Cornell Law Library Annual Report 1980

Cornell Law Library Myron Taylor Hall Ithaca, New York 14853

Cornell Law Library Annual Report 1979/80

This was a year of remarkable stability in the Law Library.

The

previous year was marked by an unusually high turn-over in full-time staff.

This year, only one vacancy occurred.

Changes in the coming year, as a

result of Cornell's joining the Research Libraries Group and adopting its bibliographic utility, RLIN (in place of the OCLC system used by the Law Library since 1976), the implementation of new cataloging rules (known as AACR II) and new rules for filing catalog cards, require extensive planning and training.

The stability of staff, which is expected to continue into

next year, has allowed much of this planning to take place during 1979/80 which should make 1980/81 less traumatic.

Several projects mentioned in last year's report continued successfully this year:

(1) Moving the unbound periodicals to a locked room on the

Reading Room level enabled the staff to retrieve these journals more frequently than when the collection was three floors below the Reading Room.

(2) The

photocopier that was displaced by the periodicals move was replaced by a newer machine located in the corridor outside the Library's administrative offices.

(3) The materials moved to the Annex were retrieved as needed,

promptly, and with little inconvenience to the patrons needing the material.

The CONSER project, to convert all of our current serials holdings to machine-readable records with the most accurate information possible, which

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started last year with funding from the National Endowment for the Humanities, will continue through July 1980.

The complexity of many of the records made

it impossible to complete all of the records with the grant-funded staff, but it is anticipated that the project will be completed by the regular staff in the coming year.

These records will be available through the RLIN system,

as well as through the OCLC system, so we will have access to them when we switch utilities.

An automated system for acquisitions, including ordering, invoicing, fund-accounting, and checking-in of serials, is expected to be available within the next two years.

Converting the current manual processes to such a system

will be relatively easy because the basic data for current serials, the bulk of our acquisitions, will be in machine-readable form as a result of this CONSER project.

Last year's report discussed the availability of other data bases through LEXIS.

This year we subscribed to two of these:

(1) the accounting package

funded by the Business School and available without charge to all Cornell researchers, and (2) the English law library, with access limited to Law Library staff members, and charges for full cost of $77 per hour paid by the researchers.

LEXIS connect time averaged 84 hours a month, which demonstrates its continued usefulness to our patrons.

Public Services For the first time in at least recent years, the Law Library instituted fines for overdue books, specifically reserve materials.

The procedure was

successful in that reserve materials were available to users when requested in all but a few isolated instances. average fine was about $5.25.

Collected fines totalled about $580; the

Circulation procedures were simplified and

otherwise improved after extensive study by several staff members in a continuing effort to improve this aspect of the library's operation.

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Student discontent with the library's physical limitations manifested itself this year in demands for change in the basis for allocation of the 43 carrels in the Law Library.

After considerable negotiation, agreement was

reached with the journal editors (on behalf of their staffs), CLSA (on behalf of the rest of the student body), and the Law Library staff (1) to create a section of shelves to which non-carrel holders may sign out books on the same basis as carrel holders and (2) to limit the proprietary rights of carrel holders.

In the continuing effort to relieve the pressure from undergraduates, more lectures on use of law books were given in more undergraduate courses by Law Library staff.

The lectures are well received by the students whose

subsequent use of the materials is less demanding of our staff time.

Also,

lectures were given for Mann and Olin libraries staff members to facilitate use of the legal materials in those libraries.

Collection Development Funds available for acquisitions this year totalled $299,655.80 from the following sources: University Library (appropriated

funds)

$209,508.00

Law School (gift account)

67,600.00

Endowment income, gifts, sale of duplicates, etc.

22,547.80

Appendix 1 sets forth the distribution of expenditures for this year with comparisons for the two previous years.

Continuations costs continue to grow in spite of careful monitoring of subscriptions.

The print-out of serials currently received by the Law Library

lists 3039 titles.

This list includes only periodicals published on a regular

basis at least once a year; it excludes loose-leaf services, sets kept current by pocket parts, supplemented monographs and monographic series, which we estimate

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to be at least another thousand titles.

The $240,000 "continuations" cost

includes all of these categories except monographic series.

The chart shows

clearly that the increase in continuations cost took the total increment for this year and cut into the amount available for treatises, dropping that figure 25% from the previous year.

Only ten percent of the total budget was used

to purchase Anglo-American treatises.

This percentage is considered the minimum

a law library can spend for new treatises and still keep its monographic collection reasonably current and complete.

To reduce the amount spent for foreign treatises, which seems out of proportion to that spent for Anglo-American treatises, we have cancelled twenty subscriptions to foreign monographic series which consisted almost exclusively of dissertations.

The drop in expenditures for international materials is

unexpected and should return to previous levels.

By inaugurating the changes

discussed in last year's report, we were able to keep our binding costs level, in spite of a 10% increase in the per item charges.

We placed a few more orders than last year (1,094 versus 1,020) but added fewer volumes (9,345 versus 10,084).

When the withdrawals are deducted, our

net book growth fell to 8,285 versus 9,155 in 1978/79, leaving a total volume count June 30, 1980 at 331,627.

While book acquisitions dropped, we increased

our collection of microfilm by 40% and of microfiche by 101%. do when a collection is as new and small as this one.

This is easy to

We expect the physical

numbers to level off and the percentage to fall accordingly.

Even though much

of the fiche comes on deposit from the GPO without direct cost, our microform expenditures increased 45%, from $7,222 to $10,500.

Again, this should level

off as the price of silver stabilizes and with it the cost of the photographic film.

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Collection Maintenance The accession records of the Law Library begin with 1890 with its move into Boardman Hall.

Any library ninety years old has maintenance problems.

First, the physical condition of the books becomes critical with age, particularly the old leather bindings.

This year we asked Charles McNamara

of the University Libraries Rare Book Department for recommendations for treatment of books too brittle to rebind and for in-house repairs for shaky binding and damaged books.

Diane Hillmann attended a workshop on preservation,

which also provided useful suggestions.

On McNamara's recommendation, we have

stopped using a highly acidic tape for repairs, but we have not found a suit­ able substitute, so many more books on the open shelves are now being tied with cotton tape rather than repaired with adhesive-backed tape.

We tried pre-cut,

non-acid storage boxes but found they did not fit many of our books.

Next

year we will try procedures developed by the New York Botanical Garden, to create boxes from uncut supplies.

The Law Library does not have sufficient

funds to recase all of its holdings with deteriorating binding; thus the search for inexpensive methods to keep the books in service without further damage by reason of the repairs themselves. that only total replacement is satisfactory.

Some sets are so heavily used This year we replaced 350

volumes of one set of the U.S. Reports, having discovered that all three copies of one volume published in the 1920's were literally in pieces and too brittle to rebind.

A second problem of age that concerned us this year is the changing standards for cataloging and the modern recognition (i.e. in the mid ’60's) of need for subject classification systems of law libraries.

This year we

completed the recataloging and classifxcatxon of our English materials and g^ai^ted on the general law materials.

We are attempting to complete

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recataloging of the state law reports before January 2, 1981, when new rules for cataloging will change all of the entries for them.

When these current

projects are completed, all of the Law Library will have been classified by subject, except materials on the law of Canada, Australia and New Zealand.

The identification of missing books and, conversely, of duplicates no longer needed, becomes more difficult with age of the collection and the increase in size which makes complete physical inventory impractical.

Duplicate copies are now being reviewed as part of every recataloging and reclassification effort.

For instance, the CONSER project included most

state court reports which led to the identification of some nineteenth century duplicate sets to be withdrawn.

The reclassification of the English reports

and of the general K classification has enabled us not only to identify unneeded duplicates, such as extra copies used for class reserve decades ago, but also missing titles.

Over the past two years we have been developing procedures to trace missing books, to decide when they are truly lost, to determine whether to replace them or withdraw the records, and then to acquire those deemed worthy of replacement.

Even with the imperfect system now in place, we withdrew

over 1,000 volumes of duplicates or missing books this year and spent $7,700 on replacements (including $5,690 for the U.S. Reports mentioned above).

For

the first time in recent years, we have a desiderata file against which we can check dealers' second-hand lists.

Every library of any age has nooks and crannies in which problems get buried.

Lois Hickson has the most knowledge of these dark corners in the

Law Library and has begun to clear them systematically in order to leave as few unprocessed volumes as possible when she retires (before June 1982). addition, the shelves of acquisitioned, but uncataloged material are being

In

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sorted by Dan Freehling and Alan Diefenbach into ranks from "high priority" for cataloging to "discard".

Personnel As mentioned above, we had little turn-over in our full-time staff this year.

Two professionals joined the staff in August 1979:

Daniel J. Freehling

and Ellen Pletsch.

Daniel J. Freehling is Assistant Law Librarian, with primary responsibilities to Public Services.

His prior experience as Assistant Law

Librarian at the University of Alabama School of Law Library from 1975 to 1977 and Associate Law Librarian at the University of Maryland from 1977 to 1979 has been very valuable in his approach to the operations of the Cornell Law Library.

Ellen Pletsch became our Cataloger, taking the position vacated when Diane Hillmann was promoted to Head of Technical Services.

Miss Pletsch has

been a great help in keeping the cataloging current, as well as in the NEH project.

She had been a member of the Social Science cataloging team in the

Olin Library.

The students working for the Law Library provided enough turn-over this year to counterbalance many years of stable full-time staff.

A total of 41

students (27 on work-study, 14 non-work-study) were on the Law Library payroll in the course of the year, in order to maintain the 133 hours per week of part-time assistance needed when classes are in session.

Many work-study

grants were for $300 for the year, which is less than 100 hours at the minimum wage of $3.10 an hour.

With ten hours a week, the student would use up the

grant in less than a semester, so less than ten hours a week became common.

In fact, about 20 students are usually needed to meet the 133 hours a week required for Public Services, plus 3 students in Technical Services.

Moreover,

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the student who works less than 8 hours a week cannot get a complete grasp of the library's procedures and so is unable to be as helpful or as flexible in assignments as the person working more hours.

In light of the time needed to interview, to process financial aid, appointment and termination forms, and to find substitutes between appointments, one questions the cost-benefit of using transitory students, even at workstudy rates, rather than using regular full-time employees as night supervisor and/or shelver.

The Future Short range plans are direct outgrowths of matters detailed above: (1)

Preservation of the collection led to demand for adequate facilities

for our rare books, which led to plans to convert the Periodical Room to a Rare Book Room with proper climate controls to prevent further deterioration of our more valuable materials.

(2)

Growth of the microform collection and the conversion of the

periodical room to other use, led to plans for an expanded area for the microforms and the concomitant equipment.

(3)

The pending retirement of the Order Librarian leads to a concentrated

effort to clear up long standing acquisitions problems that have been pushed out of sight too long and to evolve a clear procedure for replacement of missing books.

(4)

The decision for the University to join the Research Libraries

Group, which resulted in the decision to move from OCLC to RLIN Jan. 2, 1981, combined with the nation-wide decision to switch to new cataloging rules Jan. 2, 1981, mean great readjustments for the Technical Services department in the coming year.

Although much planning has taken place in the past year,

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most training is still to come.

9

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Moreover, in order to have specific areas of

the collection cataloged under the same rules to the extent possible, cataloging priorities are being reordered.

Great efforts will be made to finish all

state reports and the CONSER project by December 31, 1980.

No new projects

or reclassifications will be undertaken until 1981.

(5)

Preoccupation of Technical Services with new systems and its

requirements means that the cataloging backlog (which has had no additions since at least 1975) gets older and no smaller.

Hence the decision to have

Public Services staff continue to examine each item critically to decide whether to retain it and if so, to assign cataloging priority.

Long range plans center on coping with the constraints of this building and still be flexible enough to accommodate changes in technology and in user expectations as well as the inexorable growth of the collection.

So long as

there is hope for an extension of Myron Taylor we will make incremental changes in the present facilities to accommodate new computer terminals, etc., rather than plan for remodeling in light of long range plans, such as on-line catalogs.

APPENDICES

1.

Expenditure Statistics

2.

Gifts

3.

Law Library Personnel activities and list

Appendix 1

Cornell Law Library

Expenditure Statistics 1977/78-1979/80

EXPENDITURES

1979/80

1978/79

1977/78

$30,074

$41,519

$14,205

9,759

8,656

8,200

213,970

184,622

152,900

25,433

24,570

18,745

2,944

4,530

4,852

$282,180

$263,897

$198,902

20,684

21,523

18,919

$302,864

$285,420

$217,821

Treatises & Monographs Anglo-Amer ican Foreign Continuations Anglo-Amer ican Foreign International Total Treatises & Continuations Binding Total Expenditures

Appendix 2

Gifts 1979/80

From the Estate of Edward E. Langguth, money to be used to purchase rare books for the Law School Library Professor Howard S. Levie, '30, Newport, Rhode Island, a seventeen volume set of the Official Records of the Diplomatic Conference on the Reaffirmation and Development of International Humanitarian Law Applicable in Armed Conflict.

Judith Richter Levy, '59, Attorney-at-Law, New York, New York, three books: Soviet Land Legislation; U.S. Labour Unions Todays and International Space law.

Donald E. Shell, '64, Somerset, New Jersey, work papers from the Madrid Conference on the Law of the World.

Benjamin Goldring, Esq., Brooklyn, New York, a copy of his "Analytical Study in Treatment of Palistinians in Israeli-Occupied West Bank and Gaza... and the money to defray the cost of binding it.

George H. Winner, '35, Esq., Elmira, New York, a set of McKinney's Consolidated Laws of New York, with the latest pocket parts.

Mrs. R. Hallinan, Boothbay Harbor, Maine, a gift of money to the Library Law Fund" in memory of her husband.

Cornell

Peter Manyon, Esq., Owego, New York, gift of Abbotts' New York Digest.

Mrs. Elizabeth McLellan, '39, Ithaca, New York, 99 issues of the CornelJ I.aw Review and a copy of the Cornell Law School Directory of Alumni, 1971.

Harry Bitner, Hackensack, New Jersey, a copy of the Fourth Edition of Effective Legal Research.

Miss Caroline C. Heriot, Law Library, College of William and Mary, Williamsburg, Virginia, a copy of George Wythe, Teacher of Liberty.

Marc A. White, Esq., Ithaca, New York, a gift of money for the Friends of the Law Library.

Several members of the Law School faculty contributed books and periodicals.

Appendix 3

PROFESSIONAL AND PUBLIC SERVICE ACTIVITIES

Cornell University Libraries Advisory Committee on Library Automation — Diane Hillmann Subcommittee on "Serials Currently Received" - Ellen Pletsch Subcommittee on Training for RLIN - Diane Hillmann, Chair Committee on Economic Status of Librarians — Dan Freehling Committee on Resources and Services - Diane Hillmann Development Committee — Jane Hammond Public Information Group on Interpreting the New Card Catalog Dan Freehling Staff Advisory Committee - Crystal Hackett and Lois Horton Task Force on the Future of the Card Catalogs - Diane Hillmann Training Sessions for Non-law Librarians on Use of Law Books Alan Diefenbach Cornell University Faculty Council of Representatives - Jane Hammond Lectures to Undergraduate Classes on Use of Law Books - Alan Diefenbach and Joanne Scanlon Search Committee for Law School Dean - Jane Hammond, vice-chair Search Committee for University Judicial Administrator - Alan Diefenbach University Judicial Review Board - Alan Diefenbach American Association of Law Libraries— (AALL)_ Academic Law Libraries SIS, Annual Program Co-chairman - Dan Freehling Annual Meeting: Annual Meeting Program Chairman - Jane Hammond Paper on Status of Academic Law Librarians - Dan Freehling Program on Automated Authority Control - Diane Hillmann, moderator Committee on Governance of Academic Law Libraries - Jane Hammond LAWNET Steering Committee - Jane Hammond On-Line Bibliographic Services SIS: _ Chairman of Section, Program Chairman, and Representative to Special Meeting of OCLC User Groups - Diane Hillmann

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On-Line Bibliographic Services SIS: Secretary-Treasurer - Joanne Scanlon Steering Committee on Special Interest Sections Diane Hillmann

Jane Hammond and

Other American Bar Association Section of Legal Education Reaccreditation team, St. Mary's University Law School - Jane Hammond Reinspection at Rutgers Law School, Newark — Jane Hammond Ad Hoc Committee on Law Library Questionnaire - Jane Hammond Council of National Library and Information Associations - Chairman, Jane Hammond Order of the Coif: Triennial Book Award Committee - Jane Hammond Secretary—Treasurer, Cornell Chapter — Jane Hammond Panelist, Budgeting for Law School Libraries, Workshop for Directors of Law School Libraries, Phoenix - Jane Hammond Paper, "Practical Aspects of Library Budgeting" presented at Annual Meeting of Upstate Chapter of AALL - Dan Freehling Research Libraries Group, Program Committee for Law Libraries Jane Hammond Villanova University School of Law.

Board of Consultors

Jane Hammond

Workshop on Legal Reference in Non-Law Libraries, under aegis of South Central Research Library Council - an all-day program presented three times by Dan Freehling, Joanne Scanlon and Alan Diefenbach

STAFF DEVELOPMENT Local Training Programs and Courses Cardio-Pulmonary Resuscitation Certificate from Red Cross Nancie McBride Government Documents Course (Syracuse) - Peggy Beers-Schnock Improving Supervisory Skills (SCRLC) - Joanne Scanlon Practice Training I (Cornell Law School) - Peggy Beers-Schnock, Gary Bogart, Alan Diefenbach, Kathy Hartman, Mae Louis, Ellen Pletsch and Joanne Scanlon Typing and Business procedures Course (Cornell) - Mae Louis

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University Personnel Department Programs: Effective Discipline Grievance Handling - Joanne Scanlon Employee Performance Appraisals - Dan Freehling Endowed Campus Accounting - Alice McPherson Workshops and Professional Meetings Attended AACR II For Law Materials - Three days, sponsored by AALL - Diane Hillmann and Ellen Pletsch AACR II General Rules sponsored by FAUL - Diane Hillmann and Ellen Pletsch American Association of Law Libraries - Annual Meeting June 22-25, 1980 Diefenbach, Dan Freehling, Jane Hammond, Diane Hillmann, Ellen Pletsch, Joanne Scanlon Association of Law Librarians of Upstate New York, Annual Meeting, October 12-14, 1980 - Dan Freehling Documentation of International Organizations sponsored by METRO Alan Diefenbach Preservation Workshop, sponsored by Upstate New York Chapter of Special Libraries Association and New York Library Association - Diane Hillmann

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LAW LIBRARY STAFF

ADMINISTRATION Jane L. Hammond, Law Librarian and Professor of Law Daniel J. Freehling, Assistant Law Librarian Crystal Hackett, Administrative Aide I.

PUBLIC SERVICES Danial J. Freehling, Head of Public Services D. Alan Diefenbach, Reference Librarian Joanne Scanlon, Reference Librarian Margaret Beers-Schnock, Reference Assistant Padmini Das-Gupta, Circulation Assistant Kevin Miller, Stack Supervisor Diana Harrington, Special Collections Assistant

II.

TECHNICAL SERVICES Diane I. Hillmann, Head of Technical Services A.

Acquisitions Section Lois Hickson, Order Librarian Alice McPherson, Head Account Clerk Alice Olsefski, Searcher Gary Bogart, Kardex Clerk Kathleen Hartman, Clerk-typist Willie Mae Louis, Clerk-typist

B.

Cataloging Section Diane I. Hillmann, Head Cataloger Ellen Pletsch, Cataloger Lois Horton, Cataloging Assistant Elizabeth Hand, Reclassification Assistant Nancy McBride, Bindery Clerk Frank Lepkowski, CONSER Project

July, 1980

Cornell Law Library Myron Taylor Hall Ithaca, New York 14853

Report on Law Library Activities July 1979

Four present members of our staff and one future member attended the American Association of Law Libraries Annual Meeting in San Francisco July 1-4.

Diane Hillmann presented a paper entitled "Bibliographic Control of Serials" in which she advanced a strong case for complete and accurate records in network data bases, such as OCLC, so that records can be retrieved through all search keys when library catalogs are available through computers and not in card cabinets. Diane was elected chairman of the On-line Bibliographic Services Special Interest Section (SIS), successor to the OCLC SIS for which she was on the program committee for the 1979 meeting.

Joanne Scanlon, as secretary-treasurer of the OCLC SIS for 1978-79, was active in the planning of the section meetings this year. She was re-elected to the same position in the successor SIS for 1979-80.

Dan Freehling, who was not yet officially part of the Cornell staff, was active in the formation of a SIS for Academic Law Libraries and is assisting in the program planning for that group for 1980.

My activities were primarily at the committee level. I and other members of the Ad Hoc Committee on Law Library Governance expected the committee meeting to be a short review of our draft report. However, other law school librarians came and turned the meeting into an open hearing. The message was clear— the report cannot recommend one form of governance, for no one form will achieve a quality law library in every situation. The report is being redrafted for submission in January 1980.

Most of the directors of law school libraries met at the convention and agreed that a meeting of directors outside of the rush of the A.A.L.L. Annual Meeting is desirable. Millard Ruud, who attended the meeting, agreed to provide space in connection with the A.A.L.S. convention for such a meeting.

The format may resemble the Dean's Workshop held at the ABA Mid-Winder meeting.

Alan Diefenbach attended the AALL Meeting, also.

Beggy Beers-Schnock joined our staff July 12, 1979, succeeding Diane Smith as Reference Assistant. Peggy had been on the circulation staff of the

Cornell Law Library Myron Taylor Hall Ithaca, New York 14853

Report on Law Library Activities August 1979

With the arrival of Ellen Pletsch August 9, the Law Library had a full professional staff for the first time since last Halloween. Ellen, hired as our general cataloger to replace Diane Hillmann, had been a member of the support staff of Olin Library's Social Science cataloging team while she attended library school at Syracuse. She comes highly recommended by the head of that team, who coincidentally once held Ellen's position here himself. We expect that having a full cataloging staff for the first time since Sonya Sasuta's death will enable us to accelerate work on the CONSER grant funded by NEH. Dan Freehling assumed his post as Assistant Librarian on August 6 and was ready to help with the Law Review competition which ran from August 15 to 27, with about 70 participants. He quickly and very capably picked up the duties which Bob Oakley had carried, including participating in the teaching of Practice Training I. Early in August, Alan Diefenbach submitted an eleven page proposal to the Chairman of the President's Commission on Foreign Language and International Studies for the creation of a National Language Institute which would have among its other duties the establishment of a program of teaching scholars

Distribution:

R. C. Cramtop L. E. Martin K. Hans1owe

Cornell Law Library Myron Taylor Hall Ithaca, New York 14853

Report of the Law Library Activities September 1979

The attached report totals our expenditures for the first quarter of the fiscal year. We have not spent one-quarter of the budget, but most of our big annual renewals come nearer the first of the year, so I expect the totals to reach the half-way mark by January 1.

Starting the school year with its problems seemed to take longer this year, perhaps because so many of our public services staff are new. So far as I have been able to discern, our patrons received our usual standard of service— the best— unaware of the strains behind the scenes. Alan Diefenbach gave indoctrination lectures for the Law Library to 8 groups of undergraduates (about 217 people). Of these, 2 sessions were for Bugliari's Business Law^ course which has been our greatest problem. Even though 135 attended Alan's presentations, too many others came to use the library and required individual instruction. After discussion, we concluded that we would propose, hereafter, no one in that course would be served by the Law Library staff unless the person had attended the optional lecture on the use of law books.

Students who do not attend the lecture could go to the Mann Library and the Business & Public Administration Library, which have the materials needed for the course. This would allow our staff to serve our primary clientele rather than this one class.

Respectfully submitted,

Professor of Law & Law Librarian JLH:ch

Cornell Law Library Myron Taylor Hall Ithaca, New York 14853

Law Library Monthly Report November 1979

The total expenditures so far this year are very much in line with the corresponding period last year, but the amount spent for Anglo-American Continuations is up $20,000, from $58,000 to $78,000. This confirms that continuation costs are making quantum leaps, in this period 30%.

After thorough discussion, we decided to open the Law Library at 11:00 a.m. rather than 1:00 p.m. on Sundays. We will keep records of the use during this period to see if the actual demand is sufficient to justify the extra cost.

Student assistants, particularly work—study students, have been very hard to find and to keep this year. This was particularly difficult during the October break when both undergraduates and law students left campus, while we were committed to keeping the library open on its regular schedule.

We shall look carefully at the library use during this period before setting hours next fall.

JLH:ch

Cornell Law Library Myron Taylor Hall Ithaca, New York 14853

Law Library Monthly Report April, 1980

The Law Library’s book expenditures appear to be on target; we should be able to pay all 1979/80 invoices from this year's funds.

This is not

to say that the funds are sufficient for all of our collection needs.

It

is to say that we have trimmed our discretionary purchases as continuation costs have risen in order to stay within the given budget.

The allocation of the 43 law library carrels has become a source of tension in the law student body.

It seems to be another manifestation of

the resentment many non-law review students feel toward the students on the Law Review and ILJ.

The Law Library Committee met April 30 to consider the

issue and reached the consensus reported in the attached memorandum prepared

by Dan Freehling.

As before, w-wiy students not writing for the journals will

not be eligible for carrels, but the assigned shelves should alleviate their desire for a place to accumulate materials.

The student member of the

Committee agreed to seek CLSA help in a campaign to reduce the noise level in the Reading Room.

JLH:ch May 6, 1980

Cornell Law Library Myron Taylor Hall Ithaca, New York 14853

Law Library Monthly Report May, 1980

We shall close the fiscal year on target.

The influx of bills abated

sufficiently for us to be able to purchase the replacement set of U.S. Reports mentioned in an earlier report.

Dan Freehling, Alan Diefenbach and Joanne Scanlon presented a workshop on legal reference for non-law librarians on May 9 in Binghamton to college librarians and on May 16 in Elmira to public librarians.

The

demand for this workshop, sponsored by the South Central Research Library Council, was so high that a third performance has been scheduled in Myron Taylor Hall on July 14.

The condition of the older books in this library, particularly the leather bound ones, is of continuing concern.

Diane Hillmann attended a

Preservation Workshop in Rochester May 10-11 where she learned of new techniques and equipment we can use to hold our collection together, in a very literal sense, without damaging the books in the process.

JLH:ch June 6, 1980

fim

Cornell Law Library Myron Taylor Hall Ithaca, New York 14853

Law Library Monthly Report June 1980

This is the latest in the series of statements I have been writing at least bi-monthly to accompany the monthly financial statement of the Law Library book funds. The statements report highlights of the Law^ Library operation as well as comments on the financial statement. D x s t n bution has been to (1) Dean of the Law School, (2) University Librarian, (3) Chairman of the Committee on the Law Library, and (4) Director of Budget and Accounting, University Libraries (now Director of Administrative Services Operation). Three of these four positions have new occupants this summer, so this seems an appropriate time to consider content, format an distribution of these statements. Please let me know any suggestions you may have for future reports.

We closed the year with a deficit of $3,208.24 in the book budget.

This is about one percent of the total budget and is as close as we can come to target, being dependent upon the vagaries of publishers i mg departments and postal deliveries.

Income on this statement includes $8 439.80 transferred from the Law School's gifts ($2,000) and en owment earnings ($5,459.80) designated for the Law Library, plus $12,984 credited directly to the Law Library's earning's account.

In June we cancelled subscriptions to twenty European monograph series which consist primarily or exclusively of dissertations. This move ha een recommended by the European visitors here over the past several years and followed a careful check of books received in each series this past year.

These cancellations should cut our expenditures for foreign monographs suit iciently to overcome inflation and monetary exchange pressures and to leave more funds for Anglo-American monographs. Our expenditures for Ang o American monographs this year was ten percent of the total, an absolute minimum for keeping the collection current.

Staff activity in June concentrated on the Annual Meeting of the American Association of Law Libraries June 22-26 and related meetings.

Details of these activities will be included in the Annual Report of the Law Library which will be distributed in the near future.

Jane L. Hammond

JLH: ml August 4, 1980

Cornell Law Library Myron Taylor Hall Ithaca, New York 14853

TO: FROM: SUBJECT: 1.

July 1, 1980

Distribution Indicated Below Law Library Financial Statement, Law Library Book Budget

Available Funds July 1, 1979 a.

Appropriations

b.

Endowments, credits, etc.

c.

Gifts & Earnings

$277,108.00 12,985.00 1,103.00 $291,196.00

Expenditures July 1, 1979-June 30, 1980 a.

Binding

June 1980 $1,667.80

Total $20,684.40

b.

Treatises & Monographs Anglo-American 1.

Monographis Series (Anglo-American) 2.

Total

$2,780.59 461.71 $3,242.30

30,073.52

Foreign Monographs Foreign Series Total

$431.39 1,211.66 $1,643.05

9,758.83

Continuations Anglo-American Services 1.

Anglo-American Serials 2.

Law Reviews 3.

Total

$7,890.74 9,549.51 1,174.92 $18,615.17

213,970.48

$1,882.19 1,292.13 $3,174.32

25,433.09

$415.65

2,943.72

$28,758.29

$302,864.04

3.

4.

c.

4.

5.

d.

Foreign Services Foreign Serials Total

International Sub-Total

Deficit June 30, 1980 3.

$11,668.04

Collection a.

Total Collection as of July 1, 1979

b.

Volumes accessioned July 1, 1979-June 30, 1980 (volumes discarded not deducted)

Distribution:

Dean Martin Mr. L. Martin Prof. Hammond Prof. Hanslowe Miss Murphy file

323,342

9,345

CORNELL UNIVERSITY LIBRARIES INFORMATION REQUESTED FOR VARIOUS ANNUAL REPORTS FOR THE YEAR 1979/1980

Please complete this form in duplicate and return one form to Louis E. Martin, University Librarian, 201 01in Library, and one to Elizabeth M. Murphy, 234 Olin Library before July 10, 1980. If you have supplied regular Monthly Reports on Circulation, Interlibrary Loans, Reference Service and Cataloging, it is not necessary to furnish totals for the year. Libraries, other than the Central Libraries and its Departments, are asked to supply data on library income and expenditures for the year, and on those items in the annual report form which do not appear on the monthly reports, insofar as your records permit.

Library: I.

Librarian:

Jane L. Hammond

Circulation and Reserve: A.

B.

II.

law

Circulation 1.

Home Use a.

Regular b.

7-day or other Total Home Use 2.

Building Use a.

Reading Rooms b.

Carrels c.

Studies d.

Other (list) Total Building Use Total Circulation Reserve 1.

Closed Reserve - Home Use 2.

Overnight - Closed Reserve 3.

Home Use - Open Shelf Total Reserve

C.

Total Circulation and Reserve

D.

How many hours per week was library open for full-service in all term 1979 (excluding pre-examination periods and other special times)

6,669 6,669 32,923

32,923 39

17.620

17,620

___ 57

______ 99

Reference Service A.

Information and Directions

4,886

B.

Reference Questions

4,806

C.

Search Questions

347

-

D. E.

1979/1980

-

Problem Questions Bibliographies Total Reference Service

III. Interlibrary Service

IV.

2

27

46 10.112

(Loan and Photoduplication)

A.

Lending 1.

Titles Requested 2.

Titles Loaned 3.

Volumes Loaned

B.

Borrowing 1.

Titles Requested 2.

Titles Borrowed 3.

Volumes Borrowed

C.

Photoduplication 1.

Outgoing (Lending) a. Orders and Inquiries Received b. Orders Filled (by Title) 1.

Photoprint (Xerox-Coinfax etc.) a.

Xerox - Coinfax b.

Xerox - Copyflo, photostats, etc. c.

Microfilms d.

Other Microforms 2.

Incoming (Borrowing) a. Orders Written b. Orders Filled

1,539

Copy Service A.

B.

Xerox External Use (No. of sheets) 1.

Campus - (cash) 2.

Mail Orders Total External Use Internal Library Use* (No. of sheets) (staff operated) Coin-Op Copier (includes 2 Xerox 3100's and 1 Savin) 1.

Total Coin Dial 2.

All Other a. Interdepartment b. Interlibrary c. Known Internal

*If work done for Interlibrary Loan Service, DO NOT count as "Internal Library Use Show as ILS. This will eliminate duplication of count.

-

3

1979/1980

-

Acquisitions 1,094

A.

No. of Orders Placed

B.

No. of Volumes at Beginning of Year

C.

No. of Volumes Added by Purchase

7,425

D.

No. of Volumes Added by Gift or Exchange

1,920

E.

Total No. of Volumes Added

323,342

9,345 332,687

Total Volumes

1,060

F.

No. of Volumes Lost or Withdrawn from Records

G.

Total Number at end of year (use new figure from count)

H.

Microfilm a.

331,627

No. of Reels (physical count) held at beginning of year

______ 359 ___ 150

b.

No. of Reels (physical count) added

c.

No. of Reels (physical count) end of year

509

Microcards a.

No. of Physical Units held beginning

b.

No. of Physical Units added

c.

No. of Physical Units, end of year

of

year ___

0

___

0

Microprint Sheets a.

No. of Physical Units held beginning

b.

No. of Physical Units added

c.

No. of Physical Units held, end of year

0

of year _ ___

0

Microfiche a.

No. of Physical Units held beginning

b.

No. of Physical Units added

c.

No. of Physical Units, end of year

of year

24,799.

25,169_ 49.968

L.

TOTAL Microform Units held end of year (add: Ic, Jc, Kc)

M.

Motion Pictures

49.968

a.

No. held at beginning of year

________ °

b.

No. added

__

o

c.

No. at end of year

AL

Audio Recordings a.

No. held at beginning of year

__

b.

No. added

________ 2

c.

No. held at end of year

£9

-

O.

P.

Q.

VI.

4

1979/1980

-

Records' a.

No. held at beginning of year b.

No. abided c.

No. held at end of year Filmstrips (include film loops) a.

No. held at beginning of year b.

No. added c.

No. held at end of year Maps a.

No. held at beginning of year b.

No. added c.

No. held at end of year

0 0 0

J3 0 0

0 ^

0

Cataloging A.

B. C. D.

New Titles 1.

Monographs 2.

Monographs on microforms 3.

Serials 4.

Serials on microforms 5.

Maps 6.

Audio/Visual Totals Periodical Article, Analytics* Reclassified & Recataloged Titles Card Production 1.

Printed Cards (Computer, LC or Other) 2.

Typed Cards 3.

Multilithed Cards Completed Totals

2.223 7

239 24 __________ __________ 2,51.3 1,855 45,208 1,501 46,709

VII.Newspapers Currently Received A. B. C. D. E. F. G. H.

VIII. A. B. C.

Number of subscriptions beginning of year Added by Subscription 1.

Through C.U.Library 2.

Directly Withdrawn No. of Subscriptions end of year Added by Gift and Exchange Number of Gifts and Exchanges beginning of year 1.

Through C.U.Library 2.

Directly Withdrawn No. of Gift and Exchange Subscriptions Total No. of Titles Received

7 0 0 0 7 0 ________ ________ ________ 0_ 7

Serials Currently Received (Excluding Newspapers reported above) Number of Titles beginning of year Titles added during year No. of Withdrawals & Cancellations Total No. of Titles Received

*not included in new titles cataloged. column.

2,942 ______ 259 ________ 7_ 3,194

Other analytics included in monographs

-

5

1979/1980

-

Library Expenditures 1979/1980 * Personal Services 1.

Salaries Public Services a.

(1) Professional [# fte= (2) Clerical [# fte= Technical Services b.

(1) Professional [# fte= (2) Clerical f# fte= Administration Services c.

(1) Professional [# fte= (2) Clerical [# fte= Total Professional Total Clerical GRAND TOTAL 2.

Temporary Services Public Services a.

(1) Professional [# fte= [# fte= Clerical (2) Technical Services b.

(1) Professional [# fte= [# fte= (2) Clerical Administration Services c.

(1) Professional [# fte= [# fte= (2) Clerical Total Professional Total Clerical GRAND TOTAL

] ]

$___________

1

$___________ $___________

] ]

$ ___________

$

I $' $'

]

$___________ $ ___________

] J

$ ___________ $

]

$___________ $ --------- f $' $;

J

B.

Books, Periodicals and Binding -rtfta O f f 3 , i n - 0*1 1.

Books and Periodicals a.

Allocation $' b.

Endowment Funds $ c.

Special Gifts $ 2 o L 'k L/ . ^ Q 2.

Binding Total Books, Periodicals & Binding

C.

General Operating Expenses

D.

Equipment 1.

New 2.

Replacement

E.

Total Equipment

$

Other

---------GRAND TOTAL LIBRARY EXPENDITURES

*N0TE:

Statutory Colleges— please give Reference and Circulation as individual figures.

$

-

X.

1979/1980

-

Library Staff A.

B.

XI.

6

Salaried Staff (given in full-time equivalents) 1.

Professional ______ 2.

Clerical _____ Total

1 lA

SI

Student and Other Hourly Assistants 1.

Number of Hours of Student Assistants During Year 2.

Number of Hours of Other Hourly Assistants(Include full-time staff paid on hourly rate) Total

K . S l U . l

This information will be treated C O N F I D E N T I A L .

For Consolidated Budget - 1 980/1 981 Figures.

A.

B.

Total Number of Positions 1.

Administration 2.

Professional 3.

Non-Professional Total 1980/1981 Budget Figures Personal Services 1. a.

Salaries b.

Temporary Services Total Books, Periodicals and Binding 2. a.

Books and Periodicals b.

Binding Total General Operating Expenses 3.

Equipment 4. a.

New b.

Replacement Total Other 5.

GRAND TOTAL

J_____ & _____ iÂŁ____ ___ a n

$ 1“ $ $ $ ' $ $ $ T $

Please furnish list of all staff with titles, grades, and salaries, on the attached forms.

This Report Prepared By:_________________________________ If you have prepared an annual report for the Department Head, Dean or Library Committee, we would appreciate having a copy filed with the University Library.

A written statement of the activities of your library and your professional activities will be very helpful.