Cornell Law Library Annual Report 1991

CORNELL LAW LIBRARY Annual Report 1990/91

This report for the year 1990/91 will include references to some activities from 1989/90 because no written report was submitted for that period.

I. Public service A.

Reference service

The quality of individual reference service was maintained throughout this period even though the quantity suffered from the staff vacancies described below under staffing.

In order to meet immediate needs of the library's clientele, certain current-awareness services were suspended in 1990/91; for instance, no Recent Acquisition Lists were published this year.

Next year we plan to revive that publication and also begin a new one - a newsletter of law library activities.

B. Circulation In August 1991 the Law Library's circulation activities will be automated; the NOTIS system will be used for all circulation. To prepare for this, the circulation staff have cleaned up the existing circulation file, checking with faculty about items which have been signed out for years, etc.

Also, bar codes are required to connect the physical object to the online record. A major project, involving 110,000 bar codes, which began in spring 1991, has been extraordinarily well coordinated by Pat Court. All library staff - Public Services nnd Technical Services - bar coded the major serials .locations 10 and JX 1). Joining them later were members of ^ special project staff funded by the library system, who worked primarily with the non-serial collection.

C. Computer-assisted research

/

A newly-equipped computer training room was opened for student use in October 1990. Its 15 computers have access to the Law School network's complement of offerings, including LEXIS, WESTLAW, and WordPerfect. Specific law school courses met regularly in this room during both semesters of 1990/91 to enable students in the courses to use the computers during their instruction periods.

Two significant developments enhanced our retrieval of information from LEXIS and WESTLAW. 1

M. 5

LEXIS has installed a stand-alone printer which is available to faculty or library staff for printing entire documents from the LEXIS databases. For faculty, this is especially useful as they can issue a command at home or in their office to have their material printed on this printer, freeing their personal computers and printers for other activities.

Both companies upgraded their equipment here and enhanced the software to make possible for students to either print entire documents or save them to disc. Prior to this year, students could print only screen by screen.

NEXIS has been available to the Law School as part of the LEXIS subscription for 18 months. This has had a significant impact on legal research for the publications available on NEXIS have expanded significantly and provide useful starting points for research. While the number of hours logged on NEXIS is still significantly less than those on LEXIS itself, we are currently using NEXIS more than we did LEXIS five years ago.

Both LEXIS and WESTLAW made it much easier, during the past year, for faculty to get individual passwords to access their systems from home or office. Students may also get personal passwords to use with the law school equipment or elsewhere.

This proved very helpful for those students visiting other institutions during academic breaks, for most law schools have been allowing students from other schools access to their LEXIS and WESTLAW equipment when the students use their personal passwords.

II.

Technical service A. Productivity

The Technical Services Department has been extraordinarily productive during the past year. The rv ■’ber of . jw orders placed increased 65% in 1989/90 over 1988/8S nd another 89% in 1990/91. This, of course, increased the work flow throughout the department, e.g. the number of invoices processed increased by 21%.

/

The Acquisitions section processed a total of 65,500 items this year. Even though many items are now recorded on NOTIS (5,646 this year, up 23%) rather than manually, the manual Kardex still processed about 2,000 items a month.

The cataloging section cataloged, recataloged or converted to NOTIS 11,492 titles in 1990/91 up 23% over the previous year.

A concentrated effort was made to increase the "holdings records" in NOTIS, the records which show exactly which volumes the library has for each title. In 1989/90, 6,169 of these 2

records were created or updated; in 1990/91, 8,229, an increase of 33%.

B. Conversion of cataloging records to NOTIS To improve the usefulness of the online catalog, we undertook to convert all records for United States materials to the NOTIS format, with no additional staff. The Department's goal was to complete half of the records this year; in fact, through prodigious effort, the project was finished before the year's end. Thus, not only can one find all U.S. materials through NOTIS, one can sign them out on the NOTIS circulation system. The next conversion project is the European Community collection. However, that will not go as rapidly because the catalogers will be concentrating on the problems surfacing in the bar coding project.

During the last two years, we have reviewed the holdings of materials by and about the Cornell Law School and its faculty.

We have created a Cornelliana section and have NOTIS records for all materials there.

III. Collection Development and Maintenance A. Substitution of online access for hard copy During this period we moved more toward substitution of online access to materials for other subscriptions. This is a very viable option now that ready access to LEXIS and WESTLAW to students and faculty through the law school network and off-line printing of complete documents is possible (heretofore, printing was only screen by screen).

We continue to receive the Records and Briefs of the United Suates Supreme Court in hard copy, but the Court's Clerk does not _ ..ip them until November of the next year's term. We i subscribed to the microfiche edition of the briefs as well, because the fiche arrived about a month after the case was argued. Now LEXIS provides the full text more promptly than the fiche, with better printing than the microfiche reader/printer, at no additional cost, so the microfiche subscription was canceled at a savings of $900 per year.

State documents are difficult to acquire and to keep current. We found that the files of state attorneys-general opinions in LEXIS and WESTLAW included all fifty states and were from one to four years more current than the hard copy supplied by the states, so we have stopped trying to acquire the printed version.

State administrative regulations are published in voluminous 3

loose-leaf services which are very hard to acquire and even harder to file. As a result, one is never sure the set is complete or current. Moreover they are poorly indexed.

Whenever these regulations appear in either LEXIS or WESTLAW, we are canceling the hard copy edition, at a saving of $300 - $600 per year per set, plus the staff time for filing.

B. Acquisitions The total spent for acquisitions in 1989/90 was $610,009; in 1990/91, it was $686,062. We were able to increase the number of new titles ordered, yet stay within the funds available while the foreign exchange rate of the U.S. dollar fell, by carefully considering all expenditures and making judicious cancellations, such as some expensive loose-leaf services from foreign countries and some foreign monographic series as well as the materials replaced by online services. The average price of our new U.S. monographs was $40.74; non-U.S. (including all international law materials wherever published) cost an average of $64.69. This 59% difference shows one impact of the foreign exchange rate this year, even though it became more favorable as the year progressed.

Sometime during 1991/92 the Law Library will add its 400,000th book, for the volume count on June 30, 1991 was 399,173. We added 8,275 volumes in 1989/90 and withdrew 1,368 for a net growth of 6,907; the following year we added 8,318 and withdrew 2,107 for a net growth of 6,211. The additional withdrawals resulted from the review of the collection that accompanied the conversion of the U.S. records to machinereadable form. Whenever more than two copies of the same edition were listed, the extras were reviewed for withdrawal (many of these were multiple copies of old reserve materials). Also, all of the old state manuals and bluebooks were withdrawn; we will rely on Olin's collection, which is more complete than Law's has ever been.

C. Preservation

/

The University Library's Conservation Department performed its first major conservation project for the law library by taking our first edition of Blackstone's Commentaries from a very poor, disbound set almost impossible to use without further damage to the books to a beautifully bound, solid set that can be used without danger.

That Conservation Department has also begun an inventory of the Rare Book Room to determine the extent of conservation treatment needed by the volumes there. Their first impression is disheartening; almost every volume needs some treatment. Many of the oldest pieces appear to have been "baked" at some time, . probably by being shelved next to a fireplace or chimney by some early owner.

4

IV.

Staffing

The dominant staffing issue for this period was the turnover of the reference staff. Gail Fruchtman and Jackie Cantwell who joined the staff in 1988/89 each resigned and left the library in May and June 1990, which left the Head of Public Services, John Hasko, as the only reference librarian on the staff. No successors were in place when classes resumed Fall 1990, so he had not only the reference responsibilities but also Practice Training I to manage until October 15 when Pat Court joined the staff. Not until Linda Karr O'Connor arrived May 29, 1991, was the reference staff back to full strength. Both Court and O'Connor are experienced law librarians, so they needed only the briefest introduction to the Cornell Law Library before they were able to take all reference questions.

One bright spot in this scenario was the new position of Administrative Supervisor/Access Services, an exempt position filled most capably from within by Janet Gillespie. She assumed responsibility for all circulation activities and Public Service student assistants.

She also alternated with Hasko at the Reference Desk, not only during the day but also nights and Saturdays.

Further service for the Computer Lab was provided by having a full-time person, with considerable knowledge of both hardware and software, working afternoons and evenings.

A great change in the very stable Technical Service staff occurred when Margie Axtmann, Acquisitions Librarian here since 1982, left to become Head of Technical Services at the University of Minnesota Law Library. Her replacement, Sandy Beehler, arrived with experience at the Harvard Law Library and Northeastern University Law Library.

In recognition of her experience and de facto operatic Jean Pajerek was made Head of Cataloging.

As anticipated, the expansion of the building has increased the need for student assistance. Our expenditures for students wages for the past three years were: 1988/89 $10,694 1989/90 $21,289.33,^5 1990/91 $2 3 r&fL?' (excluding special project funds) During this time the pay scale increased by 16.5%.

To prepare for online circulation, the Law Library was given a budget of $29,000 for student assistance in bar coding the collection. This process started in May 1991.

5

Cornell University Library Annual Statistics 1990-1991 Instructions To produce the annual report of the University Librarian to the Provost and to meet the Library's reporting requirements for state and national agencies and library organizations, the University Library Administration must gather data from you about the units you manage.

Instead of distributing a general purpose worksheet, this year we are distributing sets of worksheets, arranged by subject. You have been sent only the worksheets you must complete. The worksheets are divided into packets: public services data; collections data; technical services data; interlibrary loan data; and fiscal and personnel data. The cover of each worksheet packet tells you what tables from the report are included. You should fill in the blanks on the tables on the line for your library. In many cases you will have more detailed information in your department records than the tables require. For example, you have reference statistics divided into information/direction, and other categories, but we only want the total number of questions for the annual report.

We have made the change from a general reporting form to packets of worksheets in order to save time and to decrease the chance of double counting and double reporting. It is especially important that you only provide the information you have been asked to provide. Interlibrary loan transactions will be counted centrally. Patricia Schafer will compile these statistics from Olin Access Services data as well as input from the other interlibrary loan offices. Cataloging and serials subscription management statistics for all "customers" of Central Technical Services will be counted

by CTS. The endowed unit libraries are not being asked to record any information about serials subscriptions. Units should record the numbers of bound volumes of serials in their count of printed volume.

Annual

Statistics

Instructions

Continued...

Page 2

Two especially important points this year are the following.

1. Circulation statistics.

We now use the term "materials use" for circulation transactions.

You will see that the categories here are divided into in-library use and general circulation. You should enter only the manual circulation transactions for your unit. We will use the statistics from NOTIS for all online circulation transactions, both charges and renews. Since NOTIS does not distinguish between reserve and general circulation, we will count all NOTIS transactions as general circulation, not as in-building use. You should record your ma n u a l reserve transactions (whether they are reserve because they are short-term loans or reserve because they are restricted to a particular place in your library) under the category, "general circulation."

2. Non-book materials Last year was the first time that we displayed the counts for non­ book materials in the annual report. This year we will record the growth of these formats from July 1, 1990 to June 30, 1991. The table has been altered to reflect this change.

Completed forms should be returned to Chris Eaton in 201 Olin

by Monday, August 12.

COLLECTIONS DATA Table la: Growth of Printed Volumes in Unit Library July 1, 1990 - June 30, 1991 Table lb: Growth of Printed Volumes in the Library Annex July 1, 1990 - June 30, 1991 Table 2a & 2b:

Growth of Non-Book Materials - July 1, 1990 - June 30, 1

Table 4:

Growth of Microform Material - July 1, 1990 - June 30, 1991

Table 5:

Growth of Manuscript Material - July 1, 1990 - June 30, 1991

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L IB R A R Y R E S O U R C E S TABLE 1g:„ G R O W T H O F PRINTED V O L U M E S IN T H E U N IT L IB R A R IE S - J U L Y 1. 1990 - J U N E 30. 1991

Volumes in Library Beginning of Year 13,182 235,540 137,687 24,211 392,952 131,170 38,039 96,710 2,585,075 82,002 161,217

Endowed Libraries Africans Engineering Fine Arts Hotel Law Management Mathematics Music Olin“ Physical Sciences Uris Sub-Total Statutory Libraries Geneva Exp. Station Ind. & Labor Relations Mann*** Veterinary

3,897,785

Volumes Added

Volumes Subtracted

8,318

Total Volumes In Unit Library

2,107

0

0

399,163

50,239 171,096 573,016 71,552

Sub-Total

865,903

0

0

TOTAL

4,763,688

0

0

Total Net Volumes Added

0

“ Includes general and special collections ‘ “ Includes Entomology Page 2

L IB R A R Y R E S O U R C E S TABLE 1b: GROWTH OF P R IN T E D V O L U M E S IN T H E L IB R A R Y A N N E X - J U L Y 1, 1990 - J U N E 30. 1991

Endowed Libraries______ Africans Engineering Fine Arts Hotel Law Management Mathematics Music Olin” Physical Sciences Uris Sub-Total

Volumes in Annex Beginning of Year 79 46,567 2,050 0 0 28,114 0 0 322,753 5,579 0 405,142

Statutory Libraries Ind. & labor Relations Mann*** Veterinary

Volumes Transferred To Annex

Volumes Transferred from Annex

0

0

0

0

Total Volumes In Annex End of Year

0

1,087 39,722 6,707

Sub-Total

47,516

0

0

TOTAL

452,658

0

0

Total Net Volumes Added

0

“ Includes general and special collections “ ’ Includes Entomology Page 3

LIB R A R Y R E SO U R C E S NON-BOOK M A T E R IA L S - J U L Y 1. 1990 - J U N E 30. 1991

T A B L E 2a:

M A PS

Endowed Libraries Africana Engineering Fine Arts Hotel Law Management Mathematics Music Olin* Physical Sciences Uris

Beg'ng of Year 0 0 0 0 0 0 0 0 190,887 0 0

End of Year

M O TIO N

F IL M S T R IP S

P IC T U R E S Beg’ng End of Year of Year 0 0 0 0 1 0 2 0 2,680 0 140

& S L ID E S Beg'ng End of Year of Year 0 0 0 0 0 0 0 0 15 42 3.493

V ID E O -T A P E S End Beg'ng of Year of Year 0 1 68 846 112 108 0 4 175 272 38 1,209

Total Table 2a 0 0 0 0 0 0 u 0 0 0 0 0

2,721

Sub-Total

190,887

2,823

3,550

Statutory Libraries Geneva Exp. Station Ind. & labor Relations Mann** Veterinary

275 0 3,120 0

0 228 0 17

0 0 0 31,311

2 100 0 64 7

0 0 0 0

Sub-Total

3,395

245

31,311

749

0

TOTAL

194,262

34,861

3,470

______

•Includes general and special collections “ Includes Entomology

3,068

______

Page 5

LIBRARY RESOURCES T A B L E 2b:

N O N -B O O K M A T E R IA L S -- J U L Y 1. 19 90 - J U N E 30, 1991

SOUND

Endowed Libraries Africana Engineering Fine Arts Hotel Law Management Mathematics Music Olin* Physical Sciences Uris

RECORDINGS Beg'ng End of Year of Year 81 0 0 0 305 297 0 6 36,875 6,724 0 16,480

COMPUTER FILE S Beg'ng End of Year of Year 0 4 0 0 2 4 108 0 0 0 1 4

Total Table 2b 0 0 0 0 0 0 0 0 0 0 0

Totals From Table 2a

Total Non-Book M aterials (2a -i- 2b) 0 0 0 0 0 0 0 0 0 0 0

Sub-Total

60,463

119

0

0

Statutory Libraries Geneva Exp. Station Ind. & labor Relations Mann** Veterinary

0 1,401 0 599

1 43 377 362

0 0 0 0

0 0 0 0

Sub-Total

2,000

783

0

0

TOTAL

62,463

902

0

0

•Includes general and special collections ••Includes Entomology

LIBRARY RESOURCES T A B L E 4:

Endowed Libraries Africana Engineering Fine Arts Hotel Law Management Mathematics Music Olin** Physical Sciences Uris Sub-Total

Statutory Libraries Geneva Exp. Station Ind. & Labor Relations Mann*** Veterinary

G R O W T H O F M IC R O F O R M M A T E R IA L S -

J U L Y 1. 1990 - JU N E 30. 1991

MICROFILM End of Beg’ng of Year Year 939 1,012 424 979 4,961 4,817 1,530 53 1,122 130,725 51 0

MICROFICHE Beg’ng End of of Year Year 3 1,281,216 5,928 5,127 333,087 307,052 595,803 204 1,450 894,965 20,849 58,069

MICROCARD Beg’ng End of Year of Year 0 84,052 0 0 0 0 42,193 0 929 9,818 0 0

MICROPRINT End Beg’ng of Year of Year 0 0 0 0 0 0 0 0 0 1,047,148 0 0

141,652

3,170,666

136,992

1,047,148

0

122 3,151 1,995 210

0

1,494 29,361 492,743 6,929

0

Total Microforms 0 0 0 0 0 0 0 0 0 0 0 0

0

0 0 1,244 0

0 0 2,701 0

0 0 0 0

Sub-Total

5,478

0

530,527

0

2,701

0

1,244

0

0

TOTAL

147,130

0

3,701,193

0

139,693

0

1,048,392

0

0

“ Includes general and special collections “ 'Includes Entomology

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Page 7

LIBRARY RESOURCES T A B L E 5:

G R O W T H O F M A N U S C R IP T M A T E R IA L - J U L Y 1. 1990 - J U N E 30. 1991

Unit.Lltirgries/Pepartments Olin Manuscripts & Archives Rare Books Icelandic Ind. & Labor Relations Labor Mgmt. Documentation Ctr.

Cubic Feet at Beqinninq of year

Cubic Feet at End of Year

7,744 5,606 24

5,873

Sub-Total

19,247

Annex Library Olin Manuscripts & Archives Rare Books Icelandic

20,473 121 0

Ind. & Labor Relations Labor Mgmt. Documentation Ctr.

Cubic Feet Added

0

6,426

Sub-Total

27,020

0

TOTAL

46.267

0

Page 8

TECHNICAL SERVICES DATA Table 3: Serial and Newspaper Titles Currently Received and Processed July 1, 1990 - June 30, 1991 Table 6: Table 11a:

Material in Process for Cataloging - June 30, 1991 Cataloging of Titles - July 1, 1990 - June 30, 1991

Table lib : Cataloging and Processing of Manuscript Material July 1, 1990 - June 30, 1991

LIBRARY SERVICES TABLE 3: SERIAL & NEWSPAPER TITLES CURRENTLY RECEIVED AND PROCESSED - JULY 1. 1990 - JUNE 30. 1991

Endowed Libraries Central Tech. Services** Hotel Law Sub-Total

T itle s Beginning of Year

Serials________________ Total T itle s Withdrawn T itle s Serial Added & Cancelled* T itle s

37,518 1,328 5,139

215

43,985

0

185 0

5,169

_________________ Newspapers T itle s Withdrawn Beginning T itle s of Year Added & Cancelled* 455 6 7 468

Total Newspaper T itle s

7 0

0

Statutory Libraries Geneva Exp. Station

Ind. & Labor Relations Mann*** Veterinary

974 3,594 9,905 1,343

7 4 20 4

Sub-Total

15,816

0

0

35

0

0

TOTAL

59,801

0

0

503

0

0

‘Titles Withdrawn & Cancelled" includes titles that ceased, but remain in the collection. “ Includes Africana, Engineering, Fine Arts, Management, Mathematics, Music, Olin, Physical Sciences and Uris titles. “ "Includes Entomology titles.

Page 6

LIBRARY RESOURCES TABLE 6: MATERIAL IN PROCESS FOR CATALOG ING -JUNE 30. 1991

Er.ase5.siiifl._Se.nlgr

VQigmg§/Pigce.s

Central Technical Services'* ILR Law

1,816

Mann*** Music (predominantly audio/video) Olin (maps) Uris (audio/video)

____________ TOTAL

0

’ Some counts were done at later dates. “ Includes processing for Africana, Engineering. Fine Arts, Hotel, Management, Mathematics, Music, Olm, Physical Sciences and Uris. “ ’ Includes processing for Entomology and Veterinary.

LIBRARY SERVICES T A B L E 11a:

Endowed Libraries Central Tech. Services* Law Music Uris Media

Mono­ graphs

C A T A L O G IN G O F T IT L E S -

Mono­ graphs on Microform

Serials

Serials on M icro­ form

J U L Y 1. 1 9 90 - J U N E 30. 1991

Maps

Audio/ Visuals 4

Computer Flies 2

Reclassified & Recataloged T itle s

TOTAL

306

1,533

1,298

6

215

8

0

0

0

0

0

0

0

0

0

0

Sub-Total

0

0

0

0

0

0

0

0

0

TOTAL

0

0

0

0

0

0

0

0

0

Sub-Total

Statutory Libraries Geneva Exp. Station Ind. & Labor Relations Mann**

Total titles _.~.oged and recataloged

’ Includes Africana, Engineering, Fine Arts, Hotel, Management, Mathematics, Music, Olin, Physical Sciences and llris titles.

"Includes Entomology and Veterinary titles.

* \

0

Page 14

LIBRARY SERVICES TABLE 11b: CATALOGING AND PROCESSING OF MANUSCRIPT MATERIAL - JULY 1. 1990 - JUNE 30. 1991

Endowed Libraries Olin Manuscripts & Archives Rare Books Sub-Total

RUN Archives & Manuscripts Records

Collections Processed

Manuscript Cards Produced

Finding Aids Produced

0

0

0

0

Sub-Total

0

0

0

0

TOTAL

0

0

0

0

Statutory Libraries Ind. & Labor Relations Labor Mgmt. Doc. Center

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Page 15

PUBLIC SERVICES DATA Table 7:

Materials Use - July 1, 1990 - June 30, 1991

Table 8:

Reference Services - July 1, 1990 - June 30, 1991

Table 9:

User Access and Instruction - July 1, 1990 - June 30, 1991

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LIBRARY SERVICES T A B L E 7:

M A T E R IA L S USE -- J U L Y 1, 1 990 - JU N E 30. 1991

In Library Materials Use

Endowed Libraries Africana Annex Engineering Fine Arts Hotel Law Management Mathematics Music Olin ” Physical Sciences Uris

General Circulation

0 0 0 0 32,713

25,364

0

0

_____________

_______________

Sub-Total Statutory

Total Materials Use

58,077

0 0 0 0 0 0 0 0

Libraries_____

Geneva Exp. Station Ind. & labor Relations Mann*** Veterinary

Sub-Total

0

0

TOTAL

______0

_____________ 0

‘All circulation figures from the online circulation system are recorded as general circular* •’ Includes general and special collections.

•"Includes Entomology.

Page 10

LIBRARY SERVICES TABLE 8:

Endowed Libraries Africana Engineering Fine Arts Hotel Law Management Math Music Olin** Physical Sciences Uris Sub-Total

REFERENCE SERVICES - JULY 1. 1990 - JUNE 30. 1991

Reference Questions* Answered

Computer Assisted Search Service/ COMPASS

Total Reference Services

0 0

0 0 6,711

287

6,998

0

0 0 0 0 0 0 0

0

0

Statutory Libraries Geneva Exp. Station

Ind. & Labor Relations Mann*** Veterinary Sub-Total

TOTAL

0 0 0 0

____________ 0

0

0

0

0

0

‘ Includes information, directional, reference, search, and problem questions. “ Includes general and special collections. “ ‘ Includes Entomology.

Page 11

LIBRARY SERVICES T A B L E 9:

Endowed Libraries Africana Annex Engineering Fine Arts Hotel Law Management Mathematics Music Olin Physical Scionces Uris

U S E R A C C E S S A N D IN S T R U C T IO N -- J U L Y 1. 1990 - JU N E 30. 1991

Bibliographies & Handouts

Instruction Sessions Number Participants

Tours Number Participants

15

10

217

0

0

0

Ind. & Labor Relations Mann Veterinary

__________

_________

_______ 0

TOTAL STATUTORY

0

0

0

0

0

TOTAL

0

0

0

0

0

TOTAL ENDOWED

30

317

0

0

Statutory Libraries Geneva Exp. Station

_

_____________________

X

Page 12

AMERICAN BAR ASSOCIATION SECTION OF LEGAL EDUCATION AND ADMISSIONS TO THE BAR FALL 1991 LAW SCHOOL ANNUAL QUESTIONNAIRE

PART III - LIBRARY Report financial figures in whole dollars and all other figures in whole numbers, except where otherwise indicated. If exact figures are not available, enter your best estimate. Space has been provided at the end of the questionnaire to enter any comments on the data re­ ported. An asterisk (*) marks a defined term. It may be helpful to review the definitions in the printed questionnaire before beginning.

Return disk, one printed copy, and Dean's Certification Form by October 1, 1991, to: Kathleen S. Grove Asst. Consultant on Legal Education American Bar Association Indiana University 550 West North Street Indianapolis, IN 46202

SCHOOL NUMBER Name of Law School: City:

99

CORNELL U._________

ITHACA______________ _

State:

NY

Name of Director:

Jane L. Hammond

Name of Person to Receive Inquiries:

Jane L. Hammond_________

Title of Person to Receive Inquiries:

Edward Cornell Law Lib'n

Telephone Number:

(607)255-5857

Fax Number:

(607)255-7193

Ext. ____

ABANET Number: Ending month of library fiscal year (number of month)

6

CORNELL U.

Fall 1991

Page 2

SECTION 1 - INFORMATION RESOURCES (1990-91 Fiscal Year) a.

Added during fiscal year

b.

Withdrawn during fiscal year

8,840

2,197

406,955

2. Microfilm reels*

144

0

4,961

3. Volume equivalent of microfilm reels (microfilm reels x 5)

720

0

24,805

26,035

530

332,557

4,339

88

55,426

0

0

0

1. Volumes* (excluding microforms)

4. Microfiche* (include microcards) 5. Volume equivalent of microfiche and microcards (microfiche / 6) 6. Units of other microform formats

7. Total volumes* and volume equivalents held (Questions lc + 3c + 5c)

487,186 a.

Added during fiscal year

8. Titles* (excluding nonbook titles)

c.

Held at end of fiscal year

b.

Withdrawn during fiscal year

c.

Held at end of fiscal year

1,513

417

156,749

14

0

420

8

0

495

a. Do you determine title quantity by shelf measurement? (Y/N) N 9. Microform titles* 10. Other non-book titles* 11. Number of CD-ROM disks held

5

12. Number of active serial subscriptions*

5,429

13. Number of active serial titles*

5,176

14. If library is a federal depository, what percentage of items are selected?

16.0

CORNELL U.

Fall 1991

Page 3

SECTION 2 - INFORMATION ACCESS (1991-92 Fiscal Year) 15. Number of microform readers

4

16. Number of microform reader printers

2

17. Number of computer work stations* in the library or under library control: (Do not report a computer work station in more than one category) a. b. c. d. e.

used predominately by law students used predominately by law school faculty used predominately by law school staff used predominately by law library personnel other (specify):__________________________________

18. Number of computer printers in the library or under library control:

21 0 1 26 0

______ 20

19. How many CD-ROM players are installed in work stations identified in Question 17?

20. Total hours of all online* computer assisted legal research, last fiscal year

4

LEXIS

WESTLAW

5,631

3,106

21. This question deleted in 1991-92.

22. Have you automated any of the following functions? (Y/N) a. c. e. g.

23.

Public catalog Y b. Cataloging _Y Budget & accounting Y d. Acquisitions _Y Serials control Y f. Circulation _Y Other__________________________________________________

Does the library participate in: ("Participate" means contribute records to the database)

a. OCLC? b. RLIN? c. WLN?

N Y N

24. If you do not participate, do you have access to: a. b. c. d.

OCLC in-house RLIN in-house WLN in-house Not applicable

N N N

OCLC elsewhere on campus RLIN elsewhere on campus WLN elsewhere on campus

Y N N

CORNELL U. - Fall 1991

Page 4

SECTION 3 - PERSONNEL (1991-92 Fiscal Year) Part-Time 25. Number of librarians and other professional staff*

Full-Time

0

26. Number of full-time equivalent* part-time librarians and other professional staff* 27. Number of support staff (excluding hourly students and other temporary part-time support staff)

8

0.0

6

28. Number of full-time equivalent* part-time support staff (excluding hourly students and other temporary part-time support staff) 29. Full-time equivalent* students and other temporary part-time employees 30. Number of hours worked by hourly students and other temporary part-time employees, last fiscal year 31. Average hourly rate paid students or other temporary part-time employees, current fiscal year

11

3.4

10.3

9,965

4.95

32. Base salary* that would be paid to an entry level professional librarian, current fiscal year

22,000

33. Base salary* for director of law library, current fiscal year

0

34. Fringe benefits* for director of law library, current fiscal year

0

NOTE: If you do not wish salary information for the director of the law library to be distributed on a confidential basis in our subscription service, please so indicate below. Note that Deans wishing to withhold this information from distribution will not receive the Consultant's salary table for directors of law libraries.

WITHHOLD DIRECTOR'S SALARY INFORMATION FROM DISTRIBUTION? (Y/N)

__N

35. Years of professional library experience, director of law library

39

36. Director of law library degrees code*

MJ

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37. Please estimate the starting salaries for those new to librarianship who will have been hired at your school for the fall of 1991?

MLS only MLS/JD Other (give degree code*) ______

22,500 25,000 0

38. For the current fiscal year, and with respect to full-time professional* members of the library staff other than the director of the law library, please state: a. Average salary b. Median* salary

34,714 30,000

39. For the current fiscal year, and with respect to full-time non-professional members of the law library staff, please state: a. Average salary b. Median* salary Note:

19,736 19,000

Additional salary data is requested in Section 8.

SECTION 4 - FINANCIAL RESOURCES (1990-91 Fiscal Year) NOTE:

Report expenditures in one category only.

40. Salaries*/wages (excluding fringe benefits*) paid all law library personnel, including permanent part-time employees and excluding student and temporary part-time employees, last fiscal year 504,561 41. Fringe benefits* paid to law library personnel, last fiscal year

133,932

42. Student and temporary part-time employee wages paid (excluding federal contribution to work/study wages, see Question 57), last fiscal year

24,799

43. Total salaries, wages and fringe benefits paid last fiscal year (Questions 4 0 + 4 1 + 4 2 )

663,292

44. Amount spent for serial subscriptions, last fiscal year (including microform serials and CD-ROMS)

589,607

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45. Amount spent for online legal and nonlegal databases, last fiscal year (not including bibliographic services, see Question 50) a. Amount paid by governing institution b. Amount paid by users (fee-paid searches)

32,312

32,312 ________0

46. Amount spent on acquisition of other library information resources (books, non-serial microforms, audio-visual, CD-ROM not reported in Question 44 and other formats), last fiscal year

74,661

47. Amount spent on binding and rebinding, last fiscal year

20,994

48. Amount spent on other preservation activities, if any, last fiscal year 49. Amount spent on library equipment* (purchase, rental, repairs, maintenance) and library supplies, last fiscal year (Do not include automation expenses reported in Question 51) 50. Amount spent for computer bibliographic services, last fiscal year (e.g. OCLC, RLIN) 51. Amount spent for automation of library operations,* last fiscal year

450

41,583

0

6,923

52. Other library expenditures, last fiscal year 12,904 Describe categories: travel, staff development, staff recruitment

53. Total amount spent on law library last fiscal year (sum of Questions 43-52)

1,442,726

54. Please indicate the amount of funds in Question 53 received from endowment or gift income

23,901

55. For Questions 44-52, please state the total amount that was for one-time major expenditures: Question 49 51

Amount 7,303 6,923

0

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56. Amount spent for law library staff development* during the last fiscal year, regardless of source of funds

10,567

57. Total federal contribution to work/study wages, last fiscal year

24,708

58. Total amount budgeted* for law library current fiscal year (include same categories used in Questions 43-52)

1,588,241

SECTION 5 - LIBRARY PHYSICAL FACILITIES 59. Net square feet of space assigned for library purposes*

65,700

60. Linear feet of shelving capacity:* a. Occupied by librarymaterials b. Not occupied 61. Net square feet of space used for off-site storage of library materials

62,056 37,527

0

62. Number of carrel seats available for library users

194

63. Number of non-carrel study seats available for library users

252

64. Number of all study seats available for library users (Question 62 + Question 63)

446

Page 8

CORNELL U. - Fall 1991

SECTION 6 - HOURS OF LIBRARY OPERATION Regular Schedule 65. Number of hours per week library is open a. Hours per week professional staff* on duty b. Hours per week only full-time support staff on duty c. Hours per week only students or other part-time staff on duty 66. Number of hours of reference service provided per week

Abbreviated Schedule*

90

45

56

45

19

0

6

0

56

45

67. Number of weeks per year library operates on: a. Abbreviated schedule*

13

b. Extended schedule

10

68. Is access to the library after hours, without any staff present, generally allowed for: a. Law students?

Y

b. Law faculty?

_Y

SECTION 7 - INTER-LIBRARY LOAN 69. Inter-library borrowing requests* last fiscal year: a. Sent by library _____285 c. Received by library ____ 336

b. Filled for library _____163 d. Filled by library _____217

70. For the figure reported in 69d, how many requestswere filled by: a. b. c. d. e.

Loan of original Photocopy Microform duplication Telefacsimile Other

M 141 ______0 12^ 0

71. What provision is made for access to information available through consortia or network arrangements? Answer Y for all that apply. a. b. c. d. e.

Telefacsimile Overnight courier Consortium staff delivery Library messenger E-mail (transmission oftext)

Y N N N N

Page 9 is missing

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SECTION 9 - COMMENTS 73. Please include here any descriptive information or comments you wish to make regarding the data entered in this questionnaire.

50. All RLIN costs are paid by the central university library system.

We have no rational way to prograte the law library's costs.

52. All costs of maintaining the NOTIS system are paid by the central university library system. We cannot prorate the law library's share of those costs.