C O R N E L L LA W LIBRARY MYRON TAYLOR HALL ITHA CA , N E W YO RK
14853
Report of the Law Librarian 1977/78
This year the Law Library held its own, but barely. The Public Services staff operated with one less professional than last year, yet coped with a higher undergraduate use than ever before, in addition to maintaining its usual high standard of service to the Law School community. The Technical Services staff operated for seven months with the department head available only one or two days a week, yet by judiciously setting priorities, the conscientious staff was able to process the incoming materials and keep the cataloging current. Acquisitions were kept much closer to budget than in the past few years.
The amount spent for library materials and binding was $217,822,
within 2% of the funds available for 1977/78.
The number of volumes added
was fourteen more than last year, 11,023, bringing the total of the collection to 314,187.
Many more microforms were added than ever before which reduced
the binding costs because the hard copy equivalents were not bound.
COLLECTION DEVELOPMENT The number of orders placed increased to 972, 10% above last year, but only half of those placed in 1975/76 and one-fourth of the 1974/75 orders. The number of volumes added remained constant, while the number of microfilm
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and microfiche acquired increased dramatically from almost none to 138 rolls of film and 5,202 microfiche. The budget allocation of $211,500 was augmented by $12,730 in gifts and endowment income, but was decreased by a deficit of $10,380 carried forward from 1976/77.
The total spent for materials this year was $198,902,
up 9.3% from last year's $181,913.
Of this, $4,178 was for microforms.
Our
binding costs dropped $3,763 in spite of an increase in the cost per volume bound, primarily because the New York and United States Briefs were purchased in microform and the paper copies were left unbound rather than being bound as had been done previously. A concentrated effort was made to replace missing volumes which are supplemented currently.
No systematic replacement policy had been followed
for many years, if ever, so the first year's cost was high— $4,763.
Spending
this money to replace material lessened the amount available for new purchases, but having these important current materials available was deemed a more immediate need than purchase of additional titles.
After this initial year,
the cost of the continuing systematic replacement of supplemental material should be a more accurate reflection of the loss rate. Foreign law materials— i.e. materials from countries outside the U.S., U.K., Canada, Australia, and New Zealand— cost $27,000, with another $4,850 for materials of international organizations.
Until this year the allocation
of expenditures between Anglo-American and foreign law had been on the basis of language rather than on the country of origin.
Since the purpose of the
division is primarily to determine the cost of supporting the foreign collection, division by country of origin seemed more appropriate than division by language, so beginning July 1, 1977, the basis of the allocation was changed.
Because of the change, no valid comparison of the cost of
maintaining our foreign collection can be made between this year and last
-3-
PUBLIC SERVICES The loss of one professional staff position from the Public Services Department (the position formerly held by Kathleen Quinlan) has been felt in a variety of ways.
Ms. Quinlan's administrative responsibilities have
largely been assumed by the Associate Law Librarian, Robert Oakley.
Although
he has willingly accepted these duties, the added burden has diverted him, somewhat, from long term planning and developmental tasks, to which he would otherwise be able to devote more attention.
Ms. Quinlan's public service
duties have been assemed by Reference Librarians Alan Diefenbach and Doris Jensen.
While continuous reference service is provided throughout the day,
with the loss of Ms. Quinlan two service cuts were made:
no professional
reference service was provided on Thursday night or on Saturday.
Although
the absence of a librarian on Thursday night was hardly noticed, the gap in coverage on Saturday, coupled with the very heavy Saturday undergraduate use, did have a serious impact on the quality of our Public Services program. Possibilities for reorganization of Public Service staff to improve the night and weekend services are being studied now, looking toward implementation by Fall 1979. LEXIS was in place for the full year and was heavily used.
During peak
research periods use went as high as 200 hours per month, with an average use of 125 hours or more per month for the entire year.
This certainly
indicates that the system is well received and utilized here.
The entering
class was trained to use LEXIS as part of the Practice Training I course, with the help of library staff and teaching assistants.
A number of faculty
and students from outside the law school have also made use of LEXIS The undergraduate use of the Law Library increased so greatly that during peak periods the library facilities and staff were strained beyond
-
capacity.
4-
The faculty whose courses generate the greatest numbers of
undergraduate users of legal materials met with members of the Law Library staff and the Director of Libraries to seek methods of meeting this demand without the extensive disruptions of the library that were occurring.
The
faculty were sympathetic to our problems and agreed to identify materials which their students would need which could be duplicated in other campus libraries and to notify the Associate Law Librarian of their assignments and due dates so that adjustments could be made if needed.
It is fervently
hoped that the faculty cooperation will continue into the Fall Term of 1978, the first test of this solution. In June 1977 and again in June 1978 major shifts of the collection were undertaken with funds specially allocated for the purpose.
The shift, which
encompassed about 60% of the collection, was necessary to provide for the growth throughout the collection.
The extent of these shifts illustrates
the space problems being encountered here; modest shifts no longer provide the needed space.
All too soon not even shifts of complete floors will yield
appreciable growth space.
TECHNICAL SERVICES Christian M. Boissonnas came to the Law Library in August, 1974, as head of Cataloging.
In 1975 he took responsibility as head of all Technical
Services operations when cataloging and acquisitions were merged into one department.
In November 1977 he resigned this position to accept a promotion
to the Head of the Acquisitions Department in Olin Library.
The position
he left was not filled until Sonya Sasuta arrived June 30, 1978.
During
the seven month interim, Mr. Boissonnas spend one or two days a week in the Law Library.
Cataloger Diane Hillmann and Order Librarian Lois Hickson
assumed additional responsibilities during the interim.
With the cooperation
-5-
°f these professionals and the support staff the department operated smoothly during this period.
All material received this year was processed
and cataloged promptly and well. The Library of Congress classification schedule for general law, "K," was published just before the year began.
This library had a large collection
of material classified "K" under the Los Angeles County classification scheme which had to be separated from books classified under the new schedule.
A
request has been submitted for funds to reclassify all of the old "K" material, but no special grant has yet been made.
Even with the seven month absence
of the Head of the Department (who does catalog as well as administer the department), approximately 500 titles were classified into the new "K" schedule.
Most of these titles were continuations which would have been
split between the old and new sections if not reclassified. The OCLC system continues to be a very beneficial aid to our cataloging process.
The hit rate continues high, and the catalogers report a significant
increase in the number of usable serial records in the system.
The long
awaited OCLC serials card print capability became available in October 1977, but the system did not run smoothly until January 1978.
After that serials
card production was up to the speed and efficiency of the monographic card production.
FUTURE DIRECTIONS A number of avenues are being investigated which may lead to improved service in the Law Library.
An application has been submitted to the
National Endowment for the Humanities for funds to put all of the serials in the Law Library into CONSER, a project which would upgrade our records while supplying complete and accurate information to others.
Anticipating
the publication of the Library of Congress classification schedules for
-6-
France and Germany within the next year, a preliminary proposal has been made to other libraries to have the Cornell Law Library reclassify its collection for these countries and Canada, as well as general and comparative law, then supply its catalog copy to other libraries on a cost-sharing basis. This year AALL and AALS jointly sponsored a study of the feasibility of a network of law libraries to provide a variety of services.
This study
was conducted under the direction of the AALL Special Committee on Law Library Network Activities of which Miss Hammond has been an active member since its inception in 1975.
Recommendations resulting from the study were
published in June 1978 in a document entitled "Toward a Law Network: and Evaluation."
Survey
Implementation of these recommendations depends on funding
which is not yet available.
ACTIVITIES OF STAFF MEMBERS Jane L. Hammond participated actively in the work of the Depository Library Council to the Public Printer, particularly in drafting guidelines for use by all U.S. government depository libraries and in preparing recommended revisions of the depository law.
She presented a paper on
administration of federal depositories in law libraries during the annual meeting of the American Association of Law Libraries in Rochester June 25-28. Prior to the AALL meeting she attended an Institute on Teaching Legal Research, in Buffalo.
She served throughout the year as a member of the
AALL Special Committee on Law Library Network Activities. She attended several meetings of the Executive Committee of the Association of American Law Schools as well as the Association's annual meeting in December, 1977, which concluded her term on the Executive Committee. At the request of the Chairman of the ABA Council of Legal Education, she participated in a review of the Antioch School of Law, January 12-13,
-7-
1978.
In March she was a member of the ABA-AALS reinspection team that
visited Rutgers School of Law in Newark. She was named Chairman-Elect of the Council of National Library Associations for a term beginning July 1, 1978, and continues to represent AALL on this Council. She was a member of the Search Committee for the Librarian of the Undergraduate Library of Cornell University Libraries.
She also served on
Campus Council's Committee on the University as an Employer. Robert L. Oakley served as a member of the Committee on Library Charges to Non-Cornell Users, Committee on Library Security, Committee on Quality Control of Bibliographic Data, Search Committee for Head of Technical Services for the Law Library, Committee on the Development of a Training Program for New Librarians at Cornell, the CUL Disaster Control Team, and was Chairman of an Ad Hoc Promotion Review Committee for the Cornell University Libraries. He also continued to serve as representative of the American Association of Law Libraries to the American National Standards Institute Committee Z-39 on Library Work, Documentation, and Related Publishing Practices, and as a member of the AALL Committee on the Index to Legal Periodicals.
He attended
the AALL Institute on Teaching Legal Research, June 20-23, 1978, and attended the AALL annual meeting June 25-29, 1978. Mr. Oakley is a member of the Committee on Intellectual Freedom and Due Process of the New York Library Association.
In that capacity he chaired
a panel on "School Libraries, The First Amendment, and the Regents' Guide lines," at the annual meeting, November 1977. Oakley attended the Workshop on Copyright, sponsored by the Five Associated University Libraries in December, 1977.
He also presented a paper
giving an overview of the new copyright law to a luncheon meeting sponsored by the Professional Development Committee of the Cornell University Libraries.
-8-
Publication:
"Government Aid to Religious Schools (Round II)," 5 Cornell
Law Forum 6 (June 1978). Christian Boissonnas is the Chairman of the Cornell University Libraries Committee on Quality Control of Bibliographic Data.
He gave a talk on Quality
Control of OCLC Records at the Joint SUNY/OCLC Tanten Workshops in Albany in October, 1977.
He served as Chairman of the OCLC Special Interest Section of
the American Association of Law Libraries and attended the Association's annual meeting June 24-28, 1978, in Rochester, New York, where he presented another paper on quality control of OCLC records. Alan Diefenbach served on the Committee on Academic Personnel Policy of the Academic Assembly of the Cornell University Libraries. his sixth year as a member of the campus judicial system.
He finished
He attended the
annual meeting of the American Association of Law Libraries, July 26-28, 1978. Publication:
Book Review:
Jacobstein & Mersky, Fundamentals of Legal
Research; Cohen, How to Find the Law, 11 Cornell International Law Journal 155-159 (Winter 1978) Diane Hillmann served on the Cornell University Libraries Committee on Economic Status of Librarians of the Academic Assembly, on the Serials Control Advisory Committee, and the Committee on Quality Control of Bibliographic Data.
She attended the annual meeting of the American Association of Law
Libraries in Rochester, June 24-28, 1978, and was on a panel of the OCLC Special Interest Section discussing the effect of OCLC on workflow in law libraries. Doris Jensen was reappointed representative of the Law Library to the Publications Committee of the Cornell University Library.
She also served
on the Committee on Professional Literature of the Academic Assembly.
Doris
attended the Workshop on Copyright, sponsored by the Five Associated University
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Libraries, in Syracuse, December 1977.
She attended the annual meeting of
the American Association of Law Libraries in Rochester, June 24-28, 1978. Crystal Hackett continued to serve on the Support Staff Advisory Committee for the University Libraries.
APPENDICES
1.
Expenditure Statistics
2.
Gifts
3.
Law Library Staff Personnel list
Appendix 1 I
Cornell Law Library
Expenditure Statistics 1975/76-1977/78
EXPENDITURES
1977/78
1976/77
1975/76
$14,205
$15,663
$29,316
8,200
7,590
8,126
152,900
141,457
128,898
18,745
17,203
15,073
$198,902
$181,913
$181,413
18,919
22,682
27,386
$217,821
$204,595
$208,799
;Treatises & Monographs Anglo-American ^Foreign Continuations Anglo-American ^Foreign ''International Total Treatises & Continuations Ending Total Expenditures
4,852
Through 1976/77 "foreign" included all non-English materials from all sources, including ^erto Rico. Beginning with 1977/78 "foreign" includes all materials from countries outside the U.S. and the British Commonwealth; "International" is a new category for ^blications of and about international organizations including the European Community.
Appendix 2
GIFTS 1977/78
Arthur H. Dean, '23, Sullivan & Cromwell, New York, New York, further shipments of Securities and Exchange Commission documents. C. Frank Gilligan, '33, Dansville, New York, a number of law books. Henry B. Eastland, '72, Exchange National Bank Building, Colorado Springs, Colorado, cash contribution. Joan Niles Sears, Ithaca, New York, cash contribution to purchase a copy of Marbury and Crawford's Digest of the Laws of Georgia, 1802. G. David Van Epps, Convent Station, New Jersey, a number of law books. Judge Advocate's Office, 4789th Air Base Group, Hancock Field, New York, sets of Federal Reporter and American Law Reports Annotated. Paul L. Petrick, Endicott, New York, sets of Weinstein, Korn and Miller's New York Civil Practice and Bender's Forms for Civil Practice. T. David Stapleton, Karpinski & Stapleton, Auburn, New York, three sets of books: New York Reports, New York Supplement, and New York Session Laws. Several members of the Law School faculty contributed books and periodicals.
Appendix 3
Law Library Staff
ADMINISTRATION Jane L. Hammond, Law Librarian and Professor of Law Robert L. Oakley, Associate Law Librarian, Head of Public Services Crystal Hackett, Administrative Aide I.
PUBLIC SERVICES D. Alan Diefenbach, Reference Librarian Doris Jensen, Reference Librarian Diane Smith, Reference Assistant Debra Gregg, Circulation Assistant Kevin Miller, Stack Supervisor Diana Harrington, Special Collections Assistant
II.
TECHNICAL SERVICES Sonya Sasuta, Head of Technical Services A.
Acquisitions Section Lois Hickson, Order Librarian Alice McPherson, Head Account Clerk Alice Olsefski, Searcher Gary Bogart, Kardex Clerk Elizabeth Hand, Clerk-typist Valerie Munson-McCraw, Clerk-typist
B.
Cataloging Section Sonya Sasuta, Head Cataloger Diane Hillmann, Cataloger Lois Horton, Cataloging Assistant Nancy McBride, Bindery Clerk Sharon Reeves, Clerk-typist
Telephone Number for the Law Library:
July, 1978
6-7236
CORNELL UNIVERSITY LIBRARIES INFORMATION REQUESTED FOR VARIOUS ANNUAL REPORTS FOR THE YEAR 1 977/78
Please complete this form in duplicate and return one form to J. Gormly M iller, Director, 201 Olin Library, and one to Elizabeth M. Murphy, 234 Olin Library before July 1 0 , 1978 If you have supplied regular Monthly Reports on Circulation, Interlibrary Loans, Reference Service and Cataloging, it is not necessary to furnish totals for the year. Libraries, other than the Central Libraries and its Departments, are asked to supply data on library income and expenditures for the year, and on those items in the annual report form which do not appear on the monthly reports, insofar as your records permit. Library I.
___________________
Librarian
Jane L. Hammond______________
Circulation and Reserve: A.
B.
C. D.
II.
Law
Circulation 1. Home Use a. Regular b. 7 -day or other Total Home Use 2. Building Use a. Reading Rooms b. Carrels c. Studies d. Other (List) Total Building Use Total Circulation Reserve 1. Closed Reserve - Home Use 2. Overnight - Closed Reserve 3. Home Use - Open Shelf Total Reserve Total Circulation & Reserve How many hours per week was library open for full-service in fall term 1977 (excluding pre-examination periods and other special times)
.5,735 ____ 5.1.735
41.598
.
15.305
15,805 63.138
97
Reference Service A. B. C.
Information and Directions Reference Questions Search Questions
41,598 47,333
8,022 3,299 63
-
D. E.
III.
-
Problem Questions _______ 44 g Bibliographies ________ 17 Total Reference Service
11.850
Interlibrary Service (Loan and Photoduplication) A.
B.
C.
IV.
2
Lending 1. Titles Requested 2. Titles Loaned 3. Volumes Loaned
n.
Borrowing 1. Titles Requested 2. Titles Borrowed 3. Volumes Borrowed
1 1
Photoduplication 1. Outgoing (Lending) a. Orders and Inquiries Received b. Orders Filled (by Title) 1. Photoprint (Xerox-Coinfax etc.) a. Xerox - Coinfax b. Xerox - Copyflo, photo stats etc. c. Microfilms d. Other Microforms 2. Incoming (Borrowing) a. Orders Written b. Orders Filled
1.078
Copy Service A.
Xerox (8ee Coin-up; a ll ourmmachines are Coin-up) External Use (No. of shqets) 1. Campus - (cash) ____________ 2. Mail Orders ____________ Total External Use Internal Library Use* (No. of Sheets)
B.
Coin-Op Copier
1. 2.
(includes Xerox, Olivetti and Savin)
Total All Other
228,895
a.
Interdepartment
___________
b.
Interlibrary
___________ _
c. K n o w n Internal 28.988 See attached sheet for further breakdown.
*If work done for Interlibrary Loan Service Do Not count as "Internal Library U se ". Show as ILL. This will eliminate duplication of count.
Acquisitions A. B. C. D. E. F. G. H.
I.
J.
K.
L. M.
N.
No. of Orders Placed ____ 9A2No. of Volumes at Beginning of Year (revised total from 301,587. 6/77 count) No. of Volumes Added by Purchase __ SU282_ No. of Volumes Added by Gift or Exchange 1.725 Total No. of Volumes Added 11,022 Total Volumes 314.609 No. of Volumes Lost or Withdrawn from Records ____ 422_ Total Number at end of year (use new figure from count) 314,187 Microfilm No. of Reels (physical count) held at a. beginning of year ________ 40 No. of Reels (physical count) added _______ 138 b. No. of Reels (physical count) at c. end of year -128Microcards a. No. of Physical Units held at beginning of year _________ q_ b. No. of Physical Units added _________ 0 c. No. of Physical Units at end of year Microprint Sheets a. No. of Physical Units held at beginning of year 0 No. of Physical Units added 0 b. No. of Physical Units held at end c. of year Microfiche No. of Physical Units held at a. beginning of year 727 No. of Physical Units added 5,202 b. No. of Physical Units held at c. end of year J.,929 TOTAL Microform Units held at end of year (addle, Jc, Kc) 5.929 Motion Pictures a. No. held at beginning of year _________ 0 _ 0 b. No. added c. No. at end ofyear Audio Recordings 26 a. No. held at beginning of year b. No. added c. No. held at end of year 28 -
-
O.
P.
Q.
VI.
-
Records a. No. held at beginning of year b. No. added c. No. held at end of year Filmstrips (include film loops) a. No. held at beginning of year b. No. added c. No. held at end of year Maps a. No. held at beginning of year b. No. added c. No. held at end of year
n
0 R
„
0 -0-
0 0 0
Cataloging A.
B. C. D. E.
F.
VII.
4
New Titles 1. Original Cataloging 2. L. C. Cataloging 3. Other Total New Titles Total New Volumes Maps Micro-Reproductions (jB3W3Ml£t Titles Reclassified and Recataloged 1. Titles 2. Volumes Card Production 1. Printed Cards (LC or Other) 2. Typed Cards 3. Multilithed Cards Completed 4. Multilithed Cards Run
846 1+137 l . mn -3+Q13 9.297 26 738 2,235
N/A
Newspapers Currently Received A. B.
C. D. E. F.
G. H.
Number of subscriptions beginning of year Added by Subscription 1. Through C .U . Library 2. Directly Withdrawn No. of Subscriptions end of year Added by Gift and Exchange Number of Gifts & Exchanges beginning of year 1. Through C .U . Library 2. Directly Withdrawn No. of Gift & Exchange Subscriptions Total No. of Titles Received
7 0 0 0 7 0
0 0 0 ______ 0 7
Serials Currently Received (Excluding Newspapers reported above) A. B. C.
Number of Titles beginning of year Titles Added during year No. of Withdrawals & Cancellations Total No. of Titles Received
2,319 292 33 2,578
Library Expenditures A.
B.
Personal Services 1. Salaries a. Professional $ b. Clerical Total Salaries 2. Temporary Services a. Student $ b. Non-Student (Include full-time staff paid on hourly rate) Total Temporary Services Total Personal Services Books, Periodicals and Binding 1 . Books & Periodicals a. Allocation $ ______ b. Endowment Funds c. Special Gifts Total Books & Periodicals 2. Binding 3. Total Books, Periodicals and Binding 4. General Operating Expenses 5. Equipment a. New b. Replacement 6 . Other Grand Total Library Expenditures
Library Staff A.
Salaried Staff (given in full-time equivalents) 1. Professional 2. Clerical Total
$
$
$
-
B.
XII.
6
-
Student and Other Hourly Assistants 1. Number of Hours of Student Assistants During Year 2. Number of Hours of Other Hourly Assistants (Include full-time staff paid on hourly rate) Total Hours
_________
_________
This Information will be treated as CONFIDENTIAL. For Consolidated Budget - 197 8/79 Figures. A.
B.
C.
Total Number of Positions 1. Administration 2. Professional 3. Non-Professional Total 1978/79 Budget Figures 1. Personal Services a. Salaries b. Temporary Services Total 2. Books , Periodicals & Binding a. Books and Periodicals b. Binding Total 3. Other 4. Equipment
________ ________ ________
________ ________
________ ------------
Please furnish list of all staff with titles, grades and salaries, on attached form s.
This Report Prepared By
If you have prepared an annual report for the Department Head, Dean or Library Committee, we would appreciate having a copy filed with the University Library. A written statement of the activities of your library and your professional activities will be very helpful.
CORNELL UNIVERSITY LIBRARIES MONTHLY TALLY SHEET FOR ANNUAL STATISTICAL REPORT Library/Department:
Law - Public Services___________ IIG. JULY
AUG.
Year:
1977 /78
JUNE
TOTAL
3
3
Services - Photocopy
SEPT.
OCT.
NOV.
DEC.
JAN.
3
3
3
FEB.
MAR.
APR.
MAY
1. No. of Machines a. Coin-Operated
3
3
3
4
b. Staff-Opera'd
—
—
—
—
3
3
3
4
Total
—
—
3
____
3
3
3
3
__ _
_ _
3
3
3 ____
____
3
3
3
23.581 21,446
4.791
228.895
3
3
2. No. of Copies * a. Copy Service
b. Self-Service c. ILL
3,156 11,422
9,363 24,326
31,899
27,656
14.598
23.321
33.336
48
170
21
91
127
34
115
124
74
110
83
73
1.070
d. Internal Library Use
2,305
3,184
2,982
2,968
2,768
1,602
1.163
2.728
2.263
1.947
2,702
2.376
28.988
Total
5,509 14,776
12,366 27,385
34,794
29,292
15.876
2iul73
35,67.2
25^.638 24,231
7.240
258.953
Retrievals Periodicals Req. Periodicals Ret.
85 73
287 243
247 213
223 194
312 244
94 78
205 156
299 234
226 157
212 164
59 52
68 60
2.317 1,868
Other Req. Other Ret.
56 48
116 98
120 93
91 80
132 106
54 45
48 46
109 85
104 84
82 64
34 25
24 22
970 796
Xerox Self-Service
1,320
7.1620
9,363
9,916
7,571
7,480
2,000
9,380
5,720
5,520
3,368
1,080
70,338
Olivetti's Main Reading #1 Coin Reading #1
65524 39968
70316 44347
73876 47836
Not in use
Not in use
Not in use
Not in use
Moved to Olin
Main Reading #2 Coin Reading #2
16039 $9087
28108 10323
35498 17236
42305 23490
46833 27743
48392 28988
51295 31645
57461 37259
60013 39419
62380 41448
63226 42082
135 63239 3561
336 81399 21635
602 97187
607 008218
774 008793 009313
985 030827 007424
1298 46854 23046
1543 63143 39095
1592 66008 41912
SAVIN Hecon meter Master meter Coin meter
— —
—
—
•