Cornell Law Library Myron Taylor Hall Ithaca, New York 14853
CORNELL LAW LIBRARY Annual Report 1981/82
The bright spot of this year was the opening of the Rare Book Room with its dedication November 20, 1981.
This enabled us to bring back to
Myron Taylor Hall the rare materials which had been stored in the Olin Rare Books stacks for several years.
Other books were moved from cages
in the unairconditioned stacks to the new totally climate-controlled area. This allowed us to reorganize the locked cages and open one for general stack access, thus giving a small increase in our very tight stack space. As part of the Rare Book Room construction, the former International Room was converted to a very bright, functional microform reading room with all of the microform storage there as well.
For the first time, this
library has space designed specifically for this rapidly expanding format of legal materials. The microfiche collection grew dramatically this year.
The cut-back
in funds for the Government Printing Office and other federal agencies caused the agencies to change their publications' format to microfiche, because its publication and mailing is significantly cheaper than full-size paper copy.
As a result, many publications are now available to us only
in microfiche, e.g., Congressional bills and Internal Revenue Service Statistics of Income.
Most of the top law reviews became available in
microformat for the first time this year as the copyright problems were
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solved. reviews.
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We purchased the microfilm edition of the 10 most heavily used law This will provide a complete, non-circulating file for use when
all copies of a given paper volume are unavailable.
The expansion of the
film and fiche collection and the corresponding increase in use will require another reader-printer next year. The only major change in operations (as opposed to changes in space utilization) was the adoption of RLIN's on-line acquisitions system in January 1982.
The program, developed by the Research Libraries Group of
which Cornell is a member, is very sophisticated and capable of providing a total acquisitions system from initial order to final accounting.
A
second CRT terminal was installed for the acquisitions department and public services use, to supplement the existing terminal devoted to cataloging functions. very unstable.
Unfortunately the acquisitions system proved to be
This instability carried over to the cataloging program, as
both are run by the same computer.
The RLIN problems, which started when
the acquisitions system became available in January, continued through May, but the system was showing signs of recovery as the year closed.
To maintain
any semblance of access, RLG cut its authorized number of terminals drastically. We were forced to "deaddress" our acquisitions terminal in March and to use our remaining terminal fewer hours each day.
Even with terminal access at
about 25% of expectations, response time was painfully slow and frustrating. Reference access had to be totally abandoned. damaged by a computer malfunction.
The serials data base was
As a consequence, that portion of the
system was not available from April until the end of the year, as it took ten weeks to reconstruct the data base after the cause of the malfunction was determined.
Acquisitions and cataloging operations, by very intensive
use of all time available, totalled 60-70% of'prior years' activities.
As
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the year closed, the system's programmers seemed to be solving the underlying problems, so we enter the new year again hoping for a powerful, responsive acquisitions-cataloging-reference system.
We expect it to perform at a level
that will allow us not only to keep current with 1982/83's work, but also to eliminate the back-log developed during this year's system troubles. The year was marked by extremely high turn-over of staff.
The two people
who have placed all orders and otherwise managed our non-serial acquisitions for many years retired within a month of each other.
Our assistant catalog
librarian resigned to move to another part of the country.
This left the head
of the department as the only technical services librarian to be with us for the entire year.
Fortunately that department's support staff remained stable
except for the one retirement and one pregnancy leave. in Public Services:
The reverse was true
the professional staff remained constant, but the
support staff changed completely— some positions more than once. Thus, substantial portions of time were devoted to interviewing potential staff and then to training the new staff members. Alan Diefenbach and Joanne Scanlon, reference librarians, participated for the first time as instructors in Practice Training I.
Having the course
divided among four people— the Law Librarian, Assistant Law Librarian and both reference librarians— appeared to be an improvement and will be continued next year. The Public Service staff was cut by half a position this year and the student wage budget was cut by one-fifth.
As a consequence, we were forced
to close the library earlier, six days out of seven.
The Law School provided
funds to open longer hours during certain peak periods of first year use, e.g. the first semester memo.
If any additional funds are available to the
Law Library in 1982/83 for staff, they will be used to restore the student
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budget (1) to offset any loss in federal work-study support and (2) to restore the hours of opening for those students not eligible to have their own keys.
Only after the student budget is assured will we work for
restoration of the regular position to full-time and then for a night supervisor which we have needed for some time. This recital of the year’s activity would be deceptive if its long standing and continuing problems were not mentioned. space are pervasive.
The problems of
Even with the transfer to the Library Annex of over
6,000 linear feet of books, our stacks are effectively full.
This year
we discarded all but one copy of non-current editions of treatises in order to create more space on the 4th floor.
We are no longer binding the
Federal Register or the U.N. Treaty Series, but are acquiring their current volumes in microform to save space.
In the very near future we will have
to remove the present bound sets in favor of microform in order to accommodate other material. The problems created by multitudes of undergraduates were alleviated this year by restricting the students in Business Law to packets of material on Reserve in other libraries rather than allowing them to use any and all materials in the Law Library.
This did not solve all of our seating problems,
particularly the demand for carrels, but it certainly alleviated the most intense problem. The acquisitions budget keeps our American collection at its research level by careful selection, and maintains the other common law nations at a basic working level.
Our European collection continues to age, with no
funds to bring the treatises and codes up to date in any systematic fashion.
Cornell Law Library ---------
M vrnn T a v ln r W all Myron Taylor Hall Ithaca, New York 14853
Cornell Law Library Semi-Annual Report
The closing months in 1981 were far from typical in our acquisitions department which meant that fewer invoices were processed. This gave a distorted picture of our budget position so I did not circulate the monthly summaries. The attached lists expenditures of $46,000 in December and $157,000 for the past six months, which show how much catching up we had to do. We have some very large renewals to be processed in January, so I expect us to spend well over the monthly average again. This will bring our balance closer to the pro-rata projection for the fiscal year. Alice McPherson, our accounts clerk for many years, retired November 30 and was on vacation five weeks before her official departure. Her replacement arrived early November and departed, at our request, three weeks later. The second replacement, Pat Jones, came in mid-December and is rapidly catching up with the backlog. Lois Hickson, Order Librarian for sixteen years, retired December 31. She completed several extensive projects in her last few months, projects for which her long experience here made her particularly qualified— disposing of all accumulated gifts, duplicates and prodigal material in the library, correcting the Serials Currently Received data, completing a detailed report of serials received through PL-480 which will be the basis for our decisions to cancel or to purchase when that project is no longer funded. Completing these projects and training the new clerks seemed more important than keeping the invoice payments absolutely current. The very slow response time on the cataloging system has delayed our cataloging so much that our latest "recent" acquisitions list was composed almost entirely of 1980 imprints. We have developed a system to establish priorities for cataloging to assure that the most needed items are at the head of the queue.
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January 15, 1982
Jane L. Hammond Professor of Law & Law Librarian
Cornell Law Library ” • *—
M vron TTaylor avlor HHall all Myron
Ithaca, New York 14853
Monthly Report January, 1982
As expected, our January expenditures were well above average. The $30,000 for services represents the renewals from CCH and Prentice-Hall as well as others. We have cleared up the back-log of invoices. I expect that our monthly expenditures will fall back to the pro-rata $30,000 so that we will not have any serious short-fall at the end of the year. The RLIN terminal for acquisitions was installed in January; the technical services staff was trained in on-line acquisitions procedures; and beginning February 1, 1982, we stopped using our manual order procedures. In February the public services staff will be trained to search on the terminals so that they can determine whether material has been ordered or received but not yet cataloged. Given the proper commands, the system will print notices to a specific faculty member that a requested item has been ordered, received or is available for circulation.
JLH:ch
Cornell Law Library Myron Taylor Hall Ithaca, New York 14853
MONTHLY REPORT March, 1982
In March we spent $26,650, still less than our pro rata $30,000 a month. We are increasing our orders of monographs and some other postponed purchases. Also I have proposed to the Law Library Committee the purchase of microfilm back-up copies of several law reviews to allay our most serious "off the shelf" problems. The proposal is to spend up to $15,000 on this material. The Rare Book Room contract is finally complete. All the furniture for the Rare Book Reading Room and the Microform Room has arrived. The leak has been fixed and all the water damaged area repaired and repainted. Two non—contract areas are still open: stacks for the lower level and changing the access to the steam line. These are still under investigation
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JLH:ch
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Cornell Law Library Myron Taylor Hall Ithaca, New York 14853
TO: FROM: SUBJECT: 1.
2.
July 1, 1982
Distribution Indicated Below Law Library Financial Statement, Law Library Book Budget
Available Funds July 1, 1981 a.
Appropriations
$350,940.00
b.
Endowments
13,304.00 $364,244.00
Expenditures July 1, 1981-June 30, 1982 June $693.40
Binding
b.
Treatises 6 Monographs $1,150.71 Anglo-American 1. -American) 305.18 Monographic Series (Anglo2. $1,455.89 Total
31,482.73
$97.33 656.89 $754.22
10,419.28
$5,270.15 7,700.57 195.70 $13,166.42
256,574.87
$57.40 334.10 $391.50
25,529.11
$45.55
3,689.68
$16,506.98
$351,984.77
3. 4.
Foreign Monographs Foreign Series Total
Continuations Anglo-American Services 1. Anglo-American Serials 2. Law Reviews 3. Total 4. 5.
d.
Foreign Services Foreign Serials Total
International Sub-Total
Balance on hand June 30, 1982 3.
Total $24,289.10
a.
$12,259.23
Collection a.
Total collection as of July 1, 198f-
b.
Volumes accessioned July 1, 1981-June 30, 1982 (volumes discarded not deducted)
Distribution:
Peter Martin Louis Martin Law Library Committee Mr. Lentini File
337,391
8,217
5U
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CORNELL UNIVERSITY LIBRARIES ANNUAL STATISTICAL REPORT FORM FOR THE YEAR 1981/1982
Library:
Law___________
Librarian:
Jane L.Hammond
Prepared by:__________________ Date Completed: July 14, 1982
Please complete this form and return it to the University Librarian's office, 201 01 in Library, on or before July 16, 1982. Please complete the requested information appropriate to your departmental operation. Dat for this annual statistical report encompasses the fiscal year beginning 1 July 81 and ending 30 June 82. Financial and personnel data for endowed unit departments will be completed by the accounting office, Olin Library.
I.
SIZE OF COLLECTIONS (only cataloged volumes are to be counted; for other materials, count only those arranged and available for use) A.
Monographic Volumes 1. Number of volumes and pamphlets at beginning of year (If figure differs from previous year's report, please exp!ain.) 337,391 2. No. of orders placed 1,590 Monographic volumes added 3. Acquired by purchase 8,215 4. Acquired by gift or exchange 5. Total volumes and pamphlets added (3 + 4) 8,215 6. No. of volumes lost or withdrawn from records 1,625 Net increase in volumes and pamphlets 7. (5-6) 8. No. of volumes and pamphlets at end of year(l + 7)
343 .9 81
*
B.
C.
0.
E.
•
Serials Currently Received (Excludes newspapers reported below) 1. Number of titles at beginning of year 2. No. of titles added during year 3. No. of withdrawals & cancellations 4. Total no. of titles received ( 1 + 2 - 3 ) Newspapers Currently Received T: No . of subscriptions at beginning of year 2. No. of added, subscriptions (exclude gifts and exchanges) 3. No. of withdrawals & cancellations 4 Total no. of subscriptions end of year (1+2-3) 5. No. of gifts & exchanges at beginning of year 6. No. of added gifts and exchanges 7. No. of withdrawals & cancellations 8. No. of gift and exchange subscriptions end of year ( 5 + 6 - 7 ) 9. Total No. of Titles Received at end of year (4 + 8) Microforms (show physical count data) T7~ Microfilm a. No. of reels held at beginning of year b. No. added c. Total held at end of year (a + b) 2. Microcards a. No. of units held at beginning of year b. No. added c. Total held at end of year (a + b) 3. Microprint Sheets a. No. of units held at beginning of year b. No. added c. Total held at end of year (a + b) 4. Microfiche a. No. of units held at beginning of year b. No. added c. Total held at end of year (a + b) 5. Total microform units held at end of year (lc + 2c + 3c + 4c) Miscellaneous 1. Motion Pictures a. No. of units held at beginning of year b. No. added c. Total held at end of year (a + b)
2
3,451 274 33 3,692
7 0 0 7 0 0 0 0 7
/,660 2^059 65~
4^/5" 2,124
0 0 0 0 0 0 72,291 14,158 " 86,449
9j,0<eLi 88,573
2.
Audio Recordings a. No. of units held at beginning of year b. No. Added c. Total held at end of year (a + Records a. No. held at beginning of year b. No. added c. Total held at end of year (a + Filmstrips (include film loops) a. No. held at beginning of year b. No. added c. Total held at end of year (a + Maps a. No. held at beginning of year b. No. added c. Total held at end of year (a +
3.
A.
5.
II.
b)
62 0 0~�
b)
0 o 0~
b)
0 0 ______o _
b)
______0
CATALOGING A.
*
62 0~~
No. of New Titles 1. Monographs 2. Monographs on microforms 3. Serials 4. Serials on microforms 5. Maps 6. Audio/Visual 7. Totals (1 thru 6)
1,706 12 274 15. 0 0 2,007
B.
Periodical Article, Analytics*
C.
Reclassified & Recataloged Titles
D.
Card 1. 2. 3. 4.
0 472
Production Printed cards (computer, LC or other) Typed cards Multilithed cards completed Total ( 1 + 2 + 3 )
Not included in new titles cataloged.
36,347
Other analytics included in monographs column.
I
(
29,940 6,407 0
3
III. CIRCULATION AND RESERVE A.
B.
IV.
Circulation 1. Home Use a. regular b. 7-day or other c. sub-total Home Use 2. Building Use a. reading rooms b. carrels c. studies d. other (list) e. sub-total Building Use 3. Total Circulation (added sub-totals c and e)
9,361 97361
57,361 66,722
Reserve 1. Closed Reserve — Home Use 2. Overnight -- Closed Reserve 3. Home Use -- Open Shelf 4. Total Reserve ( 1 + 2 + 3 )
22,961
C.
Total Circulation and Reserve (add A.3 + B.4)
89,683
D.
Hours of Operation How many avg. hours per week was library open for full-service during the academic year (excluding pre-examination periods and other special times)?
90
REFERENCE SERVICES A.
No. of Information & Direction Questions
7,900
B.
No. of Reference Questions
5,585
C.
No. of Search Questions
D.
No. of Problem Questions
E.
No. of Bibliographies
F.
Computer Services — COMPASS: No. of User Requests (i.e. fee-based queries)
G.
T K s-a c
53 156
Total Reference Service (add A thru F) 1.
2.
a. b. a. b.
no. no. no. no.
of of of of
(l e x i s )
14,033 126 (includes LEXIS trainii 1,786 (includes LEXIS trainir
classes/lectures participants tours participants
0 0 4
v.
interlibrary
service
(includes loans and-photoduplications} A.
VI.
Lending 1. Titles requested 2. Titles loaned
171
B.
Borrowing 1. Titles requested 2. Titles borrowed
N/A T O
C.
Photoduplication 1. Lending a. orders b. orders c. no. of 2. Borrowing a. orders b. orders
ITS
& inquiries received filled (by title) photocopies made written filled
185 161
1.^933 N/A N/A
COPY SERVICE (to be completed by the statutory, Hotel and Medical libraries only) 34,292
A.
No. of copies made for internal use
B.
No. of copies made for interlibrary lending
1,933
C.
Number of copies made for CU departments (other than libraries)
5,472
D.
No. of coin-operated copies produced; i.e. income generating copies
216,761
VII. STAFF SIZE/PERSONNEL EXPENDITURES (staff size determined by number of budgeted lines at end of year) A.
Professional Library Staff 1. Public Service a. no. of staff in full-time equivalents and by headcount b. salaries of staff in "a" above
5
FTE nPCT