Cornell Law Library Annual Report 1983

^

Myron Taylor Hall Ithaca, New York 14853 (607) 256-7236

/ ANNUAL REPORT TO THE DEAN 1982/83

P l a n n i n g — both long and short range— has been a m a j o r item for law library staff this year. space planning effort.

We are part i c i p a t i n g a c t i v e l y in the school-wide This required an updating of earlier studies of space

needs which was accomplished through the report of our Libr a r y Consultant, Larry Wenger of the University of Virginia, and a gloss in which all members of the present staff participated.

A n t i c ipating a major building renovation (at the very least) in the near future, the only refurbishing this year was the c a r p e t i n g of the Reading Room, covering the cork tile w h i c h had served for fifty years.

Plans to modify the

lighting in the Acquisitions Department were filed until the ultimate use of that area is determined.

Technology

Adding modern technology in Myron Taylor Hall now and in the coming years was a major concern of the law librarians this year.

A point made repeatedly

in the studies of this building is that it is a fixed function buil d i n g w i t h little flexibility.

Acco m o d a t i n g electronic equipment here is difficult, yet

we have managed to do remarkably vjell so far.

This year storage space;

the m i c r o f o r m room e s t a b l i s h e d in the two storage components were added.

summer of 1981 ran out of

A m i c r o f i c h e reader/printer

was purchased so that our original d u a l - purpose p r i n t e r can be reserved for film printing.

A personal-sized computer was also insta l l e d in the m i c r o f i l m room.

This

computer is used for interactive c o m p u t e r - a s s i s t e d i n s t r u c t i o n for law school courses and, with some additional equipment, will be used for W E S T L A W an other national data bases.

Three of the four photocopiers have been e q u i p p e d w i t h devices allowing the use of credit cards rather than coins to pay for copies. have been adopted were used for

The credit cards

enthusia s t i c a l l y by the students; w i t h i n four months cards

60% of all copying.

When this sy s t e m was installed, the law

library was relieved of all r e s p o nsibility for m o n e y in the mach i n e s and the bill changers.

Not to be left behind in the computer age, the law library's ad m i n i s t r a ­ tive aide acquired a word processor w h i c h is used not only for law library work but also for major reports of university library committees.

For in­

stance, the annual report on the economic status of librarians, which includes several tables and graphs, was done on this equipment this year and will be easily updated in the future without having to be tot a l l y retyped.

RLG/RLIN

One of the goals of the Research Library Group (RLG) is the reduction of research library costs by c o o p eration among the G r o u p ' s members.

As a first

step towards this goal, the member libraries are a n a l y z i n g their holdings and current acquisitions by Library of Congress c l a s s i f i c a t i o n numb e r s to create a

"conspectus" outlining all m e m b e r s ’ collections.

The conspectus for law is in

its initial stages, with the first analysis of the co l l e c t i o n patt e r n s for foreign jurisdictions undertaken in Hou s t o n in June 1983.

As this is ref i n e d

each member will know the strengths of other libraries for b o r r o w i n g m a t e r i a l or referring patrons.

In return, each will be e x p e c t e d to assume r e s p o n s i ­

bility for collection in specific subject areas or from specific foreign ju­ risdictions.

The severe problems suffered by the RLIN sys t e m (RLG's b i b l i o g r a p h i c data base)

last year were solved, creating a m u c h m o r e stable system, w i t h a c c e p t ­

able response time making possible a w o r k flow sufficient for us to k e e p c u r ­ rent.

The acquisitions system is w o r k i n g very well.

records are maintained in the RLIN system. voices.

All of our a c q u i s i t i o n s

The only paper records are in­

We are disappointed that no a c c o u n t i n g pac k a g e is being p r e p a r e d to

work with the acquisitions system.

To c o m p e n s a t e next year, we plan to use the

law school's VisiCalc program for our book fund accounting.

The terminals for accessing the RLIN data base and their printers were shifted from spot to spot this year with an additi o n a l terminal and printer being installed.

Each move of each piece seemed to require ma j o r e l e c t r i c a l

w o r k — major at least for Myron Taylor H a l l ’s basic wiring.

By years'

end we

had two high powered terminals and a high speed p r i n t e r in the T e c h n i c a l S e r ­ vices Department and the small terminal w i t h the old, slower pri n t e r for P u b ­ lic Services use.

After careful d e l i b e r a t i o n over the few a l t e r n a t i v e s the

Reading Room provides for locating a terminal and a noisy printer, we put the terminal on the end of the Ci r c u l a t i o n Desk and the pri n t e r a few feet away m the A c q u i sitions Department. all?

Why put an RLIN terminal

in the Rea d i n g R o o m at

To provide the reference staff and pat r o n s w i t h direct access to all of

our machine-readable records w h i c h include our on-order and in process records as well as catalog records since 1981.

After July 1983 our catalo g i n g records

from 1976-1980 inclusive will also be accessible through RLIN terminals.

The

records of all other Cornell libraries from 1973 to date will be available as well as those of other RLIN members,

including the law libraries of Harvard,

Yale, Michigan, Berkeley and Columbia.

The system allows access to records

through the use of Bool e a n c o n n e c t o r s and can retrieve records when complete information is not available.

One can use the terminal

card catalog, and someday everyone will.

instead of the new

Local access to Cornell's data is

needed to make it eco n o m i c a l l y viable and more public terminals to make it feasible to discard the new card catalog and rely solely on terminals.

Instruction

The Public Service librarians carry a heavy i n s t r uctional burden. mal instruction takes place as part of most reference work. tion is also a significant p r o g r a m for the department.

Infor足

Formal instruc足

Each of the librarians

is responsible for two class sessions for Prac t i c e T r a i n i n g I, as well as c o 足 ordinating the entire course.

Also, as part of that course, each first year

student is trained to use LEXIS. struction in several guises:

Upper class law students receive formal in足

sessions for new journal staff members;

sessions

for seminars in their specific research areas; refre s h e r sessions for LEXIS; and, next year, introduction training on WESTLAW. Each professor in a law-related course outside the law school is. invited to have an introduction to legal research tailored to the p a r t i c u l a r course given by one of our librarians.

Many accept.

The resulting lectures are well

received by the undergraduates.

This pro g r a m makes those students'

subsequent

use of the law library much more effective.

During 1982/83 the three

librarians presented 119 c o u r s e - r e l a t e d classes to 367 students and 5 n o n ­ course related lectures to 71 students.

/ N o n - L a w School Use

The saga of u n d e r g r a d u a t e use of the law library, narrated in past re­ ports, began a new chapter N o v e m b e r 1, 1982.

As of that date, non - l a w stu­

dents are authorized to use the law library only w h e n they are using law li­ brary materials; they may not use it as a study-hall.

The U n i v e r s i t y Lib r a r y

Board approved this policy, the first break in the rule that all Cornell stu dents have access to all libraries (except the Olin stacks).

Unde r g r a d u a t e

use of the law library as a study hall had increased as the two dormitories opened in college town.

At the request of the Board, a class r o o m in M y r o n

Taylor is open for study hall use in the evening and on weekends.

Security

Security is a continuing concern. our students at all hours.

The b u i l d i n g is accessible to most of

From the time the library staff leaves in the e v e ­

ning until the custodial crew arrives in the morning, no one has r e s p o n s i b i l i ­ ty for the building,

its contents and its inhabitants.

No longer do build i n g

guards come through; public safety officers come in only in response to calls.

The total lack of emergency lighting in the stacks and the poor signage for exits leave the occupants of the stacks gro p i n g their way out w h e n the lights fail or in other emergencies.

Honor With Books

An "Honor With Books" program began for the Corn e l l L a w L i b r a r y this year when Francis P. Cuccia

'12 c o n t r i b u t e d the n e c e s s a r y base endowm e n t .

first additions to the fund were made in m e m o r y of G a r d n e r B u l l i s

'08.

The In May

the Atlanta Chapter of the Federal Bar A s s o c i a t i o n h o n o r e d Judge A l b e r t P. Tuttle '23 by contributing $1,300 to this fund.

The F r a n c i s P. Cuc c i a Honor

With Books Fund is open for cont r i b u t i o n s of $25 or m o r e in r e c o g n i t i o n of births, deaths and all occasions in between.

A book plate w i t h the name of

the honoree and the donor is put in an a p p r o p r i a t e n e w book w h e n the gift is received; the money goes into the endowment fund to p r o v i d e income in future years for purchase of more library materials.

Staff

After a very successful tenure as A s s o c i a t e L a w L i b r a r i a n ,

Dan F r e e h l i n g

left in October to become the Law L i b r a r i a n and A s s i s t a n t P r o f e s s o r of Law at the University of Maine Law School.

Kit K r e i l i c k a r r i v e d in J a n u a r y as our

new Associate Law Librarian and Head of Pu b l i c Services.

She had been A s s o ­

ciate Law Librarian at St. Louis U n i v e r s i t y Law Library,

serving successively

as Head of Public Services and Head of Technical S e r v i c e s there.

The search for an acquisitions librarian came to a m o s t s a t i s f a c t o r y end when Margaret Maes Axt m a n n joined the staff in September.

She came to us from

the National Center for State Courts, W i l l i a m s b u r g , V a . , w h e r e she had c o m ­ plete charge of the Center's library.

Several staff members were very active in n a t i o n a l their individual listings report.

lib r a r y a c t i v i t i e s as

In addition, Dan F r e e h l i n g was C h a i r m a n of

the AALL Education Committee this year, w h i c h i n c l u d e d r e s p o n s i b i l i t y for the Association's two 5-day institutes.

Cornell Law Library Myron Taylor H all Ithaca, N ew York 14853

Monthly Report July, 1982

The July financial statement shows that we have over $413,000 available for acquisitions and binding this year. Last year we spent $351,985. If the foreign exchange rates stay as favorable as last year, we will be able to make more new purchases than we have in the past few years.

Francis P. Cuccia '12 sent us a check for $5,000 early in July to inaugurate an Honor With Books program for the Law Library. Future contributions of $25.00 will be added to the principal to this endowment.

The library system has had only one such fund into which all Honor With Books" contributions went, even those designated for the Law Library. Now contributions in honor of or in memory of individuals can be put into the new Cuccia fund for our use. Upon receipt of $25 we will plate one book as the donor designates. For $250 we will plate one book each year as designated by the donor. This program has been effective for the library system. We hope it works as well for us.

Our student budget is up to $18,000 from an initial $12,00 last year which gives us much more flexibility in that area.

Dean Peter Martin has agreed to supply carpeting for the Reading Room.

We were not able to get it installed before the writing competition started We hope to have it done during the Christmas recess. Mr. Louis Martin has agreed to purchase a microfiche reader/printer and additional fiche storage cabinets for us this year. These should meet our requirements for several years. The compact shelving for the Rare Book Stacks will be installed in September— the last work to be done in that area.

The search for Dan Freehling's successor is underway. Two candidates^ will be visiting us September 9-10 and 13-14. Our new acquisitions librarian resigned, unexpectedly in June. We were fortunately able to avoid another national search, with the delays inherent thereto, by offering the position to a person we had interviewed in the original search. Margaret Axtmann will start September 1, coming here from the library of the National Center for State Courts in Williamsburg, Virginia. Margie was our first choice a year ago. She declined our offer then, but we were able to sweeten it this time enough to have her accept it.

The RLIN system is much more are still limited to one terminal operations, but one is sufficient as reclassification, have to wait some months from now.

stable than it was in April and May. We for all of our acquisitions and cataloging to keep us current. Extra projects, such until the second terminal can be "readdressed"

Cornell Law Library Myron Taylor H all Ithaca, N ew York 14853

Mon t h l y Report February, 1983

Our acquisitions expenditures are right on target; we have spent twothirds of our funds in eight months. As expected, the December and January renewals made up for low expenditures earlier in the year.

Kit Kreilick arrived January 3 and quickly took up the reins left by Dan Freehling. Margie Axtmann completed her first six months as Acquisitions L i b r arian— a very successful period. These two appointments have demonstrated the great benefits of hiring experienced people for administrative positions.

Two obvious installations have been enthusiastically received by the students— the carpet for its noise abatement properties and the VendaCard for its convenience.

Other equipment either received or on order that will improve our operations include a microfiche reader/printer that is a better fiche reader than our original all-purpose reader/printer and that should be a more reliable printer; a word-processor for our letters, reports, etc.; another RLIN terminal and a fast printer for it that will enable us to have public-service access to the RLIN data base.

Meetings with the architects January 31 and February 1 lead us to hope that someday we will have more appropriate surroundings for the public service terminal and other such equipment than we can provide at present.

Cornell Law Library Myron Taylor Hall Ithaca, New York 14855

July 1, 1983

(607) 256-7236

TO: FROM: SUBJECT: 1.

Distribution Indicated Below Law Library Financial Statement, Law Library Book Budget

Available Funds July 1, 1982 $303,300.00 a.

Appropriations

b.

Law School

c.

Endowments

94.921.00

2.

Expenditures July 1, 1982-June 30, 1983 a.

Binding

b.

Treatises & Monogr a p h s 1.

Anglo-American 2.

Mo n o g r a p h i c Series (Anglo-Ame Total 3.

4.

c.

Continuations 1.

A n g l o - A m e r i c a n Services 2.

A n g l o - A m e r i c a n Serials 3.

Law Reviews Total 4.

5.

d.

Foreign Monogr a p h s Foreign Series Total

Foreign Services Foreign Serials Total

International Sub-Total

16.399.00 $414,820.00 June $3,,750. 70

Total $26,532.95

$2 ,768. 36 478. 70 $3 ,247. 06

40,357.19

$117. 35 715. 04 $832.,39

10,700.39

$9 ,574..11 11 ,370,.10 415,.19 .40 ,359 $21

285,868.40

$409 .00 1 ,634 .34 $2 ,043 .34

26,681.57

$853 .35

6,728.01

$32,086.24

$396,865.51

Balance on Hand July 1, 1983 3.

$17,954.49

Collection a.

Total Collection as of July 1, 1982

b.

Volumes a c c e s sioned July 1, 1982-June 30, 1983 (volumes discarded not deducted)

Distribution:

Peter Ma r t i n Louis Martin Law Library Committee Mr. Lentini Margie Axt m a n n file

343,981

9,166

CORNELL UNIVERSITY LIBRARIES ANNUAL STATISTICAL REPORT FORM FOR THE YEAR 1982/1983

Library: Librarian:

Law_________________ Jane L. Hammond

Prepared by:__________________ Date Completed:

July 12, 1983

Please complete this form and return it to the University Librarian's office, 201 Olin Library, on or before July 15, 1983.

Please complete the requested information appropriate to your departmental operation. Data for this annual statistical report encompasses the fiscal year beginning 1 July 82 and ending 30 June 83.

Financial and personnel data for endowed unit departments will be completed by the accounting office, Olin Library.

I.

SIZE OF COLLECTIONS (only cataloged volumes are to be counted; for other materials, count only those arranged and available for use) PLEASE NOTE! Reporting libraries are requested to exclude size of collection data for those materials now housed in the Annex Library. Such information will be provided separately by the Olin Circulation Department.

A.

Monographie Volumes 1.

Number of volumes and pamphlets at beginning of year (If figure differs from previous year's report, please explain.)343_1_98i— 2.

No. of orders placed — 1,>AQLMonographic volumes added 3.

Acquired by purchase — 9.’166— 4.

Acquired by gift or exchange -------5.

Total volumes and pamphlets added (3 + 4) __9,166_

1

6.

7.

8.

B.

8.616

No. of volumes and pamphlets at end of year(l + 7)

352,597

3.692 338 23 4.007

Total no. of titles received ( 1 + 2 - 3 )

NewsDaDers Currently Received

Y. 2.

3.

4.

5.

6.

7.

8.

9.

D.

550

Serials Currently Received (Excludes riewspapers reported below) 1.

Number of titles at beginning of year 2.

No. of titles added during year 3.

No. of withdrawals & cancellations

4. n.

No. of volumes lost or withdrawn from records Net increase in volumes and pamphlets (5 - 6)

No. of subscriptions at beginning of year No. of added subscriptions (exclude gifts and exchanges) No. of withdrawals & cancellations Total no. of subscriptions end of year d + 2 - 3 ) .

No. of gifts & exchanges at beginning of year No. of added gifts and exchanges No. of withdrawals & cancellations No. of gift and exchange subscriptions end of year ( 5 + 6 - 7 )

2o_

----- 2_ o_ o_ 0

Total No. of Titles Received at end of year (4 + 8)

Microforms (show physical count data) Y. Microfilm a. No. of reels held at beginning b. No. added

c.

of year

Total held at end of year (a + b)

2.

Microcards a. No. of units b. No. added

3.

Microprint Sheets a. No. of units held at beginning b. No. added

of year

4.

Microfiche a. No. of units b. No. added

of year .

c.

c.

5.

7

held at beginning

of year

Total held at end of year (a + b)

Total held at end of year (a + b) . . held at beginning ,

c. Total held at end of year (a + b) Total microform units held at end of year (lc + 2c + 3c + 4c)

2

l,615.

112.

1,735

o -----o c, //Q 86,449 23^59

109,608 111.343

E.

Miscellaneous Motion Pictures a. No. of units held at beginning of year b. No. added

Y.

c.

2.

___ ยง2

Records a. No. held at beginning of year b. No. added

2 2

Filmstrips (include film loops) a. No. held at beginning of year b. No. added

2

Maps a. No. held at beginning of year b. No. added

2 2

c.

4.

c.

5.

c.

II.

Total held at end of year (a + b)

Total held at end of year (a + b)

Total held at end of year (a + b)

Total held at end of year (a + b)

2

2

o

62

0

0

0

CATALOGING No. of New Titles Monographs 1.

Monographs on microforms 2.

Serials 3.

Serials on microforms 4.

Maps 5.

Audio/Visual 6.

7.

2,195 __ 10

338 49

2,592

Totals (1 thru 6)

B.

Periodical Article, Analytics*

C.

Reclassified & Recataloged Titles

D.

Card 1.

2.

3.

4.

^

2

Audio Recordings a. No. of units held at beginning of year b. No. Added

c.

3.

Total held at end of year (a + b)

____ o

612

Production Printed cards (computer, LC or other) Typed cards Multilithed cards completed

Total ( 1 + 2 + 3 )

Not included in nevTtitles cataloged.

45,062 8,944 54,006

Other analytics included in monographs column.

3

III. CIRCULATION AND RESERVE A.

Circulation 1.

Home Use a. regular b.

7-day or other c. sub-total Home Use 2.

Building Use a. reading rooms b. carrels c. studies d. other (list) e. sub-total Building Use

3.

B.

7.212

54,051

Total Circulation (added sub-totals c and e)

61.263

Reserve 1.

Closed Reserve -- Home Use 2.

Overnight — Closed Reserve 3.

Home Use — Open Shelf

4.

IV.

7.212

19.088

Total Reserve ( 1 + 2 + 3 )

C.

Total Circulation and Reserve (add A.3 + B.4)

D.

Hours of Operation How many avg. hours per week was library open for full-service during the academic year (excluding pre-examination periods and other special times)?

80.351

la

REFERENCE SERVICES A.

No. of Information & Direction Questions

B.

No. of Reference Questions

C.

No. of Search Questions

D.

No. of Problem Questions

E.

No. of Bibliographies

F.

Computer Services -- COMPASS: No. of User Requests (i.e. fee-based queries)

G.

Total Reference Service (add A thru F)

H.

1.

2.

a. b. a. b.

3,943 4,759 10

150 80

180

9,122 119 367 0 0

no. of classes/lectures no. of participants no. of tours no. of participants 4

(LEXIS)

V.

INTERLIBRARY SERVICE (includes loans and photoduplications)

VI.

A.

Lending 1.

Titles requested 2.

Titles loaned

B.

Borrowing 1.

Titles requested 2.

Titles borrowed

C.

Photoduplication 1.

Lending a. orders b. orders c. no. of 2.

Borrowing a. orders b. orders

143 106

& inquiries received filled (by title) photocopies made

284 175 2,113

written filled

COPY SERVICE (to be completed by the statutory, Hotel and Medical libraries only) 36,157

A.

No. of copies made for internal use

B.

No. of copies made for interlibrary lending

2,113

C.

Number of copies made for CU departments (other than libraries)

6,067

D.

No. of coin-operated copies produced; i.e. income generating copies

5

251,278

VII. STAFF SIZE/PERSONNEL EXPENDITURES (staff size determined by number of budgeted lines at end of year) A.

Professional Library Staff Public Service 1. a. no. of staff in full-time equivalents and by headcount b. salaries of staff in "a" above 2.

3.

4.

B.

Technical Services a. no. of staff in full-time equivalents and by headcount b. salaries of staff in "a" above Administration of the Unit a. no. of staff in full-time equivalents and by headcount b. salaries of staff in "a" above

2

+

s FTE HDCT $

FTE HDCT I

FTE HDCT

$

FTE HDCT FTE HDCT

$

a.

FTE HDCT I

3)

Non-Exempt Support Staff (excludes temporary student and non-student help) 1.

Public Services

2.

FTE h d CT “

Total Exempt FTE, Headcount & Salaries (1 +

C.

S

Total Professional FTE, Headcount & Salaries (1+2+3)

Exempt Library Staff (other than pro­ fessional librarians in "A" above) 1.

Public Services a. no. of staff in full-time equivalents and by headcount b. salaries of staff in a" above 2.

Technical Services a. no. of staff in full-time equivalents and by headcount b. salaries of staff in a" above 3.

Administration of the Unit a. no. of staff in full-time equivalents and by headcount b. salaries of staff in "a" above

4.

FTE hd TF

no. of staff in full-time equivalents

FTE

and by headcount b. salaries of staff in a" above Technical Services . _ . a. no. of staff in full-time equivalents and by headcount b. salaries of staff in "a" above

HDU

6

$

___ FTE HDCT $

3.

4.

Administration of the Unit a. no. of staff in full-time equivalents and by headcount b. salaries of staff in "a" above

FTE_____ HDCT ^

Total Non-Exempt FTE, Headcount & Salaries

FTE

(1 + 2 + 3 )

HDTT 3

D.

Temporary Services (include all FTE equivalents and hourly wages in the appropriate area) Public Services 1.

FTE professional & exempt a.

FTE non-exempt/non-student b.

FTE student c.

Technical Services 2.

FTE professional & exempt a.

FTE non-exempt/non-student b.

FTE student c.

Administration of the Unit 3.

FTE professional & exempt a.

FTE non-exempt/non-student b.

FTE student c.

$

I

I $ I

I $

I I

Total Professional/Exempt FTE & Wages (la + 2a + 3a above)

FTE

$

FTE

$

FTE

$

Total Non-Exempt FTE & Wages (lb + 2b + 3b above)

Total Student FTE & Wages (lc + 2c + 3c above) E.

Federal Government Funds for College Work Study (CWS) Indicate the total amount of funds con­ tributed by the federal government used to employ student employees during the July to June fiscal year.

F.

Student & Other Hourly Assistants 1.

No. of hours of student assistants 2.

No. of hours of non-student temporary assistants

7

VIII.

NON-PERSONNEL EXPENDITURES A.

Expenditures for Books

$______

B.

Expenditures for Periodicals

$______

C.

Total Expenditures for Books & Periodicals

S______

D.

Expenditures for Binding

$______

E.

Capital Equipment Expenditures (5000 series object codes)

£______

General Operating Expenses (6000 series objectcodes)

$______

G.

Miscellaneous Expenses

£______

H.

Total Non-Personnel Expenditures (add C thru G)

F.

IX.

£

INCOME AND TRANSFERS A.

Book Endowment Income

$______

B.

Other Endowment Income

£______

C.

Gifts Income 1.

Principal added to or establishing new endowments 2.

All other gifts income

$ ______ $

D.

Fines & Lost Books

£------

E.

Computer Searches

£------

F.

Inter library Loan

£------

G.

Royalties

H.

Sale of Duplicates

t

t i------

£-------

8

I.

Sale of Publications issued by the library

$

J.

Photocopy

$

K.

Other (please specify)

L.

Total Library Generated Income (add A thru K)

M.

Transfers from Other CU Units* (please specify purpose and amount) i.

$

_______________________________ _

i

♌Transfers may include only those funds directly placed in library accounts, such as added acquisitions funds for a specific purchase

#####

AAl:1b 6/17/83

9