ANNUAL REPORT
CORNELL LAW LIBRARY
1994-95
Submitted August 24, 1995 by Claire M. Germain Edward Cornell Law Librarian & Professor o f Law
TABLE OF CONTENTS
I.
Introduction
II.
The Collection A. B. C. D. E. F.
III.
Physical Facilities, Space Organization and Space Planning A. B. C. D.
IV.
Services to Faculty and Students Cornell Law Library Home Page
Personnel A. B.
VI.
Third Floor Renovation and Space Planning Functional Organization o f the Collection Building Security Book Lockers and Carrels
Services A. B.
V.
Funding Foreign and International Law The Electronic Library Organization and Access to the Collection Digitization Projects Rare Books
Staff Changes Staff Development
Conclusion
I. INTRODUCTION The factors that contribute to the excellence o f a research library include the intellectual depth and breadth o f the collection (traditional), and access to electronic information sources (new and increasing), the physical facilities, and the services provided to users. This report chronicles the progress made by the Cornell Law Library in these areas in 1994-95.
II. THE COLLECTION A. Funding The Law School has traditionally provided generous additional support to the library acquisitions budget. Thanks to a special allocation provided by the Law School for the past two years ($278,400 in 1993-94, and $276,400 in 1994-95), the library made great progress in moving closer to the acquisitions budget o f similarly-situated research law libraries. This is evidenced in the number o f new titles acquired, which is a useful measure o f the quality o f a collection. CORNELL LAW LIBRARY COLLECTION 1989-1995
1989-90
1990-91
1991-92
1992-93
1993-94
1994-95
14,943
13,899
18,591
14,269
30,619
16,798
New Titles (books)
1,140
1,513
1,204
1,416
2,023
3,021
New Titles (books and others)
1,196
1,535
1,284
2,271
2,948
3,931
475,482
487,186
503,584
515,323
543,427
557,580
New Volumes (includes microforms)
Total Volumes at yearend (net) (ABA stats.)
The library now depends on the Law School support to acquire needed materials. This is because o f three reasons: (1) most legal publications are serials that need to be maintained up-to-date; (2) the Central University Library (CUL) acquisitions allocation has not kept up with the 10% inflation rate for legal publications (the CUL allocation increased only 3% in 1994-95, and 3% in 1995-96); (3) compounding this, the U.S. dollar lost about 20% o f its value vis-vis foreign currencies between 1993 and 1995. This is hurting the Law Library budget, especially since we have increased our international and foreign legal purchases.
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The library is developing a collection development policy, by type o f material and subject, integrating print and electronic sources.
B. Foreign and International Law This year’s generous infusion o f Law School money allowed the Law Library to engage in retrospective and current acquisitions in foreign and international law, to fill gaps and support the expanding international legal studies programs. The extent and future directions o f the foreign and international law collection will be reviewed this year, within the context o f the growing international studies programs, but also limited financial resources.
C. The Electronic Library The library is managing the transition from collecting legal information in multiple formats to a greater reliance on electronic formats. The major gateway for the multitude o f information sources available is the Law School network. The CD-ROM network will be expanded this year. Roger Millen was very helpful in proposing to buy hard disk space (paid for in part by the Law Library), rather than buying an additional CD-ROM tower. The library will also work with the Educational Technologies department this year on improving access to the Law School network, through dial-in access to the network and laptop connections throughout the library, as well as enhancing delivery o f information to law faculty and students through new programs on the network menu.
D. Organization and Access to the Collection The increased acquisitions budget in the past two years created an additional workload for the Acquisitions and Cataloging departments. The staff valiantly coped with the additional work, in spite o f the loss o f a 0.5 FTE positon. In 1994-95, the Cataloging department processed 52,786 pieces, and cataloged 3,397 titles. 4,382 volumes were bound. 5,390 titles from the old card catalog were converted to machine-readable form and put on the online catalog. In spite o f these efforts, 50% o f the collection is still not on the online catalog, and effectively not used, because most library users only use the online catalog, and forget about the "old" card catalog. Money and staff are needed to accomplish the task. The Central University Library system has offered help, but not until the 1996-97 fiscal year. Beth Teskey spends 50% o f her time on this process o f retrospective conversion. M ost o f the foreign law collection is still in the outdated "Los Angeles" classification system. Effective October 1993, the library started using the Library o f Congress classification scheme,
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but this has meant splitting the collections, and they need to be brought back together as soon as possible. Money and staff are also needed for this task.
E. Digitization Projects The Law Librarian met with the Law Librarian o f Congress in May 1995, to explore participation in initiatives to transmit primary sources o f foreign and international law over the Internet. The Law Library is also hoping to participate in a digitization project regarding 19th century trials with the Research Libraries Group (RLG).
F. Rare Books Rare books identified as needing a more secure place were moved to the Rare Book Room in the fall o f 1994 by Brian Eden. Barbara Grant was hired (from the student wage budget) to complete the inventory, organization and cataloging o f the extensive collection o f rare books. Her Doctorate in Medieval Studies from Yale University provides the library with much needed substantive knowledge. She will work through May 1996 (when her husband graduates from Law School), and has already established contact with the Rare Books and Preservation departments, and several law books curators. By the time she leaves, the library should have a complete inventory o f the collection, with a critical evaluation o f the richness o f our holdings, and gaps to fill. This information will be o f use for potential donors.
m. PHYSICAL FACILITIES, SPACE ORGANIZATION AND SPACE PLANNING A. Third Floor Renovation and Space Planning A library team led by Pat Court worked on a proposal to reorganize the public services points on the third floor. The following renovation proposals were approved by Dean Osgood in the spring o f 1995: ►
Creation o f a visible and central Reference Desk (scheduled for Summer 1996). Design will proceed in the fall.
►
Relocation o f reference librarians’ offices to put them in close proximity to Reference Desk and easily accessible to users (Summer 1995). Scott Childs moved to Room 355, Jean Wenger to Room 353. Because Pat C ourt’s office was needed for the Law School Alumni Office, she moved to Room 359 (formerly John H asko’s office), to be closer to the administrative area. John Hasko moved to Room 380 (formerly Photocopy Room), to be closer to the Reference/Circulation area. An
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3
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office was built for Sandy Beehler in Room 340, now Room 347. Room 352 (formerly housing unbound periodicals) was converted into the Access Services Supervisor’s office (Janet Gillespie). ►
Relocation o f photocopy room to Room 370B. This location provides convenient access for students (right off the main entrance in the middle o f the Reading Room), and is accessible after regular library hours.
►
Relocation and expansion o f Circulation/Reserve area (scheduled for summer 1996) The Circulation/Reserve area is to be relocated to the middle o f the Reading Room, incorporating the collections o f the Open (Special) and Closed Reserves, and providing needed space for Interlibrary Loan and Document Delivery. The collection will include the materials currently in Closed Reserve, most unbound periodicals and last five years o f bound periodicals, materials currently in Open (Special) Reserve, audio-visual materials, and materials needing heightened security. The esthetics o f the Reading Room will be preserved. Design will proceed in the fall.
►
Consolidation o f microforms collection and equipment The microform reader/printer equipment and fiche/film will be brought together in the summer o f 1995. The floor-load for microforms on Level 3 will be reinforced (scheduled for Summer 1996).
B. Functional Organization o f the Collection The library took steps to make the library collection easier to access, and organize the materials in a more functional order. The U.S. Supreme Court Records and Briefs were relocated to the basement, discontinued state materials were removed from the Reading Room. W orn Reading Room volumes will be replaced this fall. Shifts are in progress to reorganize the Myron Taylor stacks by call number A-Z. The foreign collection was also shifted to accommodate growth and the new Library o f Congress classification. Law reviews (classified as “KF10") were consolidated on the first floor and Special Reserve (unbound and last five bound years), to make them easier to find. In August 1994 the Open Reserve was closed, and became known as Special Reserve. It now contains most unbound periodicals (formerly in the Unbound Periodicals Room in the library administrative corridor) and the last five years o f many periodicals. Brian Eden started supervising the students doing the looseleaf filing at the Circulation Desk (previously under the Educational Technologies supervision in the Open Reserve area).
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4
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C Building Security Pat Court worked with Dean Lukingbeal and Mike Pado to address various building security matters. That coordination and the Building Monitor system seem to work well (the position is paid from the Law School budget, but hired and supervised by the library). The theft o f computers in the Reading Room led to the closing o f the Reading Room at night. The library computers are now insured. Building security is still an issue and needs to continue to be addressed by the Law School and the library. After hour access through one door and a card would ensure better security.
D. Book Lockers and Carrels The library worked with Mike Pado in setting up a system to clean up book lockers and materials on top o f lockers. The Facilities department is now in charge o f this task (the library did it one last time in the summer o f 1995). Signs are put inside the carrels to notify students not to bring in food. Leaks on the fourth floor led to the replacement o f the roof in August 1995.
IV. SERVICES A. Services to Faculty and Students Services to faculty and students remained an essential part o f the mission o f the Law Library. The liaison program to faculty continued. Pat Court, John Hasko, and Linda O ’Connor taught the one-credit hour PT1 (Practice Training I) to about 90 J.D. and LL.M. students during the fall semester. The Public Services staff taught 71 classes and lectures to 886 students, and conducted 26 orientation tours for 298 students. Twenty sessions were taught for the first time on the Internet, Bear Access and CD-ROMs, as well as a number o f other group and individual research sessions, including cooperative projects with the Law School Placement, and orientation and tours with CLS A. The staff answered 8,083 reference questions.
B. Cornell Law Library Home Page Jean Pajerek and Scott Childs worked on constructing the Law Library Home Page. The page contains detailed hypertexted information about the Law Library, its staff, and the services provided. Faculty bibliographies are accessible, with links to the full-text o f the articles available over the Internet. Online research guides will integrate print and internet-based sources. Much more to come this year!
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V. PERSONNEL A. Staff Changes Two 0.5 FTE positions (Karl Staven and Jennifer Reed) were eliminated in August 1994 because o f budget cuts. Two reference librarians (Naz Pantaloni and Linda O ’Connor) left , going back to their previous locations. Anne Carson worked as a temporary reference librarian until two new reference librarians joined the staff, Scott Childs in January 1995, and Jean W enger in June 1995. Diane Hillmann accepted a position in the Central Library System in June 1995, and Barbara Taylor joined the staff as a copy cataloger. Jean Pajerek and Sandy Beehler currently jointly manage the Technical Services department.
B. Staff Development During a library retreat in December 1994, facilitated by Earl Potter, Director o f Organizational Development, the staff discussed personality types, and ways to work and communicate better, and started working on a statement o f values that the staff could agree upon to govern the library work environment. There was a follow-up meeting on Tuesday, March 21. Departmental presentations throughout the year helped staff members understand better what other departments do, and how each unit contributes to the overall goals o f the library. The Public Services staff continued the high level o f service to faculty (customized and personalized library services through the liaison program) and students, while the Technical Services staff received, processed, checked in and cataloged an increased amount o f materials, particularly foreign and international law materials.
VI. CONCLUSION In 1995-96, the library is looking forward to bringing enhanced information services to faculty and students. The library wants to work more closely with other Law School units, such as the Law School faculty and staff, the Educational Technologies department, and the Legal Information Institute. The library also is fortunate to have a competent and enthusiastic staff who is eager to bring information resources and researchers together.
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CORNELL LAW LIBRARY
STRATEGIC PLAN
JULY 1, 1994
JUNE 30, 1997
INTRODUCTION
The Strategic Plan is intended to guide the activities of the Cornell Law Library in the three year period beginning July 1, 1994. The Plan is based on the following assumptions: The sizes of the Law School faculty, student body and Library staff will remain about the same throughout the Plan period as they are in 1994. Cornell University Library and the Law School will continue to devote about the same percentage of their annual expenditures to the Law Library over the Plan period as they have in the past year. The Plan was developed through the efforts of a Strategic Plan group composed of twelve professional librarians and support staff of the Law Library, who met as a group for half day sessions in February and March, 1994, and in small group task forces between these sessions. In June 1994, the Plan was reviewed and edited by the Law Library Advisory Committee, presented for discussion to the nonprofessional members of the Library staff, and given final review by the entire staff. The planning process required the staff to analyze and consider the Library's current environment and future possibilities, and discuss trends at the Law School and within the University. Through several group exercises, the staff worked to identify the Library's present strengths and weaknesses, and to target potential opportunities and threats over the next several years. After analyzing the environment, the staff moved on to develop the elements of the Plan. The Plan provides a statement of the Law Library mission or purpose, as defined by the staff. Flowing from the mission statement are seven long-term goals for the Law Library, each of which is stated broadly and in qualitative terms. Each goal includes several more specific objectives that describe what should be accomplished to achieve the goal. Each objective has a number of strategies--specific and measurable activities or programs--that, when completed, will indicate whether the Law Library is achieving its objectives. The objectives for each goal are listed in priority order. The strategies for each objective are listed in chronological order: current and continuing programs and activities are listed first; new programs and activities are listed by starting date. The Responsibility column typically assigns responsibility for each strategy to one or more Law Library departments. Each department head will be charged with carrying out the strategies assigned to their department and will report annually on their progress. The Resources Needed column identifies the resources needed to implement new strategies. The most common resource identified is allocation of existing staff time to the project. Financial resources have been identified whenever possible. The Plan will be evaluated annually by the Law Library administration and staff to determine whether objectives or strategies need to be modified in succeeding years. In 1996, the entire Plan will be reviewed and a new plan established for 1997 and beyond. Claire M. Germain Edward Cornell Law Librarian & Professor of Law June 24, 1994
3
MISSION STATEMENT
The mission of the Cornell Law Library is to provide, within a humane environment, innovative and traditional information services in support of legal education and scholarship to the Law School, University and research communities. GOALS AND OBJECTIVES 1.
COLLECTION To develop and maintain a collection of print, electronic and other resources that support the Law School curriculum, programs and research, and other legal information needs.
2
.
1.
To develop and maintain a collection development policy.
2.
To develop an efficient materials selection process.
3.
To be aware of available materials in electronic format and promote their use when appropriate.
4.
To explore and develop opportunities for resource sharing on campus and with other law libraries.
SERVICES To develop and maintain services to meet research and informational needs of the user communities.
3.
1.
To provide timely and fully accessible library materials in all formats for the library users.
2.
To provide online services that enable researchers to work efficiently and effectively.
3.
To provide personalized service to each law school faculty member through the liaison program.
4.
To be the primary source of information resources for the law school.
5.
To provide effective reference and research assistance.
6.
To educate researchers through instructional and informational outreach.
7.
To facilitate use of microform and audio-visual resources.
8.
To provide library services that contribute to the humane environment of the Law Library.
INSTRUCTION To develop and provide instructional programs. 1.
To ensure that each Law Faculty member attains his/her desired familiarity with information resources.
2.
To educate Law students in skills and strategies needed to conduct effective legal research.
4
3. 4.
To introduce Cornell non-Law students to basics of legal research through course-related instruction.
ORGANIZATION To organize resources and spaces of the library in ways to serve users best.
5.
1.
To improve
service areas on Third Floor.
2.
To reclassify into Library of Congress classification those materials currently in the Los Angeles Law Library Classification for Foreign Law.
3.
To arrange
4.
To provide adequate lighting and electrical outlets throughout the library.
the stack book collection in a functional order.
TECHNOLOGY To acquire and support the best possible configuration of hardware and software to support the curriculum of the Law School and the work of the Law Library staff and users.
6.
1.
To
hire a technical support person for the library.
2.
To
plan development and upkeep of public workstations.
3.
To have one work station per staff and an appropriate number of printers.
4.
To explore possibilities for cooperation with the Legal Information Institute and Ed. Tech.
PRESERVATION To enhance the preservation of the physical and intellectual library collection and establish an environment that ensures security for that collection and its users.
5
7.
1.
To plan and implement a comprehensive preservation effort, using traditional and innovative technology.
2.
To devise a security system that ensures that only authorized individuals will have access to the Law Library when it is closed.
3.
To apply a plan for dealing with Rare Books.
STAFF DEVELOPMENT To promote staff development and growth as a means of maintaining a productive, creative and stable staff. 1.
To create
a climate which encourages staff development.
2.
To obtain
improved funding for staff development.
3.
To create
a manual for each task for departments.
4.
To improve communication among staff.
6
ACTION PLAN FORM
GOAL
1.
To develop and maintain a collection of print, electronic and other resources that support the Law School curriculum, programs and research, and other legal information needs.
Objective
1.
To develop and maintain a collection development policy.
Strategy
Responsibility
Resources Needed
In what
1.
Assign person to write parts of the policy.
Collection Development Group
Time
1994/95
2.
Develop guidelines for optimal resource allocation among different formats.
Collection Development Group
Time
1994/95
3.
Monitor changes in the US Government Depository program and incorporate specific guidelines for government documents.
Acquisitions Librarian
Time
1994/95
4.
Develop ongoing plan to assess the collection.
Collection Development Group
Time
1995
7
ACTION PLAN FORM GOAL
1.
To develop and maintain a collection of print, electronic and other resources that support the Law School curriculum, programs and research, and other legal information needs.
Objective
2.
To develop an efficient materials selection process.
Strategy
Responsibility
Resources Needed
In what year?
1.
Review advertisements for possible ordering.
Collection Development Group
Time
1994/95
2.
Review and select materials arriving through mailing lists, approval plans, gifts, depository shipments and other sources.
Collection Development Group
Time
1994/95
3.
Review ILL requests for possible selection.
Collection Development Group
Time
1994/95
4.
Review the selections of depository items and refine selection of item numbers to better meet library needs.
Collection Development Group
Time
1994/95
5.
Reach out for faculty suggestions through faculty liaisons.
Liaisons
Time
1994/95
6.
Incorporate weeding and maintenance of desiderata files in all facets of the selection process.
All staff
a.
Weed inappropriate materials before original input performed as part of recon process.
Collection Development, Cataloging
Time
1994/95
b.
Select materials to be withdrawn and added to desiderata files as part of missing procedures.
Circulation, Collection Development
Time
1994/95
c.
Maintain lists of non-selected GPO materials.
Technical Services
Time
1994/95
d.
Incorporate weeding criteria and procedures into collection assessment plan.
Collection development
Time
1995
8
ACTION PLAN FORM
GOAL
1.
To develop and maintain a collection of print, electronic and other resources that support the Law School curriculum, programs and research, and other legal information needs.
Objective
3.
To be aware of available materials in electronic format and promote their use when appropriate.
Strategy
Responsibility
Resources Needed
In what year?
1.
Monitor internet lists, etc.
Librarians
Money, time
1994/95
2.
Explore options for storage and maintenance of electronic resources (e.g., Law School, CUL).
Librarians
Time, money
1994/95
9
ACTION PLAN FORM
GOAL
1.
To develop and maintain a collection of print, electronic and other resources that support the Law School curriculum, programs and research, and other legal information needs.
Objective
4.
To explore and develop opportunities for resource sharing on campus and with other law libraries.
Strategy
Responsibility
Resources Needed
In what year?
1.
Participate in meetings of the regional association of depository librarians.
Sandy
Time
1994/95
2.
Seek more active involvement in collection development activities on campus.
Collection Development Group
Time
1995
3.
Assist in re-starting Upstate Law Libraries meetings with Syracuse, Buffalo, Albany law libraries.
Librarians
Time
1995
4.
Seek more active involvement with other law libraries in foreign law.
Librarians
Time
1995
10
ACTION PLAN FORM
GOAL
2.
To develop and maintain services to meet research and informational needs of the user communities.
Objective
1.
To provide timely and fully accessible library materials in all formats for the library users.
Strategy
Responsibility
Resources Needed
In what year'
1.
Continue to evaluate and improve workflow in Technical Services to speed materials to individual users and shelf locations and eliminate redundant work.
Technical Services
Time
on-going
2.
Provide 24 hour turn around time for cataloging materials upon request by library user.
Cataloging
Time
on-going
3.
Provide full cataloging and authority control for all materials processed in the law library.
Cataloging
Money
on-going
4.
Continue to convert to machine readable form all bibliographic records of the collection for the online catalog.
Technical Services
Time, Staff, Money
on-going
5.
Enhance the Technical Services local area network to provide shared files and online procedures files.
Technical Services
Time, Money
1994/95
6.
Identify electronic resources to be added to the online catalog, and create the records.
Reference, Cataloging
Time
1994/95
7.
Reduce Law Library backlog to only those materials waiting for copy.
Cataloging
Time
1995
11
ACTION PLAN FORM
GOAL
2.
To develop and maintain services to meet research and informational needs of the user communities.
Objective
2.
To provide online services that enable researchers to work efficiently and effectively.
Strategy
Responsibility
Resources Needed
In what year?
1.
Prepare documentation - paper and online - for using all network resources, with Ed. Tech.
Reference
Time, money for printing
on-going
2.
Present Internet training to students in group sessions.
Reference
Time
on-going
3.
Present Internet training to faculty in group and individual sessions.
Liaisons
Time
on-going
4.
Present information superhighway to secretaries and other staff.
Reference
Time
on-going
5.
Plan Program Manager to be logical and easy-to-
Pat C., Claire 1994/95
Time
use, with Ed. Tech. 6.
Explore after-hours access to the law school network with Ed. Tech.
Public Services
Time, money for student staff
1995
7.
Facilitate laptop use in more library locations near research materials.
Administration
Time, Equipment
1995
8.
Explore online checkout for all bindery records.
Nancie, Diane, Janet Nancy
Time, staff
1995
9.
Explore online checkout for all journals routed.
Technical Services
Time, staff
1995
12
ACTION PLAN FORM
GOAL
2.
To develop and maintain services to meet research and informational needs of the user communities.
Objective
3.
To provide personalized service to each law school faculty member through the liaison program.
Strategy
Responsibility
Resources Needed
In what year?
1.
Compile annual list of research interests each September.
Liaisons
Time
on-going
2.
Contact each faculty member at least twice per semester - in person, memo, e-mail - to offer specific services.
Liaisons
Time
on-going
3.
Develop new guide to faculty services - paper and online, with Ed. Tech.
Pat C.
Time, Money
on-going
4.
Develop liaison reference file for use by librarians, to include interest profiles, bibliographies, checklist of routine library needs.
Liaisons
Time
on-going
5.
Conduct a routing service that meets the current awareness needs of the faculty balanced with the routine needs of other library users. a.
Review items routed with each faculty member annually.
Liaisons
Time
on-going
b.
Implement routing procedure that suspends routing to absent faculty.
Acquisitions
Time
1994/95
c.
Assess alternative means of delivering same Reference information without routing: PDQ/ECLIPSE, copying by secretary, CILP, other publications.
Time
1994/95
d.
Compile list of library items routed through staff and allow staff to select which they want.
Time
1994/95
Acquisitions
13
ACTION PLAN FORM
GOAL
2.
To develop and maintain services to meet research and informational needs of the user communities.
Objective
3.
To provide personalized service to each law school faculty member through the liaison program, (continued)
Strategy 5.
Responsibility
Resources Needed
In what year?
e.
Implement routing check-out that allows library to set workable time limits and accountability.
Circulation
Time
1995
f.
Explore further uses of Items Routed database.
Collection Development. Liaisons
Time
1995
14
ACTION PLAN FORM
GOAL
2.
To develop and maintain services to meet research and informational needs of the user communities.
Objective
4.
To be the primary source of information resources for the law school.
Strategy
Responsibility
Resources Needed
In what year?
1.
Nancy,
Time, Money
on-going
Provide Interlibrary loan.
Public Services 2.
Provide on-campus book & copy service for faculty.
Nancy, Public Services
Time, Staff, Money
on-going
3.
Facilitate access to Depository federal documents.
Sandy, Naz, Reference
Time
on-going
4.
Provide document delivery.
Nancy,
Time, Staff,
1994/95
Public Services
Money
5.
Assist in arranging PDQ and ECLIPSE services for more faculty and law school departments.
Liaisons
Time
1994/95
6.
Obtain needed equipment: copier.
Nancy, Public Services
Money
1995
7.
Facilitate direct access to documents through document ordering online.
Public Services
Time, Money
1995
8.
Explore on-campus book & copy service for students.
Public Services
Time, Staff, Money
1996
fax, Ariel, book
15
ACTION PLAN FORM
GOAL
2.
To develop and maintain services to meet research and informational needs of the user communities.
Objective
5.
To provide effective reference and research assistance.
Strategy
Responsibility
Resources Needed
In what year?
1.
Provide reference assistance by e-mail, telephone, letter, and person.
Reference
Time
on-going
2.
Provide research assistance to law students through research appointments, offering personalized attention for in-depth questions.
Reference
Time
on-going
3.
Enable law journals' staff to accomplish research and resource-gathering in an efficient manner. a.
Library liaison to meet with journal staff at least once per issue re topics, anticipated needs.
Liaisons
Time
on-going
b.
Present instructional programs to staff on their particular research needs.
Liaisons
Time
on-going
c.
Develop guide to library services for law journals, to ease annual staff transitions.
Liaisons
Time, Money
1994/95
16
ACTION PLAN FORM
GOAL
2.
To develop and maintain services to meet research and informational needs of the user communities.
Objective
6.
To educate researchers through instructional and informational outreach.
Strategy 1.
2.
Responsibility
Resources Needed
In what year?
Develop a series of publications - in print and online - on legal research resources and strategies. a.
Design a uniform presentation style for similar publications.
Reference
Time, Money
1994/95
b.
Develop prioritized list of guides to be written.
Reference
Time
1994/95
c.
Offer printed guides in an organized, attractive, logical location.
Reference
Time, Money
1994/95
d.
Develop system to keep guides in stock and up-to-date.
Reference, Crystal
Time
1994/95
e.
Prepare online guides for online resources, to be accessible as help screens where possible, with Ed. Tech.
Reference
Time
1995
f.
Prepare guides to be interactive, using hypertext and links to online resources.
Reference
Time, staff technical training
1996
Publish - in paper and online - news of use for the research and scholarship conducted in the law school. a.
Flash - special e-mail service for law faculty.
Pat C.
Time
on-going
b.
Quarterly newsletter - aimed particularly at CU law students but also faculty, staff, librarians, interested law firms.
Pat C. & all staff
Time, Money
on-going
17
ACTION PLAN FORM
To develop and maintain services to meet research and informational needs of the user communities. Objective
6.
To educate researchers through instructional and informational outreach.
Strategy 2.
3.
4.
(continued)
Responsibility
Resources Needed
In what year?
c.
Acquisitions list.
Naz, Crystal
Time
on-going
d.
Contribute good news from law library to Scoops at least monthly.
Public Services
Time
1994/95
e.
Develop Library Alert e-mail service for law students.
Reference
Time
1995
f.
Library to become responsible for total layout and production of newsletter.
Pat C., Crystal
Time
1995
Provide basic information to help the public use the law library. a.
Provide photocopy service of legal materials requested by specific citation for prisoners.
Reference
Time
on-going
b.
Orientation tours to classes from other than Cornell, to be informational rather than instructional.
Reference
Time
1994/95
c.
Provide handouts on basic legal research services.
Reference
Time, Money
1994/95
Promote interest in people and resources of the law library and law school through regular exhibits . a.
Regular series highlighting publications of one faculty member, with accompanying bibliography.
Reference
Time
on-going
b.
Announce each exhibit through a variety of law school media.
Reference
Time
on-going
18
ACTION PLAN FORM
GOAL
2.
To develop and maintain services to meet research and informational needs of the user communities.
Objective
6.
To educate researchers through instructional and informational outreach.
Strategy 4.
(continued)
Responsibility
Resources Needed
In what year?
C.
Prepare schedule of exhibits for each semester.
Reference
Time
1994/95
d.
Mount an exhibit of wide interest on LII WWW.
Reference
Time, Money
1996
19
ACTION PLAN FORM
GOAL
2.
To develop and maintain services to meet research and informational needs of the user communities.
Objective
7.
To facilitate use of microform and audio-visual resources.
Strategy
Responsibility
Resources Needed
In what year?
1.
Useable arrangement with guide to location, based on microform numbers.
Naz
Time
1994/95
2.
Promotion of microform collections through news, guides, and exhibits.
Naz, Public Services
Time
1994/95
3.
Arrange microform cabinets, equipment, and indexes in one area.
Naz, Administration
Time, Money
1994/95
4.
Location of AV materials if no AV service desk.
Public Services
Time
1994/95
5.
Staff training in collection, arrangement, circulation policies, and equipment.
Naz, Public Services
Time
1994/95
6.
Prepare guide to videotape collection for dis tribution - in paper and online, with Ed. Tech.
Public Services
Time, Money
1995
7.
Prepare guide to audiotape collection for distribution - in paper and online.
Public Services,
Time, Money
1995
8.
Review circulation policies re. AV to consider accommodating home users.
Public Services
Time
1995
9.
Co-ordinate library AV resources with Educational Technologies' collection and equipment.
Public Services
Time
1995
10 . Inventory equipment for maintenance, appropriate type and quantity, needs to purchase.
Public Services
Time, Money
1995
11. Fiche-to-fiche duplicator for ILL and home/office use.
Administration
Money
1996
12 . Buy portable fiche reader to check-out.
Administration
Money
1996
20
ACTION PLAN FORM
GOAL
2.
To develop and maintain services to meet research and informational needs of the user communities.
Objective
8.
To provide library services that contribute to the humane environment of the law library.
Strategy
Responsibility
Resources Needed
In what year?
1.
Sponsor a social/informational program that brings together library staff and law school staff.
All staff
Time, Money
1994/95
2.
Promote suggestion box use, and broadcast the responses.
Administration
Time
1994/95
3.
Offer lo-tech and hi-tech alternatives for services.
All staff
Time, Money
1994/95
4.
Publish a guide to the law library describing services to physically challenged patrons.
Janet, John
Time, Money
1994/95
5.
Set up a stress-buster playroom during final exams with games, puzzles, coloring books.
Public Services
Money, Time, Space
1995
6.
Meet special library needs of law students living in Hughes Hall. a.
Advertise library activities in dorm.
Reference
Time
1994/95
b.
Survey of needs.
Public Services
Time
1995
c.
Presentations to Hughes residents held in the dorm on library issues and resources of concern to them (e-mail, career searches).
Reference
Time
1995
d.
Arrange for network computer(s) available centrally in Hughes.
Public Services & Ed. Tech
Money, Time
1996
21
ACTION PLAN FORM GOAL
3.
To develop and provide instructional programs.
Objective
1.
To assure that each Law Faculty member attains his/her desired familiarity with information resources.
Strategy
Responsibility
Resources Needed
In what year'
1.
Provide LEXIS training.
Liaisons
Time
on-going
2.
Provide WESTLAW training.
Liaisons
Time
on-going
3.
Provide Internet training.
Liaisons
Time
on-going
4.
Ensure current awareness, e.g. inform them of new publications, listservs, etc.
Liaisons
Time
on-going
5.
Provide specialized training for research assistants.
Liaisons
Time
on-going
6.
Provide specialized training for secretarial staff.
Liaisons
Time
on-going
22
ACTION PLAN FORM GOAL
3.
To develop and provide instructional programs.
Objective
2.
To educate Law students in skills and strategies needed to conduct effective legal research.
Strategy
Responsibility
Resources Needed
In what year?
1.
Instruct 1st year and LL.M. students in PT I.
Reference Librarians
Time
on-going
2.
Teach LEXIS and WESTLAW.
Reference Librarians
Time
on-going
3.
Give presentations in substantive Law courses on doing research in the areas of Law covered by those courses.
Reference Librarians
Time
on-going
4.
Prepare students for jobs through Bridge-theGap presentations.
Reference Librarians
Time
on-going
5.
Instruct LL.M. students in basics of American Legal research during orientation sessions.
Reference Librarians
Time
on-going
6.
Provide one-on-one research appointments for specific research topics.
Reference Librarians
Time
on-going
7.
Conduct research seminars.
Reference Librarians
Time
on-going
8.
Provide Reference Desk service with an educational focus.
Reference Staff
Time
on-going
9.
Teach Legal Research classes (e.g. Advanced, International, On-line).
Reference Librarians
Time, Law School approval
1996
23
ACTION PLAN FORM
GOAL
3.
To develop and provide instructional programs.
Objective
3.
To introduce Cornell non-Law students to basics of legal research through course-related instruction.
Strategy
Responsibility
Resources Needed
In what year?
1 .
Conduct tours of the Law Library.
Public Services
Time
on-going
2.
Conduct presentations to classes.
Reference Librarians
Time
on-going
3.
Communicate with appropriate faculty in these courses to establish focus of the presentations.
Reference Librarians
Time
on-going
4.
Work closely with the faculty to help them devise effective exercises for their students.
Reference Librarians
Time
on-going
5.
Develop handouts on basic legal research tools.
Reference Librarians
Time
on-going
6.
Network with other libraries at Cornell to help identify alternative bibliographic instruction opportunities.
Reference Librarians
Time
on-going
24
ACTION PLAN FORM
GOAL
4.
To organize resources and spaces of the library in ways that serve users best.
Objective
1.
To improve service areas on Third Floor.
Strategy
Responsibility
Resources Needed
In what year?
1.
Look at the humane environment in the redesigning of the Public Services Area, both as to the public and staff.
Administration
Time
1994/95
2.
Eliminate OPEN RESERVE area.
3.
a.
Get approval of Task Force recommendation.
Director
Time
1994/95
b.
Implement recommendations. i. change records. ii. plan and carry out shift.
Technical Services Public Services
Time Time
1994/95
1994/95
Provide adequate space for ILL functions. a.
Get approval for recommendation re. ILL from Task Force.
Director
Time
b.
Implement recommendation.
Law School Facilities 1995 Public Services
Money,
i. ii. 4.
construction carried out. move resources and equipment.
construction help
Provide adequate work space and equipment for staff • a.
Determine needs for additional computers and other equipment for staff.
Head of Public Services
Money
1994/95
b.
Decide on best location for staff offices based on recommendations of Task Force.
Director
Time
1995
c.
Implement decision.
Law School Facilities, Public Services
Money
1995
25
ACTION PLAN FORM
GOAL
4.
To organize resources and spaces of the library in ways that serve users best.
Objective
1.
To improve service areas on Third Floor,
(continued)
Strategy
Responsibility
Resources Needed
In what year?
5.
Director
Money, space
1994/95
6.
Relocate microforms. a.
Get recommendation of consultant.
b.
Decide permanent location for microforms.
c.
Implement decision.
Make unbound periodicals more accessible. a.
Decide which unbound periodicals should be protected.
Public Services
Time
1994/95
b.
Decide on best location for unbound periodicals.
Director
Time
1994/95
c.
Move unbound periodicals to new location.
Public Services
Time
1995
1995
Expand reference service area. a.
Make decision on location for reference based on Task Force recommendations.
Director
Money, construction help
b.
Implement decision. i. carry out construction needed. ii. move resources and equipment.
Law School Facilities
Money
26
ACTION PLAN FORM
GOAL
4.
To organize resources and spaces of the library in ways that serve users best.
Objective
2.
To reclassify into Library of Congress classification those materials currently in the Los Angeles Law Library Classification for Foreign Law.
Strategy
Responsibility
Resources Needed
In what year?
1.
Complete the reclassification of the General Law (K), European Regional (LAKE1-40), and Australia and New Zealand collections.
Catalog
Record load to NOTIS, time, catalogers
1994/95
2.
In cooperation with CUL, obtain and mount for local use the machine-readable Library of Congress Classification records when they become available.
Head of Technical Services
Money, computer programmer resources
1995
3.
Devise and implement plan for machine-assisted reclassification effort.
Head of Technical Services, Catalog
Money, student assistants, computer and programmer resources
1996-
27
ACTION PLAN FORM
GOAL
4.
To organize resources and spaces of the library in ways that serve users best.
Objective
3.
To arrange the stack book collection in a functional order.
Strategy
Responsibility
Resources Needed
In what year?
1.
Get approval of Task Force recommendations.
Director
Time/ Consent for funding
1994/95
2.
Implement recommendations. a. do final planning. b. find funds to hire workers. c . move books.
Public Services
Time/money
1994/95-
3.
Consolidate library professional reading collection. a.
Appoint committee/person to look at collection and make recommendations.
Director
Time
1995
b.
Determine space needed to house collection (consider retention).
Committee
Time
1995
c.
Weed and consolidate collection.
Committee
Time
1995
d.
Shelve in call number order if possible.
Shelvers
Time
1995
28
ACTION PLAN FORM
GOAL
4.
To organize resources and spaces of the library in ways that serve users best.
Objective
4.
To provide adequate lighting and electrical outlets throughout the library.
Strategy
Responsibility
Resources Needed
In what year?
1.
Evaluate and make recommendations for lighting needs (especially Reading Room and stack lights).
Administration
Time, money
1994/95
2.
Evaluate and make recommendations about wiring needs (especially for laptops).
Administration
Time, money
1994/95
29
ACTION PLAN FORM
GOAL
5.
To acquire and support the best possible configuration of hardware and software to support the curriculum of the Law School and the work of the Law Library staff and users.
Objective
1.
To hire a technical support person for the library.
Strategy
Responsibility
Resources Needed
In what year?
1.
Explore shared position with Ed. Tech.
Director, Dean
Money
1995
2.
Evaluate/install/maintain both Law School Network compatible and MAC software for staff use.
Computer support person
Time
1995
3.
Train staff in appropriate software applications.
Computer support person
Time
1995
30
ACTION PLAN FORM
GOAL
5.
To acquire and support the best possible configuration of hardware and software to support the curriculum of the Law School and the work of the Law Library staff and users.
Objective
2.
To plan development and upkeep of public workstations.
Strategy
Responsibility
Resources Needed
In what year?
1.
Coordinate with Ed. Tech, and CUL in delivery of public access workstations.
Director
Money
on-going
2.
Improve Law Library position with CUL Library Technology Dept.
Director
Time, CUL support
1994/95
31
ACTION PLAN FORM
GOAL
5.
To acquire and support the best possible configuration of hardware and software to support the curriculum of the Law School and the work of the Law Library staff and users.
Objective
3.
To have one work station per staff and an appropriate number of printers.
Strategy
Responsibility
Resources Needed
In what year?
1.
Request budget.
Heads of departments
Money
on-going
2.
Define with Ed. Tech, and LTD specific responsibilities for support, equipment and network development.
Director
Time
1994/95
3.
Provide increased memory on computers.
Director
Money
1994/95
32
ACTION PLAN FORM
5.
To acquire and support the best possible configuration of hardware and software to support the curriculum of the Law School and the work of the Law Library staff and users.
Objective
4.
To explore possibilities for cooperation with the Legal Information Institute and Ed. Tech.
Strategy
Responsibility
Resources Needed
In what year?
1.
Meet regularly with both entities to keep everyone up to date on developments.
Professional staff
Time
1994/95
2.
Develop joint projects in new areas to increase useful information available to patrons.
Professional staff
Time
1994/95
33
ACTION PLAN FORM
GOAL 6.
To enhance the preservation of the physical and intellectual library collection and establish an environment that ensures security for that collection and its users.
Objective
1.
To plan and implement a comprehensive preservation effort, using traditional and innovative technology.
Strategy
Responsibility
Resources Needed
1.
Staff on-going
Staff
Enforce the food and drink policy as a means
In what year?
of protecting the collection. 2.
Establish a preservation task force, charged with determining procedures for evaluating at-risk portions of the collection, and determining guidelines for making preservation decisions.
Director
Staff
1995
3.
Provide training for the Task Force on how to recognize books in need of preservation, and what strategies and technologies are available to preserve either the physical item or its content, or both. Arrange training with CUL Conservation Dept.
Director
Time
1995
4.
Identify priorities within the collection, and set procedures and timetables for surveying of specific areas.
Task Force
Time
1995
5.
Determine what can be done locally to preserve materials in their current physical package; what options exist for digital preservation of appropriate materials; and what titles can be replaced in similar or alternate formats.
Task Force
Time, staff
1996
Director
Time
1996
6.
In cooperation with the CUL Conservation Dept., determine the funding needs to accomplish the work that cannot be done locally, and identify possible sources for such funding. Work with CUL Conservation Dept, and Public Affairs from Law School and Library. ACTION PLAN FORM GOAL
6.
To increase security of collection and users.
Objective
2.
To devise a security system that ensures that only authorized individuals will have access to the Law Library when it is closed.
34
Strategy
Responsibility
1.
Follow up on the recommendations of the task force.
Director
2.
Assess options for reducing number of exits.
Task Force
1994/95
3.
Investigate possibility of magnetic-strip type keys, relocking doors (cost, provenance, etc.).
Task Force
1994/95
Resources Needed
In what year?
1994/95
35
ACTION PLAN FORM
GOAL
6.
To increase security of collection and users.
Objective
3.
To apply a plan for dealing with Rare Books.
Strategy
Responsibility
Resources Needed
1•
Director
Time, staff
Review and implement the report of the Task Force on Rare Books.
In what year?
36
ACTION PLAN FORM
GOAL
7.
To promote staff development and growth as a means of maintaining a productive, creative and stable staff.
Objective
1.
To create a climate which encourages staff development.
Strategy
Responsibility
Resources Needed
In what year?
1.
Offer in-house talks about what people are working on (e.g., special committees of interest within the library system, University, or national associations).
Department Heads, Supervisors
Time
on-going
2.
Encourage participation in staff development.
Supervisors on-going
Time
3.
Provide training to prepare for incoming
Department Heads on-going
Staff
services (e.g., Bear Access, Eureka) and for creation of outgoing services (e.g., mounting pathfinders on the Internet). 4.
Offer in-house presentations from Human
Supervisors on-going
Time
Resources (e.g., benefits and new developments such as Family Medical Leave). 5.
Devise guidelines for orienting new staff.
Supervisors on-going
Time
6.
Develop a survey to determine interests for staff deve1opment.
Interdepartmental
Time
7.
Establish cross-training to promote flexibility
Supervisors 1994/95
Time
1994/95
across departments.
37
ACTION PLAN FORM
GOAL
7
To promote staff development and growth as a means of maintaining a productive, creative and stable staff.
Objective
2.
To obtain improved funding for staff development.
Strategy
Responsibility
Resources Needed
In what year?
Currently: at beginning of year/semester anyone interested in a course fills out the paper work and submits it through the supervisor to the Law Library Director, then through the Personnel Director at Olin. This is to give an idea of how many are interested in programs and how funds will need to be allocated. 1.
More care given to staff development in the budget process with University Librarian and the Dean.
Director
Time
1994/95
2.
Identify accounts that could aid in more funding.
Director
Money
1994/95
38
ACTION PLAN FORM
GOAL
7.
To promote staff development and growth as a means of maintaining a productive, creative and stable staff.
Objective
3.
To create a manual for each task for department.
Strategy
Responsibility
Resources Needed
In what year?
1.
Produce a function-oriented manual of procedures for each department.
Supervisors and staff
Time
on-going
2.
Update manuals on regular basis.
Department Heads, with staff
Time
on-going
39
ACTION PLAN FORM GOAL
7.
To promote staff development and growth as a means of maintaining a productive, creative and stable staff.
Objective
4.
To improve communication among staff.
Strategy
Responsibility
Resources Needed
In what year?
1.
Director
Time
1994/95
Implement recommendations of Task Force on Communication. a.
Improve training of staff at all levels.
b.
Improve documentation and dissemination of library policies and procedures.
c.
Establish a formal mechanism to enhance communication between supervisory staff and support staff.
d.
Create flow charts and exchange of information about specific job duties at interdepartmental staff meetings.
e.
Wider use of e-mail and other methods of communication to announce major and minor proj ects.
40
ACTION PLAN FORM
GOAL
7.
To promote staff development and growth as a means of maintaining a productive, creative and stable staff.
Objective
5.
To provide support for the production of librarians' scholarly research and information products.
Strategy
Responsibility
Resources Needed
In what year?
1.
Support authorship and research through training on information production systems and technical support in producing end products.
Professional Staff
Time
on-going
2.
Provide secretarial and research assistance for production of scholarly work.
Professional Staff
Time
on-going
3.
Provide time in the regular schedule for scholarly efforts.
Professional Staff
Time
on-going
41
AMERICAN BAR ASSOCIATION SECTION OF LEGAL EDUCATION AND ADMISSIONS TO THE BAR FALL 1995 LAW SCHOOL ANNUAL QUESTIONNAIRE PART III - LIBRARY Report financial figures in whole dollars and all other figures in whole numbers, except where otherwise indicated. If exact figures are not available, enter your best estimate. Space has been provided at the end of the questionnaire to enter any comments on the data re ported. An asterisk (*) marks a defined term. It may be helpful to review the definitions in the printed questionnaire before beginning. Return disk, one printed copy, and Dean's Certification Form by October 30, 1995, to: Rick L. Morgan Data Specialist American Bar Association Indiana University 550 West North Street Indianapolis, IN 46202 SCHOOL NUMBER Name of Law School: City:
99
CORNELL UNIVERSITY
Ithaca______________
State:
NY
Name of Director:
Claire M. Germain
Name of Person to Receive Inquiries:
Claire M. Germain
Title of Person to Receive Inquiries:
Edward Cornell Law Libran
Telephone Number:
(607)255-5857
Fax Number:
(607)255-7193
Ext.
ABANET Number: Ending month of library fiscal year (number of month)
11/28/95 CORNELL UNIVERSITY Page 2 SECTION 1 - Information Resources For Profiling Purposes(1995-96) a. b. c. Added Withdrawn Held at during during end of fiscal fiscal fiscal year year year 2,907 1. Titles* (excluding nonbook titles) a. Is title quantity determined by she.If measurement? (Y/N) N 893 2 . Microform titles* 18 3 . Other non-book titles* 4 . Number of CD ROM titles held or leased 2,925 a. Total titles (1-4) b. Number of CD-ROM titles or tape load titles accessible through campus network, if any 5 . Number of active serial subscriptions* 6 . Number of active serial titles* 7 . If library is a federal depository, what percentage of items are selected?
0 1
3,140 542
1,976
16 166,058
13.6 b. Withdrawn during fiscal year
c. Held at end of fiscal year
8,333
2,288
435,281
17
0
5,319
85
0
26,595
43,923
130
569,878
7,321
22
94,980
0
0
0
Total volumes* and volume equivalents 15,739 held (Questions 8 + 10 + 12)
2,310
556,856
8 . Volumes*
(excluding microforms)
Microfilm reels*
10 . Volume equivalent of microfilm reels (microfilm reels x 5) 11 . Microfiche*
(include microcards)
12 . Volume equivalent of microfiche and microcards (microfiche / 6) 13 . Units of other microform formats 14
162,360
10 5,877 5,624
a. Added during fiscal year
9.
1,082
11/28/95 CORNELL UNIVERSITY SECTION 2 - INFORMATION ACCESS & SERVICES TO OFF-SITE PATRONS (1995-96 Fiscal Year) 15. Number of microform readers
Page 3
16. Number of microform reader printers 17
18
Does the library participate in: ("Participate" means contribute records to the database)
a . OCLC? b. RLIN? c . WLN?
N Y N
Is the library a member of any consortia providing resource sharing, mutual access to services, cooperative collection development or other collaborative activities among the participating libraries?(Y/N) Y IF THE ANSWER TO QUESTION 18 IS YES, PLEASE RESPOND TO QUESTIONS 19-29. IF THE ANSWER TO QUESTION 18 IS NO, PLEASE SKIP TO QUESTION 30.
19 . How many such consortia does the library participate in?
_______ :
2 0 . Does the answer to Question 19 include participation in
OCLC, RLIN, or WLIN? (Y/N) _ _____ Y_ What is the nature of the access which is available to law school faculty or students through the consortia or network? (Answer "Y" to all that apply) a. On-site use of collections Y On-site borrowing privileges Y b Priority, mediated*,off-site c borrowing/copying Y d. Priority, self-intiated**, off-site borrowing/copying N c . Linked public catalogs N e. Does the library provide on-site reference assistance to faculty 22 and students from participating law schools? (Y/N) __Y_
21
:k
★★
'Mediated" means requests sent by library staff ’Self_initiated" means any arrangements by any means (e.g. via a common online catalog, E-mail, telephone, telefacsimile) which permits law faculty and students to request the delivery of documents from a participating library without the intervention of a librarian.
11/28/95 CORNELL UNIVERSITY Page 4 23. Does the library provide other than on-site reference assistance (e.g., assistance by telephone or e-mail) to faculty and students from participating law schools? (Y/N) N 24. Do the consortia have active cooperative or shared collection development programs in which the law library participates? (Y/N) __Y_ 25. Do the consortia have other collaborative programs in which the law library participates? (If the answer to this question is "Y", please list these programs in the "Comments" section of Part III.) Y 26. What modes of delivery are available for material from the collections of participating libraries? (Answer "Y" to all that apply.) a. Telefacsimile Y_ b. Courier Service (overnight) N c. Consortium/Network staff delivery __N_ d . Library Messenger __N _ e. E-mail (text transmission) N f. Image transmission __N_ g. Other — £L_ 27. How many requests for material (to or from consortia libraries) were handled by the law library last fiscal year?* a. b. *
Sent by library Filled by library
367 290
c. d.
Rec'd by library Fill'd by library
Requests from participating libraries should include direct (e.g. self initiated) requests from patrons if that information is available.
486 361
11/28/95 CORNELL UNIVERSITY Page 5 28. With regard to thre total reported in 27b, how many requests were filled by: a. Loan of original 135 b. Photocopy 151 c. Microform Duplication 4 d. E-mail (Text transmission) _______ 0 e. Image transmission 0 f. Other ZZ 29. With regard to thre total reported in 27d, how many requests were filled by: a. Loan of original 89 b. Photocopy _ _____ 278 c . Microform Duplication 0 d. E-mail (Text transmission) _______ 0 e. Image transmission 0 f . Other 2. 30.
How many requests for material (to or from non-consortia libraries) were handled by the law library last fiscal year? a. b.
Sent by library Filled by library
30 29
c. d.
Rec'd by library Fill'd by library
165 159
31. With regard to the total reported in 30b, how many requests were filled by: a. b. c. d. e. f.
Loan of original Photocopy Microform Duplication E-mail (Text transmission) Image transmission Other
15 14 0 0 0 0
11/28/95 CORNELL UNIVERSITY Page 6 32. With regard to thre total reported in 30d, how many requests were filled by: a. Loan of original b. Photocopy c. Microform Duplication d. E-mail (Text transmission) e . Image transmission f. Other
19. 140 0 _______ 0 0 0
SECTION 3 - PERSONNEL (1995-96 Fiscal Year) Part-Time 33. Number of full-time equivalent* part-time librarians and other professional staff* 34. Number of support staff (excluding hourly students and other temporary part-time support staff) : _____ 3_ 35. Number of full-time equivalent* part-time support staff (excluding hourly students and other temporary part-time support staff) 36. Number of hours worked by hourly students and other temporary part-time employees, last fiscal year:
Full-Time 0.0 11
1.7
8 >412
11/28/95 CORNELL UNIVERSITY SECTION 4 - LIBRARY PHYSICAL FACILITIES
Page 7
39. Net square feet of space assigned for library purposes*
51,534
40. Linear feet of shelving capacity:* a. Occupied by library materials b. Not occupied
67,722 31,860
41. Number of volumes in working collection counted in Question 14 which are systematically retrievable and stored off-site
0
42. Number of counted in Question 14 which are stored off-site and are not systematicallyretreivable:
0
43. Number of carrel seats available for library users
_____ 188
44. Number of non-carrel study seats available for library users
255
45. Total study seats available for library users (Question 43 + Question 44)
443
SECTION 5 - HOURS OF LIBRARY OPERATION 46. Number of hours per weeklibrary is open: a. Hours per week professional staff on duty: b. Hours per week only full-time support staff on duty: c. Hours per week only students or other part-time staff onduty: 47. Number of hours of reference service provided per week:
Regular Schedule 85
Abbreviated Schedule 45
61
45
20
0
4
0
56
40
48. Number of hours per year library operates on: a. Abbreviated Schedule 15_ b. Expanded Schedule
6
49. Is access to the library after hours, without any staff present, generally allowed for: Y c . Others N b. Law faculty? a. Law Students? Y
11/28/95 SECTION 6 - COMPUTERS
CORNELL UNIVERSITY
Page 8
50. Total hours (including off-site) of online computer assisted legal research (LEXIS/NEXIS, WESTLAW, DIALOG), used by faculty, students, and staff on or off-campus: 18,944
Number of computer work stations used by faculty, staff and student a. used predominately by law students 32 b. used predominately by law school faculty 58 c. used predominately by law school staff 59 d. used predominately by law library personnel 24 e. other (specify) : ______ 31 Campus Access, Notis, Lexis, Westlaw, Public_____ 5 2 . What percent of these are the responsibility of the library: a. used predominately by law students 0_ b. used predominately by law school faculty 0_ c. used predominately by law school staff 0_ d. used predominately by law library personnel 6_ e. other (specify) : , , -----Lexis, Westlaw, Tech. Library Services 51.
53. Does the law school operate local area networks, if so, how many? — X_ 54. Who is chiefly responsible for computer operations? Library ---------Law School Computer Department X__________ Both Law School and Library ---------Other ____________ __________________ 55
List the total number of full-time equivalent law school personnel who devote a majority of their time to computer operations, maintenance, management: — §_
11/28/95 CORNELL UNIVERSITY Page 9 56. What provisions does the law school have for CD_Rom applications: Library: Stand-alone player work stations for multiple users: Stand-alone player work stations for individual users: (e.g. in staff or faculty offices):
0_ _____ 1_
CD-ROM Network: Number of players attached: Accessible by what percent of network users:
_____ 0_ _____ 0_
Law School (not included in above): Stand-alone player work stations for multiple users: Stand-alone player work stations for individual users: (e.g. in staff or faculty offices):
0_ _____ 6_
CD-ROM Network: Number of players attached: Accessible by what percent of network users:
14 100
57. Do you have a fully integrated catalog including acquisitions, serials control, cataloging and circulation? (Y/N/P[artial]) If no, do you expect to have one? (Y/N/P[artial]) If so, when do you expect it to be completed? 58. Are'any other law school services such as registrar, admissions, etc., on local systems? __Y_ Are they networked? a. Financial Aid b. Registrar
N
c. Admissions d. Other Alumni
59. Are some law school and/or library services supported by the campus or other external mainframes? If so, which ones: a. b. c. d. e.
Financial Registrar Admissions Library catalog Other
Y Y __X_ N
11/28/95 CORNELL UNIVERSITY 60. What library catalog access points are available to users: a. b. c. d.
Library only Dail up from home orfaculty office Via telenet of local area or other packet switching network Available to all Internet usersworldwide
Page 10
Y Y Y Y
SECTION 7 - COMMENTS 61. Please include here any descriptive information or comments you wish to make regarding the data entered in this questionnaire. 25. r l g has Law working groups for law libraries, which have had projects such as teaching Eureka for legal research. All programming for administrative computing is done by Law School computing staff. University involvement is storage through uploads for the entire university system.
PAGE 14
ABA 1995 ANNUAL QUESTIONNAIRE PART 6
Self Total C
D.
$
Library Salaries 1.
Salaries paid all professional law library personnel
$___ 393.910
2.
Support staff salaries (non-professionals)
$
287,622
3.
Tem p. Part-Tim e and Student Employees (not w ork study)
$
26,565
4.
Student W ork Study (include both federal and institutional contribution)
$
28,495
U se th e "O ther" c a te g o r y o n ly i f it is n o t r e a s o n a b le to in c lu d e in a n y c a te g o r y lis te d a b o v e .
‘
5.
O ther (explain
_____________ )
$_____________
6.
O ther (explain
__________ )
$_____________ Self Total D
E.
$
Other Salaries Not Included Elsewhere 1.
Research Assistants
2.
G raduate Program Administration
$.
3.
Foreign Program Administration
$.
4.
Clinical Salaries not included elsewhere
$
5.
Student W ork Study excluding library (including federal, state and institutional contributions)
$
U se th e "O ther" c a te g o r y o n ly i f it is n o t r e a s o n a b le to in clu d e in a n y c a te g o r y lis te d a b o v e .
6.
O ther (explain
___________ )
$
7.
O ther (explain
__________ )
$.
Self Total E
QUESTS 19273.1
$
736,592
PAGE 15
1995 ANNUAL QUESTIONNAIRE PART 6
F rin g e B enefits (If you are unable to enter fringe benefits by category and must therefore enter a single figure do not answer questions 1 through 5, skip to question 6 ert total fringes.) Instruction (A 1-7)
$_
Summer School (Bl-4)
$_
Administrative and Student Services (Cl-15)
$_
Library (Dl-6)
$.
Other (El-7)
$
226,797
Total fringes (Only answer if fringes cannot be broken out/in lines 1 - 5 . ) A
$
Self Total F
$
L ib ra ry O p e ratio n s (Please be careful to avoid double counting. Expenditures included here should nei also be included in the general law school expenditure section - Section H .) NOTE: This section must be com pleted in consultation with the D irector o f the Law Library. 1.
Serial Subscriptions (including microform serials & CD-ROMS) $
2.
On-Line Legal and Nonlegal Databases (not including bibliographic services, see G-3)
$
753,724
50,889
A cquisition o f Other Library Inform ation Resources (books, non-serial m icroform s, CD-ROM S not reported above, audio-visual, and other) ~ $ 184,023
4.
Binding and Rebinding
$_
27,359
5.
Preservation Activities
$_
3,628
6.
Computer Bibliographic Services (e.g., OCLC, RLIN)
$
7.
Amount Spent from Law Library Budget for Automation of Library Services $_
8.
Library Equipm ent (purchase, rental, repair, maintenance)
$
28,117
9.
Library Supplies, Postage and Sim ilar Expenses (Do no! include supplies and expenses reported in Section H .)
$
15,441
QUESTO 9273.1
PAGE 16
ABA 1995 ANNUAL QUESTIONNAIRE PART 6
10.
Travel
U se th e
*O t h e r " c a te g o r y
.^
$
25 7
o n ly i f it is n ot re a s o n a b le to in c lu d e
in a n y c a te g o r y lis te d a b o v e .
11.
Other (explain Telecommunicatisns
$
30,824
12.
Other (explain Fees, Insurance)
$
1,.229
[Self Total G]
H.
$ 1,120,989
Law School Expenses (exclude library) Include here expenses other than compensation. (First report all expenses related to lines 1, 2, 3 & 4 then report expenses for lines'5-15. In calculating thd expenses for lines 5-17, be certain to exclude those already reported in lines y 2, 3 & 4.) (Do not include in this section library expenses already reported in Section G. Expenses related to facilities maintenance and operation should be reported in Section K, not here.) / >
\
$_
1.
Law Reviews & Journals /
2.
Moot Court and Other Student Competitions (include travel)
3.
Student Organizations/ Newspaper, & Travel Expenses (if fu.Jed through the law school.)
V
$
/ \ /
4.
Expenses related to CLE
\
\
$_ $_
\ T
5.
Equipment Purchase, Rental, Repair dnd Maintenance
$_
6.
Faculty ana other instructional personndl^ Travel (exclude m administrative travel)
$.
7.
Administrative Travel (e.g ., deans, adm issio^ , development)
$
8.
Telephones
$_
9.
Supplies (including instructional)
$
10.
Publications (Including catalogs, alumni magazines, brochures, advertising, promotion, etc...)
$
QUESTU 9273.1
CORNELL UNIVERSITY LIBRARY ANNUAL STATISTICS
UNITS REPORTING:
Atricana CISER Engineering Fine Arts Geneva H otel ILR Law Library Annex
PUBLIC SERVICES DATA - July 1,1994 - June 30,1995 Table 7:
Materials Use
Table 9:
Reference Services
Table 10:
User Access & Instruction
Management Mann Mathematics Music Olin/Kroch (Asia)/Uris Physical Sciences Rare & Ms Veterinary
LIBRARY SERVICES TABLE 7: MATERIALS USE - JU LY 1,1994 - JUNE 30,1995 In Library Materials _______ Use*________
General Circulation*
Endowed Libraries Alricana Annex Engineering Fine Arts Hotel Kroch (Rare and Manuscripts)
44,765
776
Management Mathematics Music Olin/Kroch (Asia) Physical Sciences Uris
Sub-Total
0
0
_______________________
______________________
Sub-Total
0
0
TO TA L
0
0
Statutory Libraries Geneva Exp. Station Ind. & Labor Relations Mann/Entomology Veterinary
‘ INCLUDE MANUAL CIRCULATION COUNTS ONLY. Page 11 i
LIBRARY SERVICES TABLE 9: REFERENCE SERVICES - JULY 1,1994 - JUNE 30,1995
Total Reference Services* Endowed Libraries Africans Engineering Fine Arts Hotel Kroch (R are and Manuscripts) Law M anagement
8 ,0 8 3
Mathematics Music Olin/Kroch (Asia) Physical Sciences Uris
Sub-Total
0
Statutory Libraries G e n e va Exp. Station Ind. & Labor Relations M ann/Entomology Veterinary
Includes assisted computer searches.
____________________
Sub-Total
0
TO TAL
0
Page 13
LIBRARY SERVICES TABLE 10: USER ACCESS AND INSTRUCTION - JU LY 1,1994 - JUNE 30,1995 Bibliographies & Handouts
INSTRUCTION SESSIONS Number Participants
TOURS Number
Participants
Endowed Libraries Africana A nnex Engineering Fine Arts Hotel Kroch (R a re and M anuscripts)
Law
14
71
886
26
298
M anagem ent Mathematics Music Olin/Kroch (Asia) Physical Sciences Uris
Sub-Total
0
0
0
0
0
Sub-Total
0
0
0
0
0
TO TA L
0
Statutory Libraries Entom ology G e n e va E xp. Station Ind. & Lab or Relations Mann Veterinary
‘ During the 1994/95 academic year. “ Reported with Mann Library.
0
0
0
0
Page 14
CORNELL UNIVERSITY LIBRARY ANNUAL STATISTICS
UNITS REPORTING:
Geneva H otel ILR Law Mann
Music Rare & Mss (5 & 12b only) CTS
TECHNICAL SERVICES DATA - July 1,1994 - June 30,1995 Table 5:
Material in Process for Cataloging
Table 12a:
Cataloging of Titles
Table 12b:
Cataloging and Processing of Manuscript Material (ILR & Rare & Mss only)
Table 12c:
Serial and Newspaper Titles Received & Processed
LIBRARY RESOURCES TABLE 5: MATERIAL IN PROCESS FOR CATALOGING - JUNE 30,1995
Processing Center
Volumes/Pieces*
** Central Technical Services ILR Law
2,645
*** Mann Music (predom inantly audio/video) Kroch (R are and M anuscript Collections)
TO TA L
0
Includes all formats. Includes processing for Africana, Engineering, Fine Arts, Hotel, Management, Mathematics, Music, Olin/Kroch (including maps and Asia Collections), Physical Sciences and 'J Includes processing for Entomology and Veterinary.
LIBRARY SERVICES TABLE 12a: CATALOGING OF TITLES - JULY 1,1994- JUNE 30,1995
Monographs
Mono graphs on Microform
Serials
Serials on Microform
Maps
Audio/ Visuals
Computer Files
Reclassified & Recataloge Titles
TO TA L
Endowed Libraries * Central Tech. Services Law ** Music
2 ,9 0 8
0
489
0 0
0
Sub-Total
0
0
Statutory Libraries Geneva Exp. Station Ind. & Labor Relations *** Mann* ***
Sub-Total
0
T O TA L
0
0
_______0
0
_______0
0
_______0
0
_____ 0
0
_______0^
0
0
_______0
Total titles cataloged and recataloged
* Includes Africans, CISER Data Archives, Engineering, Fine Arts, Hotel, Management, Mathematics, Music (books & scores), Olin/Kroch, Physical Sciences and Uris titles ** Sound recordings *** includes Entomology and Veterinary titles.
P a g e 16
LIBRARY SERVICES TABLE 12b: CATALOGING AND PROCESSING OF MANUSCRIPT MATERIAL ~ JULY 1,1994 - JUNE 30,1995
RUN Archives & Manuscripts Records
,
' Collections Processed
Finding Aids Produced
Manuscript Cards Produced
Endowed Libraries Kroch Rare and Manuscript Collections
Statutory Libraries Ind. & Labor Relations Labor Mgmt. Doc. Center
TOTAL
0
0
0
0
Page 17
LIBRARY SERVICES TABLE 12c: SERIAL & NEWSPAPER TITLES RECEIVED AND PROCESSED - JU LY 1,1994 - JUNE 30,1995 SERIALS Titles Beginning of Year
Titles Added
NEWSPAPERS
Subtracted **
Beginning of Year
Titles Added
Subtracted*
Enflowsd-Ubrariss ** Central T e c h . S ervices Hotel Law
Sub-Total
39,859 1,517 5,409
284
46,785
0
366 13 7
103 0
0
386
0 0
0
Statutory Libraries G e n e va E xp. Station Ind. & Labor Relations *** Mann Veterinary
i
932 3,927 9,228 1,041
7 4 20 2
Sub-Total
15,128
0
0
33
0
0
TO TA L
61,913
0
0
419
0
0
* Titles subtracted includes titles that ceased to be published and subscriptions cancelled. � Includes Africana, Engineering, Fine Arts, Management, Mathematics, Music, Olin/Kroch, Physical Sciences and Uris titles. ** Includes Entomology titles.
P age 18 i
CORNELL UNIVERSITY LIBRARY ANNUAL STATISTICS
UNITS REPORTING:
Africana CISER Engineering Fine Arts Geneva H otel 1LR Law
Management Mann Mathematics Music Olin/Kroch (Asia)/Uris Physical Sciences Rare & Mss Veterinary
COLLECTIONS DATA - July 1,1994 - June 30,1995 Table la:
Growth of Printed Volumes in Library
Table lb:
Growth of Printed Volumes in the Library Annex
Tables 2a & 2b:
Growth of Non-Book Material
Table 3:
Growth of Microform Material
v V Table 4:
Growth of Manuscript Material (Rare & Mss, ILR only)
UBRARY RESOURCES TABLE 1a: GROWTH OF PRINTED VOLUMES IN THE LIBRARIES - JULY 1,1994 - JUNE 30,1995
Volumes in Library Beginning of Year
Volumes Added
Volumes Subtracted
Endowed Libraries 14,441 273,789 147,278 27,407 417,645 134,062 43,940 108,830 2,950,306 90,014 173,603
Africana Engineering Fine Arts Hotel Law Management Mathematics Music Olin/Kroch Physical Sciences Uris
Sub-Total
8,802
2,623
4,381,315
Statutory Libraries 55,002 188,889 622,435 79,184
Geneva Exp. Station Ind. & Labor Relations Mann/Entomology Veterinary
Sub-Total
945,510
TO TA L
5,326,825
116938
Total Net Volumes Added to Libraries
Page 2
LIBRARY RESOURCES TABLE 1b: GROWTH OF PRINTED VOLUMES IN THE LIBRARY ANNEX ~ JULY 1,1994 - JUNE 30, 1995 Volumes in Annex Beginning of Year
Volumes Added to Annex
Volumes Subtracted from Annex
Total Volumes in Annex End of Year
Endowed Libraries Africana Engineering Fine Arts Hotel Law Management
0 46,862 5,242 0 0 20,748
Mathematics Music Olin/Kroch Physical Sciences Uris
0
0
0 0 244,765 5,580 0
Sub-Total
323,197
Statutory Libraries Ind. & Labor Relations Mann/Entomology Veterinary
1,087 39,722 6,694
Sub-Total
47,503
TO TA L
370,700
958
Total Net Volumes Added to the Library Annex
0
LIBRARY RESOURCES TABLE 2a: GROWTH OF NON-BOOK MATERIAL -- JULY 1,1994 - JUNE 30, 1995 MOTION PICTURES Beg'ng End of Year of Year
MAPS Beg'ng of Year
End of Year
FILMSTRIPS & SLIDES Beg'ng End of Year of Year
VIDEO-TAPES Beg'ng End of Year of Year
Total Table 2a
Endowed Libraries Africana Engineering Fine Arts Hotel Law M anagem ent Mathematics Music Olin/Kroch Physical Sciences Uris
Sub-Total
0 0 0 0 0 0 0 0 208,251 152 0 208,403
0 0 0 0 1 0 2 0 2,767 0 146
0
0
2,916
0 0 0 0 0 0 0 193 333 42 3,503
1
0
4,071
384 62 119 670 140
0
0 0 0 0 141
140
72 502 792 122 1,625 0
4,491
X
0 0 0 0 0 0
3
0
0
Statutory Libraries 282 0 3,187 0
0 364 0 0
Sub-Total
3,469
364
0
27,498
0
1,360
0
0
TO TA L
211,872
3,280
0
31,569
0
5,851
0
0
G e n e v a Exp. Station Ind. & Lab or Relations Mann/Entomology Veterinary
0
0 94 0 27,404
12 355 0 993
0 0 0 0
Page 5
LIBRARY RESOURCES TABLE 2b: GROWTH OF NON-BOOK MATERIAL - JULY 1,1994 - JUNE 30, 1995 SOUND RECORDINGS Beg'ng End of Year of Year
COMPUTER FILES Beg’ng End of Year of Year
Endowed Libraries Africana Engineering Fine Arts Hotel Law Management Mathematics Music Olin/Kroch Physical Sciences Uris
265 64
0 71
0
0
19 356
13 7 346
0 5 40,692 7,004
356
22 6 449
0
86
21,106
_______ 27
69,511
1,027
10 1,656 538
16 67 1,429 483
Sub-Total
2,204
1,995
TO TA L
71,715
3,022
Sub-Total
11
Statutory Libraries Geneva Exp. Station Ind. & Labor Relations Mann/Entomology Veterinary
0
0
LIBRARY RESOURCES TABLE 3: GROWTH OF MICROFORM MATERIAL ~ JU LY 1, 1994 - JUNE 30,1995 M ICROFILM Beg'ng End of of Year Year
M ICRO FICH E Beg'ng End of of Year Year
M IC R O CA R D Beg'ng End of of Year Year
M IC R O P R IN T Beg'ng End of Year of Year
Endowed Libraries Africans
1,583
7
0
Engineering
1,332
1,648,083
84,052
0
561
5,987
0
0
8,227
0
0
Fine Arts Hotel
1,005
Law
5,262
Management
2,348
Mathematics Music Olin/Kroch Physical Sciences Uris
Sub-Total
5,319
526,085
569,878
774,122
0
0
0
0
42,193
0
53
205
0
0
1,147
5,265
550
0
147,254
1,413,361
9,998
1,047,148
617
23,222
0
0
0
96,923
0
0
161,162
0
4,501,487
0
136,793
0
1,047,148
0
0
Statutory Libraries Geneva Exp. Station
129
1,514
0
Ind. & Labor Relations
4,411
32,636
0
0
Mann/Entomology
2,743
589,767
2,701
1,244
25,648
0
0
Veterinary
Corrected figure.
210 *
0
Sub-Total
7,493
0
649,565
0
2,701
0
1,244
0
TO TAL
168,655
0
5,151,052
0
139,494
0
1,048,392
0
Page 7
LIBRARY RESOURCES TABLE 4: GROWTH OF MANUSCRIPT MATERIAL - JULY 1, 1994 - JUNE 30,1995
Cubic Feet at Beginning of year Unit Libraries/Departments Kroch Rare and Manuscript Collections
16,765 *
Ind. & Labor Relations Labor Mgmt. Documentation Center
9,230
Sub-Total
25,995
Library Annex Kroch Rare and Manuscript Collections
Ind. & Labor Relations Labor Mgmt. Documentation C enter
Corrected figure.
21,067
6,464
Sub-Total
27,531
TO TAL
53,526
Cubic Feet Added
PRESERVATION Year Ending: Ju n e 30, 1995___________ If there is nothing to report, return form with your unit's statistics. Preservation Statistics will be used for the annual report to the Assoc, of Research Libraries. Unit Reporting:
____ Law Library
Professional Staff
Non-Prof'l Staff
Student Assistants
Total
P re s e rva tio n Staff in Unit (incl. ad m in istra to rs).
FTE
0.00
S taff e n g a g e d in L ib ra ry w ide p re se rva tio n activities (incl. th o se m e n tio n ed a b o v e ).
FTE
.5
.2
•7
0.00'
Expenditures Salaries & Wages Staff e n g a g e d in L ib ra ry w id e P re s e rv . activities
$11,885
$2,196
$14,081 $ 0 '
Contract Expenditures Conservation ____________ Commercial binding $27,359 Photocopying ____________ Microfilming ____________ Conservation Photography____________ Other contract expend. ____________ Total Contract Expenditures
$0" *29?
Preservation Supplies Preservation Equipment T O T A L PR ESER VATION EXPEND, (incl. Total Salaries & Wages)
Total Preservation Expenditures from External Sources
Page 1
$ 4 1 , 7 3 2 $ .(y
Contract Conservation Treatment (No. of Volumes & Pamphlets) Level 1 Level 2 Level 3 Total (Levels 1+2+3)
In-House
78
0_
78~P?
Unbound sheets treated Photographs & non-paper items Custom fitted protective enclosures constructed Commercial Binding No. of Volumes bound or rebound in-house (using commercial binding methods/materials)
343
4,382
Mass Treatment No. of bound volumes/pamphlets mass deacidified No. of Linear Feet of Manuscripts mass deacidified Preservation Photocopying (No. of bound volumes/pamphlets photocopied in their entirety) Preservation Photocopying (No. of manuscripts photocopied in their entirety)
P age 2
Preservation Microfilming Production ___________Roll Film__________ ___________ Fiche_______ Contract_______ In-House_______ Contract_______In-House Total Volumes
________
Total Titles
_________
Total Exposures
0
Volumes Preserved by Digitization:
o
