Page 1

C O R N E L L LA W LIBRARY MYRON TAYLOR HALL ITHA CA , N E W YO RK

14853

Report of the Law Librarian 1977/78

This year the Law Library held its own, but barely. The Public Services staff operated with one less professional than last year, yet coped with a higher undergraduate use than ever before, in addition to maintaining its usual high standard of service to the Law School community. The Technical Services staff operated for seven months with the department head available only one or two days a week, yet by judiciously setting priorities, the conscientious staff was able to process the incoming materials and keep the cataloging current. Acquisitions were kept much closer to budget than in the past few years.

The amount spent for library materials and binding was $217,822,

within 2% of the funds available for 1977/78.

The number of volumes added

was fourteen more than last year, 11,023, bringing the total of the collection to 314,187.

Many more microforms were added than ever before which reduced

the binding costs because the hard copy equivalents were not bound.

COLLECTION DEVELOPMENT The number of orders placed increased to 972, 10% above last year, but only half of those placed in 1975/76 and one-fourth of the 1974/75 orders. The number of volumes added remained constant, while the number of microfilm


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and microfiche acquired increased dramatically from almost none to 138 rolls of film and 5,202 microfiche. The budget allocation of $211,500 was augmented by $12,730 in gifts and endowment income, but was decreased by a deficit of $10,380 carried forward from 1976/77.

The total spent for materials this year was $198,902,

up 9.3% from last year's $181,913.

Of this, $4,178 was for microforms.

Our

binding costs dropped $3,763 in spite of an increase in the cost per volume bound, primarily because the New York and United States Briefs were purchased in microform and the paper copies were left unbound rather than being bound as had been done previously. A concentrated effort was made to replace missing volumes which are supplemented currently.

No systematic replacement policy had been followed

for many years, if ever, so the first year's cost was high— $4,763.

Spending

this money to replace material lessened the amount available for new purchases, but having these important current materials available was deemed a more immediate need than purchase of additional titles.

After this initial year,

the cost of the continuing systematic replacement of supplemental material should be a more accurate reflection of the loss rate. Foreign law materials— i.e. materials from countries outside the U.S., U.K., Canada, Australia, and New Zealand— cost $27,000, with another $4,850 for materials of international organizations.

Until this year the allocation

of expenditures between Anglo-American and foreign law had been on the basis of language rather than on the country of origin.

Since the purpose of the

division is primarily to determine the cost of supporting the foreign collection, division by country of origin seemed more appropriate than division by language, so beginning July 1, 1977, the basis of the allocation was changed.

Because of the change, no valid comparison of the cost of

maintaining our foreign collection can be made between this year and last


-3-

PUBLIC SERVICES The loss of one professional staff position from the Public Services Department (the position formerly held by Kathleen Quinlan) has been felt in a variety of ways.

Ms. Quinlan's administrative responsibilities have

largely been assumed by the Associate Law Librarian, Robert Oakley.

Although

he has willingly accepted these duties, the added burden has diverted him, somewhat, from long term planning and developmental tasks, to which he would otherwise be able to devote more attention.

Ms. Quinlan's public service

duties have been assemed by Reference Librarians Alan Diefenbach and Doris Jensen.

While continuous reference service is provided throughout the day,

with the loss of Ms. Quinlan two service cuts were made:

no professional

reference service was provided on Thursday night or on Saturday.

Although

the absence of a librarian on Thursday night was hardly noticed, the gap in coverage on Saturday, coupled with the very heavy Saturday undergraduate use, did have a serious impact on the quality of our Public Services program. Possibilities for reorganization of Public Service staff to improve the night and weekend services are being studied now, looking toward implementation by Fall 1979. LEXIS was in place for the full year and was heavily used.

During peak

research periods use went as high as 200 hours per month, with an average use of 125 hours or more per month for the entire year.

This certainly

indicates that the system is well received and utilized here.

The entering

class was trained to use LEXIS as part of the Practice Training I course, with the help of library staff and teaching assistants.

A number of faculty

and students from outside the law school have also made use of LEXIS The undergraduate use of the Law Library increased so greatly that during peak periods the library facilities and staff were strained beyond


-

capacity.

4-

The faculty whose courses generate the greatest numbers of

undergraduate users of legal materials met with members of the Law Library staff and the Director of Libraries to seek methods of meeting this demand without the extensive disruptions of the library that were occurring.

The

faculty were sympathetic to our problems and agreed to identify materials which their students would need which could be duplicated in other campus libraries and to notify the Associate Law Librarian of their assignments and due dates so that adjustments could be made if needed.

It is fervently

hoped that the faculty cooperation will continue into the Fall Term of 1978, the first test of this solution. In June 1977 and again in June 1978 major shifts of the collection were undertaken with funds specially allocated for the purpose.

The shift, which

encompassed about 60% of the collection, was necessary to provide for the growth throughout the collection.

The extent of these shifts illustrates

the space problems being encountered here; modest shifts no longer provide the needed space.

All too soon not even shifts of complete floors will yield

appreciable growth space.

TECHNICAL SERVICES Christian M. Boissonnas came to the Law Library in August, 1974, as head of Cataloging.

In 1975 he took responsibility as head of all Technical

Services operations when cataloging and acquisitions were merged into one department.

In November 1977 he resigned this position to accept a promotion

to the Head of the Acquisitions Department in Olin Library.

The position

he left was not filled until Sonya Sasuta arrived June 30, 1978.

During

the seven month interim, Mr. Boissonnas spend one or two days a week in the Law Library.

Cataloger Diane Hillmann and Order Librarian Lois Hickson

assumed additional responsibilities during the interim.

With the cooperation


-5-

°f these professionals and the support staff the department operated smoothly during this period.

All material received this year was processed

and cataloged promptly and well. The Library of Congress classification schedule for general law, "K," was published just before the year began.

This library had a large collection

of material classified "K" under the Los Angeles County classification scheme which had to be separated from books classified under the new schedule.

A

request has been submitted for funds to reclassify all of the old "K" material, but no special grant has yet been made.

Even with the seven month absence

of the Head of the Department (who does catalog as well as administer the department), approximately 500 titles were classified into the new "K" schedule.

Most of these titles were continuations which would have been

split between the old and new sections if not reclassified. The OCLC system continues to be a very beneficial aid to our cataloging process.

The hit rate continues high, and the catalogers report a significant

increase in the number of usable serial records in the system.

The long

awaited OCLC serials card print capability became available in October 1977, but the system did not run smoothly until January 1978.

After that serials

card production was up to the speed and efficiency of the monographic card production.

FUTURE DIRECTIONS A number of avenues are being investigated which may lead to improved service in the Law Library.

An application has been submitted to the

National Endowment for the Humanities for funds to put all of the serials in the Law Library into CONSER, a project which would upgrade our records while supplying complete and accurate information to others.

Anticipating

the publication of the Library of Congress classification schedules for


-6-

France and Germany within the next year, a preliminary proposal has been made to other libraries to have the Cornell Law Library reclassify its collection for these countries and Canada, as well as general and comparative law, then supply its catalog copy to other libraries on a cost-sharing basis. This year AALL and AALS jointly sponsored a study of the feasibility of a network of law libraries to provide a variety of services.

This study

was conducted under the direction of the AALL Special Committee on Law Library Network Activities of which Miss Hammond has been an active member since its inception in 1975.

Recommendations resulting from the study were

published in June 1978 in a document entitled "Toward a Law Network: and Evaluation."

Survey

Implementation of these recommendations depends on funding

which is not yet available.

ACTIVITIES OF STAFF MEMBERS Jane L. Hammond participated actively in the work of the Depository Library Council to the Public Printer, particularly in drafting guidelines for use by all U.S. government depository libraries and in preparing recommended revisions of the depository law.

She presented a paper on

administration of federal depositories in law libraries during the annual meeting of the American Association of Law Libraries in Rochester June 25-28. Prior to the AALL meeting she attended an Institute on Teaching Legal Research, in Buffalo.

She served throughout the year as a member of the

AALL Special Committee on Law Library Network Activities. She attended several meetings of the Executive Committee of the Association of American Law Schools as well as the Association's annual meeting in December, 1977, which concluded her term on the Executive Committee. At the request of the Chairman of the ABA Council of Legal Education, she participated in a review of the Antioch School of Law, January 12-13,


-7-

1978.

In March she was a member of the ABA-AALS reinspection team that

visited Rutgers School of Law in Newark. She was named Chairman-Elect of the Council of National Library Associations for a term beginning July 1, 1978, and continues to represent AALL on this Council. She was a member of the Search Committee for the Librarian of the Undergraduate Library of Cornell University Libraries.

She also served on

Campus Council's Committee on the University as an Employer. Robert L. Oakley served as a member of the Committee on Library Charges to Non-Cornell Users, Committee on Library Security, Committee on Quality Control of Bibliographic Data, Search Committee for Head of Technical Services for the Law Library, Committee on the Development of a Training Program for New Librarians at Cornell, the CUL Disaster Control Team, and was Chairman of an Ad Hoc Promotion Review Committee for the Cornell University Libraries. He also continued to serve as representative of the American Association of Law Libraries to the American National Standards Institute Committee Z-39 on Library Work, Documentation, and Related Publishing Practices, and as a member of the AALL Committee on the Index to Legal Periodicals.

He attended

the AALL Institute on Teaching Legal Research, June 20-23, 1978, and attended the AALL annual meeting June 25-29, 1978. Mr. Oakley is a member of the Committee on Intellectual Freedom and Due Process of the New York Library Association.

In that capacity he chaired

a panel on "School Libraries, The First Amendment, and the Regents' Guide­ lines," at the annual meeting, November 1977. Oakley attended the Workshop on Copyright, sponsored by the Five Associated University Libraries in December, 1977.

He also presented a paper

giving an overview of the new copyright law to a luncheon meeting sponsored by the Professional Development Committee of the Cornell University Libraries.


-8-

Publication:

"Government Aid to Religious Schools (Round II)," 5 Cornell

Law Forum 6 (June 1978). Christian Boissonnas is the Chairman of the Cornell University Libraries Committee on Quality Control of Bibliographic Data.

He gave a talk on Quality

Control of OCLC Records at the Joint SUNY/OCLC Tanten Workshops in Albany in October, 1977.

He served as Chairman of the OCLC Special Interest Section of

the American Association of Law Libraries and attended the Association's annual meeting June 24-28, 1978, in Rochester, New York, where he presented another paper on quality control of OCLC records. Alan Diefenbach served on the Committee on Academic Personnel Policy of the Academic Assembly of the Cornell University Libraries. his sixth year as a member of the campus judicial system.

He finished

He attended the

annual meeting of the American Association of Law Libraries, July 26-28, 1978. Publication:

Book Review:

Jacobstein & Mersky, Fundamentals of Legal

Research; Cohen, How to Find the Law, 11 Cornell International Law Journal 155-159 (Winter 1978) Diane Hillmann served on the Cornell University Libraries Committee on Economic Status of Librarians of the Academic Assembly, on the Serials Control Advisory Committee, and the Committee on Quality Control of Bibliographic Data.

She attended the annual meeting of the American Association of Law

Libraries in Rochester, June 24-28, 1978, and was on a panel of the OCLC Special Interest Section discussing the effect of OCLC on workflow in law libraries. Doris Jensen was reappointed representative of the Law Library to the Publications Committee of the Cornell University Library.

She also served

on the Committee on Professional Literature of the Academic Assembly.

Doris

attended the Workshop on Copyright, sponsored by the Five Associated University


-9-

Libraries, in Syracuse, December 1977.

She attended the annual meeting of

the American Association of Law Libraries in Rochester, June 24-28, 1978. Crystal Hackett continued to serve on the Support Staff Advisory Committee for the University Libraries.


APPENDICES

1.

Expenditure Statistics

2.

Gifts

3.

Law Library Staff Personnel list


Appendix 1 I

Cornell Law Library

Expenditure Statistics 1975/76-1977/78

EXPENDITURES

1977/78

1976/77

1975/76

$14,205

$15,663

$29,316

8,200

7,590

8,126

152,900

141,457

128,898

18,745

17,203

15,073

$198,902

$181,913

$181,413

18,919

22,682

27,386

$217,821

$204,595

$208,799

;Treatises & Monographs Anglo-American ^Foreign Continuations Anglo-American ^Foreign ''International Total Treatises & Continuations Ending Total Expenditures

4,852

Through 1976/77 "foreign" included all non-English materials from all sources, including ^erto Rico. Beginning with 1977/78 "foreign" includes all materials from countries outside the U.S. and the British Commonwealth; "International" is a new category for ^blications of and about international organizations including the European Community.


Appendix 2

GIFTS 1977/78

Arthur H. Dean, '23, Sullivan & Cromwell, New York, New York, further shipments of Securities and Exchange Commission documents. C. Frank Gilligan, '33, Dansville, New York, a number of law books. Henry B. Eastland, '72, Exchange National Bank Building, Colorado Springs, Colorado, cash contribution. Joan Niles Sears, Ithaca, New York, cash contribution to purchase a copy of Marbury and Crawford's Digest of the Laws of Georgia, 1802. G. David Van Epps, Convent Station, New Jersey, a number of law books. Judge Advocate's Office, 4789th Air Base Group, Hancock Field, New York, sets of Federal Reporter and American Law Reports Annotated. Paul L. Petrick, Endicott, New York, sets of Weinstein, Korn and Miller's New York Civil Practice and Bender's Forms for Civil Practice. T. David Stapleton, Karpinski & Stapleton, Auburn, New York, three sets of books: New York Reports, New York Supplement, and New York Session Laws. Several members of the Law School faculty contributed books and periodicals.


Appendix 3

Law Library Staff

ADMINISTRATION Jane L. Hammond, Law Librarian and Professor of Law Robert L. Oakley, Associate Law Librarian, Head of Public Services Crystal Hackett, Administrative Aide I.

PUBLIC SERVICES D. Alan Diefenbach, Reference Librarian Doris Jensen, Reference Librarian Diane Smith, Reference Assistant Debra Gregg, Circulation Assistant Kevin Miller, Stack Supervisor Diana Harrington, Special Collections Assistant

II.

TECHNICAL SERVICES Sonya Sasuta, Head of Technical Services A.

Acquisitions Section Lois Hickson, Order Librarian Alice McPherson, Head Account Clerk Alice Olsefski, Searcher Gary Bogart, Kardex Clerk Elizabeth Hand, Clerk-typist Valerie Munson-McCraw, Clerk-typist

B.

Cataloging Section Sonya Sasuta, Head Cataloger Diane Hillmann, Cataloger Lois Horton, Cataloging Assistant Nancy McBride, Bindery Clerk Sharon Reeves, Clerk-typist

Telephone Number for the Law Library:

July, 1978

6-7236


CORNELL UNIVERSITY LIBRARIES INFORMATION REQUESTED FOR VARIOUS ANNUAL REPORTS FOR THE YEAR 1 977/78

Please complete this form in duplicate and return one form to J. Gormly M iller, Director, 201 Olin Library, and one to Elizabeth M. Murphy, 234 Olin Library before July 1 0 , 1978 If you have supplied regular Monthly Reports on Circulation, Interlibrary Loans, Reference Service and Cataloging, it is not necessary to furnish totals for the year. Libraries, other than the Central Libraries and its Departments, are asked to supply data on library income and expenditures for the year, and on those items in the annual report form which do not appear on the monthly reports, insofar as your records permit. Library I.

___________________

Librarian

Jane L. Hammond______________

Circulation and Reserve: A.

B.

C. D.

II.

Law

Circulation 1. Home Use a. Regular b. 7 -day or other Total Home Use 2. Building Use a. Reading Rooms b. Carrels c. Studies d. Other (List) Total Building Use Total Circulation Reserve 1. Closed Reserve - Home Use 2. Overnight - Closed Reserve 3. Home Use - Open Shelf Total Reserve Total Circulation & Reserve How many hours per week was library open for full-service in fall term 1977 (excluding pre-examination periods and other special times)

.5,735 ____ 5.1.735

41.598

.

15.305

15,805 63.138

97

Reference Service A. B. C.

Information and Directions Reference Questions Search Questions

41,598 47,333

8,022 3,299 63


-

D. E.

III.

-

Problem Questions _______ 44 g Bibliographies ________ 17 Total Reference Service

11.850

Interlibrary Service (Loan and Photoduplication) A.

B.

C.

IV.

2

Lending 1. Titles Requested 2. Titles Loaned 3. Volumes Loaned

n.

Borrowing 1. Titles Requested 2. Titles Borrowed 3. Volumes Borrowed

1 1

Photoduplication 1. Outgoing (Lending) a. Orders and Inquiries Received b. Orders Filled (by Title) 1. Photoprint (Xerox-Coinfax etc.) a. Xerox - Coinfax b. Xerox - Copyflo, photo­ stats etc. c. Microfilms d. Other Microforms 2. Incoming (Borrowing) a. Orders Written b. Orders Filled

1.078

Copy Service A.

Xerox (8ee Coin-up; a ll ourmmachines are Coin-up) External Use (No. of shqets) 1. Campus - (cash) ____________ 2. Mail Orders ____________ Total External Use Internal Library Use* (No. of Sheets)

B.

Coin-Op Copier

1. 2.

(includes Xerox, Olivetti and Savin)

Total All Other

228,895

a.

Interdepartment

___________

b.

Interlibrary

___________ _

c. K n o w n Internal 28.988 See attached sheet for further breakdown.

*If work done for Interlibrary Loan Service Do Not count as "Internal Library U se ". Show as ILL. This will eliminate duplication of count.


Acquisitions A. B. C. D. E. F. G. H.

I.

J.

K.

L. M.

N.

No. of Orders Placed ____ 9A2No. of Volumes at Beginning of Year (revised total from 301,587. 6/77 count) No. of Volumes Added by Purchase __ SU282_ No. of Volumes Added by Gift or Exchange 1.725 Total No. of Volumes Added 11,022 Total Volumes 314.609 No. of Volumes Lost or Withdrawn from Records ____ 422_ Total Number at end of year (use new figure from count) 314,187 Microfilm No. of Reels (physical count) held at a. beginning of year ________ 40 No. of Reels (physical count) added _______ 138 b. No. of Reels (physical count) at c. end of year -128Microcards a. No. of Physical Units held at beginning of year _________ q_ b. No. of Physical Units added _________ 0 c. No. of Physical Units at end of year Microprint Sheets a. No. of Physical Units held at beginning of year 0 No. of Physical Units added 0 b. No. of Physical Units held at end c. of year Microfiche No. of Physical Units held at a. beginning of year 727 No. of Physical Units added 5,202 b. No. of Physical Units held at c. end of year J.,929 TOTAL Microform Units held at end of year (addle, Jc, Kc) 5.929 Motion Pictures a. No. held at beginning of year _________ 0 _ 0 b. No. added c. No. at end ofyear Audio Recordings 26 a. No. held at beginning of year b. No. added c. No. held at end of year 28 -


-

O.

P.

Q.

VI.

-

Records a. No. held at beginning of year b. No. added c. No. held at end of year Filmstrips (include film loops) a. No. held at beginning of year b. No. added c. No. held at end of year Maps a. No. held at beginning of year b. No. added c. No. held at end of year

n

0 R

0 -0-

0 0 0

Cataloging A.

B. C. D. E.

F.

VII.

4

New Titles 1. Original Cataloging 2. L. C. Cataloging 3. Other Total New Titles Total New Volumes Maps Micro-Reproductions (jB3W3Ml£t Titles Reclassified and Recataloged 1. Titles 2. Volumes Card Production 1. Printed Cards (LC or Other) 2. Typed Cards 3. Multilithed Cards Completed 4. Multilithed Cards Run

846 1+137 l . mn -3+Q13 9.297 26 738 2,235

N/A

Newspapers Currently Received A. B.

C. D. E. F.

G. H.

Number of subscriptions beginning of year Added by Subscription 1. Through C .U . Library 2. Directly Withdrawn No. of Subscriptions end of year Added by Gift and Exchange Number of Gifts & Exchanges beginning of year 1. Through C .U . Library 2. Directly Withdrawn No. of Gift & Exchange Subscriptions Total No. of Titles Received

7 0 0 0 7 0

0 0 0 ______ 0 7


Serials Currently Received (Excluding Newspapers reported above) A. B. C.

Number of Titles beginning of year Titles Added during year No. of Withdrawals & Cancellations Total No. of Titles Received

2,319 292 33 2,578

Library Expenditures A.

B.

Personal Services 1. Salaries a. Professional $ b. Clerical Total Salaries 2. Temporary Services a. Student $ b. Non-Student (Include full-time staff paid on hourly rate) Total Temporary Services Total Personal Services Books, Periodicals and Binding 1 . Books & Periodicals a. Allocation $ ______ b. Endowment Funds c. Special Gifts Total Books & Periodicals 2. Binding 3. Total Books, Periodicals and Binding 4. General Operating Expenses 5. Equipment a. New b. Replacement 6 . Other Grand Total Library Expenditures

Library Staff A.

Salaried Staff (given in full-time equivalents) 1. Professional 2. Clerical Total

$

$

$


-

B.

XII.

6

-

Student and Other Hourly Assistants 1. Number of Hours of Student Assistants During Year 2. Number of Hours of Other Hourly Assistants (Include full-time staff paid on hourly rate) Total Hours

_________

_________

This Information will be treated as CONFIDENTIAL. For Consolidated Budget - 197 8/79 Figures. A.

B.

C.

Total Number of Positions 1. Administration 2. Professional 3. Non-Professional Total 1978/79 Budget Figures 1. Personal Services a. Salaries b. Temporary Services Total 2. Books , Periodicals & Binding a. Books and Periodicals b. Binding Total 3. Other 4. Equipment

________ ________ ________

________ ________

________ ------------

Please furnish list of all staff with titles, grades and salaries, on attached form s.

This Report Prepared By

If you have prepared an annual report for the Department Head, Dean or Library Committee, we would appreciate having a copy filed with the University Library. A written statement of the activities of your library and your professional activities will be very helpful.


CORNELL UNIVERSITY LIBRARIES MONTHLY TALLY SHEET FOR ANNUAL STATISTICAL REPORT Library/Department:

Law - Public Services___________ IIG. JULY

AUG.

Year:

1977 /78

JUNE

TOTAL

3

3

Services - Photocopy

SEPT.

OCT.

NOV.

DEC.

JAN.

3

3

3

FEB.

MAR.

APR.

MAY

1. No. of Machines a. Coin-Operated

3

3

3

4

b. Staff-Opera'd

3

3

3

4

Total

3

____

3

3

3

3

__ _

_ _

3

3

3 ____

____

3

3

3

23.581 21,446

4.791

228.895

3

3

2. No. of Copies * a. Copy Service

b. Self-Service c. ILL

3,156 11,422

9,363 24,326

31,899

27,656

14.598

23.321

33.336

48

170

21

91

127

34

115

124

74

110

83

73

1.070

d. Internal Library Use

2,305

3,184

2,982

2,968

2,768

1,602

1.163

2.728

2.263

1.947

2,702

2.376

28.988

Total

5,509 14,776

12,366 27,385

34,794

29,292

15.876

2iul73

35,67.2

25^.638 24,231

7.240

258.953

Retrievals Periodicals Req. Periodicals Ret.

85 73

287 243

247 213

223 194

312 244

94 78

205 156

299 234

226 157

212 164

59 52

68 60

2.317 1,868

Other Req. Other Ret.

56 48

116 98

120 93

91 80

132 106

54 45

48 46

109 85

104 84

82 64

34 25

24 22

970 796

Xerox Self-Service

1,320

7.1620

9,363

9,916

7,571

7,480

2,000

9,380

5,720

5,520

3,368

1,080

70,338

Olivetti's Main Reading #1 Coin Reading #1

65524 39968

70316 44347

73876 47836

Not in use

Not in use

Not in use

Not in use

Moved to Olin

Main Reading #2 Coin Reading #2

16039 $9087

28108 10323

35498 17236

42305 23490

46833 27743

48392 28988

51295 31645

57461 37259

60013 39419

62380 41448

63226 42082

135 63239 3561

336 81399 21635

602 97187

607 008218

774 008793 009313

985 030827 007424

1298 46854 23046

1543 63143 39095

1592 66008 41912

SAVIN Hecon meter Master meter Coin meter

— —

Cornell Law Library Annual Report 1978  
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