Cornell Law Library Annual Report 1984

?

Co

nell Law Library

Myior. 7.. .»/ Hall

Ilhn a.NV > •Voik ]4K53 (607) 256-7236

Annual Report to the University Librarian June, 1984

Computers and Databases be various The • st obvious changes in the Law Library this >ear were . clientele. lectronic equipment installed for use by t..e L,bra») = > pi e< es of The generous gift of the John Ben Snow oendat ioil provided ^bree personal a ) in com, uters with monitors, printers and modem for students, to use computer-assisted instruction, (b) to dial-up outside data bases, such as WESYLAV, and (3) for word processing.

The use of this equipment tncre i.sed so of c.< -out ers 'in he coming rapidly that we .ie hoping to double the vc ;•i a 1 data Our subscription to the West Publishing < •erpany1s on-line w as achieved Initially acces WESTLAW, began early in this fiscal year. ra f ; ed t >'•rmi na 1 only through the personal computers with a modern. Later a decir was provided by the company, which allows easier access; i w al• a 11 G w c d us to use a personal computer as a second JESTLAW terminal during th « .eni r.’ and earlv morning hours without additional cos..

An RL1N terminal was installed on the Circulation Desk, aim wing he Public Service staff direct, on-line access to all the taw wit:a y ’s ging of cataloging done since 1976, as well as all r,.-.hi ne-reudab! e cam . other Cornell libraries and current cataloging of other RLi.N sur­ r ibe r s such •n though the as the Law Libraries of Harvard, Micligan, Columbia and 1 a 1e . ry slow terminal is plagued by an inadequate telephone connection with response time, over 300 searches were recorded in the f:rst five ronths of 1984.

With relief, we report that the RLIN system was st a vear, enabling a mure even workflow in the Technical Services . consistent access for Public Service personnel during the hours available.

RLIN is not available o-. r the weekends, which limut effectiveness for public use.

0 h o u t th e

7art me it and that RLIN if l s its

A new terminal and printer were installed Jor L E Y j S , woe, ir.g a .u c h more, satisfactory printed product for LEXIS and the other data . c ses provided

by Mead Data Central.

-2-

Acccss to non-legal data bases became a reality this year as the Mead Data Central subscription was expanded from just LEXIS to include NEXIS (the sole source of the New York Times data base as well as other newspapers and magazines).

The modem for the personal computers allows access to other databases, such as BRS, long used by non-legal researchers.

However, for a number of reasons, including the inability to control the cost of NEXIS searches, competing uses of the personal computers and the remoteness of both installations from the Public Service desks, minimal use was made of these sources this year.

If the Zentec 40 at the circulation desk now dedicated to RLIN is converted to allow dial-up access of other data bases, their use will certainly increase.

The greatest disappointment in all of this computer activity was the low use of the WESTLAW database.

All law students had been trained on LEXIS and seemed to prefer the familiar to exploring the new.

This was the initial position of the staff, as well, but as they have become more facile in using WESTLAW they have found it preferable for some reference uses.

Their -expertise in the system and the ready availability of training materials (as opposed to the lack of materials when needed last year) should lead to increased use of WESTLAW in the coming year.

One potential u e of the personal computers in the Law Library was rejected after a three month study.

The fiscal program available for the personal computer was not sufficient!) powerful and flexible to record and manipulate our acquisitions expenditures.

So we revised and continued our manual analysis of expenditures.

The revision enables us to determine expenditures by country, to aid in our expenditure analysis.

The Cornell University Libraries staff engaged in an extensive study of the requirements for a totally integrated computer based library system, to include every step from selection through to circulation.

Several law library staff members took an active part in this project which resulted in a lengthy "Request for Proposals" sent to potential vendors June 20, 1984.

Responses will be evaluated in the coming year by the same groups in order to select the best system for the University.

II.

Acquisitions

-.......â&#x20AC;&#x201D;

The lessening of inflation coupled with a favorable foreign exchange rate allowed more discretionary purchases of library materials than had been possible in prior years.

A concentra.ed effort was made to acquire the titles in our "desiderata" file, which includes books not found during the reclassification project of the early seventies, books discovered to be missing since then, and titles needed but out-of-print when ordeied.

Every , title which appeared in current in-print and reprint catalogs was ordered.

Second-hand dealers were asked to sesjeh for and quote the remaining material.

The effort was restricted to monographs.

Periodicals and supplemented materials are replaced routinely twice a year, but no systematic replacement of monographs has been undertaken in living memory.

â&#x2013; 3-

A significant addition was made to the Bennett Collection of Statutory Materials.

The income from the endowment of this collection enabled us to purchase the book entitled Collection of all the Laws of the Province of Pennsylvania, published in 1742 by Benjamin Franklin, when a copy of this rare book came on the market this year.

This is a particularly fine copy, still in its original binding.

All non-restricted endowment income from the past two years was pooled to purchase a microfilm copy of the Records and Briefs of th e U.S. Supreme_Co_ur_t from 1789 to 1913.

The collection of these briefs deposited here by the Court begins with the October 1929 term, so we have increased greatly our coverage of the Court's Records. The material for the 1916 through 1928 terms will be purchased when a satisfactory microfilm edition and the funds become ava i1able.

.

The Honor With Books endowment continued to grow this year.

Sizable gifts were made in memory of Cortez Hawkins, '78, Charles Parsell, '20, and in honor of Judge Elbert Tuttle, '23.

A summary of our collecti on growth for the year shows:

volumes (hard c opy) mi crof ilm mi crof iche

withdrawn

Ma y 31,1984

July 1,1983

added

332,397

8,292

623

360,266

1,735

1,270

0

3,005

109,608

2,365

0

111,973

The microforms are considered the equivalent of 26,499 volumes, year-end total of volumes and equivalents is 385,765.

111.

so our

Staffing

A new staff position was added this year: a night supervisor for *.ine months a year.

This position, funded from the student worker budget, provided a stable, well-trained individual for all evening hours until closing Sunday through Thursday, in contrast to the past when many evening hours and late closings were the responsibility of ever-changing, not always reliable, student workers.

One problem this night supervisor brought to light was the persistence of non-law school students trying to stay in the library after the official closing.

.j

As anticipated, devoting so much of the student budget to the night supervisor left us with the very minimum of student assistance for the year.

The essential filing and reshelving were kept current most of the time, but not the less essential tasks such as reading the shelves to make sure that the books are in order so that they can be found when needed.

The Law School will

-1).

provide a supplement, to the student wage budget next year, which will allow us to upgrade our routine maintenance activities.

The staff remained comparatively stable this year.

Betsy Ginkel, our cataloger, left to become the Head of Technical Services at the Law Library of the University of Maine.

Her successor, David Swenson, was here only two months before he became seriously ill.

He is now on disability leave with full pay; we cannot tell when he will be able to return to work.

This has had and will continue to have a serious impact on the amount of cataloging that will be done until his long-term status is resolved.

Margie Axtrr.ann, Acquisitions Librarian, was on maternity leave for three months.

Joanne Scanlon filled in as Acting Acquisitions Librarian, providing the needed guidance for the Acquisitions Department while expanding her areas of experience.

One clerical position in the Public Service Department turned over twice.

Several clerical positions in the Technical Services Department were restructured following the retirement of Alice Olsefski last year.

The new structure and the new person, Leah Adams, provided an improved operation in .that department.

During August a student from the Syracuse University School of Library and Information Studies did her fieldwork in the Law Library.

She completed a thorough review of the books in the Reference Collection, worked on other projects and helped with the Writing Competition.

The experience proved beneficial for both this student and the Law Library, in part because of the interest and effectiveness of the student, but also because of the careful planning for her fieldwork by her immediate supervisor, Kit Kreilick.

All staff, at every level, continued our tradition of being industrious, congenial and flexible in order to use our resources most effectively to provide the service which our clientele has come to expect.

Many were active in local and national library groups.

A list of their activities is appended.

IV.

Space

With the arrival of the U.S. Supreme Court Records and Braefs microfilm discussed above, we began shelving microfilm on open shelves in the Microform Room, having exhausted our cabinet storage space.

The stacks continue to become more crowded.

To relieve the pressure on the fourth floor (which houses federal documents and U.S. treatises) the Cong rots;ona 1 Record and the Federal Register were moved to an area on the first floor that Lad been used fo7Tare books'unt i 1 the Rare Book Room was completed.

Plans to convert these two sets to microform rather than move the hard copy to another part of the stacks were deferred because at this time the space pressure for storing ( microforms is more severe than for storing the hard copy materials.

The floor-load capacity of the Microform Room restricts the addition of more microform storage cabinets while retaining all of the microform readers, reader/printers, and the personal computers now in that room.

V.

P ublic

S e rvice A c t i v i t y

Last year, measured activity in all Public Service Department categories except interlibrary loan had fallen.

This year, all categories aside from interlibrary loan went up dramatically.

Because we felt that last year's declines were caused by underreporting, this year the statistical seporting forms were revised, were placed in more locations, and the need to keep accurate statistics was emphasized to all staff.

Our theory for the decline last year seems to have been confirmed by this year's statistics, as the numbers are significantly larger in several categories, so much larger that they may appear inflated.

Nevertheless, we feel this^vearâ&#x20AC;&#x2122;s *igures are a better reflection of our activity than were last year's.

Last year circulation statistics were down 10%; this year they were 29% higher than last year and 15.5% higher than in 1981/82.

Requests for interlibrary loans received from other libraries remained constantâ&#x20AC;&#x201D; 427 this year, 422 last vear. We were able to supply 95% of the requests for photocopies, but only 64% of the requests for loans of books.

All borrowing is done through the central interlibrary loan department so we have no record of the amount of borrowing that was done by our clientele.

A review of loan request forms filed with the 01 in Interlibrary Loan Department produced only a h.ndful of requests for legal materials.

Those that were requested were either out­ side our collection policy or were unavailable when we had tried to purchase them.

Reference statistics, like circulation, were down last year and up this, but the swing was even more dramatic: down 35% and up 159% from 1982/83 and up 67.67' from 1981/82.

How much of this is attributable to t.ie emp.,asis on accurate record keeping cannot be determined with any accuracy.

Tne long-term staff believe that there has been some increase m volume, but that the larger percentage of the increase is attributable to laxity in recording statistics last year and to rigor this year.

VI.

Technical

-rvice Activity

Most of the Technical Service effort was directed to consolidating previous gains in efficiency.

The reallocation of clerical positions and the increased reliability of the RLIN system made improvements easier.

The reclassification of the Canadian materials, which had been in three separate shelf arrangements, is approximately half done.

The scarcity of student labor to mark large sets has limited the amount of material which can be processed by the reclassification team.

The Cornel 1iana collection was weeded.

The material retained has been given full cataloging.

The withdrawn material was sent to the University Archives for their disposal.

Since our OCLC tapes were loaded into the RLIN .data base, we have done all of the deferred maintenance on those records so they are now accurate.

Cornell Law Library

Myron Taylor Hall Ithaca, New York 1 4H53 (607) 256-7236

TO: FROM: SUBJECT: 1.

July 9, 1984

Distribution Indicated Below Law Library Law Library Acquisitions Budget, year to date

Available funds 1983/84 a. b. c. d.

Appropriated funds Law School Misc. income (endowments, gifts, fines) U.S. Supreme Court Records & Briefs

$336,663.00 105,362.00 23,254.00 - 38,352.00 -

Total 2.

$426,927.00

Expenditures through June 30, 1984 June a.

New titles (monographs & new serials) Annual Total: 1.

2.

3.

4.

5.

b.

United States Public & private international Comparative British Commonwealth Other jurisdictions

c.

$61,299.07

$4,549.24 1,128.90 65.88 648.19 653.34

Continuations (subscriptions) Annual Total: 1.

2.

3.

4.

5.

United States Public & private international Comparative British Commonwealth Other jurisdictions

Binding Sub-totals

Year To date

$37,851.39 8,018.04 1,435.56 6,364.94 7,629.14 $319,379.57

3,239.54 1 ,923.13

232,024.45 20,338.05 3,379.22 41,909.74 21,728.11

2,383.35

22,773.02

$31,664.56

$403,451.66

15,645.11 1,427.88

Balance remaining June 30, 1984 3.

$23,475.34

Accessions a.

Printed volumes added year to date

b.

Microforms added year to date Reels Fiche

c.

8,292

33 88

1,270 2,365 26

Other

Distribution:

588

Peter Martin Louis Martin Herbert Finch Jane Hammond Allan Lentini M. M. Axtmann file

CORNELL UNIVERSITY LIBRARIES ANNUAL STATISTICAL REPORT FORM FOR THE YEAR 1983/1984

----------Law Library

"

L i b r a r i a n : .............. ...............

------------Jane L: ll.jmajond

Prepared by:

.

...

------ c------------ * ----- J a n e -t ; — lLanmunu---------------------

Date Completed^— Juiy n , 1994------------

Please complete this form and return it to the University Librarian's office, 201 Olin Library, on or before July 13, 1984.

Please complete the requested information appropriate to your departmental operation. Data for this annual statistical report encompasses the fiscal year beginning 1 July 83 and ending 30 June 84.

Financial and personnel data for endowed unit departments will be completed by the accounting office, Olin Library.

I.

SIZE OF COLLECTIONS (only cataloged volumes, i.e. monographs, serials and pamphlets, are to be counted; for other materials, count only those arranged and available for use) PLEASE NOTE! Reporting libraries are requested to show _ size of collection data for two specific areas: on-site collection and Annex Library collection. „ ,, . . .

Collection Located At Annex On-Site Volumes 1.

Number of volumes at beginning of year (If figure differs from previous year's report, please explain.)

2.

No. of orders placed Volumes added 3.

Acquired by purchase 4.

Acquired by gift or exchanqe 5.

Total volumes added (3 + 4)

1

Total 331r7S7 1i?93 8.197 8.197

( 352,597 ) .

(8,292)

20,840 ■

95 95

______ Collection Located______ On-Site At Annex

6.

7.

8.

B.

C.

No. of volumes lost or withdrawn from records Net increase in volumes (5 - 6 ) No. of volumes at end of year ( 1 + 7 )

Serials Currently Received (Excludes newspapers reported below) 1.

Number of titles at beginning of year 2.

No. of titles added during year 3.

No. of withdrawals & cancellations 4.

Total no. of titles received ( 1 + 2 - 3 ) Newspapers Currently Received No. of subscriptions at beginning of year 2.

No. of added subscriptions (exclude gifts and exchanges) 3.

No. of withdrawals & cancellations 4.

Total no. of subscriptions end of year

623 7,575 339,351—

(7,669) (360,266)

95 20,935

4 , 097— — 229— --- 62—

---4,224 *

■e-e-

(1+2-3)

5.

6.

7.

8.

9.

D.

No. of gifts & exchanges at beginning of year No. of added gifts and exchanges No. of withdrawals & cancellations No. of gift and exchange subscriptions end of year ( 5 + 6 - 7 ) Total No. of Titles Received at end of year (4 + 8 )

Microforms (show physical count data) T. Microfilm a. No. of reels held at beginning of year b. No. added c. Total held at end of year (a + b) 2.

Microcards a. No. of units held at beginning of year b. No. added c. Total held at end of year (a + b) 3.

Microprint Sheets a. No. of units held at beginning of year b. No. added c. Total held at end of year (a + b) 4.

Microfiche a. No. of units held at beginning of year b. No. added c. Total held at end of year (a + b) 5.

Total microform units held at end of year (lc + 2c + 3c + 4c)

2

■o-

■Q-Q3-

i,,.Z3-5— _i>3°8—

__3 *043—

q—

Q— jQ.

_____ o— ----- a n

io9.608 22_,?48

131,856 134,899

E.

ll.

of year b)

tr

±

ir

b)

b)

b)

& ■&

«■ ■e-

fi fi-

b)

fi .fi­

CATALOGING A.

*

Miscellaneous Y. Motion Pictures a. No. of units held at beginning b. No. added c. Total held at end of year (a + 2.

Audio Recordings a. No. of units held at beginning of year b. No. Added c. Total held at end of year (a + 3.

Records a. No. held at beginning of year b. No. added c. Total held at end of year (a + 4.

Filmstrips (include film loops) a. No. held at beginning of year b. No. added c. Total held at end of year (a + 5.

Maps a. No. held at beginning of year b. No. added c. Total held at end of year (a +

No. of New Titles 1.

Monographs 2.

Monographs on microforms 3.

Serials 4.

Serials on microforms 5.

Maps 6.

Audio/Visual 7.

Totals (1 thru 6 )

2,q £4— ____ 26— --- — ---- 12— ------------ 6— 2 ^ 5 2—

B.

Periodical Article, Analytics*

--------

C.

Reclassified & Recataloged Titles

--- saq —

D.

Card 1.

2.

3.

4.

Production Printed cards (computer, LC or other) Typed cards Multilithed cardscompleted Total (1 + 2 + 3)

Not included in new~~titles cataloged.

Ai+i&L__ — ________.

53,^

-

Other analytics included in monographs column.

3

III. CIRCULATION AND RESERVE A.

B.

IV.

Circulation 1.

Home Use regular a.

7-day or other b. sub-total Home Use c.

2.

Building Use reading rooms a. carrels b. studies c. other (list) d. sub-total Building e.

3.

Total Circulation (added sub-totals c and e)

8.576 8.576

76,072“ 84,6'OT

Reserve 1.

Closed Reserve -- Home Use 2.

Overnight — Closed Reserve 3.

Home Use -- Open Shelf 4.

Total Reserve (1 + 2 + 3)

18,892—

C.

Total Circulation and Reserve (add A.3 + B.4)

103,54-0-

D.

Hours of Operation How many avg. hours per week was library open for full-service during the academic year (excluding pre-examination periods and other special times)?

-90-

REFERENCE SERVICES

15 ,-8-7»

A.

No. of Information & Direction Questions

B.

No. of Reference Questions

C.

No. of Search Questions

----

D.

No. of Problem Questions

--- t54

E.

No. of Bibliographies

F.

Computer Services — COMPASS: No. of User Requests (i.e. fee-based queries)

G.

Total Reference Service (add A thru F)

H.

1.

2.

a. b. a. b.

no. of classes/lectures no. of participants no. of tours no. of participants

7,6-24

44423— (BRS; LEXIS; WESTLAW; NEXIS)

23 , 633—

-LA. -L23A2a

V.

INTERLIBRARY SERVICE (includes loans andphotoduplications)

A.

VI.

Lending 1.

Titles requested 2.

Titles loaned

B.

Borrowing 1.

Titles requested 2.

Titles borrowed

C.

Photoduplication 1.

Lending a. orders b. orders c. no. of 2.

Borrowing a. orders b. orders

ITT “ST

& inquiries received filled (bytitle) photocopies made written filled

COPY SERVICE (to be completed by the statutory, Hotel and Medical libraries only) A.

No. of copies made for internal use

B.

No. of copies made for interlibrary lending

C.

Number of copies made for CU departments (other than libraries)

D.

No. of coin-operated copies produced; i.e. income generating copies

5

— rm — Z7ft 3,22ft-

V.

VI.

INTERLIBRARY SERVICE (includes loans andphotoduplications)

A.

Lending 1.

Titles requested 2.

Titles loaned

B.

Borrowing 1.

Titles requested 2.

Titles borrowed

C.

Photoduplication 1.

Lending a. orders b. orders c. no. of 2.

Borrowing a. orders b. orders

133 85

& inquiries received filled (bytitle) photocopies made written filled

COPY SERVICE (to be completed by the statutory, Hotel and Medical libraries only) A.

No. of copies made for internal use

B.

No. of copies made for interlibrary lending

C.

Number of copies made for CU departments (other than libraries)

D.

No. of coin-operated copies produced; i.e. income generating copies

5

289 274 3,228

VII. STAFF SIZE/PERSONNEL EXPENDITURES (staff size determined by numberof budgeted lines at end of year) A.

Professional Library Staff 1.

Public Service a. no. of staff in full-time equivalents and by headcount b. salaries of staff in "a" above 2.

3.

4.

B.

C.

Technical Services a. no. of staff in full-time equivalents and by headcount b. salaries of staff in "a" above Administration of the Unit a. no. of staff in full-time equivalents and by headcount b. salaries of staff in "a" above Total Professional FTE, Headcount & Salaries (1 + 2 + 3)

Exempt Library Staff (other than pro­ fessional librarians in "A" above) 1.

Public Services a. no. of staff in full-time equivalents and by headcount b. salaries of staff in “a" above 2.

Technical Services a. no. of staff in full-time equivalents, and by headcount b. salaries of staff in "a" above 3.

Administration of the Unit a. no. of staff in full-time equivalents and by headcount b. salaries of staff in "a" above 4.

Total Exempt FTE, Headcount & Salaries (1 + 2 + 3)

Non-Exempt Support Staff (excludes temporary student and non-student help) 1.

Public Services . , ^ a. no. of staff in full-time equivalents and by headcount b. salaries of staff in "a" above 2.

Technical Services a. no. of staff in full-time equivalents and by headcount b. salaries of staff in “a" above 1

6

FTE HDCT $

FTE HDCT $

FTE HDCT $

FTE HDCT 5

FTE HDCT FTE HDCT FTE_ HDCT FTE HDCT

FTE HDCT FTE HDCt

S

3.

4.

Administration of the Unit a. no. of staff in full-time equivalents and by headcount b. salaries of staff in "a" above Total Non-Exempt FTE, Headcount & Salaries

FTE HDCT

1.

FTE HDCT 5

(1 + 2 + â&#x20AC;&#x153;31

E.

F.

Temporary Services (include all FTE equivalents and hourly wages in the appropriate area) 1.

Public Services FTE professional & exempt a.

FTE non-exempt/non-student b.

FTE student c.

Technical Services FTE professional & exempt a.

FTE non-exempt/non-student b.

FTE student c.

Administration of the Unit FTE professional & exempt a.

FTE non-exempt/non-student b.

FTE student c.

Mfa*H**>

D.

Total Professional/Exempt FTE & Wages (la + 2a + 3a above)

FTE

$

Total Non-Exempt FTE & Wages (lb + 2b + 3b above)

FTE

$

Total Student FTE & Wages (lc + 2c + 3c above)

FTE

$

Federal Government Funds for College Work Study (CWS) Indicate the total amount of funds con­ tributed by the federal government used to employ student employees during the July to June fiscal year.

Student & Other Hourly Assistants 1.

No. of hours of student assistants 2.

No. of hours of non-student temporary assistants

7

S

VIII.

NON-PERSONNEL EXPENDITURES A.

Expenditures for Books

$

B.

Expenditures for Periodicals

S

C.

Total Expenditures for Books & Periodicals

$

D.

Expenditures for Binding

$

E.

Capital Equipment Expenditures (5000 series object codes)

$

F.

General Operating Expenses (6000 series object codes)

$

G.

Miscellaneous Expenses

$

H.

Total Non-Personnel Expenditures (add C thru G)

INCOME AND TRANSFERS A.

Book Endowment Income

$

B.

Other Endowment Income

$

C.

Gifts Income 1.

Principal added to or establishing new endowments 2.

All other gifts income

$ $

D.

Fines & Lost Books

$

E.

Computer Searches

$

F.

Interlibrary Loan

$

G.

Royalties

$

H.

Sale of Duplicates

$

)

8

I.

Sale of Publications issued by the library

S

J.

Photocopy

A

K.

Other (please specify)

L.

Total Library Generated Income (add A thru K)

M.

Transfers from Other CU Units* (please specify purpose and amount)

â&#x2122;ŚTransfers may include only those funds directly placed in library accounts, such as added acquisitions funds for a specific purchase

#####

AAL:1b 5/31/84

i

9