Regular Meeting Agenda 10/28/25 by cowlitzwa.gov

Steve Rader, Commissioner District 1

Steven L. Ferrell, Commissioner District 2

Richard R. Dahl, Commissioner District 3

Kelly Grayson, Clerk of the Board

Regular Public Meeting

October 2 8 , 202 5 , 9:00 a.m.

Board Meeting Convenes at 9:00 a.m.

 Invocation by Invitation

 Pledge of Allegiance

 Minutes of October 20-22, 2025

 Consent Agenda of October 28, 2025

 Call for Public Hearings

 Public Hearing – 9:30 a.m.

 Board of Health – 10:00 a.m.

 Public Comments

o Citizen Participation may be anonymous. See RCW 42.30.040

Proclamations

 Proclamation recognizing October 2025 as the 80th anniversary of National Disability Employment Awareness Month in Cowlitz County. (14451)

Consent Agenda

Call for Public Hearings

1. Set Closed Public Hearing To Consider Preliminary Rural Subdivision Plat Approval Recommendation, KT West Subdivision, Paine Road scheduled for November 4, 2025, at 9:30 a.m. (14446)

Regular Public Meeting

October 28, 2025, 9:00 a.m.

Agreements/Contracts/Bid Awards

2. Bid Award to JL Storedahl & Sons for the Purchase of Rock Delivery Stockpile for Roads. The total amount is $91,286.00. (14421)

3. Amendment #4 of the Contract with the Washington State Health Care Authority to provide funding to develop and implement the Medication for Opioid Use Disorder (MOUD) in Jails program extending until June 30, 2026. The additional funding is $437,000. (14440)

4. Interlocal Agreement for Participation in the Spillman Records Management System

Cost Share Agreement with the City of Castle Rock. The fees will be $9,732 for 2026 and $10,180 for 2027. (14441)

5. Interlocal Agreement for Participation in the Spillman Records Management System

Cost Share Agreement with the City of Woodland. The fees will be $12,327 for 2026 and $12,895 for 2027. (14442)

6. Interlocal Agreement for Participation in the Spillman Records Management System

Cost Share Agreement with the City of Kelso. The fees will be $23,298 for 2026 and $24,432 for 2027. (14443)

7. Interlocal Agreement for Participation in the Spillman Records Management System

Cost Share Agreement with the City of Kalama. The fees will be $5,190 for 2026 and $5,430 for 2027. (14444)

8. Interlocal Agreement for Participation in the Spillman Records Management System

Cost Share Agreement with the City of Longview. The fees will be $59,368 for 2026 and $62,268 for 2027. (14445)

9. Contract with the Washington State Department of Ecology to provide a Washington Conservation Corps (WCC) crew to be used on Grant-Related Projects. The total amount will not exceed $16,940. (14447)

Board Correspondence

10. Letters/Notices

a. Affidavit of Posting Resume for the month of September 2025. (14435)

b. Federal Energy Regulatory Commission (FERC) Notice dated 10/16/2025 regarding the Thirteenth Part 12D Report, for a Comprehensive Assessment of the Merwin Project, is due by October 1, 2027. (14437)

c. Federal Energy Regulatory Commission (FERC) Notice dated 10/16/2025 regarding the 2024 DSSMR, Merwin, Yale, and Swift No. 1 Projects. (14438)

d. Federal Energy Regulatory Commission (FERC) Notice dated 10/16/2025 regarding the 2025 Dam Safety Inspection Follow-Up, Yale Project. (14439)

e. Federal Energy Regulatory Commission (FERC) Notice dated 10/10/2025 regarding the Thirteenth Part 12D Report, for a Periodic Inspection of the Swift No.1 Project, is due by October 1, 2027. (14450)

f. Memo dated 9/23/25 from Lexington Flood Control Zone District regarding the 2026 Budget Estimate. (14454)

Regular Public Meeting

October 28, 2025, 9:00 a.m.

g. Letter dated 10/23/2025 to the Boundary Review Board regarding the Annexation of Hazel Street Railroad Grade Separation which officially annexes the land into the City of Kelso. (14456)

11. Executed/Signed Contracts/Agreements

a.Signed Personal Service Agreement with Incident Management Partners to provide emergency evacuation planning and consultation services. The total cost will not exceed $8,000. (14458)

Vouchers

The following vouchers/warrants are approved for payment.

Fund Voucher Numbers Amount

Claims 1000024187-1000024268 $ 979,692.07

Claims 1000024269-1000024283 787,745.80

Claims 1000067450-1000067692 256,604.47 1000067693-1000067702

Claims

Special Purpose District No. 1

Special Purpose District No. 2

Public Facilities District No. 1

Total 50,612.46 62,695.24 44,241.07 1,349.09 54,445.61 15,255.00 248,867.51 $ 2,501,508.32

5000003601-5000003618 5000020339-5000020392

7000000544-7000000544 7000004335-7000004352 9000000264-9000000268 9000000834-9000000844

Public Hearings – 9:30 a.m.

Finance Department

12.2025 Budget Amendment (14449)

Citizen Comments – Citizen participation may be anonymous. See RCW 42.30.040

Board of Health 10:00 a.m.

 10:00 am - Call Meeting to Order  Old Business

o Review Minutes  New Business

o HHS – Solid Waste Complaint Response

o Health Officer Questions

o BOH Meeting Schedule Change

 Public Comment Period

o Citizen Participation may be anonymous. See RCW 42.30.040

 Executive Session (as needed)

 Adjourn Meeting

Regular Public Meeting

October 28, 2025, 9:00 a.m.

Updates

Chairman Updates

Upcoming Events:

 Tuesday, November 4 @ 10:00 a.m. – Excellence in Service Upcoming Cancelations:

 Tuesday, November 11th – Canceled (Holiday)

 Tuesday, November 18th – Canceled (No Quorum)

2026 Budget Calendar:

Tuesday, October 28th – 1:30 p.m.

 Summary Revenue & Expenses  General Fund Levy

 Road Fund Levy

Wednesday, October 29th - 1:30 p.m.

 5-Year Capital Improvement Plan

RCW 42.30.040 - Conditions of attendance not to be required. A member of the public shall not be required, as a condition to attendance at a meeting of a governing body, to register his or her name and other information, to complete a questionnaire, or otherwise to fulfill any condition precedent to his or her attendance. People may remain anonymous when logging on to Zoom by creating any name and email of their choosing. In a meeting, public comment will be received, either or both, orally (raise hand in Zoom or use *9 on phone) and by writing. Note: Written comments may be sent to the Board at any time. For oral presentations, the Board may set a time for comments and speakers.

All matters listed with the Consent Agenda were previously distributed to each Board Member for reading and study, were available for public viewing, are considered items of regular County business, and will be approved, without separate discussion, by one motion of the Board of County Commissioners. An item may be removed from the Consent Agenda and placed on the Regular Agenda for separate discussion and voting at the request of any Board Member.

The Board of Commissioners may add and take action on other items not listed on this Agenda.

 Agenda Online Address: https://www.co.cowlitz.wa.us/535/Agendas Regular-Public-Meetings

 ZOOM Invitation Address (for all meeting days):

o https://us06web.zoom.us/j/82019613917

 KLTV Live Feed Address: http://www.kltv.org

BOCC Agenda

Meeting Date: 10/28/2025

Proclamation recognizing National Disability Employment Awareness Month in Cowlitz County

Submitted For: Gena James

Submitted By: Jamie Drake Department: Health/Human Services

Information

Subject and Summary Statement

Resolution recognizing October 2025 as the 80th anniversary of National Disability Employment Awareness Month in Cowlitz County.

Will Staff Attend - NAME OF STAFF

Gena James

Department Recommendation

To approve the resolution recognizing October 2025 as the 80th anniversary of National Disability Employment Awareness Month in Cowlitz County.

Attachments

Resolution National Disability Employment Awareness

Form Review

Form Started By: Jamie DrakeStarted On: 10/21/2025 02:46 PM Final Approval Date: 10/21/2025

PROCLAMATION

BEFORE THE BOARD OF COMMISSIONERS OF COWLITZ COUNTY, WA

In the Matter of recognizing October 2025)

As the 80th Anniversary of National ) Disability Employment Awareness )Resolution:______________ Month in Cowlitz County )

WHEREAS October 2025 marks the 80th anniversary of National Disability Employment Awareness Month; and

WHEREAS The purpose of National Disability Employment Awareness Month is to raise awareness of employing individuals with disabilities and to recognize their contribution to the workforce; and

WHEREAS Cowlitz County individuals with disabilities, families, friends, job coaches, and local businesses have created opportunities for individuals with disabilities to obtain and maintain employment within Cowlitz County; and

WHEREAS employment for all people, including individuals with disabilities, contributes to a strong community, economy, and increased independence.

NOW THEREFORE, BE IT RESOLVED, that Cowlitz County recognize October 2025 as the 80th Anniversary of National Disability Employment Awareness Month and thanks the many people in our community who have contributed to increased employment opportunities for all members of our community.

Board of County Commissioners Of Cowlitz County, Washington

ATTEST:

Kelly Grayson, Clerk of the Board

Richard R. Dahl, Chairman

Steve Rader, Commissioner

Steven L. Ferrell, Commissioner

Meeting Date: 10/28/2025

Set Closed Record Public Hearing Rural Subdivsion Paine Road

Submitted For: Adam Trimble

Submitted By: Adam Trimble Department:

Building & Planning

Subject and Summary Statement

Information

SET PUBLIC HEARING FOR [TBD] NOVEMBER 4, 2025, 9:30 AM TO CONSIDER: PRELIMINARY RURAL SUBDIVISION PLAT APPROVAL RECOMMENDATION, KT WEST SUBDIVISION, PAINE RD. At the October 15th regular meeting, the Planning Commission held a public hearing on a 5 lot preliminary plat application for a development titled KT West Subdivision, located on Paine Road, Castle Rock, in the vicinity of the North Fork of the Toutle River. After The applicant, Chilton Development Services, has applied for a subdivision of approximately 4.04 acres into two lots. The property was previously part of a four-lot short subdivision (CC 24-42, AFN 3770921), bringing the total number of lots to five. As a result, the proposal is subject to review under Cowlitz County Rural Subdivision standards. The subject parcel is known as Lot 2 of said short subdivision. Current and proposed lots will be served by individual on-site septic systems and an existing Group B water system. Access is proposed from individual and shared driveways from Paine Road, a public road.

After hearing a staff report and public testimony the Planning Commission voted unanimously to recommend the Board of County Commissioners approve the preliminary plat subject to conditions of approval. The Board of County Commissioners shall consider the recommendation of the Planning Commission as a closed-record, quasi-judicial decision.

Will Staff Attend - NAME OF STAFF

Sahara Couey, Senior Planner

Adam Trimble, Planning Manager

Traci Jackson, Director Building and Planning

Department Recommendation

Set a public hearing for November 4, 2025 at 9:30 AM or date time to be determined.

Attachments

Planning Commisison Meeting Minutes 10-15-25

Plat Map

Staff Report, attachments

Form Review

Inbox Reviewed By Date Traci JacksonTraci Jackson10/21/2025 04:57 PM

Form Started By: Adam TrimbleStarted On: 10/20/2025 12:31 PM

Cowlitz County Planning Commission

Commissioner Erica Rodman, District 1

Commissioner Tim Shay, District 1

Commissioner Rayleen Aguirre, District 2

Commissioner Harold Palmer, District 2

Commissioner Mark Smith, District 3

Commissioner Charles P. Hall, District 3

Commissioner William Cedergren, At-Large

Regular Meeting Minutes

Wednesday, October 15, 2025 - 5:30 p.m.

Commissioners Hearing Room, 207 4th Avenue North, Kelso, 3rd Floor and Zoom

Chair Smith called the meeting to order at 5:30 p.m.

1. Roll Call

Present: Commissioner Aguirre, Commissioner Cedergren, Commissioner Hall, Commissioner Palmer, Commissioner Smith

Absent/Excused: Commissioner Rodman, Commissioner Shay

Staff Present: Planning Manager Adam Trimble, Senior Planner Sahara Couey

2. Approval of Minutes

The Commission unanimously approved the minutes from August 20, 2025.

3. Public Hearing: Preliminary Subdivision Approval

Ms. Couey gave a presentation on the proposed Rural Subdivision at 1012 Paine Rd in Castle Rock which included evidence of the public notice that was provided regarding the project and the public hearing. Chair Smith asked for clarification on the location of the project along the Toutle River and about the Class B water system to be utilized by the proposed properties, and for more information on the basis for the determination of non-significance with the SEPA review. Ms. Couey responded with further information.

Mr. Wayne Nelsen provided testimony on behalf of KT West, owner of the subject properties. Mr. Nelsen presented the commissioners with more background information on the subdivision project, and the process taken to explore the viability of the proposed properties for development with respect to the critical areas present. Mr. Nelsen responded to questions from the commissioners regarding the intent for single-family residences to be built on each of the proposed five lots, and the 100-foot riparian zone buffer established on the recorded short plat which will be carried over to the subdivision.

At 5:50 p.m. Chair Smith opened the meeting for public comment. No comments were provided. The public hearing portion of the meeting was closed.

Motion: Chair Smith moved to adopt the findings and conditions of the staff report and recommend the Board of County Commissioners approve Case No. 2570.01 Preliminary Rural Subdivision, KT West Subdivision at 1012 Paine Rd, Castle Rock.

Action: The motion was approved 5-0. The motion carried.

4. Comprehensive Plan Update Workshop (no action)

Mr. Trimble provided information on the Critical Areas Ordinance update, and the grant funding in place to secure a consultant who will facilitate completion of the update by June 2026 Three hearings are scheduled with the Planning Commission in January, March, and April 2026 to review the ordinance as it is being formulated and to work with the consultant and the Planning Department to get a recommendation for the Board of Commissioners.

Mr. Trimble and Ms. Couey provided updates regarding the consideration of port activities with respect to the Comprehensive Plan update and the elements of the plan that should be considered in relation to the ports.

Chair Smith suggested addressing the issue of sediment management from Mt. St. Helens within the Comprehensive Plan and with the Critical Areas Ordinance.

Ms. Couey related a request by the ports for more flexibility in the Comprehensive Plan related to port-specific goals and policies and to allow for various future port operations including mixed uses and potential recreation and tourism opportunities.

At 6:07 p.m. Chair Smith opened the meeting for public comments

One citizen, Neil Crawford of Kelso, made comments and expressed his concerns regarding an ongoing development project along Spirit Lake Hwy in Castle Rock.

5. Adjournment

Chair Smith adjourned the meeting at 6:30 p.m.

Next Regular Meeting: November 19, 2025 - 5:30 p.m.

Terri Pierson, Planning Commission Secretary

TO: Cowlitz County Planning Commission

REVIEWED BY: Adam Trimble, Planning Manager

FROM: Sahara Couey, Senior Community

Public Hearing Date: October 15, 2025

AGENDA ITEM NO.: Planner 2

RE: Case No. 2570.01 - Preliminary Rural Subdivision REPORT DATE: October 2, 2025

KT West Subdivision

Quasi-Judicial Open Record Public Hearing

Public Hearing Objective:

Property Owner:

Applicant:

Project Abstract:

Location: Acreage:

Existing Zoning

Existing Land Use:

Surrounding Land Uses:

1) Inquire into the public use and interest proposed to be served by the rural subdivision

2) Determine if the proposal is in conformance with Cowlitz County codes and consistent with the Comprehensive Plan

KT West LLC

Chilton Development Services

The applicant, Chilton Development Services, has applied for a subdivision of approximately 4.04 acres into two lots. The property was previously part of a four-lot short subdivision (CC 24-42, AFN 3770921), bringing the total number of lots to five. As a result, the proposal is subject to review under Cowlitz County Rural Subdivision standards. The subject parcel is known as Lot 2 of said short subdivision. Current and proposed lots will be served by individual on-site septic systems and an existing Group B water system. Access is proposed from individual and shared driveways from Paine Road, a public road.

1012 Paine Rd (WG2803007), within the NE ¼ SE ¼ of Section 38, Township 10 North, Range 1 West, Willamette Meridian, approximately 4.2 miles northeast of the City of Castle Rock.

4.04 acres

Unzoned (UZ)

Undeveloped Rural Residential

North: Rural Residential, Undeveloped Forest lands

East: Rural Residential, Undeveloped Forest lands

South: Rural Residential, Undeveloped Forest lands

West: Rural Residential, Undeveloped Forest lands

Comprehensive Plan:

Recommendation:

Rural

Approval of Case No. 2570.01, based on the findings and subject to the conclusions of approval stated in the planning staff report.

A. APPLICATION PROCESSING & PUBLIC NOTICE

The subject application is processed as a preliminary rural subdivision plat, pursuant to Cowlitz County Rural Subdivision Code CCC 18.50 The request for preliminary plat is heard as a quasi-judicial matter at an openrecord public hearing in front of the Planning Commission. The Commission shall consider all relevant evidence and determine the conformance of the proposed subdivision to the general purposes of this title, the comprehensive plan, zoning standards, specifications and policies of the County, and to inquire into the public use and interest proposed to be served by the subdivision and/or dedication. The Commission may continue any hearing until the limits allowed by law (CCC18.50.120). Within 14 calendar days of a decision by the Planning Commission, the Commission will forward its written report, findings of fact and recommendations to the Board of Commissioners. The Board holds a closed-record public hearing to approve, approve with conditions, or deny the application.

Per CCC 18.50.120, public notice is required pursuant to CCC 18.32.500-530 and RCW 58.17.90. Notice of the proposal will be advertised in the Daily News on/or before October 4, 2025. Written notice to individual property owners within 300 feet of the subject property will be provided on or before October 4, 2025. The Department posted notice of the application in conspicuous locations on and near the subject property on or before October 4, 2024. Each of the notices contained a description of the nature of the request and the time, date, place, and location of the Planning Commission public hearing. The record of landowners that received written notice is on file with the Department of Building and Planning.

B. APPLICABLE COUNTY PLANNING CODES

a. Land Use & Development Code CCC 18.10

b. Rural Subdivision Code CCC 18.50

c. Critical Areas Ordinance CCC 19.15

d. Environmental Policy CCC 19.11

e. Historic Preservation CCC 18.80

f. Cowlitz County Comprehensive Plan

C. BACKGROUND AND PROJECT PROPOSAL

a. Background. The subject property consists of one (1) tax lot totaling approximately 4.04 acres. Previously created through a short subdivision of approximately 11.43 acres into four (4) lots, recorded on June 3,2025, under AFN 3770321. The subject parcel is identified as Lot 2 of said short subdivision. The site contains the existing Group B well but is otherwise vacant and intended preparation of the site is for future residential development. Lot 1 of CC 24-42 contains an existing single-family residence, outbuildings, and on-site septic.

b. Project Proposal. The applicant proposes the creation of one (1) additional lot from the subject property. This would increase the total number of lots within the original short subdivision from four (4) to five (5), triggering review under the Cowlitz County Rural Subdivision standards. Current and proposed lots will be served by individual on-site septic systems and an existing Group B water system. Access is proposed from individual and shared driveways from Paine Road, a public road. The newly proposed lot will be served by a shared driveway with Lot 2, while Lots 1, 3, and 4 of CC 24-42 will continue to be accessed by individual driveways.

D. CRITICAL AREAS AND ENVIRONMENTAL POLICY

The Growth Management Act requires Cowlitz County to designate critical areas and adopt development regulations to assure the conservation of such areas. In compliance with this mandate, the County finds that certain portions of the County have been identified with critical areas. These areas include: wetlands, aquifer recharge areas, geologically hazardous areas, fish and wildlife habitat, and frequently flooded areas. Critical area identification and development standards can be found in CCC 19.15.

1. Slope Stability

The site is generally flat with a gentle slope from east to west toward Paine Road, according to the County’s critical areas maps and site visits, the project site is stable.

2. Stream and Riparian Habitat Areas

Two fish-bearing streams converge south of the subject property within Lots 3 and 4 of CC 24-42, crossing the subject property along the western boundary and ultimately flowing into a tributary of Stankey Creek. Stankey Creek then flows into the North Fork of the Toutle River, approximately 1.5 miles north of the subject property. A third fish-bearing stream is located along the northern property line of Lot 1 of CC 24-42, converging offsite. The associated riparian habitat area (RHA) extends 100 feet as measured from either side of the ordinary high-water mark (OHWM) of the streams in accordance with CCC Table 19.15.130-B.

Findings: No development is proposed within the identified streams or associated riparian habitat areas.

Conclusions: A condition of approval will require the centerline of the streams together with the corresponding 100-foot RHA to be depicted on the final plat and include a note on the plat containing language requiring compliance with CCC 19.15.130 or as amended.

3. Priority Habitat Area

The parcel is mapped as a Priority Habitat of Elk Wintering Range. Elk likely uses this area yearround,with higher concentrations during winter months. To minimize and mitigate impacts, potential options can include prohibiting fencing elk cannot cross and enhancing other elk habitat in the immediate area.

Conclusions: A condition of approval will include a note on the plat containing language to minimize impacts from future development of the subject property.

E. SHORELINE JURISDICTION

All proposed developments in or adjacent to state shorelines must be consistent with he goals, policies, and regulations of the Shoreline Master Program (SMP) and the Shoreline Management Act (RCW 90.58)

Findings: The subject parcel lies outside the jurisdictional area of the South Fork of the Toutle River.

Conclusions: A shorelines development permit will not be required for the rural subdivision.

F. HISTORICAL AND CULTURAL RESOURCES

Cowlitz County is tasked with the identification, evaluation, designation, and protection of designated historic and prehistoric resources within the boundaries of Cowlitz County and preserve and rehabilitate eligible historic properties within Cowlitz County for future generations. These development standards can be found in CCC 18.80.

Findings: The Washington States Department of Archaeology and Historic Preservation (DAHP) predictive model indicates areas of moderate to high risk of discovery. No comments have been provided by the DAHP regarding this project.

Conclusions: A condition of approval will include a note on the plat containing the standard inadvertent discovery language the County utilizes for subdivisions.

G. STATE ENVIRONMENTAL POLICY ACT (SEPA)

A SEPA Determination of Non-Significance (DNS) was issued on September 11, 2025. The SEPA comment period ended September 25, 2025 (Exhibit D). Agency comments were received and are attached (Exhibit E). All SEPA comments have been address by this report and recommended conditions of approval. Compliance with the State Environmental Policy Act has been achieved.

H. ZONING CLASSIFICATION

The site is unzoned. Comprehensive Plan Designation is Rural.

Findings: Unzoned areas of the county refer to the Comprehensive Plan to determine a minimum lot size. The Rural Comprehensive Plan Designation requires a 2-acre minimum lot size and a lot width of 100-feet measured from the building line. All other dimensional requirements can be found in Table 18.10.501

Conclusion: All proposed lots will meet the minimum dimensional requirements found of the Comprehensive Plan and Table 10.10.501. All other dimensional requirements can be met as proposed

I. COMPREHENSIVE PLAN

The Cowlitz County Comprehensive Plan currently designates the project area as Rural

Findings: The following goals are found in the Rural Comprehensive Plan Designation:

Goal LU-10: Preserve rural character while respecting the interests of property owners

Goal LU-11: Recognize agricultural and forest management activities as important economic activities in rural areas.

The policies of LU-10, applicable to the proposed project, include supporting and encouraging uses in rural areas which sustain and are compatible with rural character and level of available public services and encouraging economic development projects in rural areas. The policies of LU-11 applicable to the proposed project, include considering compatibility issues and seek to reduce conflict during development review for proposals adjacent to agriculture or timber management lands, and requiring all subdivision in rural areas within 500-feet of lands used for agriculture or forest practices to contain the following notice:

“The subject property is within or near agricultural land or forest land on which a variety of commercial activities may occur that are not compatible with residential development for certain periods of limited duration. Commercial natural resource activities performed in accordance with county, state and federal laws are not subject to legal action as public nuisances. (RCW 7.48.305).”

Conclusions: The proposed rural subdivision will reflect the desired development in Rural land use areas. The proposed future residential development is consistent and compatible with the nearby and adjacent land uses.

J. RURAL SUBDIVISION AND LAND USE ORDINANCE

Rural Subdivision Regulations CCC 18.50 and the Cowlitz County Land Use Ordinance CCC 18.10 apply to the proposed development, as well as RCW 58.17. The rural subdivision must conform to the general purpose, standards, and requirements of the Comprehensive Plan, Zoning Code, environmental policy, and must consider physical characteristics of the subject property. Appropriate provisions must also be made for the public’s health, safety and general welfare, open spaces, traffic, safe roads, drainage, sewerage, and student access to schools, school grounds, and other public requirements.

A. Rural Subdivision General Standards (CCC 18.50.070)

1. Lot Size: Lot Size. The minimum size of any lot within the proposed large lot subdivision shall be in conformance with the Cowlitz County Zoning Code, shall conform to the minimum lot size specified in the Zoning Code, or such larger size as specified by state health regulations

Findings: In unzoned areas of the county, the minimum lot size within a rural subdivision shall be either the recommended density set forth in and as designated by the County Comprehensive Plan for that area or such size as is required to meet state water and sewage disposal standards, whichever is greater

Conclusions: The proposed lots meet the lot size and dimension requirements of the Comprehensive Plan.

2. Easements: Easements shall be provided where necessary for road, utility installation and maintenance, public access, drainage, and buffer strip or protective easements

Findings: The preliminary plat indicates that all lots will access directly from Paine Road, a public road. Utility and drainage needs can be accommodated within the proposed lot configuration, and no offsite easements are required to serve the development.

Conclusions: All necessary easements can be established by the final plat. No additional offsite easements are required.

3. Master Plan: A generalized plan for the entire ownership shall be required to show that the road pattern and general arrangement for the rural subdivision can be coordinated with the entire tract when fully developed. Topographic information may be required.

Findings: The applicant has submitted a preliminary plat showing the division of the subject property, a general layout of home sites, and the proposed location of the shared driveway.

Conclusions: Full development of the property into 5 lots has been shown

4. Surveys:

Findings: Surveys shall be required for all rural subdivisions.

Conclusions: The final plat will be prepared and certified by a licensed land surveyor in compliance with county requirements.

5. Access: Each lot within a rural subdivision shall be provided with satisfactory access by means of a public or private right-of-way connecting to an existing and developed public street, or by some other legally sufficient right-of-access, inseparable from the lot to be served

Findings: Lot access is proposed directly from Paine Road, a public road.

Conclusions: As proposed, lot access meets this requirement.

6. Lot Width: The minimum lot width shall be as set forth in the County Zoning Code for those zoned portions of the county. All rural subdivisions locating in unzoned areas of the county shall be consistent with the lot widths recommended by the County Comprehensive Plan or required by health regulations, whichever is greater.

Findings: The Comprehensive Plan Rural Classification requires a lot to have a minimum width of 100’ in unzoned areas.

Conclusions: All proposed lots will meet this requirement.

7. Stormwater:

Findings: The subject property is located within the Rural Stormwater Management Area and therefore subject to compliance with Chapter 16.20 CCC. More specifically, CCC 16.20.030 provides that the provisions ofthe chapter are applicable when the proposed development creates an additional 12,000 square feet or more of impervious area outside of the unincorporated urbanized area, and the additional impervious area is equal to 15 percent or more of the parcel or sum total of the parcels impacted area.

Conclusions: Because no new impervious area is proposed, no additional requirements are applicable currently Also, any additional clearing, grading and/or excavation that results in the disturbance of one or more acres may require coverage under the Construction Stormwater General Permit through the Washington State Department of Ecology (ECY). Additional information may be obtained from the ECY Southwest Regional Office.

8. Fire Code: All rural subdivision shall comply with the minimum requirements of the Washington State Uniform Fire Code, or such fire protection as adopted by the Board.

Findings: The proposed subdivision is located within Fire District #3. Fire apparatus access roads shall be provided and maintained in accordance with locally adopted street, road, and access standards. An approved water supply capable of supplying the required fire flow for fire protection shall be provided to premises upon which facilities, buildings or portions of buildings are hereafter constructed or moved into or within the jurisdiction. Fire Flow requirements for buildings or portions of buildings shall be established pursuant to International Fire Code Sec. 507.3, CCC Sec. 16.05.080.

Conclusions: A plat note will be included requiring all lots to comply with the County Fire Codes, or as amended.

9. Difficult Development Land: Difficult development land shall not be subdivided unless the subdivider, within 90 calendar days following the original submission, provides acceptable plans for overcoming any harmful features. Reasonable conditions may be applied to rural subdivision approval to minimize harmful environmental conditions pertinent to the property.

Findings: Difficult Development Land includes lands that are environmentally sensitive or unsuitable for subdivision due to the flooding, poor drainage, steep slopes, slide areas or potential slide areas, rock and soil foundations, or other features likely to be harmful to the safety and general health of the future residents and adjacent landowners.

Conclusions: No part of the subject property has been classified as difficult development land. Critical Areas have been identified. Development within critical areas can be avoided.

10. Sewage Disposal: Where sanitary sewers are not available, each lot shall contain adequate area and proper soil and topographical drainage conditions to be served by an on-site sewage disposal system or shall be suitable for an alternative sanitary waste disposal system that meets state health regulations.

Findings: The proposed lots meet the minimum lot size requirements for on-site septic systems.

Conclusions: All lots will be required to provide a soils evaluation prior to final plat approval. The final plat shall show a primary and reserve drainage field for each lot.

11. Water Supply:

Findings: The application indicates the lots will be provided with water from an existing Group B water system. The system was recently expanded from three (3) residential connections to a total of seven (7) residential connections.

Conclusions: The applicant has provided a letter of water availability verifying that the Group B water system is approved for seven (7) residential connections, sufficient to serve the proposed subdivision. Therefore, the proposal demonstrates adequate provisions for water service.

12. Standards applicable to all rural subdivision private roads:

Findings: Lot access is proposed directly from Paine Road, an existing public road.

Conclusions: Because access is available from a public road, the standards applicable to private roads for rural subdivisions do not apply, and construction of a private road is not required.

13. Standards applicable to all rural subdivisions along public roads:

Findings: Dedication of right-of-way and public road improvements shall be consistent with county or state roadway standards and specifications.

Conclusions: No additional right-of-way is required for Paine Road. Any construction within Paine Road right-of-way shall require permitting through Public Works, and sight distance for any driveway access will need to be verified, where applicable

14 Schools and School Buses:

Findings: Although provisions of school services are not a requirement for rural subdivisions, students residing in the proposed subdivision will attend the Toutle Lake School District.

Conclusions: The applicant is encouraged to coordinate with the district to determine school bus stop locations and ensure safe access for students.

15. Mail:

Findings: While not a requirement of the rural subdivision, the U.S. Postal Service provides mail delivery only to locations on public roads.

Conclusions: Any mailbox or centralized mailbox unit should be installed at a location approved by the U.S. Postal Service.

16. Power, Telephone and Cable Services:

Findings: Cowlitz County Public Utility District Number 1 provides power service to the area and multiple private companies provide telephone, cable, and internet services.

Conclusions: Electric power facilities and easements are subject to Cowlitz County PUD standards, and the applicant should work with the PUD to determine facility design requirements.

K. Washington Uniform Common Interest Ownership Act Notice

“This project may be subject to the Washington Uniform Common Interest Ownership Act (WUCIOA) RCW 64.90. The applicant is responsible for compliance with provisions of the WUCIOA. The applicant should consult their attorney as to how WUCIOA may apply to this project.”

L. CONCLUSION

The proposed subdivision meets the criteria for approval of a preliminary subdivision.

The proposed subdivision is consistent with the goals and policies of the Rural Comprehensive Plan designation, the intent and language of the Zoning Code, the Critical Areas Ordinance, and the Rural Subdivision Ordinance.

Prior to any construction work commencing, the applicant should be required to obtain all necessary permits from The Cowlitz County Building and Planning Department, Cowlitz County Public Works Department, Washington State Department of Ecology, and any other agency with jurisdiction.

M. RECOMMENDATION

The recommendation provided by staff has been drafted using the following criteria (CCC 18.50.100):

A. Whether it is in conformance with the general purposes, standards and requirements of the Cowlitz County Comprehensive Plan, Zoning Code, environmental policy code, and any other applicable laws and county policies;

Conclusion: The proposed subdivision meets or have been conditioned to meet all standards and requirements, as discussed in Sections D-J of this report.

B. Whether appropriate provisions have been met as required by the reviewing agencies;

Conclusion: All review comments have been addressed as either project revisions or provided as conditions of approval.

C. The physical characteristics of the rural subdivision site. The plat may be disapproved or conditioned because of difficult development land. Construction of protective improvements may be required as a condition of approval;

Conclusion: All identified critical areas can be avoided All critical areas and buffers shall be shown on the final plat.

D. Whether appropriate provisions are made for, but not limited to, the public health, safety, and general welfare, for open spaces, drainage ways, streets or roads, alleys or other public ways, transit stops, potable water supplies, sanitary wastes, parks and recreation, playgrounds, schools and school grounds, and shall consider all other relevant facts, including sidewalks and other planning features.

Conclusion: Appropriate provision have been made through project review or conditions of approval, for a rural subdivision as required by CCC 18.50 and RCW 58.17.

E. Whether the public interest will be served by the subdivision and dedication (if applicable).

Conclusion: No dedications have been required.

F. Whether all standards for improvements as required by this chapter or as conditions for approval of the rural subdivision have been met.

Conclusion: All standards of Chapter 18.50 can be met, or have been conditioned to be met, by the proposed subdivision and recommended conditions of approval.

The Department recommends Approval of Case No. 2570.01, subject to the conditions of approval of this staff report, dated October 2, 2024, based on the findings and conclusions in Section D through I above.

N. CONDITIONS OF APPROVAL

1. Development Compliance: The development shall comply with all applicable Rural Subdivision general standards set forth in the Cowlitz County Rural Subdivision Code CCC 18.50.

2. Subdivision Name, Lot Size: The plat shall be titled KT West Subdivision. Approval is limited to 5 lots. All lots shall comply with the dimensional standards outlined in the Cowlitz County Comprehensive Plan Rural Designation and the County Land-Use Code 18.10 and as shown on the preliminary plat.

3. Duration of Preliminary Approval: The preliminary approval shall be valid for a period of 5 years from the date of BOCC approval.

4. Lot Layout: For each Lot submitted for final plat approval, a building envelope shall be delineated on the final plat. No Lot shall be final platted that does not contain a building site which can accommodate a reasonably sized house, garage, building setbacks, driveway access, and parking.

5. Permit to Construct: Prior to any construction activities, an application shall be made to the Department of Building and Planning. For those facilities necessitating additional construction work, the application shall include five (5) copies of a complete set of engineered plans to include, as necessary: road and utility plans, a topographical map, grading and filling, drainage/stormwater facilities, erosion/sedimentation controls, prior to construction and any improvements made thereafter. No grading, excavation, or construction shall be conducted until all construction plans have been approved and grading permit(s) issued. All engineered plans shall be prepared and stamped by a licensed professional engineer registered in the State of Washington. Copies will be routed to the Department of Public Works, Building and Planning and the Fire Marshal.

6. Critical Areas: Any proposed development within the identified critical areas shall require a critical area permit. The critical areas together with applicable buffers described in the Findings shall be delineated and identified on the final plat together with the following notes:

“RIPARIAN HABITAT AREA: All placement or construction of permanent structures, filling, excavation, grading, vegetation removal, dumping of solid wastes, clearing of conifer or deciduous vegetation, or any other development activity shall require compliance with CCC 19.15.130 as now exists or hereafter amended.”

7. Other Permits: Documentation of acquired permits or approvals shall be provided prior to the issuance of any construction or fill/grade permits for the subdivision. This includes any necessary permits from the Washington Department of Fish and Wildlife, Department of Ecology, or any other agency that has jurisdiction.

a. All lots within the proposed subdivision shall be in conformance with, and subject to, the conditions of approval specified in the Preliminary Short Plat Approval (CC 24-42), dated September 30, 2024, which is attached hereto as Exhibit C.

8. Sewage Disposal: Each lot within the rural subdivision shall demonstrate the capability to support, wholly within its boundaries, an on-site septic system and septic reserve area(s), exclusive of any easements. The evaluation of septic suitability must be completed by a wastewater designer or a professional engineer licensed in the State of Washington, and must meet the requirements of WAC 246272A and CCC 15.42 (or hereafter amended).

9. Utilities: All power and cable service lines shall be installed underground. Utility easements shall be provided as required by the standards and installation requirements of the purveyors. All utility easements and restrictions shall be shown on the face of the final plat. Power shall be installed as approved by the appropriate purveyor prior to final subdivision approval. Written verification and acceptance of the improvements shall be submitted with the final plat.

10. Covenant, Conditions, and Restrictions: Any covenants, conditions and restrictions (C, C&Rs) shall be submitted to the Cowlitz County Department of Building and Planning for review and subject to County approval prior to final subdivision plat.

11. Inadvertent Discovery Language: A note shall be added to the final plat containing the following Inadvertent Discovery Language:

“In the event of the discovery of cultural and/or archeological artifacts within this subdivision, all development shall be halted and the land owner or designee shall immediately notify the concerned Tribes, Department of Archaeology and Historic Preservation and the Department of Building and Planning.”

12. Agriculture or Forest Land Uses: The following language shall be included on the final plat:

“The subject property is within or near agricultural land or forest land on which a variety of commercial activities may occur that are not compatible with residential development for certain periods of limited duration. Commercial natural resource activities performed in accordance with county, state and federal laws are not subject tolegal action as public nuisances. (RCW7.48.305).”

13. Priority Habitat Area: The following language shall be included on the final plat:

“This property is mapped as a Priority Habitat of Elk Wintering Range. Residents should consult with the Washington State Department of Fish and Wildlife (WDFW) for appropriate fence design and other habitat protection measures.”

List of Exhibits:

Exhibit A: Project Application

Exhibit B: Preliminary Plat

Exhibit C: Preliminary Short Subdivision Approval/Recorded Plat

Exhibit D: SEPA Checklist

Exhibit E: SEPA Comments

September 30, 2024

Department of Building & Planning

207 Fourth Avenue North #119

Kelso, WA 98626

TEL (360) 577-3052

FAX (360) 414-5550

www.co.cowlitz.wa.us/buildplan

Chilton Development Services 1760 Downriver Dr Woodland, WA 98674

Board of County Commissioners

Arne Mortensen District 1

Dennis P. Weber District 2

Richard R. Dahl District 3

RE: Preliminary Short Plat Approval 24-08-3512 - Short Subdivision; Case Number 2450.42 1020 Paine Rd, Castle Rock; Parcel# WG2803002

The Department of Building & Planning hereby grants preliminary approval of the above referenced short subdivision, subject to the Findings of Fact and Conditions of Approval contained herein Preliminary approval expires two years from the date of this letter, except as provided by CCC 18.34.140.

PLEASE NOTE

(1) Approval of this short subdivision does not guarantee the issuance of any future permits.

(2) Application for final short plat approval must be made within two years from the date of this letter.

(3) No extensions will be granted to this short subdivision unless substantial progress has been made within the first two years and no additional notice of expiration will be provided

CHAPTER 18.34 CCC - SHORT SUBDIVISION

The Cowlitz County Short Subdivision Code provides standards and procedures applicable to any division of land which will result in the creation of four or less lots, tracts, parcels, sites, or subdivisions, any one of which is less than five acres in area, for the purpose of sale, lease or transfer of ownership.

PROJECT SUMMARY & LOCATION

Chilton Development Services, authorized agent, has applied for a short subdivision of approximately 11.43 acres into four (4) lots as follows: Lot 1 – 4.70 acres, Lot 2 – 2.02 acres, Lot 3 – 2.03 acres, and Lot 4 – 2.03 acres.

(See Exhibit A) The subject property contains an existing single-family residence, outbuildings, driveway, onsite septic system, and a Group B water system. The Group B water system will serve the proposed lots after expansion. The proposed lots will also be served by individual on-site septic systems. Lot access is proposed from Paine Road, a public road. The subject property (APN WG2803002) is located at 1020 Paine Road, Castle Rock, WA; Section 28, Township 10 North, Range 1 West, Willamette Meridian

FINDINGS OF FACT

Zoning and Comprehensive Plan:

The subject property is unzoned. Therefore, applicable development standards are per the guidelines of the Cowlitz County Comprehensive Plan (Comprehensive Plan)

The Comprehensive Plan Land Use Category of the subject property is Rural, which provides for independent and private rural living without significant encroachment on lands used for commercial timber or agricultural

production. It also provides a buffer between higher intensity uses associated with urban and suburban areas and lower intensity uses in more remote areas. Public water and sewer services are generally not available, but privately owned community water services may exist. Fire protection is available, and the areas are served primarily by lower classification public roadways and private roads. The guideline is for lots to have a two-acre minimum lot size and minimum lot width of 100 feet. As proposed, the short subdivision is consistent with the goals and policies of the Comprehensive Plan and in conformance with the applicable guidelines.

State Environmental Policy Act (SEPA):

Two fish-bearing streams are located on the subject property and therefore subject to SEPA review. A Determination of Non-Significance (DNS) was issued for the proposed short subdivision on September 4, 2024, with a comment period ending September 18, 2024. (See Exhibit B) Agency and public comments were received and are addressed herein where applicable.

Forest Practices

There is no record of forest practice activities or timber harvest occurring within the prior six-year period and therefore no six-year development moratorium is applicable. No additional action is required at this time. However, any future timber harvest may be subject to compliance with Chapter 17.20 CCC – Forest Practices.

Environmentally Sensitive and Critical Areas:

The Department of Building and Planning (Department) has conducted an environmental review of the subject property, including GIS data and site visit, and confirmed the presence of the following critical areas:

Stream and Riparian Habitat Area: Fish-Bearing Streams

Two Type F, fish-bearing streams are located within the western portion of the property. The associated Riparian Habitat Area (RHA) extends 100 feet as measured from either side of the ordinary high-water mark (OHWM) of the stream in accordance with CCC Table 19.15.130-B A third fish bearing stream runs just offsite along the northern property line, with the 100’ Riparian Habitat Area extending onto the subject property. Any development activity within the RHA is subject to compliance with all applicable requirements of the Cowlitz County Critical Areas Protection Ordinance Chapter 19.15, and more specifically CCC 19.15.130.C. Therefore, the centerline of the Type F streams together with the corresponding 100-foot RHA shall be depicted on the final short plat together with the following note:

RIPARIAN HABITAT AREA: All placement or construction of permanent structures, filling, excavation, grading, vegetation removal, dumping of solid wastes, clearing of conifer or deciduous vegetation, or any other development activity shall require compliance with CCC 19.15.130 as now exists or hereafter amended.

Priority Habitat Area: Elk Wintering Range

The parcel is mapped as a Priority Habitat of Elk Wintering Range. Elk likely use this area year-round, with higher concentrations during winter months. To minimize and mitigate impacts, potential options can include prohibiting fencing elk cannot cross and enhancing other elk habitat in the immediate area. Therefore, to minimize impacts from future development on the subject property, the following note shall be stated on the final short plat:

PRIORITY HABITAT AREA: This property is mapped as a Priority Habitat of Elk Wintering Range. Residents should consult with the Washington State Department of Fish and Wildlife (WDFW) for appropriate fence design and other habitat protection measures.

Access:

Lot 1 has existing access from Paine Road via an individual driveway. Access for Lot 2 & 3 is proposed from a new shared driveway and Lot 4 from a new individual driveway from Paine Road.

By memorandum dated September 11, 2024, the Department of Public Works (DPW) has provided the following comments:

• According to our records, there is insufficient right-of-way associated with those portions of Paine Road fronting the subject property. Therefore, the applicant will need to provide a 10-foot additional public road and utility easement for Paine Road. The applicant’s surveyors shall meet with the county surveyor to research all necessary right-of-way records in order to confirm the correct location and extent of existing and proposed public road right-of-way.

• Prior to any construction activity within county road right-of-way, the property owner must contact our office to apply for a permit to work within the county road right-of-way (i.e., driveway approaches, utility installations, etc..). Sight distance for any driveway access will need to be verified. An access easement may be required from an adjacent lot prior to approval for final plat for any access that does not meet sight distance requirements. (See Exhibit C)

Electrical Services:

CCC 18.34.070 does not require the provision for primary electric backbone services to lots within short subdivisions. By letter dated September 4, 2024, Cowlitz PUD provided the following comments:

• District records indicate that Lot 1 of the proposed short subdivision is currently served by an overhead service from the existing overhead electrical facilities along Paine Road. Lots 2, 3, & 4 of the proposed short subdivision will likely be served by an underground cable extension from the existing overhead electrical facilities along Paine Road.

• Easements for any power cable extensions, if required, will be obtained concurrent with facility installation. Please include utility rights with any public road right-of-way dedications. (See Exhibit D)

A note shall be required on the final short plat stating the following:

The developer of this property has not been required to provide electric services for this subdivision.

Fire Protection:

The proposed short subdivision is located within Fire District #3. All future development within the subdivision is required to comply with the following provisions of the International Fire Code:

• International Fire Code Sec. 503.1 Where required. Fire apparatus access roads shall be provided and maintained in accordance with locally adopted street, road, and access standards.

• International Fire Code Sec. 507.1 Required Water Supply. An approved water supply capable of supplying the required fire flow for fire protection shall be provided to premises upon which facilities, buildings or portions of buildings are hereafter constructed or moved into or within the jurisdiction. Fire Flow requirements for buildings

or portions of buildings shall be established pursuant to International Fire Code Sec. 507.3, CCC Sec. 16.05.080.

• Fire protection for existing structures consisting of defensible space, fire separation distance, access and fire protection water supply shall not be diminished. The fire resistance rating for exterior walls of existing structures and the determination of the fire area created by new and existing structures shall be established by the fire separation distance provided between structures and property lines pursuant to International Building Code Chapter 6 and International Residential Code Chapter 3.

Compliance with the applicable fire code requirements will be examined during the permit review process for any future structure(s) and the following note shall be stated on the final short plat:

All future development shall conform to the provisions of the International Fire Code 507.3 and CCC 16.05.80 as now adopted or hereafter amended.

Address Assignment:

RCW 58.17.280 requires all lots within a short subdivision be addressed prior to final short plat approval and shall be assigned at the time of application for final short plat. All addresses shall be noted on the face of the final short plat prior to recording.

Septic Suitability:

Per CCC 18.34.070.A.4., each lot within the short subdivision not currently served by public sewer is required to demonstrate the suitability of on-site soils to accommodate on-site septic systems and drainfield reserve areas as follows:

1. On-Site Soil and Septic Evaluations. All evaluations shall be conducted by a wastewater designer or a professional engineer licensed in the state of Washington, and meet the requirements of Chapter 246-272A WAC and Chapter 15.42 CCC (or hereafter amended).

2. Soils Test Approval. All soil tests for new and existing lots, including all primary and reserve area dedications, shall be submitted to the Cowlitz County Environmental Health Unit for approval.

3. New Lots. Each new lot shall have an on-site septic and soils evaluation completed identifying a septic drainfield and reserve area.

4. Existing Lot(s). Existing septic systems shall be professionally evaluated by a wastewater designer or a professional engineer licensed in the state of Washington. All dedications of reserve areas shall include a soils test, and meet the requirements of Chapter 246-272A WAC and Chapter 15.42 CCC (or hereafter amended).

i. Existing septic systems less than two years old shall be professionally evaluated. Evaluation shall include, at a minimum, observation/inspection of drain line laterals and septic tank.

ii. Existing systems older than two years shall be professionally evaluated using one of the following methods:

(A) Evaluation of the septic system, including, at a minimum, observation/inspection of the drain line laterals, septic tank inspection, septic tank pumping, and identification of a reserve area, including the size and the potential system type.

(B) An operations and maintenance inspection meeting the standards of CCC 15.42.160, including the identification of two reserve areas.

The location of the proposed and existing septic drainfield(s) and drainfield reserve area(s) shall be identified on the final short plat together with the following note:

DRAINFIELD RESTRICTION: No wells are permitted within 100 feet of septic drainfield and reserve drainfield areas. No construction, grading, filling, placement of buildings, driveways or parking areas shall be permitted within the drainfield and drainfield replacement areas, except as provided in Chapter 246-272 WAC (On-Site Sewage Systems). Locations of septic drainfield areas shown on this short plat can be moved with proper authorization from the Cowlitz County Environmental Health Unit.

Water Supply:

The application indicates the lots will be provided with water from an existing Group B water system. As such, and pursuant to CCC 18.34.070.A.5., each lot within the short subdivision shall be required to demonstrate sufficient availability of potable water by form of certificate of water availability issued by the Cowlitz County Environmental Health Unit (EHU) for each lot.

Please note, by letter dated September 6, 2024, EHU encourages early review of the water system to verify if the system is currently approved by Environmental Health Services and if the system is currently large enough to accommodate all proposed connections. (See Exhibit E)

All wells located on the subject property or on adjacent properties and within 100 feet shall be shown and identified together with a 100-foot radius Source Protection Area (SPA) on the final short plat. If the Source Protection Area(s) from wells on adjacent properties cannot be located or shown, all septic drainage fields shall be located a minimum of 100 feet from exterior property lines. Alternatively, the applicant may provide a signed affidavit by a qualified professional attesting that all proposed drainage fields are 100 feet away from wells located on adjacent properties.

If individual wells are provided for domestic water supply, each lot with an individual well will be required to have its lot lines configured to provide a 100-foot radius SPA around the wellhead to fit wholly within the lot the well is located. Alternatively, and in the instance of shared well(s), easements shall be established on the final short plat for the SPA(s), or portions thereof, for all affected lots within the short subdivision Also, copies of the shared well agreement, as applicable, will be required by EHU and shall be submitted to the Department together with application for final short plat approval, and the Auditor’s file number of any shared well agreement(s) shall be noted on the final short plat.

The following note shall be stated on the final short plat:

SOURCE PROTECTION AREA: Areas within the 100-foot radius SPA surrounding the wellhead must be kept free of any source of contamination. Examples of contaminants and potential contaminants include, but are not limited to: manure, sewage, hazardous waste, livestock barns and livestock feed lots, drainfields, chemical and petroleum storage areas, and pipelines used to convey materials with contamination potential.

Please be advised that if the withdrawal of ground water from a well(s) exceeds 5,000 gallons per day, the Department of Ecology will require a Water Right issued by the State of Washington. The applicant is encouraged to contact the Department of Ecology regarding potential Water Rights requirements.

Stormwater:

The subject property is located within the Rural Stormwater Management Area and therefore subject to compliance with Chapter 16.20 CCC. More specifically, CCC 16.20.030 provides that the provisions of the chapter are applicable when the proposed development creates an additional 12,000 square feet or more of impervious area outside of the unincorporated urbanized area, and the additional impervious area is equal to 15 percent or more of the parcel, or sum total of the parcels impacted, area.

Because no new impervious area is proposed, no additional requirements are applicable at this time. However, if additional access improvements are necessary or required pursuant to the DPW memorandum referenced and incorporated herein, additional stormwater requirements may apply.

Also, any additional clearing, grading and/or excavation that results in the disturbance of one or more acres may require coverage under the Construction Stormwater General Permit through the Washington State Department of Ecology (DOE). Additional information may be obtained from the DOE Southwest Regional Office.

Archaeological and Cultural Preservation:

No comments have been received and no information has been provided indicating the presence of archaeological or historic materials likely to be located on site. However, in the event any archaeological or historic materials are encountered during site activity, work must stop and the following actions should be taken:

1. Implement reasonable measures to protect the discovery site, including any appropriate stabilization or covering; and

2. Take reasonable steps to ensure the confidentiality of the discovery site; and

3. Take reasonable steps to restrict access to the site of discovery.

Therefore, while no additional action is required at this time, the following note shall be stated on the final short plat:

In the event of the discovery of cultural and/or archeological artifacts within this short subdivision, all development shall be halted and the landowner or designee shall immediately notify the concerned Tribes, Department of Archaeology and Historic Preservation, and the Department of Building and Planning.

CONDITIONS OF APPROVAL

The following Conditions of Approval must be met prior to final short plat approval. Section 1 identifies items that are addressed on the final short plat and Section 2 includes items that must be completed for final approval of the short subdivision.

Once all conditions of approval are met, application for final short plat may be submitted. The application will be required to include a draft copy of the final short plat showing all items required in Section 1, as well as all necessary documentation for the items contained in Section 2.

Section 1 – Final Short Plat Requirements

1. The final short plat shall be prepared by a professional land surveyor licensed in the State of Washington and in accordance with the requirements of CCC 18.34.150, and pursuant to Chapter 58.09 RCW and Chapter 332-130 WAC.

2. Each lot must be a minimum of two acres and minimum width of 100 feet.

3. Existing and proposed access and utility easements shall be shown on the final short plat.

4. All existing and proposed drainfields and drainfield reserve areas shall be identified on the final short plat.

5. All wells located on the subject property and/or within 100 feet from adjacent properties shall be shown and identified together with a 100-foot radius Source Protection Area (SPA) on the final short plat. If the source protection areas from wells on adjacent properties cannot be located or shown, all septic drainfields within the short subdivision shall be located a minimum of 100 feet from exterior property lines. Alternatively, the applicant may provide a signed affidavit by a qualified professional attesting that all proposed drainfields are 100 feet away from any existing wells located on adjacent properties.

6. The address of each lot shall be clearly noted on the face of the final short plat.

7. The final short plat shall contain the following notes:

i. Land within this short subdivision shall not be further divided for a period of five years unless a final plat is filed pursuant to Cowlitz County Subdivision Code and RCW 58.17.

ii. The approval of this short subdivision does not guarantee the issuance of any other permits.

iii. WARNING: Cowlitz County has no responsibility to build, improve, maintain, or otherwise service the private roads contained within or providing service to the property described in this short plat.

iv. In the event that any private road or driveway is improved to Cowlitz County standards for public streets and the County is willing to accept the dedication of such road, each lot owner shall execute any documents necessary to accomplish such dedication.

v. The developer of this property has not been required to provide electric services for this subdivision.

vi. All future development shall conform to the provisions of the International Fire Code 507.3 and CCC 16.05.80 as adopted or hereafter amended.

vii. In the event of the discovery of cultural and/or archeological artifacts within this short subdivision, all development shall be halted and the landowner or designee shall immediately notify the concerned Tribes, Department of Archaeology and Historic Preservation, and the Department of Building and Planning.

viii. The critical areas together with applicable buffers described in the Findings shall be delineated and identified on the final short plat together with the following notes:

a. RIPARIAN HABITAT AREA: All placement or construction of permanent structures, filling, excavation, grading, vegetation removal, dumping of solid wastes, clearing of conifer or deciduous vegetation, or any other development activity shall require compliance with CCC 19.15.130 as now exists or hereafter amended.

ix. PRIORITY HABITAT AREA: This property is mapped as a Priority Habitat of Elk Wintering Range. Residents should consult with the Washington State Department of Fish and Wildlife (WDFW) for appropriate fence design and other habitat protection measures.

x. DRAINFIELD RESTRICTION: No wells are permitted within 100 feet of septic drainfield and reserve areas. No construction, grading, filling, placement of buildings, driveways or parking areas shall be permitted within the drainfield and drainfield replacement areas, except as provided in Chapter 246272 WAC (On-Site Sewage Systems). Locations of septic drainfield areas shown on this short plat can be moved with proper authorization from the Cowlitz County Environmental Health Unit.

xi. SOURCE PROTECTION AREA: Areas within the 100-foot radius SPA surrounding the wellhead must be kept free of any source of contamination. Examples of contaminants and potential contaminants include, but are not limited to, manure, sewage, hazardous waste, livestock barns and livestock feed lots, drainfields, chemical and petroleum storage areas, and pipelines used to convey materials with contamination potential.

Section 2 – Final Short Subdivision Approval Requirements

The following items are conditions of approval that must be satisfied prior to final short plat approval:

8. Certificate(s) of water availability from the Cowlitz County Environmental Health Unit for each lot.

9. If a wellhead source protection area extends beyond the short subdivision boundary, an easement or restrictive covenant shall be obtained from abutting landowner(s). The recording information of all relevant covenants, easements and/or agreements required by the Department and/or EHU shall be identified on the final short plat.

10. Each lot within the short subdivision shall demonstrate the capability to support, wholly within its boundaries, an on-site septic system and septic reserve area(s), exclusive of any easements, and in accordance with CCC 18.34.070.A.4.

11. Access to the lots shall be in conformance with and subject to the recommended conditions of approval as stated in the memorandum dated September 11, 2024, provided by Cowlitz County Department of Public Works, attached hereto as Exhibit C

12. A current title report or plat certificate issued within the last 30 days shall be submitted with the final short plat. If final short plat approval extends beyond 30 days, an updated (current) title report or plat certificate will be required prior to recording.

13. The applicant will be required to pay all outstanding property taxes, including the current year, prior to final approval and recording of the short plat.

14. The hours of operation for construction activities shall be in accordance with Chapter 10.25 CCC, which provides for the hours between 7:00 a.m. and 10:00 p.m. on weekdays and between 9:00 a.m. and 10:00 p.m. on weekends.

APPLICATION FOR FINAL SHORT PLAT APPROVAL

An application for final short plat approval will be accepted for review after all conditions of approval have been met and all corresponding documentation together with the fee has been submitted to the Department through the Accela permit portal.

The submittal packet must include:

1. Draft copy of the Final Short Plat (digital copy preferred) identifying all items as required in Section 1 of the Conditions of Approval; and

2. All documentation as required in Section 2 of the Conditions of Approval; and

3. Application fee

CCC 18.34.110

- APPEAL

A person aggrieved by the decision of the Director may appeal said decision to the Hearing Examiner Any such appeal shall be filed in writing with the Department along with the appropriate fee within 20 calendar days of the issuance of the decision. The appeal shall specify the reasons therefor. The Director shall provide the Hearing Examiner with findings and documentation relating to the decision being appealed. The Hearing Examiner, following a de novo hearing, shall affirm, modify or reverse the Director’s decision with written findings and conclusions. The appellant carries the burden of proof on appeal.

If you have questions regarding this letter, please contact me at coueys@cowlitzwa.gov or 360-577-3052, extension 6669.

Sincerely,

Sahara Couey Community Planner

CC: Chilton Development Services, via email: admin@chiltondevelopmentservice.com

Exhibits

A - Application Materials

B - SEPA DNS

C - DPW Memorandum, September 11, 2024

D – Cowlitz PUD Comments, September 4, 2024

E – EHU Comments, September 6, 2024

F – WDFW Comments, September 18, 2024

SHORTSUBDIVISIONSUPPLEMENT

PROJECTENVIRONMENT

ToBeCompletedbyApplicant

Whatisgeneraltopographyofsite?FlatRollingHillySteep Whatissteepestslopeonsite?____________% Isthereindicationorhistoryofunstableslopesonornearsite?Yes/No Describe:______________________________________________________

Hasthesitebeenusedforagriculture?Yes/NoDescribe:____________

Describevegetationispresentonsite:_______________________________

Describevegetationtoberemovedaspartofthisproposal:______________

None at this time. Future homes will require removal of grass. None observed during site visit.

Describewildlifeobservedonsite:__________________________________

LANDUSE

SHORTSUBDIVISIONSUPPLEMENT

Isthereanexistingwellonsite?Yes/No

SEPA ENVIRONMENTAL CHECKLIST

A. Background [HELP]

1. Name of proposed project, if applicable: KT West Short Subdivision

2. Name of applicant: Chilton Development Services

3. Address and phone number of applicant and contact person: 1760 Down River Drive, Woodland, WA. 98674 Nick Little, CDS 360-957-9185

4. Date checklist prepared: 8/14/24

5. Agency requesting checklist: Cowlitz County

6. Proposed timing or schedule (including phasing, if applicable): ASAP.

7. Do you have any plans for future additions, expansion, or further activity related to or connected with this proposal? If yes, explain. No.

8. List any environmental information you know about that has been prepared, or will be prepared, directly related to this proposal.

None

9. Do you know whether applications are pending for governmental approvals of other proposals directly affecting the property covered by your proposal? If yes, explain.

10. List any government approvals or permits that will be needed for your proposal, if known.

Short subdivision approval, Group B water system update, septic soils test approval

11. Give brief, complete description of your proposal, including the proposed uses and the size of the project and site. There are several questions later in this checklist that ask you to describe certain aspects of your proposal. You do not need to repeat those answers on this page. (Lead agencies may modify this form to include additional specific information on project description.)

Land owner is proposing to short subdivide their parcel in four residential development lots. The property currently has an existing home and several outbuildings. A Group B water system currently serving 3 homes is locate don the parcel, and is expected to be expanded to serve the 3 new parcels (total of 6 homes on the system). On-site septic systems will handle serwer needs, and access is to be provided by an existing driveway serving the existing home, a NEW shared driveway serving Lots 2 and 3, and a NEW individual driveway serving Lot 4. The property has two fish bearing streams flowing through the Western portion; no impacts are expected within the stream’s Riparian Habitat Area.

12. Location of the proposal. Give sufficient information for a person to understand the precise location of your proposed project, including a street address, if any, and section, township, and range, if known. If a proposal would occur over a range of area, provide the range or boundaries of the site(s). Provide a legal description, site plan, vicinity map, and topographic map, if reasonably available. While you should submit any plans required by the agency, you are not required to duplicate maps or detailed plans submitted with any permit applications related to this checklist.

The property is located in the 1000 block of Paine Road, approximately 5 miles East of Castle Rock, WA in Section 28, Township 10N, Range 1 West, W.M.; Parcel # WG2803002/.

B. Environmental Elements [HELP]

1. Earth [help]

a. General description of the site:

(circle one): Flat, rolling, hilly, steep slopes, mountainous, other

b. What is the steepest slope on the site (approximate percent slope)?

c. What general types of soils are found on the site (for example, clay, sand, gravel, peat, muck)? If you know the classification of agricultural soils, specify them and note any agricultural land of long-term commercial significance and whether the proposal results in removing any of these soils. 1020 Paine Rd

USDA 77, Hazeldell Gravelly Silt Loam

USDA 147, Olympic Silt Loam

USDA 182, Sara Silty Clay Loam

d. Are there surface indications or history of unstable soils in the immediate vicinity? If so, describe.

No evidence of slope movement on site.

e. Describe the purpose, type, total area, and approximate quantities and total affected area of any filling, excavation, and grading proposed. Indicate source of fill

Minimal filling grading will be required to establish driveway connectins to Paine Road. Primarily remval of sod and placement of rock base layer. Estimated 30-50cy. Rock to be obtained from commercial quarry.

f. Could erosion occur as a result of clearing, construction, or use? If so, generally describe.

Potentially. Exposed soils could cause erosion. Minimal exposed soils expected at this time. Future home development and driveway construction may create temporarily exposed soils during summer months.

g. About what percent of the site will be covered with impervious surfaces after project construction (for example, asphalt or buildings)?

2-5%

h. Proposed measures to reduce or control erosion, or other impacts to the earth, if any:

Standard erosion control BMPs, including straw on exposed soils, and revegetation. Any other management recommendation identified per geotechnical assessment will also be implemented.

2. Air [help]

a. What types of emissions to the air would result from the proposal during construction, operation, and maintenance when the project is completed? If any, generally describe and give approximate quantities if known.

Exhaust from equipment during future construction.

b. Are there any off-site sources of emissions or odor that may affect your proposal? If so, generally describe.

c. Proposed measures to reduce or control emissions or other impacts to air, if any:

None

3. Water [help]

a. Surface Water: [help]

1) Is there any surface water body on or in the immediate vicinity of the site (including year-round and seasonal streams, saltwater, lakes, ponds, wetlands)? If yes, describe type and provide names. If appropriate, state what stream or river it flows into.

Two Type F streams are located in the western portion of the property.

100' Riparian Habitat Area (RHA). Type F stream located to the north with 100' RHA extending onto subject property

2) Will the project require any work over, in, or adjacent to (within 200 feet) the described waters? If yes, please describe and attach available plans.

3) Estimate the amount of fill and dredge material that would be placed in or removed from surface water or wetlands and indicate the area of the site that would be affected. Indicate the source of fill material.

None

3) Will the proposal require surface water withdrawals or diversions? Give general description, purpose, and approximate quantities if known.

5) Does the proposal lie within a 100-year floodplain? If so, note location on the site plan.

6) Does the proposal involve any discharges of waste materials to surface waters? If so, describe the type of waste and anticipated volume of discharge.

b. Ground Water: [help]

1) Will groundwater be withdrawn from a well for drinking water or other purposes? If so, give a general description of the well, proposed uses and approximate quantities withdrawn from the well Will water be discharged to groundwater? Give general description, purpose, and approximate quantities if known.

THe existing Group B water system will be expanded to serve an additional 3 homes, likely resuting in an additional 750gpd withdrawal once built out.

2) Describe waste material that will be discharged into the ground from septic tanks or other sources, if any (for example: Domestic sewage; industrial, containing the following chemicals. . . ; agricultural; etc.). Describe the general size of the system, the number of such systems, the number of houses to be served (if applicable), or the number of animals or humans the system(s) are expected to serve.

None at this time. Future homes will use septic systems for waste disposal.

c. Water runoff (including stormwater):

1) Describe the source of runoff (including storm water) and method of collection and disposal, if any (include quantities, if known). Where will this water flow? Will this water flow into other waters? If so, describe.

There is the potential for stormwater runoff during future construction and from future homes. This stormwater will be dispersed in flowpaths on yards or native vegetation.

2) Could waste materials enter ground or surface waters? If so, generally describe.

3) Does the proposal alter or otherwise affect drainage patterns in the vicinity of the site? If so, describe.

d. Proposed measures to reduce or control surface, ground, and runoff water, and drainage pattern impacts, if any:

Stormwater BMPs will be in place to enhance dispersion and prevent concentration and discharge to any water bodies.

4. Plants [help]

a. Check the types of vegetation found on the site:

x deciduous tree: alder, maple, aspen, other x evergreen tree: fir, cedar, pine, other

x shrubs

x grass pasture crop or grain

____ Orchards, vineyards or other permanent crops. x wet soil plants: cattail, buttercup, bullrush, skunk cabbage, other water plants: water lily, eelgrass, milfoil, other other types of vegetation

b. What kind and amount of vegetation will be removed or altered?

Vegetation will be removed during construction activity in the area of excavation for future homes.

c. List threatened and endangered species known to be on or near the site.

None

d. Proposed landscaping, use of native plants, or other measures to preserve or enhance vegetation on the site, if any:

None

e. List all noxious weeds and invasive species known to be on or near the site.

None known

5. Animals [help]

a. List any birds and other animals which have been observed on or near the site or are known to be on or near the site.

Examples include:

birds: hawk, heron, eagle, songbirds, other: mammals: deer, bear, elk, beaver, other: fish: bass, salmon, trout, herring, shellfish, other

b. List any threatened and endangered species known to be on or near the site.

None known

c. Is the site part of a migration route? If so, explain.

Unknown

Pacific Flyway

d. Proposed measures to preserve or enhance wildlife, if any:

None

e. List any invasive animal species known to be on or near the site.

Rocky Mountain Elk PHS Listed Occurrence

6. Energy and Natural Resources [help]

a. What kinds of energy (electric, natural gas, oil, wood stove, solar) will be used to meet the completed project's energy needs? Describe whether it will be used for heating, manufacturing, etc.

None at this time. Future homes will require electricity for typical residential uses.

b. Would your project affect the potential use of solar energy by adjacent properties? If so, generally describe.

c. What kinds of energy conservation features are included in the plans of this proposal? List other proposed measures to reduce or control energy impacts, if any:

None

7. Environmental Health [help]

a. Are there any environmental health hazards, including exposure to toxic chemicals, risk of fire and explosion, spill, or hazardous waste, that could occur as a result of this proposal? If so, describe.

1) Describe any known or possible contamination at the site from present or past uses.

None

2) Describe existing hazardous chemicals/conditions that might affect project development and design. This includes underground hazardous liquid and gas transmission pipelines located within the project area and in the vicinity.

None

3) Describe any toxic or hazardous chemicals that might be stored, used, or produced during the project's development or construction, or at any time during the operating life of the project.

None

4) Describe special emergency services that might be required.

None

5) Proposed measures to reduce or control environmental health hazards, if any:

None

b. Noise

1) What types of noise exist in the area which may affect your project (for example: traffic, equipment, operation, other)?

None

2) What types and levels of noise would be created by or associated with the project on a short-term or a long-term basis (for example: traffic, construction, operation, other)? Indicate what hours noise would come from the site.

Sounds of equipment between 8am and 5pm during future construction.

3) Proposed measures to reduce or control noise impacts, if any:

None

8. Land and Shoreline Use [help]

a. What is the current use of the site and adjacent properties? Will the proposal affect current land uses on nearby or adjacent properties? If so, describe.

Site is currently resdential. Will not affect adjacent land uses.

b. Has the project site been used as working farmlands or working forest lands? If so, describe. How much agricultural or forest land of long-term commercial significance will be converted to other uses as a result of the proposal, if any? If resource lands have not been designated, how many acres in farmland or forest land tax status will be converted to nonfarm or nonforest use?

No.

1) Will the proposal affect or be affected by surrounding working farm or forest land normal business operations, such as oversize equipment access, the application of pesticides, tilling, and harvesting? If so, how:

c. Describe any structures on the site.

Existing SFD, OSS, Group B water system, and several outbuildings.

d. Will any structures be demolished? If so, what?

e. What is the current zoning classification of the site?

Unzoned

f. What is the current comprehensive plan designation of the site? Rural

g. If applicable, what is the current shoreline master program designation of the site?

N/A

h. Has any part of the site been classified as a critical area by the city or county? If so, specify.

Yes. Habitat area associated with the Type F streams on site.

i. Approximately how many people would reside or work in the completed project?

Unknown. Estimated 12-20 at full build out.

j. Approximately how many people would the completed project displace?

None

k. Proposed measures to avoid or reduce displacement impacts, if any:

None

L Proposed measures to ensure the proposal is compatible with existing and projected land uses and plans, if any:

Compliance with adopted land use codes.

m. Proposed measures to reduce or control impacts to agricultural and forest lands of long-term commercial significance, if any:

None

100' RHA

9. Housing [help]

a. Approximately how many units would be provided, if any? Indicate whether high, middle, or low-income housing.

3 new resdeintial units are expected.

b. Approximately how many units, if any, would be eliminated? Indicate whether high, middle, or low-income housing.

None

c. Proposed measures to reduce or control housing impacts, if any:

None

10. Aesthetics [help]

a. What is the tallest height of any proposed structure(s), not including antennas; what is the principal exterior building material(s) proposed?

None proposed at this time

b. What views in the immediate vicinity would be altered or obstructed?

None

b. Proposed measures to reduce or control aesthetic impacts, if any:

None

11. Light and Glare [help]

a. What type of light or glare will the proposal produce? What time of day would it mainly occur?

Typical residential light from porchlights and car headlights.

b. Could light or glare from the finished project be a safety hazard or interfere with views?

c. What existing off-site sources of light or glare may affect your proposal?

None

d. Proposed measures to reduce or control light and glare impacts, if any:

None

12. Recreation [help]

a. What designated and informal recreational opportunities are in the immediate vicinity?

Silver Lake is located approximately .1 mile South. Boating, fishing, etc.

b. Would the proposed project displace any existing recreational uses? If so, describe.

c. Proposed measures to reduce or control impacts on recreation, including recreation opportunities to be provided by the project or applicant, if any:

None

13. Historic and cultural preservation [help]

a. Are there any buildings, structures, or sites, located on or near the site that are over 45 years old listed in or eligible for listing in national, state, or local preservation registers ? If so, specifically describe.

b. Are there any landmarks, features, or other evidence of Indian or historic use or occupation? This may include human burials or old cemeteries. Are there any material evidence, artifacts, or areas of cultural importance on or near the site? Please list any professional studies conducted at the site to identify such resources.

None identified Property varies between a “Low Risk” to “High Risk” dependent on location. Area proposed to be developed generally falls within the Low to Moderately Low risk categories.

c. Describe the methods used to assess the potential impacts to cultural and historic resources on or near the project site. Examples include consultation with tribes and the department of archeology and historic preservation, archaeological surveys, historic maps, GIS data, etc.

Visual inspection, owner testimonial, review of WISAARD.

d. Proposed measures to avoid, minimize, or compensate for loss, changes to, and disturbance to resources. Please include plans for the above and any permits that may be required.

In the event of an inadvertent discover, all work shall cease and local tribal authorities contacted. Standard inadvertent discovery language to be applied to all approved permits.

14. Transportation [help]

a. Identify public streets and highways serving the site or affected geographic area and describe proposed access to the existing street system. Show on site plans, if any.

Paine Road (Public)

b. Is the site or affected geographic area currently served by public transit? If so, generally describe. If not, what is the approximate distance to the nearest transit stop?

No, 4-5 miles

c. How many additional parking spaces would the completed project or non-project proposal have? How many would the project or proposal eliminate?

Each new lot will include a minimm of 2 parking spaces per County code. Exact number of spaces cannot be determined at this time.

d. Will the proposal require any new or improvements to existing roads, streets, pedestrian, bicycle or state transportation facilities, not including driveways? If so, generally describe (indicate whether public or private).

e. Will the project or proposal use (or occur in the immediate vicinity of) water, rail, or air transportation? If so, generally describe.

f. How many vehicular trips per day would be generated by the completed project or proposal? If known, indicate when peak volumes would occur and what percentage of the volume would be trucks (such as commercial and nonpassenger vehicles). What data or transportation models were used to make these estimates?

Future development expected to add an additional 30TPD according to ITE estimates.

g. Will the proposal interfere with, affect or be affected by the movement of agricultural and forest products on roads or streets in the area? If so, generally describe

h. Proposed measures to reduce or control transportation impacts, if any:

None

15. Public Services [help]

a. Would the project result in an increased need for public services (for example: fire protection, police protection, public transit, health care, schools, other)? If so, generally describe.

Minimal additional need for the three future homes.

b. Proposed measures to reduce or control direct impacts on public services, if any.

None

16. Utilities [help]

a. Circle utilities currently available at the site: electricity, natural gas, water, refuse service, telephone, sanitary sewer, septic system, other

c. Describe the utilities that are proposed for the project, the utility providing the service, and the general construction activities on the site or in the immediate vicinity which might be needed.

Individual electricity extensions

C. Signature [HELP]

The above answers are true and complete to the best of my knowledge. I understand that the lead agency is relying on them to make its decision.

Signature:

Name of signee

Position and Agency/Organization

Date Submitted: Nick Little, Chilton Development Services 8/14/24

PUBLIC UTILITY DISTRICT NO. 1

Cowlitz County, Washington 961 12th Avenue

Longview, Washington

September 4, 2024

Sahara Couey, Associate Community Planner

Cowlitz County Department of Building and Planning

207 Fourth Avenue North Kelso, WA 98626

Sahara,

Case No. 2450.42 – Short Subdivision – 1020 Paine Rd

District records indicate that Lot 1 of the proposed short subdivision is currently served by an overhead service from the existing overhead electrical facilities along Paine Road. Lots 2, 3 & 4 of the proposed short subdivision will likely be served by underground cable extensions from the existing overhead electrical facilities along Paine Road.

Easements for any power cable extensions, if required, will be obtained concurrent with facility installation. Please include utility rights with any public road right-of-way dedications.

Sincerely,

Peter Eggersgluss Right of Way Agent

Couey, Sahara

From: Yoho, Andrea

Sent: Friday, September 6, 2024 8:58 AM

To: Couey, Sahara

Subject: FW: Cowlitz County Inter-Agency Review #24-08-3512

Attachments: IAR_1020 Paine Rd_24-08-3512.pdf

Good Morning Sahara,

The IAR refers to intended use of an existing Group B water system. EH strongly recommends early review of the water system to verify if the system is currently approved by Environmental Health Services and if the system is currently large enough to accommodate all proposed connections.

Please let me know if there are any additional questions or concerns.

Sincerely,

Andrea Yoho

Cowlitz County Health & Human Services Department

Environmental Health 1952 9th Avenue Longview, WA 98632

Tel: 360.414.5599.1.6447

Fax: 360.425.7531

YohoA@cowlitzwa.gov

**New email effective 9/6/2022**

Healthy people, healthy Communities.

Confidentiality: This email message may contain confidential information and is intended only for the individual named. If you are not the named addressee you should not disseminate, distribute or copy this email. Please notify the sender immediately by email if you have received this email by mistake and delete this email from your system. All emails sent to this address will be received by the Cowlitz County email system and may be subject to Public Disclosure under Chapter 42.56 RCW and is subject to archiving and review by someone other than the recipient.

From: Pierson, Teresa <pierson.teresa@cowlitzwa.gov>

Sent: Wednesday, September 4, 2024 11:41 AM

To: !PWDevelopmentReview <PWDevelopmentReview@cowlitzwa.gov>; AskCowlitzHealth <Askcowlitzhealth@cowlitzwa.gov>; Eugenis, Susan <EugenisS@cowlitzwa.gov>; Peter Eggersgluss <peggersgluss@cowlitzpud.org>; Williams, Jim <WilliamsJ@cowlitzwa.gov>; Wilson, Michael <wilsonm@cowlitzwa.gov>; 'Dustin Nunes' <dnunes@cowlitz3fire.org>; lwilliams@toutlesd.org

Cc: Couey, Sahara <coueys@cowlitzwa.gov>

Subject: Cowlitz County Inter-Agency Review #24-08-3512

Hello,

Please see the attached Inter-Agency Review materials for Preliminary Short Subdivision Case No. 2450.42 (Record ID 24-08-3512).

Location: 1020 Paine Rd, Castle Rock; Parcel # WG2803002

Staﬀ Contact:

Sahara Couey, Community Planner coueys@cowlitzwa.gov

Please send all comments and questions to the staff contact listed above.

Sincerely,

Terri Pierson |PLANNING ADMINISTRATIVE ASSISTANT III

COWLITZ COUNTY BUILDING & PLANNING

207 4TH AVE. N. #119| KELSO, WA 98626 (360) 577-3052 EXT 6693 | pierson.teresa@cowlitzwa.gov

State of Washington

DEPARTMENTOF FISH AND WILDLIFE

Southwest Region 5 • 5525 South 11th St Ridgefield, WA 98642

Telephone: (360) 696-6211 • Fax: (360) 906-6776

September 18, 2024

Sahara Couey

Cowlitz County Building& Planning

207 4th Ave. N. #119

Kelso, WA 98626

RE: WDFW Comments on KT West Short Subdivision

Dear Ms. Couey:

Thank you for the opportunity to comment on the proposed Cowlitz County SEPA DNS 24-08-3512 for the KT West Short Subdivision project. The Washington Department of Fish and Wildlife (WDFW) has reviewed this proposal and offers the following comments for your consideration.

WDFW recognizes the importance of balancing development needs with preserving critical areas. This parcel contains several mapped streams which are classified as Type F (fish bearing) streams. With the increase in development within these critical areas, it is important to acknowledge potential impacts and plan for solutions to minimize and avoid harm to these Priority Habitats. Additionally, the site is situated within Elk Wintering Range, which is also a Priority Habitat. Building within Elk Wintering Range has potential to fragment habitat corridors and increase the likelihood of elk/human conflict. In this letter we offer suggestions to avoid and mitigate elk/human conflict.

Site Potential Tree Height (SPTH 200)

WDFW recently released new riparian management recommendations, Riparian Ecosystems, Volume 1: Science Synthesis and Management Implications (Quinn et al. 2020) and Riparian Ecosystems, Volume 2: Management Recommendations (Rentz et al. 2020). In the new riparian management recommendations, WDFW no longer has a set buffer width for fish and non-fish bearing streams, and instead bases it on the Site Potential Tree Height of 200 years (SPTH200) to ensure the riparian ecosystem has the greatest functionality. These ecological functions outlined in Riparian Ecosystems, Volume 1 include, but are not limited to: stream morphology, erosion and sedimentation process, fish and wildlife habitat availability, wood recruitment, stream temperature, shading, pollutant removal, and nutrient cycling.

The SPTH for all streams on the property is 206 ft. If SPTH cannot be implemented, we recommend a minimum riparian buffer of 100 feet, which would help minimize these impacts on the streams mapped. A larger riparian management zone is supported by current science and is consistent with our new riparian management recommendations. Our new recommendations do not differentiate between non-fish and fish bearing streams because they are all connected to and impact one another. This is particularly true for the transport of nutrients and pollutants, which are easily moved by water. Current science recommends having a riparian zone of at least 100 ft to help minimize pollutant runoff into streams.

Elk Wintering Range

As the report mentions, these future parcels are mapped as Priority Habitat for Elk Wintering Range and likely see regular concentrations of elk. Elk likely use this area year- round with higher concentrations during winter months. Future landowners should be aware that this harvested, open area could potentially attract elk and in turn, instill conflict.

Ideal elk habitat includes productive grasslands, meadows, or clearcuts, interspersed with closedcanopy forests. The likelihood of human/elk conflicts is influenced by the number of elk in the area, the degree of development, the availability of alternative food sources and protective cover, and winter weather conditions. If elk are damaging property, personnel from WDFW can help evaluate damagecontrol options. Typical nonlethal damage control techniques include but are not necessarily limited to herding, hazing, scare devices, fencing and fence repair, land purchases, purchasing or leasing crops, crop- damage payments, and winter feeding. For information on fencing and interacting with elk on your property, see our publication on Living With Elk at https://wdfw.wa.gov/specieshabitats/species/cervus-canadensis

Again, we thank you for the opportunity to provide input. Please contact me should you have any questions or need additional information.

Sincerely,

George Fornes, Habitat Biologist Washington Department of Fish & Wildlife

Tammy and Lee Biles

963 Paine Road

Castle Rock, WA 98611

360-431-4005

Cowlitz County Building and Planning

207 N. 4th Avenue #119

Kelso, WA 98626

Monday, September 9th, 2024

Dear Sahara Couey,

I received an ‘invitation to comment’ postcard in regard to a short subdivision development at 1020 Paine Road, Castle Rock which is across the street from our home. I read and reviewed the SEPA application online and would like to appeal to the Hearing Examiner as we disagree with some of the findings:

Per Section A, Item #4 this property was reviewed in mid-August at the height of our dry season and at an 8% slope towards the back of the property. This property becomes a marshy, swampy, and muddy area during our lengthy rainy season and will not be suitable for construction of homes. As an example of this, the prior owners have been stuck in their trucks up to their axles in muck and had to both be towed out by my husband, Lee. The three fish bearing streams (with relatively low water levels) may not be affected in August but these streams oftentimes overflow their banks in the heavy rains of Winter and the process of new construction and new homes will be a detriment to the local fish and wildlife and may even pose a possible flooding risk.

Section B3b explains the Ground Water plan which I believe to be insufficiently managed by the use of flow paths as we have witnessed the most Southern stream jumping over the road during a heavy storm. In regard to #4 Plants it is never to the benefit of our local environment to remove trees and vegetation which would be a hindrance to local animals, especially elk and deer which frequent this lot and which would also promote erosion. Item #8 (Land and Shoreline Use) Question h, “Has any part of the site been classified as a critical area by the city or county?” is marked “Yes. Habitat areas associated with the Type F streams on site.100’ RHA”. I strongly disagree that all 3 of those streams are 100 feet or

more away from all 3 home constructions, road building, etc. and that this permit should not be approved based on this being a critical area. I also disagree with10b as our view will be obstructed with construction and buildings instead of a meadow and forest land. 14F states approximately 30 more vehicle trips per day which increases air pollution, noise pollution, and is also a risk to local deer, pedestrians, etc.

In addition to our above environmental concerns, my understanding is that the Toutle School District is essentially full as of the 2023-2024 school year and new students are being bused to the Castle Rock School District. An additional 3 homes would also put an added weight on our existing local infrastructure. As a small community, we see very little in police patrols, long response times for assistance from the sheriff or for an ambulance, and only recently passed a levy by 3 votes to have a fully manned Toutle fire station. I have worked as a home loan closer for several years and new homes are not selling with the current interest rates which is another reason not to approve another subdivision.

Please review our above insights and consider not approving Permit # WG2803002.

Best regards,

Tammy and Lee Biles

P.S. I may be reached at tammymbiles@yahoo.com.

Department of Building & Planning

207 Fourth Avenue North #119

Kelso, WA 98626

TEL (360) 577-3052

FAX (360) 414-5550

www.co.cowlitz.wa.us/buildplan

Board of County Commissioners

Steve Rader District 1

Steven L. Ferrell District 2

Richard R. Dahl District 3

SEPA Determination of Non-Significance 25-08-3622

Project Name: KT West Rural Subdivision

Description of proposal:

The applicant, Chilton Development Services, on behalf of KT West LLC, owner, has applied for a subdivision of approximately 4.04 acres into two lots. The property was previously part of a four-lot short subdivision (CC 24-42, AFN 3670921), bringing the total number of lots to five. As a result, the proposal is subject to review under Cowlitz County Rural Subdivision standards (Chapter 18.50 CCC). The subject parcel is known as Lot 2 of said short subdivision. Current and proposed lots will be served by individual on-site septic systems and an existing Group B water system. Access is proposed from individual and shared driveways from Paine Road, a public road. Critical areas include two fish bearing streams with associated riparian habitat areas of 100’, located along the western portion of the property. A third fish bearing stream runs just off-site along the northern property line of Lot 1 of CC 24-42, with a 100’ riparian habitat area extending onto the subject property. No development is proposed within the mapped critical areas or the associated buffers thereof.

Owner:

KT West LLC

Applicant:

Chilton Development Services

PO Box 1152 1760 Downriver Dr Woodland, WA 98674 Woodland, WA 98674

Location of proposal:

Project is located at 1012 Paine Road, Castle Rock, WA; Section 28, Township 10 North, Range 1 West, Willamette Meridian; Parcel# WG2803007

Lead Agency:

Cowlitz County, as the SEPA lead agency for the proposal, has determined that it does not have a probable significant adverse impact on the environment. An environmental impact statement (EIS) is not required under RCW 43.21C.030(2)(c). This decision was made after review of a completed environmental checklist and other information on file with the lead agency. This information is available to the public upon request.

This DNS is issued under WAC 197-11-340(2); the lead agency will not act on this proposal for 14 days from the date below. Comments must be submitted by September 25, 2025

Staff Contact: Sahara Couey, Associate Community Planner (coueys@cowlitzwa.gov; 360-577-3050 x6669)

Responsible official:

Adam Trimble, Planning Manager

Date: September 11, 2025

You may appeal this determination to the Cowlitz County Hearing Examiner. All appeals must be perfected by delivering written notice thereof to the responsible official within 14 calendar days of the decision being appealed. You should be prepared to make specific factual objections. Please refer to Cowlitz County Code Title 19, Chapter 19.11.120, regarding SEPA appeal procedures

Attachments:

Environmental Checklist

Site Plan

Parcel/Vicinity Map

Cc:

Washington State Department of Ecology, SEPA Center

Washington State Department of Natural Resources, SEPA Center

Washington State Department of Fish and Wildlife, SEPA Center

Washington State Department of Archeology and Historic Preservation – SEPA Center

Southwest Clean Air Agency

Lower Columbia Fish Recovery Board

Cowlitz County Building Official

Cowlitz County Public Works

Cowlitz County Environmental Health

Cowlitz County Assessor

Cowlitz County Historic Preservation

Fire District #3

Confederated Tribes of Grand Ronde Community of Oregon

Confederated Tribes of Warm Springs

Yakama Nation

Squaxin Island Tribe

Cowlitz Indian Tribe

Cowlitz County PUD

Toutle Lake School Dist. 130

City of Woodland

Postcards to neighbors within 300’ of project

soils test approval for new lot

4-lot short subdivision CC 24-42 recorded AFN: 3670921

Current and proposed lots will be served by an existing Group B water system and individual on-site septic.

100' riparian habitat area (RHA) associated with type F streams

Rocky Mountain Elk PHS Listed Occurrence

Pacific Flyway

Areas of moderate to high risk per DAHP predictive model

Standard inadvertent discovery language to be applied to all approved permits.

Department of Building & Planning

207 Fourth Avenue North #119

Kelso, WA 98626

TEL (360) 577-3052

FAX (360) 414-5550

www.co.cowlitz.wa.us/buildplan

INTER-AGENCY REVIEW

To: Cowlitz County Department of Public Works

Peter Eggersgluss, PUD

Andrea Yoho, EHU

Cowlitz County Health Officer

Mike Wilson, B&P

Cowlitz Fire District #3

Jim Williams, GIS

Toutle School District #130

From: Sahara Couey, Senior Planner

Date: September 11, 2025

Board of County Commissioners

Steve Rader District 1

Steven L. Ferrell District 2

RE: Preliminary Rural Subdivision Case No. CC 2570.0 1 – (Record ID 25-08-3622), 1012 Paine Rd, Castle Rock ; parcel # WG2803007

This notice is provided to you in accordance with Section 18. 50.090 of the Cowlitz County Code. Please review the enclosed rural subdivision application for compliance with County regulations such as : (1) water supply, (2) sewage disposal, (3) drainage, (4) critical areas and other environmental issues, (5) access, (6) public services, and/or (7) other areas of jurisdiction and concern.

Please submit your written comments to Sahara Couey within ten (10) working days of the date of this notification. If we receive no comments from you within the ten days, we will assume that the short plat meets the standards for which your agency is responsible. Thank you for your attention to this matter.

For your convenience, you may use the space at the bottom of this page (and reverse side if necessary) for your comments and recommendations. If you provide a separate memo, you do not need to return these distribution materials.

DATE:

ATTN: Sahara Couey, Senior Planner coueys@cowlitzwa.gov

FROM:

Richard R. Dahl District 3 9-25-25 M Wilson

RE: Preliminary Rural Subdivision Case No. CC 2570.0 1 – (Record ID 25-08-3622), 1012 Paine Rd, Castle Rock ; parcel # WG2803007

COMMENTS:

See attached comments

9-25-25

Attn: Sahara Couey

From: M. Wilson, Building Division

RE: Preliminary Rural Subdivision Case No. CC 2570.01 – (Record ID 25-08-3622), 1012 Paine Rd, Castle Rock; parcel # WG2803007

Comments:

1. According to the record, the development is located within Fire District # 3.

2. International Fire Code Sec 503.1. Where required. Fire apparatus access roads shall be provided and maintained in accordance with locally adopted street, road, and access standards.

3. International fire Code Sec 507.1. Required water supply. An approved water supply capable of supplying the required fire flow for fire protection shall be provided to premises upon which facilities, buildings or portions of buildings are hereafter constructed or moved into or within the jurisdiction. Fire flow requirements for buildings of portions of buildings shall be established pursuant to International Fire Code Sec 507.3, CCC Sec 16.05.080.

PUBLIC UTILITY DISTRICT NO. 1

Cowlitz County, Washington 961 12th Avenue

Longview, Washington

September 15, 2025

Sahara Couey, Senior Planner

Cowlitz County Department of Building and Planning 207 Fourth Avenue North Kelso, WA 98626

Sahara,

Case No. 2570.01– Rural Subdivision – 1012 Paine Rd

District records indicate that the proposed rural subdivision will likely be served by an underground cable extension from the overhead electrical facilities along Paine Rd.

Easements for any power cable extensions, if required, will be obtained concurrent with facility installation. Please include utility rights with any public road right-of-way dedications.

Sincerely,

Peter Eggersgluss Right of Way Agent

BOCC Agenda

Meeting Date: 10/28/2025

BID AWARD - Rock Delivery Stockpile for Roads

Submitted For: Shawn Roewe, Public Works

Submitted By: Lynn Ruffe, Public Works Department: Public Works

Information

Subject and Summary Statement

Bids were received and opened on October 13, 2025, for the purchase of rock delivery stockpile. Three companies submitted bid proposals: JL Storedahl & Sons, Knife River and Sterling Breen Crushing, Inc. The bid tabulation is attached.

Will Staff Attend - NAME OF STAFF or No

Yes

Department Recommendation

It is the recommendation of the Department of Public Works that the Board move to award the purchase of rock delivery stockpile to the lowest responsible bidder, JL Storedahl & Sons, for the total cost of $91,286.00, which includes Washington State sales tax.

APPROVED this 28th day of October, 2025

BOARD OF COUNTY COMMISSIONERS OF COWLITZ COUNTY, WASHINGTON

Richard R. Dahl, Chairman

Steve Rader, Commissioner

Steven L. Ferrell, Commissioner

ATTEST: Kelly Grayson, Clerk of the Board

Expenditure Required $: 91,286

Budget Sufficient Y-N: Y

Amendment Required Y-N: N

Source of Funds - What Dept ? : Roads

Fiscal Impact

Source of Funds - What Dept ? : Roads

Grant Y-N:

Bid Tab

Inbox

Attachments

Form Review

Reviewed By Date

Susan EugenisSusan Eugenis10/16/2025 02:20 PM

Mike Moss, Public WorksMike Moss10/20/2025 12:13 PM

Form Started By: Lynn RuffeStarted On: 10/14/2025 10:40 AM

Final Approval Date: 10/20/2025

Cowlitz County Department of Public Works

Bid Opening Date: October 13, 2025

Ocean Beach Hwy Longview, WA 98632

BOCC Agenda

Meeting Date: 10/28/2025

MOUD Grant

Submitted For: Chris Moses

Submitted By: Chris Moses Department: Jail

Information

Subject and Summary Statement

On March 15, 2022 the County entered into a contract with the Washington State Health Care Authority to provide funding to develop and implement the MOUD in Jails program. This 4th amendment extends the contract another year, ending June 30, 2026 and will provide an additional $437,000.00 in funding.

Will Staff Attend - NAME OF STAFF

Marin Fox and/or Chris Moses

Department Recommendation

It is the recommendation of the Corrections Department that the BOCC enter into this agreement with the HCA and move to approve this contract for the Medication Opiod Use Disorder in Jails Program.

Fiscal Impact

Expenditure Required $:

Budget Sufficient Y-N:

Amendment Required Y-N: Y

Source of Funds - What Dept ? : Grant Y-N: Y

MOUD Amendment #4

Inbox

Attachments

Form Review

Reviewed By Date

Marin Fox, CorrectionsMarin Fox10/17/2025 12:59 PM Form Started By: Chris MosesStarted On: 10/17/2025 11:56 AM Final Approval Date: 10/20/2025

CONTRACT AMENDMENT

HCA Contract No.: K5882

Amendment No.: 04

THIS AMENDMENT TO THE CONTRACT is between the Washington State Health Care Authority and the party whose name appears below, and is effective as of the date set forth below.

CONTRACTOR NAME

Cowlitz County Corrections Department

CONTRACTOR ADDRESS

1935 1st Avenue

Longview, WA 98632

AMENDMENT START DATE

July 1, 2025

$1,306,261

CONTRACTOR doing business as (DBA)

CONTRACTOR CONTRACT MANAGER

Name: Chris Moses

Email: mosesc@co.cowlitz.wa.us

CONTRACT END DATE

June 30, 2026

$437,000

$1,743,261

WHEREAS, HCA and Contractor entered into Contract K5882 for to develop and implement, or expand, the Medication for Opioid Use Disorder (MOUD) and Medications for Alcohol Use Disorder (MAUD) in Jails program, and;

WHEREAS, HCA and Contractor wish to amend the Contract pursuant to Section 4.3, Amendments, to extend the Contract term, increase funding, and incorporate a revised and restated Statement of Work;

THEREFORE, the parties agree the Contract is amended as follows:

1. Section 2, Definitions, two (2) new, defined terms are added, and incorporated in alphabetical order, as follows:

“Medications for Alcohol Use Disorder” or “MAUD” means a medical treatment approach that uses FDA-approved medications to help individuals with Alcohol Use Disorder (AUD) reduce or stop their opioid use and improve their overall health and well-being.

“Medications for Opioid Use Disorder” or “MOUD” means a medical treatment approach that uses FDA-approved medications to help individuals with Opioid Use Disorder (OUD) reduce or stop their opioid use and improve their overall health and well-being.

2. Section 3.2, Term, subsection 3.2.1, is amended to extend the Contract term as follows:

3.2.1 The initial term of the Contract will commence on March 1, 2022, and continue through June 30, 2026, unless terminated sooner as provided herein.

3. Section 3.3, Compensation, subsection 3.3.1 is amended to reflect the $437,000 increase in funding, the maximum compensation is as follows:

3.3.1 The parties have determined the cost of accomplishing the work herein will not exceed $1,743,261, inclusive of all fees, taxes, and expenses. Compensation for satisfactory performance of the work will not exceed this amount unless the parties agree to a higher amount through an amendment.

4. Section 3.4, Invoice and Payment is revised to make minor updates and incorporate additional detail regarding cost reimbursement payment requirements. Section 3.4, Invoice and Payment, now reads as follows:

3.4

INVOICE AND PAYMENT

3.4.1 In order to receive payment for services or products provided to a state agency, Contractor must register with the Statewide Payee Desk at https://ofm.wa.gov/itsystems/statewide-vendorpayee-services/receiving-payment-state.

3.4.2 Invoices must describe and document to the HCA Contract Manager’s satisfaction a description of the work performed, the progress of the project, and fees. All invoices and deliverables will be approved by the HCA Contract Manager prior to payment. Approval will not be unreasonably withheld or delayed.

3.4.3 If expenses are invoiced, invoices must provide a detailed breakdown of each type. Expenses of $50 or more must be accompanied by a receipt.

3.4.4 Invoices must be submitted using the A-19 Invoice Voucher form to rachel.meade@hca.wa.gov with the HCA Contract number in the subject line of the email. Invoices must include the following information, as applicable:

a. The HCA Contract number;

b. Contractor name, address, phone number;

c. Description of services;

d. Date(s) of delivery;

e. Net invoice price for each item;

f. Applicable taxes;

g. Total invoice price; and

h. Any available prompt payment discount.

3.4.5 HCA will return incorrect or incomplete invoices for correction and reissue. Payment will be considered timely if made within thirty (30) calendar days of receipt of properly completed invoices.

3.4.6 Upon expiration of the Contract, any claims for payment for costs due and payable under this Contract that are incurred prior to the expiration date must be submitted by the Contractor to HCA within sixty (60) calendar days after the Contract expiration date. HCA is under no obligation to pay any claims that are submitted sixty-one (61) or more calendar days after the Contract expiration date (“Belated Claims”). HCA will pay Belated Claims at its sole discretion, and any such potential payment is contingent upon the availability of funds.

5. Section 3.7, Incorporation of Documents and Order of Precedence, is amended to reflect the changes made with this amendment and now reads as follows:

3.7 INCORPORATION OF DOCUMENTS AND ORDER OF PRECEDENCE

Each of the documents listed below is by this reference incorporated into this Contract. In the event of an inconsistency, the inconsistency will be resolved in the following order of precedence:

3.7.1 Applicable Federal and State of Washington statutes and Regulations;

3.7.2 Recitals;

3.7.3 Special Terms and Conditions;

3.7.4 General Terms and Conditions;

3.7.5 Schedule A(s): Statement(s) of Work;

3.7.6 Exhibit A: HCA RFA 2021HCA42;

3.7.7 Exhibit B: Contractor Response to HCA RFA 2021HCA42; and;

3.7.8 Any other provision, term or material incorporated herein by reference or otherwise incorporated.

6. This Amendment corrects an error, Attachment 1, Data Use Security and Confidentiality, and related Attachments 2, 3, and 4 were unnecessarily included and are now removed in their entirety. All related references to Attachments 1, 2, 3, and 4, are also removed.

7. A new Schedule A-4; Statement of Work, is added to prevent redundancy between the previous Schedule A(s), Statement(s) of Work, while also incorporating updates. In the event of an inconsistency the revised and restated Schedule A-4, Statement of Work, shall supersede all previous Schedule A(s), Statement(s) of Work

The revised and restated Schedule A-4, Statement of Work, is attached hereto and by this reference is incorporated into the Contract.

8. A new Attachment 1, MOUD & MAUD in Jails Program Monthly Progress Report, is added for Contractor’s use in meeting the requirements of Schedule A-4, Statement of Work, Section 3, Reporting. The new Attachment 1, MOUD & MAUD in Jails Program Monthly Progress Report, is attached hereto and by this reference is incorporated into the Contract.

9. A new Attachment 2, MOUD Monthly Data Collection Spreadsheet, is added for Contractor’s use in meeting the requirements of Schedule A-4, Statement of Work, Section 3, Reporting. The new Attachment 2, MOUD Monthly Data Collection Spreadsheet, is by this reference incorporated into the Contract.

10. This Amendment is effective July 1, 2025, (“Effective Date”).

11. All capitalized terms not otherwise defined herein have the meaning ascribed to them in the Contract.

12. All other terms and conditions of the Contract remain unchanged and in full force and effect.

The parties signing below warrant that they have read and understand this Amendment and have authority to execute the Amendment. This Amendment will be binding on HCA only upon signature by both parties.

CHAIRMAN OF COWLITZ COUNTY BOARD SIGNATURE

HCA SIGNATURE

PRINTED NAME AND TITLE

Annette Schuffenhauer Chief Legal Officer

DATE SIGNED

10/16/2025

SCHEDULE A-4

Statement of Work

July 1, 2025 - June 30, 2026

1. PURPOSE

Support a comprehensive treatment program for incarcerated individuals with Opioid Use Disorder (OUD) and Alcohol Use Disorder (AUD), beginning with screening upon entry and ending with seamless transition to the care in the community, with use of Medications for Opioid Use Disorder (MOUD) and Medications for Alcohol Use Disorder (MAUD) at its core.

This Contract supports RCW 71.24.599: Opioid use disorder City and county jails Funding. (wa.gov)

Health Equity - This program also intends to address inequities in treatment and recovery services by providing medically necessary treatment to incarcerated individuals. Programs should understand cultural barriers and provide culturally appropriate services. Additionally, this program intends to identify stigma and educate to ensure ongoing collaboration and openness to change.

2. WORK EXPECTATIONS

Contractor shall ensure funds are responsibly used towards the Opioid Use Disorder (OUD) and Alcohol Use Disorder (AUD) treatment programs in the jail and provide the community standard of care, including, at a minimum, the following core components:

2.1. General Standard of Care

2.1.1. 2020 ASAM National Practice Guideline for the Treatment of Opioid Use Disorder;

2.1.2. Guidelines for Managing Substance Withdrawal in Jails;

2.1.3. For American Indian/Alaska Native (AI/AN) individuals receiving Medications for Opioid Use Disorder (MOUD) and/or Medications for Alcohol Use Disorder (MAUD) services, Contractor, shall coordinate with the individual’s Indian Health Care Provider (IHCP) to ensure the IHCP can participate in treatment and discharge planning, including continuity of care in the nearest IHCP clinically appropriate setting for all AI/AN individuals participating in the program.

2.2. Intake

2.2.1. Screen all newly admitted individuals for risk of acute withdrawal from opioids and alcohol upon intake.

2.2.2. MOUD, MAUD, and other medications which support the relief of withdrawal symptoms, such as clonidine, anti-emetics, anti-diarrheals, and analgesics must be offered to individuals at no charge to the individual.

2.2.3. Offer initiation of MOUD treatment to individuals who are physically dependent on opioids, may have withdrawal symptoms or have disclosed recent use and anticipate withdrawal.

2.2.4. Offer treatment for withdrawal with benzodiazepines to individuals entering the facility who are physically dependent on alcohol, if clinically appropriate.

2.2.5. Continue MOUD and MAUD for individuals who are already taking these medications upon entering the facility.

2.2.6. Continue the individual on the same medication at the same dose unless ordered otherwise by the prescriber based on clinical need, and as documented in the individual’s medical record, unless one of the following exceptions is applicable:

2.2.6.1. Injectable long-acting naltrexone may be converted to an equivalent oral dose until just prior to release at which time the injectable form shall be restarted.

2.2.6.2. Injectable long-acting buprenorphine may be converted to an equivalent oral dose until just prior to release at which time the injectable form shall be restarted.

2.2.6.3. Oral buprenorphine may be converted to any of the three formulations available; film, tablet with naloxone, or tablet without naloxone.

2.2.6.4. If the individual is not pregnant, methadone may be transitioned to buprenorphine if the Contractor is not a licensed Opioid Treatment Program (OTP) and the nearest OTP is not within reasonable driving distance from the jail or there is no OTP within reasonable distance of the individual’s release residence.

2.2.6.5. Though MOUD/MAUD may not be discontinued on a policy or administrative basis because of the presence of other illicit or controlled substances, administration of the community-based MOUD or MAUD may be adjusted if clinically necessary due to pharmacologic risks of drug-to-drug interaction.

2.2.7. Screen for OUD and AUD without physical dependence (i.e. without a risk of acute withdrawal) after intake, as long as the delay does not impair the ability to begin treatment prior to release.

2.2.8. Educate individuals on treatment choices and the process for continuation of access to MOUD during incarceration and upon release.

2.2.9. Make available and offer treatment using some formulation of methadone, buprenorphine, and naltrexone based on a mutually agreed-upon plan between the prescriber and the individual, with the following exceptions or caveats:

2.2.9.1. The Contractor may decline to offer methadone if the Contractor is not a licensed OTP, and the nearest OTP is not within reasonable driving distance from the jail or there is no OTP within reasonable distance of the individual’s release residence.

2.2.9.2. If there is no available buprenorphine provider in the community to which the individual will release, the Contractor must still offer buprenorphine (tapered over several days) if opioid withdrawal is clinically indicated.

2.2.9.3. If withdrawal is not clinically indicated and the only reason for considering discontinuation of buprenorphine is the lack of an available buprenorphine provider in the community to which the individual will be released, the decisions when or if buprenorphine should be discontinued prior to release should be made based on the following:

a. A plan mutually agreed-upon between the individual and the prescriber;

b. The length of time the individual is expected to remain in the jail;

c. The risks of opioid misuse or overdose during the incarceration; and

d. The individual’s willingness to receive a dose of an extended-release injectable buprenorphine just prior to release which will provide a safe tapered withdrawal for the individual.

2.2.9.4. Provide naltrexone in oral formulation while the individual is incarcerated. Offer injectable long-acting naltrexone or buprenorphine as an option prior to release.

2.2.9.5. Offer oral buprenorphine without naloxone while the individual is incarcerated but must discharge the individual on a formulation of buprenorphine with naloxone unless there is a clinical reason not to do so. E.g., the individual is discharged on injectable buprenorphine, the individual is allergic to naloxone.

2.2.10. Contractor shall not facilitate forced opioid withdrawal, including withdrawal using a tapering dose of buprenorphine or methadone, unless the individual provides an informed refusal of treatment or the individual elects MOUD treatment with naltrexone, in which case withdrawal is clinically required.

2.2.10.1. In such case, Contractor may use other medications (e.g., clonidine, anti-emetics, anti-diarrheals, analgesics, etc.) in place of buprenorphine or methadone if the individual chooses or as adjuncts to these medications, but they may not be the only withdrawal treatment available.

2.2.10.2. Initiation of buprenorphine or methadone, whether for induction of treatment or for withdrawal, may not be delayed for administrative reasons, e.g., unavailability of a prescriber, beyond when they are clinically indicated to be started.

2.2.11. Provide immediate evaluation to individuals at risk for, or in, opioid or alcohol withdrawal who refuse treatment by a medical or mental health prescriber or a licensed mental health professional at the masters’ level or higher, to determine if they have decision-making capacity.

2.2.11.1. If they do not, they must be transported to a community hospital and may not return to the jail until they are clinically safe to return to the jails AND have regained decision-making capacity.

2.3. During Incarceration

2.3.1. Offer initiation of MOUD/MAUD to individuals with unidentified OUD/AUD and/or if treatment was not offered at intake. E.g., individuals with OUD but without physical dependence, individuals with AUD who underwent withdrawal, etc.

2.3.2. Educate individuals on treatment choices and the process for continuation of access to MOUD/MAUD during incarceration and upon release.

2.3.3. Administer methadone and buprenorphine daily or more frequently.

2.3.4. Contractor shall not use alternate-day or “balloon” dosing of buprenorphine.

2.3.5. Offer counseling to individuals for their OUD/AUD if they are expected to remain in jail for longer than one month.

2.3.6. Provide MOUD/MAUD regardless of the individual’s willingness to participate in counseling.

2.4. Release

Contractor must accomplish the following prior to each individual’s release from jail:

2.4.1. Complete release planning and reentry coordination as soon as possible after admission to ensure an effective plan is in place prior to release or in the event of an unexpected release of an individual who needs continued treatment and services.

2.4.2. Provide at least two (2) doses of naloxone (e.g., Narcan®) and training on how to administer the medication to all individuals with OUD.

2.4.3. Schedule the first community appointment with a treatment facility for continuation of MOUD or MAUD.

2.4.4. Provide in hand, upon release, and at no cost to the individual, sufficient doses of MOUD and/or MAUD to bridge, or sustain treatment for, the individual until the scheduled MOUD/MAUD follow-up appointment at the selected community treatment facility. This does not apply to individuals treated with injectable MOUD/MAUD.

2.4.4.1. If an individual is at risk of being released directly from court, inform them prior to going to court that they may request to be transported back to the jail by staff to receive these medications prior to going home.

2.4.4.2. In situations where a follow-up appointment upon release cannot be made, e.g., after-hours bail-out, give the individual enough medication to last until the next available appointment at the community treatment facility. If the appointment date is unknown, give the individual a 30-day supply at minimum

2.4.4.3. In situations where medications cannot be provided upon release, e.g., unscheduled release at a time when medical staff are not present in jail, Contractor must ensure the following:

a. The individual is informed that they may either return to the jail in the morning to receive bridge medications; or

b. If no medical staff are present the following day, call in a prescription for the same bridging medication to a local pharmacy, at no cost to the individual.

2.4.5. Assist Medicaid-eligible individuals to sign up for Medicaid or assist individuals whose Medicaid coverage has been terminated to reestablish coverage.

2.4.6. For any individual with Medicaid coverage, work cooperatively with the individual’s Managed Care Organizations (MCO) to facilitate re-entry benefits and continued treatment with a community partner, including but not limited to allowing the MCO’s agent timely access to the jail and the individual.

2.5. Contract Management

2.5.1. Ensure operation specific tools, such as job descriptions, policies and procedures, and statements of work, are developed, and staff are adequately trained, to ensure consistent and appropriate practice.

2.5.2. Attend monthly meetings with HCA Contract Manager to discuss Contract requirements, compliance, and problem-solving. Attend additional meetings as required or deemed necessary by the HCA Contract Manager.

2.5.3. Contractor shall cooperate with periodic site visits by the HCA DBHR program administrator or designee and make all relevant records and personnel available.

3. REPORTING

Contractor shall complete performance monitoring activities, including the submission of timely and accurate data reports to the HCA Contract Manager, utilizing the HCA provided templates Further evaluation, including on- and off-site data collection may be conducted by HCA or an HCA-designated third party. Reporting shall include, but is not limited to, the following:

3.1. Monthly Progress Reports

3.1.1. Due no later than the 10th day of the month following the month in which the services being reported were provided.

3.1.2. See Attachment 1, MOUD & MAUD in Jails Program Monthly Progress Report

3.2. Monthly Data Collection Spreadsheet

3.2.1. Due no later than the 10th day of the month following the month in which the services being reported were provided.

3.2.2. See Attachment 2, MOUD Monthly Data Collection Spreadsheet

3.3. Data Collection Format

Contractor shall provide the required reports via Managed File Transfer (MFT).

3.3.1. HCA anticipates shifting the data collection format at least in part from MFT to the Program Data Acquisition Management and Storage (PDAMS) system prior to the end date of this Contract.

3.3.1.1. Contractor shall continue to collect data via MFT method until notified otherwise by the HCA Contract Manager in writing.

3.3.1.2. HCA Contract Manager shall notify Contractor of this change no less than ten (10) Business Days before implementing the new collection format.

4. COST REIMBURSEMENT

The payment format for this Contract is established as cost reimbursement. Reports and receipts must be submitted monthly with each A-19 invoice, as identified in this section and in Contract Section 3.4, Invoice and Payment.

4.1. Allowable Expenses

Funding provided under this Contract must be used to support a MOUD/MAUD program prior to the implementation of the Medicaid Reentry Waiver and the ability to bill Medicaid for reimbursable services. If Contractor’s status changes Contractor must notify the HCA Contract Manager to negotiate an amendment to this Contract.

Contractor shall submit a written request to the HCA Contract Manager prior to the purchase of any items not included in the list below. Requests must be submitted no less than fifteen (15) Business Days prior to purchasing and HCA approval must be granted, in writing, prior to purchasing.

The following is a list of allowable expenses:

4.1.1. Program Staff

4.1.1.1. Nurses;

4.1.1.2. Medical assistants;

4.1.1.3. Health Care Providers;

4.1.1.4. Prescribers;

4.1.1.5. Correctional staff;

4.1.1.6. Clerical and/or administrative staff for program reporting and administration; and

4.1.1.7. Other program staff as needed.

4.1.2. MOUD, MAUD, and Medications

4.1.2.1. FDA approved Medications for Opioid Use Disorder:

a. Buprenorphine, including long-acting, injectable buprenorphine;

b. Methadone; and

c. Naltrexone.

4.1.2.2. FDA approved Medications for Alcohol Use Disorder (MAUD)

4.1.2.3. Naloxone for Contractor and Contractor staff.

4.1.3. Program Supplies

4.1.3.1. Technology:

a. Tablets;

b. Phones;

c. Security;

d. Internet or wi-fi enhancements to allow for telehealth; and

e. Other supplies if approved by the HCA Contract Manager as outlined in Section 4.1, Allowable Expenses.

4.1.3.2. MOUD and MAUD Program Staff Office Needs:

a. Desk; b. Chair;

c. Computer; and d. Phone.

4.1.4. Release and Reentry

4.1.4.1. Transportation for participating individuals upon release to facilitate treatment services such as first community appointment, picking up prescriptions, safe place facilities, etc.

4.1.4.2. Release kit items such as:

a. Naloxone;

b. Gift cards;

c. Clothing and shoes;

d. Personal hygiene items; and

e. Phones.

4.2. Monthly Estimated Costs

The estimated monthly cost reimbursement is as follows:

4.2.1. July 1, 2025 – June 30, 2026

4.2.2. Adjustments revising twenty-five percent (25%) or more of the Monthly Estimated Costs as identified in this section 4.2 must be submitted to the HCA Contract Manager or designee for approval in writing, via email, at least fifteen (15) Business Days prior to expending the adjusted funds.

4.2.3. HCA written approval must be granted prior to expending funds.

4.3. Invoicing

Invoices must be submitted in conjunction with the monthly reports identified in Section 3, Reporting, and as follows:

4.3.1. Invoices shall be due no later than the 10th day of the month following the month in which the expenses being invoiced were expended; and

4.3.2. As outlined in Contract Section 3.4, Invoice and Payment

ATTACHMENT 1

MOUD & MAUD in Jails Program Monthly Progress Report

Please give a sentence or two in response to each prompt below. These are not yes or no questions but rather guidance on what is needed for program compliance. It is important to share that funding is being spent in accordance with program requirements, that the funding is needed, and that the program is successful.

Please plan to discuss your program and bring innovative ideas to each monthly HCA partner meeting.

1. Key information

Contractor Name:

Month Reporting on:

Project Manager(s):

Contract Funding Start: July 1, 2025

Contract Funding End: June 30, 2026

2. How are funds spent for this program?

This section may be the same each month

2.1. Staff:

2.2. Medications:

2.3. Subcontractors:

2.4. Naloxone:

2.5. Release Kits:

2.6. Other:

3. Narrative Progress Report

Include meeting the standard of care, barriers, solutions, Training and Technical Assistance (TTA), successes, who is providing each step, what tools are being used, etc.

3.1. Screening or assessments for OUD and AUD and for risk of acute withdrawal.

3.2. How are withdrawals being treated?

3.3. Continuing or inducing MOUD or MAUD

3.4. Release plan and reentry coordination, including:

3.4.1. Schedule first community follow-up appointment; and

3.4.2. Bridge medication upon release.

4. Successes

Including program or individual participant successes.

5. Challenges

Include both challenges faced and what solutions are being considered.

6. How many individuals were screened for alcohol use disorder?

7. How many individuals began, or were continued on, Medications for Alcohol Use Disorder (MAUD)?

8. Which MAUDs are being offered and which one is being chosen the most often?

ATTACHMENT 2

MOUD Monthly Data Collection Spreadsheet

The current Contract Attachment 2, MOUD Monthly Data Collection Spreadsheet, including any and all modifications, is incorporated herein by reference. Any questions regarding the use or purpose of this form may be submitted to the HCA Contract Manager.

BOCC Agenda

Meeting Date: 10/28/2025

2026-2027 Interlocal Agreement for Participation in the Spillman Records Management System Cost Share Agreement between Cowlitz County & City of Castle Rock

Submitted For: Katrina Harris

Department: Sheriff

Subject and Summary Statement

Submitted By: Katrina Harris

Information

Cowlitz County Law Enforcement Records has had Spillman Software agreements with the five local cities; some agreements dated back to 2004 for shared costs. This Interlocal Agreement for Participation in the Spillman Records Management System Cost Share Agreement is for City of Castle Rock to participate with Cowlitz County Law Enforcement Records along with City of Kalama, City of Woodland, City of Kelso, and the City of Longview.

This agreement is for January 1, 2026 through December 31, 2027. This agreement may be renewed on the same terms and conditions, except that fees for the new term shall be mutually agreed upon by the parties prior to expiration of the initial term of this Agreement.

The fees for services calculation is a percentage of Spillman RMS user per agency divided by total number of system users. The fees shall include Spillman RMS, System Administrator Costs (salary and training - Reliable Administration Solutions, with Jeff Robbins), and Software and Service Maintenance. Spillman Forms, Spillman Evidence Barcodes and Cop Logix SML Law Interface will be billed based on the calculated percentage of total system users utilizing the individual modules.

The City of Castle Rock agrees to pay the following fees for Spillman Records Management System as follows:

- January 1 - December 31, 2026: $9,732

- January 1 - December 31, 2027: $10,180

Will Staff Attend - NAME OF STAFF

Yes Sheriff Brad Thurman or his designee

Department Recommendation

Staff recommends the Board of Commissioners approve the Interlocal Agreement for Participation in the Spillman Records Management System Cost Share Agreement with the City of Castle Rock for 2026-2027.

Attachments

Interlocal Agreement for Participation in the Spillman Records Management System Cost Share Agreement between Cowlitz County and City of Castle Rock

Form Review

Inbox Reviewed By Date Brad ThurmanKatrina Harris10/20/2025 11:21 AM

Katrina Harris (Originator)Katrina Harris10/20/2025 11:25 AM

Brad ThurmanBrad Thurman10/20/2025 04:57 PM

Form Started By: Katrina HarrisStarted On: 10/20/2025 10:21 AM

Final Approval Date: 10/21/2025

BOCC Agenda

Meeting Date: 10/28/2025

2026-2027 Interlocal Agreement for Participation in the Spillman Records Management System Cost Share Agreement between Cowlitz County and City of Woodland

Submitted For: Katrina Harris

Department: Sheriff

Subject and Summary Statement

Submitted By: Katrina Harris

Information

This agreement is for January 1, 2026 through December 31, 2027. This agreement may be renewedon the same terms and conditions, except that fees for the new term shall be mutually agreed upon by the parties prior to expiration of the initial term of this Agreement.

The City of Castle Rock agrees to pay the following fees for Spillman Records Management System as follows:

- January 1 - December 31, 2026: $12,327 - January 1 - December 31, 2027: $12,895

Will Staff Attend - NAME OF STAFF

Sheriff Brad Thurman or designee

Department Recommendation

Staff recommends the Board of Commissioners approve the Interlocal Agreement for Participation in the Spillman Records Management System Cost Share Agreement with the City of Woodland for 2026-2027.

Attachments

2026-2027 Interlocal Agreement for Participation in the Spillman Records Management System Cost Share Agreement between Cowlitz County and City of Woodland

Katrina Harris (Originator)Katrina Harris10/20/2025 11:27 AM

Brad ThurmanBrad Thurman10/20/2025 04:57 PM

Form Started By: Katrina HarrisStarted On: 10/20/2025 10:45 AM

Final Approval Date: 10/21/2025

BOCC Agenda

Meeting Date: 10/28/2025

2026-2027 Interlocal Agreement for Participation in the Spillman Records Management System Cost Share Agreement between Cowlitz County and City of Kelso

Submitted For: Katrina Harris

Department: Sheriff

Subject and Summary Statement

Submitted By: Katrina Harris

Information

The City of Castle Rock agrees to pay the following fees for Spillman Records Management System as follows:

- January 1 - December 31, 2026: $23,298

- January 1 - December 31, 2027: $24,432

Will Staff Attend - NAME OF STAFF

Sheriff Brad Thurman or designee

Department Recommendation

Staff recommends the Board of Commissioners approve the Interlocal Agreement for Participation in the Spillman Records Management System Cost Share Agreement with the City of Kelso for 2026-2027.

Attachments

2026-2027 Interlocal Agreement for Participation in the Spillman Records Management System Cost Share Agreement between Cowlitz County and City of Kelso

Form Review

Inbox Reviewed By Date

Brad ThurmanKatrina Harris10/20/2025 11:22 AM Katrina Harris (Originator)Katrina Harris10/20/2025 11:29 AM Brad ThurmanBrad Thurman10/20/2025 04:57 PM

Form Started By: Katrina HarrisStarted On: 10/20/2025 10:54 AM

Final Approval Date: 10/21/2025

BOCC Agenda

Meeting Date: 10/28/2025

2026-2027 Interlocal Agreement for Participation in the Spillman Records Management System Cost Share Agreement between Cowlitz County and City of Kalama

Submitted For: Katrina Harris

Department: Sheriff

Subject and Summary Statement

Submitted By: Katrina Harris

Information

This agreement is for January 1, 2026 through December 31, 2027. This agreement maybe renewed on the same terms and conditions, except that fees for the new term shall be mutually agreed upon by the parties prior to expiration of the initial term of this Agreement.

The fees for services calculation is a percentage of Spillman RMS user per agency divided by total number of system users. The fees shall include Spillman RMS, System Administrator Costs (salary and training - Reliable Administration Solutions, with Jeff Robbins), and Software and ServiceMaintenance. Spillman Forms, Spillman Evidence Barcodes and Cop Logix SML Law Interface will be billed based on the calculated percentage of total system users utilizing the individual modules.

The City of Castle Rock agrees to pay the following fees for Spillman Records Management System as follows:

- January 1 - December 31, 2026: $5,190

- January 1 - December 31, 2027: $5,430

Will Staff Attend - NAME OF STAFF

Sheriff Brad Thurman or designee

Department Recommendation

Staff recommends the Board of Commissioners approve the Interlocal Agreement for Participation in the Spillman Records Management System Cost Share Agreement with the City of Kalama for 2026-2027.

Attachments

2026-2027 Interlocal Agreement for Participation in the Spillman Records Management System Cost Share Agreement between Cowlitz County and City of Kalama

Katrina Harris (Originator)Katrina Harris10/20/2025 11:31 AM

Brad ThurmanBrad Thurman10/20/2025 04:57 PM

Form Started By: Katrina HarrisStarted On: 10/20/2025 11:01 AM

Final Approval Date: 10/21/2025

BOCC Agenda

Meeting Date: 10/28/2025

2026-2027 Interlocal Agreement for Participation in the Spillman Records Management System Cost Share Agreement between Cowlitz County and City of Longview

Submitted For: Katrina Harris

Department: Sheriff

Subject and Summary Statement

Submitted By: Katrina Harris

Information

The fees for services calculation is a percentage of Spillman RMS user per agency divided by total number of system users. The fees shall include Spillman RMS, System Administrator Costs (salary and training - Reliable Administration Solutions with Jeff Robbins), and Software and Service Maintenance. Spillman Forms, Spillman Evidence Barcodes and Cop Logix SML Law Interface will be billed based on the calculated percentage of total system users utilizing the individual modules.

The City of Castle Rock agrees to pay the following fees for Spillman Records Management System as follows:

- January 1 - December 31, 2026: $59,368

- January 1 - December 31, 2027: $62,268

Will Staff Attend - NAME OF STAFF

Sheriff Brad Thurman or designee

Department Recommendation

Staff recommends the Board of Commissioners approve the Interlocal Agreement for Participation in the Spillman Records Management System Cost Share Agreement with the City of Longview for 2026-2027.

Attachments

2026-2027 Interlocal Agreement for Participation in the Spillman Records Management System Cost Share agreement between Cowlitz County and City of Longviiew

Form Review

Inbox Reviewed By Date

Brad ThurmanBrad Thurman10/20/2025 04:57 PM

Katrina Harris (Originator)Katrina Harris10/21/2025 09:30 AM

Brad ThurmanBrad Thurman10/21/2025 01:53 PM

Form Started By: Katrina HarrisStarted On: 10/20/2025 11:14 AM

Final Approval Date: 10/21/2025

BOCC Agenda

Meeting Date: 10/28/2025

2026 Ecology WCC Contract

Submitted For: Beth Tanner

Submitted By: Beth Tanner Department: Noxious Weed Control

Information

Subject and Summary Statement

Attached is contract WCC-25026, an interagency agreement between Cowlitz County and its agent, the Cowlitz County Noxious Weed Control Board (Weed Board), and the Washington State Department of Ecology (WSDoE). This agreement provides for a Washington Conservation Corps (WCC) crew to be used on grant-related projects, in an amount not to exceed $16,940. The period of performance is to begin on 10/1/2025 and through 9/30/2026.

Will Staff Attend - NAME OF STAFF

Yes - Jennifer Mendoza

Department Recommendation

The Cowlitz County Noxious Weed Control Board recommends the Board of County Commissioners move to enter into the Washington State Department of Ecology contract number WCC-25026 to obtain a WCC crew for portions of the 2026 grant season.

Fiscal Impact

Expenditure Required $: 16,940.00

Budget Sufficient Y-N: Y

Amendment Required Y-N: N

Source of Funds - What Dept ? : 10601

Grant Y-N: N

2026 WCC Contract

Attachments

Form Review

Inbox Reviewed By Date

Jennifer MendozaJennifer Mendoza10/21/2025 10:43 AM Form Started By: Beth TannerStarted On: 10/21/2025 09:12 AM

AGREEMENT NO WCC-25026

AGREEMENT BETWEEN

The State of Washington, Department of ECOLOGY AND Cowlitz County Noxious Weed Control Board (SPONSOR)

THIS AGREEMENT is made and entered into by and between the Department of Ecology, hereinafter referred to as "ECOLOGY", and Cowlitz County Noxious Weed Control Board, hereinafter referred to as the “SPONSOR”.

IT IS THE PURPOSE OF THIS AGREEMENT to provide Washington Conservation Corps (WCC) members to complete environmental or disaster services projects, pursuant to Chapter 43.220 of the Revised Code of Washington.

THEREFORE, IT IS MUTUALLY AGREED THAT:

STATEMENT OF WORK

Both parties agree to do all things necessary for or incidental to the performance of the work set forth in Appendix “A” attached hereto and incorporated herein.

PERIOD OF PERFORMANCE

Subject to its other provisions, the period of performance of this Agreement shall commence on 10/1/2025 and be completed on 9/30/2026 unless terminated sooner as provided herein. The WCC Crew and/or WCC Individual Placement corpsmember speciﬁed in this agreement will be available to SPONSOR on the dates set forth on the calendar in Appendix “B” attached hereto and incorporated herein.

COMPENSATION

The parties have determined that the cost of accomplishing the work herein will not exceed $16,940. Payment for satisfactory performance of the work shall not exceed this amount unless the parties mutually agree to a higher amount. Compensation for service(s) shall be based on the following established rates:

Provided by ECOLOGY

Reimbursed to ECOLOGY by Sponsor WCC Services @$1,540/day for 11 days

$16,940

Total SPONSOR Cost

$16,940

Above cost not to be exceeded

The costs reimbursed to ECOLOGY by SPONSOR are a cost-share rate. Estimated value of a WCC crew is $346,957 annually per WCC Crew consisting of ﬁve WCC Members and one WCC Supervisor and/or $45,907 annually per WCC Individual Placement. Indirect costs are included in SPONSOR share at a standard rate of 5% of direct costs

BILLING PROCEDURE

ECOLOGY shall submit invoices monthly to the SPONSOR’s designated contact person listed under “Agreement Management” section. Payment to ECOLOGY for approved and completed work will be made by warrant or account transfer by SPONSOR within 30 days of receipt of the invoice. Upon expiration of the Agreement, any claim for payment not already made shall be submitted within 30 days after the expiration date or the end of the ﬁscal year, whichever is earlier.

AGREEMENT ALTERATIONS AND AMENDMENTS

This Agreement may be amended by mutual agreement of the parties. Such amendments shall not be binding unless they are in writing and signed by personnel authorized to bind each of the parties.

ASSIGNMENT

The work to be provided under this Agreement, and any claim arising thereunder, is not assignable or delegable by either party in whole or in part, without the express prior written consent of the other party, which consent shall not be unreasonably withheld.

ASSURANCES

Parties to this Agreement agree that all activity pursuant to this contract will be in accordance with all the applicable current federal, state and local laws, rules, and regulations.

CONFORMANCE

If any provision of this Agreement violates any statute or rule of law of the state of Washington, it is considered modiﬁed to conform to that statute or rule of law.

DISPUTES

If a dispute arises under this Agreement, it shall be determined by a Dispute Board in the following manner: Each party to this Agreement shall appoint one member to the Dispute Board. The members so appointed shall jointly appoint an additional member to the Dispute Board. The Dispute Board shall review the facts, agreement terms and applicable statutes and rules and make a determination of the dispute. The determination of the Dispute Board shall be ﬁnal and binding on the parties hereto. As an alternative to this process, if SPONSOR is a state agency, either of the parties may request intervention by the Governor, as provided by RCW 43.17.330, in which event the Governor's process will control.

FUNDING AVAILABILITY

The obligation of the SPONSOR to provide reimbursements is contingent upon appropriation of funds by the SPONSOR’s governing body for the speciﬁc purpose of funding the project, which is the subject of this Agreement. Upon the failure of such appropriation, the SPONSOR may terminate this Agreement.

ECOLOGY’s ability to provide cost-share is contingent on availability of funding. In the event funding from state, federal, or other sources is withdrawn, reduced, or limited in any way after the effective date and prior to completion or expiration date of this Agreement, ECOLOGY, at its sole discretion, may elect to terminate the agreement, in whole or part, for convenience or to renegotiate the agreement subject to new funding limitations and conditions. ECOLOGY may also elect to suspend performance of the agreement until ECOLOGY determines the funding insufficiency is resolved. ECOLOGY may exercise any of these options with no notification restrictions.

GOVERNING LAW AND VENUE

This Agreement is entered into pursuant to and under the authority granted by the laws of the state of Washington and any applicable federal laws. The provisions of this Agreement shall be construed to conform to those laws. This Agreement shall be construed and interpreted in accordance with the laws of the state of Washington, and the venue of any action brought hereunder shall be in the Superior Court for Thurston County.

INDEPENDENT CAPACITY

The employees or agents of each party who are engaged in the performance of this Agreement shall continue to be employees or agents of that party and shall not be considered for any purpose to be employees or agents of the other party.

MUTUAL AGREEMENT

Each party to this agreement shall be responsible for its own acts and/or omissions and those of its oﬃcers, employees and agents. No party to this agreement shall be responsible for the acts and/or omissions of entities or individuals not a party to this agreement.

ORDER OF PRECEDENCE

In the event of an inconsistency in the terms of this Agreement, or between its terms and any applicable statute or rule, the inconsistency shall be resolved by giving precedence in the following order:

1. Applicable federal and state of Washington statutes, regulations, and rules.

2. Mutually agreed written amendments to this Agreement

3. This Agreement

4. Statement of Work and Budget.

5. Any other provisions of this Agreement, including materials incorporated by reference.

RECORDS MAINTENANCE

The parties to this Agreement shall each maintain books, records, documents and other evidence that sufficiently and properly reflect all direct and indirect costs expended by either party in the performance of the service(s) described herein. These records shall be subject to inspection, review or audit by personnel of both parties, other personnel duly authorized by either party, the Office of the State Auditor, and federal officials so authorized by law. All books, records, documents, and other material relevant to this Agreement will be retained for six years after expiration of this Agreement and the Office of the State Auditor, federal auditors, and any persons duly authorized by the parties shall have full access and the right to examine any of these materials during this period.

Records and other documents, in any medium, furnished by one party to this Agreement to the other party, will remain the property of the furnishing party, unless otherwise agreed. The receiving party will not disclose or make available this material to any third parties without ﬁrst giving notice to the furnishing party and giving it a reasonable opportunity to respond. Each party will utilize reasonable security procedures and protections to assure that records and documents provided by the other party are not erroneously disclosed to third parties subject to state public disclosure laws.

RESPONSIBILITIES OF THE PARTIES

Each party of this Agreement hereby assumes responsibility for claims and/or damages to persons and/or property resulting from any act or omissions on the part of itself, its employees, its oﬃcers, and its agents. Neither party will be considered the agent of the other party to this Agreement.

RIGHTS IN DATA

Unless otherwise provided, data, which originates from this Agreement shall be "works for hire" as deﬁned by the U.S. Copyright Act of 1976 and shall be jointly owned by ECOLOGY and SPONSOR. Data shall include, but not be limited to, reports, documents, pamphlets, advertisements, books magazines, surveys, studies, computer programs, ﬁlms, tapes, and/or sound reproductions. Ownership includes the right to copyright, patent, register, and the ability to transfer these rights.

SEVERABILITY

If any provision of this Agreement or any provision of any document incorporated by reference shall be held invalid, such invalidity shall not aﬀect the other provisions of this Agreement which can be given eﬀect without the invalid provision, if such remainder conforms to the requirements of applicable law and the fundamental purpose of this agreement, and to this end the provisions of this Agreement are declared to be severable.

TERMINATION FOR CAUSE

If for any cause, either party does not fulﬁll in a timely and proper manner its obligations under this Agreement, or if either party violates any of these terms and conditions, the aggrieved party will give the other party written notice of such failure or violation. The responsible party will be given the opportunity to correct the violation or failure within 15 working days. If failure or violation is not corrected, this Agreement may be terminated immediately by written notice of the aggrieved party to the other.

TERMINATION FOR CONVENIENCE

Either party may terminate this Agreement upon 30 days prior written notiﬁcation to the other party. If this Agreement is so terminated, the parties shall be liable only for performance rendered or costs incurred in accordance with the terms of this Agreement prior to the eﬀective date of termination.

WAIVER

A failure by either party to exercise its rights under this Agreement shall not preclude that party from subsequent exercise of such rights and shall not constitute a waiver of any other rights under this Agreement unless stated to be such in a writing signed by an authorized representative of the party and attached to the original Agreement.

ALL WRITINGS CONTAINED HERIN

This Agreement contains all the terms and conditions agreed upon by the parties. No other understandings, oral or otherwise, regarding the subject matter of this Agreement shall be deemed to exist or to bind any of the parties hereto.

AGREEMENT MANAGEMENT

The program manager for each of the parties shall be responsible for and shall be the contact person for all communications and billings regarding the performance of this Agreement.

The Contract Manager for ECOLOGY is:

Josiah Downey PO Box 47600 Olympia, WA 98504 (360)480-2603 jdow461@ecy.wa.gov

The Contract Manager for SPONSOR is:

Jennifer Mendoza 207 Forth Avenue North Kelso, WA 98626 (360)749 7637 mendozaj@cowlitzwa.gov

IN WITNESS WHEREOF, the parties have executed this Agreement.

State of Washington Department of ECOLOGY

Signature

Printed Name, Title

Date

SPONSOR Cowlitz County

Signature

Richard Dahl, Chairman

Date

Signature

Steve Radar, Commissioner

Date

Signature

Steven Ferrell, Commissioner

Date

Signature

Kelly Grayson, Clerk of the Board

Date

Work Summary:

Under direction of SPONSOR, crew(s) will perform restoration activities. Speciﬁc tasks could include invasive control, native species installation, plant nursery care, scientiﬁc monitoring, and fence installation or repair.

Special terms and conditions:

1. WCC resources (members, supervisors, tools and trucks) will not be utilized to clean public restrooms, monitor, survey, or clear active or abandoned encampments, and/or to clean up hazardous materials including hypodermic needles. If a significant amount of hazardous or unidentifiable material is discovered on a project site, activity will cease until SPONSOR mitigates potential hazards or finds an alternate project site. If active or abandoned encampments prevent WCC activities from taking place at a project site, WCC supervisors and members may contact their partner organization and work with their coordinator on alternative activities. While WCC can share active or abandoned encampment information with project partners when relevant to service activities, WCC personnel will not monitor, survey, or report on encampments directly to regulatory agencies or anyone other than a partner organization.

2. WCC vehicle is not to be used for heavy hauling; the primary use is for transportation of crew, tools, and safety equipment. In the event that WCC vehicles are requested to tow SPONSOR-provided equipment (including rentals), it will only be on a limited basis and SPONSOR is solely responsible for accidental damages, unless damages are caused by WCC negligence.

3. WCC is not responsible for normal wear and tear when project requires the use of SPONSOR-provided tools, equipment, or safety gear.

4. The assignment of members shall not result in the displacement of currently employed workers, including partial displacement such as reduction in hours of non-overtime work, wages, or other employment benefits. Agencies that participate in the program may not terminate, lay-off, or reduce working hours of any employee for the purpose of using a member with available funds. In circumstances where substantial efficiencies or a public purpose may result, participating agencies may use members to carry out essential agency work or contractual functions without displacing current employees.

5. All state holidays and shutdown weeks are non-working days for members. Shutdown weeks are to be used by WCC staff/supervisors for planning purposes. The WCC standard 40-hour schedule is Monday through Thursday from 7:00am to 5:30pm. An alternate schedule may be arranged with prior approval from the WCC.

6. WCC’s cost-share rate is calculated using the full costs of supporting WCC crews and IPs, including time spent training, required community service events, shutdowns, etc. Indirect costs are included in SPONSOR share at a standard rate of 5% of direct costs.

7. If inclement weather, including hazardous air quality, makes a project site inaccessible, then the sponsor should reassign the WCC crew or IP to alternative projects in an accessible location.

In inclement weather, WCC crews follow the weather-related guidance (e.g. shut-down, delayed start, early end, etc.) from the regional Ecology office closest to the crew lock-up or IP service location. If the member’s assigned location is more than one hour from an Ecology regional office, then WCC follows weather-related guidance of federal, state and local governments. Only WCC can instruct a crew or IP to shut-down due to weather. Sponsors are not charged for WCCinitiated, weather related shut-downs or delays.

If a shut-down is requested by the SPONSOR for any reason, then the sponsor is responsible for crew costs.

ECOLOGY shall:

1. Provide WCC members for the number of weeks speciﬁed in this agreement. Full-term crews and Individual Placements are available to SPONSOR for a maximum of 169 days (approximately 42 weeks) during program service year (October-September).

2. Enroll members to begin service no sooner than October 1, 2025 and no later than October 16, 2025. Any further member enrollment for the remainder of the program year is at the discretion of ECOLOGY and based on availability.

3. In the event of a disaster response deployment, ECOLOGY will make every eﬀort to fulﬁll SPONSOR needs, including sending additional members, whenever possible. Unless disaster response activities are requested by the sponsor, sponsors are not charged for WCC’s emergency and disaster responses.

4. Provide training and development speciﬁed in Appendix B: eight days of formal WCC training, a two to four day Orientation Training, day of training in noxious weed control, and one day for a debrief meeting near the conclusion of the term. Beyond dates included in Appendix B, Ecology will schedule up to six additional days of Supervisor training or meetings during the term. WCC members and supervisors are logging hours on the dates identiﬁed for WCC-sanctioned events, but are unavailable to SPONSOR. ECOLOGY will provide a four day Assistant Supervisor training to the designated Assistant Supervisor.

5. Each full-term crew or IP may spend up to two weeks (eight days) with an alternative sponsor during the crew year. These dates will be determined in coordination with their full-term Sponsor.

6. For crews, ECOLOGY agrees to provide a crew of 5 members, a crew supervisor, vehicle, and basic hand tools. Rates are not based on actual attendance, however, invoices will be reduced for member or supervisor vacancies and absences lasting 20 days or more. If a crew has two or fewer individuals available to serve, ECOLOGY will not bill for that service day.

7. If members are enrolled in Americorps, then these policies and procedures are in place:

a. Members enrollment start and end dates will reﬂect the timeframe to complete a 1700-hour, full-term service year or a 1200-hour, three-quarter service term in order to receive an AmeriCorps Education Award.

b. WCC members will have one day dedicated to MLK Community Service, listed in Appendix B.

SPONSOR shall:

1. Guide completion of appropriate projects for number of weeks speciﬁed in this agreement by providing logistical, technical and safety-related support necessary for project completion. Provide site orientation for WCC members, sitespeciﬁc training, and materials beyond basic hand tools to complete tasks. Obtain and ensure adherence to applicable permits as set by local, state, tribal or federal laws and regulations.

2. Help promote WCC brands, logo, slogans and phrases. WCC will provide camera-ready logo.

3. For a SPONSOR hosting Individual Placement positions, SPONSOR agrees to provide computer access, email, transportation to and from WCC events (or private mileage reimbursement), and day-to-day direction of activities.

4. For a SPONSOR hosting full-term WCC Crew(s), SPONSOR shall provide a secure site to store tools and park crew vehicles that allows access to potable water and restrooms as well as desk and internet access for the crew supervisor. In the event of theft, vandalism, or loss due to negligence of the SPONSOR, the SPONSOR shall provide reimbursement (75 percent sponsor share) of expenditures and deductibles.

5. For a SPONSOR that assigns WCC crew(s) or WCC Individual Placement members to serve with other organizations, SPONSOR shall inform the other organizations of WCC policies, procedures and contract terms.

6. If members are enrolled in AmeriCorps, then these policies and procedures are in place:

AmeriCorps Prohibited Activities:

While charging time to the AmeriCorps program, accumulating service or training hours, or otherwise performing activities supported by the AmeriCorps program, staﬀ and members may not engage in the following activities (see 45 CFR § 2520.65):

A. Attempting to inﬂuence legislation;

B. Organizing or engaging in protests, petitions, boycotts, or strikes;

C. Assisting, promoting, or deterring union organizing;

D. Impairing existing contracts for services or collective bargaining agreements;

E. Engaging in partisan political activities, or other activities designed to inﬂuence the outcome of an election to any public oﬃce;

F. Participating in, or endorsing, events or activities that are likely to include advocacy for or against political parties, political platforms, political candidates, proposed legislation, or elected oﬃcials;

G. Engaging in religious instruction, conducting worship services, providing instruction as part of a program that includes mandatory religious instruction or worship, constructing or operating facilities devoted to religious instruction or worship, maintaining facilities primarily or inherently devoted to religious instruction or worship, or engaging in any form of religious proselytization;

H. Providing a direct beneﬁt to

I. A business organized for proﬁt;

II. A labor union;

III. A partisan political organization;

IV. A nonproﬁt organization that fails to comply with the restrictions contained in section 501(c)(3) of the Internal Revenue Code of 1986 related to engaging in political activities or substantial amount of lobbying except that nothing in these provisions shall be construed to prevent participants from engaging in advocacy activities undertaken at their own initiative; and

V. An organization engaged in the religious activities described in paragraph 3.g. above, unless AmeriCorps assistance is not used to support those religious activities;

I. Conducting a voter registration drive or using AmeriCorps funds to conduct a voter registration drive;

J. Providing abortion services or referrals for receipt of such services; and

K. Census Activities. AmeriCorps members and volunteers associated with AmeriCorps grants may not engage in census activities during service hours. Being a census taker during service hours is categorically prohibited. Census-related activities (e.g., promotion of the Census, education about the importance of the Census) do not align with AmeriCorps State and National objectives.

L. Election and Polling Activities. AmeriCorps members may not provide services for election or polling locations or in support of such activities

M. Such other activities as AmeriCorps may prohibit.

AmeriCorps members may not engage in the above activities directly or indirectly by recruiting, training, or managing others for the primary purpose of engaging in one of the activities listed above. Individuals may exercise their rights as private citizens and may participate in the activities listed above on their initiative, on non-AmeriCorps time, and using non-AmeriCorps funds. Individuals should not wear the AmeriCorps logo while doing so.

Spike (2 wks on special assignment)

Extended management & ops meeting Noxious weed control workshops

Training conference Production (last Thursday of the month) 3/4-term member orientation (virtual) Supervisors: Crew interviews

Individual placement meeting (in-person)

MLK: Supe holiday, member service day

Assistant supervisor training

Orientationregional

Holiday (observed)day off

(10th & 25th, varies on weekends)

eTime: Prior pay period approval due End-of-year

eTime: Hours entered End date (FT/Jan. 3QT/QT=9/10, Oct. 3QT=6/4)

Credit card log due PDPs due (Feb: Jan. 3/4 term, May: Oct. 3/4 term, Jul: QT)

AmeriCorps swearing-in (0.5 dayvirtual) Start date (FT/Oct. 3QT=10/1, Jan. 3QT=1/20, QT=6/8)

BOCC Agenda

Meeting Date: 10/28/2025

Affidavit of Posting Resume for the month of September 2025.

Submitted For: Pervie Nancy Reed

Submitted By: Pervie Nancy Reed Department: Commissioners Office

Information

Subject and Summary Statement

Affidavit of Posting Resume for the month of September 2025.

Will Staff Attend - NAME OF STAFF

Department Recommendation

Affidavit of Posting Resume'

Attachments

Form Review

Form Started By: Pervie Nancy ReedStarted On: 10/15/2025 02:15 PM Final Approval Date: 10/15/2025

State of Washington

Affidavit of Posting Resume' Of the Commissioners' Proceedings For the Month of County of Cowlitz September 2025

Pervie Reed, Administrative Assistant, deposes and says: That she was authorized, and that in compliance with said authorization from the Board of County Commissioners ofCowlitz County, Washington, she did on the 15th of October a resume of the meetings, minutes, and proceedings, in the City of Kelso, Washington, the County Seat of Cowlitz County, to-wit:

on the bulletin board ofthe Cowlitz County Administration Building.

on the bulletin board of the Hall of Justice; and

on the bulletin board at the Kelso Post Office.

Dated this 15th of October, 2025.

Pervie Reed, Affiant

BOCC Agenda

Meeting Date: 10/28/2025

Federal Energy Regulatory Commission (FERC) Notice dated 10/8/2025 regarding the Thirteenth Part 12D Report, for a Comprehensive Assessment of the Merwin Project, is due by October 1, 2027.

Submitted For: Pervie Nancy Reed

Department: Commissioners Office

Subject and Summary Statement

Submitted By: Pervie Nancy Reed

Information

Federal Energy Regulatory Commission (FERC) Notice dated 10/8/2025 regarding the Thirteenth Part 12D Report, for a Comprehensive Assessment of the Merwin Project, is due by October 1, 2027.

Will Staff Attend - NAME OF STAFF

Department Recommendation

FERC

Attachments

Form Review

Form Started By: Pervie Nancy ReedStarted On: 10/16/2025 01:15 PM Final Approval Date: 10/16/2025

BOCC Agenda

Meeting Date: 10/28/2025

Federal Energy Regulatory Commission (FERC) Notice dated 10/8/2025 regarding the 2024 DSSMR, Merwin, Yale, and Swift No. 1 Projects.

Submitted For: Pervie Nancy Reed

Department: Commissioners Office

Subject and Summary Statement

Submitted By: Pervie Nancy Reed

Information

Federal Energy Regulatory Commission (FERC) Notice dated 10/8/2025 regarding the 2024 DSSMR, Merwin, Yale, and Swift No. 1 Projects.

Will Staff Attend - NAME OF STAFF

Department Recommendation

FERC

Attachments

Form Review

Form Started By: Pervie Nancy ReedStarted On: 10/16/2025 01:17 PM Final Approval Date: 10/16/2025

BOCC Agenda

Meeting Date: 10/28/2025

Federal Energy Regulatory Commission (FERC) Notice dated 10/8/2025 regarding the 2025 Dam Safety Inspection Follow-Up, Yale Project

Submitted For: Pervie Nancy Reed

Department: Commissioners Office

Subject and Summary Statement

Submitted By: Pervie Nancy Reed

Information

Federal Energy Regulatory Commission (FERC) Notice dated 10/8/2025 regarding the 2025 Dam Safety Inspection Follow-Up, Yale Project

Will Staff Attend - NAME OF STAFF

Department Recommendation

FERC

Attachments

Form Review

Form Started By: Pervie Nancy ReedStarted On: 10/16/2025 01:18 PM Final Approval Date: 10/16/2025

BOCC Agenda

Meeting Date: 10/28/2025

Federal Energy Regulatory Commission (FERC) Notice dated 10/10/2025 regarding the Thirteenth Part 12D Report, for a Periodic Inspection of the Swift No.1 Project, is due by October 1, 2027.

Submitted For: Pervie Nancy Reed

Department: Commissioners Office

Subject and Summary Statement

Submitted By: Pervie Nancy Reed

Information

Federal Energy Regulatory Commission (FERC) Notice dated 10/10/2025 regarding the Thirteenth Part 12D Report, for a Periodic Inspection of the Swift No.1 Project, is due by October 1, 2027.

Will Staff Attend - NAME OF STAFF

Department Recommendation

FERC

Attachments

Form Review

Form Started By: Pervie Nancy ReedStarted On: 10/21/2025 02:30 PM Final Approval Date: 10/21/2025

BOCC Agenda

Meeting Date: 10/28/2025

Lexington Flood Control Zone District 2026 Budget Estimate

Submitted For: Kelly Grayson, Clerk of the Board

Submitted By: Kelly Grayson, Clerk of the Board

Department: Commissioners Office

Subject and Summary Statement

Information

Memo dated 9/23/2025 from Lexington Flood Control Zone District regarding the 2026 Budget Estimate.

Will Staff Attend - NAME OF STAFF

Department Recommendation

Memo

Attachments

Form Review

Form Started By: Kelly GraysonStarted On: 10/23/2025 10:16 AM Final Approval Date: 10/23/2025

AS-14456

BOCC Agenda

Meeting Date: 10/28/2025

Letter dated 10/23/2025 to the Boundary Review Board regarding the Annexation of Hazel Street Railroad Grade Separation which officially annexes the land into the City of Kelso.

Submitted For: Kelly Grayson, Clerk of the Board

Submitted By: Kelly Grayson, Clerk of the Board

Department: Clerk of the Board

Subject and Summary Statement

Information

Letter dated 10/23/2025 to the Boundary Review Board regarding the Annexation of Hazel Street Railroad Grade Separation which officially annexes the land into the City of Kelso.

Will Staff Attend - NAME OF STAFF

Department Recommendation

Letter Packet

Attachments

Form Review

Form Started By: Kelly GraysonStarted On: 10/23/2025 04:07 PM Final Approval Date: 10/23/2025

Cowlitz County Boundary Review Board

207 4th Avenue N. Ste 119 Kelso, WA 98626

Adam Trimble – Executive Officer

Telephone: 360-577-3052 Ext: 6664

E-mail: trimblea@cowlitzwa.gov

October 9, 2025

Mike Murray Planning Manager City of Kelso PO Box 819 Kelso, WA 98626

RE: Notice of City of Kelso Municipal Purpose Annexation Hazel Street Railroad Grade Separation

Dear Mr. Murray,

The Planning Department was advised County Public Works and City of Kelso staff about the above-mentioned Municipal Purpose Annexation for the South Kelso Railroad Overpass Crossing ("SKRRC"), now titled Hazel St. Railroad Grade Separation (HSRGS) Project over the Burlington Northern Sante Fe Railroad right-of-way. A recorded City Annexation Ordinance (attached) [AFN 3773073] initiated annexation of the City owned parcels and the County's portions of Project properties into the City through the municipal purpose method, which does not require boundary review board review or consideration See the attached ordinance with legal description and map for exact properties and rights-of-way included.

The City of Kelso Annexation appears to include the following Cowlitz County parcels: 235690100, 23563, 23562, 2356201, all owned by the City of Kelso, and associated/adjacent right-of-way as described and depicted.

The recorded ordinance finds, in part, that:

• “the current boundary of the City limits surrounds an island of unincorporated Cowlitz County, which includes the property utilized for Project rights of-way that is contiguous to City owned Project property within this island, and is substantially contiguous to certain other City owned Project property, separated only by County's Project road rights-of-way and BNSF Railroad right-of-way, within the larger island of unincorporated area;” and

• “County rights-of-way contiguous to annexed property may be included within the annexation area proposed by the City; and

• WHEREAS, RCW 35A.21.210 provides that a county and code city may by agreement revise any part of the city boundary that coincides with any portion of a public street by substituting a right-of-way line that fully includes or excludes that segment of the street; and

• annexation for municipal purposes and annexation revising corporate boundaries to include a segment of a public right-of-way are not subject to review by a boundary review board; ”

With passage by the City Council, recording of the ordinance, and notification of the County, the Annexation is finalized by the City It is now necessary that you file three (3) certified copies of your resolution or ordinance accomplishing this action, along with copies of this letter, a certified complete legal description, high quality color maps, and situs address of the property being annexed. Please send the information by paper copy and email to the: Cowlitz County Clerk of the Board, Kelly Greyson GraysonK@cowlitzwa.gov The mailing address is: 207 4th Avenue North, Room 305, Kelso, WA 98626.

Please contact me if I can be of additional assistance.

Sincerely,

Adam Trimble Executive Officer

Encl: City of Kelso Annexation Ordinance

Cowlitz County BRB - File # 219-2025

Cc: Kelly Greyson – Clerk of the Board

Cowlitz County Boundary Review Board Members

Brian Butterfield – Longview City Clerk

City of Kelso – Todd Johnson, City of Kelso Planning

Traci Jackson, Cowlitz County Building & Planning Director

Debra Gardner, Cowlitz County Treasurer

Carolyn Fundingsland, Cowlitz County Auditor

Emily Wilcox, Cowlitz County Assessor

Brad Thurman, Cowlitz County Sheriff

Cowlitz County 911 Communications Center

Susan Eugenis, Cowlitz County Public Works

Mike Moss, Director of Public Services

Cowlitz 2 Fire & Rescue

Department of Natural Resources, Castle Rock

Rich Fletcher– City of Kelso Police Chief

Craig Bozarth, City of Kelso Project Engineer

Rural County Library District

Cowlitz Public Utility District

Noxious Weed Program, Jennifer Mendoza

Ordinance 24-4013 Annexa

on List of Parcels

1) TPN: 2356201

Site Address: 2005 S Paciﬁc Ave

2) TPN: 23562

Site Address: 302 Hazel St

3) TPN: 23563

Site Address: 2020 S Paciﬁc Ave

4) TPN: 235690100

Site Address: 315 Douglas St

AS-14449

BOCC Agenda

Meeting Date: 10/28/2025

Timed Items 12.

Public Hearing for October 2025 Budget Amendment & New Fund Sheriff Equipment & Technology (50203)

Submitted For: Kathy Funk-Baxter

Department: Office of Financial Management

Subject and Summary Statement

Submitted By: Taunya Richardson

Information

The Office of Financial Management advised the Board of Commissioners that an amendment is needed to adjust the 2025 Cowlitz County budget to increase appropriations to account for additional expenditures, transfers and revenues and to establish a new fund (50203) Sheriff Equipment & Technology Fund.

Will Staff Attend - NAME OF STAFF

Kathy Funk-Baxter, Finance Director

Department Recommendation

The Office of Financial Management recommends that the Board of Commissioners approve the amendments for the 2025 Cowlitz County budget and increase the budget, as specifically set out in Attachment A.

Attachments

Resolution Attachment A for October 2025

Form Review

Form Started By: Taunya RichardsonStarted On: 10/21/2025 11:00 AM

BEFORE THE BOARD OF COUNTY COMMISSIONERS OF COWLITZ COUNTY, WASHINGTON

In the Matter of Adopting Amendments ) to the 2025 County Budget and new Sheriff Equip Fund ) – October

)RESOLUTION NO.

WHEREAS, the hour of 9:30 a.m. having been fixed as the time for a hearing on a resolution calling for the adoption of an amendment to the 2025 Cowlitz County budget approved on December 3, 2024 to account for unanticipated expenditures and revenues; and

WHEREAS, there is a need to establish a new Sheriff Equipment & Technology Fund (50203) to account for revenues received and expenditures related to the Sheriff, to create a tracking sheet of equipment with a schedule for when equipment is to be replaced and the amount of funds needed going forward.

WHEREAS, the proposed amendment is presented in detail in Attachment “A”; and WHEREAS, those persons who wished to speak for or against the amendment were allowed to join the meeting in the Commissioner’s hearing room, call into the remote public participation, or submit written comments.

NOW THEREFORE, IT IS HEREBY RESOLVEDthat the County Treasurer is authorized to appropriate amounts more particularly itemized in Attachment “A”; and the County Auditor is authorized to draw warrants on said budgets as amended upon the presentation and approval of properly executed vouchers. The adjustment and amendments to the 2025 Cowlitz County budget are approved and adopted.

DATED: October 28, 2025

BOARD OF COMMISSIONERS OF COWLITZ COUNTY, WASHINGTON

Richard R. Dahl, Chair ATTEST:

Kelly Grayson, Clerk of the Board

Steve Rader, Commissioner

Steven L. Ferrell, Commissioner

Attachment A Amended Budget - Fiscal Year October 2025

GENERAL FUND: ADJUSTMENTS TO EXPENDITURES &

ANTICIPATED REVENUES

OTHER FUNDS: ADJUSTMENTS TO EXPENDITURES & ANTICIPATED REVENUES