Arne Mortensen, Commissioner District 1
Dennis Weber, Commissioner District 2
Richard R. Dahl, Commissioner District 3
Kelly Grayson, Clerk of the Board
Regular Public Meeting
November 12, 2024, 9:00 a.m.
Board Meeting Convenes at 9:00 a.m.
• Pledge of Allegiance
• Minutes of November 4-6, 2024
• Consent Agenda of November 12, 2024
• Call for Hearings
• Call for Bids
• Motion Items
• Public Hearing 9:30 a.m.
• Public Comments
ZOOM Link KLTV Link
Phone Option: (253) 215-8782
Webinar ID: 820 1961 3917 www.kltv.org Live Stream
Citizen Participation may be anonymous. See RCW 42.30.040
Consent Agenda
Call for Hearings
1. Call for Public Hearing - The proposed Six Year Transportation Improvement Program (STIP) for the years 2025-2030 scheduled for December 3, 2024, at 9:45 a.m. (13808)
2. Call for Public Hearing - 2024 Budget Amendment to establish a new fund known as Sheriff – Equipment Replacement Fund (19803) and other adjustments scheduled for December 10, 2024, at 9:30 a.m. (13817)
3. Call for Public Hearing - To amend Chapter 6.12 of County Code, Animal Control, and to consider creating a new Chapter 6.13 of County Code for Dangerous Animals, and to add references to both within Chapter 2.05 of County Code scheduled for December 10, 2024, at 9:45 a.m. (13820)
Call for Bids
4. Call for Bids - The 2024 Unit Price Guardrail Installation and Repair Project for the installation and repair of guardrail, guardrail terminals and end treatments on a unit price (on-call) basis scheduled for December 10, 2024, at 1:30 p.m. (13807)
Regular Public Meeting
November 12, 2024, 9:00 a.m.
Agreements/Contracts/Bid Awards
5. Supplemental Agreement No. 2 to the Local Agency Standard Consultant Agreement with Otak, Inc. for the Allender Road Stillwater Creek Fish Passage Project to extend the term of the agreement to December 31, 2025. The project is funded by the State through the Brian Abbott Fish Barrier Removal Board. (13811)
6. Contract Amendment with Security Solutions Northwest, Inc. for the installation of additional security cameras and door locking systems at the Cowlitz Hall of Justice building. The increase is $79,000 for a total amount of $319,356. (13819)
7. Bid award to JL Storedahl & Sons for the purchase of snow sand. The total cost is $58,669.88. (13809)
8. Contract Completion Letter to JH Kelly for the Jail HVAC Replacement project. (13815)
9. Contract Completion Letter to Accurate Electric for the Jail Camera Installation project. (13816)
10.Affidavit of Posting Resume for the month of September 2024. (13806)
11.2025 Open Public Meeting Calendar (13823)
Resolutions
12.Resolution Adopting and Certifying the Cowlitz County Emergency Medical Service District No. 1 Budget for 2025. (13824) Vouchers
The following vouchers are approved for payment:
13.Drainage Improvement District No. 1 ratified payments of the expenses incurred in September for $21,014.08. (13812) Fund
Claims
1000059851-1000059989 $ 380,844.33
Claims 1000059313-1000059322 42,166.01
Claims 1000059323-1000059543 308,750.39
Claims 1000019428-1000019507 635,283.39
Claims 1000059665-1000059839 2,919,176.45
Claims 1000059840-1000059850 47,996.63
Claims 1000019317-1000019410 1,380,922.06
Claims 1000019411-1000019427 779,280.06
Claims 1000059544-1000059664 798,780.43
Claims 1000019204-1000019316 979,824.94
Special Purpose District No. 1 5000018817-5000018835 18,303.83
Special Purpose District No. 1 5000018735-5000018753 71,797.70
Special Purpose District No. 1 5000002906-5000002918 109,544.71
Special Purpose District No. 1 5000018782-5000018816 244,316.37
Regular Public Meeting
November 12, 2024, 9:00 a.m.
Special Purpose District No. 1
Special Purpose District No. 1
Special Purpose District No. 2
Special Purpose District No. 2
Motion Items
Sheriff
14.Bid Award to Northwest Enforcement for armed security guard services. The total amount is $542,007.47. (13821)
Commissioners
15.Rescinding Resolution No. 20-090 dated 11-03-2020 and adopting an updated Public Records Policy. (13810)
Public Hearing – 9:30 a.m.
Finance Department
16.2025 Budget – Cowlitz County General Fund Levy and Roads Fund Levy (13818)
Regular Public Meeting
November 12, 2024, 9:00 a.m.
Updates
Chairman Updates
Upcoming Events:
• Wednesday, November 13th @ 2:30 p.m. – Board of Equalization
• Tuesday, November 26th @ 10:00 a.m. – Board of Health
• Wednesday, December 4th @ 2:30 p.m. – Family Promise of Cowlitz County
• Wednesday, January 29th @ 2:30 p.m. – Department of Ecology
Upcoming Meeting Cancelations
• Tuesday & Wednesday, November 19th-20th – Meeting Canceled (No Quorum)
• Wednesday, November 27th – Meeting Canceled (Holiday)
• Wednesday, December 25th – Meeting Canceled (Holiday)
• Tuesday & Wednesday, December 31 – January 1st, 2025 - Meeting Canceled (Holiday)
Citizen Comments – Citizen participation may be anonymous. See RCW 42.30.040
RCW 42.30.040 - Conditions of attendance not to be required. A member of the public shall not be required, as a condition to attendance at a meeting of a governing body, to register his or her name and other information, to complete a questionnaire, or otherwise to fulfill any condition precedent to his or her attendance. People may remain anonymous when logging on to Zoom by creating any name and email of their choosing. In a meeting, public comment will be received, either or both, orally (raise hand in Zoom or use *9 on phone) and by writing. Note: Written comments may be sent to the Board at any time. For oral presentations, the Board may set a time for comments and speakers.
All matters listed with the Consent Agenda were previously distributed to each Board Member for reading and study, were available for public viewing, are considered items of regular County business, and will be approved, without separate discussion, by one motion of the Board of County Commissioners. An item may be removed from the Consent Agenda and placed on the Regular Agenda for separate discussion and voting at the request of any Board Member.
The Board of Commissioners may add and take action on other items not listed on this Agenda.
• Agenda Online Address: https://www.co.cowlitz.wa.us/535/Agendas Regular-Public-Meetings
• ZOOM Invitation Address (for all meeting days):
o https://us06web.zoom.us/j/82019613917
• KLTV Live Feed Address: http://www.kltv.org
AGENDA SUMMARY
To the Board of County Commissioners: Agenda Item No.
From: Kathy Funk Baxter, Dept. of Origin: Office of Financial Management Finance Director
Date Submitted: November 5, 2024
For Agenda of: November 12, 2024
Expenditure Required: $
Re: Public workshop Amend SSNW, Inc contract
Amount Budgeted: $ N/A
Budget Action Required: Approve contract increase
List of Exhibits:
Contract Addendum
Contract amendment to addendum
Change orders
Funding recap
AOC grant II
Summary Statement:
A contract with Security Solutions Northwest, Inc. was approved for $225,490 to provide security cameras and door locking system at the Cowlitz County Hall of Justice building. The Contract was amended for $240,356 in July 2024. The Office of Financial Management submits to the Board of Commissioners a contract increase in the amount of $103,097 for the installation of additional security cameras and door locking systems at the Cowlitz Hall of Justice building by Security Solutions Northwest, Inc. The total contract will now be $343,453 inclusive of change orders The contract will also require extension of time to complete the work, with an expiration date changed from December 31, 2024, to January 31, 2025. The AOC has provided an additional $51,327 of funding as well as an additional grant with AOC funding of $21,600 for the security project.
Department Recommendation
:
The Office of Financial Management recommends that the Board of Commissioners approve the increase in the contract and extend the termination date to January 31, 2025. with Security Solutions Northwest, Inc. by signing a contract amendment number two.
AMENDMENT NO. Two to Cowlitz County Agreement with the Security Solutions Northwest, Inc.
1. This Amendment No. ONE to Agreement is between Cowlitz County, Washington, (“COUNTY”), and the Security Solutions Northwest (“CONTRACTOR”) shall take effect and be in force on the below stated date of authorization as agreed to by COUNTY and CONTRACTOR
2. COUNTY AND CONTRACTOR have entered into an Agreement for services, to wit: Board agenda item AS-13470, approved and executed by the Board of County Commissioners, and which agreement will expire on December 31, 2024.
3. COUNTY is now in need of amending section 1.2 “Compensation, Work, and Services” under the original Agreement through December 31, 2024, and CONTRACTOR is amenable to providing additional equipment and installation services to COUNTY under the same terms and conditions of the original Agreement, and as set forth below.
4. Both COUNTY and CONTRACTOR agree to modify the original Agreement as in the parties’ best interests and in furtherance of the purposes and intent of this amendment, as set forth below:
a. Total contract will now incorporate additional change orders attached as updates to the original proposal for a total amount to not exceed $319,356. .
5. Except as provided above in this Amendment No. Two, all terms, conditions, duties, obligations and provisions of the original Agreement and any prior Amendment(s) shall remain in full force and effect.
The parties hereto have executed this agreement on this the day of , 2024, and each signatory to this Amendment No. Two warrants that he/she is duly authorized and executes this Amendment for and on behalf of the below-inscribed parties hereto.
CONTRACTOR:
BOARD OF COUNTY COMMISSIONERS
Security Solutions Northwest, Inc. OF COWLITZ COUNTY, WASHINGTON
By:
ATTEST:
Clerk of Board
Richard Dahl, Chairman
Arne Mortensen, Commissioner
Dennis P. Weber, Commissioner CONTRACT AMENDMENT FORM HAS BEEN APPROVED BY COWLITZ COUNTY PROSECUTING ATTORNEYS OFFICE
