Cornell Law Library Myron Taylor Hall Ithaca, New York 14853 (607) 256-7236
Cornell Law Library Annual Report 1984/85
Again, this year, the dominant themes in the Cornell Law Library were computers, staffing and space.
STAFFING Two professional positions were vacant for extended periods. Assistant Cataloger David Swenson became ill last April and then permanently disabled. Under Cornell policy, he remained on our payroll for six months, and we were not able to begin a search for a permanent successor until the six months expired Nov. 6. Given the length of the normal search procedures for pro足 fessional positions, we were not able to identify and hire a successor to begin here until the end of February. Jean Pajerek, our new assistant cata足 loger, brings strong language skills and will concentrate on cataloging our foreign materials which have had a very low priority for several years. Joanne Scanlon left in October after five years as reference librarian here to take a similar position in the Harvard Law Library. Her successor, Bruce Kennedy, did not arrive until mid-March, so for five months we had only two professionals on the Public Services staff. That we managed to maintain our level of service during this period of heaviest library use was due in large part to the extra efforts of Nancy Moore, Alan Diefenbach and Kit Kreilick plus the willingness of the support staff to help wherever needed. Neverthe足 less, after five months the exhaustion was all too evident. This experience reinforced the belief that our present level of staffing is at the very margin when all positions are filled; that we have no slack to take up vacancies when they occur. This also made clear that we have been very fortunate in attrac足 ting highly competent and flexible people to our support staff positions; without them even the temporary loss of one professional would have been 'crippling. For reasons other than the pressure of their positions, three of the five support staff members in the Public Services Department resigned in April and May to move from the Ithaca area. We hope to be able to attract equally skilled and dedicated people to these positions before the fall term begins.
The Technical Services Department kept its support staff in tact for the entire year, but due to the hiatus in the Assistant Cataloger position dis cussed above and Margie Axtmann's maternity leave from April 1 to June 20, the professional staff was at full complement for less than two months during the year.
COMPUTER-CENTERED ACTIVITIES Our Technical Services staff will be participating in the tape load and editing process. Very probably some of the Public Services staff will be involved in designing the user—interface modules. A circulation component will be included in the system being acquired. Before that computer-based system can become operational, the database must be available on-line locally; the individual volumes must be marked with bar code (like the grocery stores use); and the codes connected to the on-line catalog record for the volume. Thus, on-line circulation will not be a reality until some time after the cataloging database is available on-line. We do not expect to move our cataloging and acquisitions operations from RLIN to the local system for several years. In preparation for this on-line catalog, the cataloging department has been increasing the number of retrospective holdings in the RLIN data base at the same time as the current acquisitions are being cataloged. This year the project to catalog and classify the entire Canadian collection was completed on RLIN. In the coming year the trial collection, which has never been classified and which has less than satisfactory cataloging, will be recataloged and classified on RLIN. Within the Law Library personal computers received an increasing amount of attention. We started the year with three pcs and added two during the year. All of the equipment was being used regularly by the end of the spring semester. A sixth pc may be added by the end of 1985. The initial use was for computer-assisted instruction and for WESTLAW access. Later the library acquired a word-processing package which became very popular with the students. Many students also have personal word-processing software which they used on the library pcs. With the increase in computer use came a developing expectation by computer users that library staff should be able to troubleshoot program and printer malfunctions. In addition keeping the printer supplied with paper and fixing it when it malfunctioned came as regular a part of the staff routine as taking care of the photocopiers (and subject to the same lack of satisfaction on the part of both staff and users). Staff computer literacy has grown somewhat, reflecting knowledge gained on the fly rather than by any systematic training, because the total demands on the staff, particularly during the hiatus in reference librarians, left no time for organized instruction. The staff is uncomfortable with their lack of "hands-on" knowledge of the operation of the computer -software and woefully unprepared to deal with software problems. The gap between the service that the patrons are coming to expect and what the staff is able to offer in this area is widening at a disconcer ting pace.
-3-
Use of on-line data bases increased during the year. We developed a regular cadre of WESTLAW users and continued to offer WESTLAW training sessions periodically throughout the year. We continue to train all first year students in LEXIS rather than WESTLAW for pedegogical reasons. LEXIS use has dropped somewhat but continues to exceed the use of WESTLAW. Combined average use of the two databases was 111 hours per month. Non-legal databases were reduced to NEXIS this year; interest in BRS was insufficient to make the amount of preparation necessary to do efficient searches worthwhile. Over 25 NEXIS searches were performed during the year.
COLLECTION With the guidance of Professor Hausmaniger, the Law Library is upgrading its collection of Russian materials. A member of the Class of 1985 with an excellent knowledge of Russian publications is also assisting in acquiring some out-of-print Russian treatises. The very crowded conditions in the library stacks are forcing some serious choices so that we can continue to house new acquisitions. Among the options which will have to be exercised in 1985/86 are the following: -convert the early state court reports to microfiche (a major expenditure) and then either discard the originals or rent dead storage space for them until we occupy new construction, -put the hard copy U.S. records and briefs still in Myron Taylor into storage and rely on the microfiche edition which we already have, -move some titles available elsewhere on campus into rented storage until new stack space is available. Such titles might include the Congressional Record and the Federal Register. —extensive weeding of the treatise collection to eliminate duplicates and materials which are no longer needed, such as old general encyclopedias. Last summer our collection of Cornelliana was recataloged and non-law school files were transferred to the Cornell Archives in Olin.
APPENDIX A Professional Activities, 1984/85
Alan Diefenbach -Attended AALL Annual Meeting, San Diego/.CA, July 1-4, 1984 -Attended, CUL Workshop on Software for Online Searching, May 29, 1985 -Chair, RLG Public International Law Conspectus Subcommittee -Chair, Subcommittee to Draft By-laws for New Special Interest Section of AALL on Foreign, Comparative and International Law -Acting Chair, Cornell University Assembly Codes and Judicial Committee -Member, Presidential Commission to Review the Judicial System, Cornell University -Member, CUL Committee on Safety, Emergencies and Disasters Bruce Kennedy -Attended Results Oriented Supervision Course -Attended CUL Workshop on Software for Online Searching, May 29, 1985 -Attended Association of Reserach Libraries Basic Management Skills Institute, Ithaca, NY, June 17-20, 1985 -Member, CUL Working Group on Library Instruction Kit Kreilick -Speaker, CUL Workshop on Software for Online Searching, May 29, 1985 -Attended AALL Annual Meeting, San Diego, CA, July 1-4, 1984 -Attended Law Library Institute on "Cost Effective Storage and Preservation," Honolulu, HI, July 8-11, 1984 -Attended ALLUNY Annual Meeting, Niagara Falls, NY, October 19-20, 1984 -Attended AALL Institute on "Managing for Improved Results," Washington, D.C., January 7-9, 1985 -Attended CUL Workshop on Word Processing Applications, January 11, 1985 -Attended CCH Workshop on Managing Downloaded Files, January 18, 1985 -Attended St. John University Congress for Librarians, "Downloading and Uploading Online Databases and Catalogs," New York, NY, February 18, 1985 -Attended seminar on "How to Create a Private Database," New York, NY, April 29, 1985 -Attended National Online Meeting, New York, NY, April 30-May 2, 1985 -Co-Director, AALL Workshop on Electronic Formats, Collection Development and Public Services: Developing an Interface, to be held in New York, NY, July 11, 1985 -Member, AALL Education Committee -Member, CUL Automation Project Circulation/Reserves/Interlibrary Loan Task Force -Member, Executive Committee, CUL Public Services Forum -Member, CUL Conservation Committee -Member, CUL Working Group on Computerized Reference Service -Member, CUL Security Subcommittee
APPENDIX B Fines and Replacements, 1984/85
Total fines Number of fines Average fine Number sent to Bursar
Replacements billed Number of replacements
Fall 1984
Spring 1985
TOTALS
$210.70
$114.95
$325.65
30
23
53
$7.02
$5.00
$6.01
25
21
46
$254.95
$313.55
$568.50
6
6
12
APPENDIX C LEXIS and WESTLAW Use (in hours)
1984/85
1983/84
1982/83
WESTLAW
LEXIS
WESTLAW
LEXIS
LEXIS
July
47.5
45.2
—
35.3
46.0
August
41.0
44.3
15.8
18.9
34.3
September
127.5
134.5
7.1
83.4
36.7
October
140.5
113.0
7.3
114.5
40.9
November
112.4
124.3
8.5
115.6
41.1
December
30.7
27.5
0.9
31.3
21.1
January
131.6
113.6
14.2
118.2
70.1
February
132.3
107.5
5.4
72.3
50.2
March
107.8
80.0
19.4
65.7
36.4
April
94.4
76.1
17.5
46.3
32.2
May
40.6
19.7
16.4
51.5
12.2
June
65.0
23.6
46.3
40.6
n/a
Cornell Law Library Myron Taylor Hall Ithaca, New York 14853
July 15, 1985
(607) 256-7236
TO: FROM: SUBJECT: 1.
Distribution Indicated Below Law Library Law Library Acquisitions Budget, year to date
Available funds 1984/85 a. b. c.
$350,000.00 115,898.00 25,039.00
Appropriated funds Law School Endowment income, gifts & sales
$490,937.00
Total 2
.
Expenditures through June 30, 1985 Year To date
June a.
New titles (monographs & new serial 1. 2. 3. 4. 5.
b.
.83 .52 .91 .36 .60
$43,259.95 10,691.40 1,356.71 9,940.96 6,939.97
.00 1,551 .16 .85 .94 .84
251,536.28 21,740.30 2,611.48 36,390.39 23,588.32
(.40
21,103.75
:.41
$429,159.51
Continuations (subscriptions) 1. 2. 3. 4. 5.
c.
United States Public & private international Comparative British Commonwealth Other jurisdictions
United States Public & private international Comparative British Commonwealth Other jurisdictions
Binding Sub-totals
$61,777.49
Balance remaining June 30, 1985 3.
Accessions 573
a.
Printed volumes added year to date
b.
Microforms added year to date (volume equivalent) 4 Reels 285 Fiche
c.
I 88 2,799 19
Other
Distribution:
6,585
Peter Martin Louis Martin Herbert Finch Jane Hammond Gene Wheeler M. M. Axtmann file
CORNELL UNIVERSITY LIBRARIES ANNUAL STATISTICAL REPORT FORM FOR THE YEAR 1984/85
Library: Librarian:
Law____________________________ Jane L. Hammond______________ _
Prepared by:
Crystal Hackett for Jane Hammond
Date Completed:
June 15, 1985_________ _
Please complete this form and return it to the University Librarian's office, 201 01 in Library, on or before July 15, 1985. Please complete the requested information appropriate to your departmental operation. Data for this annual statistical report encompasses the fiscal .year beginning 1 July 84 and ending 30 June 85. Financial and personnel data for endowed unit departments will be completed by the account ing office, 01 in Library.
I.
SIZE OF COLLECTIONS (only cataloged volumes, i.e. monographs, serials and pamphlets, are to be counted; for other materials, count only those arranged and available for use) PLEASE NOTE! Reporting libraries are requested to show size of collection data for two specific areas: on-site collection and Annex Library collection. Collection Located
At Annex
On-Site A.
Volumes 1. Number of volumes at beginning of year (If figure differs from previous year's report, please explain.) 2. No. of orders placed Volumes added 3. Acquired by purchase 4. Acquired by gift or exchange 5. Total volumes added (3 + 4) 6. No. of volumes lost or withdrawn from records 7. Net increase in volumes (5 - 6)
8. No. of volumes at end of year (1+7)
D D
Total
339,331 1,187
(360,266)
20,935
6,337
( 6,585)
248
6,337 1,543 4,794 344,125
*>
(365,308)
248
21,183 7
-
B.
C.
D.
E.
2
-
Serials Currently Received ^Excludes newspapers reported below) 1. Number of titles at beginning of year. 2. No. of titles added during year 3. No. of withdrawals & cancellations 4. Total no. of titles received ( 1 + 2 - 3 ) Newspapers Currently Received 1. No. of subscriptions at beginning of year 2. No. of added subscriptions (exclude gifts & exchanges) 3. No. of withdrawals & cancellations 4. Total no. of subscriptions end of year (1+2-3) 5. No. of gifts & exchanges at beginning of year 6. No. of added gifts & exchanges 7. No. of withdrawals & cancellations 8. No. of gift & exchange subscriptions end of year ( 5 + 6 - 7 ) 9. Total no. of titles received at end of year (4 + 8)
4.224 234 43 4,415
0_ 0
0_ _0_ 0
7
Microforms (show physical count data) 1. Microfilm 3,043 a. No. of reels held at beginning of year 89 b. No. added c. Total held at end of year (a + b) 2. Microcards a. No. of units held at beginning of year b. No. added c. Total held at end of year (a + b) 3. Microprint Sheets a. No. of units held at beginning of year b. No. added c. Total held at end of year (a + b) 4. Microfiche a. No. of units held at beginning of year 131,856 2 1 ,194 � b. No. added withdrawn1 ,856 " c. Total held at end of year (a + b) 5. Total Microform units held at end of year (lc + 2c + 3c + 4c) Miscellaneous 1. Motion Pictures a. No. units held at b. No. added c. Total held at end 2. Audio Recordings a. No. units held at b. No. added c. Total held at end
3,132
0
151,194 154,326
beginning of year
1
of year (a + b) beginning of year of year (a + b)
88
89
-
3
-
3. Records a. No. held at beginning of year b. No. added c. Total held at end of year (a 4. Filmstrips (include film loops) a. No. held at beginning of year b. No. added c. Total held at end of year (a 5. Maps a. No. held at beginning of year b. No. added c. Total held at end of year (a 6. Videotapes a. No. held at beginning of year b. No. added c. Total held at end of year (a II.
o
_0 + b) _o 0 + b)
0
JD 0 + b)
0
o J[8
18
+ b)
CATALOGING A.
No. of New Titles
1. Monographs 2. Monographs onmicroforms
3. Serials 4. 5. 6. 7.
III.
o
Serials on microforms Maps Audio/Visual Totals (1 thru 6)
B.
Periodical Article, Analytics*
C.
Reclassified & Recataloged Titles
D.
Card Production 1. Printed cards (computer, LC or other) 2. Typed cards 3. Multilithed cards completed 4. Total ( 1 + 2 + 3 )
l.925 8
234 20 ______ ______ 2,187
994 44,461 7,107 _____ 51,568
CIRCULATION AND RESERVE A.
Circulation 1. Home Use a. regular b. 7-day or other c. sub-total Home Use
7,245 _____ 7,245
2. Building Use
a. b.
t
reading rooms
_____
carrels c. studies d. other (list) e. sub-total Building Use 3. Total Circulation (lc + 2e)
______ ______ ______
71,410 78,655
* Not included in new titles cataloged. Other analytics included in monographs column.
-
B.
IV.
V.
4
-
Reserve 1. Closed Reserve -- Home Use 2. Overnight -- Closed Reserve 3. Home Use -- Open Shelf 4. Total Reserve ( 1 + 2 + 3 )
C.
Total Circulation and Reserve (add A.3 + B.4)
D.
Hours of Operation How many average hours per week was library open for full service during the academic year (excluding pre-examination periods and other special times)?
25,991 104,646
90
REFERENCE SERVICES . 20,084
A.
No. of Information & Direction Questions
B.
No. of Reference Questions
C.
No. of Search Questions
___ 17
D.
No.of Problem Questions
390
E.
No. of Bibliographies
F.
Computer Services — COMPASS: No. of User Requests (i.e. fee-based queries)
G.
Total Reference Service (add A thru F)
H.
1. a. b. 2. a. b.
no. no. no. no.
of classes/lectures of participants of tours of participants
7,506
9 302 (WESTLAW; NEX1S; LEXIS) 28,308 137 1.346 ___ 14 187
INTERLIBRARY SERVICE (includes loans andphotoduplications) Lending 1. Titles requested 2. Titles loaned
181 113
B.
Borrowing 1. Titles requested 2. Titles borrowed
33 33
C.
Photoduplication 1. Lending a. orders & inquiries received b. orders filled (by title) c. no. of photocopies made 2. Borrowing a. orders written b. orders filled
A.
0 (Nov.
'84-June ’85)
(Nov.
'84-June '85)
485 394 4,654 13 13
-
VI.
-
COPY SERVICE (to be completed by the statutory and medical libraries only) A.
No. of copies
made for internal use
B.
No. of copies
made for interlibrary lending
C.
No. of copies made for CU departments (other than libraries)
________
No. of coin-operated copies produced; i.e. income generating copies
281,700
D.
VII.
5
37,380 4,654
STAFF SIZE/PERSONNEL EXPENDITURES (staff size determined by number of budgeted lines at end of year) A.
Professional Library Staff 1. Public Service a. no. of staff: full-time equivalents headcount b. salaries of staff in "a" above
1
Total
Female
Male
'
$
$
$
$
2. Technical Services a. no. of staff: b.
B.
full-time equivalents headcount salaries of staff in "a" above
3. Administration of the Unit a. no. of staff: full-time equivalents headcount b. salaries of staff in "a*1 above
1
$
$
4. Total Professional FTE, Headcount & Salaries ( 1 + 2 + 3 ) a. no. of staff: full-time equiv. headcount b. salaries of staff in “a" above
5
5
$ 3
Exempt Library Staff (other than pro fessional librarians in "A" above) 1. Public Services a. no. of staff: full-time equivalents headcount b. salaries of staff in "a" above 2. Technical Services a. no. of staff:
i
full-time equivalents headcount salaries of staff in "a" above
5
3. Administration of the Unit a. no. of staff: full-time equivalents headcount b. salaries of staff in "a" above
3
b.
$
$
$
J
$
-
6
-
Total
Female
Male 4. Total Exempt Staff (1+2+3)
a. b. C.
no. of staff:
full-time equiv. headcount salaries of staff in "a" above
Non-Exempt Support Staff (excludes temporary student and non-student help) 1. Public Services a. no. of staff: full-time equivalent headcount b. salaries of staff in "a" above
*
$
$
*
$
$
' 2. Technical Services a. no. of staff: b.
full-time equivalent headcount salaries of staff in "a" above
3. Administration of the Unit a. no. of staff: full-time equivalent headcount b. salaries of staff in "a" above
$
T
-- •
*
.
5
$
>
$
4. Total Non-Exempt Staff (1+2+3)
a. b. D.
no. of staff:
full-time equiv. headcount salaries of staff in "a" above
Temporary Services (include all FTE equivalents and hourly wages in the appropriate area) 1. Public Services a. professional & exempt b. non-exempt/non-student
*
FTE
Salary $ I
2. Technical Services a. professional & exempt b. non-exempt/non-student
I
3. Administration of the Unit a. professional & exempt b. non-exempt/non-student
$ I
$
Total Professional/Exempt FTE & Wages (la + 2a + 3a above) Total Non-Exempt FTE & Wages (lb + 2b + 3b above) E.
$ # Hrs.
Student Services 1. Non-Work Study 2. Work Study 3. Fed. Govt. Share of CWS Total Student Services
(1 + 2 + 3 )
--________
.
$ $ $
$
-
7
-
NON-•PERSONNEL EXPENDITURES A.
Expenditures for Books
$
B.
Expenditures for Periodicals
$
C.
Total Expendtures for Books & Periodicals
$
D.
Expenditures for Binding
$
E.
Capital Equipment Expenditures (5000 series object codes)
$
F.
General Operating Expenses (6000 series object codes)
$
G.
Miscellaneous Expenses
$
H.'-
Total Non-Personnel Expenditures (add C thru G)
INCOME AND TRANSFERS A.
Book Endowment Income
$
B.
Other Endowment Income
$
C.
Gifts Income 1. Principal added to or establishing new endowments 2. All other gifts income
$
D.
Fines & Lost Books
$
E.
Computer Searches
$
F.
Interlibrary Loan
$
G.
Royalties
$
H.
Sale of Duplicates
$
I.
Sale of Publications issued by the library
J.
Photocopy
K.
Other (please specify)
L.
Total Library Generated Income (add A thru K)
M.
Transfers from other CU Units* (please specify purpose and amount) 1. _________________________ ______________ -
' $ $ $
$
‘Transfers may include only those funds directly placed in library accounts, such as added acquisitions funds for a specific purchase. GRW:lb 6/26/85