Cornell Law Library Annual Report 1995

ANNUAL REPORT

CORNELL LAW LIBRARY

1994-95

Submitted August 24, 1995 by Claire M. Germain Edward Cornell Law Librarian & Professor o f Law

TABLE OF CONTENTS

I.

Introduction

II.

The Collection A. B. C. D. E. F.

III.

Physical Facilities, Space Organization and Space Planning A. B. C. D.

IV.

Services to Faculty and Students Cornell Law Library Home Page

Personnel A. B.

VI.

Third Floor Renovation and Space Planning Functional Organization o f the Collection Building Security Book Lockers and Carrels

Services A. B.

V.

Funding Foreign and International Law The Electronic Library Organization and Access to the Collection Digitization Projects Rare Books

Staff Changes Staff Development

Conclusion

I. INTRODUCTION The factors that contribute to the excellence o f a research library include the intellectual depth and breadth o f the collection (traditional), and access to electronic information sources (new and increasing), the physical facilities, and the services provided to users. This report chronicles the progress made by the Cornell Law Library in these areas in 1994-95.

II. THE COLLECTION A. Funding The Law School has traditionally provided generous additional support to the library acquisitions budget. Thanks to a special allocation provided by the Law School for the past two years ($278,400 in 1993-94, and $276,400 in 1994-95), the library made great progress in moving closer to the acquisitions budget o f similarly-situated research law libraries. This is evidenced in the number o f new titles acquired, which is a useful measure o f the quality o f a collection.

CORNELL LAW LIBRARY COLLECTION 1989-1995

1989-90

1990-91

1991-92

1992-93

1993-94

1994-95

14,943

13,899

18,591

14,269

30,619

16,798

New Titles (books)

1,140

1,513

1,204

1,416

2,023

3,021

New Titles (books and others)

1,196

1,535

1,284

2,271

2,948

3,931

475,482

487,186

503,584

515,323

543,427

557,580

New Volumes (includes microforms)

Total Volumes at yearend (net) (ABA stats.)

The library now depends on the Law School support to acquire needed materials. This is because o f three reasons: (1) most legal publications are serials that need to be maintained up-to-date; (2) the Central University Library (CUL) acquisitions allocation has not kept up with the 10% inflation rate for legal publications (the CUL allocation increased only 3% in 1994-95, and 3% in 1995-96); (3) compounding this, the U.S. dollar lost about 20% o f its value vis-vis foreign currencies between 1993 and 1995. This is hurting the Law Library budget, especially since we have increased our international and foreign legal purchases.

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The library is developing a collection development policy, by type o f material and subject, integrating print and electronic sources.

B. Foreign and International Law This year’s generous infusion o f Law School money allowed the Law Library to engage in retrospective and current acquisitions in foreign and international law, to fill gaps and support the expanding international legal studies programs. The extent and future directions o f the foreign and international law collection will be reviewed this year, within the context o f the growing international studies programs, but also limited financial resources.

C. The Electronic Library The library is managing the transition from collecting legal information in multiple formats to a greater reliance on electronic formats. The major gateway for the multitude o f information sources available is the Law School network. The CD-ROM network will be expanded this year.

Roger Millen was very helpful in proposing to buy hard disk space (paid for in part by the Law Library), rather than buying an additional CD-ROM tower. The library will also work with the Educational Technologies department this year on improving access to the Law School network, through dial-in access to the network and laptop connections throughout the library, as well as enhancing delivery o f information to law faculty and students through new programs on the network menu.

D. Organization and Access to the Collection The increased acquisitions budget in the past two years created an additional workload for the Acquisitions and Cataloging departments. The staff valiantly coped with the additional work, in spite o f the loss o f a 0.5 FTE positon. In 1994-95, the Cataloging department processed 52,786 pieces, and cataloged 3,397 titles. 4,382 volumes were bound.

5,390 titles from the old card catalog were converted to machine-readable form and put on the online catalog. In spite o f these efforts, 50% o f the collection is still not on the online catalog, and effectively not used, because most library users only use the online catalog, and forget about the "old" card catalog. Money and staff are needed to accomplish the task. The Central University Library system has offered help, but not until the 1996-97 fiscal year. Beth Teskey spends 50% o f her time on this process o f retrospective conversion.

M ost o f the foreign law collection is still in the outdated "Los Angeles" classification system.

Effective October 1993, the library started using the Library o f Congress classification scheme,

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but this has meant splitting the collections, and they need to be brought back together as soon as possible. Money and staff are also needed for this task.

E. Digitization Projects The Law Librarian met with the Law Librarian o f Congress in May 1995, to explore participation in initiatives to transmit primary sources o f foreign and international law over the Internet. The Law Library is also hoping to participate in a digitization project regarding 19th century trials with the Research Libraries Group (RLG).

F. Rare Books Rare books identified as needing a more secure place were moved to the Rare Book Room in the fall o f 1994 by Brian Eden. Barbara Grant was hired (from the student wage budget) to complete the inventory, organization and cataloging o f the extensive collection o f rare books. Her Doctorate in Medieval Studies from Yale University provides the library with much needed substantive knowledge. She will work through May 1996 (when her husband graduates from Law School), and has already established contact with the Rare Books and Preservation departments, and several law books curators. By the time she leaves, the library should have a complete inventory o f the collection, with a critical evaluation o f the richness o f our holdings, and gaps to fill. This information will be o f use for potential donors.

m. PHYSICAL FACILITIES, SPACE ORGANIZATION AND SPACE PLANNING A. Third Floor Renovation and Space Planning A library team led by Pat Court worked on a proposal to reorganize the public services points on the third floor. The following renovation proposals were approved by Dean Osgood in the spring o f 1995: ►

Creation o f a visible and central Reference Desk (scheduled for Summer 1996). Design will proceed in the fall.

►

Relocation o f reference librarians’ offices to put them in close proximity to Reference Desk and easily accessible to users (Summer 1995).

Scott Childs moved to Room 355, Jean Wenger to Room 353. Because Pat C ourt’s office was needed for the Law School Alumni Office, she moved to Room 359 (formerly John H asko’s office), to be closer to the administrative area. John Hasko moved to Room 380 (formerly Photocopy Room), to be closer to the Reference/Circulation area. An

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office was built for Sandy Beehler in Room 340, now Room 347. Room 352 (formerly housing unbound periodicals) was converted into the Access Services Supervisor’s office (Janet Gillespie). ►

Relocation o f photocopy room to Room 370B. This location provides convenient access for students (right off the main entrance in the middle o f the Reading Room), and is accessible after regular library hours.

►

Relocation and expansion o f Circulation/Reserve area (scheduled for summer 1996) The Circulation/Reserve area is to be relocated to the middle o f the Reading Room, incorporating the collections o f the Open (Special) and Closed Reserves, and providing needed space for Interlibrary Loan and Document Delivery. The collection will include the materials currently in Closed Reserve, most unbound periodicals and last five years o f bound periodicals, materials currently in Open (Special) Reserve, audio-visual materials, and materials needing heightened security. The esthetics o f the Reading Room will be preserved. Design will proceed in the fall.

►

Consolidation o f microforms collection and equipment The microform reader/printer equipment and fiche/film will be brought together in the summer o f 1995. The floor-load for microforms on Level 3 will be reinforced (scheduled for Summer 1996).

B. Functional Organization o f the Collection The library took steps to make the library collection easier to access, and organize the materials in a more functional order. The U.S. Supreme Court Records and Briefs were relocated to the basement, discontinued state materials were removed from the Reading Room. W orn Reading Room volumes will be replaced this fall. Shifts are in progress to reorganize the Myron Taylor stacks by call number A-Z. The foreign collection was also shifted to accommodate growth and the new Library o f Congress classification. Law reviews (classified as “KF10") were consolidated on the first floor and Special Reserve (unbound and last five bound years), to make them easier to find.

In August 1994 the Open Reserve was closed, and became known as Special Reserve. It now contains most unbound periodicals (formerly in the Unbound Periodicals Room in the library administrative corridor) and the last five years o f many periodicals. Brian Eden started supervising the students doing the looseleaf filing at the Circulation Desk (previously under the Educational Technologies supervision in the Open Reserve area).

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C Building Security Pat Court worked with Dean Lukingbeal and Mike Pado to address various building security matters. That coordination and the Building Monitor system seem to work well (the position is paid from the Law School budget, but hired and supervised by the library).

The theft o f computers in the Reading Room led to the closing o f the Reading Room at night.

The library computers are now insured. Building security is still an issue and needs to continue to be addressed by the Law School and the library. After hour access through one door and a card would ensure better security.

D. Book Lockers and Carrels The library worked with Mike Pado in setting up a system to clean up book lockers and materials on top o f lockers. The Facilities department is now in charge o f this task (the library did it one last time in the summer o f 1995). Signs are put inside the carrels to notify students not to bring in food. Leaks on the fourth floor led to the replacement o f the roof in August 1995.

IV. SERVICES A. Services to Faculty and Students Services to faculty and students remained an essential part o f the mission o f the Law Library. The liaison program to faculty continued. Pat Court, John Hasko, and Linda O ’Connor taught the one-credit hour PT1 (Practice Training I) to about 90 J.D. and LL.M. students during the fall semester. The Public Services staff taught 71 classes and lectures to 886 students, and conducted 26 orientation tours for 298 students. Twenty sessions were taught for the first time on the Internet, Bear Access and CD-ROMs, as well as a number o f other group and individual research sessions, including cooperative projects with the Law School Placement, and orientation and tours with CLS A. The staff answered 8,083 reference questions.

B. Cornell Law Library Home Page Jean Pajerek and Scott Childs worked on constructing the Law Library Home Page. The page contains detailed hypertexted information about the Law Library, its staff, and the services provided. Faculty bibliographies are accessible, with links to the full-text o f the articles available over the Internet. Online research guides will integrate print and internet-based sources. Much more to come this year!

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V. PERSONNEL A. Staff Changes Two 0.5 FTE positions (Karl Staven and Jennifer Reed) were eliminated in August 1994 because o f budget cuts. Two reference librarians (Naz Pantaloni and Linda O ’Connor) left , going back to their previous locations. Anne Carson worked as a temporary reference librarian until two new reference librarians joined the staff, Scott Childs in January 1995, and Jean W enger in June 1995.

Diane Hillmann accepted a position in the Central Library System in June 1995, and Barbara Taylor joined the staff as a copy cataloger. Jean Pajerek and Sandy Beehler currently jointly manage the Technical Services department.

B. Staff Development During a library retreat in December 1994, facilitated by Earl Potter, Director o f Organizational Development, the staff discussed personality types, and ways to work and communicate better, and started working on a statement o f values that the staff could agree upon to govern the library work environment. There was a follow-up meeting on Tuesday, March 21. Departmental presentations throughout the year helped staff members understand better what other departments do, and how each unit contributes to the overall goals o f the library.

The Public Services staff continued the high level o f service to faculty (customized and personalized library services through the liaison program) and students, while the Technical Services staff received, processed, checked in and cataloged an increased amount o f materials, particularly foreign and international law materials.

VI. CONCLUSION In 1995-96, the library is looking forward to bringing enhanced information services to faculty and students. The library wants to work more closely with other Law School units, such as the Law School faculty and staff, the Educational Technologies department, and the Legal Information Institute. The library also is fortunate to have a competent and enthusiastic staff who is eager to bring information resources and researchers together.

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CORNELL LAW LIBRARY

STRATEGIC PLAN

JULY 1, 1994

JUNE 30, 1997

INTRODUCTION

The Strategic Plan is intended to guide the activities of the Cornell Law Library in the three year period beginning July 1, 1994. The Plan is based on the following assumptions: The sizes of the Law School faculty, student body and Library staff will remain about the same throughout the Plan period as they are in 1994.

Cornell University Library and the Law School will continue to devote about the same percentage of their annual expenditures to the Law Library over the Plan period as they have in the past year.

The Plan was developed through the efforts of a Strategic Plan group composed of twelve professional librarians and support staff of the Law Library, who met as a group for half day sessions in February and March, 1994, and in small group task forces between these sessions. In June 1994, the Plan was reviewed and edited by the Law Library Advisory Committee, presented for discussion to the nonprofessional members of the Library staff, and given final review by the entire staff.

The planning process required the staff to analyze and consider the Library's current environment and future possibilities, and discuss trends at the Law School and within the University. Through several group exercises, the staff worked to identify the Library's present strengths and weaknesses, and to target potential opportunities and threats over the next several years.

After analyzing the environment, the staff moved on to develop the elements of the Plan.

The Plan provides a statement of the Law Library mission or purpose, as defined by the staff. Flowing from the mission statement are seven long-term goals for the Law Library, each of which is stated broadly and in qualitative terms. Each goal includes several more specific objectives that describe what should be accomplished to achieve the goal. Each objective has a number of strategies--specific and measurable activities or programs--that, when completed, will indicate whether the Law Library is achieving its objectives.

The objectives for each goal are listed in priority order. The strategies for each objective are listed in chronological order: current and continuing programs and activities are listed first; new programs and activities are listed by starting date.

The Responsibility column typically assigns responsibility for each strategy to one or more Law Library departments. Each department head will be charged with carrying out the strategies assigned to their department and will report annually on their progress.

The Resources Needed column identifies the resources needed to implement new strategies. The most common resource identified is allocation of existing staff time to the project. Financial resources have been identified whenever possible.

The Plan will be evaluated annually by the Law Library administration and staff to determine whether objectives or strategies need to be modified in succeeding years.

In 1996, the entire Plan will be reviewed and a new plan established for 1997 and beyond.

Claire M. Germain Edward Cornell Law Librarian & Professor of Law June 24, 1994

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MISSION STATEMENT

The mission of the Cornell Law Library is to provide, within a humane environment, innovative and traditional information services in support of legal education and scholarship to the Law School, University and research communities.

GOALS AND OBJECTIVES 1.

COLLECTION To develop and maintain a collection of print, electronic and other resources that support the Law School curriculum, programs and research, and other legal information needs.

2

.

1.

To develop and maintain a collection development policy.

2.

To develop an efficient materials selection process.

3.

To be aware of available materials in electronic format and promote their use when appropriate.

4.

To explore and develop opportunities for resource sharing on campus and with other law libraries.

SERVICES To develop and maintain services to meet research and informational needs of the user communities.

3.

1.

To provide timely and fully accessible library materials in all formats for the library users.

2.

To provide online services that enable researchers to work efficiently and effectively.

3.

To provide personalized service to each law school faculty member through the liaison program.

4.

To be the primary source of information resources for the law school.

5.

To provide effective reference and research assistance.

6.

To educate researchers through instructional and informational outreach.

7.

To facilitate use of microform and audio-visual resources.

8.

To provide library services that contribute to the humane environment of the Law Library.

INSTRUCTION To develop and provide instructional programs.

1.

To ensure that each Law Faculty member attains his/her desired familiarity with information resources.

2.

To educate Law students in skills and strategies needed to conduct effective legal research.

4

3.

4.

To introduce Cornell non-Law students to basics of legal research through course-related instruction.

ORGANIZATION To organize resources and spaces of the library in ways to serve users best.

5.

1.

To improve

service areas on Third Floor.

2.

To reclassify into Library of Congress classification those materials currently in the Los Angeles Law Library Classification for Foreign Law.

3.

To arrange

4.

To provide adequate lighting and electrical outlets throughout the library.

the stack book collection in a functional order.

TECHNOLOGY To acquire and support the best possible configuration of hardware and software to support the curriculum of the Law School and the work of the Law Library staff and users.

6.

1.

To

hire a technical support person for the library.

2.

To

plan development and upkeep of public workstations.

3.

To have one work station per staff and an appropriate number of printers.

4.

To explore possibilities for cooperation with the Legal Information Institute and Ed. Tech.

PRESERVATION To enhance the preservation of the physical and intellectual library collection and establish an environment that ensures security for that collection and its users.

5

7.

1.

To plan and implement a comprehensive preservation effort, using traditional and innovative technology.

2.

To devise a security system that ensures that only authorized individuals will have access to the Law Library when it is closed.

3.

To apply a plan for dealing with Rare Books.

STAFF DEVELOPMENT To promote staff development and growth as a means of maintaining a productive, creative and stable staff.

1.

To create

a climate which encourages staff development.

2.

To obtain

improved funding for staff development.

3.

To create

a manual for each task for departments.

4.

To improve communication among staff.

6

ACTION PLAN FORM

GOAL

1.

To develop and maintain a collection of print, electronic and other resources that support the Law School curriculum, programs and research, and other legal information needs.

Objective

1.

To develop and maintain a collection development policy.

Strategy

Responsibility

Resources Needed

In what

1.

Assign person to write parts of the policy.

Collection Development Group

Time

1994/95

2.

Develop guidelines for optimal resource allocation among different formats.

Collection Development Group

Time

1994/95

3.

Monitor changes in the US Government Depository program and incorporate specific guidelines for government documents.

Acquisitions Librarian

Time

1994/95

4.

Develop ongoing plan to assess the collection.

Collection Development Group

Time

1995

7

ACTION PLAN FORM GOAL

1.

To develop and maintain a collection of print, electronic and other resources that support the Law School curriculum, programs and research, and other legal information needs.

Objective

2.

To develop an efficient materials selection process.

Strategy

Responsibility

Resources Needed

In what year?

1.

Review advertisements for possible ordering.

Collection Development Group

Time

1994/95

2.

Review and select materials arriving through mailing lists, approval plans, gifts, depository shipments and other sources.

Collection Development Group

Time

1994/95

3.

Review ILL requests for possible selection.

Collection Development Group

Time

1994/95

4.

Review the selections of depository items and refine selection of item numbers to better meet library needs.

Collection Development Group

Time

1994/95

5.

Reach out for faculty suggestions through faculty liaisons.

Liaisons

Time

1994/95

6.

Incorporate weeding and maintenance of desiderata files in all facets of the selection process.

All staff

a.

Weed inappropriate materials before original input performed as part of recon process.

Collection Development, Cataloging

Time

1994/95

b.

Select materials to be withdrawn and added to desiderata files as part of missing procedures.

Circulation, Collection Development

Time

1994/95

c.

Maintain lists of non-selected GPO materials.

Technical Services

Time

1994/95

d.

Incorporate weeding criteria and procedures into collection assessment plan.

Collection development

Time

1995

8

ACTION PLAN FORM

GOAL

1.

To develop and maintain a collection of print, electronic and other resources that support the Law School curriculum, programs and research, and other legal information needs.

Objective

3.

To be aware of available materials in electronic format and promote their use when appropriate.

Strategy

Responsibility

Resources Needed

In what year?

1.

Monitor internet lists, etc.

Librarians

Money, time

1994/95

2.

Explore options for storage and maintenance of electronic resources (e.g., Law School, CUL).

Librarians

Time, money

1994/95

9

ACTION PLAN FORM

GOAL

1.

To develop and maintain a collection of print, electronic and other resources that support the Law School curriculum, programs and research, and other legal information needs.

Objective

4.

To explore and develop opportunities for resource sharing on campus and with other law libraries.

Strategy

Responsibility

Resources Needed

In what year?

1.

Participate in meetings of the regional association of depository librarians.

Sandy

Time

1994/95

2.

Seek more active involvement in collection development activities on campus.

Collection Development Group

Time

1995

3.

Assist in re-starting Upstate Law Libraries meetings with Syracuse, Buffalo, Albany law libraries.

Librarians

Time

1995

4.

Seek more active involvement with other law libraries in foreign law.

Librarians

Time

1995

10

ACTION PLAN FORM

GOAL

2.

To develop and maintain services to meet research and informational needs of the user communities.

Objective

1.

To provide timely and fully accessible library materials in all formats for the library users.

Strategy

Responsibility

Resources Needed

In what year'

1.

Continue to evaluate and improve workflow in Technical Services to speed materials to individual users and shelf locations and eliminate redundant work.

Technical Services

Time

on-going

2.

Provide 24 hour turn around time for cataloging materials upon request by library user.

Cataloging

Time

on-going

3.

Provide full cataloging and authority control for all materials processed in the law library.

Cataloging

Money

on-going

4.

Continue to convert to machine readable form all bibliographic records of the collection for the online catalog.

Technical Services

Time, Staff, Money

on-going

5.

Enhance the Technical Services local area network to provide shared files and online procedures files.

Technical Services

Time, Money

1994/95

6.

Identify electronic resources to be added to the online catalog, and create the records.

Reference, Cataloging

Time

1994/95

7.

Reduce Law Library backlog to only those materials waiting for copy.

Cataloging

Time

1995

11

ACTION PLAN FORM

GOAL

2.

To develop and maintain services to meet research and informational needs of the user communities.

Objective

2.

To provide online services that enable researchers to work efficiently and effectively.

Strategy

Responsibility

Resources Needed

In what year?

1.

Prepare documentation - paper and online - for using all network resources, with Ed. Tech.

Reference

Time, money for printing

on-going

2.

Present Internet training to students in group sessions.

Reference

Time

on-going

3.

Present Internet training to faculty in group and individual sessions.

Liaisons

Time

on-going

4.

Present information superhighway to secretaries and other staff.

Reference

Time

on-going

5.

Plan Program Manager to be logical and easy-to-

Pat C., Claire 1994/95

Time

use, with Ed. Tech.

6.

Explore after-hours access to the law school network with Ed. Tech.

Public Services

Time, money for student staff

1995

7.

Facilitate laptop use in more library locations near research materials.

Administration

Time, Equipment

1995

8.

Explore online checkout for all bindery records.

Nancie, Diane, Janet Nancy

Time, staff

1995

9.

Explore online checkout for all journals routed.

Technical Services

Time, staff

1995

12

ACTION PLAN FORM

GOAL

2.

To develop and maintain services to meet research and informational needs of the user communities.

Objective

3.

To provide personalized service to each law school faculty member through the liaison program.

Strategy

Responsibility

Resources Needed

In what year?

1.

Compile annual list of research interests each September.

Liaisons

Time

on-going

2.

Contact each faculty member at least twice per semester - in person, memo, e-mail - to offer specific services.

Liaisons

Time

on-going

3.

Develop new guide to faculty services - paper and online, with Ed. Tech.

Pat C.

Time, Money

on-going

4.

Develop liaison reference file for use by librarians, to include interest profiles, bibliographies, checklist of routine library needs.

Liaisons

Time

on-going

5.

Conduct a routing service that meets the current awareness needs of the faculty balanced with the routine needs of other library users. a.

Review items routed with each faculty member annually.

Liaisons

Time

on-going

b.

Implement routing procedure that suspends routing to absent faculty.

Acquisitions

Time

1994/95

c.

Assess alternative means of delivering same Reference information without routing: PDQ/ECLIPSE, copying by secretary, CILP, other publications.

Time

1994/95

d.

Compile list of library items routed through staff and allow staff to select which they want.

Time

1994/95

Acquisitions

13

ACTION PLAN FORM

GOAL

2.

To develop and maintain services to meet research and informational needs of the user communities.

Objective

3.

To provide personalized service to each law school faculty member through the liaison program, (continued)

Strategy 5.

Responsibility

Resources Needed

In what year?

e.

Implement routing check-out that allows library to set workable time limits and accountability.

Circulation

Time

1995

f.

Explore further uses of Items Routed database.

Collection Development.

Liaisons

Time

1995

14

ACTION PLAN FORM

GOAL

2.

To develop and maintain services to meet research and informational needs of the user communities.

Objective

4.

To be the primary source of information resources for the law school.

Strategy

Responsibility

Resources Needed

In what year?

1.

Nancy,

Time, Money

on-going

Provide Interlibrary loan.

Public Services 2.

Provide on-campus book & copy service for faculty.

Nancy, Public Services

Time, Staff, Money

on-going

3.

Facilitate access to Depository federal documents.

Sandy, Naz, Reference

Time

on-going

4.

Provide document delivery.

Nancy,

Time, Staff,

1994/95

Public Services

Money

5.

Assist in arranging PDQ and ECLIPSE services for more faculty and law school departments.

Liaisons

Time

1994/95

6.

Obtain needed equipment: copier.

Nancy, Public Services

Money

1995

7.

Facilitate direct access to documents through document ordering online.

Public Services

Time, Money

1995

8.

Explore on-campus book & copy service for students.

Public Services

Time, Staff, Money

1996

fax, Ariel, book

15

ACTION PLAN FORM

GOAL

2.

To develop and maintain services to meet research and informational needs of the user communities.

Objective

5.

To provide effective reference and research assistance.

Strategy

Responsibility

Resources Needed

In what year?

1.

Provide reference assistance by e-mail, telephone, letter, and person.

Reference

Time

on-going

2.

Provide research assistance to law students through research appointments, offering personalized attention for in-depth questions.

Reference

Time

on-going

3.

Enable law journals' staff to accomplish research and resource-gathering in an efficient manner. a.

Library liaison to meet with journal staff at least once per issue re topics, anticipated needs.

Liaisons

Time

on-going

b.

Present instructional programs to staff on their particular research needs.

Liaisons

Time

on-going

c.

Develop guide to library services for law journals, to ease annual staff transitions.

Liaisons

Time, Money

1994/95

16

ACTION PLAN FORM

GOAL

2.

To develop and maintain services to meet research and informational needs of the user communities.

Objective

6.

To educate researchers through instructional and informational outreach.

Strategy 1.

2.

Responsibility

Resources Needed

In what year?

Develop a series of publications - in print and online - on legal research resources and strategies. a.

Design a uniform presentation style for similar publications.

Reference

Time, Money

1994/95

b.

Develop prioritized list of guides to be written.

Reference

Time

1994/95

c.

Offer printed guides in an organized, attractive, logical location.

Reference

Time, Money

1994/95

d.

Develop system to keep guides in stock and up-to-date.

Reference, Crystal

Time

1994/95

e.

Prepare online guides for online resources, to be accessible as help screens where possible, with Ed. Tech.

Reference

Time

1995

f.

Prepare guides to be interactive, using hypertext and links to online resources.

Reference

Time, staff technical training

1996

Publish - in paper and online - news of use for the research and scholarship conducted in the law school. a.

Flash - special e-mail service for law faculty.

Pat C.

Time

on-going

b.

Quarterly newsletter - aimed particularly at CU law students but also faculty, staff, librarians, interested law firms.

Pat C. & all staff

Time, Money

on-going

17

ACTION PLAN FORM

To develop and maintain services to meet research and informational needs of the user communities.

Objective

6.

To educate researchers through instructional and informational outreach.

Strategy 2.

3.

4.

(continued)

Responsibility

Resources Needed

In what year?

c.

Acquisitions list.

Naz, Crystal

Time

on-going

d.

Contribute good news from law library to Scoops at least monthly.

Public Services

Time

1994/95

e.

Develop Library Alert e-mail service for law students.

Reference

Time

1995

f.

Library to become responsible for total layout and production of newsletter.

Pat C., Crystal

Time

1995

Provide basic information to help the public use the law library. a.

Provide photocopy service of legal materials requested by specific citation for prisoners.

Reference

Time

on-going

b.

Orientation tours to classes from other than Cornell, to be informational rather than instructional.

Reference

Time

1994/95

c.

Provide handouts on basic legal research services.

Reference

Time, Money

1994/95

Promote interest in people and resources of the law library and law school through regular exhibits . a.

Regular series highlighting publications of one faculty member, with accompanying bibliography.

Reference

Time

on-going

b.

Announce each exhibit through a variety of law school media.

Reference

Time

on-going

18

ACTION PLAN FORM

GOAL

2.

To develop and maintain services to meet research and informational needs of the user communities.

Objective

6.

To educate researchers through instructional and informational outreach.

Strategy 4.

(continued)

Responsibility

Resources Needed

In what year?

C.

Prepare schedule of exhibits for each semester.

Reference

Time

1994/95

d.

Mount an exhibit of wide interest on LII WWW.

Reference

Time, Money

1996

19

ACTION PLAN FORM

GOAL

2.

To develop and maintain services to meet research and informational needs of the user communities.

Objective

7.

To facilitate use of microform and audio-visual resources.

Strategy

Responsibility

Resources Needed

In what year?

1.

Useable arrangement with guide to location, based on microform numbers.

Naz

Time

1994/95

2.

Promotion of microform collections through news, guides, and exhibits.

Naz, Public Services

Time

1994/95

3.

Arrange microform cabinets, equipment, and indexes in one area.

Naz, Administration

Time, Money

1994/95

4.

Location of AV materials if no AV service desk.

Public Services

Time

1994/95

5.

Staff training in collection, arrangement, circulation policies, and equipment.

Naz, Public Services

Time

1994/95

6.

Prepare guide to videotape collection for dis­ tribution - in paper and online, with Ed. Tech.

Public Services

Time, Money

1995

7.

Prepare guide to audiotape collection for distribution - in paper and online.

Public Services,

Time, Money

1995

8.

Review circulation policies re. AV to consider accommodating home users.

Public Services

Time

1995

9.

Co-ordinate library AV resources with Educational Technologies' collection and equipment.

Public Services

Time

1995

10 . Inventory equipment for maintenance, appropriate type and quantity, needs to purchase.

Public Services

Time, Money

1995

11. Fiche-to-fiche duplicator for ILL and home/office use.

Administration

Money

1996

12 . Buy portable fiche reader to check-out.

Administration

Money

1996

20

ACTION PLAN FORM

GOAL

2.

To develop and maintain services to meet research and informational needs of the user communities.

Objective

8.

To provide library services that contribute to the humane environment of the law library.

Strategy

Responsibility

Resources Needed

In what year?

1.

Sponsor a social/informational program that brings together library staff and law school staff.

All staff

Time, Money

1994/95

2.

Promote suggestion box use, and broadcast the responses.

Administration

Time

1994/95

3.

Offer lo-tech and hi-tech alternatives for services.

All staff

Time, Money

1994/95

4.

Publish a guide to the law library describing services to physically challenged patrons.

Janet, John

Time, Money

1994/95

5.

Set up a stress-buster playroom during final exams with games, puzzles, coloring books.

Public Services

Money, Time, Space

1995

6.

Meet special library needs of law students living in Hughes Hall. a.

Advertise library activities in dorm.

Reference

Time

1994/95

b.

Survey of needs.

Public Services

Time

1995

c.

Presentations to Hughes residents held in the dorm on library issues and resources of concern to them (e-mail, career searches).

Reference

Time

1995

d.

Arrange for network computer(s) available centrally in Hughes.

Public Services & Ed. Tech

Money, Time

1996

21

ACTION PLAN FORM GOAL

3.

To develop and provide instructional programs.

Objective

1.

To assure that each Law Faculty member attains his/her desired familiarity with information resources.

Strategy

Responsibility

Resources Needed

In what year'

1.

Provide LEXIS training.

Liaisons

Time

on-going

2.

Provide WESTLAW training.

Liaisons

Time

on-going

3.

Provide Internet training.

Liaisons

Time

on-going

4.

Ensure current awareness, e.g. inform them of new publications, listservs, etc.

Liaisons

Time

on-going

5.

Provide specialized training for research assistants.

Liaisons

Time

on-going

6.

Provide specialized training for secretarial staff.

Liaisons

Time

on-going

22

ACTION PLAN FORM GOAL

3.

To develop and provide instructional programs.

Objective

2.

To educate Law students in skills and strategies needed to conduct effective legal research.

Strategy

Responsibility

Resources Needed

In what year?

1.

Instruct 1st year and LL.M. students in PT I.

Reference Librarians

Time

on-going

2.

Teach LEXIS and WESTLAW.

Reference Librarians

Time

on-going

3.

Give presentations in substantive Law courses on doing research in the areas of Law covered by those courses.

Reference Librarians

Time

on-going

4.

Prepare students for jobs through Bridge-theGap presentations.

Reference Librarians

Time

on-going

5.

Instruct LL.M. students in basics of American Legal research during orientation sessions.

Reference Librarians

Time

on-going

6.

Provide one-on-one research appointments for specific research topics.

Reference Librarians

Time

on-going

7.

Conduct research seminars.

Reference Librarians

Time

on-going

8.

Provide Reference Desk service with an educational focus.

Reference Staff

Time

on-going

9.

Teach Legal Research classes (e.g. Advanced, International, On-line).

Reference Librarians

Time, Law School approval

1996

23

ACTION PLAN FORM

GOAL

3.

To develop and provide instructional programs.

Objective

3.

To introduce Cornell non-Law students to basics of legal research through course-related instruction.

Strategy

Responsibility

Resources Needed

In what year?

1 .

Conduct tours of the Law Library.

Public Services

Time

on-going

2.

Conduct presentations to classes.

Reference Librarians

Time

on-going

3.

Communicate with appropriate faculty in these courses to establish focus of the presentations.

Reference Librarians

Time

on-going

4.

Work closely with the faculty to help them devise effective exercises for their students.

Reference Librarians

Time

on-going

5.

Develop handouts on basic legal research tools.

Reference Librarians

Time

on-going

6.

Network with other libraries at Cornell to help identify alternative bibliographic instruction opportunities.

Reference Librarians

Time

on-going

24

ACTION PLAN FORM

GOAL

4.

To organize resources and spaces of the library in ways that serve users best.

Objective

1.

To improve service areas on Third Floor.

Strategy

Responsibility

Resources Needed

In what year?

1.

Look at the humane environment in the redesigning of the Public Services Area, both as to the public and staff.

Administration

Time

1994/95

2.

Eliminate OPEN RESERVE area.

3.

a.

Get approval of Task Force recommendation.

Director

Time

1994/95

b.

Implement recommendations. i. change records. ii. plan and carry out shift.

Technical Services Public Services

Time Time

1994/95

1994/95

Provide adequate space for ILL functions. a.

Get approval for recommendation re. ILL from Task Force.

Director

Time

b.

Implement recommendation.

Law School Facilities 1995 Public Services

Money,

i. ii.

4.

construction carried out. move resources and equipment.

construction help

Provide adequate work space and equipment for staff • a.

Determine needs for additional computers and other equipment for staff.

Head of Public Services

Money

1994/95

b.

Decide on best location for staff offices based on recommendations of Task Force.

Director

Time

1995

c.

Implement decision.

Law School Facilities, Public Services

Money

1995

25

ACTION PLAN FORM

GOAL

4.

To organize resources and spaces of the library in ways that serve users best.

Objective

1.

To improve service areas on Third Floor,

(continued)

Strategy

Responsibility

Resources Needed

In what year?

5.

Director

Money, space

1994/95

6.

Relocate microforms. a.

Get recommendation of consultant.

b.

Decide permanent location for microforms.

c.

Implement decision.

Make unbound periodicals more accessible. a.

Decide which unbound periodicals should be protected.

Public Services

Time

1994/95

b.

Decide on best location for unbound periodicals.

Director

Time

1994/95

c.

Move unbound periodicals to new location.

Public Services

Time

1995

1995

Expand reference service area. a.

Make decision on location for reference based on Task Force recommendations.

Director

Money, construction help

b.

Implement decision. i. carry out construction needed. ii. move resources and equipment.

Law School Facilities

Money

26

ACTION PLAN FORM

GOAL

4.

To organize resources and spaces of the library in ways that serve users best.

Objective

2.

To reclassify into Library of Congress classification those materials currently in the Los Angeles Law Library Classification for Foreign Law.

Strategy

Responsibility

Resources Needed

In what year?

1.

Complete the reclassification of the General Law (K), European Regional (LAKE1-40), and Australia and New Zealand collections.

Catalog

Record load to NOTIS, time, catalogers

1994/95

2.

In cooperation with CUL, obtain and mount for local use the machine-readable Library of Congress Classification records when they become available.

Head of Technical Services

Money, computer programmer resources

1995

3.

Devise and implement plan for machine-assisted reclassification effort.

Head of Technical Services, Catalog

Money, student assistants, computer and programmer resources

1996-

27

ACTION PLAN FORM

GOAL

4.

To organize resources and spaces of the library in ways that serve users best.

Objective

3.

To arrange the stack book collection in a functional order.

Strategy

Responsibility

Resources Needed

In what year?

1.

Get approval of Task Force recommendations.

Director

Time/ Consent for funding

1994/95

2.

Implement recommendations. a. do final planning. b. find funds to hire workers. c . move books.

Public Services

Time/money

1994/95-

3.

Consolidate library professional reading collection. a.

Appoint committee/person to look at collection and make recommendations.

Director

Time

1995

b.

Determine space needed to house collection (consider retention).

Committee

Time

1995

c.

Weed and consolidate collection.

Committee

Time

1995

d.

Shelve in call number order if possible.

Shelvers

Time

1995

28

ACTION PLAN FORM

GOAL

4.

To organize resources and spaces of the library in ways that serve users best.

Objective

4.

To provide adequate lighting and electrical outlets throughout the library.

Strategy

Responsibility

Resources Needed

In what year?

1.

Evaluate and make recommendations for lighting needs (especially Reading Room and stack lights).

Administration

Time, money

1994/95

2.

Evaluate and make recommendations about wiring needs (especially for laptops).

Administration

Time, money

1994/95

29

ACTION PLAN FORM

GOAL

5.

To acquire and support the best possible configuration of hardware and software to support the curriculum of the Law School and the work of the Law Library staff and users.

Objective

1.

To hire a technical support person for the library.

Strategy

Responsibility

Resources Needed

In what year?

1.

Explore shared position with Ed. Tech.

Director, Dean

Money

1995

2.

Evaluate/install/maintain both Law School Network compatible and MAC software for staff use.

Computer support person

Time

1995

3.

Train staff in appropriate software applications.

Computer support person

Time

1995

30

ACTION PLAN FORM

GOAL

5.

To acquire and support the best possible configuration of hardware and software to support the curriculum of the Law School and the work of the Law Library staff and users.

Objective

2.

To plan development and upkeep of public workstations.

Strategy

Responsibility

Resources Needed

In what year?

1.

Coordinate with Ed. Tech, and CUL in delivery of public access workstations.

Director

Money

on-going

2.

Improve Law Library position with CUL Library Technology Dept.

Director

Time, CUL support

1994/95

31

ACTION PLAN FORM

GOAL

5.

To acquire and support the best possible configuration of hardware and software to support the curriculum of the Law School and the work of the Law Library staff and users.

Objective

3.

To have one work station per staff and an appropriate number of printers.

Strategy

Responsibility

Resources Needed

In what year?

1.

Request budget.

Heads of departments

Money

on-going

2.

Define with Ed. Tech, and LTD specific responsibilities for support, equipment and network development.

Director

Time

1994/95

3.

Provide increased memory on computers.

Director

Money

1994/95

32

ACTION PLAN FORM

5.

To acquire and support the best possible configuration of hardware and software to support the curriculum of the Law School and the work of the Law Library staff and users.

Objective

4.

To explore possibilities for cooperation with the Legal Information Institute and Ed. Tech.

Strategy

Responsibility

Resources Needed

In what year?

1.

Meet regularly with both entities to keep everyone up to date on developments.

Professional staff

Time

1994/95

2.

Develop joint projects in new areas to increase useful information available to patrons.

Professional staff

Time

1994/95

33

ACTION PLAN FORM

GOAL 6.

To enhance the preservation of the physical and intellectual library collection and establish an environment that ensures security for that collection and its users.

Objective

1.

To plan and implement a comprehensive preservation effort, using traditional and innovative technology.

Strategy

Responsibility

Resources Needed

1.

Staff on-going

Staff

Enforce the food and drink policy as a means

In what year?

of protecting the collection.

2.

Establish a preservation task force, charged with determining procedures for evaluating at-risk portions of the collection, and determining guidelines for making preservation decisions.

Director

Staff

1995

3.

Provide training for the Task Force on how to recognize books in need of preservation, and what strategies and technologies are available to preserve either the physical item or its content, or both. Arrange training with CUL Conservation Dept.

Director

Time

1995

4.

Identify priorities within the collection, and set procedures and timetables for surveying of specific areas.

Task Force

Time

1995

5.

Determine what can be done locally to preserve materials in their current physical package; what options exist for digital preservation of appropriate materials; and what titles can be replaced in similar or alternate formats.

Task Force

Time, staff

1996

Director

Time

1996

6.

In cooperation with the CUL Conservation Dept., determine the funding needs to accomplish the work that cannot be done locally, and identify possible sources for such funding. Work with CUL Conservation Dept, and Public Affairs from Law School and Library.

ACTION PLAN FORM GOAL

6.

To increase security of collection and users.

Objective

2.

To devise a security system that ensures that only authorized individuals will have access to the Law Library when it is closed.

34

Strategy

Responsibility

1.

Follow up on the recommendations of the task force.

Director

2.

Assess options for reducing number of exits.

Task Force

1994/95

3.

Investigate possibility of magnetic-strip type keys, relocking doors (cost, provenance, etc.).

Task Force

1994/95

Resources Needed

In what year?

1994/95

35

ACTION PLAN FORM

GOAL

6.

To increase security of collection and users.

Objective

3.

To apply a plan for dealing with Rare Books.

Strategy

Responsibility

Resources Needed

1•

Director

Time, staff

Review and implement the report of the Task Force on Rare Books.

In what year?

36

ACTION PLAN FORM

GOAL

7.

To promote staff development and growth as a means of maintaining a productive, creative and stable staff.

Objective

1.

To create a climate which encourages staff development.

Strategy

Responsibility

Resources Needed

In what year?

1.

Offer in-house talks about what people are working on (e.g., special committees of interest within the library system, University, or national associations).

Department Heads, Supervisors

Time

on-going

2.

Encourage participation in staff development.

Supervisors on-going

Time

3.

Provide training to prepare for incoming

Department Heads on-going

Staff

services (e.g., Bear Access, Eureka) and for creation of outgoing services (e.g., mounting pathfinders on the Internet).

4.

Offer in-house presentations from Human

Supervisors on-going

Time

Resources (e.g., benefits and new developments such as Family Medical Leave).

5.

Devise guidelines for orienting new staff.

Supervisors on-going

Time

6.

Develop a survey to determine interests for staff deve1opment.

Interdepartmental

Time

7.

Establish cross-training to promote flexibility

Supervisors 1994/95

Time

1994/95

across departments.

37

ACTION PLAN FORM

GOAL

7

To promote staff development and growth as a means of maintaining a productive, creative and stable staff.

Objective

2.

To obtain improved funding for staff development.

Strategy

Responsibility

Resources Needed

In what year?

Currently: at beginning of year/semester anyone interested in a course fills out the paper work and submits it through the supervisor to the Law Library Director, then through the Personnel Director at Olin. This is to give an idea of how many are interested in programs and how funds will need to be allocated.

1.

More care given to staff development in the budget process with University Librarian and the Dean.

Director

Time

1994/95

2.

Identify accounts that could aid in more funding.

Director

Money

1994/95

38

ACTION PLAN FORM

GOAL

7.

To promote staff development and growth as a means of maintaining a productive, creative and stable staff.

Objective

3.

To create a manual for each task for department.

Strategy

Responsibility

Resources Needed

In what year?

1.

Produce a function-oriented manual of procedures for each department.

Supervisors and staff

Time

on-going

2.

Update manuals on regular basis.

Department Heads, with staff

Time

on-going

39

ACTION PLAN FORM GOAL

7.

To promote staff development and growth as a means of maintaining a productive, creative and stable staff.

Objective

4.

To improve communication among staff.

Strategy

Responsibility

Resources Needed

In what year?

1.

Director

Time

1994/95

Implement recommendations of Task Force on Communication. a.

Improve training of staff at all levels.

b.

Improve documentation and dissemination of library policies and procedures.

c.

Establish a formal mechanism to enhance communication between supervisory staff and support staff.

d.

Create flow charts and exchange of information about specific job duties at interdepartmental staff meetings.

e.

Wider use of e-mail and other methods of communication to announce major and minor proj ects.

40

ACTION PLAN FORM

GOAL

7.

To promote staff development and growth as a means of maintaining a productive, creative and stable staff.

Objective

5.

To provide support for the production of librarians' scholarly research and information products.

Strategy

Responsibility

Resources Needed

In what year?

1.

Support authorship and research through training on information production systems and technical support in producing end products.

Professional Staff

Time

on-going

2.

Provide secretarial and research assistance for production of scholarly work.

Professional Staff

Time

on-going

3.

Provide time in the regular schedule for scholarly efforts.

Professional Staff

Time

on-going

41

AMERICAN BAR ASSOCIATION SECTION OF LEGAL EDUCATION AND ADMISSIONS TO THE BAR FALL 1995 LAW SCHOOL ANNUAL QUESTIONNAIRE PART III - LIBRARY Report financial figures in whole dollars and all other figures in whole numbers, except where otherwise indicated.

If exact figures are not available, enter your best estimate. Space has been provided at the end of the questionnaire to enter any comments on the data re­ ported. An asterisk (*) marks a defined term.

It may be helpful to review the definitions in the printed questionnaire before beginning.

Return disk, one printed copy, and Dean's Certification Form by October 30, 1995, to: Rick L. Morgan Data Specialist American Bar Association Indiana University 550 West North Street Indianapolis, IN 46202 SCHOOL NUMBER Name of Law School: City:

99

CORNELL UNIVERSITY

Ithaca______________

State:

NY

Name of Director:

Claire M. Germain

Name of Person to Receive Inquiries:

Claire M. Germain

Title of Person to Receive Inquiries:

Edward Cornell Law Libran

Telephone Number:

(607)255-5857

Fax Number:

(607)255-7193

Ext.

ABANET Number: Ending month of library fiscal year (number of month)

11/28/95 CORNELL UNIVERSITY Page 2 SECTION 1 - Information Resources For Profiling Purposes(1995-96) a. b. c.

Added Withdrawn Held at during during end of fiscal fiscal fiscal year year year 2,907 1. Titles* (excluding nonbook titles) a. Is title quantity determined by she.If measurement? (Y/N) N 893 2 . Microform titles* 18 3 . Other non-book titles* 4 . Number of CD ROM titles held or leased 2,925 a. Total titles (1-4) b. Number of CD-ROM titles or tape load titles accessible through campus network, if any 5 . Number of active serial subscriptions* 6 . Number of active serial titles* 7 . If library is a federal depository, what percentage of items are selected?

0 1

3,140 542

1,976

16 166,058

13.6 b.

Withdrawn during fiscal year

c.

Held at end of fiscal year

8,333

2,288

435,281

17

0

5,319

85

0

26,595

43,923

130

569,878

7,321

22

94,980

0

0

0

Total volumes* and volume equivalents 15,739 held (Questions 8 + 10 + 12)

2,310

556,856

8 . Volumes*

(excluding microforms)

Microfilm reels*

10 . Volume equivalent of microfilm reels (microfilm reels x 5) 11 . Microfiche*

(include microcards)

12 . Volume equivalent of microfiche and microcards (microfiche / 6) 13 . Units of other microform formats 14

162,360

10 5,877 5,624

a.

Added during fiscal year

9.

1,082

11/28/95 CORNELL UNIVERSITY SECTION 2 - INFORMATION ACCESS & SERVICES TO OFF-SITE PATRONS (1995-96 Fiscal Year) 15. Number of microform readers

Page 3

16. Number of microform reader printers 17

18

Does the library participate in: ("Participate" means contribute records to the database)

a . OCLC? b. RLIN? c . WLN?

N Y N

Is the library a member of any consortia providing resource sharing, mutual access to services, cooperative collection development or other collaborative activities among the participating libraries?(Y/N) Y IF THE ANSWER TO QUESTION 18 IS YES, PLEASE RESPOND TO QUESTIONS 19-29. IF THE ANSWER TO QUESTION 18 IS NO, PLEASE SKIP TO QUESTION 30.

19 . How many such consortia does the library participate in?

_______ :

2 0 . Does the answer to Question 19 include participation in

OCLC, RLIN, or WLIN? (Y/N) _ _____ Y_ What is the nature of the access which is available to law school faculty or students through the consortia or network? (Answer "Y" to all that apply) a. On-site use of collections Y On-site borrowing privileges Y b Priority, mediated*,off-site c borrowing/copying Y d. Priority, self-intiated**, off-site borrowing/copying N c .

Linked public catalogs N e.

Does the library provide on-site reference assistance to faculty 22 and students from participating law schools? (Y/N) __Y_

21

:k

★★

'Mediated" means requests sent by library staff ’Self_initiated" means any arrangements by any means (e.g. via a common online catalog, E-mail, telephone, telefacsimile) which permits law faculty and students to request the delivery of documents from a participating library without the intervention of a librarian.

11/28/95 CORNELL UNIVERSITY Page 4 23. Does the library provide other than on-site reference assistance (e.g., assistance by telephone or e-mail) to faculty and students from participating law schools? (Y/N) N 24. Do the consortia have active cooperative or shared collection development programs in which the law library participates? (Y/N) __Y_ 25. Do the consortia have other collaborative programs in which the law library participates?

(If the answer to this question is "Y", please list these programs in the "Comments" section of Part III.) Y 26. What modes of delivery are available for material from the collections of participating libraries? (Answer "Y" to all that apply.) a. Telefacsimile Y_ b. Courier Service (overnight) N c. Consortium/Network staff delivery __N_ d . Library Messenger __N _ e. E-mail (text transmission) N f. Image transmission __N_ g. Other — £L_ 27. How many requests for material (to or from consortia libraries) were handled by the law library last fiscal year?* a. b. *

Sent by library Filled by library

367 290

c. d.

Rec'd by library Fill'd by library

Requests from participating libraries should include direct (e.g. self initiated) requests from patrons if that information is available.

486 361

11/28/95 CORNELL UNIVERSITY Page 5 28. With regard to thre total reported in 27b, how many requests were filled by: a. Loan of original 135 b. Photocopy 151 c. Microform Duplication 4 d. E-mail (Text transmission) _______ 0 e. Image transmission 0 f. Other ZZ 29. With regard to thre total reported in 27d, how many requests were filled by: a. Loan of original 89 b. Photocopy _ _____ 278 c . Microform Duplication 0 d. E-mail (Text transmission) _______ 0 e. Image transmission 0 f . Other 2.

30.

How many requests for material (to or from non-consortia libraries) were handled by the law library last fiscal year? a. b.

Sent by library Filled by library

30 29

c. d.

Rec'd by library Fill'd by library

165 159

31. With regard to the total reported in 30b, how many requests were filled by: a. b. c. d. e. f.

Loan of original Photocopy Microform Duplication E-mail (Text transmission) Image transmission Other

15 14 0 0 0 0

11/28/95 CORNELL UNIVERSITY Page 6 32. With regard to thre total reported in 30d, how many requests were filled by: a. Loan of original b. Photocopy c. Microform Duplication d. E-mail (Text transmission) e . Image transmission f. Other

19.

140 0 _______ 0 0 0

SECTION 3 - PERSONNEL (1995-96 Fiscal Year) Part-Time 33. Number of full-time equivalent* part-time librarians and other professional staff* 34. Number of support staff (excluding hourly students and other temporary part-time support staff) : _____ 3_ 35. Number of full-time equivalent* part-time support staff (excluding hourly students and other temporary part-time support staff) 36. Number of hours worked by hourly students and other temporary part-time employees, last fiscal year:

Full-Time 0.0 11

1.7

8 >412

11/28/95 CORNELL UNIVERSITY SECTION 4 - LIBRARY PHYSICAL FACILITIES

Page 7

39. Net square feet of space assigned for library purposes*

51,534

40. Linear feet of shelving capacity:* a. Occupied by library materials b. Not occupied

67,722 31,860

41. Number of volumes in working collection counted in Question 14 which are systematically retrievable and stored off-site

0

42. Number of counted in Question 14 which are stored off-site and are not systematicallyretreivable:

0

43. Number of carrel seats available for library users

_____ 188

44. Number of non-carrel study seats available for library users

255

45. Total study seats available for library users (Question 43 + Question 44)

443

SECTION 5 - HOURS OF LIBRARY OPERATION 46. Number of hours per weeklibrary is open: a. Hours per week professional staff on duty: b. Hours per week only full-time support staff on duty: c. Hours per week only students or other part-time staff onduty: 47. Number of hours of reference service provided per week:

Regular Schedule 85

Abbreviated Schedule 45

61

45

20

0

4

0

56

40

48. Number of hours per year library operates on: a. Abbreviated Schedule 15_ b. Expanded Schedule

6

49. Is access to the library after hours, without any staff present, generally allowed for: Y c . Others N b. Law faculty? a. Law Students?

Y

11/28/95 SECTION 6 - COMPUTERS

CORNELL UNIVERSITY

Page 8

50. Total hours (including off-site) of online computer assisted legal research (LEXIS/NEXIS, WESTLAW, DIALOG), used by faculty, students, and staff on or off-campus: 18,944

Number of computer work stations used by faculty, staff and student a. used predominately by law students 32 b. used predominately by law school faculty 58 c. used predominately by law school staff 59 d. used predominately by law library personnel 24 e. other (specify) : ______ 31 Campus Access, Notis, Lexis, Westlaw, Public_____ 5 2 . What percent of these are the responsibility of the library: a. used predominately by law students 0_ b. used predominately by law school faculty 0_ c. used predominately by law school staff 0_ d. used predominately by law library personnel 6_ e. other (specify) : , , -----Lexis, Westlaw, Tech. Library Services 51.

53. Does the law school operate local area networks, if so, how many?

— X_ 54. Who is chiefly responsible for computer operations?

Library ---------Law School Computer Department X__________ Both Law School and Library ---------Other ____________ __________________ 55

List the total number of full-time equivalent law school personnel who devote a majority of their time to computer operations, maintenance, management: — §_

11/28/95 CORNELL UNIVERSITY Page 9 56. What provisions does the law school have for CD_Rom applications: Library: Stand-alone player work stations for multiple users: Stand-alone player work stations for individual users: (e.g. in staff or faculty offices):

0_ _____ 1_

CD-ROM Network: Number of players attached: Accessible by what percent of network users:

_____ 0_ _____ 0_

Law School (not included in above): Stand-alone player work stations for multiple users: Stand-alone player work stations for individual users: (e.g. in staff or faculty offices):

0_ _____ 6_

CD-ROM Network: Number of players attached: Accessible by what percent of network users:

14 100

57. Do you have a fully integrated catalog including acquisitions, serials control, cataloging and circulation? (Y/N/P[artial]) If no, do you expect to have one? (Y/N/P[artial]) If so, when do you expect it to be completed?

58. Are'any other law school services such as registrar, admissions, etc., on local systems? __Y_ Are they networked? a. Financial Aid b. Registrar

N

c. Admissions d. Other Alumni

59. Are some law school and/or library services supported by the campus or other external mainframes? If so, which ones: a. b. c. d. e.

Financial Registrar Admissions Library catalog Other

Y Y __X_ N

11/28/95 CORNELL UNIVERSITY 60. What library catalog access points are available to users: a. b. c. d.

Library only Dail up from home orfaculty office Via telenet of local area or other packet switching network Available to all Internet usersworldwide

Page 10

Y Y Y Y

SECTION 7 - COMMENTS 61. Please include here any descriptive information or comments you wish to make regarding the data entered in this questionnaire.

25. r l g has Law working groups for law libraries, which have had projects such as teaching Eureka for legal research.

All programming for administrative computing is done by Law School computing staff. University involvement is storage through uploads for the entire university system.

PAGE 14

ABA 1995 ANNUAL QUESTIONNAIRE PART 6

Self Total C

D.

$

Library Salaries 1.

Salaries paid all professional law library personnel

$___ 393.910

2.

Support staff salaries (non-professionals)

$

287,622

3.

Tem p. Part-Tim e and Student Employees (not w ork study)

$

26,565

4.

Student W ork Study (include both federal and institutional contribution)

$

28,495

U se th e "O ther" c a te g o r y o n ly i f it is n o t r e a s o n a b le to in c lu d e in a n y c a te g o r y lis te d a b o v e .

‘

5.

O ther (explain

_____________ )

$_____________

6.

O ther (explain

__________ )

$_____________ Self Total D

E.

$

Other Salaries Not Included Elsewhere 1.

Research Assistants

2.

G raduate Program Administration

$.

3.

Foreign Program Administration

$.

4.

Clinical Salaries not included elsewhere

$

5.

Student W ork Study excluding library (including federal, state and institutional contributions)

$

U se th e "O ther" c a te g o r y o n ly i f it is n o t r e a s o n a b le to in clu d e in a n y c a te g o r y lis te d a b o v e .

6.

O ther (explain

___________ )

$

7.

O ther (explain

__________ )

$.

Self Total E

QUESTS 19273.1

$

736,592

PAGE 15

1995 ANNUAL QUESTIONNAIRE PART 6

F rin g e B enefits (If you are unable to enter fringe benefits by category and must therefore enter a single figure do not answer questions 1 through 5, skip to question 6 ert total fringes.)

Instruction (A 1-7)

$_

Summer School (Bl-4)

$_

Administrative and Student Services (Cl-15)

$_

Library (Dl-6)

$.

Other (El-7)

$

226,797

Total fringes (Only answer if fringes cannot be broken out/in lines 1 - 5 . ) A

$

Self Total F

$

L ib ra ry O p e ratio n s (Please be careful to avoid double counting.

Expenditures included here should nei also be included in the general law school expenditure section - Section H .) NOTE: This section must be com pleted in consultation with the D irector o f the Law Library.

1.

Serial Subscriptions (including microform serials & CD-ROMS) $

2.

On-Line Legal and Nonlegal Databases (not including bibliographic services, see G-3)

$

753,724

50,889

A cquisition o f Other Library Inform ation Resources (books, non-serial m icroform s, CD-ROM S not reported above, audio-visual, and other) ~ $ 184,023

4.

Binding and Rebinding

$_

27,359

5.

Preservation Activities

$_

3,628

6.

Computer Bibliographic Services (e.g., OCLC, RLIN)

$

7.

Amount Spent from Law Library Budget for Automation of Library Services $_

8.

Library Equipm ent (purchase, rental, repair, maintenance)

$

28,117

9.

Library Supplies, Postage and Sim ilar Expenses (Do no! include supplies and expenses reported in Section H .)

$

15,441

QUESTO 9273.1

PAGE 16

ABA 1995 ANNUAL QUESTIONNAIRE PART 6

10.

Travel

U se th e

*O t h e r " c a te g o r y

.^

$

25 7

o n ly i f it is n ot re a s o n a b le to in c lu d e

in a n y c a te g o r y lis te d a b o v e .

11.

Other (explain Telecommunicatisns

$

30,824

12.

Other (explain Fees, Insurance)

$

1,.229

[Self Total G]

H.

$ 1,120,989

Law School Expenses (exclude library) Include here expenses other than compensation. (First report all expenses related to lines 1, 2, 3 & 4 then report expenses for lines'5-15. In calculating thd expenses for lines 5-17, be certain to exclude those already reported in lines y 2, 3 & 4.) (Do not include in this section library expenses already reported in Section G. Expenses related to facilities maintenance and operation should be reported in Section K, not here.) / >

\

$_

1.

Law Reviews & Journals /

2.

Moot Court and Other Student Competitions (include travel)

3.

Student Organizations/ Newspaper, & Travel Expenses (if fu.Jed through the law school.)

V

$

/ \ /

4.

Expenses related to CLE

\

\

$_ $_

\ T

5.

Equipment Purchase, Rental, Repair dnd Maintenance

$_

6.

Faculty ana other instructional personndl^ Travel (exclude m administrative travel)

$.

7.

Administrative Travel (e.g ., deans, adm issio^ , development)

$

8.

Telephones

$_

9.

Supplies (including instructional)

$

10.

Publications (Including catalogs, alumni magazines, brochures, advertising, promotion, etc...)

$

QUESTU 9273.1

CORNELL UNIVERSITY LIBRARY ANNUAL STATISTICS

UNITS REPORTING:

Atricana CISER Engineering Fine Arts Geneva H otel ILR Law Library Annex

PUBLIC SERVICES DATA - July 1,1994 - June 30,1995 Table 7:

Materials Use

Table 9:

Reference Services

Table 10:

User Access & Instruction

Management Mann Mathematics Music Olin/Kroch (Asia)/Uris Physical Sciences Rare & Ms Veterinary

LIBRARY SERVICES TABLE 7: MATERIALS USE - JU LY 1,1994 - JUNE 30,1995 In Library Materials _______ Use*________

General Circulation*

Endowed Libraries Alricana Annex Engineering Fine Arts Hotel Kroch (Rare and Manuscripts)

44,765

776

Management Mathematics Music Olin/Kroch (Asia) Physical Sciences Uris

Sub-Total

0

0

_______________________

______________________

Sub-Total

0

0

TO TA L

0

0

Statutory Libraries Geneva Exp. Station Ind. & Labor Relations Mann/Entomology Veterinary

‘ INCLUDE MANUAL CIRCULATION COUNTS ONLY. Page 11 i

LIBRARY SERVICES TABLE 9: REFERENCE SERVICES - JULY 1,1994 - JUNE 30,1995

Total Reference Services* Endowed Libraries Africans Engineering Fine Arts Hotel Kroch (R are and Manuscripts) Law M anagement

8 ,0 8 3

Mathematics Music Olin/Kroch (Asia) Physical Sciences Uris

Sub-Total

0

Statutory Libraries G e n e va Exp. Station Ind. & Labor Relations M ann/Entomology Veterinary

Includes assisted computer searches.

____________________

Sub-Total

0

TO TAL

0

Page 13

LIBRARY SERVICES TABLE 10: USER ACCESS AND INSTRUCTION - JU LY 1,1994 - JUNE 30,1995 Bibliographies & Handouts

INSTRUCTION SESSIONS Number Participants

TOURS Number

Participants

Endowed Libraries Africana A nnex Engineering Fine Arts Hotel Kroch (R a re and M anuscripts)

Law

14

71

886

26

298

M anagem ent Mathematics Music Olin/Kroch (Asia) Physical Sciences Uris

Sub-Total

0

0

0

0

0

Sub-Total

0

0

0

0

0

TO TA L

0

Statutory Libraries Entom ology G e n e va E xp. Station Ind. & Lab or Relations Mann Veterinary

‘ During the 1994/95 academic year. “ Reported with Mann Library.

0

0

0

0

Page 14

CORNELL UNIVERSITY LIBRARY ANNUAL STATISTICS

UNITS REPORTING:

Geneva H otel ILR Law Mann

Music Rare & Mss (5 & 12b only) CTS

TECHNICAL SERVICES DATA - July 1,1994 - June 30,1995 Table 5:

Material in Process for Cataloging

Table 12a:

Cataloging of Titles

Table 12b:

Cataloging and Processing of Manuscript Material (ILR & Rare & Mss only)

Table 12c:

Serial and Newspaper Titles Received & Processed

LIBRARY RESOURCES TABLE 5: MATERIAL IN PROCESS FOR CATALOGING - JUNE 30,1995

Processing Center

Volumes/Pieces*

** Central Technical Services ILR Law

2,645

*** Mann Music (predom inantly audio/video) Kroch (R are and M anuscript Collections)

TO TA L

0

Includes all formats.

Includes processing for Africana, Engineering, Fine Arts, Hotel, Management, Mathematics, Music, Olin/Kroch (including maps and Asia Collections), Physical Sciences and 'J Includes processing for Entomology and Veterinary.

LIBRARY SERVICES TABLE 12a: CATALOGING OF TITLES - JULY 1,1994- JUNE 30,1995

Monographs

Mono­ graphs on Microform

Serials

Serials on Microform

Maps

Audio/ Visuals

Computer Files

Reclassified & Recataloge Titles

TO TA L

Endowed Libraries * Central Tech. Services Law ** Music

2 ,9 0 8

0

489

0 0

0

Sub-Total

0

0

Statutory Libraries Geneva Exp. Station Ind. & Labor Relations *** Mann* ***

Sub-Total

0

T O TA L

0

0

_______0

0

_______0

0

_______0

0

_____ 0

0

_______0^

0

0

_______0

Total titles cataloged and recataloged

* Includes Africans, CISER Data Archives, Engineering, Fine Arts, Hotel, Management, Mathematics, Music (books & scores), Olin/Kroch, Physical Sciences and Uris titles ** Sound recordings *** includes Entomology and Veterinary titles.

P a g e 16

LIBRARY SERVICES TABLE 12b: CATALOGING AND PROCESSING OF MANUSCRIPT MATERIAL ~ JULY 1,1994 - JUNE 30,1995

RUN Archives & Manuscripts Records

,

' Collections Processed

Finding Aids Produced

Manuscript Cards Produced

Endowed Libraries Kroch Rare and Manuscript Collections

Statutory Libraries Ind. & Labor Relations Labor Mgmt. Doc. Center

TOTAL

0

0

0

0

Page 17

LIBRARY SERVICES TABLE 12c: SERIAL & NEWSPAPER TITLES RECEIVED AND PROCESSED - JU LY 1,1994 - JUNE 30,1995 SERIALS Titles Beginning of Year

Titles Added

NEWSPAPERS

Subtracted **

Beginning of Year

Titles Added

Subtracted*

Enflowsd-Ubrariss ** Central T e c h . S ervices Hotel Law

Sub-Total

39,859 1,517 5,409

284

46,785

0

366 13 7

103 0

0

386

0 0

0

Statutory Libraries G e n e va E xp. Station Ind. & Labor Relations *** Mann Veterinary

i

932 3,927 9,228 1,041

7 4 20 2

Sub-Total

15,128

0

0

33

0

0

TO TA L

61,913

0

0

419

0

0

* Titles subtracted includes titles that ceased to be published and subscriptions cancelled. � Includes Africana, Engineering, Fine Arts, Management, Mathematics, Music, Olin/Kroch, Physical Sciences and Uris titles. ** Includes Entomology titles.

P age 18 i

CORNELL UNIVERSITY LIBRARY ANNUAL STATISTICS

UNITS REPORTING:

Africana CISER Engineering Fine Arts Geneva H otel 1LR Law

Management Mann Mathematics Music Olin/Kroch (Asia)/Uris Physical Sciences Rare & Mss Veterinary

COLLECTIONS DATA - July 1,1994 - June 30,1995 Table la:

Growth of Printed Volumes in Library

Table lb:

Growth of Printed Volumes in the Library Annex

Tables 2a & 2b:

Growth of Non-Book Material

Table 3:

Growth of Microform Material

v V Table 4:

Growth of Manuscript Material (Rare & Mss, ILR only)

UBRARY RESOURCES TABLE 1a: GROWTH OF PRINTED VOLUMES IN THE LIBRARIES - JULY 1,1994 - JUNE 30,1995

Volumes in Library Beginning of Year

Volumes Added

Volumes Subtracted

Endowed Libraries 14,441 273,789 147,278 27,407 417,645 134,062 43,940 108,830 2,950,306 90,014 173,603

Africana Engineering Fine Arts Hotel Law Management Mathematics Music Olin/Kroch Physical Sciences Uris

Sub-Total

8,802

2,623

4,381,315

Statutory Libraries 55,002 188,889 622,435 79,184

Geneva Exp. Station Ind. & Labor Relations Mann/Entomology Veterinary

Sub-Total

945,510

TO TA L

5,326,825

116938

Total Net Volumes Added to Libraries

Page 2

LIBRARY RESOURCES TABLE 1b: GROWTH OF PRINTED VOLUMES IN THE LIBRARY ANNEX ~ JULY 1,1994 - JUNE 30, 1995 Volumes in Annex Beginning of Year

Volumes Added to Annex

Volumes Subtracted from Annex

Total Volumes in Annex End of Year

Endowed Libraries Africana Engineering Fine Arts Hotel Law Management

0 46,862 5,242 0 0 20,748

Mathematics Music Olin/Kroch Physical Sciences Uris

0

0

0 0 244,765 5,580 0

Sub-Total

323,197

Statutory Libraries Ind. & Labor Relations Mann/Entomology Veterinary

1,087 39,722 6,694

Sub-Total

47,503

TO TA L

370,700

958

Total Net Volumes Added to the Library Annex

0

LIBRARY RESOURCES TABLE 2a: GROWTH OF NON-BOOK MATERIAL -- JULY 1,1994 - JUNE 30, 1995 MOTION PICTURES Beg'ng End of Year of Year

MAPS Beg'ng of Year

End of Year

FILMSTRIPS & SLIDES Beg'ng End of Year of Year

VIDEO-TAPES Beg'ng End of Year of Year

Total Table 2a

Endowed Libraries Africana Engineering Fine Arts Hotel Law M anagem ent Mathematics Music Olin/Kroch Physical Sciences Uris

Sub-Total

0 0 0 0 0 0 0 0 208,251 152 0 208,403

0 0 0 0 1 0 2 0 2,767 0 146

0

0

2,916

0 0 0 0 0 0 0 193 333 42 3,503

1

0

4,071

384 62 119 670 140

0

0 0 0 0 141

140

72 502 792 122 1,625 0

4,491

X

0 0 0 0 0 0

3

0

0

Statutory Libraries 282 0 3,187 0

0 364 0 0

Sub-Total

3,469

364

0

27,498

0

1,360

0

0

TO TA L

211,872

3,280

0

31,569

0

5,851

0

0

G e n e v a Exp. Station Ind. & Lab or Relations Mann/Entomology Veterinary

0

0 94 0 27,404

12 355 0 993

0 0 0 0

Page 5

LIBRARY RESOURCES TABLE 2b: GROWTH OF NON-BOOK MATERIAL - JULY 1,1994 - JUNE 30, 1995 SOUND RECORDINGS Beg'ng End of Year of Year

COMPUTER FILES Beg’ng End of Year of Year

Endowed Libraries Africana Engineering Fine Arts Hotel Law Management Mathematics Music Olin/Kroch Physical Sciences Uris

265 64

0 71

0

0

19 356

13 7 346

0 5 40,692 7,004

356

22 6 449

0

86

21,106

_______ 27

69,511

1,027

10 1,656 538

16 67 1,429 483

Sub-Total

2,204

1,995

TO TA L

71,715

3,022

Sub-Total

11

Statutory Libraries Geneva Exp. Station Ind. & Labor Relations Mann/Entomology Veterinary

0

0

LIBRARY RESOURCES TABLE 3: GROWTH OF MICROFORM MATERIAL ~ JU LY 1, 1994 - JUNE 30,1995 M ICROFILM Beg'ng End of of Year Year

M ICRO FICH E Beg'ng End of of Year Year

M IC R O CA R D Beg'ng End of of Year Year

M IC R O P R IN T Beg'ng End of Year of Year

Endowed Libraries Africans

1,583

7

0

Engineering

1,332

1,648,083

84,052

0

561

5,987

0

0

8,227

0

0

Fine Arts Hotel

1,005

Law

5,262

Management

2,348

Mathematics Music Olin/Kroch Physical Sciences Uris

Sub-Total

5,319

526,085

569,878

774,122

0

0

0

0

42,193

0

53

205

0

0

1,147

5,265

550

0

147,254

1,413,361

9,998

1,047,148

617

23,222

0

0

0

96,923

0

0

161,162

0

4,501,487

0

136,793

0

1,047,148

0

0

Statutory Libraries Geneva Exp. Station

129

1,514

0

Ind. & Labor Relations

4,411

32,636

0

0

Mann/Entomology

2,743

589,767

2,701

1,244

25,648

0

0

Veterinary

Corrected figure.

210 *

0

Sub-Total

7,493

0

649,565

0

2,701

0

1,244

0

TO TAL

168,655

0

5,151,052

0

139,494

0

1,048,392

0

Page 7

LIBRARY RESOURCES TABLE 4: GROWTH OF MANUSCRIPT MATERIAL - JULY 1, 1994 - JUNE 30,1995

Cubic Feet at Beginning of year Unit Libraries/Departments Kroch Rare and Manuscript Collections

16,765 *

Ind. & Labor Relations Labor Mgmt. Documentation Center

9,230

Sub-Total

25,995

Library Annex Kroch Rare and Manuscript Collections

Ind. & Labor Relations Labor Mgmt. Documentation C enter

Corrected figure.

21,067

6,464

Sub-Total

27,531

TO TAL

53,526

Cubic Feet Added

PRESERVATION Year Ending: Ju n e 30, 1995___________ If there is nothing to report, return form with your unit's statistics.

Preservation Statistics will be used for the annual report to the Assoc, of Research Libraries.

Unit Reporting:

____ Law Library

Professional Staff

Non-Prof'l Staff

Student Assistants

Total

P re s e rva tio n Staff in Unit (incl. ad m in istra to rs).

FTE

0.00

S taff e n g a g e d in L ib ra ry ­ w ide p re se rva tio n activities (incl. th o se m e n tio n ed a b o v e ).

FTE

.5

.2

•7

0.00'

Expenditures Salaries & Wages Staff e n g a g e d in L ib ra ry ­ w id e P re s e rv . activities

$11,885

$2,196

$14,081 $ 0 '

Contract Expenditures Conservation ____________ Commercial binding $27,359 Photocopying ____________ Microfilming ____________ Conservation Photography____________ Other contract expend. ____________ Total Contract Expenditures

$0" *29?

Preservation Supplies Preservation Equipment T O T A L PR ESER VATION EXPEND, (incl. Total Salaries & Wages)

Total Preservation Expenditures from External Sources

Page 1

$ 4 1 , 7 3 2 $ .(y

Contract Conservation Treatment (No. of Volumes & Pamphlets) Level 1 Level 2 Level 3 Total (Levels 1+2+3)

In-House

78

0_

78~P?

Unbound sheets treated Photographs & non-paper items Custom fitted protective enclosures constructed Commercial Binding No. of Volumes bound or rebound in-house (using commercial binding methods/materials)

343

4,382

Mass Treatment No. of bound volumes/pamphlets mass deacidified No. of Linear Feet of Manuscripts mass deacidified Preservation Photocopying (No. of bound volumes/pamphlets photocopied in their entirety) Preservation Photocopying (No. of manuscripts photocopied in their entirety)

P age 2

Preservation Microfilming Production ___________Roll Film__________ ___________ Fiche_______ Contract_______ In-House_______ Contract_______In-House Total Volumes

________

Total Titles

_________

Total Exposures

0

Volumes Preserved by Digitization:

o