant Y-N: Y
Attachments
resolution caling for public hearing Notice to publish
Form Started By: Taunya Richardson
Form Review
Started On: 05/20/2024 02:20 PM Final Approval Date: 05/21/2024
AS-13534 Consent 3. B. 2.
BEFORE THE BOARD OF COUNTY COMMISSIONERS OF COWLITZ COUNTY, WASHINGTON
In the Matter of Setting a Public Hearing to) Identify Projects that might be eligible for) Title III Funding (Federal Forest Payments))Resolution No. And to allow Public Comment on such projects) Including a 45-day comment period)
WHEREAS, Cowlitz County is eligible to receive payments under the provisions of the Secure Rural schools and Community Self-Determination Act, as re-authorized by the United States Congress; and WHEREAS, Cowlitz County has set aside twelve percent (12%) of its payments award to fund projects identified under Title III of Public Law; and
WHEREAS, the Board of County Commissioners wishes to involve the public in identification of projects that might be eligible for Title III funding, to propose those projects to the Board of Commissioners for funding and to provide opportunity for the public to comment on the proposed projects; and
WHEREAS, that a public hearing will be held on July 30, 2024, at 9:30 a.m. in the Commissioners Hearing Room, at which time any person may appear and offer his or her opinion to the Board of Commissioners; and WHEREAS, that a 45-day comment period will be conducted from June 6, 2024 – July 22, 2024. Review of the proposals under consideration or to deliver comments can be sent to the Office of Financial Management, Attn: Kathy Funk-Baxter, County Finance Director, 207 Fourth Avenue North, Room 308, Kelso, WA. All comments will be discussed with the Board of Commissioners prior to awarding the funds; and NOW, THEREFORE, IT IS HEREBY RESOLVED, that a public hearing will be held on July 30th, 2024 @ 9:30 a.m. in the Commissioners Hearing Room at which time any person may appear and offer their opinion to the Board of Commissioners.
DATED:
BOARD OF COMMISSIONERS OF COWLITZ COUNTY, WASHINGTON
Richard Dahl, Chair Attest:
Arne Mortensen, Commissioner
Kelly Dombrowsky, Clerk of the BoardDennis Weber, CommissionerNOTICE OF PUBLIC HEARING NOTICE OF 45-DAY COMMENT PERIOD
REQUEST FOR: FEDERAL FOREST PAYMENTS: TITLE III PROJECTS
Cowlitz County is considering funding certain projects that might qualify for Title III funding under the Secure Rural Schools and Community Self-Determination Act of 2000, as amended and re-authorized in 2008 in Public Law 110-343. The County is considering funding those projects under Title III Federal funds that may qualify to carry out a Firewise Communities Program; to reimburse for emergency services paid for by counties and performed on Federal lands such as search and rescue or firefighting activities; to provide training costs and equipment purchases directly related to emergency services; and to develop community wildfire protection plans.
There is currently approximately $20,000.00 of Title III monies available. The Board of Commissioners may award some or all of this allocation and may fund one project or several smaller projects.
Information about the Federal Forest Payments Program or the project proposals can be obtained from the Office of Financial Mgt, Room 308, County Admin Bldg, 207 N. 4th Ave., Kelso, WA, telephone: 360577-3065, ext. 6987 or by email adminserviceshared@cowlitzwa.gov
Cowlitz County is accepting 45-day written comment on these project proposals from June 6 until July 22, 2024. Cowlitz County is accepting written comment on these project proposals until 4:30 p.m., Monday, July 22, 2024. Request to review proposals received or to provide written comments should be submitted to:
Kathy Funk-Baxter, County Finance Director
Cowlitz County Office of Financial Management County Admin Bldg, 207 N. 4th Ave., Room 308 Kelso, WA 98626.
The Board of Commissioners will hold a Public Hearing on Tuesday, July 30, 2024, at 9:30 a.m., in the Commissioners’ Hearing Room, County Admin Bldg, 207 N. 4th Ave, Kelso WA, to consider comments obtained from the 45-day comment period prior to selection of the proposals. Before awarding funds, the Board of Commissioners will consider written comments received on such projects and proposals.
PUBLICATION REQUIREMENT: To be published in one (1) issue: June 6, 2024.
BILLING INFORMATION: AFFIDAVITS & BILLS TO:Cowlitz County Office of Financial Management
Ridge Moss, Accounting Specialist
207 N. 4th Ave, Room 308 Kelso, WA 98626
Cowlitz County Board of Commissioners
Kelly Dombrowsky, Clerk 207 N. 4th Ave, Room 305 Kelso, WA 98626
Miscellaneous
Meeting Date: 05/28/2024
Consideration of Approval of the preliminary grant and terms required to secure additional security funding through the Washington Administrative Office of the Courts (AOC), as provided by the Cowlitz County Superior Court Presiding Judge Marilyn Haan.
Submitted For: Judge Haan
Department:
Submitted By: Bailey Silva Superior Court
