Issuu on Google+

Your City at Work Capital Improvement Program Budget Fiscal Year 2013


The City of Coral Springs

Capital Improvement Program Budget Fiscal Year 2013

Recipient of the 2007 Malcolm Baldrige Na onal Quality Award

To be the na on’s premier community in which to live, work, and raise a family.

City A orney John Hearn, Commissioner Vince Boccard, Commissioner Larry Vignola, Mayor Roy Gold, Commissioner Claude e Bruck, Vice Mayor Tom Powers, City Manager Erdal Dönmez Erdal Dönmez, City Manager Susan Grant, Deputy City Manager Roberto Hernandez, Deputy City Manager Robert Goehrig, Director of Budget, Strategy, and Communica on Rita Radziwon, Senior Financial Analyst Chelsea Stahl, Senior Financial Analyst Forrest Lehman, Senior Financial Analyst Liliana Alvarez, Senior Financial Analyst Sherri Toops, Grant Writer Linda Kuhlman, Budget Analyst

Adopted September 18, 2012

Cover design by Chris ne Parkinson Jahrsdoerfer

City of Coral Springs, Florida

i


How To Use This Book We’ve made every effort to make this book as easy as possible to read, but we understand just how difficult it can be to find what you’re looking for in such a large document. To make your search easier we’ve provided a number of tools to help you get what you need.

Organization of This Book The City of Coral Springs’ Capital Improvement Program Budget is one of three books that make up the City’s Annual Budget: the Annual Budget, the Capital Improvement Program Budget, and the Business Plan. This Capital Improvement Program Budget is divided into seven sec ons: IntroducƟon—This sec on contains the City Manager’s Le er, City of Coral Springs Organiza on Chart, our Mission and Values, Coral Springs Map, Budget Calendar, and a few brief facts about the Management and Budget Key Tools Office that produces this document. Pages i-6. Coral Springs Organiza on Chart ................. 4 CIP Summary—This sec on CIP Summary ................................................ 7 provides summaries of General Fund ............................................. 19 the City’s five-year Capital Improvement Program (CIP), Special Revenue Funds ............................. 181 the sources of funds and the Fire Fund ..........................................182-192 associated debt. Pages 7-18. Public Art Fund ............................... 193-200 General Fund—The General Tree Trust Fund ............................... 201-204 Fund is the opera ng fund Coral Springs Charter School .......... 205-208 of the City. This sec on Enterprise Funds ...................................... 209 describes capital projects Water and Sewer Fund .................. 209-232 for all departments in the General Fund. Pages 19-180. Internal Service Funds .............................. 233 Equipment Services Fund .............. 234-258 Summary of Fleet Purchases .......... 235-236 Replacement Programs ............................ 259 Computer Purchases FY 2013 ......... 260-261 Ten-Year Computer Rep. Plan ......... 262-296 Fleet Replacement Program .................. 297 Ten-Year Fleet Rep. Plan ................. 298-315 Project & Account Numbers .......... 316-326 Abbrevia ons and Acronyms .................327

ii

Special Revenue Funds— These funds account for the proceeds of specific revenue sources that are legally restricted for specified purposes. This sec on includes capital projects for the Fire Fund, Coral Springs Charter School Fund, Public Art Fund, and Tree Trust Fund. Pages 181-208.

Enterprise Funds—Enterprise Funds account for opera ons that are financed and operated in a manner similar to private business or where the Commission has decided that the determina on of revenue earned, costs incurred and/or net income is necessary for management accountability. This sec on describes capital projects for the Water and Sewer Fund. Pages 209-232. Internal Service Funds—The Internal Service Funds are used to account for goods or services provided by one department to other departments of the City on a cost reimbursement basis. This sec on describes capital projects for the Equipment Services Fund, including details of Fleet purchases by department. Pages 233-258. Replacement Programs—This sec on provides detailed schedules of the City’s Computer and Fleet Replacement Programs for the next ten years, as well as project and account numbers for each capital project planned for this fiscal year. The City’s financial strategy is to use “pay as you go” financing by budge ng deprecia on for capital assets. Pages 259-328.

Tables of Contents A comprehensive Table of Contents is provided (page iv) to help the reader quickly locate the informa on they are searching for throughout this book. Following the main Table of Contents is a list of Tables and Illustra ons (page v) to highlight charts and graphs that supplement essen al informa on. In addi on, each subsequent sec on contains a Table of Contents directly behind the tab page to iden fy specific informa on about that sec on. (see Key Tools for sec onal Table of Contents).

Fiscal Year 2013 Capital Improvement Program Budget


The Government Finance OďŹƒcers Associa on of the United States and Canada (GFOA) presented an Award for Dis nguished Budget Presenta on to the City of Coral Springs, Florida for its annual budget for the Fiscal Year beginning October 1, 2011. In order to receive this award, a governmental unit must publish a budget document that meets program criteria as a policy document, as an opera ons guide, as a financial plan, and as a communica ons device. The award is valid for a period of one year only. We believe our current budget con nues to conform to program requirements, and we are submi ng it to GFOA to determine its eligibility for another year.

City of Coral Springs, Florida

iii


Table of Contents Introduc on How To Use This Book .............................................................................................................ii Mission, Values, and Strategic Priori es ................................................................................ vi Coral Springs Map .................................................................................................................. vi City Manager’s Le er ..............................................................................................................1 City of Coral Springs Organiza on Chart .................................................................................4 Budget Calendar......................................................................................................................5 Management and Budget Office .............................................................................................6

CIP Summary Capital Improvement Program ................................................................................................8 Impact of CIP on the City’s Opera ng Budget .......................................................................11 Project Descrip on Forms On-Line .......................................................................................14 Capital Improvement Summary by Fund...............................................................................15 Major Capital Projects by Department..................................................................................16 Major Capital Projects by Loca on .......................................................................................17 CIP Budget by Funding Source—All Funds ............................................................................18

General Fund General Fund CIP Summary By Funding Source ...........................................................................20 CIP By Department .......................................................................................................................21 City Manager’s Office ............................................................................................................21 Human Resources .................................................................................................................24 Informa on Services .............................................................................................................26 Development Services...........................................................................................................33 Police .....................................................................................................................................42 Emergency Medical Services .................................................................................................70 Public Works..........................................................................................................................78 Sportsplex/Tennis Center ......................................................................................................96 Parks and Recrea on...........................................................................................................108 Aqua cs...............................................................................................................................136 Transporta on .....................................................................................................................158 Center for the Arts ..............................................................................................................173

Special Revenue Funds Fire Fund .............................................................................................................................182 Public Art Fund ....................................................................................................................193 Tree Trust Fund ...................................................................................................................201 Charter School Fund............................................................................................................205

Enterprise Funds Water and Sewer Fund ........................................................................................................210

Internal Service Funds Equipment Services Fund ....................................................................................................234 Fleet Purchases by Department ..........................................................................................237

CIP Replacement Programs Computer Replacement Program........................................................................................260 Fleet Replacement Program ................................................................................................297 Project and Account Numbers—FY 2013 ............................................................................316 Abbrevia ons and Acronyms ..............................................................................................327

iv

Fiscal Year 2013 Capital Improvement Program Budget


Tables and Illustrations Introduc on Key Tools .................................................................................................................................ii GFOA Dis nguished Budget Presenta on Award................................................................... iii Map—Where is Coral Springs? .............................................................................................. vi MBO Staff ................................................................................................................................6

CIP Summary CIP Fiscal Year 2013 .................................................................................................................8 CIP funding sources— Fiscal Year 2013 .................................................................................10 Projects funded via General Fund opera ng capital .............................................................11 CIP impact on the opera ng budget Fiscal Year 2013 ...........................................................11 Fleet replacement cost Fiscal Years 2013—2023 ..................................................................12 FY 2013 Capital projects financed via grants.........................................................................13

Internal Service Funds Summary of Fleet budget by department/fund ..................................................................234

CIP Replacement Programs Ten-Year Computer Replacement Cost (All Funds)—Fiscal Years 2013-2022 ......................261 Ten-Year Computer Replacement Plan by Department.......................................................262 Fleet replacement budget—FY 2013...................................................................................297 Ten-Year Fleet Replacement cost Fiscal Years 2013-2023 ...................................................297 Ten-Year Fleet Replacement Plan by Department ...............................................................298

City of Coral Springs, Florida

v


Mission, Values, and Strategic Priorities Mission Statement To be the na on’s premier community in which to live, work, and raise a family.

Strategic Priorities

Core Values

Customer-Involved Government Financial Health and Economic Development Excellence in Educa on Neighborhood and Environmental Sustainability Youth Development and Family Values Strength in Diversity Traffic, Mobility and Connec vity

Customer Focus Leadership Empowered Employees Con nuous Improvement Sustainability

Coral Springs Map Map—Where is Coral Springs?

Coral Springs is located in the Greater Ft. Lauderdale area in Broward County, Florida—just minutes from West Palm Beach, Boca Raton, and Miami.

vi

Fiscal Year 2013 Capital Improvement Program Budget


City Manager’s Letter I am pleased to present to you the adopted budget for Fiscal Year 2013, which is the final budget suppor ng the 2012-2013 Strategic Plan. This budget outlines numerous efforts and ini a ves that will help posi on the City to meet our community’s needs despite a slow, but steady, economic recovery. Despite the media’s steady drumbeat of dire economic predic ons, there is posi ve news to report. For example, in our community, efforts to mi gate foreclosures have helped cut the total number of residences in some stage of the process to 1,941 as of June 2012 from a high of nearly 5,500 in May 2010. The City of Coral Springs’ unemployment rate has fallen to 6.9%, well below Florida’s rate of 8.5% as of May 2012. And, in a posi ve comparison to surrounding communi es in Broward County, the City saw a 1.56% increase in taxable values over the past year. This is the first increase in taxable assessed values since Fiscal Year 2008.

MeeƟng our Community’s Service Needs Even more importantly, despite all the economic turmoil, the City has maintained or increased service levels throughout our community. Our residents agree that we are succeeding. Our recent residen al (2011) and business (2012) surveys show that the City of Coral Springs is se ng the standard with regard to the overall quality of City services. The City of Coral Springs ranked at or above the U.S. and Florida averages in all 47 areas that were assessed on the survey. Seventy-nine percent (79%) of the residents surveyed in the City of Coral Springs were sa sfied (ra ngs of 4 or 5 on a 5-point scale) with the overall quality of City services compared to a na onal average of just 56% and a Florida average of 60%. Going forward, we will con nue to deliver for our community, and the following Business Plan provides a sound blueprint for focusing on the four key areas our residents have told us are most important: • • • •

Community aesthe cs Public safety Educa onal excellence Local business vitality

Impact of Increasing Millage Rate in 2013 We are adop ng a balanced budget for Fiscal Year 2013 using a millage rate of $4.5697, using $1.75 million in reserves and no increase in user fees. Adop ng the rolled-back rate was not a realis c op on given that it would have resulted in $480,000 less revenue than the current rate. This reduc on in revenue would have seriously hampered our ability to meet our residents’ most important needs. The adopted millage rate of $4.5697 is 4% higher than the current millage rate of $4.3939. This increase will allow investment in our community’s appearance, safety, and infrastructure. The addi onal tax revenue will be allocated toward such projects as restoring the financial reserve, hiring three addi onal police officers, star ng the design work for a new Safety Town, and renova ng Sartory Hall. The impact to the average single-family homeowner would be $42.62 per year in addi onal property taxes to the City.

City of Coral Springs, Florida

1


The adopted budget includes numerous ini a ves designed to enhance our community’s quality of life. A key ini a ve in the Fiscal Year 2012 Business Plan was pension reform. We are pleased to report mutual resolu on with the City’s Police union will result in savings of over $3 million in the Fiscal Year 2013 and future budgets. Also in Fiscal Year 2012, the City’s finances were reviewed by the three major ra ng agencies. Though these reviews contained sugges ons to improve our financial posi on, we were able to maintain our AAA ra ngs.

Key IniƟaƟves for the Coming Year While the Business Plan includes economic data as well as the City’s budget process and methodology, most essen ally it includes staff ’s proposals for ini a ves geared toward addressing our residents’ needs and enhancing our community’s look, feel and overall appeal. These ini a ves will serve as the guiding force behind the City’s Fiscal Year 2013 ac vi es. Highlights of the 32 new ini a ves, as well as 32 ongoing ini a ves, contained within the Business Plan include: •

Con nuing to invest in our vital informa on technology infrastructure, which was cri cally behind industry standards.

Encouraging business development and redevelopment by redesigning the Economic Development Founda on (EDF) web site, create an economic development strategic plan, and establish an economic incen ve account. We will also con nue to work closely with the EDF , Community Redevelopment Agency, Chamber of Commerce, and the Retail Coali on to diversify the tax base and absorb vacant commercial space.

Con nuing to support educa onal excellence by fostering our alliance with Broward College and ensuring the Charter School remains highly rated.

Con nuing to address the aesthe c appeal of our neighborhoods under the “Community Pride” umbrella. This ini a ve will enhance the appearance of our medians, rights-of-way and public buildings and will also invest heavily in our parks. Enhancing the City’s tree canopy will con nue this year with fer lizing and tree trimming, as well as with plan ng more trees throughout the parks and around public buildings.

Enhancing the efficiency and effec veness of the code enforcement process by automa ng a number of outdated and manual systems.

Revitalizing key elements of our community’s infrastructure, in part by u lizing proceeds from the lowinterest Economic Recovery Zone Redevelopment Bond. Projects include improving the appearance, safety, and ease of movement in Mullins Park, and also replacing and/or renova ng the tackle football, flag football and soccer buildings. Addi onally, infrastructure improvements slated as part of the downtown development plan—including burying power lines, installing turn lanes, erec ng mast arms, and installing sidewalks—will also begin. Once these infrastructure improvements are completed, downtown Coral Springs will become more economically viable for investors as the economy begins to improve.

Maintaining a safe community will remain a top priority. Not only will the high-visibility “Make a Call, Make a Difference” campaign con nue, but we will make every effort to involve concerned ci zens in the safety of their neighborhoods by crea ng web-based repor ng mechanisms. We will invest in the latest technology to ensure our officers have the best tools for enhancing neighborhood safety.

Finally, we will celebrate the City’s 50th anniversary with events throughout the year.

2

Fiscal Year 2013 Capital Improvement Program Budget


Honoring our Partnership We know that maintaining our premier community requires a joint effort and strong partnership between the City and our residents and businesses. While the following Business Plan is our “community contract” for the coming fiscal year, we consider it the means to an ongoing dialogue with our residents and we offer numerous channels for feedback and sugges ons. We also know that it is our employees who make all of these accomplishments possible, and we would not have emerged from the recent recession were it not for the herculean efforts of our dedicated and crea ve work force. We thank them and express the deepest debt of gra tude for their loyalty and ingenuity. On their behalf, we all look forward to a produc ve and successful 2013 as we con nue to forge the best path for our Community of Excellence.

Erdal Dönmez City Manager

Mission To be the na on’s premier community in which to live, work, and raise a family.

City of Coral Springs, Florida

3


City of Coral Springs Organization Chart Citizens/ Customers

Citizens Advisory Committees and Boards

City Commission City Attorney John J. Hearn jhearn@coralsprings.org

City Manager Erdal Dönmez edonmez@coralsprings.org

Deputy City Manager

Deputy City Manager

Susan Grant sgrant@coralsprings.org

Roberto Hernandez rhernandez@coralsprings.org

*City Clerk’s Office

*Budget & Communications

City Clerk Josephine Chavez jchavez@coralsprings.org

Dir. Budget/Strategy/Communications Robert Goehrig rgoehrig@coralsprings.org

*Community Redevelopment Agency

Human Resources

Financial Services

Information Services

Development Services

Director of Human Resources Dale Pazdra dpazdra@coralsprings.org

Director of Financial Services Melissa Heller mheller@coralsprings.org

Director of Information Services Curlie Matthews cmatthews@coralsprings.org

Interim Director of Development Services Susan Hess shess@coralsprings.org

Community Development

Police

Fire/EMS

Public Works

Director of Community Development Susan Hess shess@coralsprings.org

Chief of Police Anthony Pustizzi apustizzi@coralsprings.org

Fire Chief Mark Curran mcurran@coralsprings.org

Director of Public Works Rich Michaud rmichaud@coralsprings.org

Sportsplex/Tennis

Parks & Recreation

Aquatics

Executive Director of Sportsplex Tom Messenheimer tmessenheimer@coralsprings.org

Director of Parks & Recreation Rick Engle rengle@coralsprings.org

Director of Aquatics Mike McGoun mmcgoun@coralsprings.org

Charter Offices

4

*Divisions of the City Manager’s Office

Fiscal Year 2013 Capital Improvement Program Budget


Budget Calendar 

04/3/2012

BudgetKickoff/DepartmentalBudgetPackagesdistributed







04/3/2012 04/4/2012

BudgetTrainingSession BudgetTrainingSession



05/04/2012 DepartmentalBudgetPackageduetoMBO 

05/10/2012 CommissionStrategicPlanUpdate* 





05/09Ͳ05/20 DepartmentMeetingswithCMO 

06/05/2012 CommissionBusinessPlanPreviewWorkshop* 





06/13/2012 DepartmentDirectors’BusinessPlanMiniͲRetreat 





07/10/2012 CommissionBusinessPlanWorkshopI* 

07/24/2012 CommissionBusinessPlanWorkshopII*   (TRIMNotificationpreparedandsubmittedtoCityCommission)   (AdoptPreliminaryAssessmentResolutions) 

08/30/2012 MBOprovidesdraftofOperatingandCapitalImprovementBudgetstoCMO 

09/05/2012 CMOreviewofproposedOperatingandCapitalImprovementBudgets 

09/07/2012 ProposedOperatingandCapitalImprovementBudgetssubmittedtoCommission andpostedonlineforpublicreview 

09/12/2012 FirstPublicHearing* 

09/18/2012 SecondPublicHearing—OperatingandCapitalImprovementBudgetsAdopted*  *AllCommissionmeetingsandworkshopsopentopublic  AbbreviationsUsed CMO—CityManager’sOffice MBO—Management&BudgetOffice TRIM—TruthinMillage 

City of Coral Springs, Florida

5


Management and Budget Office MBO Staff Robert Goehrig Director of Budget, Strategy, and Communica ons (954) 344-5920 rgoehrig@coralsprings.org

Forrest Lehman Senior Financial Analyst (954) 344-5902 flehman@coralsprings.org

Rita Radziwon Senior Financial Analyst (954) 344-5938 rlanning@coralsprings.org

Chelsea Stahl Senior Financial Analyst (954) 344-5914 cstahl@coralsprings.org

Liliana Alvarez Senior Financial Analyst (954) 344-1133 lalvarez@coralsprings.org

Sherri Toops Grant Writer (954) 346-1723 stoops@coralsprings.org

Linda Kuhlman Budget Analyst (954) 344-1093 lkuhlman@coralsprings.org

City of Coral Springs 9551 West Sample Road Coral Springs, FL 33065 www.coralsprings.org Fax: (954) 344-1198

We are pleased to present this na onally recognized planning and budge ng document as one of the many services we provide to the City of Coral Springs. The Management and Budget Office (MBO) is a division of the City Manager’s Office and is responsible for managing and implemen ng several cross-func onal processes within the City, including: Strategic Plan Business Plan Performance Measurement System Annual Budget Capital Improvement Program Performance Improvement Projects Grants Business SWAT Team Projects Program Analysis Financial Analysis Performance Benchmarking Opera onal Audi ng Technical Assistance for Departments Our budge ng system meets all of the best prac ce recommenda ons of the Na onal Advisory Council on State and Local Budge ng, as well as previous recommenda ons by the Government Finance Officers Associa on (GFOA). We have had the good fortune to receive the Government Finance Officers Associa on Dis nguished Budget Presenta on Award for twenty consecu ve years. In past years, our Annual Budget has received “Special Performance Measures Recogni on” from GFOA as well as “Outstanding as a Policy Document and Opera ons Guide.” In addi on, our performance measurement and budge ng system has been cited as a “Best Prac ce” by the Na onal Partnership for Reinven ng Government. The Fitch Ra ng Agency uses our planning system as a model for ci es interested in achieving the dis nc on of Pictured from le an ‘AAA’ bond ra ng.

Our Performance Measurement system was selected as a “Best Prac ce” by the American Quality and Produc vity Center. We also received the Interna onal City/County Managers Associa on Center for Performance Measurement Cer ficate of Dis nc on. Our strategic planning, performance measurement, and budge ng efforts also contributed to the receipt of the 2007 Malcolm Baldrige Na onal Quality Award. We are the first state or local government to receive the Baldrige Award. In addi on, we also received the Florida Governor’s Sterling Award for Organiza onal Performance Excellence in 1997 and again in 2003. We are the first organiza on to win the Governor’s Sterling Award for the second me. For more informa on, please visit our web site, www.coralsprings.org, to download copies of our Strategic Plan, Business Plan, Annual Budget, Capital Improvement Plan, and other related documents and presenta ons.

Thank You! Thanks to the City Manager’s Office, the department heads and their staff for helping us make this budget successful! We’d also like to acknowledge the invaluable assistance of Chris ne Parkinson Jahrsdoerfer in developing the cover design of this document.

: Chelsea Stahl, Linda Kuhlman, Forrest Lehman, Sherri Toops, Bob Goehrig, Liliana Alvarez, and Rita Radziwon.

6

Fiscal Year 2013 Capital Improvement Program Budget


CIP Summary Table of Contents Capital Improvement Program ..............................................................................................................8 Capital expenditure Fiscal Year 2013..............................................................................................8 Capital expenditure Fiscal Years 2013-2018 ...................................................................................8 Impact of CIP on the City’s Opera ng Budget .....................................................................................11 Addi onal Opera ng Expenses ....................................................................................................11 Opera ng Capital .........................................................................................................................11 Debt Service .................................................................................................................................12 Fleet Assets ..................................................................................................................................12 Grants ...........................................................................................................................................13 Project Descrip on Forms On-Line......................................................................................................14 Capital Improvement Summary by Fund .............................................................................................15 Major Capital Projects by Department ................................................................................................16 Major Capital Projects by Loca on ......................................................................................................17 CIP Budget by Funding Source—All Funds ..........................................................................................18

City of Coral Springs, Florida

7


Capital Improvement Program The Capital Improvement Program (CIP) is an economical and responsible financial plan to ensure quality public services today and in the future. The CIP is a separate budge ng process within the annual opera ng budget. Collec vely, the CIP and the Five-Year Forecast serve as a road map to intelligently plan for the City’s future.

Capital expenditure Fiscal Years 2013-2018—$137,037,903 *Other 1.8% EquipmentServices Fund18%

FireFund 1.3%

The capital expenditure for Fiscal Year 2013 is programmed at $23,841,975. This total breaks down as follows: General Fund Water and Sewer Fund Equipment Services Fund Charter School Fund Tree Trust Fund Fire Fund Public Art Fund

WaterandSewer Fund27.1%

$11,121,865 $7,961,000 $3,162,157 $645,653 $475,000 $389,800 $86,500

GeneralFund 50.9%

The CIP procedure is used to plan, budget, and finance the purchase and/or construc on of large capital infrastructure, facili es, equipment, and other fixed assets. The City uses this process to ensure these expensive, long-lived projects are aligned with its strategic direc on and that the money is well-spent. The capital item to be undertaken or purchased, the year in which it will be started, the an cipated capital outlay each year, the es mated impact on the opera ng budget, and the method of financing the project are all listed in the CIP summaries that follow this descrip on. The six-year Capital Improvement Program includes Fiscal Year 2013 budget and expenditure projec ons for the next five years. The total capital request for Fiscal Years 2013 through 2018 is $137,037,903.

Capital expenditure Fiscal Year 2013—$23,841,975 *Other 2.4% EquipmentServices Fund13.3%

*Includes capital projects funded by the Public Art Fund and the Tree Trust Fund

CIP Selection Process The Capital Improvement Program provides detailed informa on for all CIP projects with capital outlays greater than $5,000 that the City plans to construct, improve, or purchase during Fiscal Years 2013 through 2018. Each department submi ng a capital acquisi on request completes a Project Descrip on Form. The request includes the following informa on: project tle, department/division, linkage to strategic priority or ini a ves, expected life of equipment (when applicable), addi onal opera ng cost, addi onal revenue or income, con ngencies, project descrip on, update, alterna ves, impact on other departments, and a jus fica on.

The CIP is updated annually to make adjustments for changing capital needs, changes in availability and cost of funds, and to add a year of programming to replace the year just completed. The CIP process begins in early FireFund January with a review of the process to determine if 1.6% there are any changes that will make the process more user-friendly, efficient, or effec ve. Next, departments conduct a fixed assets inventory including an inventory WaterandSewer of vehicles, computers, and printers.

CharterSchool Fund2.7%

Fund33.4% GeneralFund 46.6%

*Includes capital projects funded by the Public Art Fund and the Tree Trust Fund

8

CharterSchool Fund0.9%

One of the key improvements to the process has been to link the Capital Improvement Program to the Strategic Plan. In the spring, capital requirements flowing from the adopted Strategic Plan and Business Plan are iden fied. Each project recommended for inclusion in the Fiscal Year 2013 capital budget is linked to the Strategic Plan as it relates to the City Commission’s seven priori es. The CIP also takes into considera on department needs, the Comprehensive Plan Capital Improvement element, and the Water and Wastewater 2007 Master Plan Update.

Fiscal Year 2013 Capital Improvement Program Budget


Fleet Replacement Program contributions and expenses Fiscal Year 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023

Contributed Estimated Expenses Depreciation Interest $3,162,157 $2,446,483 $131,227 $5,672,821 $2,593,272 $119,538 $4,988,217 $2,748,868 $60,338 $3,272,210 $2,913,800 $16,757 $3,858,831 $3,088,628 $9,924 $3,669,590 $3,273,946 $0 $4,271,391 $3,470,383 $0 $3,477,643 $3,678,606 $0 $6,044,198 $3,899,322 $0 $4,217,634 $4,133,282 $0 $3,037,381 $4,381,278 $0

YearͲEnd Balance $5,976,890 $3,016,879 $837,867 $496,215 ($264,063) ($659,707) ($1,460,715) ($1,259,752) ($3,404,628) ($3,488,980) ($2,145,083)

The following policy guidelines are used to define a capital expenditure and steer the management of the process: • A capital expenditure is defined as a major construc on, expansion, purchase, or major repair/replacement of buildings, u lity systems, streets, or other physical structures or property which has an es mated total cost of $5,000 or more and generally has an expected life of at least five years.

This recurring source of money makes the fund selfsufficient. Exis ng assets are replaced on a life cycle replacement schedule. New equipment can be added through a new ini a ve if it can be shown to support the Strategic Plan. The table on the le shows the annual replacement cost of the City’s fleet inventory with the corresponding contribu ons required to make “pay-as-you-go” fleet purchases, thereby elimina ng the need to borrow. In Fiscal Year 2013, the City will invest nearly $3.2M to replace vehicles and equipment that otherwise would be more costly to maintain. Computer replacement: The Computer Replacement Program is used to purchase and maintain computer hardware (including scanners, laptops, and desktops) and so ware. This is also a self-sufficient, internal service fund. Exis ng computer technologies are replaced on a standardized replacement schedule that considers legacy as well as usage. The table below shows the annual investment cost to perform technology upgrades and replace the exis ng inventory of computers.

• Capital items under $5,000 are generally included in the various Fiscal Year 2013 funds’ opera ng budgets.

Funding for Capital Projects can be obtained from any of the following sources:

• Capital improvements are programmed and scheduled based on the City’s projected financial ability to purchase and maintain the capital project. All projects are priori zed and ranked based on criteria including the strength of the linkage between the capital expenditure and the City’s strategic priori es.

Current General Fund, Fire Fund, and Water and Sewer Fund opera ng revenues—these appropriated revenues will generally be used to purchase modest, rou ne opera ng capital items.

• General Fund debt service expenditures will not exceed 12.5% of the total annual General Fund budget. • Voter-approved general obliga on debt will not exceed 5.0% of the City’s total taxable assessed valua on. CIP Project Categories: Capital projects are divided into one of three primary categories: Capital improvement projects: The purchase, replacement, maintenance, and repair of infrastructure and fixed assets is budgeted and accomplished through the Capital Improvement Program Fleet replacement: The en re inventory of vehicles and equipment is evaluated annually in order to priori ze replacement and repairs needed in the upcoming year, based on age, condi on, maintenance cost, and expected life of each equipment. The Equipment Services Fund provides for the purchase, replacement, and maintenance of the City’s fleet and other large equipment (such as generators or llers). This is an internal service fund in which departments are charged for the usage or deprecia on of the equipment.

City of Coral Springs, Florida

Franchise revenue bonds and capital revenue bonds—this consists of debt that is secured through the pledge of City General Fund franchise revenues and other non-ad valorem revenues. Water and Sewer revenue bonds—the Water and Sewer Fund is an enterprise fund supported by fees for service rather than by taxes. Revenue bonds are repaid with revenues generated from this fund, not by contribu ons from the General Fund.

Computer Replacement Program contributions and expenses Fiscal Contributed Estimated Year Expenditures Depreciation YearͲendbalance 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022

$381,700 $41,550 $188,100 $1,272,650 $506,400 $179,000 $137,900 $165,900 $1,331,300 $335,350

$319,000 $344,520 $361,746 $379,833 $398,825 $418,766 $439,705 $461,690 $484,774 $509,013

$581,568 $884,538 $1,058,184 $165,367 $57,792 $297,558 $599,363 $895,153 $48,627 $222,290

9


Revenue bonds are obtained to increase plant capacity and modernize the U lity system. General obliga on bonds—this funding source requires voter approval and is used to finance major capital projects with an expected life of 15 to 30 years. Debt re rement is achieved through a special ad valorem debt millage separate from the General Fund ad valorem opera ng millage. Variable-rate debt bonds and loans—this funding source will be used to purchase capital items through the Florida Intergovernmental Financing Commission (FIFC) or other financial ins tu on with a contractual obliga on specifying payment terms, including principal and interest to be paid over a period of me. Equity financing—this is generally known as “pay-as-yougo” financing and involves dedica ng budget surpluses that are generated in previous years to capital purchases. When the City equity finances some of its CIP, it reduces the amount of debt that needs to be issued. Florida Department of Environmental Protec on (DEP) loan— this program provides low-interest loans for planning, designing, and construc ng drinking water and wastewater projects. This program is also known as a State Revolving Fund (SRF) Loan. Grant funding—this program refers to giving of funds for a specific purpose. Funds may be granted from federal, state, or local sources, such as Community Development Block Grant (CDBG), Urban Area Security Ini a ve (UASI), Federal Emergency Management Administra on (FEMA), Florida Department of Transporta on, Florida Department of Environmental Protec on, Energy Efficiency and Conserva on Block Grant (EECBG), Resource Recovery Board, Florida Department of Health, etc. Tax Incremental Financing (TIF)—this captures the future taxes of real estate improvements in a designated area to pay the present cost of these improvements. All fleet requests are accompanied by a Fleet Replacement Form iden fying the vehicle type, quan ty, replacement cost, vehicle iden fica on numbers, model type, and specialty items necessary to put the vehicle in service. In addi on, current status and condi on of each vehicle is required as part of the jus fica on submi ed for review (e.g. mileage, life-to-date repair cost, etc). Prior to being included in the six-year Capital Improvement Program, each poten al project is analyzed to determine its financial impact on opera ons, opera ng expenditures, and revenues. The total cost of each recommended project is iden fied as part of the capital budge ng process and associated opera ng expenses are included in the opera ng budget. In the CIP, the Project Descrip on Form for each project iden fies expected debt service costs, including interest rate and life expectancy assump ons, as well as opera ng and maintenance costs for new equipment.

10

CIP funding sources— Fiscal Year 2013 Funding Source Operating—General Fund Operating—Fire Fund Operating—Equipment Repl. Fund Operating—Water and Sewer Fund Debt Service Fund Reserve Facilities Reserve Equity Financing Grants Charter School Fund Public Art Fund Tree Trust Fund Renewal and Replacement Fund Road Impact Fund Impact Fees (W&S) Public Safety Bond Fund Balance Loan Revenue Bond (W&S) Total FY 2013 CIP

Budget $803,925 $389,800 $3,162,157 $1,006,500 $1,000,000 $1,139,304 $189,000 $2,536,404 $645,653 $86,500 $475,000 $2,554,500 $63,700 $1,200,000 $753,000 $4,636,532 $3,200,000 $23,841,975

The CIP Review Commi ee—made up of the City Manager, the department reques ng the capital, and staff from the Budget office—discuss all capital requests with further jus fica on, research, and analysis during the mee ngs. If the need proves to be valid and the capital is part of the City’s overall strategic plan, the project is recommended for approval. The Senior Management Team reviews the en re list of proposed capital projects along with the funding sources and restraints. A final list of projects is recommended to the City Commission by this team for inclusion in the capital budget. In summary, the six-year CIP provides the necessary components of a sound Capital Improvement Program. The table above describes sources of financing the capital budget in Fiscal Year 2013. It is important to note that $11.5M or 48.3% of the capital expenditure in Fiscal Year 2013 will be funded by reserves, opera ng capital or equity and $2.5M or 10.6% will be funded via grants, thereby reducing the need of new debt obliga ons.

Fiscal Year 2013 Capital Improvement Program Budget


Impact mpact of CIP on the City’s Operating Budget Additional Operating Expenses Addi onal opera ng expenses include all addi onal cost associated with a capital project, including any non-rou ne expenditure (addi onal maintenance costs, u lity cost, personnel costs, etc.) offset by an cipated savings or new revenues generated by that project. For example, the addi on of fleet items—such as five patrol vehicles and three pick up trucks for Parks—will have an impact on the City’s opera ng budget. The es mated fuel and maintenance cost for each equipment type is described in the Fleet Assets sec on on the following page.

Operating Capital Opera ng capital is a funding source for capital requests, vehicles, and equipment that are rela vely modest in cost, have a short life expectancy and/or spending for them recurs annually or fairly regularly. Each fund allocates money to make appropriate purchases or capital enhancements, financed through recurring revenues. The total impact of capital in the Fiscal Year 2013 opera ng budget is $5,362,382.

Projects funded via General Fund operating capital FY2013 Project Budget TimingSystemReplacement $10,000 PatioFurnitureReplacement(Aquatics) $16,500 PatioFurnitureReplacement(Mullins) $15,000 FunbrellasReplacement(Cypress) $7,000 WindScreenReplacement $6,000 EntrancePlaza $40,000 AquaticsͲMullins DeckStaining $8,750 CenterForTheArts ReplaceDoorsatTheater $4,000 CityManager ContingencyforCommunityPride/50thanniversary $25,000 ReplaceAgendaModule $18,450 HistoricalMuseumRepairsandMaintenance $5,150 DigitalEditingandStorageEquipment $20,000 DevelopmentServices TrafficCalming $10,000 DowntownPlanning $15,000 ParksandRecreation NeighborhoodParksRenovations $50,000 SartoryHallImprovements $100,000 SafetyTownBuilding(Architectural&Engdesign) $50,000 Police AVLSecurityDisplayReplacement $12,500 Weapons $6,000 GranTex $12,000 SafetyTownImprovements $5,000 CEMPPlannerSoftware $6,300 KͲ9TacticalVests $6,225 BEARUnitEquipment $80,000 Patrolvehiclesfor3(addstostaff)officers $107,700 PublicWorks MullinsParkDrainage $25,000 $15,000 Study/StormHardeningofWestside DrainageSystemPermitRenewal $10,000 WilesRoadWestEndTerminusBeautificationStudy $25,000 Sportsplex/Tennis ReplaceBackstopNetting $8,000 Fencing—TennisCourts $5,000 Transportation BridgeRepairs $7,500 SawgrassSignsFeasibility $12,000 WestchesterDrainageStudyandMasterPlan $50,000 HumanResources EͲLearningPlatform $9,850 Total $803,925

Department AquaticComplex

City of Coral Springs, Florida

CIP impact on the operating budget Fiscal Year 2013

Operating Budget $151,766,237

CIP Impact $5,362,382

Capital Improvement Budget $23,841,975

General Fund This year’s capital will impact the City’s general opera ng fund by $803,925, as described in the “General Fund opera ng capital” table. Fire Fund The Fire Fund’s opera ng capital totals $389,800. This budget will be used for necessary improvements and upkeep of fire sta ons, replacement of portable radios for firefighters, purchase thermal imaging cameras for search and rescue opera ons, and con nue installa on of traffic light controllers at major intersec ons allowing emergency vehicles to safely and quicker arrive to emergency scenes. Water and Sewer Fund The Water and Sewer Fund’s opera ng capital of $1,006,500 will finance the following projects: ongoing replacement of fire hydrants, to ensure standard requirements are met while providing adequate fire protec on, con nue inspec on, repair, and maintenance of water and wastewater valves ensuring all components of the sanitary system will perform as needed during mes of emergencies, security improvements at the Water Treatment Plant, and replacement of six water service lines on NW 100th Avenue to improve water quality distribu on on this sec on of the City. Addi onally, opera ng funds will be used to conduct a water rate study which includes the evalua on of the current rate structure and a complete analysis of revenues required to sustain opera ng expenses and meet capital investments in order to maintain the infrastructure. The report will recommend rate adjustments for the forecasted period, in order to generate sufficient income to ensure a long-term financial health for the water and sewer u lity fund. Equipment Services Fund In Fiscal Year 2013, the City is projec ng a $3,162,157 opera ng capital expense in the Equipment Services Fund to replace vehicles and equipment that have exceeded their useful life (refer to Fleet Assets for more informa on).

11


Impact of CIP on the City’s Operating Budget (continued) Debt Service Debt service refers to the amount of interest and principal the City will pay on its outstanding debt during a fiscal year. In Fiscal Year 2013, the City will borrow $4.6M to finance capital improvements for departments in the General Fund. Repayment of this loan is programmed for Fiscal Year 2014; therefore, this new debt has no effect in the City’s Fiscal Year 2013 opera ng budget. Repayment of a $536,000 loan secured to fund improvements at two li sta ons will con nue this year. The total annual principal and interest payment for this loan is $34,926. The City has secured long-term financing from the Florida Department of Environmental Protec on State Revolving Fund (SRF) loan program for improvements at the Water Treatment Plant as well as throughout the en re water and sewer system. The interest rate for this financing is 60% of the market rate, resul ng in low-cost financing for these improvements over a term of 20 years. Nearly $19 million in financing has been obtained and many projects have been completed (i.e. replacement of exis ng wells, construc on of new raw water supply wells, and installa on of wellheads and transmission lines). The SRF loan program requires payment to begin six months a er comple on of capital projects financed through these loans. The total debt service in Fiscal Year 2013 for repayment of SRF loans is budgeted at $1,004,138. In addi on, the City will borrow $8.7M to con nue rehabilita on of booster sta ons and perform other improvements on the water and sewer system.

Fleet Assets

to conduct inspec ons in neighborhoods) also increase gasoline and repair cost. These addi onal expenses will be offset by cost avoidance resulted from purchasing energy saving air condi oning units, more efficient motors for City pools, and hybrid vehicles. The City’s inventory of vehicles is inspected annually to priori ze replacement and repairs based on age, condi on, maintenance cost, and life expectancy. This analysis helps to determine which vehicles can be repaired (instead of replaced) thereby extending their useful life. This opera onal efficiency results in annual cost savings in vehicle replacement. This cost savings have a posi ve impact on the opera ng budget by reducing the chargeback alloca on to all funds. For example, In Fiscal Year 2010 and 2011, the City purchased 10 hybrid vehicles using funds from the Energy Efficiency and Conserva on Block Grant (EECBG). This grant allowed for savings of approximately $125,000 to the City’s Fleet Replacement Fund; therefore, reducing the amount allocated to other funds for vehicle’s replacement. In Fiscal Year 2012, le over balances from other energy efficiency projects were reallocated towards the purchase of two more hybrid vehicles. These new vehicles replaced two exis ng old cars scheduled for purchase during that year, providing cost savings to the Equipment Services Fund. Chargeback is a term used to describe the method to reimburse the Equipment Services Fund for the usage of an asset over its expected useful life (also known as funded deprecia on) rather than borrowing money to buy the asset at the beginning of its useful life. Deprecia on fees collected from departments are held in the Fleet Replacement Fund un l the money is needed to purchase replacement items. The total chargeback alloca on for Fiscal Year 2013 is $2,446,483 of which $1,795,572 impacts the General Fund, $204,524 is allocated to the Water and Sewer Fund, and $446,387 is paid by the Fire Fund.

Replacement of vehicles and equipment is funded by opera ng capital through the Equipment Services Fund. This internal services fund provides for the opera ng and maintenance costs of the City’s vehicles and major equipment. Fuel, maintenance, and deprecia on expenses are determined on a full-recovery Fleet replacement cost Fiscal Years 2013—2023 basis for each fleet asset type. The allocated amount for each $7.0 department in the City is calculated $6.0 based on the expected life of the $5.7 vehicle/equipment, the type of $5.0 equipment, fuel and maintenance $4.0 costs, and purchase price. The $4.3 addi onal fleet items requested $3.9 $5.0 $3.0 $3.7 for funding in Fiscal Year 2013 are $3.2 $3.3 es mated to increase fuel and $2.0 maintenance costs as follows: five $1.0 patrol cars: $36,500 and four pick up trucks: $10,545. Vehicles used by $0.0 Code Rangers (volunteers trained

12

$6.1

$3.5

$4.2 $3.1

Fiscal Year 2013 Capital Improvement Program Budget


Impact of CIP on the City’s Operating Budget (continued) The table on the previous page shows projected annual investment cost to replace the City’s fleet assets for the next 10 years. Vehicles maintenance expenses and gasoline cost are also funded by the Equipment replacement fund. This expense is also collected from all applicable departments via interfund transfers. The fuel and maintenance budget for Fiscal Year 2013 totals $3,005,357. The impact to the City’s general opera ng fund is $2,418,058, the Fire fund’s alloca on is $364,046, and the U li es fund’s por on is $223,253. Replacing cars with hybrid vehicles, which provide be er gas mileage than standard automobiles, has resulted in fuel cost savings citywide. The annual gasoline savings is es mated to be $300 per vehicle due to increased fuel efficiency and enhanced performance. This savings are reflected in the opera ng budget by reducing the “fuel and maintenance” charges allocated to user departments.

Grants The City of Coral Springs is con nually seeking grant opportuni es to help finance projects that support its seven strategic priori es and link to Business Plan Coral Springs has been ini a ves. Grants from granted funds from Federal, Local, and State sources are researched the Resource Recovery and applied for with the Board (RRB), Community ul mate goal of funding Development Block Grant specific projects that (CDBG), Justice Assistance meet our customer’s Grant (JAG), Federal needs, while lowering Emergency Management departmental opera ng costs. Agency-Assistance to

Firefighters Grant (FEMA For Fiscal Year 2013, the AFG), and Florida Department City has been awarded of Health (Fla. DOH). $2,536,404 to assist with funding of necessary capital projects. A breakdown of projects financed via grants, with their corresponding alloca on, is presented in the table below. These granted funds impact the City’s budget by supplemen ng 10.6% of the total Capital expenditure for Fiscal Year 2013.

FY 2013 Capital projects financed via grants Source of grant RRB

CDBG

JAG The Broward Solid Waste Disposal District has authorized funding to the City to stimulate recycling. The City will procure 96 gallon carts for multi-family properties and 64 gallon carts for singlefamily units, as part of the Single Stream Recycling program.

FEMA (AFG) Fla. DOH

City of Coral Springs, Florida

Project Single stream recycling program Commercial facade Recreational and therapeutical activities for seniors NW 38th Drive sidewalks Youth scholarships Playground replacement Replace handguns and tasers Driving simulator No Smoke system Chest compression devices Glidescopes

Allocation $1,539,861 $80,000 $40,970 $250,000 $47,000 $51,205 $19,057 $289,036 $140,000 $36,675 $42,600

13


Project Description Forms On-Line The Capital Improvement Program (CIP) database was placed on the intranet in 2004, also known as the “Knowledge Network”. This allows departmental personnel to have online access to exis ng projects and create new projects. City staff can modify, delete, view, and print exis ng projects or add new capital requests. These modifica ons and addi ons can be entered during the budget input me frame. When adding or upda ng a capital project, the following informa on should be included: capital expenditure amount, jus fica on, The CIP Database complete is an essential tool descrip on of used in the Capital the project, Budget to collect addi onal an cipated data and justification revenues and/ of potential capital or expenditure projects. reduc ons, addi onal opera ng costs, impact to the opera ng budget, and linkage to the strategic priori es.

City of Coral Springs 15 Year Playground Replacement Plan Department Parks_and_Recreation

Department Number 8116

Division Neighborhood Parks

Fund General Fund

Project Title 15 Year Playground Replacement Plan

Request Type: Replacement Fund Source: Loan Dependent Strategic Priority: Neighborhood & Environmental Sustainability Additional Operating Cost: $0 Additional Revenue/Income: $0 Contingencies: $635,000

Fiscal Year

Cost

2013

$130,000

2014

$80,000

2015

$80,000

2016

$80,000

2017

$80,000

2018

$185,000

Total Cost

$635,000

:: Project Description This is a program to replace Park’s playgrounds on a 15-year cycle. Our playgrounds have a life expectancy of 15 years and should be replaced for the safety of our visitors and to reduce the City’s liability risk. In addition, those playgrounds that currently do not have full ADA accessibility to all equipment will be upgraded to meet that requirement. CDBG will fund approx $51k of the toal FY 2013 cost of $180K. :: Project Update(budgeted for in past CIP,list all costs) This would be the 2nd year of a 15 year cycle for all playgrounds. Once the first cycle is done, it would have to start over.

:: Project Alternatives The informa on from the project Our only other option will be to close down and remove playgrounds from the Park. Each year we will evaluate the condition of the playgrounds to see if additional years could be added to the playground. But based on experience descrip on form is gathered and and industry standards the average life of todays playgrounds are 15 years. Some playgrounds will last longer, others will need to be replaced sooner. downloaded into a database. This allows staff to generate and print ::Project Impact: Building Department would be involved in processing permits and doing inspections for new playground installations. reports, extract specific informa on Purchasing would assist with bids and quotes in purchasing the new equipment. from the database, and format it in an easy-to-read style for placement in the CIP book. Reports can be created by funding source, project cost, department, fiscal year, strategic priority, etc. The database can be manipulated to accommodate any specific requests.

The image shown above is an example of a completed project descrip on form for a capital request entered by the Parks and Recrea on department.

14

Fiscal Year 2013 Capital Improvement Program Budget


Capital Improvement Summary by Fund Fund

FY2012

FY2013

FY2014

FY2015

FY2016

FY2017

FY2018

TotalCost

Name

Budget

Budget

Plan

Plan

Plan

Plan

Plan

FY2013Ͳ2018

GeneralFund Water&Sewer EquipmentServices CharterSchool TreeTrust Fire PublicArt TotalCIP(allfunds)

$8,357,932 $14,954,500 $2,210,651 $574,215 $526,111 $252,079 $76,500 $26,951,988

$11,121,865 $7,961,000 $3,162,157 $645,653 $475,000 $389,800 $86,500 $23,841,975

$23,138,325 $6,291,500 $5,672,821 $516,092 $470,000 $507,390 $128,500 $36,724,628

$15,418,531 $6,471,500 $4,988,217 $30,000 $270,000 $275,899 $175,500 $27,629,647

$8,349,141 $5,535,000 $3,272,210 $30,000 $220,000 $162,640 $153,500 $17,722,491

$6,210,705 $5,575,000 $3,858,831 $20,000 $120,000 $200,214 $200,500 $16,185,250

$5,602,245 $5,285,000 $3,669,590 $0 $0 $223,577 $153,500 $14,933,912

$69,840,812 $37,119,000 $24,623,826 $1,241,745 $1,555,000 $1,759,520 $898,000 $137,037,903

Beautification efforts will continue at Mullins Park in Fiscal Year 2013, including the construction of three new multi-purpose buildings.

City of Coral Springs, Florida

15


Major Capital Projects by Department Department/Fund DevelopmentServices EmergencyMedical Services

FY2013 Budget

CapitalProject RoyalPalmEntryway

$330,291

TreeTrustFund($175k);Loan($155,291)

DrivingSimulator

$361,295

FEMAgrant(80%);City'smatch20%(Loan)

$175,000

FEMAgrant(80%);City'smatch20%(Loan)

NoSmokeSystem PhoneSystemReplacement

InformationServices

ParksandRecreation

Police

$1,000,000

Transportation

FireFund

WaterandSewerFund

CharterSchoolFund

16

DebtServiceFundReserves

CityDataBackͲupandRecovery

$245,707

Loan

RemoteAccessSystemUpgrade

$240,000

Loan

CJISSecurityCompliance

$150,000

Loan

MullinsParkRenovations

$200,000

Loan Loan

MullinsParkRevitalization

$200,000

15ͲyearPlaygroundReplacement

$181,205

CDBG($51,205);Loan($130k)

NeighborhoodParksRenovations

$200,000

Loan($150k);GeneralFundOp.Capital($50k)

MediansLandscapeUpgradesPhaseI

$150,000

TreeTrustFund

PickupTrucks

$106,500

Loan Loan

NorthCommunityParkRenovations

$100,000

SartoryHallImprovements

$100,000

GeneralFundOperatingCapital

CypressParkRenovations

$100,000

Loan

SurveillanceEquipment

$204,000

Loan

GunRangeRoofandStuccoWaterproofing

$150,000

FacilitiesReserves

PatrolVehiclesfor3additionalofficers

$107,700

GeneralFundOperatingCapital

SingleStreamRecyclingProgram

PublicWorks

FundingSource

$1,539,861

ResourceRecoveryBoardGrant

EmergencyPowerforPublicSafetyBldg

$743,000

PublicSafetyG.O.BondFundBalance FacilitiesReserves

AirConditioningMaintenance/Replacement

$352,640

RoofReplacementandRepair

$225,000

FacilitiesReserves

CityHallLightingandFrontEntranceModifications

$205,000

Loan

CityHallRoofReplacement

$175,000

FacilitiesReserves

A/CImp.atPolice'sCommunicationsCenter

$100,000

Loan

WaterConservingPlumbingUpgrades

$100,000

FacilitiesReserves

RoadResurfacingProgram

$906,000

Loan

NW38thDr.Sidewalk,Curb,Gutter&Drainage

$339,000

CDBG($250k);Loan($89k)

MasterParkingLotRefurbishing

$248,000

Loan

ResurfaceandRestripeParkingLots

$193,000

Loan

FireStationsPaintingandImprovements

$147,000

FireFundOperatingCapital

BoosterStationRehab

$2,000,000

W&SRevenueBond

DowntownWater&SewerImprovements

$1,200,000

W&SImpactFees

WaterTreatmentPlantImprovements

$1,200,000

W&SRevenueBond

Infiltration/InflowCorrectionProgram

$1,000,000

W&SRenewalandReplacementFund

GalvanizedWaterServiceReplacement

$850,000

W&SRenewalandReplacementFund

SecurityImprovements

$300,000

W&SOperatingCapital

GIS/AssetManagementTool

$340,000

W&SOperatingCapital

RawWaterSupplyWells,WellheadsandTransm

$250,000

W&SRenewalandReplacementFund

PotableWaterInterconnectWithCoconutCreek

$154,500

W&SRenewalandReplacementFund

ValveRepairandReplacement

$150,000

W&SOperatingCapital

ForceMainandLiftStationIsolationValves

$150,000

W&SRenewalandReplacementFund

FireHydrantReplacementProgram

$100,000

W&SOperatingCapital

SparePumpsandReplacementPumps

$100,000

W&SRenewalandReplacementFund

RoofReplacement

$445,653

CharterSchoolFund

AirConditioningRepairandReplacement

$130,000

CharterSchoolFund

Fiscal Year 2013 Capital Improvement Program Budget


Major Capital Projects by Location Capital Projects Citywide Infiltration/Inflo correction program Galvanized water service replacement Roof replacement and repair Remote Access System upgrade Surveillance equipment No Smoke System Single Stream recycling program CJIS security compliance Valve reapir and replacement Driving Simulator Force main & lift station isolation valves Fire hydrant replacement program Water conserving plumbing upgrades Phone System replacement Raw water supply wells, wellheads, and transmission Coral Springs Drive Medians landscape upgrades phase 1

GIS Asset management tool City data back-up and recovery Neighborhood parks renovations Air Conditioning maintenance/replacement Potable water interconnect with Coconut Creek Spare pumps and replacement pumps Patrol vehicles for 3 additional officers

North Community Park

Water Treatment Plant

Roof repair; playground replacement; vehicles (3); renovations; Resurface and restripe parking lots

Phase 3 Improvements Security Improvements

Firing/Gun Range

NW 38th Drive

Roof and stucco waterproofing

Sidewalk (curb, gutter, and drainage) Creekside Drive

Future Downtown

Road resurfacing

Water and Sewer Improvements

City Hall North Lighting and front entrance modifications; roof repairs and replacement

Tennis Center Resurface/restripe parking lots

Coral Springs Charter School Roof and air conditioning replacements

Center for the Arts Resurface/restripe parking lots

Riverside Drive Master parking lot refurbishing

Lakeview Park Playground replacement

Royal Palm Boulevard Entryway

Coral Ridge Drive City Hall South

Medians landscape upgrades phase 1

Roof repairs and replacements Public Safety Building

Cypress Park

Mullins Park

Facility

A/C improvements at Communications Center; Emergency power

Renovations

Booster station rehab, park revitalization, roof repairs, park renovations, and improvements to Sartory Hall

Street name

City of Coral Springs, Florida

Capital project

17


CIP Budget by Funding Source—All Funds FundingSource Operating GeneralFund FireFund W&SFund EquipmentServicesFund TotalOperating

FY2012 Budget

FY2013 Budget

FY2014 Plan

FY2015 Plan

FY2016 Plan

FY2017 Plan

FY2018 Plan

$100,000 $252,079 $809,000 $2,210,651 $3,371,730

$803,925 $389,800 $1,006,500 $3,162,157 $5,362,382

$943,432 $507,390 $691,500 $5,672,821 $7,815,143

$73,382 $275,899 $961,500 $4,988,217 $6,298,998

$85,763 $162,640 $435,000 $3,272,210 $3,955,613

$119,204 $200,214 $565,000 $3,858,831 $4,743,249

$86,145 $223,577 $435,000 $3,669,590 $4,414,312

$2,111,851 $1,759,520 $4,094,500 $24,623,826 $32,589,697

EquityFinancing TotalEquityFinancing

$5,126,852 $5,126,852

$189,000 $189,000

$741,000 $741,000

$191,000 $191,000

$122,000 $122,000

$127,000 $127,000

$137,000 $137,000

$1,507,000 $1,507,000

Reserves GFͲFacilitiesReserves DebtServiceFundReserves CapitalReserves(W&S) TotalReserves

$916,000 $0 $2,208,000 $3,124,000

$1,139,304 $1,000,000

$156,600 $500,000

$133,000 $500,000

$63,000 $500,000

$63,000 $500,000

$43,000 $500,000

$1,597,904 $3,500,000

$2,139,304

$656,600

$633,000

$563,000

$563,000

$543,000

$5,097,904

$469,175 $19,057 $1,539,861 $429,036 $79,275 $0 $2,536,404

$1,065,000 $0 $0 $0 $0 $0 $1,065,000

$475,000 $0 $0 $0 $0 $0 $475,000

$430,000 $0 $0 $0 $0 $0 $430,000

$430,000 $0 $0 $0 $0 $0 $430,000

$415,000 $0 $0 $0 $0 $0 $415,000

$3,284,175 $19,057 $1,539,861 $429,036 $79,275 $0 $5,351,404

ForfeitureFunds GeneralFund TotalForfeitureFunds

TotalCost FY2013ͲFY2018

78,300 78,300

Grants CDBGGrant JusticeAssistanceGrant ResourceRecoveryBoardGrant FEMAAFGGrant FloridaDOHGrant UASI TotalGrants

$651,277 $23,590 $100,000 $120,068 $24,000 $217,845 $1,136,780

Loan/grantdependent GeneralFund WaterandSewerFund TotalLoan/grantdependent

$1,000,000 $5,771,000 $6,771,000

CharterSchoolFund TotalCharterSchoolFund

$574,215 $574,215

$645,653 $645,653

$516,092 $516,092

$30,000 $30,000

$30,000 $30,000

$20,000 $20,000

$0 $0

$1,241,745 $1,241,745

Loan(GeneralFund) TotalLoan(GeneralFund)

$0 $0

$4,636,532 $4,636,532

$16,732,293 $16,732,293

$11,046,149 $11,046,149

$7,148,378 $7,148,378

$4,971,501 $4,971,501

$4,421,100 $4,421,100

$48,955,953 $48,955,953

$76,500 $76,500

$86,500 $86,500

$128,500 $128,500

$175,500 $175,500

$153,500 $153,500

$200,500 $200,500

$153,500 $153,500

$898,000 $898,000

$0 $0

$753,000 $753,000

$0 $0

$0 $0

$0 $0

$0 $0

$0 $0

$753,000 $753,000

$666,500 $666,500

$2,554,500 $2,554,500

$2,350,000 $2,350,000

$2,350,000 $2,350,000

$1,850,000 $1,850,000

$1,850,000 $1,850,000

$1,850,000 $1,850,000

$12,804,500 $12,804,500

$5,500,000 $5,500,000

$3,200,000 $3,200,000

$3,250,000 $3,250,000

$3,160,000 $3,160,000

$3,250,000 $3,250,000

$3,160,000 $3,160,000

$3,000,000 $3,000,000

$19,020,000 $19,020,000

$0 $0

$63,700 $63,700

$0 $0

$0 $0

$0 $0

$0 $0

$0 $0

$63,700 $63,700

$526,111 $526,111

$475,000 $475,000

$470,000 $470,000

$270,000 $270,000

$220,000 $220,000

$120,000 $120,000

$0 $0

$1,555,000 $1,555,000

ImpactFees(W&S) TotalImpactFees(W&S)

$0 $0

$1,200,000 $1,200,000

$0 $0

$0 $0

$0 $0

$0 $0

$0 $0

$1,200,000 $1,200,000

GeneralObligationBond TotalGeneralObligationBond

$0 $0

$0 $0

$3,000,000 $3,000,000

$3,000,000 $3,000,000

$0 $0

$0 $0

$0 $0

$6,000,000 $6,000,000

$26,951,988

$23,841,975

$36,724,628

$27,629,647

$17,722,491

$16,185,250

$14,933,912

$137,037,903

PublicArtFund TotalPublicArtFund PublicSafetyBondfundbalance TotalP.SafetyBondFundBalance R&RFund(W&S) TotalRenewal&ReplacementFund RevenueBond(W&S) TotalRevenueBond RoadImpactFund TotalRoadImpactFund TreeTrustFund TotalTreeTrustFund

TotalCIP

18

Fiscal Year 2013 Capital Improvement Program Budget


General Fund Table of Contents General Fund CIP Summary By Funding Source CIP By Department City Manager’s Office ...................................................................................................................21 City Manager’s Office capital projects—FY 2013 .....................................................................21 Human Resources.........................................................................................................................24 Human Resources capital projects—FY 2013 ..........................................................................24 Informa on Services ....................................................................................................................26 Informa on Services capital projects—FY 2013 ......................................................................27 Development Services ..................................................................................................................33 Development Services capital projects—FY 2013....................................................................34 Police ............................................................................................................................................42 Police capital projects—FY 2013 ..............................................................................................44 Emergency Medical Services ........................................................................................................70 Emergency Medical Services capital projects—FY 2013 ..........................................................71 Public Works .................................................................................................................................78 Public Works capital projects—FY 2013...................................................................................80 Sportsplex/Tennis Center .............................................................................................................96 Sportsplex/Tennis Center capital projects—FY 2013 ...............................................................98 Parks and Recrea on ..................................................................................................................108 Parks and Recrea on capital projects—FY 2013....................................................................110 Aqua cs ......................................................................................................................................136 Aqua cs capital projects—FY 2013........................................................................................138 Transporta on ............................................................................................................................158 Transporta on capital projects—FY 2013 ..............................................................................160 Center for the Arts .....................................................................................................................173 Center for the Arts capital projects........................................................................................174

City of Coral Springs, Florida

19


General Fund CIP Summary By Funding Source FundingSource/Department OperatingGeneralFund AquaticComplex AquaticsͲMullins CenterForTheArts CityManager DevelopmentServices ParksandRecreation Police PublicWorks Sportsplex/Tennis Transportation HumanResources OperatingGeneralFundTotal

FY21013 Budget

FY2014 Plan

FY2015 Plan

FY2016 Plan

FY2017 Plan

FY2018 Plan

TotalCost FY2013ͲFY2018

$94,500 $8,750 $4,000 $68,600 $25,000 $200,000 $235,725 $75,000 $13,000 $69,500 $9,850 $803,925

$85,500 $0 $0 $0 $16,882 $800,000 $11,500 $14,700 $5,000 $0 $9,850 $943,432

$20,000 $0 $0 $0 $16,882 $0 $24,000 $0 $5,000 $7,500 $0 $73,382

$45,500 $0 $0 $0 $23,763 $0 $11,500 $0 $5,000 $0 $0 $85,763

$53,500 $0 $0 $0 $27,204 $0 $26,000 $0 $5,000 $7,500 $0 $119,204

$0 $0 $0 $0 $30,645 $0 $40,000 $10,500 $5,000 $0 $0 $86,145

$299,000 $8,750 $4,000 $68,600 $140,376 $1,000,000 $348,725 $100,200 $38,000 $84,500 $19,700 $2,111,851

EquityFinancing DevelopmentServices ParksandRecreation PublicWorks Transportation EquityFinancingTotal

$69,000 $20,000 $20,000 $80,000 $189,000

$69,000 $25,000 $30,000 $617,000 $741,000

$69,000 $25,000 $30,000 $67,000 $191,000

$0 $25,000 $30,000 $67,000 $122,000

$0 $30,000 $30,000 $67,000 $127,000

$0 $40,000 $30,000 $67,000 $137,000

$207,000 $165,000 $170,000 $965,000 $1,507,000

FacilitiesReserves CenterForTheArts ParksandRecreation Police PublicWorks Sportsplex/Tennis FacilitiesReservesTotal

$0 $30,000 $150,000 $959,304 $0 $1,139,304

$68,600 $10,000 $0 $66,000 $0 $144,600

$0 $20,000 $0 $113,000 $0 $133,000

$0 $0 $0 $63,000 $0 $63,000

$0 $0 $0 $63,000 $0 $63,000

$0 $0 $0 $43,000 $0 $43,000

$68,600 $60,000 $150,000 $1,307,304 $0 $1,585,904

RoadImpactFund Transportation RoadImpactFundTotal

$63,700 $63,700

$0 $0

$0 $0

$0 $0

$0 $0

$0 $0

$63,700 $63,700

CDBGGrant AquaticsͲCypressPool DevelopmentServices ParksandRecreation Transportation CDBGGrantTotal

$30,970 $80,000 $108,205 $250,000 $469,175

$45,000 $955,000 $65,000 $0 $1,065,000

$45,000 $365,000 $65,000 $0 $475,000

$0 $365,000 $65,000 $0 $430,000

$0 $365,000 $65,000 $0 $430,000

$0 $350,000 $65,000 $0 $415,000

$120,970 $2,480,000 $433,205 $250,000 $3,284,175

$19,057 $19,057

$0 $0

$0 $0

$0 $0

$0 $0

$0 $0

$19,057 $19,057

$1,539,861 $1,539,861

$0 $0

$0 $0

$0 $0

$0 $0

$0 $0

$1,539,861 $1,539,861

FEMAAFGGrant EmergencyMedicalServices FEMAAFGGrantTotal

$429,036 $429,036

$0 $0

$0 $0

$0 $0

$0 $0

$0 $0

$429,036 $429,036

FloridaDOHGrant EmergencyMedicalServices FloridaDOHGrantTotal

$79,275 $79,275

$0 $0

$0 $0

$0 $0

$0 $0

$0 $0

$79,275 $79,275

GeneralObligationBond Police GeneralObligationBondTotal

$0 $0

$3,000,000 $3,000,000

$3,000,000 $3,000,000

$0 $0

$0 $0

$0 $0

$6,000,000 $6,000,000

Loan AquaticComplex AquaticsͲCypressPool AquaticsͲMullins CenterForTheArts CityManager DevelopmentServices EmergencyMedicalServices InformationServices ParksandRecreation Police PublicWorks Sportsplex/Tennis Transportation HumanResources LoanTotal

$247,750 $6,500 $0 $0 $75,000 $155,291 $163,084 $635,707 $1,125,100 $462,100 $305,000 $0 $1,461,000 $0 $4,636,532

$1,024,500 $205,000 $63,500 $737,950 $0 $0 $134,440 $753,153 $6,665,000 $260,100 $1,053,650 $1,114,000 $4,733,000 $0 $16,744,293

$364,500 $39,500 $0 $496,500 $0 $0 $110,024 $164,000 $5,805,000 $414,800 $768,000 $62,825 $2,671,000 $150,000 $11,046,149

$51,500 $25,500 $34,000 $106,900 $0 $0 $125,000 $335,428 $3,261,000 $283,000 $682,600 $37,000 $2,206,450 $0 $7,148,378

$40,000 $7,500 $7,000 $44,900 $0 $0 $105,000 $50,000 $1,355,000 $585,200 $674,400 $45,000 $2,057,500 $0 $4,971,500

$0 $12,000 $0 $0 $0 $0 $90,000 $0 $1,285,000 $394,000 $477,000 $10,000 $2,153,100 $0 $4,421,100

$1,728,250 $296,000 $104,500 $1,386,250 $75,000 $155,291 $727,548 $1,938,288 $19,496,100 $2,399,200 $3,960,650 $1,268,825 $15,282,050 $150,000 $48,967,952

DebtServiceFundReserves InformationServices DebtServiceFundReservesTotal

$1,000,000 $1,000,000

$500,000 $500,000

$500,000 $500,000

$500,000 $500,000

$500,000 $500,000

$500,000 $500,000

$3,500,000 $3,500,000

$753,000 $753,000

$0 $0

$0 $0

$0 $0

$0 $0

$0 $0

$753,000 $753,000

$11,121,865

$23,138,325

$15,418,531

$8,349,141

$6,210,704

$5,602,245

$69,840,811

JusticeAssistanceGrant Police JusticeAssistanceGrantTotal ResourceRecoveryBoardGrant PublicWorks ResourceRecoveryBoardGrantTotal

PublicSafetyBondfundbalance Police PublicSafetyBondfundbalanceTotal TotalGeneralFundCIP

20

Fiscal Year 2013 Capital Improvement Program Budget


City Manager’s Office CIP by funding source/total project cost FundingSource ProjectName Loan EquipmentforCityTV LoanTotal OperatingGeneralFund ContingencyforCommunity Pride/50thanniversary* ReplaceAgendaModule HistoricalMuseumRepairsand Maintenance DigitalEditingandStorageEquipment OperatingGeneralFundTotal

FY2012 Budget

FY2013 Budget

FY2014 Plan

FY2015 Plan

FY2016 Plan

FY2017 Plan

FY2018 Plan

TotalCost FY2013Ͳ2018

$0 $0

$75,000 $75,000

$0 $0

$0 $0

$0 $0

$0 $0

$0 $0

$75,000 $75,000

$15,000 $0

$25,000 $18,450

$0 $0

$0 $0

$0 $0

$0 $0

$0 $0

$25,000 $18,450

$0 $0

$5,150 $20,000 $68,600

$0 $0 $0

$0 $0 $0

$0 $0 $0

$0 $0 $0

$0 $0 $0

$5,150 $20,000 $68,600

$143,600

$0

$0

$0

$0

$0

$143,600

Total

*ProjectwasinFinanceDepartmentinFY2012

City Manager’s Office capital projects—FY 2013 Equipment for City TV Funding source: Loan

FY 2013 Capital Budget—$75,000 Expenditure account #: 327-9030-513-64-01

Project #: 133218

Poject Description These funds will be used to replace outdated broadcast and edi ng equipment for City TV. This project will improve communica on between the City and the public it serves.

Project Justification The equipment used by the City to edit video/radio content and broadcast its television signal is aging. We have experienced several equipment crashes, causing our broadcast signal to be interrupted. The project will update all City TV, City Radio, video edi ng and Commission Chambers broadcast equipment with new equipment, under warranty. This equipment will also allow us to begin broadcas ng in high defini on.

City of Coral Springs, Florida

21


City Manager’s Office capital projects—FY 2013 Contingency/Community Pride/50th Anniversary FY 2013 Capital Budget—$25,000 Funding source: Operating (General Fund)

Expenditure account #: 001-9030-513-64-01

Project #: N/A

Project Description This project has been created with the purpose of having con ngency funds available for unforeseen expenses not included in the enhancements budget for Community Pride projects or to complete any of the projects planned as part of the 50th anniversary celebra on.

Replace Agenda Module Funding source: Operating (General Fund)

Project Justification This project links to the “50th Anniversary Celebra on” new ini a ve in the FY 2013 Business Plan as well as the ongoing efforts to enhance “Community Pride”. Having con ngency funds will allow the City to complete beau fica on efforts and aesthe c enhancements before its 50th anniversary.

FY 2013 Capital Budget—$18,450 Expenditure account #: 001-9030-519-64-01

Project #: N/A

Project Description

Project Justification

The City Clerk's Office is responsible for the produc on and distribu on of agenda packages and suppor ng documents for City Commission mee ngs, special mee ngs, workshops and retreats. The so ware currently used for these tasks is difficult to use and me consuming, especially when items are submi ed late or requiring last minute revisions. This project will replace the exis ng MinuteTraq agenda so ware with a more user-friendly program with customized forma ng capabili es.

The goal is to enhance the agenda management process. The selected so ware is called "AgendaQuick". This webbased agenda so ware has proven to be very stable and a trouble-free applica on. The budget of $18,450 will provide on-site training and maintenance support for the first year. This project links to the Customer-Involved Government strategic priority and it supports the City Clerk’s performance measure of sa sfac on with the agenda process by agenda preparers and users.

22

Fiscal Year 2013 Capital Improvement Program Budget


City Manager’s Office capital projects—FY 2013 Digital Editing and Storage Equipment Funding source: Operating (General Fund)

FY 2013 Capital Budget—$20,000

Expenditure account #: 001-9030-513-64-01

Project #: N/A

Project Description

Project Justification

These funds will be used to replace outdated broadcast and edi ng equipment for City TV. This project will improve communica on between the City and the public it serves. The $20,000 approved budget will be financed using funding form the City's opera ng fund.

The equipment used by the City to edit video/radio content and broadcast its television signal is aging. In FY 2011 we experienced several equipment crashes, causing our broadcast signal to be interrupted. The project will update all City TV, City Radio, video edi ng and Commission Chambers broadcast equipment with new equipment, under warranty. This equipment will also allow us to begin broadcas ng in high defini on. This project is linked to the “Equipment for City TV” capital project.

Historical Museum Repairs and Maint. Funding source: Operating (General Fund)

FY 2013 Capital Budget—$5,150

Expenditure account #: 001-9030-513-64-01

Project #: N/A

Project Description This project is to perform repairs to flooring, gu ers, walls, etc at the Historical Museum. In addi on, pain ng will be necessary in the near future.

Project Justification Repairs to the structure of this building are required to maintain this facility in acceptable condi on. The City will select a contractor to help us iden fy the immediate repairs to be performed on this building.

City of Coral Springs, Florida

23


Human Resources CIP by funding source/total project cost FundingSource ProjectName OperatingGeneralFund EͲLearningPlatform OperatingGeneralFundTotal Loan TimeandAttendanceSolution LoanTotal Total

FY2012 Budget

FY2013 Budget

FY2014 Plan

FY2015 Plan

FY2016 Plan

FY2017 Plan

FY2018 Plan

TotalCost FY2013Ͳ2018

$9,850 $9,850

$9,850 $9,850

$9,850 $9,850

$0 $0

$0 $0

$0 $0

$0 $0

$19,700 $19,700

$0 $0

$0 $0

$0 $0

$150,000 $150,000

$0 $0

$0 $0

$0 $0

$150,000 $150,000

$9,850

$9,850

$150,000

$0

$0

$0

$169,700

Human Resources capital projects—FY 2013 E-Learning Platform

FY 2013 Capital Budget—$9,850

Funding Source: Operating (General Fund) Expenditure Account: 001-9030-513-64-01

Project Number: N/A

Programmed project cost FY 2013 FY 2014 Total

$ 9,850 $ 9,850 $19,700

Project Description

Project Alternatives

The current E-Learning system from Intelladon was purchased approximately six years ago to be maintained as an in-house applica on. Earlier this year, we learned that Intelladon will be discon nuing this applica on as of 12/31/10 and it will no longer be supported. This means the pla orm must be replaced with a comparable system or upgraded to the current supported version offered by Intelladon. Costs include one- me license fee, one- me ac ve seat fee for 1,000 employees, annual support and maintenance, ini al setup, training and configura on workshop, license for authoriza on tool, training delivered via video/audio conference, and annual hos ng fee.

Op on 1: Con nue to use the exis ng pla orm which will be unsupported a er 12/31/10 (significant risk).

Project Justification The organiza on has adapted well to u lizing the exis ng pla orm. We believe it is more efficient and cost effec ve to con nue offering online training courses Citywide.

24

Op on 2: Purchase an alternate so ware package (example: Ar culate) to create courses via MS PowerPoint with limited capabili es. This op on would require rever ng back to manually distribu ng courses and tracking comple on.

Project Impact The cost of the project includes professional service fees for migra ng to a new pla orm but IS staff will also need to assist with the project. Current E-Learning program is used to create and distribute courses that must be taken by all employees Citywide (example: ethics, sexual harassment, workplace violence, etc). The E-Learning program will con nue to be leveraged to meet other internal training needs (example: fire company officer modules and police online training). The tracking and course administra on is essen al for efficient delivery of training and repor ng of results.

Fiscal Year 2013 Capital Improvement Program Budget


Human Resources capital projects Time and Attendance Solution

FY 2013 Capital Budget—$0

Forecast project cost FY 2015 Total

$150,000 $150,000

Project Description Purchase a state of the art me and a endance solu on and procure for the necessary professional services the City will need to migrate from a decentralized paper mesheet process toward a centralized automated system. The func onality of a new me and a endance solu on must provide mul ple methods for me-entry (pc/web, phone, meclock, etc), automate me entry approvals and support the scheduling and roster needs for both general and public safety employees. The conversion from a manual paper mesheet process to an automated me and a endance solu on will support a more consistent interpreta on of the City’s pay prac ces and policies. Moving away from an honor system (paper mesheets) to a computerized ( me and a endance solu on) allows the City to consistently administer pay policies transla ng to reduced payroll costs. Addi onally, produc vity savings are expected because the implementa on of a new me and a endance solu on will eliminate redundant administra ve me-entry tasks at the department level while improving the overall accuracy of me repor ng data.

The most vocal groups included public safety employees who strongly believe there is a need to streamline me and a endance processes and automate mekeeping requirements. Other Points for Considera on: • Eliminate the inconsistent interpreta on of the City’s pay prac ces and policies. • Revisit the “honor system” for me and a endance repor ng and help minimize the risk of mesheet fraud. • Reap produc vity gains from the elimina on of redundant me-entry tasks across all City departments. • Streamline the absence request process and me off approvals. • Streamline the scheduling and rostering of public safety employees.

Project Alternatives Retain exis ng paper mesheet process and distributed method of direct me-entry into the H.T.E./Sungard payroll system.

Project Justification The recent organiza on SPEAK-UP survey and subsequent employee focus groups have shown that employees are ready and eager to migrate away from a paper mesheet process to an automated me and a endance solu on.

City of Coral Springs, Florida

25


Information Services CIP by funding source/total project cost FundingSource ProjectName DebtServiceFundReserves PhoneSystemReplacement DebtServiceFundReservesTotal Loan CityDataBackͲupandRecovery RemoteAccessSystemUpgrade CJISSecurityCompliance Network/InternetInfrastructure Sungard(HTE)&iSeries ComputerEnvironment DesktopComputingEnvironment EmailRetentionandAntiͲspam Filtering LoanTotal Total

26

FY2012 Budget

FY2013 Budget

$30,000 $1,000,000 $30,000 $1,000,000

FY2014 Plan

FY2015 Plan

FY2016 Plan

FY2017 Plan

FY2018 Plan

TotalCost FY2013Ͳ2018

$500,000 $500,000

$500,000 $500,000

$500,000 $500,000

$500,000 $500,000

$500,000 $500,000

$3,500,000 $3,500,000

$0 $0 $0 $361,000

$245,707 $240,000 $150,000 $0

$245,707 $0 $0 $425,000

$0 $0 $0 $64,000

$0 $0 $0 $64,000

$0 $0 $0 $0

$0 $0 $0 $0

$491,414 $240,000 $150,000 $553,000

$50,000 $0

$0 $0

$50,000 $0

$100,000 $0

$50,000 $221,428

$50,000 $0

$0 $0

$250,000 $221,428

$0 $411,000

$0 $635,707

$32,446 $753,153

$0 $164,000

$0 $335,428

$0 $50,000

$0 $0

$32,446 $1,938,288

$1,635,707 $1,253,153

$664,000

$835,428

$550,000

$500,000

$5,438,288

Fiscal Year 2013 Capital Improvement Program Budget


Information Services capital projects—FY 2013 Phone System Replacement Funding source: Debt Service reserves

FY 2013 Capital Budget—$1,000,000 Expenditure account #: 324-9030-513-64-01

Project #: TBD

Programmed project cost FY 2013 FY 2014 FY 2015 FY 2016 FY 2017 FY 2018 Total

$1,000,000 $ 500,000 $ 500,000 $ 500,000 $ 500,000 $ 500,000 $3,500,000

Project Description

Project Justification

The City conducts business using seemingly infinite combina ons of voice, video, data, and mobility network applica ons. Departments work in a variety of loca ons, whether from their desks, in conference rooms, parks, or vehicles. The current phone system has reached its technical end of life and is at its maximum capacity to meet the City's needs. Funds will be used to create a unified communica ons system that will allow users to choose how and when to be connected and available, as well as help the organiza on integrate its communica ons more closely with business processes and ensure that informa on reaches recipients quickly, through the most appropriate medium, no ma er where employees may be working or what device they may be using.

Unified communica ons allows businesses to collaborate in real me using advanced applica ons from an integrated, easy-to-use interface. Internet Protocol (IP) is more than just a way to transport data, it’s also a tool that simplifies and streamlines a wide range of business applica ons. Telephony is the most obvious example. Voice over Internet Protocol (VoIP) is also the founda on for more advanced unified communica ons applica ons.

Project Alternatives Capacity has been reached with the current system and third party maintenance will expire FY 2013. If not replaced at that me, the City risks the loss of all voice/telephony communica ons. Without unified communica ons, the result is informa on overload and misdirected communica ons that delay decisions, slow down processes, and reduce produc vity. As precursors to unified communica ons, IP telephony and IP communica ons solu ons enabled organiza ons to streamline business processes, thereby reducing costs.

City of Coral Springs, Florida

IP telephony, which encompasses the full suite of VoIP enabled services, includes the interconnec on of phones for communica ons, related services such as billing and dialing plans and basic features such as conferencing, transfer, forward, and hold. These services might previously have been provided by a PBX. IP communica ons include business applica ons such as unified messaging, integrated contact centers, and richmedia conferencing with voice, data, and video. Unified communica ons take IP communica ons a step further by using such technologies as Session Ini a on Protocol (SIP) and present, along with mobility solu ons, to unify and simply all forms of communica ons, independent of loca on, me, or device. This project links to the new ini a ve “IT Infrastructure Moderniza on” included in the Fiscal Year 2013 Business Plan.

27


Information Services capital projects—FY 2013 City Data Back-Up and Recovery Funding source: Loan

FY 2013 Capital Budget—$245,707

Expenditure account #: 327-9030-513-63-01

Project #: 133225

Programmed project cost FY 2013 FY 2014 Total

$245,707 $245,707 $491,414

Project Description This project is to replace the exis ng virtual host and data storage infrastructure with state-of-the arts hardware and so ware pla orms. The current system is at end-of-life and support for the HP servers ended in February 2012. The project will replace the HP devices with technology that has a five (5) year life span, including maintenance. The so ware maintenance costs are $9,000 annually and is effec ve for a three (3) year period (renews a er the first three years).

Project Alternatives There are no viable alterna ves. City data must be backedup and available for disaster recovery on short no ce.

Project Justification The current VMware host and storage area network (SAN) infrastructure has reached its useful life. Installed in late 2008, the HP based server pla orm is now obsolete and support is no longer available. The storage area network (SAN) por on will remain under technical support un l 2014; however, the vendor is no longer providing so ware or firmware upgrades and the ramifica ons of this prevent us from u lizing current virtual so ware improvements. In addi on to these limita ons, the SAN also consumes 90% of its physical disk capacity. In order to maintain the current systems usability past years 2012 and 2013 and into 2014, a major pla orm replacement is needed to expand an already aging system. In addi on to the VMware infrastructure limita ons, our current backup and restore systems are also at end of life. Our exis ng backup so ware, Backup Exec 12.5, prevents us from performing backups of newer opera ng systems, applica ons and databases such as SQL 2008. Consis ng of a single tape backup drive, we are restricted to performing single backup or restore jobs of systems which can compound exponen ally the amount of me it takes to perform these rou ne tasks. This single drive is used to backup all of the City of Coral Springs server pla orms.

28

IS recommends that we consider these system upgrades to facilitate disaster recovery, data protec on and to provide a solid founda on for the City of Coral Springs network infrastructure. Once completed this project will provide data back-up and recovery func onality for all City department and their data.

Fiscal Year 2013 Capital Improvement Program Budget


Information Services capital projects—FY 2013 Remote Access System Upgrade Funding source: Loan

FY 2013 Capital Budget—$240,000

Expenditure account #: 327-9030-513-63-01

Project #: 133226

Project Description

Project Justification

Replace exis ng remote access system in order to support mobile compu ng environment in the City. Primary users will be Public Safety and Code Enforcement via handheld and portable computers. Wi-fi capability will be added to all City facili es, including the Emergency Opera ons Center (EOC).

This project's goal is to increase network connec vity for all remote users of City's applica ons. Police, Fire, and Code Enforcement make-up the largest group of users. This upgrade is required to ensure remote connec vity is available for City employees while working outside the normal office environment.

CJIS Security Compliance Funding source: Loan

FY 2013 Capital Budget—$150,000 Expenditure account #: 327-9030-513-63-01

Project #: 133227

Project Description CJIS, a new Criminal Jus ce Informa on Services security policy, is a computerized informa on system that is part of the FBI's Na onal Crime Informa on Center. It provides state, local, and federal law enforcement and criminal jus ce agencies with access to centralized informa on such as fingerprint records, criminal histories, and crime repor ng systems.

Project Justification This is mandated by the Florida Department of Jus ce and as such, the City must comply with this requirement. The project consists of a single sign security for Police Department employees u lizing bio-matrix for access. The Police Department will be the only user of this service to access crime data and criminal informa on on the State and Federal levels.

City of Coral Springs, Florida

29


Information Services capital projects Network/Internet Infrastructure

FY 2013 Capital Budget—$0

Forecast project cost FY 2014 FY 2015 FY 2016 Total

$425,000 $ 64,000 $ 64,000 $553,000

Project Description

Project Impact

This project will keep the City’s network infrastructure up to date to ensure that the City’s data systems are fast, secure, and reliable. We will also be able to maintain current levels of service, upgrade, and/or replace network elements that are required to meet normal growth and combat obsolescence. Similar to replacement strategies used for rolling stock and desktop/laptop computers, the goal is to maintain long-term network robustness, smooth costs, and avoid funding via long term debt. This project is to replace and/or upgrade the network infrastructure to accommodate normal growth and obsolescence.

This project directly impacts all departments and opera ng units in the City, including Police and Fire Services. It enables employees to access City data and provide security to such data. In addi on, this project supports the Financial Health and Economic Development Priority, as well as the Police and Fire Department data.

Project Alternatives Maintain exis ng hardware and local area networks (LANs). Risks involved with this alterna ve include security issues, lack of efficiency, and decreased business con nuity.

30

Project Justification This project will replace and/or upgrade the network infrastructure to accommodate normal growth and obsolescence. The major network elements include: backbone (circuits, wiring, routers, bridges, hubs, switches), servers (LAN, e-mail web, remote communica ons, data, print, fire-wall, proxy/Dynamic Host Configura on Protocol (DHCP) and backup), and so ware (network opera ng system, desktop opera ng system and WAN (Wide Area Network)/LAN management.

Fiscal Year 2013 Capital Improvement Program Budget


Information Services capital projects Sungard (HTE) & iSeries Computer Environment

FY 2013 Capital Budget—$0

Forecast project cost FY 2014 FY 2015 FY 2016 FY 2017 Total

$ 50,000 $100,000 $ 50,000 $ 50,000 $250,000

Project Description

Project Justification

This project seeks to replace and/or upgrade compu ng pla orms that host Sungard (HTE) business applica ons used throughout the City, or acquire new upgraded business applica ons that provide func onal enhancements from Sungard and/or business partners. Currently there are 46 business applica ons that are highly integrated and hosted on the iSeries and WINTEL compu ng pla orms. The replacement of our current diskdisk-tape backup system is scheduled for Fiscal Year 2014.

The purpose of this project is to maintain the compu ng infrastructure that supports our current service levels and core business applica ons. If upgrades are not implemented, system availability of business applica ons will be compromised. This project links to the new ini a ve “Enterprise Resource Program” in the Fiscal Year 2013 Business Plan.

Project Update Upgrades of storage, print, and/or backup subsystems are scheduled annually to accommodate for normal growth, func onal obsolescence, and/or life cycle replacement. The Public Safety dispatch iSeries (IBM’s midrange server line) Model 520 mainframe were replaced during Fiscal Year 2011. During Fiscal Year 2008, the replacement of two iSeries Model 525 mainframes was completed. This included one produc on system and one system for high availability (disaster recovery). These systems were replaced in Fiscal Year 2012.

Project Alternatives Deferring or delaying technology upgrades would have a significant impact in providing any City service that u lizes or depends on these business applica ons.

City of Coral Springs, Florida

31


Information Services capital projects Desktop Computing Environment

FY 2013 Capital Budget—$0

Forecast project cost FY 2016 Total

$221,428 $221,428

Project Description

Project Alternatives

To ensure the City’s desktop so ware and opera ng systems are compa ble, secure, and reliable, an upgrade to the so ware product suites is required to meet normal growth and produc vity needs. The goal is to maintain a long-term desktop environment strategy by advancing efficient so ware solu ons that will provide for op mal efficiency.

Maintain exis ng so ware suite. Risks involved with this alterna ve include security issues, lack of efficiency, decreased business con nuity and incompa bility with documents, records, and other core so ware services.

Project Impact This project supports the Financial Health and Economic Development strategic priority. It has a direct impact to all departments and opera ng units in the City, including Police and Fire services. It provides employees the ability to create, edit, and produce City data and provides access to City resources.

Email Retention and Anti-spam Filtering

Project Justification This project will replace and/or upgrade the desktop compu ng environment to accommodate normal growth and obsolescence of the exis ng produc vity suite. The major so ware elements include: Microso Office (MS Word, MS Excel, MS PowerPoint), MS Access, MS Project, MS InfoPath, MS Publisher, Desktop Opera ng Systems, and other produc vity so ware.

FY 2013 Capital Budget—$0

Forecast project cost FY 2014 Total

$32,446 $32,446

Project Description This project will enhance spam filtering in the e-mail system while mee ng Florida Public Records Law. This system is a complete e-mail archiving solu on enabling City employees to effec vely index and preserve all e-mails, enhance opera onal efficiencies, and achieve regulatory compliance. By leveraging Informa on Services’ and City Clerk’s standard policies, it provides seamless access to messages. E-mail content is fully indexed and backed up to enable administrators, auditors, and end users quick retrieval of any e-mail message stored within the City’s e-mail archive. This project is linked to the CustomerInvolved Government priority.

Project Update In 2009, the Informa on Services Department implemented an e-mail archive system in order to comply with the Florida Public Records law. This system has significantly reduced the need for prin ng e-mails for archiving and is showing an immediate efficiency return on investment. In addi on, this e-mail archive system receives

32

automa c updates to its extensive library of virus and policy defini ons which allows for enhanced monitoring of compliance with policies and document file format updates. The system also provides for security updates for the underlying pla orm to protect against any poten al vulnerabili es.

Project Justification E-mail messages, created or received in the transac on of official City business, are public records and open to public inspec on according to provisions in Chapter 119, Florida Statutes. Depending on the content and topic of a par cular message, it may or may not be exempt from public inspec on. All elected officials and City employees are responsible for maintaining the public accessibility of all incoming and outgoing e-mail messages as required by the Public Records Law. Currently, the City uses a manual process to gather and retain e-mail communica ons. An automated system is required for the City to be in compliance with these Statutes.

Fiscal Year 2013 Capital Improvement Program Budget


Development Services CIP by funding source FundingSource ProjectName Loan RoyalPalmEntryway LoanTotal

FY2012 Budget

FY2013 Budget

FY2014 Plan

FY2015 Plan

FY2016 Plan

FY2017 Plan

FY2018 Plan

TotalCost FY2013Ͳ2018

$0

$155,291 $155,291

$0 $0

$0 $0

$0 $0

$0 $0

$0 $0

$155,291 $155,291

$55,277 $0 $45,000 $0

$80,000 $0 $0 $0 $80,000

$0 $350,000 $590,000 $15,000 $955,000

$0 $350,000 $0 $15,000 $365,000

$0 $350,000 $0 $15,000 $365,000

$0 $350,000 $0 $15,000 $365,000

$0 $350,000 $0 $0 $350,000

$80,000 $1,750,000 $590,000 $60,000 $2,480,000

EquityFinancing NPDESPermitandRevisions EquityFinancingTotal

$119,000

$69,000 $69,000

$69,000 $69,000

$69,000 $69,000

$0 $0

$0 $0

$0 $0

$207,000 $207,000

OperatingGeneralFund TrafficCalming DowntownPlanning OperatingGeneralFundTotal

$25,000 $0

$10,000 $15,000 $25,000

$16,882 $0 $16,882

$16,882 $0 $16,882

$23,763 $0 $23,763

$27,204 $0 $27,204

$30,645 $0 $30,645

$125,376 $15,000 $140,376

$329,291 $1,040,882

$450,882

$388,763

$392,204

$380,645

$2,982,667

FY2015 Plan $0 $0 $69,000 $0 $16,882 $0 $15,000 $350,000 $450,882

FY2016 Plan $0 $0 $0 $0 $23,763 $0 $15,000 $350,000 $388,763

FY2017 Plan $0 $0 $0 $0 $27,204 $0 $15,000 $350,000 $392,204

FY2018 TotalCost Plan FY2013Ͳ2018 $0 $155,291 $0 $80,000 $0 $207,000 $0 $15,000 $30,645 $125,376 $0 $590,000 $0 $60,000 $350,000 $1,750,000 $380,645 $2,982,667

CDBGGrant CommercialFaçadeProgram HousingRehabilitation DowntownPathwaysConstruction NeighborhoodPartnership CDBGGrantTotal

Total

An additional $175,000 is budgeted in the Tree Trust Fund capital for Royal Palm Entryway.

CIP by total project cost ProjectName RoyalPalmEntryway CommercialFaçadeProgram* NPDESPermitandRevisions DowntownPlanning TrafficCalming DowntownPathwaysConstruction NeighborhoodPartnership HousingRehabilitation Total

FY2012 Budget $0 $55,277 $119,000 $0 $25,000 $45,000 $0 $0

FY2013 FY2014 Budget Plan $155,291 $0 $80,000 $0 $69,000 $69,000 $15,000 $0 $10,000 $16,882 $0 $590,000 $0 $15,000 $0 $350,000 $329,291 $1,040,882

*projectrenamedfromStorefrontImprovementProgram

City of Coral Springs, Florida

33


Development Services capital projects—FY 2013 Royal Palm Entryway Funding source: Loan ($155,291)

FY 2013 Capital Budget—$330,291 Expenditure account #: 327-9030-515-63-01

Project #: 133219

Funding source: Tree Trust Fund ($175,000) Expenditure account #: 102-3001-515-63-01

Project #: N/A

Project Description In 2012, staff was directed to obtain a survey instrument, select a landscape architect to implement the conceptual design and ul mately work towards construc on of an entry feature at the east entrance of the City on Royal Palm Blvd. A Design Development Plan will be presented for review and approval by the City which includes a meandering sidewalk on the north side of Royal Palm Boulevard, a retaining wall and decora ve columns, landscaping with irriga on, landscape ligh ng, decora ve paving, and the installa on of pedestrian street lights. Royal Palm Blvd. will be curbed with improved drainage along the north side from the City’s east boundary Riverside Drive.

The City has received permission from the north side property owner (Coral Springs Chris an Academy) to obtain the necessary easements and design proposal in which to place a por on of the improvements within their property. This includes dele ng an unconstructed egress/ ingress opening on Royal Palm Boulevard that requires County ac on. Sunshine Water Control District and Coral Springs Improvement District must also approve the overall plans impac ng their easement (culvert) and pump sta on improvements.

Project Justification This project links to the new ini a ve “Royal Palm Entryway Construc on” included in the Fiscal Year 2013 Business Plan. This program contributes to the City’s efforts to enhance the aesthe c appeal of Coral Springs by its 50th anniversary.

Project Update This is the first of several poten al entryways iden fied for aesthe c improvements and involves coordina on with numerous en es.

34

Fiscal Year 2013 Capital Improvement Program Budget


Development Services capital projects—FY 2013 Commercial Façade Program Funding source: CDBG

FY 2013 Capital Budget—$80,000 Expenditure account #: 106-3004-515-63-01

Project #: 131801

Revenue account #: 106-3004-331-54-02 Project Description

Project Impact

The City will u lize Community Development Block Grant (CDBG) funds to assist business owners with matching granted funds to aid with improving the exterior appearance of their stores. The program will focus on small businesses along Sample Road and Wiles Road. The program will include updates to signage and ligh ng along these roadways.

This project will require the assistance of the Communica ons and Marke ng Department, Building Division, Finance Department, and the Chamber of Commerce.

Project Update The City had a similar program in place in 2004 for the City’s Downtown area. This project will expand the program into areas that need assistance. The City received interest from the building community to complete projects, the City originally allocated $57,000 for the program in FY 2012 but has re-allocated addi onal funds for a total of 84,000.

Project Justification This project’s goal is to assist local businesses and improve the overall aesthe cs of the City’s business districts along Sample Road and Wiles Road. The improvements will raise the value of these businesses providing addi onal tax dollars and a rac ng new investments in these areas. This project links to the “CDBG Ac on plan” and the “Commercial Facade Program” ongoing ini a ves included in the City’s Business Plan for Fiscal Year 2013.

For Fiscal Year 2013, $80,000 has been approved for funding for this project, as part of the CDBG Ac on Plan. The total available funding will provide assistance to between eight to 10 businesses.

The exterior of businesses in Coral Springs before improvements were made.

City of Coral Springs, Florida

The exterior of businesses in Coral Springs after improvements were made.

35


Development Services capital projects—FY 2013 NPDES Permit and Revisions Funding source: Equity Financing

FY 2013 Capital Budget—$69,000 Expenditure account #: 324-9030-515-63-01

Project #: 133201

Programmed project cost FY 2013 FY 2014 FY 2015 Total

$ 69,000 $ 69,000 $ 69,000 $207,000

Project Description

Project Impact

Provide funding for City compliance with the Na onal Pollutant Discharge Elimina on System (NPDES) federal permit including recent revisions to the Florida Statutes. This permit governs the quan ty and concentra on of pollutants allowed to be discharged into surface water systems. Compliance with the permit may require monitoring and repor ng.

Building Department will assist by performing construc on site inspec ons.

Project Justification With recent revisions to Sec on 403.0885 of the Florida Statutes, the Florida Department of Environmental Protec on has released the dra permit for the third cycle of the NPDES program. The three major changes from the previous cycle are addi onal requirements for monitoring, required documenta on of specifics procedures and a prescrip ve inspec on program. Of these three items, the inspec on procedures will require the most effort for compliance and the planning of these ac vi es will require a one me addi onal capital expenditure. The funds will be spent on adding to the exis ng stormwater inventory and modifying the inventory for the required repor ng of the inspec on ac vi es through permit research, atlas modifica ons and field work. Addi onally, the forms u lized by the exis ng field crews and training said personnel to adhere to the new inspec on requirements.

Project Alternatives This permit is required by the United States Environmental Protec on Agency and Broward County. To maintain our NPDES permit similar to the Ci es of Fort Lauderdale and Hollywood, the projected cost would be much higher ($250,000 to $300,000 per year) and include addi onal staffing, monitoring, tes ng, and consul ng.

36

Fiscal Year 2013 Capital Improvement Program Budget


Development Services capital projects—FY 2013 Traffic Calming Funding Source: Operating (General Fund)

FY 2013 Capital Budget—$10,000 Expenditure account #: 001-9030-515-63-01

Programmed project cost FY 2013 FY 2014 FY 2015 FY 2016 FY 2017 FY 2018 Total

$ 10,000 $ 16,882 $ 16,882 $ 23,763 $ 27,204 $ 30,645 $125,376

Project Description The City is entering its 13th year of offering the traffic calming program as a method of slowing traffic and reducing cut-through traffic on 29 local neighborhood streets. This funding is u lized for developing traffic calming plans, purchasing traffic calming devices, ongoing maintenance of the program, and program evalua on.

Project Update In FY 2012, permanent speed humps replaced speed cushions on NW 25 Court at a cost of $7,490. Future replacements include speed cushions on Shadow Wood Boulevard and NW 91 Avenue in Ramblewood. For FY 2013, $10,000 in City CIP funds have been budgeted for ongoing maintenance. Over the past several years, the City has used CDBG funds to design and install permanent (concrete) humps in eligible areas and has u lized CIP funds outside these areas for ongoing maintenance of exis ng speed cushions and replacement when necessary.

Project #: N/A

• Another op on would be to convert all exis ng rubber humps and cushions to concrete to reduce future maintenance cost and replacement of temporary devices. Due to the long term wear on the speed cushions, maintenance and replacement costs are lower than replacing cushions with permanent concrete humps.

Project Justification City funds are required to maintain the exis ng temporary speed humps. CDBG funds can only be used for permanent speed humps in targeted areas. A volunteer performs speed and volume traffic studies to determine a street’s eligibility as well as to evaluate the effec veness of the Traffic Calming Program. The use of a volunteer to provide ongoing traffic studies saves the City several thousand dollars each year. Future speed and volume studies will focus on the evalua on of exis ng traffic-calmed streets. Traffic calming has been successful in reducing traffic volumes and vehicular speed on city streets where they have been applied. The Community Development Division, with assistance from the City Engineer, is responsible for supervising the installa on of the speed humps and conduc ng follow-up inspec ons of the devices as needed.

Project Alternatives • Drop the program en rely and no longer provide this service. The vast majority of eligible streets have been calmed. Dropping the program, however, will not alleviate the City's responsibility for maintaining the traffic calming devices already installed.

City of Coral Springs, Florida

37


Development Services capital projects—FY 2013 Downtown Planning Funding source: Operating (General Fund)

FY 2013 Capital Budget—$15,000 Expenditure account #: 001-9030-515-64-01

Project #: N/A

Project Description

Project Justification

This project was ini ated in response to feedback from a recent Visioning Summit conducted on May 2012 and other survey results. The City will explore appropriate uses for the Downtown area in terms of public gathering opportuni es, future ac vi es, and the connec vity between the public and private spaces needed to create a sustainable Downtown. The City will coordinate a discussion of the an cipated gateway hub, amphitheater and other civic uses within the Downtown.

Downtown Coral Springs will promote pedestrian and bicycling connec ons which together will create a “sense of place” the residents/commercial owners have been seeking for the past several years. Encouraging public-private partnerships will be a cornerstone discussion. Ul mately, Downtown zoning district (s) will be codified in order to further this effort. This project is a new ini a ve in the Fiscal Year 2013 Business Plan under Customer-Involved Government priority.

Project Impact This project will require the support and partnership of the Community Redevelopment Agency (CRA).

38

Fiscal Year 2013 Capital Improvement Program Budget


Development Services capital projects Downtown Pathways Construction

FY 2013 Capital Budget—$0

Forecast project cost FY 2014 Total

$590,000 $590,000

Project Description This project will provide a design of the Downtown Pathway along Ben Geiger Drive (NW 29th Street) and Coral Hills Drive between Coral Springs Drive and Sample Road. The project includes na ve landscaping, pedestrian ligh ng, and areas for public art.

Project Update This project represents a con nua on of the sec on of the Pathway project completed in the summer of 2008 along the south side of Ben Geiger Drive (NW 29th Street) in front of Mullins Park. The Coral Springs Medical Center has provided an easement to construct the Pathway across the southeast sec on of their property. A Federal Transporta on Enhancement (TE) grant in the amount of $545,000 will become available in FY 2014 to construct the Downtown Pathway. Design and engineering costs for the pathway were budgeted in FY 2012 at $45,000 using Community Development Block Grant (CDBG) funds and is es mated for comple on by the end of 2012. In 2014, the City is planning to allocate $45,000 of CDBG funds to demolish the exis ng sidewalks. In addi on, $10,000 is included in the capital request for FY 2014 in the “New Pedestrian and Bike Path Construc on” project. These funds will be used to complete a sec on of the Downtown pathway along Ben Geiger Drive, east of NW 99th Avenue. Construc on of the remainder of the project will be paid for using federal grant funds.

Project Impact This project requires support from Purchasing, Engineering, Parks and Recrea on, and Public Works departments.

The Downtown Pathway will improve access to local social service agencies, schools, churches, and medical facili es and will enhance the aesthe c quality of life for area residents by providing a mul -use pathway suitable for pedestrian and bicycle use with direct access to Downtown Coral Springs. This project promotes the core value of Con nuous Improvement by involving area residents, businesses, and community agencies in the development of the project.

The purpose is to enhance pedestrian’s experience and encourage community walkability and bikeability within the City by providing safe and pleasing alterna ves to automobiles while promo ng the use of greenways to connect usable green spaces. This project links to the ongoing ini a ve “Downtown Pathways Phase II” suppor ng the Traffic Mobility and Connec vity strategic priority.

Project Justification The City Commission has adopted the Downtown Pathway in its Comprehensive Plan and funded the first phase of this project adjacent to Mullins Park.

City of Coral Springs, Florida

39


Development Services capital projects Housing Rehabilitation

FY 2013 Capital Budget—$0

Forecast project cost FY 2014 FY 2015 FY 2016 FY 2017 FY 2018 Total

$ 350,000 $ 350,000 $ 350,000 $ 350,000 $ 350,000 $1,750,000

Project Description

Project Alternatives

The City’s rehabilita on program provides home repair assistance to homeowners who are experiencing condi ons in and around their homes that pose a threat to their health, safety, and welfare. The housing rehabilita on program is limited to low- and moderate-income homeowners and is available on a first-come, first-served basis. The program encourages the purchase of energy efficient products and environmentally friendly appliances.

Housing is a large component of the CDBG program requirements. It must be funded in some way to have a successful and acceptable Housing and Urban Development (HUD) program.

Project Update Housing Rehabilita on has been an annually funded program since the City applied for federal funds in 2000 with varied amounts. The amount of applica ons received by City residents far exceeds the funding available on an annual basis. In addi on, calls for assistance have increased as the economic recession con nues to affect City residents. Exacerba ng this issue is the lack of state home repair funds through the State Housing Ini a ve Partnership (SHIP)Program. The City received no funding in FY 2010 and FY 2011, only received $98,000 in FY 2011. In the past, the City has received over $900,000 annually in SHIP funds to assist its residents.

Project Justification The program focuses on assis ng low-and moderateincome homeowners in the City to preserve and maintain the City’s affordable housing stock. Due to previous years alloca on not expended for this program, there is no funding in FY 2013 set aside for this project. The City plans to fund the program in future years. Funding is calculated through an interagency focus group who iden fies the projects for the CDBG Ac on Plan. These funds are u lized for infrastructure-related projects, public service priori es and other CIP projects that meet the Federal Housing and Urban Development (HUD) guidelines. Home repaired in Coral Springs with the assistance of the “Housing Rehabilitation Program”.

40

Fiscal Year 2013 Capital Improvement Program Budget


Development Services capital projects Neighborhood Partnership

FY 2013 Capital Budget—$0

Forecast project cost FY 2014 FY 2015 FY 2016 FY 2017 Total

$15,000 $15,000 $15,000 $15,000 $60,000

Project Description Funds will be provided for neighborhood outreach programs for the Neighborhood Partnership Program (NPP) Grant to neighborhoods within the low- to moderateincome CDBG areas, or to fund the 50% match required for the Neighborhood Partnership Program grants to these neighborhoods. These funds could also be used to support neighborhood involvement within the areas of community involvement or beau fica on.

Project Update This project will not be funded in this year’s CDBG alloca on. An addi onal $15,000 is budgeted annually through the Community Development Opera ng budget for projects outside CDBG eligible areas.

homeowner associa ons located in Coral Springs. These agreements will pertain to either community involvement (community outreach programs, crime preven on programs, etc.) or beau fica on efforts (low-maintenance/ Florida-friendly or other improvements to common areas visible from public rights-of-way).

photo

Project Alternatives All Neighborhood Partnerships were ini ally funded from the General Fund. The number of partnerships has been a performance measurement for Community Development for many years. Funding must con nue in order to maintain the current number of partnerships.

Project Justification The NPP promotes neighborhood vitality through neighborhood mee ngs and planning opportuni es that provide two-way communica on with residents, support of neighborhood/ homeowner associa ons, and cul va on of neighborhood partnership agreements. The City will enter into matching grant agreements with neighborhood organiza ons and

City of Coral Springs, Florida

41


Police CIP by funding source FundingSource ProjectName PublicSafetyBondFundBalance EmergPowerforPublicSafetyBldg ChillerTapInstallation PublicSafetyBondFundBalanceTotal Loan SurveillanceEquipment PursuitVehicles(2) MorphotrakLatentStation TwoͲwayTrunkedRadioRepl LicensePlateReader Computer/HiͲTechForensicAnalysisUnit VINTrackingDevice WirelessMotorKit ReplacementBikesforSubstationUnit TrafficHomicideInvestigationsEnhance SealCoatingDriveways CRTPCReplacement RadarGunReplacement EOCImprovements RubberFlooringatPublicSafety GymEquipmentReplacement BicycleReplacementsforBikeUnit HandgunReplacement CommunicationsChairRepl IntelligenceSoftwareUpgrades RadioTowerUPSBatteries CarpetReplacement ReplacementGasMasksandFilters LightingatGunRange RuggedizedLaptops Livescan BallisticInsertPlates Tactical(SRT)Vests TaserReplacement TotalStationReplacement VideoForensicsSystem CommunicationsCenterCarpetRepl BallisticShieldsandBreachingTools BallisticHelmets 911UPSBatteries PrisonerTransportVan PaintingPublicSafetyFacilities LoanTotal OperatingGeneralFund Patrolvehiclesfor3addstostaffofficers BEARUnitEquipment AVLSecurityDisplayReplacement GranTex CEMPPlannerSoftware KͲ9TacticalVests Weapons SafetyTownImprovements OperatingGeneralFundTotal FacilitiesReserves GunRangeRoof&StuccoWaterproofing FacilitiesReservesTotal JusticeAssistanceGrant HandgunReplacement TaserReplacement JusticeAssistanceGrantTotal GeneralObligationBond NorthwestCountyRadioUpgrade GeneralObligationBondTotal Total

42

FY2012 Budget

FY2013 Budget

FY2014 Plan

FY2015 Plan

FY2016 Plan

FY2017 Plan

FY2018 Plan

TotalCost FY2013Ͳ2018

$20,000 $0

$743,000 $10,000 $753,000

$0 $0 $0

$0 $0 $0

$0 $0 $0

$0 $0 $0

$0 $0 $0

$743,000 $10,000 $753,000

$0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $13,400 $0 $0 $0 $5,000 $0 $5,000 $10,800 $0 $0 $0 $24,500 $0 $12,000 $0 $0 $0 $8,090 $0 $0 $0 $10,500 $0 $0 $0 $10,000

$204,000 $71,800 $70,000 $40,000 $32,000 $30,000 $9,300 $5,000 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $462,100

$0 $0 $0 $40,000 $0 $0 $0 $5,000 $5,000 $5,000 $0 $0 $0 $15,000 $20,000 $5,000 $0 $10,000 $0 $20,000 $0 $3,000 $0 $7,100 $12,000 $25,000 $0 $0 $10,000 $0 $5,000 $18,000 $0 $0 $0 $45,000 $10,000 $260,100

$0 $0 $0 $168,000 $0 $6,000 $0 $0 $0 $0 $45,000 $0 $40,000 $15,000 $0 $5,000 $10,800 $10,000 $0 $0 $0 $5,000 $0 $0 $0 $0 $0 $80,000 $10,000 $15,000 $0 $0 $0 $0 $0 $0 $5,000 $414,800

$0 $0 $0 $168,000 $0 $35,000 $0 $0 $0 $5,000 $0 $0 $0 $15,000 $0 $5,000 $0 $10,000 $0 $0 $0 $15,000 $0 $0 $0 $0 $0 $0 $10,000 $0 $0 $0 $0 $0 $10,000 $0 $10,000 $283,000

$225,000 $0 $0 $168,000 $0 $0 $9,800 $5,000 $0 $0 $0 $13,400 $0 $0 $0 $5,000 $0 $0 $10,800 $0 $10,000 $5,000 $26,000 $0 $0 $0 $43,200 $0 $10,000 $0 $5,000 $18,000 $12,000 $9,000 $0 $0 $10,000 $585,200

$0 $0 $100,000 $40,000 $32,000 $71,000 $0 $0 $0 $0 $0 $0 $0 $0 $38,000 $5,000 $0 $10,000 $0 $0 $0 $0 $0 $8,000 $0 $30,000 $0 $0 $10,000 $0 $10,000 $0 $0 $0 $0 $0 $40,000 $394,000

$429,000 $71,800 $170,000 $624,000 $64,000 $142,000 $19,100 $15,000 $5,000 $10,000 $45,000 $13,400 $40,000 $45,000 $58,000 $25,000 $10,800 $40,000 $10,800 $20,000 $10,000 $28,000 $26,000 $15,100 $12,000 $55,000 $43,200 $80,000 $50,000 $15,000 $20,000 $36,000 $12,000 $9,000 $10,000 $45,000 $75,000 $2,399,200

$107,700 $80,000 $12,500 $12,000 $6,300 $6,225 $6,000 $5,000 $235,725

$0 $0 $0 $0 $0 $0 $6,500 $5,000 $11,500

$0 $0 $12,500 $0 $0 $0 $6,500 $5,000 $24,000

$0 $0 $0 $0 $0 $0 $6,500 $5,000 $11,500

$0 $0 $12,500 $0 $0 $7,000 $6,500 $0 $26,000

$0 $0 $0 $28,000 $0 $0 $7,000 $5,000 $40,000

$107,700 $80,000 $37,500 $40,000 $6,300 $13,225 $39,000 $25,000 $348,725

$0

$150,000 $150,000

$0 $0

$0 $0

$0 $0

$0 $0

$0 $0

$150,000 $150,000

$0 $8,090

$10,000 $9,057 $19,057

$0 $0 $0

$0 $0 $0

$0 $0 $0

$0 $0 $0

$0 $0 $0

$10,000 $9,057 $19,057

$0

$0 $0

$3,000,000 $3,000,000

$3,000,000 $3,000,000

$0 $0

$0 $0

$0 $0

$6,000,000 $6,000,000

$1,619,882 $3,271,600 $3,438,800

$294,500

$611,200

$434,000

$9,669,982

$0 $0 $0 $0 $0 $5,000 $0 $0

Fiscal Year 2013 Capital Improvement Program Budget


Police CIP by total project cost ProjectName EmergencyPowerforPublicSafetyBldg SurveillanceEquipment GunRangeRoofandStuccoWaterproofing Patrolvehiclesfor3(addstostaff)officers BEARUnitEquipment PursuitVehicles(2) MorphotrakLatentStation TwoͲwayTrunkedRadioRepl LicensePlateReader Computer/HiͲTechForensicAnalysisUnit AVLSecurityDisplayReplacement GranTex HandgunReplacement ChillerTapInstallation VINTrackingDevice TaserReplacement CEMPPlannerSoftware KͲ9TacticalVests Weapons WirelessMotorKit SafetyTownImprovements TrafficHomicideInvestigationsEnhance BallisticInsertPlates LightingatGunRange PaintingPublicSafetyFacilities BallisticHelmets PrisonerTransportVan VideoForensicsSystem 911UPSBatteries Livescan EOCImprovements Tactical(SRT)Vests BallisticShieldsandBreachingTools TotalStationReplacement CarpetReplacement GymEquipmentReplacement ReplacementGasMasksandFilters CommunicationsCenterCarpetRepl RubberFlooringatPublicSafety NorthwestCountyRadioUpgrade IntelligenceSoftwareUpgrades CommunicationsChairRepl CRTPCReplacement RuggedizedLaptops SealCoatingDriveways RadarGunReplacement BicycleReplacementsforBikeUnit RadioTowerUPSBatteries ReplacementBikesforSubstationUnit Total

City of Coral Springs, Florida

FY2012 Budget 20,000 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 5,000 $0 $0 8,090 $0 $0 5,000 $0 $0 $0 $0 $0 10,000 $0 $0 $0 $0 $0 $0 $0 10,500 $0 $0 5,000 24,500 $0 $0 $0 $0 10,800 13,400 12,000 $0 $0 $0 $0 $0

FY2013 FY2014 FY2015 Budget Plan Plan $743,000 $0 $0 $204,000 $0 $0 $150,000 $0 $0 $107,700 $0 $0 $80,000 $0 $0 $71,800 $0 $0 $70,000 $0 $0 $40,000 $40,000 $168,000 $32,000 $0 $0 $30,000 $0 $6,000 $12,500 $0 $12,500 $12,000 $0 $0 $10,000 $10,000 $10,000 $10,000 $0 $0 $9,300 $0 $0 $9,057 $10,000 $10,000 $6,300 $0 $0 $6,225 $0 $0 $6,000 $6,500 $6,500 $5,000 $5,000 $0 $5,000 $5,000 $5,000 $0 $5,000 $0 $0 $0 $0 $0 $7,100 $0 $0 $10,000 $5,000 $0 $0 $0 $0 $45,000 $0 $0 $5,000 $0 $0 $0 $0 $0 $25,000 $0 $0 $15,000 $15,000 $0 $0 $80,000 $0 $0 $0 $0 $0 $15,000 $0 $3,000 $5,000 $0 $5,000 $5,000 $0 $0 $0 $0 $18,000 $0 $0 $20,000 $0 $0 $3,000,000 $3,000,000 $0 $20,000 $0 $0 $0 $0 $0 $0 $0 $0 $12,000 $0 $0 $0 $45,000 $0 $0 $40,000 $0 $0 $10,800 $0 $0 $0 $0 $5,000 $0

FY2016 Plan $0 $0 $0 $0 $0 $0 $0 $168,000 $0 $35,000 $0 $0 $10,000 $0 $0 $10,000 $0 $0 $6,500 $0 $5,000 $5,000 $0 $0 $10,000 $0 $0 $0 $10,000 $0 $15,000 $0 $0 $0 $15,000 $5,000 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0

FY2017 Plan $0 $225,000 $0 $0 $0 $0 $0 $168,000 $0 $0 $12,500 $0 $0 $0 $9,800 $10,000 $0 $7,000 $6,500 $5,000 $0 $0 $43,200 $0 $10,000 $9,000 $0 $5,000 $0 $0 $0 $0 $12,000 $0 $5,000 $5,000 $26,000 $18,000 $0 $0 $0 $10,800 $13,400 $0 $0 $0 $0 $10,000 $0

FY2018 TotalCost Plan FY2013Ͳ2018 $0 $743,000 $0 $429,000 $0 $150,000 $0 $107,700 $0 $80,000 $0 $71,800 $100,000 $170,000 $40,000 $624,000 $32,000 $64,000 $71,000 $142,000 $0 $37,500 $28,000 $40,000 $10,000 $50,000 $0 $10,000 $0 $19,100 $10,000 $59,057 $0 $6,300 $0 $13,225 $7,000 $39,000 $0 $15,000 $5,000 $25,000 $0 $10,000 $0 $43,200 $8,000 $15,100 $40,000 $75,000 $0 $9,000 $0 $45,000 $10,000 $20,000 $0 $10,000 $30,000 $55,000 $0 $45,000 $0 $80,000 $0 $12,000 $0 $15,000 $0 $28,000 $5,000 $25,000 $0 $26,000 $0 $36,000 $38,000 $58,000 $0 $6,000,000 $0 $20,000 $0 $10,800 $0 $13,400 $0 $12,000 $0 $45,000 $40,000 $0 $10,800 $0 $10,000 $0 $5,000

$1,619,882 $3,271,600 $3,438,800

$294,500

$611,200

$434,000

$9,669,982

43


Police capital projects—FY 2013 Emergency Power for Public Safety Bldg.

FY 2013 Capital Budget—$743,000

Funding source: Public Safety Bond fund balance Expenditure account #: 325-4503-521-62-00 Project #: 133257 Project Description

Project Justification

To replace the exis ng two generator system at the Public Safety building with a single primary and secondary emergency power system capable of providing power to the en re public safety building.

The failure of one of the two exis ng generators creates an emergency response on the part of the Equipment Services Division. Having a primary and permanent back up for this cri cal facility allows for the planned management of emergency power. In addi on, the portable generator in the parking lot will no longer be needed; therefore, it can be used for U li es Li Sta ons. If funding is not available for the requested generators, the con ngency plan is to rely on portable generators in the parking lot as the back up to the generators, taking them away for use at Li Sta ons.

Currently, the former and new addi on are powered by two independent generators. If either were to fail, a por on of the facility would not be opera onal.

Project Update A Generator evalua on was conducted in 2012 to determine op ons for ensuring primary and back up emergency power for the Public Safety building and Emergency Opera ons Center. Three op ons were considered, however, neither op on provided 100% emergency power should there be a failure of the primary generator. The back up generator would power por ons of the building, leaving an en re floor or other cri cal areas without power. For poten al long periods of primary generator failure, this is not a good op on given the importance of the EOC. The team, consis ng of Police, Public Works, and I.S. staff have recommended the purchase of two 750 kw generators to ensure full power in the event of a primary generator failure.

Surveillance Equipment Funding source: Loan

FY 2013 Capital Budget—$204,000 Expenditure account #: 327-9030-521-64-01

Project #: 133241

Programmed project cost FY 2013 FY 2017 Total

$204,000 $225,000 $429,000

Project Description Replace technical support vehicles. This type of vehicle is used to conduct covert surveillance and undercover drug opera ons.

Project Justification The vehicle replaced in Fiscal Year 2006 was originally purchased in 1988. A er several repairs for mechanical problems and 18 years of usage, replacement was necessary. These vehicles need to be dependable due to the sensi ve nature of covert opera ons and the need

44

for the vehicle’s use during undercover opera ons for evidence gathering and officer safety. Replacement of these vehicles was originally scheduled for Fiscal Year 2012. However, due to reduced funding this purchase is being postponed to Fiscal Year 2013, which means these vehicles will have been func oning con nuously for 13 years.

Fiscal Year 2013 Capital Improvement Program Budget


Police capital projects—FY 2013 Gun Range Roof and Stucco Waterproofing Funding source: Facilities reserves

FY 2013 Capital Budget—$150,000

Expenditure account #: 005-4210-521-62-01

Project #: 134010

Project Description

Project Justification

This project will address roof issues as well as water intrusion issues on the walls of the shoo ng range. Public Works will u lize exis ng budget set aside for roof repairs at other facili es (project 124002) to make the most cri cal repairs on water intrusion at light sockets and joints in the concrete deck and the perimeter of the roof. This work will cost $40,000 and will be deducted from the total replacement cost of $170k. The funds requested in FY 2013 are to remove exis ng coa ng down to concrete deck, install new roof system, new edge metal and flashings, and install expansion joint at top ridge of roof to allow for movement. This new roof will have a 30 year warranty. The $150k budget includes $130k replacement cost and a con ngency of $20k.

Without these repairs the range will not be able to operate. This will result in our officers not being adequately trained. It will also eliminate outside agency rentals, which will reduce revenue. Three op ons were presented with proposed cost of each one. The most cost efficient op on was to repair exis ng leaks immediately to prevent further structural damage followed by replacement of the roof during FY 2013.

Project Update A roof inspec on was conducted and determined sec ons of the exterior wall that have deteriorated due to leaks from the roof. Leaks are coming from behind the roof edge and running under flashings and against the concrete and popping the stucco finish of the walls. Other findings include coa ng deteriora on due to ponding of water, wall staining, signs of water penetra on and stucco failure, edge build up, etc.

Project Alternatives Repair the leaks as they occur and fix the exis ng damage. This may work in the short term, but eventually the roof will deteriorate un l needing replacement at a higher cost.

City of Coral Springs, Florida

45


Police capital projects—FY 2013 Patrol Vehicles for 3 Adds to Staff Funding source: Operating (General Fund)

FY 2013 Capital Budget —$107,700 Expenditure account #: 001-9030-521-64-01

Project #: N/A

Project Description

Project Justification

This project is to purchase three full size pursuit vehicles for the new Patrol Officers of the Police Department. The unit cost is $35,900 and the model required is Full Size Police Pursuit Vehicle with the following specialty items: nted windows; flashlight charger; power windows and door locks; P/A and siren box; four corner LED lights; alarm with remote access; computer mounts; antenna GPS; inverter; mer; regular antenna; consoles; striping; LED lights; intersec on lights; grill protectors; backup sensors; cage; prison seat; AR15 gun rack; gun rack kill switch; deck lights; power driver seat; power mirrors; power trunk release; back window bars; floor pans; fire ex nguisher bracket; factory bluetooth; radio charger; and emergency equipment installa on.

As part of the Fiscal Year 2013 budget, three addi onal officers were approved for funding. This new personnel will require vehicles to patrol City streets and maintain our community safe. The ini al purchase will be funded using opera ng funds form the General Fund capital. A er these vehicles are ordered, received, and placed in service, this new fleet will be added to the City’s Fleet Replacement Program, in order to schedule and finance future replacement.

BEAR Unit Equipment Funding source: Operating (General Fund)

FY 2013 Capital Budget —$80,000 Expenditure account #: 001-9030-521-64-01

Project #: N/A

Project Description

Project Justification

The capital outlay of $80,000 is requested to fund vehicles, GPS locators, and other specialized equipment for the new BEAR (Burglary Enforcement and Reduc on) Unit of the Police Department.

A permanent BEAR unit has been approved by the City Commission and will be composed of one sergeant and six officers, all from current department staff. Opera ng expenses consist of addi onal salary for the sergeant upgrade as well as special assignment compensa on for officers assigned to the unit. The capital request will be used for essen al equipment in order to con nue burglary control and enforcement.

Project Update In 2011, residen al and vehicle burglaries increased in Coral Springs. In December 2011, a temporary BEAR unit was formed to determine if the unit, in conjunc on with other Police Department programs, could have a posi ve effect on the burglary rate. The temporary unit has been very successful, using proac ve methods such as analyzing crime sta s cs to determine mes and loca ons where burglaries are likely to occur, educa ng residents on crime-preven on tac cs, and conduc ng high visibility patrols in targeted neighborhoods. From January 1 to March 31, 2012, residenal burglaries decreased over 15% and vehicle burglaries decreased 45% from the same me period in 2011.

46

This program is a new ini a ve in the Fiscal Year 2013 Business Plan suppor ng the Neighborhood and Environmental Sustainability.

Fiscal Year 2013 Capital Improvement Program Budget


Police capital projects—FY 2013 Pursuit Vehicles (2) Funding source: Loan

FY 2013 Capital Budget—$71,800 Expenditure account #: 327-9030-521-64-01

Project #: 133242

Project Description This project is to purchase two Pursuit vehicles for the Police Department. Accessories requested include: nted windows, flashlight charger, power windows and door locks, P/A siren box, four corner LED lights, alarm with remote access, deck lights, power driver seat, power mirrors, fire ex nguisher bracket, factory blue tooth, dc inverter, radio charger, pelican case, no day me running lights and emergency equipment installa on. The color is yet to be determined.

City of Coral Springs, Florida

47


Police capital projects—FY 2013 Morphotrak Latent Station Funding source: Loan

FY 2013 Capital Budget—$70,000 Expenditure account #: 327-9030-521-64-01

Project #: 133243

Programmed project cost FY 2013 FY 2018 Total

$ 70,000 $100,000 $170,000

Project Description

Project Alternatives

This project is to upgrade the Printrak Latent Sta on for latent examiners to ensure they have the tools and cri cal informa on to solve cases efficiently and accurately.

This system is crucial to solving cases which have no other leads. Without our own AFIS we would have to submit latent cases to BSO which could take up to a year before they would be entered into AFIS and given a result. In addi on, the current filing system is not set up to search effec vely without an AFIS system. With the amount of fingerprint cards we have on file this could take years to establish. Latent cases without a suspect will have li le to no chance of ge ng iden fied without AFIS. Failure to implement the Printrak Latent Sta on will increase the crime rate and unsolved latent cases causing a nega ve impact on our community and agency.

The equipment involves a trusted Printrak so ware, a PC, monitor, camera, and an FBI cer fied scanner to allow users to capture, encode, and submit latent fingerprints and palm prints with ease and precision. With this solu on, latent print experts can conveniently track cases through the system, perform quality checks, and verify search results. The Latent Sta on provides a variety of image enhancements, including Gabor filtering and pa ern removal, and records every step of the enhancement process. With an integrated 3D viewing tool, users are able to examine images from every angle and view unique print informa on and detail, such as pores, in order to improve minu ae placement and matching. The Printrak Latent Sta on is a flexible, advanced solu on that includes a mul tude of key features to simplify and streamline latent processing. The Case Management screen provides a variety of func ons in one large viewing area to alleviate the need to click through numerous menus. The solu on also supports the capture of latent prints from a variety of sources and formats while the database allows for the entry and retrieval of a configurable set of demographic data to create targeted lists of suspects. The ergonomically posi oned camera and ligh ng allow for the capture of latents directly from evidence, saving agencies valuable me and resources.

Project Update The exis ng Printrak Latent Sta on (AFIS) works in conjunc on with BSO who will be upgrading their AFIS System during Fiscal Year 2013; therefore, our current system will no longer func on or communicate with the County. It is impera ve that we upgrade in order to solve latent cases with no other leads.

48

Project Justification AFIS plays a very important role in solving our crimes. Upgrading the AFIS system will allow uninterrupted connec on with BSO. Not having our own AFIS will nega vely impact both our community and agency. The crime clearance rate will decrease due to latent cases with no leads going cold. Criminals who could have been caught would be free causing more crimes throughout our city. As a result, the number of patrol calls would increase as well as the number of cases detec ves need to address. This could affect the sa sfac on rate from our ci zens. Another consequence is an increase in the me to analyze fingerprints. Currently, a fingerprint search using AFIS takes under 15 minutes, including obtaining results. With major cases such as homicides, armed robberies, sexual ba eries, etc., latents can be entered into AFIS as soon as they are received and results could be given that same day. Being able to iden fy a suspect using AFIS could poten ally save someone’s life. This is a valuable tool in solving cases and it is impera ve that we upgrade with BSO. Without AFIS, our latent cases will have li le to no chance of ge ng iden fied. This project links to the new ini a ve “Public Safety Technology Upgrades” included in the Fiscal Year 2013 Business Plan.

Fiscal Year 2013 Capital Improvement Program Budget


Police capital projects—FY 2013 Two-way Trunked Radio Replacement Funding source: Loan

FY 2013 Capital Budget—$40,000

Expenditure account #: 327-9030-521-64-01

Project #: 133244

Programmed project cost FY 2013 FY 2014 FY 2015 FY 2016 FY 2017 FY 2018 Total

$ 40,000 $ 40,000 $168,000 $168,000 $168,000 $ 40,000 $624,000

Project Justification

Project Description This is an on-going project to purchase portable radio equipment for Police Officers to replace exis ng worn out radios.

License Plate Reader Funding source: Loan

The agency must be able to have 24 hours a day contact with officers on duty to ensure safety for the community.

FY 2013 Capital Budget—$32,000 Expenditure account #: 327-9030-521-64-01

Project #: 133245

Programmed project cost FY 2013 FY 2018 Total

$32,000 $32,000 $64,000

Project Description

Project Justification

This system will replace the exis ng license plate reader that is currently being used on road patrol. The exis ng system is outdated and one of the cameras is no longer opera onal. The repair of the current system is not cost effec ve as it is es mated to cost over $5,000. In addi on, the current system is out of warranty and has had hardware/ so ware problems in the past. The GPS capability on the current system is also not properly func onal.

Over the last year, even though the current system has not been working to its full capacity, the Police Department has recovered over eight stolen vehicles. The newest systems available provide improved technology and more efficient features such as a tag reader that scans the tag and provides a GPS loca on of where it was scanned. The system then stores scanned tags into a database which is available for law enforcement na onwide. This database has been useful to share informa on between agencies and solve felony crimes, such as missing persons, death inves ga ons, and property crimes. This project is part of the new ini a ve “Public safety Technology Upgrades” suppor ng the Neighborhood and Environmental Strategic Priority.

The new system will have updated technology and both cameras will be func onal as well as the GPS. The new system has higher resolu on cameras and a database available for law enforcement to share with other agencies. The new License Plate Reader includes a “Hot List” where tags can be entered into the system and advising inves gators via phone when the tag is scanned by any law enforcement agency u lizing the NVLS system.

City of Coral Springs, Florida

49


Police capital projects—FY 2013 Computer/Hi-Tech Forensic Analysis Unit Funding source: Loan

FY 2013 Capital Budget—$30,000

Expenditure account #: 327-9030-521-64-01

Project #: 133246

Programmed project cost FY 2013 FY 2015 FY 2016 FY 2018 Total

$ 30,000 $ 6,000 $ 35,000 $ 71,000 $142,000

Project Description

Project Justification

New and advanced technology in computers, digital data communica ons, and digital storage device capabili es (i.e., cell phones, personal digital assistants, etc.) have resulted in the criminal element u lizing these new technologies to further their criminal enterprises. This has made it difficult for law enforcement agencies to obtain crucial evidence related to proving the existence of these criminal enterprises. These hi-tech criminals use computers, communica ons devices, and/or data storage devices to commit crimes or to maintain records such as phone numbers, text messages, e-mail messages, child pornography, etc. Law enforcement agencies must have the capability to analyze these devices in a mely manner in order to observe, retrieve, preserve, and present the evidence contained within them. This analysis capability requires extensive computer hardware, specialized so ware equipment and specialized training for the specified department member to maximize efficiency in the forensic examina on of these devices.

For the last several years, the number of criminal inves ga ons involving emerging electronic technologies has increased drama cally. Each day, computers, cell phones, personal digital assistants (PDAs), and other data storage devices are used to facilitate crime, such as homicide, sex crimes, internet crimes against children, economic crimes, and others. These devices are used either as the means through which the crime is commi ed or used to store important informa on necessary to prove illegal and/or criminal ac vity. The Police Department has seized many such devices in the course of a criminal inves ga on, but due to the lack of a unit of our own to analyze the devices forensically, we must rely on other law enforcement agencies to complete the examina on. Due to their own cases and workload, these other agencies are not able to examine the devices and prepare reports on the recovered evidence in a mely fashion. This hampers the criminal inves ga on being conducted and delays the process by which offenders can be held responsible for their acts. Our own unit would allow the examina ons to be done in a mely manner and expedite the administra on of jus ce.

Project Alternatives Absent to our own computer forensics analysis unit, the police department would con nue to rely upon other law enforcement agencies for the analysis of evidence. This results in inordinate delays due to the number of cases being handled by those other agencies and the length of me it takes for a computer forensics examina on to be done. This delay hampers criminal inves ga ons.

This project is linked to the new ini a ve “Public Safety Technology Upgrades” included in the Fiscal year 2013 Business Plan.

Project Impact This project would require Informa on Services department to assist in the installa on of computer hardware and so ware. The Public Works Facili es division would also be u lized to modify exis ng office space to accommodate the systems required as well as the security systems needed to restrict access.

50

Fiscal Year 2013 Capital Improvement Program Budget


Police capital projects—FY 2013 AVL/Security Display Replacement Funding source: Operating (General Fund)

FY 2013 Capital Budget—$12,500 Expenditure account #: 001-9030-521-64-01

Project #: N/A

Programmed project cost FY 2013 FY 2015 FY 2017 Total

$12,500 $12,500 $12,500 $37,500

Project Description

Project Justification

This project is for the replacement of four 42-inch plasma displays that monitor mapping, CAD, AVL, emergency (E911) calls, and security technologies. Two screens will be replaced in each year noted.

The Communica ons Center u lizes sophis cated mapping technology that plots CAD calls for service, police and fire responder loca ons, and loca ons of wireless E-911 calls. This technology is u lized in day-to-day opera ons.

Project Impact

The Communica ons Center also monitors all security cameras in the new digital monitoring system. These technologies are monitored on four 42-inch plasma displays mounted at the worksta ons in the Center. These display screens need to be replaced every three years.

Assistance from Informa on Services is required to install the new equipment.

Gran Tex

FY 2013 Capital Budget—$12,000

Funding source: Operating (General Fund)

Expenditure account #: 001-9030-521-64-01

Project #: N/A

Programmed project cost FY 2013 FY 2018 Total

$12,000 $28,000 $40,000

Project Description

Project Justification

Replace gran-tex that currently exists at the range. Grantex is a granulated rubber media that is necessary for proper range maintenance. The manufacturer recommends that this material be changed approximately every 10 years. The Gran Tex that is currently in place has been there over 12 years and needs to be replaced on the east range. The west range is programmed for replacement in the Fiscal Year 2018 capital budget.

This project is necessary for the con nued func onality of the range. Without this product the range becomes inoperable. In addi on, if the range is not opera ng, the rental revenue received from other agencies would be eliminated.

City of Coral Springs, Florida

51


Police capital projects—FY 2013 Chiller Tap Installation

FY 2013 Capital Budget—$10,000

Funding source: Public Safety Bond fund balance Expenditure account #: 325-4503-521-62-00 Project #: 133258 Project Description

Project Justification

Install a chiller tap on the current air condi oning system to ensure comfortable condi ons for the occupants.

Installa on of a chiller tap is requested to maintain an appropriate temperature in the Public Safety building, in the event of a catastrophic failure of the main chiller.

Handgun Replacement Funding source: Justice Assistance Grant

FY 2013 Capital Budget—$10,000 Expenditure account #: 126-4201-521-64-01

Project #: 131301

Revenue account #: 126-4201-331-20-25 Programmed project cost FY 2013 FY 2014 FY 2015 FY 2016 FY 2018 Total

$10,000 $10,000 $10,000 $10,000 $10,000 $50,000

Project Description

Project Justification

Purchase replacement handguns for officers in the Police Department. The es mated unit cost is $600. In Fiscal Year 2011, the City received a $3,957 grant that helped offset the cost of this project. In FY 2012, $5,000 was budgeted to con nue this ongoing replacement of handguns. Weapon deployment will con nue in Fiscal Year 2013. Funds totaling $10,000 have been approved for funding through a Jus ce Assistance Grant.

When an officer joins the Police Department, they are issued two handguns: a Glock 22 and a Glock 27. When officers re re from the department, we do not reissue their weapons to new officers due to wear and tear on the weapon. In addi on, some weapons are replaced during the officer’s tenure if they are found to be defec ve and cannot be repaired. With this in mind, the department will need to maintain an inventory of the weapons. A er carefully reviewing our current inventory, it was noted that purchasing addi onal Glocks, in larger quan es will be necessary in Fiscal Year 2013.

52

Fiscal Year 2013 Capital Improvement Program Budget


Police capital projects—FY 2013 VIN Tracking Device Funding source: Loan

FY 2013 Capital Budget— $9,300 Expenditure account #: 327-9030-521-64-01

Project #: 133247

Programmed project cost FY 2013 FY 2017 Total

$ 9,300 $ 9,800 $19,100

Project Description

Project Justification

The addi on of Orion Sen nel Tracker will enable live GPS tracking of targets. This project will also upgrade or replace outdated tracking units.

The VIN (Vice, Intelligence, and Narco cs) unit currently has two live tracking units, which are used almost con nuously. On several occasions, the unit needed addi onal tracking capability, thus delaying this phase of the inves ga on un l a unit is available. Also, numerous technological advances have been made in the area of GPS tracking, including advanced opera onal abili es, that would greatly enhance the unit’s effec veness. A scheduled upgrade/replacement of older equipment should be considered.

Project Alternatives An alterna ve to this project is to con nue to u lize current live trackers.

Taser Replacement Funding Source: Justice Assistance Grant

FY 2013 Capital Budget—$9,057 Expenditure account #: 126-4201-521-64-01 Revenue account #: 126-4201-331-20-25

Project #: 131302

Programmed project cost FY 2013 FY 2014 FY 2015 FY 2016 FY 2017 FY 2018 Total

$ 9,057 $10,000 $10,000 $10,000 $10,000 $10,000 $59,057

Project Description

Project Justification

Purchase taser weapons for the officers in the Police Department. The plan is to replace 100 tasers each year. This year’s request will be fully funded by a Jus ce Assistance Grant.

The Police Department ini ally purchased taser weapons for patrol officers in 2001. The useful life of the exis ng tasers is approximately eight to ten years. Tasers give the officer a much safer and more effec ve way of subduing a suspect compared to pepper spray and nights cks. The weapons have become the preferred response to resistance for our officers by over a 20-to-one margin when officers are required to use less than lethal force.

Project Alternatives An alterna ve would be not to replace the tasers and use them past their useful life.

City of Coral Springs, Florida

53


Police capital projects—FY 2013 CEMP Planner Software Funding source: Operating (General Fund)

FY 2013 Capital Budget—$6,300 Expenditure account #: 001-9030-521-64-01

Project #: N/A

The goal is to have an organized so ware tool capable to review and streamline projects saving manpower me. This tool will correlate all city department emergency management projects and provide a portal for review prior to, during, and post ac va ons. This so ware product increases stakeholder par cipa on and collabora on by remote access, review and updates. This eliminates redundant mee ngs and mely discussions. Addi onally, this product logs all ac vity and keeps accountability for delegated items, projects, outcomes with a meline. This will build program con nuity while decreasing forma ng me as well as inconsistent city wide documenta on. This project has city-wide benefits and builds the emergency management program for succession planning with personnel and policy planning.

Project Description This so ware enhances emergency management with an integrated applica on for planning, CEMP and COOP plan reviews and updates, and project management. This product is in compliance with NIMS and FEMA based format, ensuring the City’s program, documents and projects maintain federal guidelines and criteria. Addi onally, this so ware affords city department members to update their emergency management CEMP and COOP plans remotely. The applica on has been reviewed by Informa on Services, Finance, Police, Fire and Public Works department members and consensus is suppor ve for integra ng this tool.

Project Justification This so ware product increases accessibility to emergency management plans, policies, special event planning, incident command forms, resource management tools, reimbursement guides, GIS interface, off-site hos ng and backup, and repor ng features.

K-9 Tactical Vests Funding source: Operating (General Fund)

FY 2013 Capital Budget—$6,225 Expenditure account #: 001-9030-521-64-01

Project #: N/A

Programmed project cost FY 2013 FY 2017 Total

$ 6,225 $ 7,000 $13,225

Project Description Replace K-9 tac cal vests with GatorHawk K-9 tac cal vests. These vests come in different sizes and are worn over the uniform and designed for easy access to the officer’s gun belt. Adjustable shoulder straps and mic tabs are built into both the le and right front shoulders, and ballis c coverage is available in the Gator Lite series.

Project Update Tac cal vests were last purchased in Fiscal Year 2009. This type of equipment has an expected life of five years and is necessary for the K-9 unit to perform their job effec vely.

54

Project Justification Tac cal vests are used by K-9 unit to protect and serve the community. They allow officers to perform du es effec vely while having quick access to all their gear.

Fiscal Year 2013 Capital Improvement Program Budget


Police capital projects—FY 2013 Weapons

FY 2013 Capital Budget—$6,000

Funding source: Operating (General Fund)

Expenditure account #: 001-9030-521-64-01

Project #: N/A

Programmed project cost FY 2013 FY 2014 FY 2015 FY 2016 FY 2017 FY 2018 Total

$ 6,000 $ 6,500 $ 6,500 $ 6,500 $ 6,500 $ 7,000 $39,000

Project Description

Project Justification

Replace MP5 (machine pistol model 5) guns for team members. These guns will be replacing three of the original six guns purchased by the Special Weapons and Tac cal Team (SWAT). The budget of $6,000 will be fully funded by the Jus ce Assistance Grant.

Replacement MP5 machine guns is an on-going program to ensure team members have the necessary equipment to perform their job effec vely.

Project Alternatives An alterna ve would be to keep weapons past their useful life.

Wireless Motor Kit Funding source: Loan

FY 2013 Capital Budget—$5,000 Expenditure account #: 327-9030-521-64-01

Project #: 133248

Programmed project cost FY 2013 FY 2014 FY 2017 Total

$ 5,000 $ 5,000 $ 5,000 $15,000

Project Description

Project Justification

This project is to replace out-dated wireless motor kits. The Traffic Unit u lizes this equipment on a daily basis to conduct enforcement and when responding to calls for service.

This equipment is a professional piece of gear essen al to communicate via police radio without having to remove hands from handlebar. The system also allows the officer to hear transmissions through small speakers mounted in headsets. New technology improves communica on and efficiency of opera ons.

City of Coral Springs, Florida

55


Police capital projects—FY 2013 Safety Town Improvements

FY 2013 Capital Budget—$5,000

Funding source: Operating (General Fund)

Expenditure account #: 001-9030-521-63-01 Project #: N/A

Programmed project cost

Project Description

FY 2013 FY 2014 FY 2015 FY 2016 FY 2018 Total

This project is to include four addi onal structures to the campus. These structures would be reliable storage facili es for equipment needed to support the Safety Town program. Included with the building addi on is paving to ensure the roadway between the buildings is free of obstruc on, level, and not weather damaged.

$ 5,000 $ 5,000 $ 5,000 $ 5,000 $ 5,000 $25,000

Project Justification To increase realis c training, community service, and educa on with our Safety Town program, four addi onal structures at the campus are needed. These facili es are integral to demonstrate real world community and traffic/ pedestrian rules and laws for our children.

Northwest County Radio Upgrade

FY 2013 Capital Budget—$0

Forecast project cost FY 2014 FY 2015 Total

$3,000,000 $3,000,000 $6,000,000

Project Description

Project Justification

Upgrade all public safety radios with SmartZone so ware and replace radios not compa ble with the technology.

Broward County Telecommunica ons has upgraded their radio system to the SmartZone pla orm which allows for trunked radio systems to be linked together. Planned linkages include Broward County, Fort Lauderdale/Pompano Beach, Planta on, Hollywood, and Palm Beach County radio systems. Select systems in Miami-Dade County would also be linked. This project links to the new ini a ve “Public Safety Communica on System and Equipment Upgrade Study” included in the Fiscal Year 2013 Business Plan.

Project Update The City of Coral Springs con nues working with the City of Margate to determine the best approach to a challenge that will face mul ple ci es in the next few years: replacement of emergency communica ons equipment.

56

Fiscal Year 2013 Capital Improvement Program Budget


Police capital projects Traffic Homicide Investigation Enhancement

FY 2013 Capital Budget—$0

Forecast project cost FY 2014 FY 2016 Total

$ 5,000 $ 5,000 $10,000

Project Description

Project Justification

Purchase so ware and hardware upgrades to be u lized in traffic homicide inves ga ons. So ware improvements consist of upgrading crash zone to current version and purchasing new CDR so ware to aid in downloading vital inves ga ons informa on from new/addi onal vehicles. Hardware upgrades consist of purchasing data cables necessary to u lize so ware purchased.

Replacing old technology with updated technology will improve efficiency of opera ons in the Traffic unit while saving staff me.

City of Coral Springs, Florida

57


Police capital projects Replacement Bikes for Substation Unit

FY 2013 Capital Budget—$0

Forecast project cost FY 2014 Total

$5,000 $5,000

Project Description Replace the bicycles u lized by the Substa on Unit. This unit is part of the Special Opera ons component of the Police Department and works closely with the Bike Unit.

to keep officers safe on the City streets, the purchase of new bicycles is required for the Substa on unit of the Police Department.

Project Justification The police bicycles we are reques ng to be replaced in Fiscal Year 2014 were bought in 2004. This will make the bicycles 10 years old at me of replacement, surpassing the average lifespan of a police bicycle. Maintenance costs and bicycle failures will increase every year crea ng concerns for officers’ safety. To facilitate public safety, and in order

EOC Improvements

FY 2013 Capital Budget—$0

Forecast project cost FY 2014 FY 2015 FY 2016 Total

$15,000 $15,000 $15,000 $45,000

Project Description

Project Justification

The funds requested will be used to purchase the following items for the Emergency Opera ons Center (EOC)

To be able to u lize the Emergency Opera ons Center to full poten al, the Police department is reques ng funding to enhance its technology in order to improve crisis management. Technology improvements for the EOC include interac ve Computer Smart Board which is a computer communicated display that incorporates internet, so ware products, interac ve GIS mapping and ICS so ware. Users can view, store, and save cri cal informa on. This tool would be beneficial for professional training presenta ons and SRT brief or debriefings as well. Another component will be NIMS and ICS Simulator for Training and Exercise. Purchasing computer electronic notebooks would afford mobility and instant communica ons during training, exercise, and crisis events. They provide internet access (Citrix, DAVID, Groupwise, WEB EOC, Google Earth), photo, video and audio func ons, ICS So ware use for organiza on and documenta on, and COOP and CEMP program management.

• Interac ve Computer Smart Board, • NIMS and ICS Simulator for Training and Exercise, • Computer Electronic Notebooks, • Internet Access (Citrix, DAVID, Groupwise, WEB EOC, Google Earth), • Photo, Video and Audio func ons, • ICS So ware use for organiza on and documenta on, and • COOP and CEMP program management These tools will provide effec ve means to document and report data related to disasters or damage caused by hurricanes, as required by FEMA.

58

Fiscal Year 2013 Capital Improvement Program Budget


Police capital projects Gym Equipment Replacement

FY 2013 Capital Budget—$0

Forecast project cost FY 2014 FY 2015 FY 2016 FY 2017 FY 2018 Total

$ 5,000 $ 5,000 $ 5,000 $ 5,000 $ 5,000 $25,000

Project Description Purchase a new calf muscle exercise machine and replace an older treadmill in the Public Safety Building gym.

Rubber Flooring at Public Safety

Project Justification The Police Department and the City have encouraged employees to be physically fit and healthy. The Police Department has purchased and developed a weight training and cardiovascular training gym for the use of its officers, so they will be in op mal physical condi on to perform their du es. The oldest treadmill will need to be replaced soon and the addi on of the calf machine would allow officers a more efficient workout.

FY 2013 Capital Budget—$0

Forecast project cost FY 2014 FY 2018 Total

$20,000 $38,000 $58,000

Project Description Replace and install rubber flooring for north and south stairwells at the Public Safety facility.

Project Update The rubber flooring was last replaced in Fiscal Year 2001 at a cost of $23,550.

Project Justification The floors must be replaced regularly to ensure the safety of all occupants using these areas.

City of Coral Springs, Florida

59


Police capital projects Intelligence Software Upgrades

FY 2013 Capital Budget—$0

Forecast project cost FY 2014 Total

$20,000 $20,000

Project Description

Project Justification

Update the so ware currently u lized for undercover intelligence gathering.

Technology is constantly being upgraded, which allows inves gators to gather be er intelligence in order to solidify their cases. The upgrade will con nue to allow us to connect with other agencies as well as share and u lize the informa on they have gathered.

Project Alternatives An alterna ve is to remain with current so ware.

Project Impact Assistance from Informa on Services department to install the so ware.

Carpet Replacement

FY 2013 Capital Budget—$0

Forecast project cost FY 2014 FY 2015 FY 2016 FY 2017 Total

$ 3,000 $ 5,000 $15,000 $ 5,000 $28,000

Project Description This project is to replace carpet squares in the Public Safety facility. In Fiscal Year 2011, the funds budgeted ($10,000) were used to replace carpe ng on the second floor. The project will con nue with the replacement of several areas on the third floor.

Project Justification This is part of the City’s 20-year facility program for the Public Safety Building. The building is used 24 hours a day, every day of the year, so the carpet needs to be replaced on a regular basis.

60

Fiscal Year 2013 Capital Improvement Program Budget


Police capital projects Seal Coating Driveways

FY 2013 Capital Budget—$0

Forecast project cost FY 2015 Total

$45,000 $45,000

Project Description This project is to seal coat the driveways and parking lots of the Public Safety facility.

Project Alternatives An alterna ve to this project would be to leave the driveways and parking lots as is.

Radar Gun Replacements

Project Impact Public Works will assist in choosing a vendor and Financial Services will assist in contrac ng the service.

Project Justification The seal coa ng of driveways and parking lots is on a fiveyear maintenance cycle. This periodic maintenance is part of the City’s 20-year facility program.

FY 2013 Capital Budget—$0

Forecast project cost FY 2015 Total

$40,000 $40,000

Project Description

Project Justification

This project will facilitate the purchase of replacement radar units for motorcycle officers.

Complaints of traffic problems are a constant topic at Slice of the Springs Neighborhood mee ngs, neighborhood associa on mee ngs, the City’s annual customer sa sfac on survey and individual complaints. Many of these complaints focus on excessive speed on neighborhood streets. Equipping as many officers as possible with units allows the Police Department to address ci zen concerns.

Project Update New units are issued to the motorcycle officers because they use the radar guns most frequently. Older units are assigned to patrol officers to use as frequently as possible. A er the use by patrol, the units must be disposed of since they can no longer be cer fied for court purposes.

Project Alternatives An alterna ve is to con nue using the current units which will be outdated and unable to be cer fied.

City of Coral Springs, Florida

61


Police capital projects Bicycle Replacements for Bike Unit

FY 2013 Capital Budget—$0

Forecast project cost FY 2015 Total

$10,800 $10,800

Project Description

Project Justification

Purchase six Trek full suspension police bicycles, six Niterider police light systems, and six police bike bags. The request of $10,800 is es mated based on the last purchase price of $9,000 last year.

New bikes were budgeted and purchased during Fiscal Year 2011 for the Bicycle unit of the Police Department. These bikes are used daily by police officers averaging 1,500 miles per year. Maintenance costs are increasing every year. Officer safety will become a concern as bicycle failures will also increase. To facilitate public safety and in order to keep officers safe on the City streets, replacement of the exis ng bicycles is planned and should be scheduled for Fiscal Year 2015.

Replacement Gas Masks and Filters

FY 2013 Capital Budget—$0

Forecast project cost FY 2017 Total

$26,000 $26,000

Project Description

Project Justification

The funds requested will be used to purchase gas masks and filters for all team members. These gas masks were budgeted for replacement in Fiscal year 2012 at $24,500 and will need to be scheduled again in FY 2017.

Replacement of gas masks and filters are needed for all team members and should be placed on a 5-year schedule according with manufacturers. Improved technology is available with be er visibility and enhanced heat and chemicals resistance. This equipment is essen al for face protec on and safety of officers.

CRT PC Replacement

FY 2013 Capital Budget—$0

Forecast project cost FY 2017 Total

$13,400 $13,400

Project Description

Project Justification

Replace five Motorola PCs which operate the cathode ray tube monitors (CRT’s) at the radio consoles. The new up-todate PCs have color monitors and are considered part of the Motorola radio system.

Constant use (24-hour, seven days a week) wears out computers. Therefore replacement is necessary.

Project Update Required speed of computers has not changed, however the computer industry has gone far beyond these processors.

62

Fiscal Year 2013 Capital Improvement Program Budget


Police capital projects Communications Chair Replacement

FY 2013 Capital Budget—$0

Forecast project cost FY 2017 Total

$10,800 $10,800

Project Description

Project Update

Replace 11 chairs in the Communica ons Center. Furniture is used 24 hours per day, seven days per week, and must be of a design to handle heavy-duty use.

Worn-out chairs will be replaced with quality furniture that will withstand 24-hour use while adding comfort for Communica ons personnel.

Project Justification Replaces worn-out chairs with new, heavy-duty chairs.

Radio Tower UPS Batteries

FY 2013 Capital Budget—$0

Forecast project cost FY 2017 Total

$10,000 $10,000

Project Description

Project Justification

Place the purchase of the radio tower UPS ba eries on a 5-year replacement cycle.

Ba eries are necessary to sustain the power to the radio tower in the event of a power failure. The UPS ba eries are not covered under warranty a er five years.

Ruggedized Laptops

FY 2013 Capital Budget—$0

Forecast project cost FY 2014 Total

$12,000 $12,000

Project Description Purchase eight laptop computers for the Tac cal and Gang (TAG) unit of the Police Department. The unit cost is es mated at $3,000 each. Funding was divided between two years: four computers were budgeted in Fiscal Year 2012 and four are planned for Fiscal Year 2014.

City of Coral Springs, Florida

Project Justification Staff in the TAG unit is currently assigned used laptop computers from the IS department. These old laptops will need to be replaced when their useful life is complete. The new laptops will eventually be replaced as part of the computer replacement program.

63


Police capital projects Livescan

FY 2013 Capital Budget—$0

Forecast project cost FY 2014 FY 2018 Total

$25,000 $30,000 $55,000

Project Description

Project Justification

Livescan is used by officers to capture fingerprints and palm prints electronically, without the use of ink. The LiveScan system captures all rolled fingers, flats, upper, lower, and writer’s palms during the booking process in a fast and reliable manner. The so ware guides the user through the capture process with on-screen prompts and graphical interface displays. With real- me image quality check, sequence verifica on, auto-center, and autocontrast func ons, Livescan ensures high-quality prints. With its high-defini on op cs, Livescan captures forensicquality images that meet the ANSI/NIST and FBI Image Quality Specifica on (IQS) standards, allowing electronic interface with other law enforcement systems. It provides flexible so ware configura on to meet an agency’s mission requirements. All image data is forma ed with cer fied algorithms for WSQ compression. It includes foot pedals for hands-free opera on. In addi on, Livescan offers a userfriendly environment, enabling a faster booking process and improving law enforcement personnel safety.

LiveScan employs so ware that only accepts and processes high-quality, completely rolled, properly sequenced fingerprint impressions. Officers book about 250 prisoners a month. A lack of quality control mechanisms in the fingerprin ng process necessitates the implementa on of a new LiveScan. The easy-to-use, height adjustable sta on, enlarged fingerprint and palm print images, and a hands free capture pedal allows Police Department personnel to keep arrestees under control and in close proximity during the booking process. The system accommodates persons of all heights and does not require any kind of messy hand cleaners or paper products. Our Livescan currently houses almost 20,000 records. Storage cabinets full of printed fingerprint cards are becoming an issue and going back to ink will only add to this problem. We would like to eventually house all fingerprint cards electronically and we will need Livescan to do that. The LiveScan will permit informa on exchange with AS400/GUI, and allows for electronic submissions of applicant fingerprint images to FDLE for expedited criminal background checks. Without Livescan, data will need to be entered manually into AS400/GUI system which will be me consuming and will cause problems for records. The final outcome of this capital project is to con nue to streamline the en re booking process through the u liza on of an integrated capture pla orm that mandates high-quality fingerprint and palm print impressions. Query capabili es will permit instantaneous access to a previous arrest data, booking images (including scars, marks, ta oos), and fingerprint impressions thus allowing for quick and accurate iden fica on of arrestees.

Project Update The vendor will no longer support certain parts of the exis ng Livescan due to the age of the system. Our palm scanner is no longer covered under the maintenance agreement and the remaining parts will not be covered a er February 2013. In the event that the system needs repair, the cost to fix the problem will be expensive. Booking without a livescan will create many challenges including quality control, longer bookings mes, storage, and data entry issues. Not implemen ng a new Livescan will affect mul ple departments including patrol, crime scene, and records.

Project Alternatives Failure to implement a new Livescan may result in costly repairs to our current Livescan. Going back to the use of ink and rolling methodologies is an op on but it employs no innate quality control mechanisms. Instead, it will result in fingerprint and palm print impressions unsuitable for use in comparisons and suspect iden fica on. This would increase data entry and could affect produc vity, as well as delays on suspect iden fica ons and suspect development, fewer inves ga ve leads, and an inferior fingerprint database.

64

Fiscal Year 2013 Capital Improvement Program Budget


Police capital projects Lighting at Gun Range

FY 2013 Capital Budget—$0

Forecast project cost FY 2014 FY 2018 Total

$ 7,100 $ 8,000 $15,100

Project Description

Project Justification

This project is to replace current ligh ng system at the Police Gun Range with a more economical and eco-efficient system.

The exis ng halogen ligh ng system is in need of great repair due to water intrusion caused by leaks in the roofinng system. Upda ng the ligh ng technology would decrease the use of power cost and also reduce the cost and frequency of replacment of bulbs. Proper ligh ng is essen al to ensure safety of all occupants of this facil y.

Ballistic Insert Plates

FY 2013 Capital Budget—$0

Forecast project cost FY 2017 Total

$43,200 $43,200

Project Description

Project Justification

Purchase of replacement insert ballis c plates for all team members. These ballis c plates will need to be replaced every five years as per DOJ standards. This equipment is essen al to ensure safety of our Police Officers.

Replacement insert ballis c plates are needed for all team members a er 5-year manufacturer’s warranty (life of ballis cs) for the plates per DOJ standards. This equipment protects the lives of our first responders.

Tactical (SRT) Vests

FY 2013 Capital Budget—$0

Forecast project cost FY 2015 Total

$80,000 $80,000

Project Description

Project Justification

This project is for the purchase of ballis c vests for newly hired team members. These vest were last purchased in Fiscal Year 2010. These vests will need to be replaced every five years per the Police Department’s me integrity standard.

This project includes the purchase of six new tac cal ballis c vests for two new medics and four new entry team members whose posi ons were vacated by members re ring from the team. The project also includes five replacement vests for current members whose vests are approaching their me integrity limit.

Project Alternatives An alterna ve is to con nue to use exis ng vests.

City of Coral Springs, Florida

65


Police capital projects Total Station Replacement

FY 2013 Capital Budget—$0

Forecast project cost FY 2015 Total

$15,000 $15,000

Project Description Purchase a replacement Total Sta on. This equipment is used by Traffic Homicide Inves gators to map traffic homicide crime scenes. This tool is also used to assist the Crime Scene Unit in mapping large crime scenes that could be presented in court.

Project Update The exis ng Total Sta on will be five years old in Fiscal Year 2015. At that me, new and improved technology has become available to make the mapping process easier and more accurate when taking measurements on crime scenes.

Project Justification A Total Sta on is a forensic mapping tool that allows for more accurate and more efficient way of measuring distance and angles. The Total Sta on is connected to a small device called a "data collector". The measurements are stored electronically on the data collector and can be automa cally transferred into a 3D so ware program. The advantages of working with a Total Sta on and a data collector include increased automa on, faster measurement, and many more measurement points, yielding a more detailed diagram.

66

Fiscal Year 2013 Capital Improvement Program Budget


Police capital projects Video Forensics System

FY 2013 Capital Budget—$0

Forecast project cost FY 2014 FY 2017 FY 2018 Total

$ 5,000 $ 5,000 $10,000 $20,000

Project Description

Project Justification

This project is to replace the exis ng Avid Meridien hardware and so ware that is currently being used to analyze videos submi ed for inves ga ons. The exis ng system is no longer in produc on and does not have the capability to support the progressive scan projects that are recommended for working with most digital recording files. The new replacement system will work off a faster-running central processing unit (CPU), allowing for processing images in less me. It will be more expandable and less expensive going forward. The amount of me spent analyzing videos will also decrease due to the system’s ability to work faster.

The Video Forensics System help inves gators iden fy and show suspects to the witness soon a er an incident. This allows for faster suspect verifica on by the witnesses.

Project Alternatives

The current system needs to be replaced in FY 2014 since vendor support is no longer offered. The new vendor selected will be carefully evaluated to assure this does not happen in the future. The number of inves ga ons with forensic video evidence has been increasing each year. This equipment allows our agency to view and iden fy possible suspects in a mely manner. Without our own system, we would have to wait weeks to receive feedback from other assis ng agencies.

Con nue using the exis ng system, however, if the system should need replacement parts, they would not be available. The ability to analyze the videos for inves ga ons would then be eliminated.

Communications Center Carpet Replacement

FY 2013 Capital Budget—$0

Forecast project cost FY 2014 FY 2017 Total

$18,000 $18,000 $36,000

Project Description

Project Justification

Replace the an -sta c carpet squares in the Communica ons Center area.

This carpet is used 24 hours a day, every day. Under normal wear, carpet squares do not have the life span of regular carpet. However, carpet squares are needed in the Communica ons Center to access the sub-floor.

Project Update The carpet in the Communica ons Center was replaced in 2006 a er five years of use and again in Fiscal Year 2010. The Police department is reques ng funding for replacement again in Fiscal Year 2013 and will evaluate the condi on of the carpet at that me to determine if replacement is necessary.

City of Coral Springs, Florida

67


Police capital projects Ballistic Shields and Breaching Tools

FY 2013 Capital Budget—$0

Forecast project cost FY 2017 Total

$12,000 $12,000

Project Description

Project Justification

The funds requested for this project will be used to purchase ballis c shields and breaching tools for tac cal response to emergency and disaster opera ons. This equipment is essen al for the protec on of our first responders and it is available regionally and within mutual aid agreements with other jurisdic ons.

This equipment is used by patrol sergeants and officers in order to gain forced entrance into a building, structure, or a vehicle. These tools provide quick access to a structure without compromising the safety of our officers.

Ballistic Helmets

FY 2013 Capital Budget—$0

Forecast project cost FY 2017 Total

$9,000 $9,000

Project Description

Project Justification

Purchase of replacement ballis c helmets for all S.W.A.T. team members. These helmets will need to be replaced every five years as required by DOJ standards.

Replacement helmets are needed for all S.W.A.T. team members a er 5-year manufacturer’s warranty (life of ballis cs) for the helmets per DOJ standards.

911 UPS Batteries

FY 2013 Capital Budget—$0

Forecast project cost FY 2016 Total

$10,000 $10,000

Project Description

Project Justification

This project is to purchase ba eries for the UPS in Fiscal Year 2016 to replace the exis ng ba eries. These ba eries are essen al to operate emergency equipment (9-1-1) within the Agency.

Ba eries have a five year life span. Replacing these ba eries on a 5-year schedule provides a reliable backup system for the equipment at the emergency center.

68

Fiscal Year 2013 Capital Improvement Program Budget


Police capital projects Prisoner Transport Van

FY 2013 Capital Budget—$0

Forecast project cost FY 2014 Total

$45,000 $45,000

Project Description Funds requested will be used to purchase a new van for transporta on of prisoners.

Project Justification The police department currently has one van to transport prisoners, which was purchased the end of 2007. BSO has closed satellite loca ons requiring prisoners to be transported to the main jail located in Fort Lauderdale. Pu ng another transport van in service will allow for be er, more efficient use of manpower and me, based on the number of prisoners that can be transported, as well as the distance traveled to the deten on facility. An addi onal transport van will reduce the likelihood of not having a van available.

Painting Public Safety Facilities

FY 2013 Capital Budget—$0

Forecast project cost FY 2014 FY 2015 FY 2016 FY 2017 FY 2018 Total

$10,000 $ 5,000 $10,000 $10,000 $40,000 $75,000

Project Description Paint the interior and exterior of the Public Safety facili es. Funding is requested annually in order to maintain the aesthe cs of this building in op mal condi ons.

Project Justification This project is part of the City’s 20-year Facility Maintenance Program. In Fiscal Year 2013, the facility doesn’t need to be painted; therefore, no funding was requested.

Project Alternatives An alterna ve is to leave building as is.

City of Coral Springs, Florida

69


Emergency Medical Services CIP by funding source FundingSource ProjectName FEMAAFGGrant DrivingSimulator NoSmokeSystem FEMAAFGGrantTotal

FY2012 Budget $0 $0

Loan DrivingSimulator $0 NoSmokeSystem $0 VehicleCommunicationsSyst. $29,400 Glidescopes/Laryngoscopes $0 ChestCompressionDevices $8,000 DiveRescueEquipment $15,000 Lifepaks $150,085 StairChairs $0 PowerLiftStretchers $10,000 LoanTotal FloridaDOHGrant Glidescopes/Laryngoscopes ChestCompressionDevices FloridaDOHGrantTotal

$0 $24,000

Total

FY2013 Budget

FY2014 Plan

FY2015 Plan

FY2016 Plan

FY2017 Plan

FY2018 Plan

TotalCost FY2013Ͳ2018

$289,036 $140,000 $429,036

$0 $0 $0

$0 $0 $0

$0 $0 $0

$0 $0 $0

$0 $0 $0

$289,036 $140,000 $429,036

$72,259 $35,000 $29,400 $14,200 $12,225 $0 $0 $0 $0 $163,084

$0 $0 $29,400 $0 $0 $15,000 $56,275 $0 $33,765 $134,440

$0 $0 $30,000 $0 $0 $0 $57,964 $22,060 $0 $110,024

$0 $0 $30,000 $0 $0 $0 $60,000 $0 $35,000 $125,000

$0 $0 $30,000 $0 $0 $15,000 $60,000 $0 $0 $105,000

$0 $0 $30,000 $0 $0 $0 $60,000 $0 $0 $90,000

$72,259 $35,000 $178,800 $14,200 $12,225 $30,000 $294,239 $22,060 $68,765 $727,548

$42,600 $36,675 $79,275

$0 $0 $0

$0 $0 $0

$0 $0 $0

$0 $0 $0

$0 $0 $0

$42,600 $36,675 $79,275

$671,395

$134,440

$110,024

$125,000

$105,000

$90,000

$1,235,859

FY2013 Budget $361,295 $175,000 $56,800 $48,900

FY2014 Plan $0 $0 $0 $0

FY2015 Plan $0 $0 $0 $0

FY2016 Plan $0 $0 $0 $0

FY2017 Plan $0 $0 $0 $0

FY2018 TotalCost Plan FY2013Ͳ2018 $0 $361,295 $0 $175,000 $0 $56,800 $0 $48,900

$29,400 $0 $0 $0 $0

$29,400 $0 $56,275 $15,000 $33,765

$30,000 $22,060 $57,964 $0 $0

$30,000 $0 $60,000 $0 $35,000

$30,000 $0 $60,000 $15,000 $0

$30,000 $0 $60,000 $0 $0

$178,800 $22,060 $294,239 $30,000 $68,765

$671,395

$134,440

$110,024

$125,000

$105,000

$90,000

$1,235,859

CIP by total project cost FY2012 Budget $0 $0 $0 $0

ProjectName DrivingSimulator NoSmokeSystem Glidescopes/Laryngoscopes ChestCompressionDevices VehicleCommunications $29,400 SystemUpgrade StairChairs $0 Lifepaks $150,085 DiveRescueEquipment $15,000 PowerLiftStretchers $10,000 Total

70

Fiscal Year 2013 Capital Improvement Program Budget


Emergency Medical Services capital projects—FY 2013 Driving Simulator

FY 2013 Capital Budget— $361,295

Funding source: FEMA AFG Grant ($289,036) Expenditure account #: 106-4702-526-64-01

Project #: 131807

Revenue account #: 106-4702-331-24-01 Funding source: Loan ($72,259) Project Description

Expenditure account #: 327-9030-526-64-01

The Coral Springs Fire Academy offers a comprehensive range of driver training from the ini al Emergency Vehicle Opera ons Course (EVOC) through Pump Operator and Engine Driver, culmina ng in qualifica on for aerial truck opera ons. The Fire Department plans to enhance the exis ng training programs by providing a state of the art driver training simulator with hands-on, instructor-led curriculum. A driver training simulator would allow the trainees to experience a variety of scenarios before actually opera ng a vehicle. The instructors would be able to vary the call scenarios, allowing the trainees to experience the results of their decision-making without endangering anyone. All types of weather condi ons could be inserted into the call scenarios as well to more accurately depict the South Florida sudden torren al downpours and high wind gusts. The changing traffic condi ons could also be depicted – school zone car lines, elderly drivers, rush hour gridlock and high speed expressways. The simulator would provide the most realis c experiences without actually pu ng drivers into vehicles and on public roads. This advanced, modular simulator will allow the Academy to customize components of the system so the equipment can also be used to train EMS drivers and provide driver training in other vehicles, such as command vehicles.

Project Justification The simulator will provide broad, comprehensive training to firefighters and rescue personnel to improve their safety and the safety of the public, not just in the Coral Springs service area, but throughout the eight county region. This project should result in a reduc on in the frequency of accidents involving the Department’s vehicles. This will result in fewer injuries to personnel, saving health care expenses and reducing the need for over me. There will be fewer injuries to the public, reducing liability costs. The City will save on fuel, maintenance and wear and tear with less demand to operate Department vehicles for training purposes. With fewer accidents, the trucks will be in service more o en, allowing for more efficient call response. With the addi on of the simulator, the Coral Springs Training Academy will graduate highly skilled, confident drivers/operators for the benefit of the en re

City of Coral Springs, Florida

Project #: 133220

region. They will improve their ability to swi ly and safely respond to all incidents in all types of vehicles in all types of situa ons, ensuring the best possible service. The Department has averaged 30 vehicle accidents per year over the last six years. Given that there are 16 frontline apparatus on duty on any given shi , each front line response vehicle will be involved in two accidents every year. The cost to the Department for repairs, drug tes ng, personnel replacement, down me for the damaged apparatus and maintenance of the reserve apparatus all nega vely impact the Department’s opera ng budget. Any reduc on in the number of accidents due to the simulator, as well as safe and improved responses in accordance with na onal standards for safety and respond mes will have an immediate beneficial impact for the Department. According to the Na onal Fire Academy, tanker trucks are the vehicles that are most o en involved in accidents. None of the surrounding communi es to which the Coral Springs Fire Department provides mutual aid have tanker trucks despite the extensive wildland interface. The Department’s 3,000 gallon tanker truck is frequently u lized in mutual aid calls. With the simulator, drivers will receive more extensive training on the opera on of these vehicles and reduce the number of incidents in which these vehicles are involved. Keeping the tanker trucks in service will benefit the en re region.

71


Emergency Medical Services capital projects—FY 2013 No Smoke System

FY 2013 Capital Budget— $175,000

Funding source: FEMA AFG Grant ($140,000) Expenditure account #: 106-4702-526-64-01

Project #: 131808

Revenue account #: 106-4702-331-24-01 Funding source: Loan ($35,000)

Expenditure account #: 327-9030-526-64-01

Project #: 133221

Project Description

Project Update

Diesel exhaust contains a mixture of gases and par culates that are proven to be dangerous: Studies have suggested a link between the exhaust and lung cancer. The soot (par culates) in the exhaust is known to cause eye irrita on and lung func on changes. This soot contains microscopic par cles onto which thousands of different substances a ach themselves, some toxic or carcinogenic. These ny par cles are then inhaled, reaching the deepest parts of the lungs. The exhaust may even be associated with heart disease. A study in the New England Journal of Medicine suggested that the carbon monoxide in diesel exhaust may worsen myocardial ischemia, a painful heart condi on caused by the lack of blood flow to the heart. The exhaust heightens the danger to any firefighter with a heart condi on. Addi onal risks that are drawing a en on and concern are impairments to visual percep on, manual dexterity, learning ability and the performance of complex tasks – all cri cal abili es for firefighters. When a vehicle starts up, exhaust blows all around the sta on. Tiny par cles land on every surface within the sta on and may even get into the firefighters’ living quarters. People in the sta on will ingest these par culates, through their nose, eyes and mouth and by touching anything. Just pu ng on their gear puts them at risk. And not just fire department personnel are at risk. The Coral Springs Fire Department hosts a variety of fire sta on guests including kindergarten children, Boy Scouts, Cub Scouts, Girl Scouts, Brownies, city officials, community leaders, student-trainees, and their own families who are all being exposed to these contaminants. Because staff and visitors are regularly exposed to a poten al carcinogen, the Coral Springs Fire Department needs to limit this exposure to the lowest possible level. Exhaust capture devices need to be mounted onto the vehicles to filter par culates out of the exhaust, preven ng the blowout of these harmful par cles. Today’s devices have been reported to trap 80-90% of the par culates. The devices are mounted on the trucks, so this risk will be reduced wherever the trucks are. This equipment will protect the public and the environment when the vehicles are deployed on call sites.

The Coral Springs Fire Department responded to nearly 16,000 calls last year. On average, the Department responds with three (3) units per call and on major calls up to ten (10) units can respond. When a call comes in, the first step is to start all necessary vehicles to let them warm up and go through the vehicle systems checks, while personnel put on turnout gear. The turnout gear is stored in the truck bay area and is exposed to the exhaust. The fire sta ons are energy efficient and weather sealed, so the exhaust is trapped and retained within the sta ons, se ling on the gear, supplies and equipment. Every me firefighters put on this gear they are being exposed to contaminants.

72

Project Justification The vehicles start up many mes each day and not just for calls. Every morning, each vehicle goes through a checkout process, requiring it to be started up. In addi on, various training exercises are conducted with the apparatus during the week. During hurricane standby situa ons, crews and apparatus in each sta on are increased to handle the increased workload. This creates an even greater exposure risk due to the frequent hurricane alerts and response periods in South Florida. By installing the direct source capture exhaust systems on our vehicles, the Coral Springs Fire Department will reduce personnel’s risk of exposure to a known carcinogen and ensure the long-term health of its firefighters. Having a healthy workforce reduces Department opera ng costs by avoiding health care expenses, workers compensa on claims and the resul ng over me when other personnel have to cover extra shi s. The direct source capture exhaust systems will prevent the exhaust par culates from contamina ng the eight fire sta ons, including the ALS rescues and their medical equipment. This medical equipment is used to treat the public and needs to be kept free of any carcinogens. A cleaner sta on will mean less future opera ng expense, with less wear and tear on the ven la on systems, less frequent filter changes and less frequent washings of fire gear. The exhaust systems will reduce the risk of contamina on for any visitors that may enter the sta on. They will also prevent the exhaust par culates from blowing out all over call sites, protec ng the public and the environment from contamina on.

Fiscal Year 2013 Capital Improvement Program Budget


Emergency Medical Services capital projects—FY 2013 Vehicle Communications System Upgrade Funding source: Loan

FY 2013 Capital Budget—$29,400

Expenditure account #: 327-9030-526-64-01

Project #: 133222

Programmed project cost FY 2013 FY 2014 FY 2015 FY 2016 FY 2017 FY 2018 Total

$ 29,400 $ 29,400 $ 30,000 $ 30,000 $ 30,000 $ 30,000 $178,800

Project Description Upgrade the intra-vehicle communica ons system in the rescue vehicles. The system es into the vehicle radio system and facilitates direct communica on between the vehicle cab and the pa ent care compartment.

Project Alternatives An alterna ve is to defer or delay the project. This will cause internal communica ons within the vehicle to degrade further.

Project Justification The current system needs frequent repairs and has poor audio clarity. The new system will help to ensure the safety and well-being of both vehicle passengers and the rescue staff by facilita ng a clear and dependable communica ons system within the vehicle.

City of Coral Springs, Florida

73


Emergency Medical Services capital projects—FY 2013 Glidescopes/Laryngoscopes

FY 2013 Capital Budget— $56,800

Funding source: Florida DOH Grant ($42,600) Expenditure account #: 106-4702-526-64-01 Revenue account #: 106-4702-334-20-01

Project #: 121831

Funding source: Loan ($14,200)

Project #: 133223

Expenditure account #: 327-9030-526-64-01

Project Description

Project Justification

This project is to purchase four video laryngoscopes to improve the intuba on process on pa ents. The total cost of four Glidescopes is es mated at $56,800. A grant applica on from the Florida Department of Health has been approved to aid with this purchase. The grant will pay 75% or $42,600 and the City's match will be 25% or $14,200.

The EMS department responds to more than 11,000 emergency calls each year. Providing appropriate care to our customers and rapid response and treatment is our top priority and cri cal for the life of pa ents. These videoscopes will help paramedics to successfully perform intuba on on pa ents, as quickly as possible and with less trauma to the pa ent. The video laryngoscopes will be part of the measures taken by the City of Coral Springs to ensure full compliance with Chapter 64J-1 of the Florida Administra ve Code.

Project Alternatives Without the aid of this equipment, the Emergency Medical Personnel will con nue with their current airway interven on process, using backup methods when ET tubes are unsuccessful. Based on the failure rate of year 2011, approximately 30% of our airway interven ons will con nue to experience delays in establishing a successful airway.

74

Fiscal Year 2013 Capital Improvement Program Budget


Emergency Medical Services capital projects—FY 2013 Chest Compression Devices

FY 2013 Capital Budget—$48,900

Funding source: Florida DOH ($36,675)

Expenditure account #: 106-4702-526-64-01 Revenue account #: 106-4702-334-20-01

Project #: 121832

Funding source: Loan ($12,225)

Expenditure account #: 327-9030-526-64-01

Project #: 133224

Project Description

Project Justification

This project is to obtain the proper equipment to perform compression during cardiopulmonary resuscita on (CPR). The funds requested are for the City's match to buy three Chest Compression Devices for Emergency Medical Services personnel. A grant applica on was submi ed and awarded to aid with the purchase of these devices. The granted amount is 75% of the total cost and the City's match will be 25%.

These devices are an essen al tool for a successful resuscita on of pa ents. The total cost of three Chest Compression Devices is $48,900. $36,675 or 75% of this expense will be funded by a Florida Department of Health Grant received during Fiscal Year 2012. The City’s cost will be only the cash matching por on of $12,225, or 25%.

Project Update In Fiscal Year 2012, two Chest Compression Devices were also funded via granted funds resul ng in only $8,000 cash matching por on for the City.

City of Coral Springs, Florida

75


Emergency Medical Services capital projects Lifepaks

FY 2013 Capital Budget—$0

Forecast project cost FY 2014 FY 2015 FY 2016 FY 2017 FY 2018 Total

$ 56,275 $ 57,964 $ 60,000 $ 60,000 $ 60,000 $294,239

Project Description

Project Justification

The Lifepak 15 unit is a specialized piece of equipment with far greater capabili es than the now commonplace automa c external defibrillators installed in nearly every public place. These units allow paramedics to view the electrical ac vity of the heart remotely, permi ng diagnosis of cardiac-related emergencies in the field. The device also allows EMS personnel to monitor carbon dioxide levels, carbon monoxide levels, blood pressure, pulse, and make pulse oxygena on assessments. It can also transmit essen al informa on to the receiving hospital prior to the pa ent’s arrival. The plan is to purchase two Lifepak 15 units each year to replace the exis ng ones that have reached the end of their useful life.

This specialized piece of equipment provides the resource necessary for the appropriate diagnosis of cardiacrelated emergencies. Pa ents will be transported to the appropriate facility with the best treatment for their illness. The project cost was calculated based upon a 10-year replacement plan with the purchase of two Cardiac Monitor Defibrillators per year. Delaying this project may result in excessive repair costs of monitors currently being used or having to purchase a new monitor without prior planning. This monitor is crucial to pa ent care and is required on all Advanced Life Support units.

Project Update Federal funds were granted in FY 2012 and helped finance 80% ($120,068)of the total cost to purchase five Lifepaks.

Power Lift Stretchers

FY 2013 Capital Budget—$0

Forecast project cost FY 2014 FY 2016 Total

$33,765 $35,000 $68,765

Project Description

Project Alternatives

Stretchers are used to facilitate the movement of pa ents from emergency scenes to rescue vehicles and then to the hospital. This specialized piece of equipment is carried on all ALS transport units and is designed to move pa ents safely while limi ng the poten al for injury to fire department employees. In Fiscal Year 2011, The City obtained a grant from the Florida Department of Health (DOH) to assist with funding of five Power Cots. The funds requested in Fiscal year 2012 will be used to purchase one more stretcher.

If units are not replaced, equipment will become fa gued, which could lead to poten al failure of the equipment resul ng in injuries to pa ents and/or employees.

76

Project Justification The projected life cycle of a stretcher is seven years; this is achieved through proper care and maintenance. Over the life span, this piece of equipment could be used to transport up to 8,000 pa ents, therefore it is cri cal to have an appropriate replacement schedule in place.

Fiscal Year 2013 Capital Improvement Program Budget


Emergency Medical Services capital projects Dive Rescue Equipment

FY 2013 Capital Budget—$0

Forecast project cost FY 2014 FY 2017 Total

$15,000 $15,000 $30,000

Project Description With waterways running throughout the City of Coral Springs, the Fire Department trains on and is fully prepared to respond to a host of water related emergencies. The Coral Springs Fire Department Dive Team has over twenty members, all of whom are cer fied as Dive Rescue Specialist. Personnel and training are not enough to keep this specialized team up and running. Specialized diving equipment contributes to the success of the fire department unit.

Stair Chairs

Project Justification Dive rescue opera ons are successfully performed by having the right personnel who are properly trained and well equipped. The equipment the fire department currently uses during a dive rescue opera on has aged and is need of replacement. It is extremely important that we keep up with technology and provide our members with state of the art equipment. Dive rescue opera on is one of the most dangerous opera ons a firefighter can engage in. By using the proper equipment for the job, we can improve the environment in which they work.

FY 2013 Capital Budget—$0

Forecast project cost FY 2015 Total

$22,060 $22,060

Project Description

Project Justification

Stair chairs are used to facilitate the movement of pa ents from upper floors by means of the stairway (especially useful when there is no elevator available or the elevator is too small). This specialized piece of equipment is designed to assist the movement of pa ents down stairs in a safe manner by reducing the weight of the pa ent through the stair chair’s mechanics.

The projected life cycle of a stair chair is 10 years; this is achieved through proper care and maintenance of the equipment. It is essen al to have an appropriate replacement schedule in place.

Project Alternatives Not replacing this essen al equipment could result in poten al failure of the equipment therefore causing injuries to pa ents and/or employees.

City of Coral Springs, Florida

77


Public Works

CIP by funding source FundingSource ProjectName ResourceRecoveryBoardGrant SingleStreamRecyclingProgram ResourceRecoveryBoardGrantTotal

FY2012 Budget

$100,000 $1,539,861 $1,539,861

OperatingGeneralFund WilesRoadWestEnd TerminusBeautificationStudy MullinsParkDrainage Study/StormHardeningofWestside DrainageSystemPermitRenewal CorporateParkDrainageStudy OperatingGeneralFundTotal EquityFinancing StreetLightUpgrades EquityFinancingTotal Total

78

FY2014 Plan

FY2015 Plan

FY2016 Plan

FY2017 Plan

FY2018 Plan

TotalCost FY2013Ͳ2018

$0 $0

$0 $0

$0 $0

$0 $0

$0 $0

$1,539,861 $1,539,861

$352,640 $225,000 $175,000 $100,000 $43,664 $30,000 $15,000 $10,000 $8,000 $0 $0 $959,304

$0 $0 $0 $0 $0 $20,000 $15,000 $10,000 $9,000 $0 $12,000 $66,000

$0 $0 $0 $0 $0 $20,000 $15,000 $10,000 $6,000 $50,000 $12,000 $113,000

$0 $0 $0 $0 $0 $20,000 $15,000 $10,000 $6,000 $0 $12,000 $63,000

$0 $0 $0 $0 $0 $20,000 $15,000 $10,000 $6,000 $0 $12,000 $63,000

$0 $0 $0 $0 $0 $0 $15,000 $10,000 $6,000 $0 $12,000 $43,000

$352,640 $225,000 $175,000 $100,000 $43,664 $110,000 $90,000 $60,000 $41,000 $50,000 $60,000 $1,307,304

$12,000

$205,000

$0

$0

$0

$0

$0

$205,000

$0 $0 $0 $12,000 $0

$100,000 $0 $0 $0 $0

$0 $24,450 $100,000 $12,000 $25,000

$0 $0 $0 $12,000 $25,000

$0 $0 $0 $12,000 $25,000

$0 $0 $0 $12,000 $0

$0 $0 $12,000 $0

$100,000 $24,450 $100,000 $60,000 $75,000

$0 $0 $0 $33,000 $0

$0 $100,000 $0 $300,000 $0 $255,200 $0 $12,000 $0 $225,000 $305,000 $1,053,650

$100,000 $300,000 $106,000 $0 $225,000 $768,000

$0 $300,000 $120,600 $0 $225,000 $682,600

$0 $0 $437,400 $0 $225,000 $674,400

$0 $0 $240,000 $0 $225,000 $477,000

$200,000 $900,000 $1,159,200 $12,000 $1,125,000 $3,960,651

FacilitiesReserves AirConditioningMaintenance/Repl $433,000 RoofReplacementandRepair $128,000 CityHallRoofReplacement $0 WaterConservingPlumbingUpgrades $100,000 CarpetReplacement $40,000 RenovateRestroomsinBothCityHalls $20,000 MiscellaneousOfficeRenovations $15,000 PressureCleaningͲCityHalls $12,000 InteriorPainting(CHNorthandSouth) $6,000 ExteriorPainting(CHNorthandSouth) $0 RepairsandUpgrades—EDF $14,000 FacilitiesReservesTotal Loan CityHallLighting&Front EntranceModifications A/CImprovementsatPolice's CommunicationsCenter MullinsParkDrainage WestSideMasterPlan SpeedHumpRepairandRestripe ParksSignReplacement EnergyEfficientA/CUpgrades InCityBuildings BrowardCountySign&PostRepl. AirConditioningMaintenance/Repl RadioReplacement RoofReplacementandRepair LoanTotal

FY2013 Budget

$0 $0 $0 $0 $0

$25,000 $25,000 $15,000 $10,000 $0 $75,000

$0 $0 $0 $0 $14,700 $14,700

$0 $0 $0 $0 $0 $0

$0 $0 $0 $0 $0 $0

$0 $0 $0 $0 $0 $0

$0 $0 $0 $10,500 $0 $10,500

$25,000 $25,000 $15,000 $20,500 $14,700 $100,200

$0

$20,000 $20,000

$30,000 $30,000

$30,000 $30,000

$30,000 $30,000

$30,000 $30,000

$30,000 $30,000

$170,000 $170,000

$2,899,165 $1,164,350

$911,000

$775,600

$767,400

$560,500

$7,078,015

Fiscal Year 2013 Capital Improvement Program Budget


Public Works CIP by total project cost ProjectName SingleStreamRecyclingProgram AirConditioningMaintenance/Repl RoofReplacementandRepair CityHallLighting&Front EntranceModifications CityHallRoofReplacement A/CImprovementsatPolice's CommunicationsCenter WaterConservingPlumbingUpgrades CarpetReplacement RenovateRestroomsinBothCityHalls WilesRoadWestEnd TerminusBeautificationStudy MullinsParkDrainage StreetLightUpgrades Study/StormHardeningofWestside MiscellaneousOfficeRenovations PressureCleaningͲCityHalls DrainageSystemPermitRenewal InteriorPainting(CHNorthandSouth) SpeedHumpRepairandRestripe EnergyEfficientA/CUpgrades InCityBuildings RadioReplacement WestSideMasterPlan BrowardCountySign&PostRepl. ParksSignReplacement ExteriorPainting(CHNorthandSouth) RepairsandUpgrades—EDF CorporateParkDrainageStudy Total

City of Coral Springs, Florida

FY2012 FY2013 Budget Budget $100,000 $1,539,861 $433,000 $352,640 $128,000 $225,000

FY2014 Plan $0 $255,200 $225,000

FY2015 Plan $0 $106,000 $225,000

FY2016 Plan $0 $120,600 $225,000

FY2017 Plan $0 $437,400 $225,000

FY2018 TotalCost Plan FY2013Ͳ2018 $0 $1,539,861 $240,000 $1,511,840 $225,000 $1,350,000

$12,000 $0

$205,000 $175,000

$0 $0

$0 $0

$0 $0

$0 $0

$0 $0

$205,000 $175,000

$0 $100,000 $40,000 $20,000

$100,000 $100,000 $43,664 $30,000

$0 $0 $0 $20,000

$0 $0 $0 $20,000

$0 $0 $0 $20,000

$0 $0 $0 $20,000

$0 $0 $0 $0

$100,000 $100,000 $43,664 $110,000

$0 $0 $0 $0 $15,000 $12,000 $0 $6,000 $12,000

$25,000 $25,000 $20,000 $15,000 $15,000 $10,000 $10,000 $8,000 $0

$0 $24,450 $30,000 $0 $15,000 $10,000 $0 $9,000 $12,000

$0 $0 $30,000 $0 $15,000 $10,000 $0 $6,000 $12,000

$0 $0 $30,000 $0 $15,000 $10,000 $0 $6,000 $12,000

$0 $0 $30,000 $0 $15,000 $10,000 $0 $6,000 $12,000

$0 $0 $30,000 $0 $15,000 $10,000 $10,500 $6,000 $12,000

$25,000 $49,450 $170,000 $15,000 $90,000 $60,000 $20,500 $41,000 $60,000

$0 $33,000 $0 $0 $0 $0 $14,000 $0

$0 $0 $0 $0 $0 $0 $0 $0

$100,000 $12,000 $100,000 $300,000 $25,000 $0 $12,000 $14,700

$100,000 $0 $0 $300,000 $25,000 $50,000 $12,000 $0

$0 $0 $0 $300,000 $25,000 $0 $12,000 $0

$0 $0 $0 $0 $0 $0 $12,000 $0

$0 $0 $0 $0 $0 $12,000 $0

$200,000 $12,000 $100,000 $900,000 $75,000 $50,000 $60,000 $14,700

$2,899,165 $1,164,350

$911,000

$775,600

$767,400

$560,500

$7,078,015

79


Public Works capital projects—FY 2013 Single Stream Recycling Program

FY 2013 Capital Budget—$1,539,861

Funding source: Resource Recovery Board Grant

Expenditure account #: 106-5501-541-31-02 Project #: 121813 Revenue account #: 106-5501-337-31-01

Project Description Broward County, through the Resource Recovery Board, has made grant funds available to member ci es of the Interlocal Agreement for Solid Waste for the purpose of advancing single stream recycling. The provision of recycling carts has been a successful method of handling the increase in recycling on residen al proper es. Currently, the City provides a 20 gallon can for single family and 96 gallon cart for mul -family proper es. The grant funds would be used to purchase 64 gallon carts for single family, and replace the 18 year-old 96 gallon carts at mul -family proper es. The carts would be distributed concurrent with the new solid waste and recycling contract effec ve January 1, 2014.

cart to each home in conjunc on with the switch from manual to automated collec on. Automated collec on requires a truck with a hydraulic arm which reaches out to collect the cart and dumps recyclables into the body of the vehicle, resul ng in the garbage company employee not having to physically handle the container. The City of Coral Springs is likely to include this method of collec on in its Request for Proposals for Solid Waste and Recycling Collec on Service targeted for release in January 2013. The City would purchase the carts separately during FY 2013, and provide to residents for use by the next Contractor, beginning in January 2014, thereby saving the cost of the carts as part of the annual fee paid by single family residents, and as part of the mul -family property monthly billing.

Project Justification Residen al Single Stream recycling is the commingling of materials into one container, replacing the former method of a two sort system, which required customers to separate paper from plas cs, glass, metals, and juice cartons. Single Stream generates an increase in volume which has resulted in several ci es in Broward County providing a 64 gallon

80

Fiscal Year 2013 Capital Improvement Program Budget


Public Works capital projects—FY 2013 Air Conditioning Maintenance/Replacement FY 2013 Capital Budget—$352,640 Funding source: Facilities Reserve

Expenditure account #: 005-5801-541-62-01

Project #: 134001

Programmed project cost FY 2013 FY 2014 FY 2015 FY 2016 FY 2017 FY 2018 Total

$ 352,640 $ 255,200 $ 106,000 $ 120,600 $ 437,400 $ 240,000 $1,511,840

Project Description

Project Justification

This project is a comprehensive program to ensure that all air condi oning systems throughout the City are working efficiently and effec vely. The age and condi on of the City A/C systems dictate they be replaced systema cally before they break down and must be designed, engineered, purchased, and installed on an emergency basis.

Keeping the A/C systems func oning properly and consistently is a key element for the health, welfare, and comfort of City staff and customers. Employee produc vity suffers if these systems fail. In addi on, new A/C components provide energy savings compared to exis ng units. The es mated average energy savings is 5-6% per year.

The $352,640 requested in FY 2013 will be used to replace AC components such as air handler units, compressor units, exhaust fans, etc. in the following loca ons: City Hall North, City Hall in the Mall, Mullins Park, Westside, Gun Range, Fire Sta on # 95, Fire Sta on # 43, Public Safety Evidence Room, and Crime Scene (Lab). This comprehensive air condi oning replacement program will help maintain City facili es in acceptable condi on for staff and visitors, while enhancing the environmental safety of each loca on. Having newer, more efficient and reliable Air Condi oning Systems will contribute to the City's sustainability program.

If we delay the A/C replacement program each year, we face the problem of having to replace A/C components on an emergency basis. Due to the lead me needed for these units, plus design and engineering me needed, that means some offices might be without condi oned air for several weeks or months, so a proac ve program is required. In addi on, there are unforeseen costs such as aging duct work, and code upgrades to comply with Florida Building Code requirements, such as structural issues, electrical, wind load, roof top unit clearances, roof top unit concealment etc.

Project Update This project uses compe vely bid contractor services for labor, parts and replacement components, technical support, and air condi oning consul ng services. All air condi oning units are included in a systema c 10-year replacement cycle. There are approximately 435 A/C systems in the City. Each unit has been inspected and placed in the replacement schedule based on its age and condi on (Usually a er comple ng 10 years in service).

City of Coral Springs, Florida

81


Public Works capital projects—FY 2013 Roof Replacement and Repair Funding source: Facilities Reserve

FY 2013 Capital Budget—$225,000 Expenditure account #: 005-5801-541-62-01

Project #: 134002

Programmed project cost FY 2013 FY 2014 FY 2015 FY 2016 FY 2017 FY 2018 Total

$ 225,000 $ 225,000 $ 225,000 $ 225,000 $ 225,000 $ 225,000 $1,350,000

Project Description

Project Alternatives

This project is part of the City’s Comprehensive Roof Management Program which schedules the maintenance, major repair, or replacement of roofs in 35 loca ons throughout the City. The budget also includes major inspec ons and repor ng on numerous roofs each year by our technical consultants. In 2013 we plan to con nue replacement/repairs to City Roofs as outlined in the NOVA Engineering Report from 4/2/2010. The following structures are scheduled for a roof repair/replacement in FY 2013:

Conduct a roof repair program that is reac ve rather than proac ve. Also, hire major technical crews, purchase equipment, and store materials for new in-house capacity. This would not be the op mal process.

Project Impact There is an impact on Financial Services for contrac ng and there is an impact on departments when work is being done on their par cular roof. In those situa ons, scheduling with the department is done to minimize disrup ons.

• North Community Park (Baseball field building)

Project Justification

• Mullins Park (Pool building)

If we delay the project, leaks become progressively more significant and repairs would have to be performed on an emergency basis. A scheduled roof replacement and maintenance program, including refurbishing, is the ideal method of keeping the roofs safe and func onal for employees and visitors at all City facili es.

• Fire Sta on #64 • Fire Sta on #43 • East Side U lity Plant (East garage/storage building) • City Hall South

82

Fiscal Year 2013 Capital Improvement Program Budget


Public Works capital projects—FY 2013 City Hall Lighting & Front Entrance Modifications FY 2013 Capital Budget—$205,000 Funding source: Loan

Expenditure account #: 327-9030-541-63-01

Project Description This project will improve ADA access to the front entrance to City Hall North. It will also address the step down to the east and west wings, when exi ng the lobby.

Project Update In Fiscal Year 2012, funds were budgeted for design along with es mates of construc on cost. This project was conceptually designed by CPZ Architects who has included ligh ng upgrades as part of the project’s scope as well as City Hall North and City Hall South entrance signs. The proposal includes engineering design and construc on costs. In the next phase, a ramp will be built form the east and west doors of the lobby in place of the exis ng step down.

Project #: 133249

concrete landing in the front of City Hall will be replaced with pavers or stamped concrete to create an aesthe c appeal and be er visibility to all customers and visitors. Other enhancements planned to improve safety at this building include ligh ng in front of the wings and along the center driveway. This project is included as a new ini a ve, suppor ng the Customer-Involved Government Strategic Priority in the Fiscal Year 2013 Business Plan.

Project Justification This project will provide be er accessibility to this facility while improving the aesthe cs of the front entrance into City Hall North. Presently, entry to the City Hall lobby has limited handicap accessibility. The minimum requirements are met by having entry into the building only from the front entrance. The step-downs associated with exi ng the east and west doors from the lobby have caused minor tripping incidents. This project will address those concerns, improving safety to all visitors of City Hall. This project will facilitate customer access to offices located on the east and west side of the building as well as entrance from the rear parking lot into City Hall offices. The

City of Coral Springs, Florida

83


Public Works capital projects—FY 2013 City Hall Roof Replacement Funding source: Facilities Reserve

FY 2013 Capital Budget—$175,000 Expenditure account #: 005-5801-541-62-01

Project #: 134003

safe environment.

Project Description This project is a con nua on of the roof replacement at City Hall North. For Fiscal Year 2013, the funds requested will be used to replace City Hall North center sec on, and will include City A orney’s office (c) single story original (west side center sec on).

Project Alternatives One alterna ve is to con nue to install more patches on the exis ng patches, a method that does not guarantee the leaks have been repaired. Currently, there are several areas where moisture is trapped under the surface. The only way to eliminate that is to remove the old surface materials and add new materials. Another alterna ve is to replace all the sec ons of the roof at one me and the cost would be $403,700.

Project Impact Financial Services will provide the contrac ng support. Development Services will provide permi ng, inspec ng, and engineering support.

Project Purpose City Hall has 25,000 square feet of roof surface that has been in poor condi on for several years. The roofing study from Nova Engineering and Environmental confirmed the 2001 study from Thermal Imaging which indicated that the roof had reached the life expectancy and are in need of replacement. The purpose of this project is to replace the damaged roof, reduce repair expenditures and frequency, and provide all City employees and visitors a

84

Project Justification Con nuing to repair the roof while it is in the current condi on is not the most economically feasible or the most func onal alterna ve. In addi on, there is an issue of safety involved. If the wood under various roof sec ons is not replaced, the result could be major holes or roof caving. Currently, there are several areas where moisture is trapped under the surface and that situa on has to be eliminated. The only way to do that is to remove the old surface materials and add new materials.

Fiscal Year 2013 Capital Improvement Program Budget


Public Works capital projects—FY 2013 A/C Improvements at Police Communications Ctr. FY 2013 Capital Budget—$100,000 Funding source: Loan

Expenditure account #: 327-9030-541-63-01

Project #: 133250

Project Description

Project Justification

The Police Department's 911 Call Center Equipment room is currently air condi oned by the central A/C system. The cooling is insufficient to maintain op mum temperature for the heat genera ng call center equipment. This project will install two new dedicated units sized to effec vely provide air condi oning in this space. In addi on, the new units will add vibra on and sound through the walls and ceiling which will be mi gated through the installa on of sound proofing material and solid core doors. All electrical, plumbing, and mechanical work will be performed by a contractor. The design plans are complete and es mates have been received by companies on contract with the City.

Staff from Police Department, Informa on Services, and Public Works have met during FY 2011 and 2012 to plan and determine necessary air condi oning improvements due to the heat load generated by the current and future call center equipment. The need for dedicated cooling system is documented by the rising temperature in the equipment room. The over hea ng of the electronic equipment can cause a failure interrup ng call center opera ons.

Water Conservation Plumbing Upgrades Funding source: Facilities Reserve

FY 2013 Capital Budget—$100,000

Expenditure account #: 005-5801-541-62-01

Project #: 134004

Project Description

Project Justification

Upgrade exis ng restroom plumbing fixtures, such as toilets, urinals, faucets, and shower heads to water saving devices in 12 City facili es. This amount includes material and proposed labor to install new equipment.

The City was awarded an Energy Efficiency and Conserva on Block Grant in the amount of $1,148,200 in 2009 for a variety of projects intended to iden fy energy saving projects for future implementa on. One of the grant funded projects was to conduct “energy audits” which examined 12 buildings resul ng in recommenda ons for retrofi ng air condi oning, plumbing, roofing, and exterior ligh ng.

Project Update Retrofi ng plumbing fixtures to water conserva on devices was recommended as a result of an energy audit conducted in 2009 and 2010. In FY 2012, plumbing retrofits were accomplished in City Hall South, Fire Sta ons 43 and 95, the Westside Compound. In FY 2013, the following facili es will be targeted: Charter School, Fire Training Academy, City Hall North, Gymnasium, Tennis Center, Aqua cs, Cypress Hammock Park, and Center for the Arts.

City of Coral Springs, Florida

This program focuses on replacing toilets, urinals, faucets, and showerheads at the following City buildings: Charter School, Gym, Tennis Center, Cypress Park, Center for the Arts, Aqua cs, City Hall North, City Hall South, Training Academy, Westside maintenance compound and Fire Sta ons 95 and 43. For example, the Consultant’s report for the Center for the Arts observed the poten al for “30% in water savings through the installa on of water conserving mo on ac vated low flow flush valves or water strainers.” The report iden fied similar benefits at the 12 buildings evaluated under the Audit. This project links to the on-going ini a ve “Water Saving Devices” in the FY 2013 Business Plan.

85


Public Works capital projects—FY 2013 Carpet Replacement Funding source: Facilities Reserve

FY 2013 Capital Budget—$43,664 Expenditure account #: 005-5801-541-63-01

Project #: 134006

Project Description

Project Alternatives

This is an on-going project to replace carpet in City Hall South as part of a comprehensive plan to replace carpet on a scheduled basis. The funds requested in Fiscal Year 2013 will be used for carpet replacement for Communica ons and Marke ng and the City Clerk’s Office.

Delaying replacement of carpet on a scheduled basis could result in carpets becoming unsightly and poten ally unsafe if worn out.

Project Justification Scheduled replacement of carpe ng is necessary to maintain the appearance and safety of any facility.

Renovate Restrooms in Both City Halls Funding source: Facilities Reserve

FY 2013 Capital Budget—$30,000

Expenditure account #: 005-5801-541-63-01

Project #: 134007

Programmed project cost FY 2013 FY 2014 FY 2015 FY 2016 FY 2017 Total

$ 30,000 $ 20,000 $ 20,000 $ 20,000 $ 20,000 $110,000

Project Description These funds will be used to renovate all six remaining restrooms in both City Halls at a rate of two restrooms per year and install water saving devices per the Leadership in Energy and Environmental Design (LEED) guidelines. In Fiscal Year 2013 the plan is to con nue with upgrades on the East Wing restrooms. In Fiscal Year 2014 upgrade restrooms in the West Wing (including new par ons, ceilings, and ligh ng). City Hall South (including new par ons, ceilings, and ligh ng) is scheduled for Fiscal Year 2015.

Project Impact Financial Services will provide contrac ng and purchasing services.

86

Project Justification Bathrooms in the buildings have aged and exis ng fixtures are inefficient. They are used by both employees and visitors to the buildings and are in need of renova on.

Fiscal Year 2013 Capital Improvement Program Budget


Public Works capital projects—FY 2013 Wiles Rd.West end Terminus Beautification Study FY 2013 Capital Budget—$25,000 Funding source: Operating (General Fund)

Expenditure account #: 001-9030-541-63-01

Project #: N/A

Project Description

Project Alternatives

Wiles Road, west of Coral Ridge Drive, terminates in a dead end at the Sawgrass expressway. The sec on west of 123rd Ave has a lakeside view to the north, a vacant lot, and the Waste Transfer sta on to the south. The intent of this project is to consider conceptual designs to beau fy the dead end through crea on of a viewing area out over the lake, with passive park features such as picnic tables, benches, landscaping, etc., while crea ng a cul de sac for easy U-turns and improving the exterior appearance of the Waste Transfer Sta on. This phase of the project is for a feasibility study only, as the work would involve approvals from Broward County, as wells as entering a future maintenance agreement, subject to approval by the City and County Commission.

Wiles Road is a County road, and the alterna ve would be to approach Broward County to request they make improvements to the right of way at the end of Wiles Road. They do not have funding for the project. The County will have to approve any improvements under this Project. Following the study, it may be advisable to approach the County with the study, and see if there is any cost sharing opportunity for construc on.

Mullins Park Drainage Funding source: Operating (General Fund)

Project Justification The Wiles Road west end terminus has beau ful natural features, such as the lakeside view, that have the poten al for becoming a passive park. Many vehicles can be observed parked there during the day looking out over the water. The project has the poten al to be a wonderful enhancement to the end of Wiles Road.

FY 2013 Capital Budget—$25,000 Expenditure account #: 001-9030-541-63-01

Project #: N/A

Programmed project cost FY 2013 FY 2014 Total

$25,000 $24,450 $49,450

Project Description The project will consist of preparing shop drawings and surveying to perform all work; supply a drainage structure with manhole and four openings; supply and install all needed corrugated metal pipe matching exis ng sizes; seal and block one 24 inch culvert pipe; backfill around all CMP and manhole a er all work is done with fill, then sod the area.

Project Impact Parks and Recrea on will maintain the new green area.

City of Coral Springs, Florida

Project Justification This project links to Neighborhood & Environmental Sustainability. At Mullins Park, just east of the Volunteer Services building there is a drainage ditch that abuts the sidewalk. This project will alleviate a safety hazard of a deep ditch too close to the road. This project is related to the Downtown Walkways Project.

87


Public Works capital projects—FY 2013 Street Light Upgrades Funding source: Equity Financing

FY 2013 Capital Budget—$20,000 Expenditure account #: 324-9030-541-64-01

Project #: 133203

Programmed project cost FY 2013 FY 2014 FY 2015 FY 2016 FY 2017 FY 2018 Total

$ 20,000 $ 30,000 $ 30,000 $ 30,000 $ 30,000 $ 30,000 $170,000

Project Description

Project Alternatives

This project will provide funding for the various services associated with new street light requests from residents. Funding is also used to trim swale trees blocking street light output. The annual Residen al Survey iden fied several areas of the City in which residents felt street ligh ng should be improved. Funding levels in future years will be based on customer sa sfac on survey results.

If not approved, the City will be required to deny resident requests for new street lights or upgrades.

Project Impact Once a request for a new street light or an illumina on upgrade is received, Public Works conducts a neighborhood survey to determine if the requested new or upgraded street light is agreeable to the surrounding neighbors.

Project Justification Residents con nually request new street lights or upgrades to the exis ng street lights. In most cases, the reason for the requests are to increase neighborhood safety. In addi on, there are about 20 requests pending design from FPL. This project links to the on-going ini a ve “Street Ligh ng Improvements” included in the Fiscal Year 2013 Business Plan.

88

Fiscal Year 2013 Capital Improvement Program Budget


Public Works capital projects—FY 2013 Study/Storm Hardening of Westside Funding source: Operating (General Fund)

FY 2013 Capital Budget—$15,000 Expenditure account #: 001-9030-541-63-01

Project #: N/A

Project Description

Project Justification

The Westside Maintenance Compound houses the Streets, Fleet, and Central Stores staff during a hurricane. The Westside Complex houses the tools and equipment relied on by these three units. This study will evaluate the ability of the structure to withstand hurricane force winds then recommend possible methods of strengthening the building.

The Westside Compound is the support facility for Streets, Central Stores, and the Garage opera on. All three units have an important role in the response and recovery following a hurricane. Past standard opera ng procedures have called for employees to work during inclement weather; therefore the building must be evaluated for safety enhancements. Since it was built prior to Hurricane Andrew, the maintenance complex is not up to the same hurricane standards as other city facili es.

Miscellaneous Office Renovations Funding source: Facilities Reserve

FY 2013 Capital Budget—$15,000

Expenditure account #: 005-5801-541-62-01

Project #: 134005

Programmed project cost FY 2013 FY 2014 FY 2015 FY 2016 FY 2017 FY 2018 Total

$15,000 $15,000 $15,000 $15,000 $15,000 $15,000 $90,000

Project Description This project will provide a budget for minor renova ons of City office space to accommodate changes that were unforeseen during the previous budget process.

Project Justification Each year, unforeseen altera ons in department makeup or staffing modifica ons have an effect on the efficiency of the physical environment. This project will absorb some of the costs associated with the organizing and restructuring of the work space to help accommodate these changes.

City of Coral Springs, Florida

89


Public Works capital projects—FY 2013 Pressure Cleaning—City Halls Funding source: Facilities Reserve

FY 2013 Capital Budget—$10,000 Expenditure account #: 005-5801-541-63-01

Project #: 134008

Programmed project cost FY 2013 FY 2014 FY 2015 FY 2016 FY 2017 FY 2018 Total

$10,000 $10,000 $10,000 $10,000 $10,000 $10,000 $60,000

Project Description

Project Justification

The walls and sidewalks of City Hall North and South will be pressure cleaned quarterly.

This is an ongoing project to keep City Hall North and South safe and looking a rac ve. Dirt, mold, and mildew con nually accumulate on these buildings, sidewalks, and parking areas. Allowing the dirt and mildew to accumulate compromises safety and, in some cases, the physical integrity of the buildings. Periodic pressure cleaning is an inexpensive solu on.

Drainage System Permit Renewal Funding source: Operating (General Fund)

FY 2013 Capital Budget—$10,000 Expenditure account #: 001-9030-541-63-01

Project #: N/A

Programmed project cost FY 2013 FY 2018 Total

$10,000 $10,500 $20,500

Project Description

Project Justification

This project is for the 5-year renewal of drainage system permits. There are approximately 100 permits requiring renewal, with 20 being renewed on an annual basis. The cumula ve cost for the permit renewal over a five year period is $50,000.

Coral Springs Improvement District (CSID) and North Springs Improvement District (NSID) both request a permit renewal. The average cost of a drainage system permit is $500. In addi on, a professional engineer must cer fy the renewals at a cost of up to $300 each. The total project cost of $50,000 is being funded over a five year period, with an es mated expense of $10,000 per year.

90

Fiscal Year 2013 Capital Improvement Program Budget


Public Works capital projects—FY 2013 Interior Painting (CH North and South) Funding source: Facilities Reserve

FY 2013 Capital Budget—$8,000

Expenditure account #: 005-5801-541-63-01

Project #: 134009

Programmed project cost FY 2013 FY 2014 FY 2015 FY 2016 FY 2017 FY 2018 Total

$ 8,000 $ 9,000 $ 6,000 $ 6,000 $ 6,000 $ 6,000 $41,000

Project Description

Project Justification

Provide interior pain ng services for the common areas of City Hall North and City Hall South as needed.

Common area walls in these facili es are subject to ongoing use and abuse indicated by marks, scuffs, handprints, and fingerprints. Rou ne maintenance will keep these buildings in good condi on. This project supports the "Community Pride Phase IV" on-going ini a ve in the Fiscal Year 2013 Business Plan.

Broward County Sign & Post Replacement

FY 2013 Capital Budget—$0

Forecast project cost FY 2014 FY 2015 FY 2016 Total

$300,000 $300,000 $300,000 $900,000

Project Description

Project Alternatives

This project is for the replacement of aged traffic signs and/ or alternate post style, with Broward County standard sign and square post, to achieve an aesthe c improvement and uniform appearance of signs across the City. This project links to the Neighborhood and Environmental Sustainability Strategic Priority and the City’s goal to enhance the aesthe cs by its 50th anniversary.

Allow signs and posts to con nue to be replaced by Broward County. Considering County work load and staff cut backs over the years, Broward County Traffic Engineering will accomplish the replacement in their me frame of approximately three years.

Project Update A survey was conducted of one square mile to obtain an average count of signs and posts on residen al streets in the City presently being maintained by Broward County Traffic Engineering. A er computa ons were completed it was determined that there are approximately 7,200 signs, posts and hardware involved. The ra onale of the request is to conform signage city-wide to a uniform appearance as well as to be able to withstand a stronger wind load.

City of Coral Springs, Florida

91


Public Works capital projects Energy Efficient A/C Upgrades in City Buildings

FY 2013 Capital Budget—$0

Forecast project cost FY 2014 FY 2015 Total

$100,000 $100,000 $200,000

Project Description

Project Justification

This project will implement the energy saving recommenda ons for HVAC systems resul ng from an energy audit conducted in 2009. Facili es completed to date include the Charter School, the Gym and Center for the Arts. The proposed upgrades scheduled for 2014 and 2015 include: Fire Sta on #43 and #95, Donald P. Haupt Fire Training Academy, City Hall North, and City Hall South.

Upgrades to air condi oning systems were suggested as a result of energy audits conducted on 12 City buildings. Recommenda ons included retrofi ng air condi oning, plumbing, roofing, and exterior ligh ng.

West Side Master Plan

FY 2013 Capital Budget—$0

Forecast project cost FY 2014 Total

$100,000 $100,000

Project Description

Project Update

Prepara on of the West Side Master Plan was completed in 2007. The original plan, which included improvements to all sec ons of the West Side Complex, has been revised to meet the immediate need for more work space at the garage. To achieve this, the following sequence of events must occur:

The Mullins Park storage building and repair of the grinder pump sta on are completed. The conversion of the old Parks storage building and reloca on of the Facili es carpenter shop began in FY 2010 and was completed in 2011. The construc on of the concrete overhang must be deferred un l a new li sta on can be built at the West Side complex. The request to build a li sta on has been budgeted in the CIP for the Water and Sewer Fund in FY 2012 and a contract has been let for the work in October 2012. Construc on of the concrete overhang will begin during FY 2014.

• Build a new storage building for parks equipment in the maintenance yard in Mullins Park. • Reloca on of the facili es carpenter shop to the space available a er moving parks equipment to Mullins. • Conversion of the former carpenter shop into vehicle service bays. • Ancillary improvements also include construc on of concrete canopy/overhangs to provide shade for mechanics’ work area when vehicles are stacked up outside the exis ng garage. • Perform repairs to the exis ng grinder pump sta on (a mini li sta on) that services the en re facility.

Project Impact Financial Services Department will provide contrac ng services. Public Safety and Parks will be involved in planning where appropriate. The West Side complex is currently occupied by Public Works (Fleet Services, Streets Division, and Facili es Division), Parks and Recrea on Department, Public Safety Department, and Financial Services Department.

Project Justification This project is being requested due to immediate demand for addi onal garage staff work space, the construc on of overhangs for improved mechanics’ work condi ons, and repairs to the grinder pump sta on.

92

Fiscal Year 2013 Capital Improvement Program Budget


Public Works capital projects Park Sign Replacement

FY 2013 Capital Budget—$0

Forecast project cost FY 2014 FY 2015 FY 2016 Total

$25,000 $25,000 $25,000 $75,000

Project Description

Project Justification

This project links with Neighborhood and Environmental Sustainability Strategic Priority. Park signage and posts are in need of replacement. In addi on, they need to be brought up to Broward County Traffic Engineering Standards. Mullins and Cypress parks were budgeted in FY 2012 with Be Stradling and North Community parks scheduled for FY 2014 and the neighborhood parks in future years. There are approximately 610 signs and posts in 20 parks needing replacement.

To ensure all signs at City parks are maintained at the highest standards. If these signs are not replaced, they will become faded and illegible. “U” channel posts will be replaced with square to meet Broward County standards. Residents and visitors will no ce aesthe c improvements as a result of the replacement of the signs and posts.

Corporate Park Drainage Study

FY 2013 Capital Budget—$0

Forecast project cost FY 2014 Total

$14,700 $14,700

Project Description

Project Justification

The Public Works Department will hire an outside engineer to assess and evaluate the exis ng Corporate Park drainage system. The purpose of the study is to iden fy issues affec ng the drainage system such as broken or damaged structures, obstruc ons, etc. Other components such as flumes, inlets, drainage swales, and ou alls will be evaluated and included in the master plan for future improvements. This project links to the “Neighborhood & Environmental Sustainability” Strategic Priority.

Current drainage system is in need of upgrading to allow flow of rainwater as well as keeping roads clear of flooding. This study will help to iden fy any problems on the structure, before they become a safety issue.

City of Coral Springs, Florida

93


Public Works capital projects Repairs and Upgrades—EDF

FY 2013 Capital Budget—$0

Forecast project cost FY 2014 FY 2015 FY 2016 FY 2017 FY 2018 Total

$12,000 $12,000 $12,000 $12,000 $12,000 $60,000

Project Description This project is to perform rou ne repair and maintenance to the Economic Development Founda on building. Repairs and upgrades are es mated at $12,000 for FY 2014-FY 2018. The condi on of the building will be evaluated to determine specific repairs needed for each year.

Project Justification The Economic Development Founda on office serves as a facilitator for all Enterprise Coral Springs Small Business Units (SBUs). This office should be maintained in op mal condi on to be able to provide services to our community. Refurbishment of the conference room is part of the scheduled upgrades at the EDF office as well as air condi oning maintenance and other miscellaneous repairs.

Speed Hump Repair and Re-Stripe

FY 2013 Capital Budget—$0

Forecast project cost FY 2014 FY 2015 FY 2016 FY 2017 FY 2018 Total

$12,000 $12,000 $12,000 $12,000 $12,000 $60,000

Project Description

Project Justification

The funds requested for this project will be u lized for repair parts and striping of exis ng speed humps. Speed humps are necessary traffic calming devices used to reduce speeding on Coral Springs streets. This project supports the “Traffic Mobility and Connec vity” strategic priority.

The Traffic Management Team has determined that the exis ng traffic calming devices (speed humps and speed cushions) need scheduled repair and upkeep. The work to be performed will include purchasing replacement parts as needed as well as re-striping the advanced warning. The purchase of speed humps is budgeted under the Traffic Calming project. These funds are requested for costs associated with maintenance only.

94

Fiscal Year 2013 Capital Improvement Program Budget


Public Works capital projects Radio Replacement

FY 2013 Capital Budget—$0

Forecast project cost FY 2014 Total

$12,000 $12,000

Project Description

Project Alternatives

The purpose of this project is to replace 39 exis ng analog radios with digital radios. These radios are used by Public Works Streets employees to communicate effec vely while in the field. In addi on, staff from Facili es Division also need these radios as a communica on tool when performing upkeep work at various City buildings.

Eliminate the use of radios in the Streets Division. This would reduce employee efficiency and have a nega ve impact on the aesthe cs of our streets.

Exterior Painting (CH North and South)

Project Justification The Police Department recommended upgrading to digital radios to be compa ble with system changes and technology upgrades.

FY 2013 Capital Budget—$0

Forecast project cost FY 2015 Total

$50,000 $50,000

Project Description

Project Justification

Paint the exterior of City Hall North and City Hall South. These facili es are visited by many residents throughout the year. These funds will ensure these buildings are well maintained.

The exterior of both buildings were painted last year. It will be necessary to paint them again in four years in order to keep up their appearance. This project links to the “Community Pride” on-going ini a ve in the Fiscal Year 2013 Business Plan.

City of Coral Springs, Florida

95


Sportsplex/Tennis Center CIP by funding source FundingSource ProjectName TreeTrustFund LandscapeNorthParcel TreeTrustFundTotal OperatingGeneralFund ReplaceBackstopNetting Fencing—TennisCourts OperatingGeneralFundTotal Loan ResurfacingTrackandCourts ReplaceClubhouseFurniture AdditionalTennisCourts ArtificialTurfforStadium ReplaceWindscreensandNets AthleticComplexEquipment ShadeShelters—Clubhouse BrickPaverRecondition ParkandAquaticsSignage CarpetReplacement ReplaceMeetingRoomWindows DogParkExerciseEquipment ResurfaceTennisCourts ExteriorPainting—Athletics ShadeShelters—Athletics ExteriorPainting—Clubhouse ShadeShelters—TennisCourts InteriorPainting—Clubhouse Paint/RecushionCourts AttheTennisCenter LoanTotal Total

96

FY2012 Budget

FY2013 Budget

FY2014 Plan

FY2015 Plan

FY2016 Plan

FY2017 Plan

FY2018 Plan

TotalCost FY2013Ͳ2018

$0

$15,000 $15,000

$200,000 $200,000

$0 $0

$0 $0

$0 $0

$0 $0

$215,000 $215,000

$0 $0

$8,000 $5,000 $13,000

$0 $5,000 $5,000

$0 $5,000 $5,000

$0 $5,000 $5,000

$0 $5,000 $5,000

$0 $5,000 $5,000

$8,000 $30,000 $38,000

$0 $0 $0 $0 $0 $10,000 $0 $8,000 $31,000 $0 $0 $7,000 $0 $0 $0 $0 $0 $0

$0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0

$78,000 $15,000 $170,000 $700,000 $8,000 $10,000 $4,700 $0 $8,000 $0 $25,000 $5,000 $39,000 $0 $0 $0 $7,300 $0

$0 $0 $0 $0 $0 $0 $0 $8,500 $0 $0 $0 $8,000 $0 $6,325 $17,000 $10,000 $0 $0

$0 $0 $0 $0 $9,000 $10,000 $0 $0 $0 $8,000 $0 $0 $0 $0 $0 $0 $0 $10,000

$0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $5,000 $40,000 $0 $0 $0 $0 $0

$0 $0 $0 $0 $0 $10,000 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0

$78,000 $15,000 $170,000 $700,000 $17,000 $30,000 $4,700 $8,500 $8,000 $8,000 $25,000 $18,000 $79,000 $6,325 $17,000 $10,000 $7,300 $10,000

$0 $44,000 $0 $1,114,000

$13,000 $62,825

$0 $37,000

$0 $45,000

$0 $10,000

$57,000 $1,268,825

$28,000 $1,319,000

$67,825

$42,000

$50,000

$15,000

$1,521,825

$0

Fiscal Year 2013 Capital Improvement Program Budget


Sportsplex/Tennis Center CIP by total project cost ProjectName LandscapeNorthParcel ReplaceBackstopNetting Fencing—TennisCourts ShadeShelters—Clubhouse ReplaceWindscreensandNets ReplaceClubhouseFurniture CarpetReplacement ResurfacingTrackandCourts DogParkExerciseEquipment BrickPaverRecondition ExteriorPainting—Athletics ReplaceMeetingRoomWindows ExteriorPainting—Clubhouse ResurfaceTennisCourts InteriorPainting—Clubhouse ShadeShelters—Athletics AthleticComplexEquipment ShadeShelters—TennisCourts ArtificialTurfforStadium ParkandAquaticsSignage AdditionalTennisCourts Paint/RecushionCourts AttheTennisCenter

FY2012 Budget $0 $0 $0 $0 $0 $0 $0 $0 $7,000 $8,000 $0 $0 $0 $0 $0 $0 $10,000 $0 $0 $31,000 $0

FY2013 Budget $15,000 $8,000 $5,000 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0

FY2014 Plan $200,000 $0 $5,000 $4,700 $8,000 $15,000 $0 $78,000 $5,000 $0 $0 $25,000 $0 $39,000 $0 $0 $10,000 $7,300 $700,000 $8,000 $170,000

FY2015 Plan $0 $0 $5,000 $0 $0 $0 $0 $0 $8,000 $8,500 $6,325 $0 $10,000 $0 $0 $17,000 $0 $0 $0 $0 $0

FY2016 Plan $0 $0 $5,000 $0 $9,000 $0 $8,000 $0 $0 $0 $0 $0 $0 $0 $10,000 $0 $10,000 $0 $0 $0 $0

FY2017 Plan $0 $0 $5,000 $0 $0 $0 $0 $0 $5,000 $0 $0 $0 $0 $40,000 $0 $0 $0 $0 $0 $0 $0

$5,000

$0

$44,000

$13,000

$0

$0

$0

$57,000

$28,000 $1,319,000

$67,825

$42,000

$50,000

$15,000

$1,521,825

Total

City of Coral Springs, Florida

FY2018 TotalCost Plan FY2013Ͳ2018 $0 $215,000 $0 $8,000 $5,000 $30,000 $0 $4,700 $0 $17,000 $0 $15,000 $0 $8,000 $0 $78,000 $0 $18,000 $0 $8,500 $0 $6,325 $0 $25,000 $0 $10,000 $0 $79,000 $0 $10,000 $0 $17,000 $10,000 $30,000 $0 $7,300 $0 $700,000 $0 $8,000 $0 $170,000

97


Sportsplex/Tennis Center capital projects—FY 2013 Landscape North Parcel Funding Source: Tree Trust Fund

FY 2013 Capital Budget—$15,000 Expenditure account #: 102-7812-572-63-34

Project #: N/A

Programmed project cost FY 2013 FY 2014 Total

$ 15,000 $200,000 $215,000

Project Description

Project Justification

This project’s goal is to install landscaping and irriga on on the vacant 3.8 acres land located on he north end of Sportsplex. Funds from the Tree Trust Fund will be u lized for the ini al phase.

This project will dress up the front parcel which is the entrance to the park and create a be er appearance along Sample Road at the Sawgrass entrance. More intense future development would s ll be possible. This project is a new ini a ve in the Fiscal Year 2013 Business Plan.

Replace Backstop Netting Funding source: Operating (General Fund)

FY 2013 Capital Budget—$8,000 Expenditure account #: 001-9030-572-63-01

Project #: N/A

Project Description

Project Justification

The backstop ne ng on the baseball and so ball fields are over eight years old and have deteriorated as a result of inclement weather and con nued usage. The $8,000 budget will be used to replace this equipment in Fiscal Year 2013.

Ongoing maintenance for athle c facili es is required in order to provide a safe environment to all players and visitors watching games. The ne ng serves as a barrier to protect spectators when foul balls occur.

98

Fiscal Year 2013 Capital Improvement Program Budget


Sportsplex/Tennis Center capital projects—FY 2013 Fencing—Tennis Courts Funding source: Operating (General Fund)

FY 2013 Capital Budget—$5,000 Expenditure account #: 001-9030-572-64-01

Project #: N/A

Programmed project cost FY 2013 FY 2014 FY 2015 FY 2016 FY 2017 FY 2018 Total

$ 5,000 $ 5,000 $ 5,000 $ 5,000 $ 5,000 $ 5,000 $30,000

Project Description

Project Justification

The Tennis Courts are aging and fencing becomes damaged and pulls away from frames, causing liability concerns. To prevent any injuries, the City began replacing fencing at the Tennis Courts in FY 2011 and will con nue this program for the next five years.

The Tennis Courts are enjoyed by many residents and visitors annually. It is important to maintain the courts to provide a safe environment. Fencing replacement has become necessary to avoid any injuries.

City of Coral Springs, Florida

99


Sportsplex/Tennis Center capital projects Artificial Turf for Stadium

FY 2013 Capital Budget—$0

Forecast project cost FY 2014 Total

$700,000 $700,000

Project Description Replace the exis ng sod on the stadium football/soccer field with ar ficial turf.

Additional Tennis Courts

Project Justification This project will provide savings in maintenance costs and reduce down me for field maintenance. Currently, both Coral Glades High School and the Charter School use the stadium field for football (both varsity and JV) and soccer games. City programs also use the field. The Coral Glades High School band also u lizes the field to prac ce for performances during games and compe on. All of this usage requires maintenance cost and me for the grass to rest and resod. An ar ficial turf field would be more available for school and city programming.

FY 2013 Capital Budget—$0

Forecast project cost FY 2014 Total

$170,000 $170,000

Project Description Membership at the Tennis Center has reached its maximum level due to a shortage of court availability. The facility has designated space for two addi onal courts in the proximity of the stadium court. These two new courts would increase capacity for an addi onal 40 members. The addi onal courts would also ease in accommoda ng league play.

Project Justification Addi onal revenue generated by two new tennis courts is es mated at $15,000 to $20,000 per year. In addi on, two new courts will allow for increased availability of courts, therefore increasing customer sa sfac on.

100

Fiscal Year 2013 Capital Improvement Program Budget


Sportsplex/Tennis Center capital projects Resurfacing Track and Courts

FY 2013 Capital Budget—$0

Forecast project cost FY 2014 Total

$78,000 $78,000

Project Description This project is to resurface basketball courts and the track every five years to maintain a clean and safe surface.

Project Update This will be part of the ongoing resurfacing program for tennis and basketball courts throughout the City. The basketball courts and the track were last resurfaced in 2009.

Project Impact Support from Financial Services will be needed for preparing a bid for this project.

Project Justification With the heavy wear that these facili es receive, it is necessary to resurface the track and courts on a regular basis.

Paint/Recushion Courts—Tennis Center

FY 2013 Capital Budget—$0

Forecast project cost FY 2014 FY 2015 Total

$44,000 $13,000 $57,000

Project Description

Project Justification

The four deco-turf tennis courts at the Tennis Center need to be recushioned approximately every six years. In addi on, laser-grading clay courts every three years will be required due to heavy usage.

Periodic resurfacing is required to keep the courts and the facility in the best and safest condi on possible for the community.

City of Coral Springs, Florida

101


Sportsplex/Tennis Center capital projects Resurface Tennis Courts

FY 2013 Capital Budget—$0

Forecast project cost FY 2014 FY 2017 Total

$39,000 $40,000 $79,000

Project Description

Project Justification

This project is to resurface eight tennis courts at Cypress Park and some neighborhood courts.

Due to heavy usage, the courts must be resurfaced at least every five years to remain in safe and playable condi on.

Replace Meeting Room Windows

FY 2013 Capital Budget—$0

Forecast project cost FY 2014 Total

$25,000 $25,000

Project Description

Project Justification

Replace the second story windows in the clubhouse mee ng room with hurricane proof windows.

The windows on the second floor have deteriorated glass; therefore, hurricane shu ers are difficult to install. Installing hurricane proof windows would eliminate the need for two staff members having to climb ladders to reach and install manual shu ers during a storm. As a result, staff me will be more efficient by allowing these employees to perform other safety measures related to hurricane prepara on.

Replace Clubhouse Furniture

FY 2013 Capital Budget—$0

Forecast project cost FY 2014 Total

$15,000 $15,000

Project Description

Project Justification

The $15,000 request is to replace the furniture in the Tennis Center clubhouse.

Most of the furniture in the clubhouse is the original furniture from 1995 and needs to be replaced.

102

Fiscal Year 2013 Capital Improvement Program Budget


Sportsplex/Tennis Center capital projects Athletic Complex Equipment

FY 2013 Capital Budget—$0

Forecast project cost FY 2014 FY 2016 FY 2018 Total

$10,000 $10,000 $10,000 $30,000

Project Description

Project Justification

Replace athle c equipment needed to meet our contractual agreements with the School Board and to make the facility func onal.

This equipment is necessary to maintain the park’s func onality and to meet our contractual agreements with the School Board.

Replace Windscreens and Nets

FY 2013 Capital Budget—$0

Forecast project cost FY 2014 FY 2016 Total

$ 8,000 $ 9,000 $17,000

Project Description The windscreens at the Tennis Center and Cypress Tennis have not been completely replaced in several years. The tennis nets at all of the city tennis courts need to be replaced on an ongoing basis.

Project Justification Replacing windscreens and nets is essen al to keep up the appearance of the tennis facili es in the parks.

City of Coral Springs, Florida

103


Sportsplex/Tennis Center capital projects Park and Aquatics Signage

FY 2013 Capital Budget—$0

Forecast project cost FY 2014 Total

$8,000 $8,000

Project Justification

Project Description

The sign by the Sample Road entrance was destroyed due to Hurricane Wilma and the Royal Palm entrance sign is in need of replacement as well. The Tennis Center of Coral Springs sign and the Aqua c Complex sign were also destroyed in hurricanes. The money in the 2013 budget is to replace the Westchester Park sign.

Funds requested are to replace Sportsplex signs at both entrances to the park, the Tennis Center sign, and the Aqua c Complex sign.

Shade Shelters—Tennis Courts

FY 2013 Capital Budget—$0

Forecast project cost FY 2014 Total

$7,300 $7,300

Project Description

Project Update

This project is to replace the shade shelter covers on the tennis courts and the shelter that covers a por on of the brick paver plaza. These covers are heavily used and provide sun and heat protec on to players and spectators.

The last replacement was in Fiscal Year 2010.

104

Project Justification The shade shelter covers need to be replaced on a regular basis, depending on how much damage results from rain or other inclement weather condi ons.

Fiscal Year 2013 Capital Improvement Program Budget


Sportsplex/Tennis Center capital projects Dog Park Exercise Equipment

FY 2013 Capital Budget—$0

Forecast project cost FY 2014 FY 2015 FY 2017 Total

$ 5,000 $ 8,000 $ 5,000 $18,000

Project Description

Project Justification

This project is for the replacement of equipment at the dog park.

This project is part of the ongoing Facility Maintenance Plan that ensures our park areas are maintained to standards that are acceptable to our residents and compliant with code.

Shade Shelters—Clubhouse

FY 2013 Capital Budget—$0

Forecast project cost FY 2014 Total

$4,700 $4,700

Project Description Replacing the shade shelter covers at the Tennis Center clubhouse is essen al to providing comfort for our residents and visitors. $4,000 was budgeted in FY 2010 and $4,000 in FY 2012 for replacement of these covers. The next replacement is due by FY 2014 and is es mated at $4,700.

Project Justification The shade shelter covers need to be replaced on a regular basis (every four to five years depending on how much damage results from weather condi ons).

City of Coral Springs, Florida

105


Sportsplex/Tennis Center capital projects Shade Shelters—Athletics

FY 2013 Capital Budget—$0

Forecast project cost: FY 2015 Total

$17,000 $17,000

Project Description

Project Justification

This project is part of the rou ne replacement schedule of shade covers at the Athle c Complex.

The Athle cs Complex is heavily u lized by residents and visitors of Coral Springs. Not replacing the shade covers may result in fewer visitors coming to this facility, thus reducing revenue.

Exterior Painting—Clubhouse

FY 2013 Capital Budget—$0

Forecast project cost: FY 2015 Total

$10,000 $10,000

Project Description

Project Justification

The City is commi ed to providing comfortable recrea onal and sports facili es to its residents. This project is to maintain the excellent appearance of the Tennis Center facili es. In Fiscal Year 2010, the City budgeted $10,000 for this project. Pain ng the exterior of the Clubhouse is on a five-year schedule, therefore, it will be necessary to budget funds for this project again in Fiscal Year 2015.

Pain ng the exterior of the Tennis Center Clubhouse improves its appearance and prevents surface damage, and is part of the ongoing Facili es Maintenance Program.

Brick Paver Recondition

FY 2013 Capital Budget—$0

Forecast project cost: FY 2015 Total

$8,500 $8,500

Project Description

Project Justification

This project is to recondi on the brick paver walkways at the Tennis Center.

This project is part of the ongoing Facility Maintenance Plan, which ensures the maintenance of a safe environment for players and a pleasant appearance of the tennis courts.

106

Fiscal Year 2013 Capital Improvement Program Budget


Sportsplex/Tennis Center capital projects Interior Painting—Clubhouse

FY 2013 Capital Budget—$0

Forecast project cost: FY 2016 Total

$10,000 $10,000

Project Description This project is to maintain the excellent appearance of the Tennis Center facili es. To do so, it was necessary to paint the interior of the Clubhouse in Fiscal Year 2011 and con nue scheduling pain ng every five years.

Project Justification The City is committed to providing comfortable recreational and sports facilities to its residents. Painting the exterior of the Tennis Center Clubhouse improves its appearance and prevents surface damage, and is part of the ongoing Facilities Maintenance Program.

Exterior Painting—Athletics

FY 2013 Capital Budget—$0

Forecast project cost: FY 2015 Total

$6,325 $6,325

Project Description This project is to paint the buildings at the Sportsplex Athle c Facility. Both interior and exterior require pain ng on a regular basis.

Project Justification This project is part of the 20-year Facility Maintenance Plan and contributes to the City’s goal to provide our customers with quality and comfortable recrea onal facili es.

Carpet Replacement

FY 2013 Capital Budget—$0

Forecast project cost: FY 2016 Total

$8,000 $8,000

Project Description Rou ne maintenance of the clubhouse requires replacing the carpet every five years for safety and appearance. The last replacement was budgeted last year (FY 2011). This new carpet will last approximately five years.

Project Justification This project is part of the City’s maintenance program in order to keep all facili es in top condi on. This facility is visited by many tennis players throughout the year and needs to be well maintained. Otherwise, revenue resul ng from the use of the tennis courts would be at risk.

City of Coral Springs, Florida

107


Parks and Recreation CIP by funding source

FundingSource ProjectName Loan MullinsParkRevitalization MullinsParkRenovations NeighborhoodParksRenovations 15ͲyearPlaygroundReplacement PickupTrucks NorthCommunityParkRenovations CypressParkRenovations RenovateCypress/Mullinsballfields Workmanw/DumpBed(NorthComm) Fencing MIR5000IrrigationSystem ArrowBoards Trailer(16foot) ResurfacingBasketball/Tennis/Hockey ParkingLotResurfacing ESLSiteUpgrades LandscapeandIrrigationonUniversity FieldRenovations—Mullins/Cypress LightFixtureRepl.atMullinsPark IrrigationUpgrades FenceReplacement PaintBuildings LittleLeagueBuilding PathwayLighting@Mullins CypressHallRenovations PlaygroundLighting GymnasiumRoof SkateboardParkEquipmentRepl. StorageBuildingsatCypressPark GymSidewalksandLandscaping ArtificialTurfFields GymnasiumRenovations BuildingFurniture LinearParkRenovations LoanTotal TreeTrustFund MediansLandscapeUpgradesPhaseI LandscapeBeautification TreeTrustFundTotal

FY2012 Budget $200,000 $200,000 $150,000 $145,000 $70,300 $50,000 $100,000 $0 $0 $20,000 $25,000 $16,000 $0 $0 $0 $0 $0 $50,000 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $125,000

FY2013 Budget

FY2014 Plan

FY2015 Plan

FY2016 Plan

FY2017 Plan

FY2018 Plan

$200,000 $200,000 $200,000 $200,000 $200,000 $0 $200,000 $125,000 $125,000 $125,000 $125,000 $200,000 $150,000 $850,000 $1,000,000 $500,000 $100,000 $200,000 $130,000 $80,000 $80,000 $80,000 $80,000 $185,000 $106,500 $0 $0 $0 $0 $0 $100,000 $50,000 $125,000 $50,000 $50,000 $100,000 $100,000 $125,000 $100,000 $100,000 $100,000 $100,000 $75,000 $0 $0 $0 $0 $0 $22,100 $0 $0 $0 $0 $0 $20,000 $20,000 $20,000 $20,000 $30,000 $40,000 $10,000 $10,000 $10,000 $10,000 $10,000 $10,000 $6,000 $0 $0 $0 $0 $0 $5,500 $0 $0 $0 $0 $0 $0 $200,000 $0 $225,000 $0 $225,000 $0 $25,000 $25,000 $25,000 $25,000 $25,000 $0 $80,000 $20,000 $75,000 $70,000 $0 $0 $300,000 $0 $0 $0 $0 $0 $150,000 $150,000 $0 $0 $0 $0 $500,000 $500,000 $1,000,000 $400,000 $0 $0 $175,000 $75,000 $150,000 $0 $0 $0 $1,250,000 $1,250,000 $0 $0 $0 $0 $0 $0 $26,000 $40,000 $50,000 $0 $0 $0 $400,000 $0 $0 $0 $250,000 $0 $0 $0 $0 $0 $100,000 $0 $0 $0 $0 $0 $40,000 $0 $0 $0 $0 $0 $200,000 $0 $0 $0 $0 $0 $0 $300,000 $0 $0 $0 $0 $150,000 $0 $0 $0 $0 $0 $30,000 $0 $0 $0 $0 $0 $1,500,000 $1,400,000 $0 $0 $0 $0 $100,000 $300,000 $120,000 $0 $0 $0 $30,000 $0 $30,000 $0 $25,000 $0 $125,000 $125,000 $125,000 $125,000 $125,000 $1,125,100 $6,665,000 $5,805,000 $3,261,000 $1,355,000 $1,285,000

TotalCost FY2013Ͳ2018 $1,000,000 $900,000 $2,800,000 $635,000 $106,500 $475,000 $625,000 $75,000 $22,100 $150,000 $60,000 $6,000 $5,500 $650,000 $125,000 $245,000 $300,000 $300,000 $2,400,000 $400,000 $2,500,000 $116,000 $400,000 $250,000 $100,000 $40,000 $200,000 $300,000 $150,000 $30,000 $2,900,000 $520,000 $85,000 $625,000 $19,496,100

$0 $0

$150,000 $75,000 $225,000

$150,000 $70,000 $220,000

$150,000 $70,000 $220,000

$100,000 $70,000 $170,000

$0 $70,000 $70,000

$0 $0 $0

$550,000 $355,000 $905,000

$0

$100,000

$0

$0

$0

$0

$0

$100,000

$0 $0

$50,000 $50,000 $200,000

$800,000 $0 $800,000

$0 $0 $0

$0 $0 $0

$0 $0 $0

$0 $850,000 $0 $50,000 $0 $1,000,000

CDBGGrant PlaygroundRepl.ͲPoincianaPark YouthRecreationScholarship Sr.Rec.&TherapeuticalActivity CDBGGrantTotal

$0 $50,000 $10,000

$51,205 $47,000 $10,000 $108,205

$0 $50,000 $15,000 $65,000

$0 $50,000 $15,000 $65,000

$0 $50,000 $15,000 $65,000

$0 $50,000 $15,000 $65,000

$0 $50,000 $15,000 $65,000

$51,205 $297,000 $85,000 $433,205

FacilitiesReserves PaintBuildings FacilitiesReservesTotal

$50,000

$30,000 $30,000

$10,000 $10,000

$20,000 $20,000

$0 $0

$0 $0

$0 $0

$60,000 $60,000

EquityFinancing ParkAmenities EquityFinancingTotal

$25,000

$20,000 $20,000

$25,000 $25,000

$25,000 $25,000

$25,000 $25,000

$30,000 $30,000

$40,000 $40,000

$165,000 $165,000

OperatingGeneralFund SartoryHallImprovements SafetyTownBuilding (Architectural&engdesign) NeighborhoodParksRenovations OperatingGeneralFundTotal

Total

108

$1,708,305 $7,785,000 $6,135,000 $3,521,000 $1,520,000 $1,390,000 $22,059,305

Fiscal Year 2013 Capital Improvement Program Budget


Parks and Recreation

CIP by total project cost ProjectName MullinsParkRenovations MullinsParkRevitalization NeighborhoodParksRenovations MediansLandscapeUpgradesPhaseI 15ͲyearPlaygroundReplacement PickupTrucks CypressParkRenovations SartoryHallImprovements NorthCommunityParkRenovations LandscapeBeautification RenovateCypress/Mullinsballfields PlaygroundReplacementͲPoincianaPark SafetyTownBuilding (Architectural&engdesign) YouthRecreationScholarship PaintBuildings WorkmanwithDumpBed(NorthComm) Fencing ParkAmenities MIR5000IrrigationSystem Sr.Rec.&TherapeuticalActivity ArrowBoards Trailer(16foot) LittleLeagueBuilding LinearParkRenovations CypressHallRenovations ArtificialTurfFields BuildingFurniture FenceReplacement FieldRenovations—Mullins/Cypress ResurfacingBasketball/Tennis/Hockey SkateboardParkEquipmentRepl. StorageBuildingsatCypressPark GymnasiumRenovations GymSidewalksandLandscaping GymnasiumRoof IrrigationUpgrades PathwayLighting@Mullins Landscape&IrrigationonUniversityDr ESLSiteUpgrades LightFixtureRepl.atMullinsPark PlaygroundLighting ParkingLotResurfacing Total

City of Coral Springs, Florida

FY2012 Budget $200,000 $200,000 $150,000 $0 $145,000 $70,300 $100,000 $0 $50,000 $0 $0 $0 $0 $50,000 $50,000 $0 $20,000 $25,000 $25,000 $10,000 $16,000 $0 $0 $125,000 $0 $0 $0 $0 $50,000 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0

FY2013 Budget $200,000 $200,000 $200,000 $150,000 $130,000 $106,500 $100,000 $100,000 $100,000 $75,000 $75,000 $51,205

FY2014 FY2015 Plan Plan $125,000 $125,000 $200,000 $200,000 $850,000 $1,000,000 $150,000 $150,000 $80,000 $80,000 $0 $0 $125,000 $100,000 $0 $0 $50,000 $125,000 $70,000 $70,000 $0 $0 $0 $0

FY2016 Plan $125,000 $200,000 $500,000 $100,000 $80,000 $0 $100,000 $0 $50,000 $70,000 $0 $0

$50,000 $800,000 $0 $0 $47,000 $50,000 $50,000 $50,000 $30,000 $10,000 $20,000 $26,000 $22,100 $0 $0 $0 $20,000 $20,000 $20,000 $20,000 $20,000 $25,000 $25,000 $25,000 $10,000 $10,000 $10,000 $10,000 $10,000 $15,000 $15,000 $15,000 $6,000 $0 $0 $0 $5,500 $0 $0 $0 $0 $0 $0 $400,000 $0 $125,000 $125,000 $125,000 $0 $100,000 $0 $0 $0 $1,500,000 $1,400,000 $0 $0 $30,000 $0 $30,000 $0 $1,250,000 $1,250,000 $0 $0 $150,000 $150,000 $0 $0 $200,000 $0 $225,000 $0 $0 $300,000 $0 $0 $150,000 $0 $0 $0 $100,000 $300,000 $120,000 $0 $30,000 $0 $0 $0 $200,000 $0 $0 $0 $175,000 $75,000 $150,000 $0 $250,000 $0 $0 $0 $300,000 $0 $0 $0 $80,000 $20,000 $75,000 $0 $500,000 $500,000 $1,000,000 $0 $40,000 $0 $0 $0 $25,000 $25,000 $25,000

FY2017 Plan $125,000 $200,000 $100,000 $0 $80,000 $0 $100,000 $0 $50,000 $70,000 $0 $0

FY2018 TotalCost Plan FY2013Ͳ2018 $200,000 $900,000 $0 $1,000,000 $200,000 $2,850,000 $0 $550,000 $185,000 $635,000 $0 $106,500 $100,000 $625,000 $0 $100,000 $100,000 $475,000 $0 $355,000 $0 $75,000 $0 $51,205

$0 $50,000 $40,000 $0 $30,000 $30,000 $10,000 $15,000 $0 $0 $0 $125,000 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $70,000 $400,000 $0 $25,000

$850,000 $0 $50,000 $297,000 $50,000 $176,000 $0 $22,100 $40,000 $150,000 $40,000 $165,000 $10,000 $60,000 $15,000 $85,000 $0 $6,000 $0 $5,500 $0 $400,000 $125,000 $625,000 $0 $100,000 $0 $2,900,000 $25,000 $85,000 $0 $2,500,000 $0 $300,000 $225,000 $650,000 $0 $300,000 $0 $150,000 $0 $520,000 $0 $30,000 $0 $200,000 $0 $400,000 $0 $250,000 $0 $300,000 $0 $245,000 $0 $2,400,000 $0 $40,000 $25,000 $125,000

$1,708,305 $7,785,000 $6,135,000 $3,521,000 $1,520,000 $1,390,000 $22,059,305

109


Parks and Recreation capital projects—FY 2013 Mullins Park Renovations Funding source: Loan

FY 2013 Capital Budget—$200,000 Expenditure account #: 327-9030-572-63-01

Project #: 133229

Programmed project cost FY2013 FY2014 FY2015 FY2016 FY2017 FY2018 Total

$200,000 $125,000 $125,000 $125,000 $125,000 $200,000 $900,000

Project Description

Project Alternatives

The Mullins Park Master Plan outlines the repair, replacement, and upgrade of the Park’s vital infrastructure including:

Delay repairs of park facili es leading to further deteriora on and poten al safety hazards.

• Resurface asphalt walkways or replace with new materials • Replace chain link fence with black vinyl fencing • Replace bleacher shade covers on several facili es (Soccer fields and Basketball courts) • Renovate the American Li le League building • Upgrade outdoor electrical cabinets • Install direc onal signage • Replace electric score boards • Improve landscaping

Project Justification Mullins Park was built in phases; in some sec ons, the facili es are over 25 years old. Many of the facili es are deteriora ng and need to be modernized. Customers compare the facili es at Mullins to the newer North Community Park and Cypress Park and would like the same types of equipment and modern facili es. This project will assure customer safety and provide them with a quality park experience. Over one million visitors come to Mullins Park each year. We want them to have a pleasant experience. If facili es and equipment are not upgraded, they will become unsafe and result in injuries and other problems. An improvement plan was prepared by an outside consultant iden fying most of the needed enhancements. In Fiscal Year 2013, the plan includes adding new pathways, new direc onal signage, comple ng the three new buildings currently under construc on, a new press box for the football field, and installing landscape in various areas of the park.

Project Update The following enhancements have been completed since renova ons began at Mullins Park: • New sidewalks along the main entrance, from NW 29th street to the park's main road • New landscaping was installed around the pool as well as the area east of the park, bordering St. Andrews Towers. • Three new buildings are currently under construc on • Improved tot lot area by adding new ligh ng, new ar ficial grass surfacing, and new black vinyl fencing

110

Fiscal Year 2013 Capital Improvement Program Budget


Parks and Recreation capital projects—FY 2013 Mullins Park Revitalization Funding source: Loan

FY 2013 Capital Budget—$200,000 Expenditure account #: 327-9030-572-63-01

Project #: 133230

Programmed project cost FY 2013 FY 2014 FY 2015 FY 2016 FY 2017 Total

$ 200,000 $ 200,000 $ 200,000 $ 200,000 $ 200,000 $1,000,000

Project Description Mullins Park is one of the City's oldest parks. Throughout the years, new addi ons were added to the park to help meet the demands of our customers. However, the various addi ons were never designed to compliment each other. This project is to modernize Mullins Park and to create a cohesiveness throughout that will assist visitors naviga ng the park.

Mullins Park is used year-round by many City Recrea on teams. Park beau fica on will a ract more visitors and increase athle c league tournament par cipa on leading to increased revenues. “Mullins Park Revitaliza on Phase II” is a new ini a ve in the Fiscal Year 2013 Business Plan.

Project Justification This project links to the on-going ini a ve “Mullins Park Revitaliza on” in the FY 2013 Business Plan. The budget of $200,000 is necessary to provide new and improve exis ng pathways, new landscaping, new fencing (replacing exis ng silver chain link fencing with modern black vinyl fencing), new ligh ng for pathways and tot lot, replace ameni es such as benches, trash cans, and signage. It will also incorporate art work into the park design to a ract visitors.

City of Coral Springs, Florida

111


Parks and Recreation capital projects—FY 2013 Neighborhood Park Renovations Funding source: Loan ($150,000)

FY 2013 Capital Budget—$200,000

Expenditure account #: 327-9030-572-63-01

Funding source: Operating (General Fund $50,000) Expenditure account #: 001-9030-572-63-01 Programmed project cost FY 2013 FY 2014 FY 2015 FY 2016 FY 2017 FY 2018 Total

Project #: 133231 Project #: N/A

$ 150,000 $ 850,000 $1,000,000 $ 500,000 $ 100,000 $ 200,000 $2,800,000

Project Description

Project Justification

This is an on-going program to enhance our Neighborhood Parks. Funds requested will be used for upgrades to restrooms, pathways, and playground equipment. Also, new bumper blocks will be purchased to replace missing or broken ones and traffic and entrance signage will be improved. This project is linked to the Community Pride Ini a ve to beau fy our parks prior to the City’s 50th Anniversary.

There are 36 Neighborhood Parks throughout the City. Each ranges in size from 1/2 acre to over 20 acres. Many parks have equipment and facili es that are over 30 years old. This program’s goal is to repair and replace items as required, keeping the park’s equipment and facili es safe and enjoyable for visitors. In keeping with this goal, older Neighborhood Parks will be renovated to have the same appearance as newer parks. This ul mately helps keep our neighborhoods a rac ve for nearby property owners.

Medians Landscape Upgrades—Phase I

FY 2013 Capital Budget—$150,000

Funding source: Tree Trust Fund

Expenditure account #: 102-8117-572-63-34

Project #: N/A

Programmed project cost FY 2013 FY 2014 FY 2015 FY 2016 Total

$150,000 $150,000 $150,000 $100,000 $550,000

Project Justification

Project Description With the assistance of a landscape architect, the City developed a median master plan to iden fy the current status of each median, including an inventory of current plan ngs. The master Plan recommended improvements to the landscaping of medians with an eye toward aesthe c appeal, level of maintenance, and unified design. The actual implementa on of the Master Plan will begin in FY 2013. The plan includes adding trees, shrubs and sod. In addi on, old landscape beds will be removed to install new material or sod the area. This year, upgrades are planned on Coral Ridge Dr, Coral Springs Dr, and Wyndham Lakes. The remaining City maintained medians will be scheduled in future years.

112

The City Commission has iden fied the beau fica on of the City as a top priority. The medians are seen by everyone living, visi ng or passing through the City. There condi on directly impacts the percep on of how people view the City. Over me the medians have lost trees and shrubs do to storms, accidents and disease. In addi on, there is no uniform look or flow. This project will address these issues, making sure the right material is planted in the right loca on. Missing trees will be replaced, new shrubs will be installed, and in some cases shrubs will be removed. The final result will be aesthe cally pleasing medians that can be maintained and work together for a consistent look throughout the City. This project is a new ini a ve in the Fiscal Year 2013 Business Plan.

Fiscal Year 2013 Capital Improvement Program Budget


Parks and Recreation capital projects—FY 2013 15-Year Playground Replacement Funding source: Loan ($130,000) Funding source: CDBG ($51,205)

FY 2013 Capital Budget—$181,205

Expenditure account #: 327-9030-572-63-01 Expenditure account #: 106-8116-572-64-01 Revenue account #: 106-8116-331-54-02

Project #: 133232 Project #: 131803

Programmed project cost FY 2013 FY 2014 FY 2015 FY 2016 FY 2017 FY 2018 Total

$181,205 $ 80,000 $ 80,000 $ 80,000 $ 80,000 $185,000 $686,205

Project Description This is a program to replace Park’s playgrounds on a 15-year cycle. Our playgrounds have a life expectancy of 15 years and should be replaced for the safety of our visitors and to reduce the City’s liability risk. In addi on, those playgrounds that currently do not have full ADA accessibility to all equipment will be upgraded to meet that requirement.

Project Justification We currently have 33 playgrounds spread throughout the City in our Neighborhood and Community parks. It has been our goal to have parks within walking distance of all neighborhoods. During the development of our parks, we have always worked with our residents to determine what elements are installed in the parks. Residents have always wanted playgrounds in their parks. Thus it is our obliga on to make sure the playgrounds are safe for our children and families. Our playground equipment meets all the highest safety standards and is inspected regularly by our maintenance staff and by a Cer fied Playground Inspector. This plan ensures the con nued safety of our playgrounds, and will also help us meet all the updated ADA requirements for playgrounds. By crea ng a 15-year plan, we spread out the replacement cost, instead of financing all in one year. This project is par ally funded by the CDBG Ac on Plan and links to the ongoing “Playground Equipment Replacement Program” ini a ve in the FY 2013 Business Plan.

Schedule of park playground equipment replacement: • FY 2013: Oakwood, Poinciana, and North Community Park • FY 2014: Whispering Oaks and Jaycee Park • FY 2015: Lakeview and Three Mountain Park • FY 2016: Volunteer and Paul Barre Park • FY 2017: Forest Hills Park • FY 2018: Kiddieland, Sportsplex and Mullins Park • FY 2020: Windings Park ($25,000) • FY 2021: Be

Stradling Park ($150,000)

• FY 2022: Lions, Castlewood, Paul Bri on, Paul Barre, Turtle Run, Eagle Ridge and Westchester Parks $200,000) • FY 2023: Sherwood Forest, Running Brook Hills, Pride Promoters and Whispering Woods Parks ($140,000) • FY 2024: Ralph Diaz Park ($25,000)

City of Coral Springs, Florida

113


Parks and Recreation capital projects—FY 2013 Pickup Trucks (3) Funding source: Loan

FY 2013 Capital Budget—$106,500 Expenditure account #: 327-9030-572-64-01

Project #: 133233

Project Description

Project Justification

This project is to purchase three pickup trucks for the maintenance repair crew of Parks Department. The following items are included in the $106,500 budget:

As part of a new ini a ve in the Fiscal Year 2013 Business Plan, the City will hire a maintenance crew to assist exis ng staff in keeping all park facili es safe and aesthe cally pleasant for our customers. The in-house staff will conduct proac ve maintenance and address plumbing and electric related issues occurring in City parks, as well as other upkeep and rou ne maintenance. The three vehicles requested will be used by these new employees to beau fy the parks, transpor ng materials, supplies, and equipment.

• 1 Ton Cab & Chassis with closed u lity body, air condi oning, light package, tow hitch, toll bins, n ng, and LED lights. • 1/2 Ton Pickup with air condi oning, striping, light package, tow hitch, spot light, P.A. system, n ng, and a trailer brake box. • 3/4 Ton Pickup with air condi oning, striping,light package, n ng, tow hitch, LED emergency lights, tool box on sides, and u lity body.

North Community Park Renovations Funding source: Loan

FY 2013 Capital Budget—$100,000

Expenditure account #: 327-9030-572-63-01

Project #: 133235

Programmed project cost FY 2013 FY 2014 FY 2015 FY 2016 FY 2017 FY 2018 Total

$100,000 $ 50,000 $125,000 $ 50,000 $ 50,000 $100,000 $475,000

Project Description

Project Justification

This renova on project is part of an on-going program to keep City parks safe and in good condi on for visitors. As the North Community Park ages, we want to make sure it stays in the best shape possible. This project will include replacing bleachers, player benches, picnic tables, and basketball backboards, repairing asphalt pathways and fences, and adding new landscaping.

North Community Park was built 11 years ago, so upgrades to equipment and structures are necessary as they age. Renova ons and upgraded equipment will keep park safe for all visitors.

114

Fiscal Year 2013 Capital Improvement Program Budget


Parks and Recreation capital projects—FY 2013 Cypress Park Renovations Funding source: Loan

FY 2013 Capital Budget—$100,000 Expenditure account #: 327-9030-572-63-01

Project #: 133234

Programmed project cost FY 2013 FY 2014 FY 2015 FY 2016 FY 2017 FY 2018 Total

$100,000 $125,000 $100,000 $100,000 $100,000 $100,000 $625,000

Project Description

Project Justification

This project is part of a con nuous program to keep facili es at Cypress Park in top condi on. Renova ons included in this project are bleacher shade covers, new carpe ng in offices, and storage rooms in dugouts. In addi on, new signage, pathway overlay, and improved ligh ng for tot lot.

Cypress Park is almost 15 years old and many of its facili es are in need of repair. This program will keep the park in great condi on and will help us con nue to meet our customer needs. Many of the items are safety issues and need to be replaced in order to protect users and spectators. Examples of this are the ne ng and fencing. The majority of signs in the park are the original wooden signs from the construc on of the park. They are ro ng and fading and need to be replaced.

Sartory Hall Improvements Funding source: Operating (General Fund)

FY 2013 Capital Budget—$100,000 Expenditure account #: 001-9030-572-63-01

Project #: N/A

Project Description This project is to perform interior renova ons at Sartory Hall and other improvements such as kitchen and bathroom renova ons (ceramic le, counter tops, etc). Exterior improvements include removing brick facade, installa on of new stucco, and pain ng. New façade will be placed around the pillars to match other new buildings in the park. An overhang will be extended into the parking area so seniors are protected from rain when ge ng off from the bus.

Project Update Other enhancements include replacement of the roof which will be paid for using Facili es reserves. (Proj#134002). The es mated cost is $100,000. The City is in the process of hiring an architect to design the outside features.

City of Coral Springs, Florida

115


Parks and Recreation capital projects—FY 2013 Renovate Cypress/Mullins Ball Fields Funding source: Loan

FY 2013 Capital Budget—$75,000

Expenditure account #: 327-9030-572-63-01

Project #: 133228

Project Description

Project Justification

This project is an on-going program to maintain ball fields in top playing condi on. The budget requested is for removal of exis ng sod, grading fields, and installa on of new sod. In Fiscal Year 2013, the fields scheduled for renova on are fields #7 and #8, located in Cypress Park. These renova ons keep fields leveled and safe for all players.

Park fields are used seven days a week for as long as 16 hours per day during 10 months of the year. It is important to keep all ball fields in op mal condi ons for our customers enjoyment.

Landscape Beautification Funding source: Tree Trust Fund

FY 2013 Capital Budget—$ 75,000 Expenditure account #: 102-8117-572-63-34

Project #: N/A

Programmed Project Cost FY 2013 FY 2014 FY 2015 FY 2016 FY 2017 Total

$ 75,000 $ 70,000 $ 70,000 $ 70,000 $ 70,000 $355,000

Project Description

Project Alternatives

There are three por ons to this project. All three areas are designed to assist in the beau fica on of the City. In 2012, the funds requested will be used to improve the entrances into the City. We are also planning to trim exis ng trees to ensure their health and ability to withstand storms. The final por on of this project is to fer lize trees to keep them healthy. Proper maintenance and upkeep of the trees reduces the loss of trees and enables the trees to grow to their full poten al.

Do not maintain the trees and hope that they survive on their own.

Project Update

Project Justification This project will fund landscaping beau fica on on City entrances. It is important to maintain the aesthe cs of the City not only plan ng new trees and replacing dead trees but properly maintaining them to allow them to grow to their full canopy. Enhancing the visible green areas contributes to the City’s goal of improving ci zen’s percep on of their community by the City’s 50th anniversary.

It relates to the Community Pride ini a ve to beau fy the City for the 50th Anniversary. It also relates to the City's goal to have a 30% tree canopy.

116

Fiscal Year 2013 Capital Improvement Program Budget


Parks and Recreation capital projects—FY 2013 Safety Town Building (Design) Funding source: Operating (General Fund)

FY 2013 Capital Budget—$50,000 Expenditure account #: 001-9030-572-62-01

Project #: N/A

Programmed project cost FY 2013 FY 2014 Total

$ 50,000 $800,000 $850,000

Project Description

Project Justification

This project is to replace the old Safety Town trailer with a new concrete building. The current trailer is 2,940 square feet, and the new building will be approximately the same size. The building will be built out of concrete block with a barrel le roof. It will include restrooms, an office, and a large mee ng room area. Phase I of the project will be design and engineering of the building. This was originally planned for Fiscal Year 2007. Due to reduced funding and major renova ons to the trailer following hurricane Wilma, we decided that we could get several more years out of the current facility. Thus, we have rescheduled design phase to Fiscal Year 2013. Phase II will be the construc on of the concrete building. This is planned to begin in FY 2014.

The Safety Town trailer was installed in 1995 and is beginning to show its age. The roof has had several leaks and repairs have been made to the walls and floor. As me goes on, repairs will become more and more costly. A permanent concrete building is desirable for longevity and for the overall appearance of the neighborhood. The longer this project is deferred the more costly construc on will become.

Project Purpose Replacement of the Safety Town trailer due to old age. This project links to the priority Customer-Involved Government and to the Key Intended Outcome of Overall Quality Ra ng for City Services and Programs.

Project Impact We would require assistance from Public Works on removing or demolishing the exis ng trailer. These upgrades will be performed with coordina on from the Police Department.

City of Coral Springs, Florida

117


Parks and Recreation capital projects—FY 2013 Youth Recreation Scholarship Funding Source: CDBG

FY 2013 Capital Budget—$47,000 Expenditure account #: 106-8205-572-82-00

Project #: 131804

Revenue account #: 106-8205-331-54-02 Programmed project cost FY 2013 FY 2014 FY 2015 FY 2016 FY 2017 FY 2018 Total

Project Description

$ 47,000 $ 50,000 $ 50,000 $ 50,000 $ 50,000 $ 50,000 $297,000

The City offers many recrea on programs to youth living in the City. The purpose of this program is to assist families who are unable to u lize these services due to the cost. Scholarships will be offered to low- to moderate-income households to par cipate in the programs.

Project Justification The program includes ac vi es such as summer camp, baseball, football, cheerleading, soccer, basketball, and lacrosse.

Paint Buildings

FY 2013 Capital Budget—$30,000

Funding source: Facilities Reserve

Expenditure account #: 005-8103-572-63-01

Project #:134011

Programmed project cost FY 2013 FY 2014 FY 2015 Total

$30,000 $10,000 $20,000 $60,000

Project Description

Project Alternatives

This is an on-going program to paint the exterior of various buildings in parks throughout the City. It includes patching, sealing, pressure cleaning of roofs and walls, paint, and labor.

An alterna ve is to not paint the buildings, nega vely affec ng aesthe cs of the City.

The building pain ng schedule is as follows: • FY 2013: Mullins Park and Be

Stradling Park

• FY 2014: Gym • FY 2015: Cypress Park

Project Justification In order to get the full life expectancy of buildings and to a ract visitors, buildings must be properly maintained. The look of the park buildings reflects the customers’ percep on of the en re park and even the City, since the only contact that many residents have with the City is at our parks. This project is consistent with the Community Pride ini a ve.

• FY 2016 and FY 2017: Neighborhood Parks

118

Fiscal Year 2013 Capital Improvement Program Budget


Parks and Recreation capital projects—FY 2013 Workman with Dump Bed Funding source: Loan

FY 2013 Capital Budget—$22,100 Expenditure account #: 327-9030-572-64-01

Project #: 133236

Project Description

Project Justification

This project is to purchase a new Workman to be used by North Community Park maintenance staff. The Workman requested will include a Dumpbed, stripping, lights, and a roll bar. This asset item will be added to the Fleet Replacement Program for future replacement.

This Workman is necessary to haul equipment and transport supplies, clay, sod, and other materials around the park.

Fencing

This project links to the new ini a ve “Park Facili es Maintenance Crew” included in the Fiscal Year 2013 Business Plan.

FY 2013 Capital Budget—$20,000

Funding source: Loan

Expenditure account #: 327-9030-572-63-01

Project #: 133237

Programmed project cost FY 2013 FY 2014 FY 2015 FY 2016 FY 2017 FY 2018 Total

$ 20,000 $ 20,000 $ 20,000 $ 20,000 $ 30,000 $ 40,000 $150,000

Project Description

Project Justification

This is an on-going program to replace exis ng fencing and to install new fencing at City facili es. Several types of fencing are purchased for these projects, including PVC, chain link, and recycled plas c fencing. Wood fences have been eliminated, since they rot and deteriorate far too quickly. The new fences have a life expectancy of 15 to 20 years, compared to three to four years for the wood fences. We are also replacing and repairing worn and damaged fences on the athle c fields.

The current chain link fences are bowing, top rails are falling off, and many of them have sharp edges. This causes safety concerns and liability problems. The replacement and repair of these fences would reduce injuries. In addi on, we are using fencing to mark boundaries along many of our neighborhood parks. This program contributes to our goal of keeping City facili es in top shape. This project is linked to the Community Pride Ini a ve to beau fy the parks for prepara on of the City’s 50th anniversary.

Project Update For the past several years, $10,000 per year has been budgeted for this program. We have replaced athle c field fencing at both Mullins and Cypress Park. We have replaced split rail fencing with PVC fencing and recycled plas c fencing.

City of Coral Springs, Florida

119


Parks and Recreation capital projects—FY 2013 Park Amenities Funding source: Equity Financing

FY 2013 Capital Budget—$20,000 Expenditure account #: 324-9030-572-63-01

Project #: 133202

Programmed project cost FY 2013 FY 2014 FY 2015 FY 2016 FY 2017 FY 2018 Total

$ 20,000 $ 25,000 $ 25,000 $ 25,000 $ 30,000 $ 40,000 $165,000

Project Description

Project Update

This project will replace picnic tables, benches, grills, and trash receptacles for the various park sites throughout the City.

This is an on-going project to provide our customers with picnic tables, benches, and grills for enjoyment at our parks. Replacement of trash receptacles is also necessary to keep all areas clean and free of li er.

Project Justification These items are replacements for exis ng items that are worn out, vandalized, or are already off line. Most of the items to be replaced are old wooden picnic tables, trash cans, and benches. These items make the parks enjoyable for families who use the facili es for ac vi es other than athle cs. This project’s goal is to offer visitors a safe and clean environment for recrea onal ac vi es.

120

Fiscal Year 2013 Capital Improvement Program Budget


Parks and Recreation capital projects—FY 2013 Senior Recreational and Therapeutic Activity Funding source: CDBG

FY 2013 Capital Budget—$10,000

Expenditure account #: 106-8204-572-34-03

Project #: 131805

Revenue account #: 106-8204-331-54-02 Programmed project cost FY 2013 FY 2014 FY 2015 FY 2016 FY 2017 FY 2018 Total

$10,000 $15,000 $15,000 $15,000 $15,000 $15,000 $85,000

Project Description The City offers opportuni es for senior ci zens to interact with each other during recrea onal ac vi es. This program serves over 800 seniors each month through therapeu c and recrea onal programming. This funding provides daily ac vi es at Sartory Senior Center as well as exercise programs at the Aqua cs Complex.

Project Justification Funding for this project in Fiscal Year 2013 will be fully covered by a Community Development Block Grant (CDBG). This funding breaks into two dis nct areas: $10,000 for Sartory Senior Center Programming and $35,000 for func onal training and circuit fitness at the Aqua cs Complex.

City of Coral Springs, Florida

121


Parks and Recreation capital projects—FY 2013 MIR 5000 Irrigation System Funding source: Loan

FY 2013 Capital Budget—$10,000 Expenditure account #: 327-9030-572-64-01

Project #: 133238

Programmed project cost FY 2013 FY 2014 FY 2015 FY 2016 FY 2017 FY 2018 Total

$10,000 $10,000 $10,000 $10,000 $10,000 $10,000 $60,000

Project Description

Project Justification

By computerizing its irriga on systems, the City will be able to eliminate the use of City water and use well water instead. An irriga on system monitors rainfall and loca ons of irriga on breaks. Each year, computers and other equipment are installed at various pumps throughout the City and four systems are upgraded annually. In addi on, over the next several years, we will be replacing irriga on heads on various medians. As the heads age, they cause water to spray onto the roads, crea ng less than ideal driving condi ons.

This project pays for itself over a four- to five-year period by saving water costs and reducing staff me for iden fying and repairing breaks. The system is environmentally sensi ve and only uses irriga on water when required. It will give landscape material water only when needed. It saves manpower since the computer detects and locates leaks so crews can be sent to the correct loca on to make the repair. It also measures rainfall and turns the system off when the area does not need water.

Project Update This is a con nuous project to upgrade all our irriga on systems to a computerized program. This enables us to remotely monitor water usage, irriga on breaks, and damaged equipment.

Project Alternatives An alterna ve is to leave the current systems in place, resul ng in higher water bills each year and increased labor for repairs.

122

Fiscal Year 2013 Capital Improvement Program Budget


Parks and Recreation capital projects—FY 2013 Arrow Boards Funding source: Loan

FY 2013 Capital Budget—$6,000 Expenditure account #: 327-9030-572-64-01

Project #: 133239

Project Description

Project Justification

This project is to purchase Arrow Boards for the Irriga on crew. This equipment is used to direct traffic away from areas where employees are working. This equipment is necessary for the safety of workers when performing their jobs on medians. Decals are being requested with this purchase.

Direc onal Arrows are essen al to keep work zones safe for Park’s employees. The es mated unit cost is $6,000. The new Arrow Boards will be added to the City’s Fleet Replacement Plan for future replacement.

Trailer (16 foot) Funding source: Loan

This project links to the new ini a ve “Park Facili es Maintenance Crew” included in the Fiscal Year 2013 Business Plan.

FY 2013 Capital Budget—$5,500 Expenditure account #: 327-9030-572-64-01

Project #: 133240

Project Description This project is to purchase an addi onal trailer for Neighborhood parks.

Project Justification Trailers are used by maintenance staff to haul mowers, ballpros, and other essen al equipment to various park sites. This project links to the new ini a ve “Park Facili es Maintenance Crew” included in the Fiscal Year 2013 Business Plan.

City of Coral Springs, Florida

123


Parks and Recreation capital projects Artificial Turf for Fields

FY 2013 Capital Budget—$0

Forecast project cost FY 2014 FY 2015 Total

$1,500,000 $1,400,000 $2,900,000

Project Description

Project Update

Although, the conversion of grass Football/Soccer fields to ar ficial turf fields has been shown to save maintenance and other opera ng cost associated with grass fields. This project is planned in two phases: Phase I is scheduled to begin in FY 2014 and includes the conversion of three fields

This project is part of the 5 year Park Master Plan. The City currently has converted 3 fields to ar ficial turf. Two fields at Cypress (7 years ago) and one field at Mullins Park (2 years ago). The fields at Cypress have a 10 year warranty and the one at Mullins have 8 years of warranty. All indica ons point to the fields las ng much longer then their warran es. Even when it is me to renovate the fields, the only items that will need to be replaced are the carpe ng and infield. This is approximately 30% of the cost for installa on of the original field.

Project Justification By conver ng fields from grass to ar ficial turf fields the City has saved in maintenance costs. In addi on, the fields are now open year round since they no longer need the extensive maintenance required previously (2 months for maintenance). It also cuts down on rainouts. As a result of this, we save $30,000 to $40,000 per year in material and labor costs for each field and we increase revenues by $5,000 to $10,000 per year. at Mullins Park (fields #1, 2 & 3) and Phase II will follow in FY 2015 with the installa on of ar ficial turf on two fields at Cypress Park (fields #7 & 8).

Fence Replacement

Ar ficial turf fields do not require either water, chemical treatments for bugs or diseases, or mowing. These fields are open to the public at all mes, with the excep on of during bad weather such as lightning. It is es mated that each field will pay for itself in approximately nine years.

FY 2013 Capital Budget—$0

Forecast project cost FY 2014 FY 2015 Total

$1,250,000 $1,250,000 $2,500,000

Project Justification

Project Description This is a two year project to replace the exis ng chain link fencing around ball fields and courts with black vinyl chain link fence. The plan includes Mullins, Cypress, North Community and Neighborhood Parks.

124

This program is part of the 5 year Master Plan to upgrade the City Parks. Replacing old fence with black vinyl fence will improve the aesthe c look of the parks.

Fiscal Year 2013 Capital Improvement Program Budget


Parks and Recreation capital projects Light Fixture Replacement—Mullins Park

FY 2013 Capital Budget—$0

Forecast project cost FY 2014 FY 2015 FY 2016 FY 2017 Total

$ 500,000 $ 500,000 $1,000,000 $ 400,000 $2,400,000

Project Description

Project Alternatives

Replace light fixtures on the fields and courts at Mullins Park and Neighborhood Parks. The funds requested are part of our 5 year Master Plan to improve the City Parks. This covers the installa on of the newer energy efficient, hurricane resistant light fixtures like those at North Community and Cypress Park. They have proven their value by reducing energy costs at both parks and they are be er for surrounding residents because there is very li le back ligh ng. Last year the project was con ngent upon grant dollars becoming available. That did not happen so no new ligh ng was installed. If we want to improve the look of Mullins Park, it is important to improve the ligh ng. The exis ng ligh ng is ge ng old and does not provide the ligh ng levels required of a park of this size. This project is promo ng the concept of energy savings by con nuing replacement of light fixtures on sports fields at various parks with a new, energy efficient ligh ng system. The new system features computerized ligh ng controls that will allow employees to turn the lights on and off remotely, therefore reducing opera ng costs. In addi on, the ligh ng can be programmed to come on automa cally at dusk. The fixture uses less energy and includes a ten-year parts and labor warranty.

The athle c field ligh ng fixtures at Mullins Park were installed 20 years ago. New ligh ng systems will bring our current ligh ng levels up to the proper illumina on candle power, which is required by leagues for athle c events. To con nue using the exis ng fixtures will be costly due to yearly maintenance required.

Project Justification The light fixtures at Mullins Park are aging. The average life expectancy of a fixture is 15-20 years. Aging fixtures have reduced efficiency and candle power. The City is responsible for providing adequate lighted fields to ensure a safe night- me environment at City parks. A new system

Project Update The system has also been installed at the north field, four baseball fields and soccer fields at Cypress Park. In FY 2010, the City replaced light fixtures at Cypress Park using grant funds from the Energy Efficiency and Conserva on Block Grant.

City of Coral Springs, Florida

will provide many benefits such as reduced energy costs and savings in labor cost. In addi on, new and improved technology provides more efficient light bulbs that last longer. The es mated savings will result in the system paying for itself within five to six years.

125


Parks and Recreation capital projects Landscape and Irrigation on University Dr.

FY 2013 Capital Budget—$0

Forecast project cost FY 2014 Total

$300,000 $300,000

Project Description This project is for landscaping and installa on of irriga on system on the linear park area located west side of University Drive, between Wiles Road and Sample Road.

Pathway Lighting In Mullins Park

Project Justification This area is not well maintained by the property owner. Therefore, the City is planning to beau fy this sec on to enhance its appearance.

FY 2013 Capital Budget—$0

Forecast project cost FY 2014 Total

$250,000 $250,000

Project Description This project is for the installa on of LED, solar powered lights along the new pathway at Mullins Park. The goal is to enhance visibility for people walking and jogging in Mullins Park.

Project Justification The project is part of the 5 year Park Master Plan to upgrade Mullins Park to make it more modern and pleasing for visitors. Not providing proper ligh ng could cause safety concerns with people walking and jogging the pathway if the ball field lights are not on. Or we will incur addi onal costs for leaving the ball field lights on solely to illuminate the pathway.

126

Fiscal Year 2013 Capital Improvement Program Budget


Parks and Recreation capital projects Gymnasium Roof

FY 2013 Capital Budget—$0

Forecast project cost FY 2014 Total

$200,000 $200,000

Project Description

Project Justification

The gymnasium will be 14 years old, the roof is constantly needing repairs to stop leaks. This project will replace the roof and gu er system.

The gym roof has had leaks for several years. None of the leaks have been over the gym floor, but before that happens it should be replaced. If the gym floor were to get wet it would warp, requiring replacement. The cost of a new gym floor far out costs the roof replacement.

Resurfacing Basketball/Tennis/Hockey

FY 2013 Capital Budget—$0

Forecast project cost FY 2014 FY 2016 FY 2018 Total

$200,000 $225,000 $225,000 $650,000

Project Description This project is part of a con nuous program to keep all basketball, tennis, and roller hockey facili es in top condi on. The resurfacing and pain ng of new lines will take place on 30 basketball and tennis courts and three roller hockey rinks. This includes courts at Mullins, Cypress, North Community, and other Neighborhood parks. Life expectancy of these surfaces is three years.

Project Justification The resurfacing is necessary to maintain the park and the City’s safety standards. This work needs to occur every four years because of the heavy usage of these facili es. Over 3,000 children and adults play over 500 games per year on each basketball court. The tennis courts are used between 8 and 12 hours per day. Roller hockey rinks are used every day and have the extra wear and tear from the skates. Failure to resurface will result in possible injury to players. It will also result in deteriora on of the courts themselves.

City of Coral Springs, Florida

Project Alternatives An alterna ve is not to resurface. This will result in deteriora on of the asphalt and eventual closing of the facili es or total replacement of the asphalt surfacing.

127


Parks and Recreation capital projects Irrigation Upgrades

FY 2013 Capital Budget—$0

Forecast project cost FY 2014 FY 2015 FY 2016 Total

$175,000 $ 75,000 $150,000 $400,000

Project Description

Project Justification

This is a 3 year project to upgrade the irriga on systems within the City. Funds requested in FY 2014 are to change the system on Sample road from Hydraulics to electric, upgrading pump sta ons and wells, installing new wells in areas of the City—where canals run dry during drought condi ons—and conver ng the Netafim system on Wiles Road to mist heads. These projects will result in use of less water, more efficient systems, and it will help maintain our landscape material. In 2013/14 we will con nue to convert from canal water to wells and also fix our current pumps and wells. In 2014/15 we will install an irriga on system on Coral Ridge Dr. from Atlan c Blvd. south to the C-14 canal. Those median currently do not have irriga on.

The improvement of these systems will result in less use of City Water, the new systems are more efficient and are easier to work on. By conver ng to wells instead of canal water in some sec ons of the City, it will make the systems more reliable and we will be able to maintain our landscaping be er. It also means we will be able to install irriga on on Coral Ridge De. from Atlan c Blvd. south to the C-14 canal. The County did not install irriga on on those medians and it has limited our ability to keep those medians looking good.

Storage Buildings at Cypress Park

FY 2013 Capital Budget—$0

Forecast project cost FY 2014 Total

$150,000 $150,000

Project Description

Project Justification

Replacement of the two single garage storage facili es in the maintenance yard at Cypress Park. They will be replaced with one single block building with the same square footage of the two exis ng storage garages and will also include storage space for Na onal Li le League so their storage trailer could be removed.

The two exis ng storage garages are made of wood and they are beginning to deteriorate. The Na onal Li le League Trailer is an eye sore to the Park. A new building can sa sfy both the Parks and Recrea on Department needs and those of Na onal Li le League. In addi on, this project will improve the overall look of the Park. The buildings are needed to store equipment and supplies that cannot be le out in the event of bad weather.

128

Fiscal Year 2013 Capital Improvement Program Budget


Parks and Recreation capital projects Field Renovations—Mullins/Cypress

FY 2013 Capital Budget—$0

Forecast project cost FY 2014 FY 2015 Total

$150,000 $150,000 $300,000

Project Description A er several years of having to resod the sports fields, the grades become uneven and require a complete overhaul to assure proper drainage, level playing field and safety. The renova on includes stripping the fields, regrading and adding new sod. The addi on of the ar ficial turf fields eliminates the need for complete renova ons, so as we complete installa on of more ar ficial turf fields, this project will be modified. The renova on began at Cypress Park and will con nue with Mullins, North Community and Neighborhood Parks.

followed therea er. The outcome has been excellent, drainage has improved, thus the sod is holding up longer. As a result, customer complaints have reduced as well as staff me on filling in holes. It has been over 10 years since the fields were graded, so it is me to grade and sod them again. The Baseball Fields at Cypress Park have benefi ed greatly from the work done this year. There is be er drainage, fla er fields and more safety for all customers.

Project Update The project began in 2011/12 budget year, Cypress Park Baseball Fields were renovated and one field at North Community Park. We did not renovate the 2 soccer fields at Cypress Park because we are wai ng to see if funding becomes available for Ar ficial Turf.

Project Alternatives An alterna ve is to leave fields as they are. This creates drainage and safety concerns.

Project Justification The Coral Springs athle c fields are some of the most heavily used fields in the country. Our fields are used seven days a week, 12 to 16 hours a day for a minimum of 10 months out of the year. The only me the fields close is for resodding, which takes approximately two months per field. We have increased the usage of the fields in recent years because of day me usage by the Coral Springs Charter School, St. Andrews Catholic School, Vista School, Nova University School, our middle schools, and the Chris an schools. We have been patch sodding annually producing a quil ng effect and reduc on of drainage capability of the fields. The fields have not been graded in over 10 years. Each field should be on a 10-12 year cycle in order to keep the fields in the safest and most playable condi on possible. This program began in Fiscal Year 2001 on Cypress Fields #7 and #8, which included the removal of muck. The remaining fields

City of Coral Springs, Florida

129


Parks and Recreation capital projects Linear Park Renovations

FY 2013 Capital Budget—$0

Forecast project cost FY 2014 FY 2015 FY 2016 FY 2017 FY 2018 Total

$125,000 $125,000 $125,000 $125,000 $125,000 $625,000

Project Description

Project Alternatives

The City’s buffer and linear parks suffered extensive damage from Hurricane Wilma. In many cases, there are no trees or shrubs blocking the homeowners’ view of major roads. Funds from this project will be used to relandscape these areas and to add new irriga on, thus enhancing the overall appearance of the buffers. It also enables us to create greenways through these sec ons of the City.

One alterna ve is not to install any landscaping or irriga on which would leave the residents with a street view of Atlan c Boulevard, Riverside Drive, Coral Springs Drive, and Coral Ridge Drive. Another alterna ve is to add only landscaping and no irriga on. This would limit the types of plants and trees we could install and also reduce the chances of landscaping survival.

The areas to be improved are:

Project Impact

• Atlan c Boulevard - east end on the south side to Coral Ridge Drive.

The assistance of Public Works will be needed to assure the bike paths in these areas are in good shape.

• Ramblewood Drive - both sides south of Atlan c Boulevard.

Project Justification

• Riverside Drive from Atlan c Boulevard to Coral Ridge Drive. • Areas around Cypress Run on Coral Springs Drive and Coral Ridge Drive.

Project Update This is an ongoing project for the next four years that will begin on Atlan c Boulevard and con nue west. This project will also enable us to improve entranceways on Atlan c Boulevard and University Drive since there are buffers at both of these loca ons.

130

This project will enhance condi ons in the neighborhoods that have these buffers. It will give the residents a buffer between their homes and major roadways. It enables us to create new greenways while helping the environment. This project will begin with adding new trees and shrubs on areas that are more deteriorated. The $125,000 requested in Fiscal Year 2012 will cover the area on Coral Springs Drive, from Royal Palm Boulevard to Lakeview Drive, on the west side.

Fiscal Year 2013 Capital Improvement Program Budget


Parks and Recreation capital projects Gymnasium Renovations

FY 2013 Capital Budget—$0

Forecast project cost FY 2014 FY 2015 FY 2016 Total

$100,000 $300,000 $120,000 $520,000

Project Description

Project Justification

This is a 3 year project to replace aging items in the gym. In 2013/14 we will replace backboards and do renova ons to the rooms. In 2014/15 we will replace aging bleachers and in 2015/16 we will replace curtains. This project is part of a 5-year Master Plan to upgrade parks and facili es.

This project will keep the gym modern, safe and convenient to our customers. The exis ng equipment is ge ng old due to every day use. Bleacher seats are constantly being replaced, and repairs to curtains are frequent. In addi on, the restrooms are showing their age. By delaying this project, cost will go up, we run the risk of equipment breaking and not being able to make the repairs. This could lead to closing the facility, losing revenue and worse giving our customers and recognized leagues no where to play.

Project Alternatives Keep exis ng equipment un l they break down, but this could result in having to close the facility for a length of me un l the equipment could be replaced.

ESL Site Upgrades

FY 2013 Capital Budget—$0

Forecast project cost FY 2014 FY 2015 FY 2016 FY 2017 Total

$ 80,000 $ 20,000 $ 75,000 $ 70,000 $245,000

Project Description

Project Justification

This is a four year project to improve the Environmental Sensi ve Land Sites. Including Red Lichen Sanctuary, Sandy Ridge Sanctuary, Gateway Preserve and Pine Flat Preserve. In FY 2014, the plan includes replacement of signs, repair fences and replace park ameni es at Sandy Ridge, Red Lichen and Gateway Preserve. In FY 2015, replacement of signs and repair fence at Pine Flats. In FY 2016 we will repair pavilions, replace park ameni es, repair pathways and signage at Sandy Ridge Sanctuary and in FY 2017, repair the parking lot and roadway at Sandy Ridge Sanctuary are scheduled.

With the con nued heavy use of our parks, weather condi ons and vandalism it is impera ve that we make upgrades to our facili es. The parks make a direct impact on how people perceive the City. If we put off repairs and replacements to the parks, the percep on becomes nega ve and the parks become unsafe.

City of Coral Springs, Florida

131


Parks and Recreation capital projects Playground Lighting

FY 2013 Capital Budget—$0

Forecast project cost FY 2014 Total

$40,000 $40,000

Project Description

Project Justification

In order to make our parks and facili es more a rac ve to the public, we would like to install ligh ng on the playground at North Community Park. This is part of our 5 year Park Master Plan. This will enable families to enjoy all the facili es in the park un l closing me. Currently families can walk the park, enjoy the ball fields and courts, but the playground closes at dusk. The lights will also make the playground safer. Currently children hop the 4' high fence to get into the playground even without the lights. By ligh ng it and leaving it open while the rest of the park is open will make it safer for everyone.

By ligh ng the playground it makes all facili es accessible during park opera onal hours. It also makes it safer, because people will not hop the fence to play on equipment that is not lit.

Building Furniture

FY 2013 Capital Budget—$0

Forecast project cost FY 2014 FY 2016 FY 2018 Total

$30,000 $30,000 $25,000 $85,000

Project Description

Project Justification

This project is part of an on-going program to keep furniture in the various park buildings in good condi on and safe for public and staff use. This will include the replacement of mee ng tables, stack chairs, office furniture, and trash cans at various facili es. In Fiscal Year 2011, the furniture in the maintenance building at the Gym was budgeted for replacement. The schedule con nues with other loca ons: Senior Center in Fiscal Year 2014, Cypress and North Community Park in Fiscal Year 2016, and Be Stradling Park in Fiscal Year 2018.

Due to constant use, furniture becomes worn out and unusable. In order to assure the safety of our customers and employees, it must be replaced.

132

Fiscal Year 2013 Capital Improvement Program Budget


Parks and Recreation capital projects Gym Sidewalks and Landscaping

FY 2013 Capital Budget—$0

Forecast project cost FY 2014 Total

$30,000 $30,000

Project Description

Project Justification

Widening of the sidewalks at the gym to improve the overall look of the entrance to the facility and also upgrading landscaping surrounding the building and parking lots.

The front sidewalks are not wide enough for two people to walk side by side or to pass each other without having to walk over grass. This has resulted in a worn out line of grass across the front of the building. To improve the overall look of the entrance to the gym and prevent from con nuous damage of grass area, we plan on widening the sidewalk. We also want to replace missing landscaping and add new trees around the building and parking lots to enhance the aesthe c look of this facility.

Parking Lot Resurfacing

FY 2013 Capital Budget—$0

Forecast project cost FY 2014 FY 2015 FY 2016 FY 2017 FY 2018 Total

$ 25,000 $ 25,000 $ 25,000 $ 25,000 $ 25,000 $125,000

Project Description

Project Impact

This is a con nuing program to maintain the parking lots and pathways within our parks. It covers the seal coa ng and striping of parking lot lines and also overlays where necessary. It also covers sealing asphalt pathways within the parks. The schedule will con nue with resurfacing parking lots at Cypress Park and several neighborhood parks.

Work with Public Works to combine public facility sites with park sites in order to get be er pricing on overall work.

Project Alternatives

Project Justification It is important to keep parking lots and pathways safe. This project provides funding to perform striping and sealing necessary to upkeep parking spaces and pathways. They need to look good since they are o en the first impression people get when they come into our parks and facili es.

An alterna ve is to take no ac on and allow pathways and parking lots to deteriorate. This will result in unsafe condi ons and poten al liability to the City.

City of Coral Springs, Florida

133


Parks and Recreation capital projects Skateboard Park Equipment Replacement

FY 2013 Capital Budget—$0

Forecast project cost FY 2015 Total

$300,000 $300,000

Project Description

Project Justification

Funds are requested to replace the equipment at the Skateboard Park with new and improved products to ensure that all the skateboard equipment is safe for the park patrons. The Skateboard Park is located at Be Stradling Park.

Cost of equipment could go up, but more importantly the equipment could become unsafe to use. This would result in closing the facility and not being able to offer a Skateboard Park in the City.

Cypress Hall Renovations

FY 2013 Capital Budget—$0

Forecast project cost FY 2014 Total

$100,000 $100,000

Project Description

Project Justification

Cypress Hall is over 25 years old and is in need of a face li . This project will involve renova on of the kitchen area, the mee ng room, restrooms and locker rooms. Also upgrades to the Tennis Office and current office of Ari Porth will be part of this project. The kitchen needs new cabinets, as well as flooring, and pain ng. The Hall needs new flooring and pain ng. The restrooms and Lockeroom also need upgrades such as: new le and flooring. The two offices need new floors and general clean up.

In order to a ract and maintain customers we need to keep a clean and pleasing facility for all occupants and visitors. If we do not do so, then customers will find alterna ve facili es and cri cize our park. A er 25 years of con nued use, it is me to upgrade and renovate this facility.

134

Fiscal Year 2013 Capital Improvement Program Budget


Parks and Recreation capital projects Paint Buildings

FY 2013 Capital Budget—$0

Forecast project cost FY 2016 FY 2017 FY 2018 Total

$ 26,000 $ 40,000 $ 50,000 $116,000

Project Description

Project Justification

This is a con nuous program to paint the exterior of various buildings in parks throughout the City. It includes patching, sealing, pressure cleaning of roofs and walls, paint, and labor.

In order to get the full life expectancy of buildings and to a ract visitors, buildings must be properly maintained. The look of the park buildings reflects the customers’ percep on of the en re park and even the City, since the only contact that many residents have with the City is at our parks. This project is consistent with the on-going Community Pride ini a ve.

Pain ng of buildings is scheduled in the following order: North Community Park, Mullins Park and Be Stradling Park , Coral Springs Gym, Cypress Park, and Neighborhood Parks.

Project Alternatives An alterna ve is to not paint the buildings, nega vely affec ng aesthe cs of the City.

Little League Building

FY 2013 Capital Budget—$0

Forecast project cost FY 2016 Total

$400,000 $400,000

Project Description

Project Justification

In 2011, the City Commission approved funding to tear down and replace three of the four sports league buildings in Mullins Park. The only building not replaced is the American Li le League Building. The funds requested will be used to tear down and replace the American Li le League Building with a one story building instead of two stories. A two story building would require an elevator, which is costly to install and also costly to maintain. Elevators located at Cypress and North Community Park are hardly used and children tend to use them for playing instead, which is dangerous. Thus staff would recommend a one story building. The building would contain restrooms, storage space, and a concession stand. Mee ng room space would be provided in the new mee ng room building, being built as part of the replacement of the other three buildings.

This project will help to beau fy Mullins Park and will please visitors by providing more pleasant and sanitary restrooms. The building will accommodate a larger and updated concession stand for the sports leagues and improve storage facili es. It will also assure that all buildings in Mullins Park look the same and meet all current building codes.

City of Coral Springs, Florida

135


Aquatics CIP by funding source FundingSource ProjectName Loan 50ͲMeterPoolUpgrades DiveWellUpgrades LockerRoomUpgrades FitnessEquipmentReplacement 10ͲMeterPlatformUpgrades MotorPumpRepl—3poolsites ChemicalFeederReplfor3Pools LaneLineReplacement CanopyProgram PlayFeatureReplacement DoorReplacement PoolCovers StartingBlockReplacement PoolVacuumRepl.(Mullins&Cypress 25ͲMeterPoolDeckUpgrades New50MeterPool DrylandPlayArea PoolHeaterReplacement DrylandTrainingArea ResurfaceMullinsParkPool EnclosedFlumeSlide Cooling/MistingSystem FilterRoomUpgrade DeckStaining—Aquatics FitnessCenterExpansion PoolFurnitureReplacement AquaticComplexEntrancePlaza PoolResurfacing WindowReplacement PoolVacuumRepl.(Aquatics) 25ͲMeterPoolCoverReplacement SpectatorSeatingShadeProgram BleacherReplacement DeckStaining—Cypress 3ͲMeterPlatformReplacement FunbrellasReplacement LandscapingProgram LoanTotal

FY2012 Budget

FY2013 Budget

FY2014 Plan

FY2015 Plan

FY2016 Plan

FY2017 Plan

FY2018 Plan

TotalCost FY2013Ͳ2018

$0 $0 $15,000 $20,000 $0 $15,000 $15,000 $0 $10,500 $6,500 $6,000 $12,000 $0 $12,500 $0 $0 $0 $48,500 $0 $0 $0 $0 $7,500 $13,500 $0 $0 $0 $0 $0 $10,000 $0 $0 $0 $0 $0 $5,000 $10,000

$75,000 $65,000 $20,000 $17,250 $15,000 $15,000 $15,000 $10,000 $9,500 $6,500 $6,000 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $254,250

$0 $0 $15,000 $30,000 $0 $15,000 $10,000 $0 $10,500 $6,500 $6,000 $15,000 $30,000 $6,500 $9,500 $600,000 $39,000 $67,000 $30,000 $35,000 $50,000 $17,500 $60,000 $0 $0 $20,000 $30,000 $35,000 $17,500 $0 $13,000 $35,000 $7,500 $22,500 $55,000 $5,000 $0 $1,293,000

$0 $0 $0 $0 $0 $0 $0 $12,500 $10,500 $7,500 $6,000 $0 $0 $7,000 $0 $0 $7,500 $51,500 $0 $0 $0 $0 $60,000 $6,500 $225,000 $0 $0 $0 $0 $10,000 $0 $0 $0 $0 $0 $0 $0 $404,000

$0 $0 $0 $0 $0 $0 $0 $0 $10,500 $7,500 $6,000 $15,000 $0 $0 $0 $0 $0 $72,000 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $111,000

$0 $0 $0 $0 $0 $15,000 $0 $0 $10,500 $7,500 $6,000 $0 $0 $7,000 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $8,500 $54,500

$0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $12,000 $0 $0 $0 $12,000

$75,000 $65,000 $35,000 $47,250 $15,000 $45,000 $25,000 $22,500 $51,500 $35,500 $30,000 $30,000 $30,000 $20,500 $9,500 $600,000 $46,500 $190,500 $30,000 $35,000 $50,000 $17,500 $120,000 $6,500 $225,000 $20,000 $30,000 $35,000 $17,500 $10,000 $13,000 $35,000 $7,500 $34,500 $55,000 $5,000 $8,500 $2,128,750

OperatingGeneralFund EntrancePlaza PatioFurnitureReplacement(Aquatic PatioFurnitureReplacement(Mullins TimingSystemReplacement DeckStaining FunbrellasReplacement(Cypress) WindScreenReplacement FencingReplacement RepaintingInterior/Exterior PortableShadeShelters LightingProgram(EnergyEfficient) SecuritySystemUpgrades 50ͲMeterPoolCoverReplacement Carpeting/FlooringForFitnessCenter OperatingGeneralFundTotal

$0 $0 $0 $10,000 $0 $0 $0 $0 $35,000 $0 $0 $0 $0 $0

$40,000 $16,500 $15,000 $10,000 $8,750 $7,000 $6,000 $0 $0 $0 $0 $0 $0 $0 $103,250

$0 $0 $0 $6,000 $0 $0 $0 $10,000 $7,500 $7,000 $20,000 $5,000 $20,000 $10,000 $85,500

$0 $0 $0 $6,000 $0 $0 $6,500 $0 $7,500 $0 $0 $0 $0 $0 $20,000

$0 $0 $0 $6,000 $0 $0 $0 $10,000 $7,500 $7,000 $0 $5,000 $0 $10,000 $45,500

$0 $20,000 $0 $6,000 $0 $0 $0 $0 $7,500 $0 $0 $0 $20,000 $0 $53,500

$0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0

$40,000 $36,500 $15,000 $34,000 $8,750 $7,000 $12,500 $20,000 $30,000 $14,000 $20,000 $10,000 $40,000 $20,000 $307,750

CDBGGrant Sr.RecandTherapeuticalActivity CDBGGrantTotal

$35,000

$30,970 $30,970

$45,000 $45,000

$45,000 $45,000

$0 $0

$0 $0

$0 $0

$120,970 $120,970

$388,470 $1,423,500

$469,000

$156,500

$108,000

$12,000

$2,557,470

Total

136

Fiscal Year 2013 Capital Improvement Program Budget


Aquatics CIP by total project cost ProjectName 50ͲMeterPoolUpgrades DiveWellUpgrades EntrancePlaza Sr.RecandTherapeuticalActivity LockerRoomUpgrades FitnessEquipmentReplacement PatioFurnitureReplacement(Aquatics) ChemicalFeederReplfor3Pools MotorPumpRepl—3poolsites PatioFurnitureReplacement(Mullins) 10ͲMeterPlatformUpgrades LaneLineReplacement TimingSystemReplacement CanopyProgram DeckStaining FunbrellasReplacement(Cypress) PlayFeatureReplacement DoorReplacement WindScreenReplacement SpectatorSeatingShadeProgram RepaintingInterior/Exterior 25ͲMeterPoolDeckUpgrades FunbrellasReplacement PoolVacuumRepl.(Aquatics) LandscapingProgram EnclosedFlumeSlide DeckStaining—Cypress Cooling/MistingSystem 25ͲMeterPoolCoverReplacement BleacherReplacement ResurfaceMullinsParkPool 3ͲMeterPlatformReplacement StartingBlockReplacement DrylandPlayArea WindowReplacement DrylandTrainingArea 50ͲMeterPoolCoverReplacement SecuritySystemUpgrades FilterRoomUpgrade FencingReplacement FitnessCenterExpansion LightingProgram(EnergyEfficient) PoolVacuumRepl(Mullins&Cypress) PoolCovers Carpeting/FlooringForFitnessCenter PoolFurnitureReplacement PortableShadeShelters PoolHeaterReplacement DeckStaining—Aquatics PoolResurfacing New50MeterPool Total

City of Coral Springs, Florida

FY2012 Budget $0 $0 $0 $35,000 $15,000 $20,000 $0 $15,000 $15,000 $0 $0 $0 $10,000 $10,500 $0 $0 $6,500 $6,000 $0 $0 $35,000 $0 $5,000 $10,000 $10,000 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $7,500 $0 $0 $0 $12,500 $12,000 $0 $0 $0 $48,500 $13,500 $0 $0

FY2013 Budget $75,000 $65,000 $40,000 $30,970 $20,000 $17,250 $16,500 $15,000 $15,000 $15,000 $15,000 $10,000 $10,000 $9,500 $8,750 $7,000 $6,500 $6,000 $6,000 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0

FY2014 Plan $0 $0 $30,000 $45,000 $15,000 $30,000 $0 $10,000 $15,000 $0 $0 $0 $6,000 $10,500 $0 $0 $6,500 $6,000 $0 $35,000 $7,500 $9,500 $5,000 $0 $0 $50,000 $22,500 $17,500 $13,000 $7,500 $35,000 $55,000 $30,000 $39,000 $17,500 $30,000 $20,000 $5,000 $60,000 $10,000 $0 $20,000 $6,500 $15,000 $10,000 $20,000 $7,000 $67,000 $0 $35,000 $600,000

FY2015 Plan $0 $0 $0 $45,000 $0 $0 $0 $0 $0 $0 $0 $12,500 $6,000 $10,500 $0 $0 $7,500 $6,000 $6,500 $0 $7,500 $0 $0 $10,000 $0 $0 $0 $0 $0 $0 $0 $0 $0 $7,500 $0 $0 $0 $0 $60,000 $0 $225,000 $0 $7,000 $0 $0 $0 $0 $51,500 $6,500 $0 $0

FY2016 Plan $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $6,000 $10,500 $0 $0 $7,500 $6,000 $0 $0 $7,500 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $5,000 $0 $10,000 $0 $0 $0 $15,000 $10,000 $0 $7,000 $72,000 $0 $0 $0

FY2017 Plan $0 $0 $0 $0 $0 $0 $20,000 $0 $15,000 $0 $0 $0 $6,000 $10,500 $0 $0 $7,500 $6,000 $0 $0 $7,500 $0 $0 $0 $8,500 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $20,000 $0 $0 $0 $0 $0 $7,000 $0 $0 $0 $0 $0 $0 $0 $0

$388,470 $1,423,500

$469,000

$156,500

$108,000

FY2018 TotalCost Plan FY2013Ͳ2018 $0 $75,000 $0 $65,000 $0 $70,000 $0 $120,970 $0 $35,000 $0 $47,250 $0 $36,500 $0 $25,000 $0 $45,000 $0 $15,000 $0 $15,000 $0 $22,500 $0 $34,000 $0 $51,500 $0 $8,750 $0 $7,000 $0 $35,500 $0 $30,000 $0 $12,500 $0 $35,000 $0 $30,000 $0 $9,500 $0 $5,000 $0 $10,000 $0 $8,500 $0 $50,000 $12,000 $34,500 $0 $17,500 $0 $13,000 $0 $7,500 $0 $35,000 $0 $55,000 $0 $30,000 $0 $46,500 $0 $17,500 $0 $30,000 $0 $40,000 $0 $10,000 $0 $120,000 $0 $20,000 $0 $225,000 $0 $20,000 $0 $20,500 $0 $30,000 $0 $20,000 $0 $20,000 $0 $14,000 $0 $190,500 $0 $6,500 $0 $35,000 $0 $600,000 $12,000

$2,557,470

137


Aquatics capital projects—FY 2013 50-Meter Pool Upgrades Funding source: Loan

FY 2013 Capital Budget—$75,000 Expenditure account #: 327-9030-572-63-01

Project #: 133207

Project Description

Project Justification

This project is to perform necessary improvements at the 50-meter pool. Upgrades include replacing le on the bo om of the pool and wall targets, improvements to the liner system, and upgrading the gu er system.

Improvements to the 50-meter pool at the Aqua cs Complex are important to ensure safety of all users and maintain the appearance our customers deserve. The Aqua c Complex a racts approximately 600,000 visitors annually and hosts meets and compe ons on a Na onal and Interna onal level.

Dive Well Upgrades Funding source: Loan

FY 2013 Capital Budget—$65,000 Expenditure account #: 327-9030-572-63-01

Project #: 133208

Project Description

Project Justification

Funds requested are to replace PVC liner in Dive Well.

The Current PVC liner on the dive well has exceeded its life expectancy and has experienced tears due to bri leness from UV rays. The new installa on will use the new Myrtha liner that has improved longevity to South Florida harmful UV rays. The installa on will include new process for securing PVC sheets to the well to prevent shi ing or movement as result of pool water re-circula on and allevia ng any tension and stress to well returns. If funding is not approved, we would u lize a tradi onal applica on for re-surfacing the pool such as marcite or diamond brite which has a shorter life expectancy.

138

Fiscal Year 2013 Capital Improvement Program Budget


Aquatics capital projects—Fy 2013 Aquatic Complex Entrance Plaza Funding source: Operating (General Fund)

FY 2013 Capital Budget—$40,000 Expenditure account #: 001-9030-572-63-01

Project #: N/A

Programmed project cost FY 2013 FY 2014 Total

$40,000 $30,000 $70,000

Project Description Construc on of an entrance plaza at the Aqua c Complex.

Project Justification

entering this facility. Davidson Design Studio, Inc. will create a couple of op ons with features to include but not to be limited to: pavers, landscaping, columns, public art, les, stone, canopies, etc.

During fiscal year 2011/2012 the Aqua c Complex underwent renova ons and expansion to several areas within the facility. As a result of these upgrades it was determined that a new entrance plaza be designed to create an aesthe cally pleasant and func onal area when

Senior Recreational and Therapeutic Activity Funding source: CDBG

FY 2013 Capital Budget—$30,970

Expenditure account #: 106-8303-572-34-03 Revenue account #: 106-8303-331-54-02

Project #: 131802

Programmed project cost FY 2013 FY 2014 FY 2015 Total

$ 30,970 $ 45,000 $ 45,000 $120,970

Project Description

Project Justification

The City offers opportuni es for senior ci zens to interact with each other during recrea onal ac vi es. This program serves over 800 seniors each month through therapeu c and recrea onal programming. This funding provides daily ac vi es at Sartory Senior Center as well as exercise programs at the Aqua cs Complex.

Funding for this project in Fiscal Year 2013 will be fully covered by a Community Development Block Grant (CDBG). This funding breaks into two dis nct areas: $10,000 for Sartory Senior Center Programming and $30,970 for func onal training and circuit fitness at the Aqua cs Complex.

City of Coral Springs, Florida

139


Aquatics capital projects—FY 2013 Locker Room Upgrades—Aquatics Funding source: Loan

FY 2013 Capital Budget—$20,000

Expenditure account #: 327-9030-572-63-01

Project #: 133209

Programmed project cost FY 2013 FY 2014 Total

$20,000 $15,000 $35,000

Project Description

Project Justification

This project is to upgrade the locker rooms at the Aqua cs Complex. The es mated cost is $20,000. Improvements will include replacing le sea ng, vani es, toilet and urinal par ons, epoxy flooring, flush valves, etc.

Improvements to the 20-year-old locker rooms at the Aqua cs Complex are necessary. They are heavily used by the general public, facility members, and visitors from around the world for training or when compe ng at an interna onally known facility.

Fitness Equipment Replacement—Aquatics FY 2013 Capital Budget Funding source: Loan

Expenditure account #: 327-9030-572-64-01

$17,250 Project #: 133210

Programmed project cost FY 2013 FY 2014 Total

$17,250 $30,000 $47,250

Project Description

Project Justification

This project is for the ongoing replacement of fitness-related equipment at the Aqua cs Complex.

As a result of user trends, equipment wear and tear, increased memberships and the expansion of the fitness area, it is essen al to maintain current standards in the club industry to secure and a ract new members. The fitness area has become very popular and has ne ed greater than an cipated revenues. As compe on for clients grows, the equipment must be replaced in order to provide customer sa sfac on and increase revenues for the City. In order to maintain this level of service, the most up-to-date and opera onal equipment for customers is necessary.

140

Fiscal Year 2013 Capital Improvement Program Budget


Aquatics capital projects—FY 2013 Patio Furniture Replacement Funding source: Operating (General Fund)

FY 2013 Capital Budget—$16,500 Expenditure account #: 001-9030-572-63-01

Project #: N/A

Programmed project cost FY 2013 FY 2017 Total

$16,500 $20,000 $36,500

Project Description

Project Justification

This project is being planned for the replacement of pa o and special events furniture. The es mated cost in Fiscal Year 2013 will be $16,500. It is important to select furniture that is both safe and aesthe cally pleasing to con nue to a ract future events.

The Aqua cs Complex is one of the most heavily used facili es in the country with both daily visitors, aqua c meets, and other related compe ons. As a result of these ac vi es, the furniture is moved constantly depending on the needs of each event. Therefore, this equipment has increased wear and tear.

Chemical Feeder Replacement for 3 Pools Funding source: Loan

FY 2013 Capital Budget—$15,000

Expenditure Account: 327-9030-572-63-01

Project Number: 133212

Programmed project cost FY 2013 FY 2014 Total

$15,000 $10,000 $25,000

Project Description

Project Justification

This project is for the replacement of chemical feeders and controllers for the Aqua cs Complex (five pools), Cypress Pool (three pools), and Mullins Pool (one pool).

This project is part of an ongoing maintenance improvement program replacing older outdated chemical feeders and controllers with new, more efficient units. This avoids the need for ongoing costly repairs, avoiding down me and inconveniencing customers.

Project Alternatives An alterna ve is to con nue using outdated high maintenance feeders and controllers or make ongoing costly repairs.

City of Coral Springs, Florida

141


Aquatics capital projects—FY 2013 Motor Pump Replacement—3 Pool Sites Funding source: Loan

FY 2013 Capital Budget—$15,000

Expenditure account #: 327-9030-572-63-01

Project #: 133213

Programmed project cost FY 2013 FY 2014 FY 2017 Total

$15,000 $15,000 $15,000 $45,000

Project Description

Project Justification

This project is to con nue replacement of pumps, motors, and compressors for Aqua cs Complex, Cypress Park, and Mullins Park pools.

Replacing equipment related to pumps, motors, compressors, etc., is necessary to maintain Florida Department of Health and Rehabilita ve Services standards for pool chemistry and filtra on and provide proper water temperatures.

Patio Furniture Replacement—Mullins Pool Funding source: Operating (General Fund)

FY 2013 Capital Budget—$15,000

Expenditure account #: 001-9030-572-63-01

Project #: N/A

Project Description

Project Justification

This project is for the replacement of pa o furniture for Mullins Park Pool. The es mated cost of replacement is $15,000 in Fiscal Year 2013.

This project is part of an ongoing replacement program of pool pa o furniture that has a life expectancy of seven to 10 years, depending on use. Func onal and aesthe cally pleasing pa o furniture is important to a ract facility customers and maintain current service standards.

10-Meter Platform Upgrades Funding source: Loan

FY 2013 Capital Budget—$15,000 Expenditure account #: 327-9030-572-63-01

Project #: 133211

Project Description

Project Justification

This project is to perform upgrades to the 10 Meter pla orm at the Aqua c Complex .

The Aqua c Complex was built in 1990 and the 10 meter pla orm was built to FINA Standards at that me. Since then, synchronized diving has been added as a sanc oned event to the sport of diving. As a result of this, FINA standards prefer that the 10 meter pla orm be a width of three meters to accommodate two divers side by side on the pla orm. Our pla orm currently is seven feet wide; therefore, does not meet this criteria.

142

Fiscal Year 2013 Capital Improvement Program Budget


Aquatics capital projects—FY 2013 Lane Line Replacement—Aquatics Funding source: Loan

FY 2013 Capital Budget—$10,000

Expenditure account #: 327-9030-572-63-01

Project #: 133214

Programmed project cost FY 2013 FY 2015 Total

$10,000 $12,500 $22,500

Project Description

Project Justification

This project is for the replacement of lane lines at the Aqua c Complex (four pools). The last replacement was budgeted in Fiscal Year 2011 ($6,500).

Lane lines have a life expectancy of five years under op mum condi ons. It is necessary that these lines are maintained in good condi on due to high level of usage for recrea onal and compe on purposes. This project will also eliminate any safety concerns due to broken buoys on lane lines.

Project Alternatives An alterna ve is to take no ac on resul ng in possible broken and unsafe lane lines.

Timing System Replacement—Aquatics Funding source: Operating (General Fund)

FY 2013 Capital Budget—$10,000

Expenditure account #: 001-9030-572-63-01

Project #: N/A

Programmed project cost FY 2013 FY 2014 FY 2015 FY 2016 FY 2017 Total

$10,000 $ 6,000 $ 6,000 $ 6,000 $ 6,000 $34,000

Project Description

Project Justification

This project is to replace the ming system equipment for the facility, including touch pads, carrying carts, junc on boxes, message boards, horn starts, controllers, etc.

It is necessary to replace equipment that breaks or is unable to be repaired, such as touch pads. A ming system is necessary to host meets and compe ons on local, regional and na onal levels.

Project Alternatives An alterna ve is to take no ac on; however, the current system would eventually fail to operate, hindering opportuni es to host meets and compe ons.

City of Coral Springs, Florida

143


Aquatics capital projects—FY 2013 Canopy Program—Aquatics Funding source: Loan

FY 2013 Capital Budget—$9,500 Expenditure account #: 327-9030-572-63-01

Project #: 133215

Programmed project cost FY 2013 FY 2014 FY 2015 FY 2016 FY 2017 Total

$ 9,500 $10,500 $10,500 $10,500 $10,500 $51,500

Project Description

Project Justification

This is an ongoing project that started in Fiscal Year 2007 with the replacement of 10 canopies at the Aqua cs Complex. In Fiscal Year 2012, the requested amount will cover replacement for seven canopies. These canopies are necessary to protect visitors of the Aqua cs Complex from sun and/or rain.

Canopies at the Aqua c Complex need to be on a five-year replacement cycle due to wear and tear from weather and usage. These units are essen al for providing shelter. They also provide programming flexibility, as well as comfort and protec on for customers and athletes.

Deck Staining—Mullins Pool Funding source: Operating (General Fund)

FY 2013 Capital Budget—$8,750 Expenditure account #: 001-9030-572-63-01

Project #: N/A

Project Description

Project Justification

Concrete staining of terrace pa o at Mullins Pool. A neutral staining will achieve the goal of providing a pris ne look to this facility and promo ng to organizers of meets and compe ons.

The exis ng concrete on the terrace pa o varies in different shades of natural concrete color, not providing a consistent pleasing appearance of a world class facility.

Funbrellas Replacement—Cypress Pool Funding source: Operating (General Fund)

FY 2013 Capital Budget—$7,000

Expenditure account #: 001-9030-572-63-01

Project #: N/A

Project Description

Project Justification

This project is for the replacement of funbrellas at Cypress Park pool. Four of these funbrellas were budgeted for replacement in Fiscal Year 2011. The $7,000 budgeted in Fiscal Year 2013 will provide funding to con nue purchasing new funbrellas that provide shade and comfort to customers while decora ng these areas and encouraging outdoor ac vi es.

Replacement of canvas shade shelters at Cypress Park Pool is necessary for customer comfort. These areas are used daily for group ou ngs, which creates revenue opportuni es for the facility.

144

Fiscal Year 2013 Capital Improvement Program Budget


Aquatics capital projects—FY 2013 Play Feature Replacement—Cypress Pool Funding Source: Loan

FY 2013 Capital Budget—$6,500

Expenditure Account: 327-9030-572-63-01

Project #: 133216

Programmed project cost FY 2013 FY 2014 FY 2015 FY 2016 FY 2017 Total

$ 6,500 $ 6,500 $ 7,500 $ 7,500 $ 7,500 $35,500

Project Description

Project Justification

This project is to fund miscellaneous pool repairs to pool plumbing or play features on an annual basis.

Due to the aging of the Cypress Park Pool Complex, and considering the heavy usage of the play features at the facility, funds are necessary annually to make correc ons and repairs at this loca on, ensuring func onal and safe equipment is provided at all mes.

Door Replacement Funding source: Loan

FY 2013 Capital Budget—$6,000 Expenditure account #: 327-9030-572-63-01

Project #: 133217

Programmed project cost FY 2013 FY 2014 FY 2015 FY 2016 FY 2017 Total

$ 6,000 $ 6,000 $ 6,000 $ 6,000 $ 6,000 $30,000

Project Description

Project Justification

This is an ongoing mul -year program budge ng for replacement of five doors per year. This project is part of the Facili es Maintenance Program.

Due to wear and tear, the exis ng metal doors and frames throughout the Aqua cs Complex are in need of replacement.

Wind Screen Replacement Funding source: Operating (General Fund)

FY 2013 Capital Budget—$6,000 Expenditure account #: 001-9030-572-63-01

Project #: N/A

Programmed project cost FY 2013 FY 2015 Total

$ 6,000 $ 6,500 $12,500

Project Description

Project Justification

The funds requested in Fiscal Year 2013 are to con nue replacing the exis ng old, dilapidated, and torn windscreen due to age and sun exposure.

To reduce wind and par cle debris that affects visitors and to keep facility aesthe cally pleasing.

City of Coral Springs, Florida

145


Aquatics capital projects New 50-Meter Pool

FY 2013 Capital Budget—$0

Forecast project cost FY 2014 Total

$600,000 $600,000

Project Description

Project Justification

This project consists of building a five lane, 50-meter pool at the Aqua cs Complex to provide addi onal swimming space to our customers. This new pool will increase leisure, fitness and recrea onal opportuni es, as well as benefit our rela onship with the School Board. The project will help meet increasing demand for services from our customers while a rac ng more spor ng and recrea onal events to the City.

This project links to the Strategic Priority "Youth Development and Family Values". The Aqua cs Complex is the premier Aqua c facility in South Florida. The construc on of an addi onal pool will have a posi ve impact on our exis ng customers and will poten ally increase customer base.

Pool Heater Replacement

FY 2013 Capital Budget—$0

Forecast project cost FY 2014 FY 2015 FY 2016 Total

$ 67,000 $ 51,500 $ 72,000 $190,500

Project Description

Project Justification

This project is for a six-year replacement program of GeoThermal heat pumps at the Aqua cs Complex, Cypress and Mullins pools.

Replacement program of units installed 10 years ago for the 50-meter pool and then phased in for the other three pools (dive well, 25m, and teaching pool). Units will be scheduled according to history of repair costs. Effec ve hea ng/ cooling systems are essen al for City's Aqua c venue to a ract a variety of programs, events, compe ons, camps, training, and visitors on a year-round basis.

Filter Room Upgrade

FY 2013 Capital Budget—$0

Forecast project cost FY 2014 FY 2015 Total

$ 60,000 $ 60,000 $120,000

Project Description

Project Justification

Funds requested will be used for upgrades in the filter room, including replacement of valves, filter grids, filter covers, and plumbing.

The Aqua cs Complex is over 20 years old and is in need of replacing exis ng control valves, filter grids and covers in the main filter room controlling both the 50 meter pool and dive well. Failure to complete this project creates problems in backwashing and filtering opera ons through increased man hours and addi onal waste of water and chemicals.

146

Fiscal Year 2013 Capital Improvement Program Budget


Aquatics capital projects 3-Meter Platform Replacement

FY 2013 Capital Budget—$0

Forecast project cost FY 2014 Total

$55,000 $55,000

Project Description

Project Justification

This project is for the replacement of fiberglass 3-meter dive pla orms at the Aqua cs Complex. The es mated cost in Fiscal Year 2014 is $55,000.

Replacement of two 3-meter fiberglass stand diving boards with new concrete pedestals. Stand is similar to the system on north side of dive well. The permanent concrete structure will provide more integrity for diving and will avoid expensive replacement cost for fiberglass systems. This is important to con nue a rac ng visitors and swimming teams, thus increasing revenue opportuni es.

Enclosed Flume Slide—Cypress Pool

FY 2013 Capital Budget—$0

Forecast project cost FY 2014 Total

$50,000 $50,000

Project Description This project is to request an addi onal enclosed Flume slide for Cypress pool. The es mated cost of $50,000 is being requested for funding in the capital budget for Fiscal Year 2014.

Pool Resurfacing—Cypress

Project Justification With high usage on the current slide, staff proposes to add a second slide to allow greater customer accessibility to this feature.

FY 2013 Capital Budget—$0

Forecast project cost FY 2014 Total

$35,000 $35,000

Project Description

Project Justification

This project is for the resurfacing of pools at Cypress Park Pool, including the main pool, ac vity pool, and toddler pool.

All three pools at Cypress Park are finished with an aggregate surface. Life expectancy of this type of surface is approximately six to seven years. Failure to resurface the pool will expose the public to a rough and pi ed surface which could lead to injuries. In addi on, rou ne resurfacing is necessary to reduce maintenance issues, deter algae growth, provide for customer safety, and preserve the appearance of the facility.

City of Coral Springs, Florida

147


Aquatics capital projects Spectator Seating Shade Program

FY 2013 Capital Budget—$0

Forecast project cost FY 2014 Total

$35,000 $35,000

Project Description

Project Justification

This project is to provide a shade structure over the spectator’s sea ng area located near the 50 meter pool. Customers prefer the Aqua cs Complex over other facili es in South Florida for their meets and compe ons because of the City’s efforts to provide a comfortable experience at this facility.

Due to the significant number of events hosted at the Aqua cs Complex and the hot weather experienced in South Florida, permanent shading is required over the 50-meter pool grandstand for the comfort of spectators. The sea ng shade will be in addi on to the exis ng shading on the terrace pa o.

Dryland Play Area

FY 2013 Capital Budget—$0

Forecast project cost FY 2014 FY 2015 Total

$39,000 $ 7,500 $46,500

Project Description

Project Justification

This project is for the crea on of a new 1,500 square foot dryland play area at Cypress Pool.

This project will eliminate three nuisance black olive trees to the south of the ac vity pool and create a new dryland play area with shade to add to the overall experience at the facility. The area will include a theme play structure on a cushioned safety surface, providing an alterna ve to the water features. The elimina on of the trees will reduce the significant maintenance issues such as leaves impac ng pool filtra on, debris in pools, and staining of the bo om area of the pools.

Resurface Mullins Park Pool

FY 2013 Capital Budget—$0

Forecast project cost FY 2014 Total

$35,000 $35,000

Project Description

Project Justification

Funds will be used to resurface the main pool and the beach entry pool at Mullins Park.

Both pools at Mullins Park are lined with an aggregate finish which was applied during the renova on/expansion project that occurred during Fiscal Year 2005. The finish has a life expectancy of seven to 10 years and staff projects the need to resurface in Fiscal Year 2014.

148

Fiscal Year 2013 Capital Improvement Program Budget


Aquatics capital projects Starting Block Replacement—Aquatics

FY 2013 Capital Budget—$0

Forecast project cost FY 2014 Total

$30,000 $30,000

Project Description

Project Justification

This project is for replacement of 16 star ng blocks for the 50-meter compe on pool. The es mated unit cost is $1,800. It is important to maintain all our pools in op mal condi ons for the safety of all users.

The exis ng star ng blocks for the 50-meter pool are almost 15 years old; therefore have reached their life expectancy of 15-20 years. Staff forecasts u lizing the exis ng blocks and deck anchors for approximately one more year. In Fiscal Year 2014, we are reques ng $30,000 to proceed with the replacement. The plan is to purchase more efficient and safer star ng blocks than the ones currently in use.

Project Alternatives An alterna ve is to con nue using worn out star ng blocks that could create complaints from swimmers.

Dryland Training Area

FY 2013 Capital Budget—$0

Forecast project cost FY 2014 Total

$30,000 $30,000

Project Description

Project Justification

This project is for the crea on of a new dryland training area at the Aqua c Complex. The dryland area will enhance personal training programs for swim and dive teams that train at this facility, which would lead to revenue enhancements.

The purpose of this project is to eliminate the nuisance of club swimmers training on the upper deck. The new training area will free up deck space for customers and members of the facility.

Deck Staining—Cypress Pool

FY 2013 Capital Budget—$0

Forecast project cost FY 2014 FY 2018 Total

$22,500 $12,000 $34,500

Project Description

Project Justification

Concrete staining for Cypress Park pool deck, in order to maintain its appearance. This deck is subject to inclement weather, water damage and discolora on.

The exis ng concrete on the pool deck varies in different shades of natural concrete color, not providing a consistent pleasing appearance. A neutral staining will achieve the goal of providing a pris ne and aesthe cally pleasing look to the facility.

City of Coral Springs, Florida

149


Aquatics capital projects 50-Meter Pool Cover Replacement

FY 2013 Capital Budget—$0

Forecast project cost FY 2014 FY 2017 Total

$20,000 $20,000 $40,000

Project Description

Project Justification

This project is for the replacement of pool covers for the 50-meter pool at the Aqua cs Complex.

The exis ng pool covers were purchased in 2005. Due to age and wear and tear, it will be necessary to replace these covers in Fiscal Year 2014. The covers were originally scheduled for replacement in Fiscal Year 2011. Since they have proven to be extremely durable and capital funds have been reduced, the covers will not be purchased un l Fiscal year 2014. The new covers will provide substan al savings in annual hea ng, water loss, chemical loss, and maintenance.

Lighting Program (Energy Efficient)

FY 2013 Capital Budget—$0

Forecast project cost FY 2014 Total

$20,000 $20,000

Project Description

Project Justification

This project is for a ligh ng retrofit program for the Aqua cs Complex addressing all exit signs, linear florescent lights, and gymnasium metal halide fixtures.

An energy efficient program is designed to reduce opera ng costs and maintenance costs associated with the exis ng aging system. An energy audit performed on the Aqua cs Complex es mates annual savings of $5,170 with these improvements.

Pool Furniture Replacement—Cypress

FY 2013 Capital Budget—$0

Forecast project cost FY 2014 Total

$20,000 $20,000

Project Description This project is for the replacement of pa o furniture for Cypress Park Pool.

150

Project Justification With the comple on of the aqua c playground project, staff is proposing to replace the old furniture (pa o tables, chairs, etc). This furniture is 12 years old.

Fiscal Year 2013 Capital Improvement Program Budget


Aquatics capital projects Cooling/Misting System

FY 2013 Capital Budget—$0

Forecast project cost FY 2014 Total

$17,500 $17,500

Project Description This project is for the installa on of a Cooling Mis ng system.

Project Justification As a result of the South Florida heat and configura on of the terrace pa o (upperdeck) staff has received numerous requests about installing fans or a ven la on system to

Window Replacement

move stagnant air when hos ng major compe ons and events at the Aqua c Complex. The terrace pa o is the main congrega on area during said events occupying a couple hundred people at a me. A ven ng system will greatly increase customer comfort and enhance the overall experience of events hosted at this facility.

FY 2013 Capital Budget—$0

Forecast project cost FY 2014 Total

$17,500 $17,500

Project Description Installa on of Impact Windows

Project Justification When the Aqua c Complex was built in 1990 the windows installed did not meet new building code standards. New addi ons that have been added since the

25-Meter Pool Cover Replacement

original construc on included impact windows. Staff is recommending the installa ons of impact windows where necessary in Administra on Building & Fitness Center. In addi on to renova ons and an expansion to areas of the Aqua c Complex during fiscal year 2012 that has created a combina on of approved impact windows with noncompliant windows.

FY 2013 Capital Budget—$0

Forecast project cost FY 2014 Total

$13,000 $13,000

Project Description

Project Justification

This project is for the replacement of pool covers for the 25-meter pool at the Aqua cs Complex.

The exis ng pool covers, which were purchased in 2010, will be scheduled for replacement in 2014 due to heavy use, and wear and tear. These covers are durable and provide savings in hea ng and chemical costs. However, a er four years of daily use, they begin to deteriorate. They are used to provide op mum training and swimming condi ons during adverse condi ons.

Project Update These pool covers were replaced in Fiscal Year 2010. The expected life is four to five years. The condi on of these pool covers will be evaluated closer to replacement me to determine if replacement is actually necessary.

City of Coral Springs, Florida

151


Aquatics capital projects Fencing Replacement—Aquatics

FY 2013 Capital Budget—$0

Forecast project cost FY 2014 FY 2016 Total

$10,000 $10,000 $20,000

Project Description

Project Justification

This project is for the replacement of fencing at Aqua cs Complex. The City began this project in Fiscal Year 2011 and had planned to budget $10,000 every other year un l all is completed. Due to reduced available funding, the replacement for FY 2013 has been rescheduled for FY 2014.

Fencing at Aqua cs Complex has deteriorated or lost its integrity over 15 years. Fencing is necessary to maintain security and safety of the facility.

25-Meter Pool Deck Upgrades

FY 2013 Capital Budget—$0

Forecast project cost FY 2014 Total

$9,500 $9,500

Project Description Repairs to 25 meter pool south deck area

Project Justification The area directly behind the south pool deck of the 25 meter pool has begun to erode undermining the pool deck, exposing pool hydraulic lines and crea ng a safety hazard as a result of deck run-off from pool water and heavy rain. A new deck extension with proper drainage system is essen al to prevent future deteriora on from the exis ng condi ons.

152

Fiscal Year 2013 Capital Improvement Program Budget


Aquatics capital projects Repainting Interior/Exterior—Aquatics

FY 2013 Capital Budget—$0

Forecast project cost FY 2014 FY 2015 FY 2016 FY 2017 Total

$ 7,500 $ 7,500 $ 7,500 $ 7,500 $30,000

Project Description The Aqua cs Complex was last painted in Fiscal Year 2012. $35,000 was budgeted at the me. Pain ng of this building will be scheduled again in seven years and pressure cleaning will be performed every other year. This project supports the City’s goal to enhance the appearance of its facili es by July of 2013, in prepara on for the City’s 50th anniversary.

Project Justification The Aqua cs Complex is a world-class facility that has earned a top quality reputa on as a na onal and interna onal training site. Its state-of-the-art Myrtha compe on pool was the first of its type built in the United States. This project helps to maintain the high ra ngs this swimming and training complex has earned.

Bleacher Replacement—Aquatics

FY 2013 Capital Budget—$0

Forecast project cost FY 2014 Total

$7,500 $7,500

Project Description

Project Justification

This project is for the replacement of exis ng bleachers throughout the Aqua cs Complex. The new bleachers will meet new required codes.

It is necessary to replace old, worn out, and unsafe portable bleachers throughout the facility. This project began in Fiscal Year 2010 and will con nue with more replacements in Fiscal Year 2014.

City of Coral Springs, Florida

153


Aquatics capital projects Pool Vacuum Repl.—Mullins & Cypress Pools

FY 2013 Capital Budget—$0

Forecast project cost FY 2014 FY 2015 FY 2017 Total

$ 6,500 $ 7,000 $ 7,000 $20,500

Project Description

Project Justification

This project is for the replacement of pool vacuums at Cypress and Mullins pools. The $6,500 funding request will be used to purchase a vacuum for Mullins pool and the $7,000 request will fund Cypress pool.

Due to the large square feet area of pool surface between the pools at Cypress Park Pool and Mullins Park, hand vacuuming is not a prac cal op on. Manual systems are labor intensive and not prac cal for oversized pools. New automated vacuums are necessary in order to keep up with usage and demand from our customers.

Funbrellas Replacement—Aquatics

FY 2013 Capital Budget—$0

Forecast project cost FY 2014 Total

$5,000 $5,000

Project Description This project is for the replacement of funbrellas at the Aqua cs Complex.

Project Justification Replacement of canvas shade shelters is necessary for customer comfort. These areas are used daily for group ou ngs, which creates revenue opportuni es for the facility.

154

Fiscal Year 2013 Capital Improvement Program Budget


Aquatics capital projects Security System Upgrades—Aquatics

FY 2013 Capital Budget—$0

Forecast project cost FY 2014 FY 2016 Total

$ 5,000 $ 5,000 $10,000

Project Description

Project Justification

This project is to purchase upgrades for the security system at the Aqua cs Complex. It includes the addi on of four high-resolu on cameras to the exis ng security system to provide new coverage of exterior of facility and one new camera for the Fitness Center.

Addi onal cameras and support equipment are needed to properly monitor new retail and common areas. This system will provide be er security coverage of en re facility providing documenta on of evidence, should there be an incident.

Pool Covers—Mullins

FY 2013 Capital Budget—$0

Forecast project cost FY 2014 FY 2016 Total

$15,000 $15,000 $30,000

Project Description This project is for the replacement of pool covers for Mullins Park pools.

Project Justification The exis ng pool covers, which were purchased in 2006, will need replacement in Fiscal Year 2014 due to age, and wear and tear. These covers are durable and provide savings in hea ng and chemical costs. They also provide op mum training and swimming condi ons during adverse weather condi ons.

City of Coral Springs, Florida

155


Aquatics capital projects Carpeting/Flooring for Fitness Center

FY 2013 Capital Budget—$0

Forecast project cost FY 2014 FY 2016 Total

$10,000 $10,000 $20,000

Project Description

Project Justification

This project is for the replacement of safety flooring in the fitness room and free weight area and replacement of carpe ng in the cardio areas. The exis ng floor is worn out due to age and extremely heavy use.

Replacement of safety rubber flooring in the free weight area is needed since the exis ng flooring is 15 years old and is made of material not conducive for use in a strength training facility. In addi on, funds are necessary to replace carpe ng in the other areas of the facility on an ongoing basis to maintain the appearance and cleanliness our customers deserve.

Portable Shade Shelters—Aquatics

FY 2013 Capital Budget—$0

Forecast project cost FY 2014 FY 2016 Total

$ 7,000 $ 7,000 $14,000

Project Description

Project Justification

This project is for portable shade shelters for the Aqua c Complex at $2,333 each.

Shade shelters in the Aqua c Complex are used extensively for mee ngs, compe ons, and events, to provide comfort and shade for meet officials, volunteers, mers, and others.

Fitness Center Expansion

FY 2013 Capital Budget—$0

Forecast project cost FY 2015 Total

$225,000 $225,000

Project Description

training programs. It will also provide addi onal training space for indoor training of visi ng teams who choose the Aqua c Complex as their training facility. Construc on cost is es mated using $75 per square foot.

Fitness center expansion group training room

Project Justification With the growing trend in the fitness industry for group fitness classes, staff is recommending the addi on of 3,000 square feet of space to the east end of the fitness center. This will make the facility more a rac ve by offering specialty classes, including both cardio and strength

156

Fiscal Year 2013 Capital Improvement Program Budget


Aquatics capital projects Pool Vacuum Replacement—Aquatics

FY 2013 Capital Budget—$0

Forecast project cost FY 2015 Total

$10,000 $10,000

Project Description

Project Justification

This project is to purchase an automated pool vacuum for the Aqua cs Complex, which is es mated to cost $10,000.

Due to the total of approximately 25,000 square feet of pool surface area of the four pools at the Aqua c Complex, a new automated pool vacuum is necessary to keep up with usage and demand at the facility by our customers. Manual systems are labor-intensive and not prac cal in many of our pools due to their enormous size and depths.

Project Alternatives The alterna ve is hand vacuuming, which is not prac cal or possible in many situa ons.

Deck Staining—Aquatics

FY 2013 Capital Budget—$0

Forecast project cost FY 2015 Total

$6,500 $6,500

Project Description Concrete staining of terrace pa o at the Aqua cs Complex.

Project Justification The Aqua c Complex a racts approximately 600,000 visitors annually and hosts meets and compe ons on a Na onal and Interna onal level. The exis ng concrete on the terrace pa o varies in different shades of natural concrete color, not providing a consistent pleasing appearance of a world class facility. A neutral staining will achieve the goal of providing a pris ne look to the facility, assis ng in promo ng the Aqua cs Complex to organizers of meets and compe ons.

City of Coral Springs, Florida

157


Transportation CIP by funding source FundingSource ProjectName Loan RoadResurfacingProgram MasterParkingLotRefurbishing ResurfaceandRestripeParkingLot NewPedestrianandBikePath Construction BusShelters(includingBikeRacks) NewSidewalkEvaluation AlleyRefurbishmentProgram ExistingWalkwaysRenovation UniversityDriveNorthResurfacing 110thAve.SidewalkandDrainage ComputerizedSurveyofRoadway Conditions Meadows&DellsDrainageImpr. LoanTotal CDBGGrant NW38thDr.Sidewalk,Curb, Gutter&Drainage CDBGGrantTotal EquityFinancing CoralHillsDriveSidewalkDrainage GuardrailMaintenanceandRepair EquityFinancingTotal OperatingGeneralFund WestchesterDrainageStudyand MasterPlan SawgrassSignsFeasibility BridgeRepairs OperatingGeneralFundTotal RoadImpactFund RightTurnLane, Riverside/Shadowood RoadImpactFundTotal Total

158

FY2012 Budget

FY2013 Budget

FY2014 Plan

FY2015 Plan

FY2016 Plan

FY2017 Plan

FY2018 Plan

TotalCost FY2013Ͳ2018

$400,000 $0 $269,000

$906,000 $248,000 $193,000

$962,000 $100,000 $203,000

$838,000 $0 $0

$800,000 $0 $0

$815,000 $0 $0

$800,000 $0 $193,000

$5,121,000 $348,000 $589,000

$89,000 $393,000 $25,000 $25,000 $0 $25,000 $0 $423,000 $0 $480,000 $0 $200,000 $0 $1,350,000

$393,000 $25,000 $0 $433,000 $222,000 $310,000 $0

$441,450 $25,000 $0 $342,000 $348,000 $0 $0

$441,500 $25,000 $0 $250,000 $276,000 $0 $0

$413,100 $25,000 $0 $250,000 $222,000 $0 $0

$2,171,050 $150,000 $25,000 $1,698,000 $1,548,000 $510,000 $1,350,000

$200,000 $25,000 $0 $0 $35,000 $0 $108,000 $0 $0

$0 $122,000 $0 $0 $0 $0 $122,000 $0 $450,000 $450,000 $250,000 $250,000 $250,000 $1,650,000 $1,461,000 $4,733,000 $2,671,000 $2,206,450 $2,057,500 $2,153,100 $15,282,050

$0

$250,000 $250,000

$0 $0

$0 $0

$0 $0

$0 $0

$0 $0

$250,000 $250,000

$0 $30,000

$50,000 $30,000 $80,000

$550,000 $67,000 $617,000

$0 $67,000 $67,000

$0 $67,000 $67,000

$0 $67,000 $67,000

$0 $67,000 $67,000

$600,000 $365,000 $965,000

$0 $0 $0

$50,000 $12,000 $7,500 $69,500

$0 $0 $0 $0

$0 $0 $7,500 $7,500

$0 $0 $0 $0

$0 $0 $7,500 $7,500

$0 $0 $0 $0

$50,000 $12,000 $22,500 $84,500

$0

$63,700 $63,700

$0 $0

$0 $0

$0 $0

$0 $0

$0 $0

$63,700 $63,700

$1,924,200 $5,350,000 $2,745,500 $2,273,450 $2,132,000 $2,220,100 $16,645,250

Fiscal Year 2013 Capital Improvement Program Budget


Transportation CIP by total project cost ProjectName RoadResurfacingProgram NW38thDr.Sidewalk,Curb,Gutter &Drainage MasterParkingLotRefurbishing ResurfaceandRestripeParkingLots NewPedestrianandBikePath Construction RightTurnLane, Riverside/Shadowood WestchesterDrainageStudyand MasterPlan CoralHillsDriveSidewalkDrainageD GuardrailMaintenanceandRepair BusShelters(includingBikeRacks) SawgrassSignsFeasibility BridgeRepairs AlleyRefurbishmentProgram NewSidewalkEvaluation 110thAve.SidewalkandDrainage UniversityDriveNorthResurfacing ExistingWalkwaysRenovation ComputerizedSurveyofRoadway Conditions Meadows&DellsDrainageImpr. Total

City of Coral Springs, Florida

FY2012 Budget $400,000

FY2013 Budget $906,000

FY2014 Plan $962,000

FY2015 Plan $838,000

FY2016 Plan $800,000

FY2017 Plan $815,000

$0 $0 $269,000

$250,000 $248,000 $193,000

$0 $100,000 $203,000

$0 $0 $0

$0 $0 $0

$0 $0 $0

$0 $0 $193,000

$250,000 $348,000 $589,000

$200,000

$89,000

$393,000

$393,000

$441,450

$441,500

$413,100

$2,171,050

$0

$63,700

$0

$0

$0

$0

$0

$63,700

$50,000 $0 $50,000 $550,000 $30,000 $67,000 $25,000 $25,000 $12,000 $0 $7,500 $0 $0 $423,000 $0 $25,000 $0 $1,350,000 $0 $200,000 $0 $480,000

$0 $0 $67,000 $25,000 $0 $7,500 $433,000 $0 $0 $310,000 $222,000

$0 $0 $67,000 $25,000 $0 $0 $342,000 $0 $0 $0 $348,000

$0 $0 $67,000 $25,000 $0 $7,500 $250,000 $0 $0 $0 $276,000

$0 $0 $67,000 $25,000 $0 $0 $250,000 $0 $0 $0 $222,000

$50,000 $600,000 $365,000 $150,000 $12,000 $22,500 $1,698,000 $25,000 $1,350,000 $510,000 $1,548,000

$0 $450,000

$0 $250,000

$0 $250,000

$0 $250,000

$122,000 $1,650,000

$0 $0 $30,000 $25,000 $0 $0 $0 $0 $108,000 $0 $35,000 $0 $0

$0 $0

$122,000 $450,000

FY2018 TotalCost Plan FY2013Ͳ2018 $800,000 $5,121,000

$1,924,200 $5,350,000 $2,745,500 $2,273,450 $2,132,000 $2,220,100 $16,645,250

159


Transportation capital projects—FY 2013 Road Resurfacing Program Funding source: Loan

FY 2013 Capital Budget—$906,000 Expenditure account #: 327-9030-541-63-01

Project #: 133251

Programmed project cost FY 2013 FY 2014 FY 2015 FY 2016 FY 2017 FY 2018 Total

$ 906,000 $ 962,000 $ 838,000 $ 800,000 $ 815,000 $ 800,000 $5,121,000

Project Description

Project Justification

This is an ongoing project to resurface up to 10 miles of City roads per year. Effec ve road resurfacing management calls for streets to be resurfaced between the 20th and 25th year of useful life. The proposed areas for 2013 are por ons of the remaining sec ons of Turtle Run area, Butler Farms, Coventry, por ons of Pineridge, and Creekside Drive north of Wiles. Future years are listed in the Road Resurfacing Master Plan maintained by I.S./G.I.S.

All indica ons are that the cost per ton of asphalt will con nue to escalate. If we delay resurfacing instead of enhancing the resurfacing program, the City will conceivably pay a lot more for the same work in future years. The life expectancy of an asphalt road is about 20 to 25 years depending on certain variables. By resurfacing a road near its 20th year, the life expectancy of that road is increased by 18 years or more. By not resurfacing the roads, the City will incur costs that are tremendously higher than resurfacing costs. If the roads are not resurfaced, not only the surface deteriorates but the road base as well. As a result, the exis ng road has to be demolished and a new road reconstructed in its place. The old materials have to be removed and hauled away and a new road bed developed with new materials and compacted and a new surface must be installed. If the roads are not resurfaced based on this plan or a similar schedule, the City could incur major expenses in the future.

Project Alternatives There are other possible alterna ves to this project, but they will not provide the op mum resurfacing schedule. We could complete road resurfacing by excep on or as the roads deteriorate significantly. However, this will take many years to complete the en re City on me and some roads may be out of service for an extended period of me once the road base has to be replaced. When a road has been allowed to deteriorate past a certain point, the roads have to be stripped of all materials and reconstructed similar to a new road being constructed for the first me. This results in a cost that can be significantly higher than resurfacing an exis ng road. Another alterna ve is to budget minimal incremental amounts per year as previously done in the mid to late 1990s. At this rate, less than a mile per year to only a few miles may be resurfaced. This will take many years to complete and will result in many streets requiring total reconstruc on at a much higher cost. The City could also resurface the remaining 65 miles at one me for about $7,500,000 to $8,000,000. The City of Margate used this alterna ve. They reported there were economies of scale that resulted in the bid prices from such a large project.

160

This project links to the new ini a ve “Roadway Resurfacing and Alley Improvements” suppor ng the Traffic Mobility and Connec vity Strategic Priority.

Fiscal Year 2013 Capital Improvement Program Budget


Transportation capital projects—FY 2013 NW 38th Dr.Sidewalk, Curb, Gutter & Drainage FY 2013 Capital Budget—$250,000 Funding source: CDBG Project Description

Expenditure account #: 106-5601-541-63-01 Revenue account #: 106-5601-331-54-02 Project Justification

In 2010, the City contracted with a consul ng engineering firm to perform an evalua on of poten al sidewalk construc on in conjunc on with the City’s master bike path comprehensive plan. The goal is to provide pedestrian connec vity to the future downtown, public transporta on, and industrial and commercial districts.

Project Update The inspec on iden fied seven areas most in need of new concrete sidewalks (refer to “New Pedestrian and Bike Path Construc on” for loca on of the seven areas). Two of the highest priority areas were iden fied as future pedestrian paths to University Drive and the downtown district. These areas are 38th Drive between University Drive and 85th Avenue from 38th Street to 40th Street.

Master Parking Lot Refurbishing Funding source: Loan

Project #: 131806

Providing walkways along streets leading into the downtown area is consistent with the Community Redevelopment Agency plan to facilitate pedestrian access to downtown, specifically to the Northwest Regional Library and Coral Springs Charter School. There are currently no sidewalks on these roadway segments crea ng conflicts between pedestrians, bicyclists, and automobiles using these roads simultaneously. This project links to the new ini a ve “New Sidewalks at 38th Drive and 85th Avenue” in the FY 2013 Business Plan.

FY 2013 Capital Budget—$248,000

Expenditure account #: 327-9030-541-63-01

Project #: 133252

Programmed project cost FY 2013 FY 2014 Total

$248,000 $100,000 $348,000

Project Description

Project Impact

This project is to repair, resurface, and re-stripe master parking lots on Sample Road. The funds requested in capital for funding in Fiscal Year 2013 are to con nue refurbishing parking lots west of Riverside Drive, as well as adding new signs, sign posts, and stubs. The refurbishing program will con nue with improvements to parking lots east of Riverside Drive.

Community Development will work with store owners prior to and during construc on, and provide some inspec on services. Financial Services will provide contrac ng services.

Project Update Scope of this work is similar to the “Alley Refurbishing” and “Road Resurfacing Program” because of the nature of the work.

Project Alternatives Master parking lots have deteriorated over the long life of the parking lots. They have been resealed but no major work has been done on the surface. In one parking lot, there will be trenching done and the repairs must include resurfacing the en re lot.

City of Coral Springs, Florida

Project Justification The majority of the master parking lots are old and need resurfacing and re-striping. The current parking stripes and ramps need improvements in order to comply with exis ng ADA requirements. The re-striping will be updated to current ADA standards. Resurfacing the parking lots will enhance safety and the aesthe cs of the store fronts. The project will include adding signage as well as ADA ramps upgrades. This project is an new ini a ve in the Fiscal Year 2013 Business Plan and supports the “Neighborhood and Environmental” Strategic Priority.

161


Transportation capital projects—FY 2013 Resurface and Restripe Parking Lots Funding source: Loan

FY 2013 Capital Budget—$193,000

Expenditure account #: 327-9030-541-63-01

Project #: 133253

Programmed project cost FY 2013 FY 2014 FY 2018 Total

$193,000 $203,000 $193,000 $589,000

Project Description

Project Impact

This is a maintenance program to reseal City parking lots. The scheduled parking lots for Fiscal Year 2013 are: North Community Park, Fern Glen Park, Riverside Park, Tennis Center and the Dog Park. In addi on, seal coa ng the front area of the parking lots at the Center for The Arts is also scheduled for this year. In Fiscal Year 2014, Be Stradling, Charter School, the Library, and the Gym are planned for maintenance.

When work is scheduled, the appropriate facility is no fied and the contractor works around the schedule of the respec ve facility.

Project Alternatives The alterna ve is to complete the work with in-house staffing and equipment; however, start-up costs and special equipment needed would be cost-prohibi ve. Also, if we avoid or delay maintaining these surfaces, that could result in higher costs in the future because the surface and base of the parking lots would deteriorate and need replacing. With a proac ve resurfacing, resealing, and striping program, the life expectancy of the asphalt on City proper es is extended.

Project Justification

The goal is to restore older city parking lots to a like-new condi on and extend the useful life by 25 to 30 years. It will also improve the aesthe cs of the parks making them appear newer.

162

This is a proac ve maintenance program to avoid higher future costs incurred when the surface and base must be replaced. Asphalt rejuvena on programs, such as resealing, need to be accomplished approximately every seven years depending on the quality of asphalt and previous paving. Resealing adds binder to the aggregate, prevents deteriora on, such as cracking, and maintains the integrity of the asphalt surface by be er adhesion accomplished in the process. This project links to the “Community Pride” on-going ini a ve and the “Neighborhood and Environmental Sustainability” Strategic Priority.

Fiscal Year 2013 Capital Improvement Program Budget


Transportation capital projects—FY 2013 New Pedestrian and Bike Path Construction Funding source: Loan

FY 2013 Capital Budget—$89,000

Expenditure account #: 327-9030-541-63-01

Project #: 133254

Programmed project cost FY 2013 FY 2014 FY 2015 FY 2016 FY 2017 FY 2018 Total

$ 89,000 $ 393,000 $ 393,000 $ 441,450 $ 441,500 $ 413,100 $2,171,050

Project Description

Project Update

In 2010, the City contracted with a consul ng engineering firm to perform an evalua on of poten al sidewalk construc on in conjunc on with the City’s master bike path comprehensive plan. Scope of this work is similar to the “Alley Refurbishing” and “Road Resurfacing Program” because of the nature of the work.

There are currently no sidewalks on these roadway segments crea ng conflicts between pedestrians, bicyclists, and automobiles using these roads simultaneously.

Construc ng walkways along streets leading into the Downtown area is consistent with the Community Redevelopment Area plan to provide pedestrian access to Downtown, specifically to the Northwest Regional Library and Coral Springs Charter School. In FY 2013, a 6-foot concrete sidewalk on 38th Drive will be built. The City will leverage $250,000 of CDBG funds to pay for these improvements with the City’s share of the project’s cost being $89,000. In FY 2014 and FY 2015, 94th Ave, 50% of the area between 31st Ct and Royal Palm Blvd will be done each year. The budget requested for FY 2014 includes $10,000 to complete a 290’ sidewalk along Ben Geiger Drive, east of NW 99th Avenue. This sec on is part of the plan for the “Downtown Pathway Construc on” project; For FY 2016, Wiles Road, between Coral Ridge Drive and 126th Ave; For FY 2017, 126th Ave, NW 44th St, NW 124th Ave, and NW 35th St, between Wiles and Sample Road; on 126th Ave, sec ons between Sample and Wiles Rd. For FY 2018, 120th Ave, between Wiles and Sample Rd. For FY 2019, 41st St, between 120 Ave. and Coral Ridge Dr. Future loca ons to be determined based on an updated study.

City of Coral Springs, Florida

Project Impact The Public Works Department maintains the City’s pathways. Future maintenance will be minimized by construc ng a 5-foot concrete pathway with root barriers to prevent mature tree roots from breaking up the pathway.

Project Justification Lack of adequate walkways in the community is a concern to many residents because pedestrians and children are forced to walk on the streets and valley gu ers, crea ng an unsafe condi on. The project is consistent with the City’s Comprehensive Plan, specifically, the exis ng and future bicycle and pedestrian maps that iden fy each of these streets as a connec on to Downtown.

163


Transportation capital projects—FY 2013 Right Turn Lane, Riverside/Shadow Wood Funding source: Road Impact Fund

FY 2013 Capital Budget—$63,700

Expenditure account #: 324-9030-541-63-51

Project #: 133206

This new turn lane will address customer’s concerns and will alleviate traffic conges on and delays. The only increase to opera ng costs would be the maintenance of the asphalt in the future. The construc on of the new turn lane will be schedule during a school break. This project is a new ini a ve in the Fiscal Year 2013 Business Plan.

Project Description This project is for the construc on of a turn lane on Shadow Wood Boulevard for westbound traffic turning right to go north on Riverside Drive. A turn lane at this intersec on will provide a safer crossing for pedestrians and school children.

Project Justification This project links to the Traffic, Mobility & Connec vity Strategic Priority. This project is originated through the Traffic Management team due to ci zen requests from surrounding neighborhoods regarding conges on before and a er school hours. In order to alleviate this, the City has set aside funding from the Road Impact Fund to construct a right turn lane on Shadowood Boulevard for westbound traffic turning right onto Riverside Drive.

Coral Hills Drive Sidewalk Drainage Design Funding source: Equity Financing

FY 2013 Capital Budget—$50,000

Expenditure account #: 324-9030-541-63-51

Project #: 133204

Programmed project cost FY 2013 FY 2014 Total

$ 50,000 $550,000 $600,000

Project Description

Project Justification

The goal of this project is to replace the exis ng asphalt path for Coral Hills Drive between Sample and Wiles Road. Phase I of this project will include the design and engineering drawings. Phase II will be the actual construc on of a concrete sidewalk (FY 2014) on the East side of Coral Hills Drive from Sample to Wiles Road. Work will consist of a 6 sidewalk, curb, gu er and drainage as determined through design.

This project will provide a pedestrian friendly path from Wiles Road to Sample Road.

164

These improvements are necessary to prevent asphalt path from further deteriora on. The asphalt path in some sec ons is very close to the edge of pavement, which could raise safety concerns. This project is a new ini a ve in the Fiscal Year 2013 Business Plan.

Fiscal Year 2013 Capital Improvement Program Budget


Transportation capital projects—FY 2013 Westchester Drainage Study and Master Plan Funding source: Operating (General Fund)

FY 2013 Capital Budget—$50,000

Expenditure account #: 001-9030-541-63-51

Project #: N/A

Project description

Project Alternatives

During Tropical Storm Isaac, the Westchester area in the vicinity of 123rd Ave, from 24th to 32nd street eastward to Coral Ridge Drive experienced severe flooding. Storm water came extremely close to entering homes. As a result, staff recommended conduc ng a drainage system study to evaluate past flooding, flood insurance claims, a review of the drainage atlas, original design drawings, canal level opera ng condi ons, maintenance prac ces and geotechnical reports. The research will compare the exis ng condi ons to the original design criteria, and establish an ac on plan to provide maximum storm water reten on for rain events. The capital improvement program for the Sunshine Water Control District will also be reviewed to determine the current limita ons and future impacts as a result of their improvement program. The study will be conducted by the City Engineer, Chenmoore and Associates. The firm produced a similar study and master plan for the Meadows and Dells neighborhood in 2005.

Tropical Storm Isaac was an extraordinary rain event dumping approximately 14 inches over a 24 hour period. During 2012, the Sunshine Water Control District replaced and upsized two sec ons of culvert pipes and completed the replacement of an an quated storm water pumping sta on. This should improve the ability to move storm water off the street. The City’s collec on system via catch basins performed as designed during the storm, and therefore, con nued monitoring to prevent blockages would be the ongoing prac ce absent the drainage study.

Guardrail Maintenance and Repair Funding source: Equity Financing

Project Justification Given the extreme close call caused by Tropical Storm Isaac, the jus fica on for the study is necessitated by the need to take a holis c look at the en re drainage system. It is impera ve to research the original design performance criteria to the present day opera ng condi ons. This historical comparison will iden fy weaknesses or vulnerabili es in the system which can be addressed through an ac on plan and budgeted in the Capital Improvement Program.

FY 2013 Capital Budget—$30,000

Expenditure account #: 324-9030-541-63-01

Project #: 133205

Programmed project cost FY 2013 FY 2014 FY 2015 FY 2016 FY 2017 FY 2018 Total

$ 30,000 $ 67,000 $ 67,000 $ 67,000 $ 67,000 $ 67,000 $365,000

Project Description

Project Alternatives

Since Fiscal Year 2003, we have installed guardrails at over 100 loca ons throughout the city joining others that were installed prior to that me. A systema c maintenance program for these guardrails will extend their useful lives significantly.

The alterna ve to a proac ve maintenance program is to perform reac onary repairs as residents complain.

City of Coral Springs, Florida

Project Justification The city has invested over $560,00 on guardrails since FY 2003. This ongoing program is needed to ensure our roads are safe and provide protec on to drivers in our City.

165


Transportation capital projects—FY 2013 Bus Shelters Funding source: Loan

FY 2013 Capital Budget—$25,000 Expenditure account #: 327-9030-541-63-01

Project #: 133255

Programmed project cost FY 2013 FY 2014 FY 2015 FY 2016 FY 2017 FY 2018 Total

$ 25,000 $ 25,000 $ 25,000 $ 25,000 $ 25,000 $ 25,000 $150,000

Project Description

Project Impact

The City will install bus shelters at loca ons that meet Broward County Transit shelter criteria of 25 boardings per day, or as necessary to meet the needs of our community. The new loca ons are selected with Broward County Transit and City staff collabora vely. This project also provides funds for shelter maintenance and improvements.

Community Development provides their recommenda ons on new bus shelter loca ons. Financial Services provides contrac ng. This project is in coordina on with the program to improve community bus stops led by Public Works Department.

Project Update

The Bus Shelter program lines up with the Traffic, Mobility and Connec vity ini a ve as well as the Neighborhood and Environmental Sustainability priority by encouraging the use of mass transit. The City has developed a partnership with Broward County Transit to support their efforts to provide higher quality services and to install new bus shelters at various loca ons, based on available funding.

A total of 71 new bus shelters have been installed since the program began in 2005. Incremental funding is budgeted annually for three new shelters and/or parts for miscellaneous repairs.

Project Alternatives The City can elect to change the amount of new bus stop installa ons per year, but the program will con nue to be mul -year.

166

Project Justification

Fiscal Year 2013 Capital Improvement Program Budget


Transportation capital projects—FY 2013 Sawgrass Signs Feasibility Funding source: Operating (General Fund)

FY 2013 Capital Budget—$12,000 Expenditure account #: 001-9030-541-63-01 Project Justification

Project Description Design, furnish, and install two signs direc ng customers to the Sawgrass Nature Center and the Fire Training Academy. Funds will be used to hire a consultant to research Manual on Traffic Control Devices for sign standards and fund construc on and installa on of two signs. Following research, request will be made to the Turnpike Enterprise.

Bridge Repairs Funding source: Operating (General Fund)

Project #: N/A

There is interest in promo ng the environmental works of the Sawgrass Nature Center. Signage on the Sawgrass will increase exposure for the facility, and provide direc ons to those looking to visit the Center.

FY 2013 Capital Budget—$7,500 Expenditure account #: 001-9030-541-63-01

Project #: N/A

Programmed project cost FY 2013 FY 2015 FY 2017 Total

$ 7,500 $ 7,500 $ 7,500 $22,500

Project Description Florida Department of Transporta on conducts inspec ons of bridges over City-owned roadways every two years. The funds requested will be used to perform repairs iden fied in the report as a result of the inspec on.

Project Justification We are required to maintain all three bridges in good condi on, therefore it is necessary to set aside sufficient funds for repairs.

City of Coral Springs, Florida

167


Transportation capital projects 110th Ave-Sidewalk and Drainage

FY 2013 Capital Budget—$0

Forecast project cost FY 2014 Total

$1,350,000 $1,350,000

Project Description

Project Update

Funds will be used for design of some improvements recommended as a result of sidewalks study conducted in Fiscal Year 2011. The suggested enhancements included be er drainage and enhancements to sidewalks, curb, and gu er along NW 110th Avenue between Sample and Wiles Road. Construc on and other future improvements are scheduled to begin in Fiscal Year 2014. Since this loca on is part of the CDBG target area, it is expected that this project will con nue being funded can be phased via Block Grant.

$108,000 for design of these improvements was budgeted in FY 2012 to be financed via Community Development Block Grant.

Project Alternatives Maintain status quo of the 110th Avenue corridor and not improve exis ng condi ons.

Existing Walkways Renovation

Project Justification Currently, the sec on of 110th Avenue between Wiles and Sample Roads has valley gu ers adjacent to the sidewalks for the en re one-mile stretch. This road and sidewalk configura on is a major route for school children. Residents of these neighborhoods (Woodlake, Chevy Chase, Glenwood, and Castlewood) frequently walk or ride bikes along this area and will enjoy the benefits of these improvements. Funding for this project may come from CDBG or perhaps other grant funding such as the Safer Route to Schools.

FY 2013 Capital Budget—$0

Forecast project cost FY 2014 FY 2015 FY 2016 FY 2017 FY 2018 Total

$ 480,000 $ 222,000 $ 348,000 $ 276,000 $ 222,000 $1,548,000

Project Description

Project Alternatives

This project is to inspect, study, design, and plan modifica ons to exis ng bicycle and pedestrian walkways. Maintaining the exis ng asphalt bike paths is costly and will con nue to increase in the future as the asphalt gets older and breaks down due to dryness and root intrusion. This project will eliminate high maintenance costs of repairing asphalt bike paths and provide safer pathways for pedestrians and bicyclists. The plan includes replacing them with concrete sidewalks. In FY 2014, Remsberg Drive is programmed.

Con nually delaying renova on of the asphalt bike paths will result in increasing frequency of repairs and higher maintenance costs. The older asphalt bike paths will break down causing safety issues and the bike paths located near trees will con nue to experience root intrusion.

Future loca ons include Riverside Drive, Westview Drive to Wiles Road, (FY 2015); Ramblewood Drive North of Atlan c to Riverside Drive; 20th Street, University to Shadow Wood Blvd. (FY 2016); Shadow Wood Blvd West, University to Riverside (FY 2017); Shadow Wood Blvd East, Riverside to 82nd Ave (FY 2018).

168

Project Justification The exis ng asphalt bike paths have a high frequency of repairs and resultant high costs. Those costs may increase incrementally each year as the asphalt gets older and the root intrusion becomes more profuse. The concrete sidewalks will eliminate those problems. This project links to the “Traffic Mobility and Connec vity” strategic priority .

Fiscal Year 2013 Capital Improvement Program Budget


Transportation capital projects Meadows and Dells Drainage Improvements

FY 2013 Capital Budget—$0

Forecast project cost FY 2014 FY 2015 FY 2016 FY 2017 FY 2018 Total

$ 450,000 $ 450,000 $ 250,000 $ 250,000 $ 250,000 $1,650,000

Project Description

Project Impact

This mul -year project will improve the exis ng drainage system by re-profiling swales and installing piping and catch basins to channel storm water to the canal system. There are a total of 15 catch basin systems and drainage systems to be modified throughout the Meadows and Dells subdivision. Four drainage basins have been completed so far. The improvements to these four basins were funded via a Community Development Block Grant (CDBG). The areas to be targeted include: 78th Terrace between 78th Lane and 40th St; 78th Ave, between 44th Ct and 40th St; 42nd Place between 78th Terr and 78th Ave; and 40th St, between 81st Ave and 78th Ave.

Development Services provides engineering, inspec ons, and CDBG management. Financial Services provides contrac ng support. Communica ons and Marke ng will be involved in no fica ons.

Project Justification The subdivision is an older area that has inadequate drainage; the swales are overbuilt and the roads are flat. If the project is delayed, the residents will con nue to tolerate ponding on their streets and proper es during the rainy season. Delaying this project will cause condi ons to worsen and con nued deteriora on of the swales.

Project Update The es mated cost to improve all 15 basins was calculated at $3.6 million. Four basins were completed between 2008 and 2010. These basins are: #1, #2, #3, and #13.

City of Coral Springs, Florida

169


Transportation capital projects Alley Refurbishment Program

FY 2013 Capital Budget—$0

Forecast project cost FY 2014 FY 2015 FY 2016 FY 2017 FY 2018 Total

$ 423,000 $ 433,000 $ 342,000 $ 250,000 $ 250,000 $1,698,000

Project Description

Project Alternatives

This project began in Fiscal Year 2007 by iden fying alleyways needing the installa on of a two-foot concrete valley gu er and an overlay of the surface with two inches of compacted asphalt. Five alleys have been completed thus far. In Fiscal Year 2013, we will refurbish the alley on the west side of University Dr. between 14th and 16th Streets and the east side of University Dr. between 14th and 19th Streets. Funding for alleys refurbishment is combined this year with the roads resurfacing program (project 133251).

The alterna ve is to con nue a temporary patching process. The long-term, high-cost alterna ve would be to let the alleys con nue to deteriorate to the point they are no longer serviceable, then reconstruct the alley road surfaces, including the sub-surface structure, at a much higher cost.

The refurbishment schedule recommended at the study is as follows: • East side of University Dr. from 19th to 16th Avenues. • East side of University Dr. from 16th to 14th Avenues. • West side of University Dr. from 19th to 16th Avenues. • South side of Wiles Rd. from 110th to Coral Springs Drive.

Project Justification The asphalt alleys are in poor condi on due to age, ru ng, and water se lement. Neighborhood and commercial property values will be enhanced and the motoring public will have a safer environment in which to travel. One of the greatest jus fica ons is cost avoidance. A large por on of the alleys have reached their life expectancy already. If the alleys are refurbished, the life of each alley can be extended another 18 to 20 years. If we do not refurbish them and extend their life expectancy, then there are major costs that will result because the alleys will have to be reconstructed, including removing the old materials and reconstruc ng the base.

• **South side of Wiles Rd. from Woodside Dr. to NW 74th Avenue. • ** West side of University Dr. from 31st Court to 28th Street. • East side of University Dr. from 20th to 19th. • South side of Sample Rd. from Woodside Dr. to Rock Island Blvd. • **East side of University Dr. from 31st Court to 28th Street. • **East side of University Dr. from 28th Street to 25th Court. • West side of University Dr. from 16th to 14th. • North side of Sample Rd. from 101st to 104th. **alleys located within CDBG areas.

170

Fiscal Year 2013 Capital Improvement Program Budget


Transportation capital projects University Drive North Resurfacing

FY 2013 Capital Budget—$0

Forecast project cost FY 2014 FY 2015 Total

$200,000 $310,000 $510,000

Project Description

Project Justification

Resurface University Drive between Sample Road and the Sawgrass Expressway. The sec on between Sample Road and Cardinal Road will be deferred un l infrastructure improvements are completed in the Downtown district forecast for Fiscal Year 2014 and the sec on between Wiles Road and the Sawgrass will be completed in Fiscal Year 2015.

University Drive, north of Sample Road, has passed the original life expectancy and there have been no major resurfacing projects completed to extend its useful life. If the road is not resurfaced, it will con nue to deteriorate. As a result, this road will have longitudinal ru ng with crushed and shi ing asphalt surfaces and base. If the road is allowed to deteriorate to that condi on, it will require more costly repairs and resurfacing in the future.

Project Purpose Provide be er road surface for one of the City’s busiest roads. It is to be resurfaced following the improvements to the University Drive and Sample Road intersec on improvements.

Project Alternatives The project can be deferred or the project can be done incrementally by direc on of travel or by boundaries but those op ons do not result in the op mum comple on and sa sfac on.

Project Impact Development Services will provide engineering inspec ons. Purchasing Division will assist with contrac ng. It is an cipated that Communica ons and Marke ng will also be involved in broadcas ng informa on to the public.

City of Coral Springs, Florida

171


Transportation capital projects Computerized Survey of Roadway Conditions

FY 2013 Capital Budget—$0

Forecast project cost FY 2014 Total

$122,000 $122,000

Project Description

Project Alternatives

Conduct a computerized survey of all public streets within the City, measuring road and subsurface condi ons.

If we do not periodically procure this survey, the City may need to ini ate a poten ally higher road reconstruc on program. This survey uses a dynaflect type of tes ng for the subsurface, a type of measured pressure and flexing of the subsurface. Without this tes ng, the City can only rely on surface observa ons and inspec ons of the streets. The tes ng is more accurate than surface observa ons, and it iden fies those roads that may need costly repairs if resurfacing is not completed on me.

Project Update Infrastructure Management System (IMS) ini ally performed a detailed computerized inves ga on of the City’s public roadway system in Fiscal Year 1996. A second study was completed in late 2003. This project is directly related to the annual street resurfacing program as the informa on from this study helps iden fy the roads needing various repairs and gives guidance on priori zing the work. A third survey is being deferred un l FY 2014.

New Sidewalk Evaluation

Project Justification Update of the ini al detailed computerized inves ga on of the City’s public roadway system will generate reports that help iden fy poor surface roadways and subsurface issues and rank them for the annual street resurfacing contracts. This detailed pressure tes ng and laser tes ng is more accurate than individuals making visual observa ons of a road surface.

FY 2013 Capital Budget—$0

Forecast project cost FY 2014 Total

$25,000 $25,000

Project Description This project is a con nua on of the ini a ve to increase walkability in the City through construc on of sidewalks in neighborhoods. The intent is for new sidewalks to meet the Master Bikepath plan, with new requests being channeled through the Traffic Management Team. This links with the Traffic, Mobility & Connec vity Strategic Priority.

Project Justification Funds requested in FY 2014 are to conduct a feasibility study with the goal of iden fying areas in which new sidewalks are needed. The report will help create a plan for construc on of concrete sidewalks to enhance the aesthe cs of the City and provide pedestrians a safe walkway.

172

Fiscal Year 2013 Capital Improvement Program Budget


Center for the Arts CIP by funding source FundingSource ProjectName OperatingGeneralFund ReplaceDoorsatTheater OperatingGeneralFundTotal

FY2012 Budget

FY2013 Budget

FY2014 Plan

FY2015 Plan

FY2016 Plan

FY2017 Plan

FY2018 Plan

TotalCost FY2013Ͳ2018

$0

$4,000 $4,000

$0 $0

$0 $0

$0 $0

$0 $0

$0 $0

$4,000 $4,000

FacilitiesReserves AirConditioningRepairsandRepl. FacilitiesReservesTotal

$54,000

$0 $0

$68,600 $68,600

$0 $0

$0 $0

$0 $0

$0 $0

$68,600 $68,600

Loan AirConditioningRepairsandRepl. AssistedListeningDevices Carpeting(lobbyandmeetingrooms) DimmerLightingPackageforTheat Elevator(secondfloorlift) HVACintoKitchenArea KitchenRemodel LobbyBenches/Stands Lobby/CourtyardTrashCans NewHydraulicLift ReplaceConcessionStand ReplacePortableBars RestroomUpgrades RoofRepairandReplacement ComputerReplacement LoanTotal

$0 $0 $0 $10,000 $0 $0 $0 $0 $0 $0 $0 $0 $0 $800,000 $35,350

$0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0

$0 $5,500 $112,000 $80,000 $0 $25,000 $20,000 $9,950 $10,000 $8,000 $7,500 $18,000 $36,000 $400,000 $6,000 $737,950

$37,500 $0 $0 $0 $45,000 $0 $0 $0 $0 $0 $0 $0 $14,000 $400,000 $0 $496,500

$106,900 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $106,900

$0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $44,900 $44,900

$0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0

$144,400 $5,500 $112,000 $80,000 $45,000 $25,000 $20,000 $9,950 $10,000 $8,000 $7,500 $18,000 $50,000 $800,000 $50,900 $1,386,250

FY2013 Budget $4,000 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0

FY2014 Plan $0 $8,000 $400,000 $18,000 $112,000 $10,000 $80,000 $7,500 $0 $5,500 $36,000 $25,000 $6,000 $20,000 $68,600 $9,950

FY2015 Plan $0 $0 $400,000 $0 $0 $0 $0 $0 $45,000 $0 $14,000 $0 $0 $0 $37,500 $0

FY2016 Plan $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $106,900 $0

FY2017 Plan $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $44,900 $0 $0 $0

$4,000

$806,550

$496,500

$106,900

$44,900

CIP by total project cost ProjectName ReplaceDoorsatTheater NewHydraulicLift RoofRepairandReplacement ReplacePortableBars Carpeting(lobbyandmeetingrooms) Lobby/CourtyardTrashCans DimmerLightingPackageforTheater ReplaceConcessionStand Elevator(secondfloorlift) AssistedListeningDevices RestroomUpgrades HVACintoKitchenArea ComputerReplacement KitchenRemodel AirConditioningRepairs&Repl. LobbyBenches/Stands Total

City of Coral Springs, Florida

FY2012 Budget

800,000

10,000

35,350 54,000

FY2018 TotalCost Plan FY2013Ͳ2018 $0 $4,000 $0 $8,000 $0 $800,000 $0 $18,000 $0 $112,000 $0 $10,000 $0 $80,000 $0 $7,500 $0 $45,000 $0 $5,500 $0 $50,000 $0 $25,000 $0 $50,900 $0 $20,000 $0 $213,000 $0 $9,950 $0

$1,458,850

173


Center for the Arts capital projects Replace Doors at Theater Funding source: Operating (General Fund)

FY 2013 Capital Budget—$4,000 Expenditure account #: 001-9030-575-63-01

Project #: N/A

Project Description

Project Justification

This project is to replace the restroom doors by the lobby.

The theater is visited by many people all year long during many of the events and great performances featured at this venue. These doors are old and worn out. The purpose is to maintain the Theater in op mal condi ons for our customers.

Roof Repair and Replacement

FY 2013 Capital Budget—$0

Forecast project cost FY 2014 FY 2015 Total

$400,000 $400,000 $800,000

Project Description

Project Justification

This project is to replace the roof at the Center for the Arts. Nova Engineering and Environmental, a technical consultant, has inspected the roof and reported the condi on of the roof. The consultant recommended replacement of the en re roof.

A scheduled roof replacement and maintenance program, including refurbishing, is the op mal method of keeping roofs safe and func onal for all users of this facility. The $800,000 requested will cover replacement of the roof and maintenance wherever necessary. The plan is to split the cost between two years (FY 2014 and FY 2015), priori zing the replacement in por ons and coordina ng with staff from the Center for the Arts, in order to minimize disrup ons.

Project Update The original plan was to replace the en re roof in FY 2012. A por on of the budgeted funds to replace the roof was reallocated to fund immediate improvements needed at the Center for the Arts, including concrete coa ng of ramps and other surfaces, screening of air condi oning units, repairs to rear wall panels, interior and exterior pain ng, and replacement of curtains, movie scrim, and backstage cyclorama.

174

Fiscal Year 2013 Capital Improvement Program Budget


Center for the Arts capital projects Carpeting -Lobby and Meeting Rooms

FY 2013 Capital Budget—$0

Forecast project cost FY 2014 Total

$112,000 $112,000

Project Description

Project Justification

This project is to install new carpet in the lobby and backstage rooms. This supports the City’s efforts to enhance the aesthe cs of the City of Coral Springs.

Ten-year replacement program due to the wear and tear of heavy traffic. The Center for the Arts is visited daily and the carpet in the lobby and mee ng rooms have exceeded their useful life.

Dimmer Lighting Package for Theater

FY 2013 Capital Budget—$0

Forecast project cost FY 2014 Total

$80,000 $80,000

Project Description Install new dimmer ligh ng at the theater. The es mated cost in Fiscal Year 2014 is $80,000.

Project Justification The exis ng dimmer ligh ng system is 20 years old. Replacement parts are no longer available. Viable illumina on is required to provide entertainment and a ract shows and other events to this facility.

City of Coral Springs, Florida

175


Center for the Arts capital projects Air Conditioning Repair and Replacement

FY 2013 Capital Budget—$0

Forecast project cost FY 2014 FY 2015 FY 2016 Total

$ 68,600 $ 37,500 $106,900 $213,000

Project Description

Project Justification

To repair and replace air condi oning units at Center for the Arts. The project uses compe vely bid contractor services for labor, parts and replacement components, technical support, and air condi oning consul ng services. This project is a comprehensive program designed to ensure that all air condi oning systems at the Center for the Arts are working efficiently and effec vely. The age and condi on of the systems dictate they be replaced systema cally before they break down and must be repaired on an emergency basis.

The comprehensive air condi oning replacement program will help maintain the Center for the Arts facility in a condi on acceptable to staff and visitors as well as enhance the environmental safety of the loca on. Having newer, more efficient and reliable air condi oning systems could result in the City obtaining LEED credits for the green environmental program.

Restroom Upgrades

FY 2013 Capital Budget—$0

Forecast project cost FY 2014 FY 2015 Total

$36,000 $14,000 $50,000 other events.

Project Description Replace and upgrade lobby bathrooms with new counter tops and toilets. The theater hosts many concerts throughout the year featuring live bands and stunning performances that generate revenue. This facility should be well maintained at all mes to be able to a ract shows and

176

Project Justification This project is to replace 10-year-old counter tops and toilets in the restrooms on the first and second floors. This project will help to maintain this facility in op mal condi on.

Fiscal Year 2013 Capital Improvement Program Budget


Center for the Arts capital projects HVAC Into Kitchen Area

FY 2013 Capital Budget—$0

Forecast project cost FY 2014 Total

$25,000 $25,000

Project Description Install air condi oning in the kitchen area where there is no air condi oning at this me.

Kitchen Remodel

Project Justification Kitchen area needs ven la on. The area becomes too hot during summer and the heat destroys many food products. In addi on, employees will work in a be er and more comfortable environment once the air condi oning is installed.

FY 2013 Capital Budget—$0

Forecast project cost FY 2014 Total

$20,000 $20,000

Project Description This project is to replace old cabinets and appliances with new equipment in mee ng rooms at the Center for the Arts.

Project Justification The exis ng cabinets and appliances have been used for 15 years. The kitchen needs to be func oning properly to service the needs of all customers.

City of Coral Springs, Florida

177


Center for the Arts capital projects Replace Portable Bars

FY 2013 Capital Budget—$0

Forecast project cost FY 2014 Total

$18,000 $18,000

Project Description

Project Justification

This project is to replace 15-year old portable bars in order to match the renovated concession stand in the lobby.

Portable bars are used all year long for many events at this facility. This equipment will need to be replaced in Fiscal Year 2014 due to heavy usage and its condi on.

Lobby/Courtyard Trashcans

FY 2013 Capital Budget—$0

Forecast project cost FY 2014 Total

$10,000 $10,000

Project Description

Project Justification

This project is to purchase new trashcans to replace the exis ng 10-year old trashcans. The es mated cost is $10,000.

The exis ng trash receptacles have been used for 10 years. These old trash cans are visible to the public. New trashcans will improve the appearance of the courtyard and will present a clean image of the front entrance.

Lobby Benches/Stands

FY 2013 Capital Budget—$0

Forecast project cost FY 2014 Total

$9,950 $9,950

Project Description

Project Justification

This project is to replace signs placed in the lobby area of the Center for the Arts. The es mated budget of $9,950 also includes replacement of 15-year old benches in Fiscal Year 2014.

Signs are falling apart and show signs of deteriora on. Benches are used daily by many visitors for the last 15 years.

178

Fiscal Year 2013 Capital Improvement Program Budget


Center for the Arts capital projects New Hydraulic Lift

FY 2013 Capital Budget—$0

Forecast project cost FY 2014 Total

$8,000 $8,000

Project Description

Project Justification

This project is for a stage li to change out elevated equipment, such as theatrical ligh ng, etc.

The exis ng Hydraulic Li is over 11 years old and is in need of replacement as soon as possible.

Replace Concession Stand

FY 2013 Capital Budget—$0

Forecast project cost FY 2014 Total

$7,500 $7,500

Project Description

Project Justification

This project is to replace the 15-year-old concession stand.

The concession stand is old and it needs to be replaced. Equipment needs to be in acceptable condi on to a ract shows and other events to this facility.

Computer Replacement

FY 2013 Capital Budget—$0

Forecast project cost FY 2014 FY 2017 Total

$ 6,000 $44,900 $50,900

Project Description

Project Justification

This project is to provide funding for replacing computer equipment at the Center for the Arts. The majority of computers and laptops have been used for over four years; therefore, warranty is no longer available.

Informa on Services staff has reviewed the complete inventory and provided recommenda ons of which computers are in need of replacement at this facility. As a result of this evalua on, there are no computers scheduled for replacement in FY 2013. The funds requested for FY 2014 will replace six PC’s purchased in FY 2010. In FY 2017, the following items are planned for replacement: 24 PC’s, 1 Power edge server for the box office, 1 laptop, and 4 printers.

City of Coral Springs, Florida

179


Center for the Arts capital projects Elevator (second floor lift)

FY 2013 Capital Budget—$0

Forecast project cost FY 2015 Total

$45,000 $45,000

Project Description

Project Justification

Replace elevator servicing the first and second floors of the theater lobby.

Equipment will reach its maximum life in FY 2015 (20 years). An elevator is necessary at this facility to ensure compliance with the Americans with Disabili es Act (ADA regula ons).

Assisted Listening Devices

FY 2013 Capital Budget—$0

Forecast project cost FY 2014 Total

$5,500 $5,500

Project Description This project is to replace 15-year-old hearing devices used by seniors.

Project Justification The exis ng equipment is outdated and has exceeded its useful life. These devices are essen al to be er serve the needs of our seniors.

180

Fiscal Year 2013 Capital Improvement Program Budget


Special Revenue Funds Table of Contents Fire Fund............................................................................................................................................182 Fire Fund capital projects窶認Y 2013 .............................................................................................183 Public Art Fund ..................................................................................................................................193 Public Art Fund capital projects窶認Y 2013 ....................................................................................194 Tree Trust Fund ..................................................................................................................................201 Tree Trust Fund capital projects窶認Y 2013....................................................................................201 Charter School Fund ..........................................................................................................................205 Charter School Fund capital projects窶認Y 3013 ............................................................................206

City of Coral Springs, Florida

181


Fire ire Fund CIP by funding source/total project cost FundingSource ProjectName OperatingͲFireFund FireStationsPainting&Imp. TacticalRescueTrainingEquipment TrafficPreͲEmption PortableRadioReplacement ThermalImagers SecurityFence@Station71 Station80GeneratorConnection TrainingTrackingSoftware AcademyCompressorRebuild FlashoverReplacement GasMeters DiveRescueEquipment ReplacementofOverheadBayDoor SelfContainedBreathingApparatus StructureBurnReplacement Total

182

FY2012 Budget $75,225 0 0 37,800 30,554 0 10,000 0 0 0 8,500 25,000 0 0 15,000

FY2013 Budget

FY2014 Plan

FY2015 Plan

FY2016 Plan

FY2017 Plan

FY2018 Plan

TotalCost FY2013Ͳ2018

$147,000 $63,500 $40,000 $37,800 $30,000 $25,000 $25,000 $15,000 $6,500 $0 $0 $0 $0 $0 $0

$38,090 $0 $20,000 $37,800 $30,000 $0 $0 $15,000 $0 $10,000 $0 $0 $0 $356,500 $0

$30,899 $65,000 $20,000 $40,000 $30,000 $0 $0 $15,000 $0 $0 $0 $25,000 $50,000 $0 $0

$34,040 $0 $20,000 $40,000 $30,000 $0 $0 $15,000 $0 $0 $9,600 $0 $0 $0 $14,000

$30,214 $65,000 $20,000 $40,000 $30,000 $0 $0 $15,000 $0 $0 $0 $0 $0 $0 $0

$118,577 $0 $20,000 $40,000 $30,000 $0 $0 $15,000 $0 $0 $0 $0 $0 $0 $0

$398,820 $193,500 $140,000 $235,600 $180,000 $25,000 $25,000 $90,000 $6,500 $10,000 $9,600 $25,000 $50,000 $356,500 $14,000

$389,800

$507,390

$275,899

$162,640

$200,214

$223,577

$1,759,520

Fiscal Year 2013 Capital Improvement Program Budget


Fire Fund capital projects—FY 2013 Fire Stations Painting and Improvements Funding Source: Operating, Fire Fund

FY 2013 Capital Budget—$ 147,000

Expenditure account #: 109-9030-522-64-01

Project #: N/A

Programmed Project Cost FY 2013 FY 2014 FY 2015 FY 2016 FY 2017 FY 2018 Total

$147,000 $ 38,090 $ 30,899 $ 34,040 $ 30,214 $118,577 $398,820

Project Description

Project Impact

Conduct rou ne, on-going repairs and maintenance of the fire sta ons. The maintenance scheduled in Fiscal Year 2013 include seal coa ng parking lots/driveways at the Training Center, carpe ng, and pain ng, restora on of bay floors at Sta on 95 and 43, interior pain ng at Sta on 80, and carpet replacement at Sta on 64.

Support from Public Works Department to schedule work.

City of Coral Springs, Florida

Project Justification Establishing a planned program for maintaining the interior and exterior appearance of all fire sta ons ensures compliance with City codes, as well as a safe work environment.

183


Fire Fund capital projects—FY 2013 Tactical Rescue Training Equipment Funding Source: Operating, Fire Fund

FY 2013 Capital Budget—$ 63,500 Expenditure account #: 109-9030-522-64-01

Project #: N/A

Programmed Project Cost FY 2013 FY 2015 FY 2017 Total

$ 63,500 $ 65,000 $ 65,000 $193,500

Project Description The Fire Department is renewing its training in tac cal rescue opera ons for both exis ng fire personnel and its area mutual aid departments. This training requires the use of specialized equipment for confined space opera ons, trench rescue, machinery extrica on, collapse rescue, and high angle rescue. This level of training is part of the Department’s response to disaster prepara on as a result of recent impacts on the west coast in 2004 and the

damage done locally in 2005 by a category one hurricane strike. Addi onally, this equipment and training is required for Fire Department personnel to respond under OSHA (Occupa onal Safety and Health Administra on) mandates (29 CFR 1910 & 1926) as the rescue resource for the City U lity. This equipment becomes worn out or unsafe a er seven years. This program allows for regular replacement or upgrade of equipment in a managed fashion.

Project Update The original equipment was purchased in 1998, and has been systema cally replaced a er its useful life since that me. Replacements were last purchased in FY 2009.

Project Alternatives Public Works can contract for outside professional rescue services. The Academy can defer opera on of this highdemand training program and pay for off-site training of its staff with the resultant loss of Academy revenue, loss of personnel due to me off for training off-site, and the City could depend on outside contractors and other departments to respond to City emergencies a er disasters.

Project Impact Provides a safer and more immediate response to emergencies involving Public Works personnel and sites, as well as to construc on projects within the City and contract ci es (Parkland).

Project Justification Coral Springs Fire Department personnel are the first responders to disasters and technical rescue situa ons within the City of Coral Springs. OSHA requires first responder training to be consistent with the situa ons they may encounter. Current training equipment has exceeded its useful life. When the equipment is not in ac ve training use, it will be stored on a mobile trailer for deployment for Citywide response if necessary.

184

Fiscal Year 2013 Capital Improvement Program Budget


Fire Fund capital projects—FY 2013 Traffic Pre-Emption Funding Source: Operating, Fire Fund

FY 2013 Capital Budget—$ 40,000 Expenditure account #: 109-9030-522-64-01

Project #: N/A

Programmed Project Cost FY 2013 FY 2014 FY 2015 FY 2016 FY 2017 FY 2018 Total

$ 40,000 $ 20,000 $ 20,000 $ 20,000 $ 20,000 $ 20,000 $140,000

Project Description

Project Update

This project is for the installa on of Op com traffic light controllers at four major intersec ons within the City of Coral Springs. The Op com unit receives a radio signal from approaching emergency vehicles, stops other vehicle traffic from all other direc ons, and allows the emergency unit to safely proceed through the intersec on with minimum delay. This minimizes the me it takes for emergency vehicles to reach an emergency scene and assists the fire department in achieving response goals.

Back in early 2000 the fire department began to install these units to assist in an emergency apparatus responding to calls.

Portable Radio Replacement Funding Source: Operating, Fire Fund

Project Justification Con nuing the installa on of the Op com traffic preemp on system will help the fire department serve the ci zens and visitors of Coral Springs in a safer and more efficient manner. All maintenance costs for the system will be borne by Broward County.

FY 2013 Capital Budget—$ 37,800 Expenditure account #: 109-9030-522-64-01

Project #: N/A

Programmed Project Cost FY 2013 FY 2014 FY 2015 FY 2016 FY 2017 FY 2018 Total

$ 37,800 $ 37,800 $ 40,000 $ 40,000 $ 40,000 $ 40,000 $235,600

Project Description The two-way radio has been an instrumental piece of equipment in the fire service for decades. The two-way radio is a small, yet extremely cri cal part of the firefigh ng process. These radios are the primary communica on tool to respond to firefigh ng opera ons.

City of Coral Springs, Florida

Project Justification This project is to replace two-way radios used by firefighters when responding to emergency calls, request addi onal support, and report status or progress of an incident. This piece of equipment is key for firefighter safety. The fire department currently has approximately 50 MTS 2000 portable radios that are in need of replacement. These radios have reached their useful life and are no longer supported by the vendor.

185


Fire Fund capital projects—FY 2013 Thermal Imagers Funding Source: Operating, Fire Fund

FY 2013 Capital Budget—$ 30,000 Expenditure account #: 109-9030-522-64-01

Project #: N/A

Programmed Project Cost FY 2013 FY 2014 FY 2015 FY 2016 FY 2017 FY 2018 Total

$ 30,000 $ 30,000 $ 30,000 $ 30,000 $ 30,000 $ 30,000 $180,000

Project Description Replace three thermal imaging cameras used in rescue units for search and rescue opera ons. An cipated replacement cost in Fiscal Year 2013 is $30,000. This price is calculated based on recent purchase cost.

Project Update Thermal imaging cameras have been used for several years in firefigh ng opera ons. The improvement of these units has expanded their use by the Coral Springs Fire Department. The replacement program began in FY 2006, with three cameras to be replaced each year.

Project Alternatives Failure to acquire these units will hamper search and rescue opera ons.

Project Justification Improvements in thermal imaging camera technology have expanded their use by our fire units. Previously, cameras were used during firefigh ng opera ons to pinpoint a fire’s loca on in heavy smoke condi ons. The newer cameras come with faster processors and be er screens, can detect propane and natural gas leaks, and have an increased thermal range that help firefighters when searching for fire vic ms or people in wooded areas. Improved technology has a zoom feature, making it easier and quicker to iden fy objects and/or people from a distance or in trapped structures.

186

Fiscal Year 2013 Capital Improvement Program Budget


Fire Fund capital projects—FY 2013 Security Fence at Station 71 Funding Source: Operating, Fire Fund

FY 2013 Capital Budget—$ 25,000 Expenditure account #: 109-9030-522-64-01

Project #: N/A

Project Description This project is to build a fence around Fire Sta on 71. The es mated cost is $25,000. The budget set aside for construc on of the new Fire Sta on 71 does not include funding for fencing, therefore funding in a separate capital project is necessary.

Project Justification A er construc on of the new Fire Sta on 71, it will be necessary to build a fence as part of the security plan for this building.

Station 80 Generator Connection Funding Source: Operating, Fire Fund

FY 2013 Capital Budget—$ 25,000 Expenditure account #: 109-9030-522-64-01

Project Description Fire Sta on 80 is currently served by a backup generator with an integrated automa c transfer switch. This system is used when there is an interrup on in the normal power supply, allowing the facility to remain opera onal. This connec on will ensure power availability in mes of power outage at Sta on 80 for the safety of Coral Springs residents.

City of Coral Springs, Florida

Project #: N/A

Project Justification The auxiliary generator hook up will provide the connec on necessary for a portable generator which will supply this facility with temporary power un l regular power is restored.

187


Fire Fund capital projects—FY 2013 Training Tracking Software Funding Source: Operating, Fire Fund

FY 2013 Capital Budget—$ 15,000 Expenditure account #: 109-9030-522-64-01

Project #: N/A

Programmed Project Cost FY 2013 FY 2014 FY 2015 FY 2016 FY 2017 FY 2018 Total

$15,000 $15,000 $15,000 $15,000 $15,000 $15,000 $90,000

Project Description

Project Justification

Target Solu ons is a comprehensive training tracking system that provides training courses developed throughout the country. Many in-service training courses will be available online to our members monthly. This allows for standardized tracking of training that is accepted by accredita on agencies and ISO.

Target Solu ons offer hundreds of courses online that can be provided to our members for monthly in-service training. The courses cover cri cal EMS training, emergency vehicle opera ons, and NFPA approved content. With Target Solu ons, courses are available 24/7 and employees can train at their own pace, drama cally increasing reten on. The training pla orm is fire service designed and incorporates the ability to track all training that is required through the Insurance Services Office. Through Target Solu ons, we will have the ability to track the following required training: nigh me, facility based, mul -company training, officer, driver engineer and other training that we set up.

Project Impact Informa on Services would have to be involved with this project.

Academy Compressor Rebuild Funding Source: Operating, Fire Fund

FY 2013 Capital Budget—$ 6,500 Expenditure account #: 109-9030-522-64-01

Project #: N/A

Project Description

Project Justification

To rebuild the exis ng breathing air compressor located at the Fire Academy. This compressor is used to fill breathing air bo les for both the fire academy and in-service units.

The compressor was purchased in 2002, and it is the manufacturer’s recommenda on that this unit be rebuilt every ten years or according to hours of use. This project meets both the current criteria.

188

Fiscal Year 2013 Capital Improvement Program Budget


Fire Fund capital projects Flashover Replacement

FY 2014 Capital Request

$ 10,000

Forecast Project Cost FY 2014 Total

$10,000 $10,000

Project Description This project is to replace the current live fire flashover prop, addi onal steel, and a welder to conduct fabrica on.

Project Justification

on a contractual basis, which provides addi onal revenue for the fire academy. This will assure that the prop stays opera onal at all mes so that we can con nue oering addi onal training op ons to fire departments in the area and con nue the minimum standards program.

Fire flashover props have an expected life of about three years of con nued use. The prop is fabricated out of two steel conex containers and breaks down over me due to the live fire and weather condi ons. The prop is primarily used as part of a minimum standards firefighter training curriculum. We also provide training to area departments

Gas Meters

FY 2016 Capital Request

$ 9,600

Forecast Project Cost FY 2016 Total

$9,600 $9,600

Project Description

Project Justification

These funds will be used to purchase eight gas meters. Gas meters are portable gas detectors that simultaneously monitor atmospheric hazards, including carbon monoxide, oxygen combus ble gas, and a wide range of other toxic gases. These units are used in a variety of emergency situa ons.

Gas meters are an essen al piece of equipment carried by the Fire Department. Due to the electronic nature and the expected life of this equipment, replacement a er seven years of use is recommended to ensure proper func onality.

City of Coral Springs, Florida

189


Fire Fund capital projects Dive Rescue Equipment

FY 2015 Capital Request

$ 25,000

Forecast Project Cost FY 2015 Total

$25,000 $25,000

Project Description

Project Justification

With waterways running throughout the City of Coral Springs, the Fire Department trains on and is fully prepared to respond to a host of water related emergencies. The Coral Springs Fire Department dive team has over twenty members, all of whom are cer fied as dive rescue specialist. Personnel and training are not enough to keep this specialized team up and running. Specialized equipment has a lot of bearing on the success of this fire department unit.

Dive rescue opera ons are successfully performed by having properly trained personnel who are equipped with the adequate tools. The exis ng equipment used by fire department sta during a dive rescue opera on has aged; therefore, replacement will be scheduled for FY 2015. It is extremely important that we u lize current technology and provide our employees with state of the art equipment.

Project Alternatives An alterna ve is to delay replacement of this important equipment needed to protect firefighters performing rescue opera ons under water.

Replacement of Overhead Bay Door

FY 2015 Capital Request

$ 50,000

Forecast Project Cost FY 2015 Total

$50,000 $50,000

Project Justification

Project Description This project is to replace aging overhead doors at Fire Sta on 43, located at 4550 Rock Island Road. When this firehouse was built, the design included glass overhead bay doors. These doors have reached their life expectancy and will be necessary to replace them with doors that meet current hurricane codes.

190

The sta on has been retrofi ed with solid panel manual roll down doors to add an extra layer of protec on during a hurricane. Due to the age of the overhead doors and the maintenance cost, the funds requested will be used to replace the exis ng doors, as well as tracks, controllers, and motors.

Fiscal Year 2013 Capital Improvement Program Budget


Fire Fund capital projects Self Contained Breathing Apparatus

FY 2014 Capital Request

$ 356,500

Forecast Project Cost FY 2014 Total

$356,500 $356,500

Project Description A self-contained breathing apparatus, also know as SCBA, is a device worn by firefighters to provide breathable air in a hazardous environment. The goal is to replace 55 breathing appara and 55 spare bo les, as well as 137 masks in FY 2014. The expected life of this equipment is 10 years.

Project Purpose In accordance with department standard opera ng procedures and federal guidelines, all members of the Coral Springs Fire Department are required to wear a self contained breathing apparatus whenever they an cipate entering a hazardous environment. This equipment provides respiratory protec on against toxins found at a variety of emergency scenes.

Project Benefit This equipment provides respiratory protec on against toxins found at a variety of emergency scenes. In accordance with Fire Department standard opera ng procedures and federal guidelines, all members of the Coral Springs Fire Department are required to wear a SCBA whenever they an cipate entering a hazardous environment.

City of Coral Springs, Florida

191


Fire Fund capital projects Structure Burn Replacement

FY 2016 Capital Request

$ 14,000

Forecast Project Cost FY 2016 Total

$14,000 $14,000

Project Description

Project Justification

The current structure burn props that are used at the Fire Academy are steel conex containers. Live fire training is conducted as a part of the minimum standards firefighter course. The containers have been in place for over three years and are in need of replacement. This project would consist of replacing the burn cell por ons of the prop, addi onal steel, and cost for fabrica on. The funds requested will also include the purchase of a welding generator, es mated at $3,500, which will allow for all fabrica on of this prop and other fire academy props on site.

This year we have contracted training with mul ple ci es including Miami, North Lauderdale, and Tamarac to provide training services on live fire u lizing this prop. Revenue produced from these contracts is $12,980, making this prop a key component of fire training at the Academy. This project will allow the Academy to con nue training minimum standards students along with oering this training to other fire departments, resul ng in addi onal revenues to the City. The purchase of the welding generator, which is necessary to provide on-site fabrica on, will save the City when this type of work is required.

192

Fiscal Year 2013 Capital Improvement Program Budget


Public Art Fund

CIP by funding source/total project cost FundingSource ProjectName PublicArtFund PublicArtͲ50thAnniversary Project ArtworkRepair SpecialProjects Consultants Lectures/Education/Promotion Brochures SculptureonSample ArtReserve

FY2012 Budget

$0 $6,500 $5,000 $10,000 $5,000 $0 $0 $50,000

Total

City of Coral Springs, Florida

FY2013 Budget

FY2014 Plan

FY2015 Plan

FY2016 Plan

FY2017 Plan

FY2018 Plan

TotalCost FY2013Ͳ2018

$75,000 $6,500 $5,000 $0 $0 $0 $0 $0

$0 $6,500 $5,000 $10,000 $5,000 $2,000 $0 $100,000

$0 $10,500 $5,000 $10,000 $0 $0 $50,000 $100,000

$0 $6,500 $5,000 $10,000 $5,000 $2,000 $0 $125,000

$0 $10,500 $5,000 $10,000 $0 $0 $50,000 $125,000

$0 $6,500 $5,000 $10,000 $5,000 $2,000 $0 $125,000

$75,000 $47,000 $30,000 $50,000 $15,000 $6,000 $100,000 $575,000

$86,500

$128,500

$175,500

$153,500

$200,500

$153,500

$898,000

193


Public Art Fund capital projects—FY 2013 Public Art - 50th Anniversary Project Funding Source: Public Art Fund

FY 2013 Capital Budget—$ 75,000

Expenditure account #: 113-8002-579-64-01

Project #: 136001

Project Description

Project Alternatives

The City will be 50 years old in 2013 and in order to commemorate this special occasion, the Public Art Commi ee will develop an art program to celebrate the City’s anniversary.

These funds were originally budgeted for the ongoing Sculpture on Sample Exhibi on in FY 2013, however, the Public Art Commi ee voted to commission an artwork specifically for the City's 50th Anniversary instead.

Project Update

Project Impact

The Public Art Committee voted to commission a piece of artwork to commemorate the City's 50th Anniversary. A call for artists will be completed and the artist chosen will develop a unique piece of artwork for the City. The Public Art Committee has approved $75,000 to spend on this artwork and approved expending an additional $10,000 from the FY 2011 Sculpture on Sample budget for this project.

Coordina on with the Parks and Recrea on Department regarding the loca on of the artwork and work with other agencies may be required. The City will also u lize its public art consultant budget to assist City staff in the selec on, crea on, and installa on of the artwork.

194

Project Justification This project will provide increased publicity to the City for its anniversary and its public art program, improving the quality of life in Coral Springs. This project is a new ini a ve in the FY 2013 Business Plan

Fiscal Year 2013 Capital Improvement Program Budget


Public Art Fund capital projects—FY 2013 Artwork Repair Funding source: Public Art Fund

FY 2013 Capital Budget—$ 6,500 Expenditure account #: 113-8002-579-63-01

Project #: 136002

Programmed Project Cost FY 2013 FY 2014 FY 2015 FY 2016 FY 2017 FY 2018 Total

$ 6,500 $ 6,500 $10,500 $ 6,500 $10,500 $ 6,500 $47,000

Project Description

Project Alternatives

This project provides con ngency funds for repairs and maintenance of exis ng artworks. The funding has been provided by developers through impact fees. Funding in FY 2015 and FY 2017 has been increased from the established $6,500 per year to $10,500 in order to provide maintenance funds for any artwork purchased through the Sculpture on Sample program.

If the artwork is not properly maintained, it will fall into disrepair and will have to be removed.

Project Update

Project Justification

It is proposed to budget a minimum of $6,500 annually un l the account contains 10% of the cost for purchasing all artwork. This amount will likely vary based on annual purchases.

Regular maintenance is essen al for the aesthe cs and quality of each art piece. The electricity cost of ligh ng the art pieces at two loca ons is also funded through this project.

City of Coral Springs, Florida

Project Impact All expenses come from the Public Art Fund. A er the comple on of each public art project in the future, 10% of the cost is reserved for future maintenance.

195


Public Art Fund capital projects—FY 2013 Special Projects Funding Source: Public Art Fund

FY 2013 Capital Budget—$ 5,000 Expenditure account #: 113-8002-579-63-01

Project #: 136003

Programmed Project Cost FY 2013 FY 2014 FY 2015 FY 2016 FY 2017 FY 2018 Total

$ 5,000 $ 5,000 $ 5,000 $ 5,000 $ 5,000 $ 5,000 $30,000

Project Description This program seeks to collaborate with local schools and other public agencies to develop smaller public art projects or events within the City. Some of these projects may include public art events, murals and other projects that have a limited budget. Public Art Commi ee members will collaborate, providing their exper se to the comple on of these projects.

Project Update In 2012, the Public Art Commi ee u lized these funds to hold BizArt in the City's Downtown area to celebrate public art and local businesses. The Public Art Commi ee joined with the Coral Springs CRA and the EDF's Retail Coali on

to sponsor the event. This program has been funded since FY 2010. Budgeted funds will also be used as a match for future grant opportuni es, when necessary.

Project Alternatives Without this funding, the BizArt event or small-scale artwork would not be possible.

Project Impact This project requires coordina on with Communica ons and Marke ng, Public Works, Police, Fire, Parks and Recrea on, Coral Springs CRA, and outside business agencies such as the EDF and Chamber of Commerce. Addi onal coordina on with other public agencies (schools) may be necessary.

Project Justification The Public Art Master Plan stresses the need to coordinate with local schools and governmental agencies to develop and promote public art within the City. The Public Art Commi ee has stressed the need for new art projects and public events to publicize the Public Art Program.

196

Fiscal Year 2013 Capital Improvement Program Budget


Public Art Fund capital projects Consultants

FY 2014 Capital Request

$ 10,000

Forecast Project Cost FY 2014 FY 2015 FY 2016 FY 2017 FY 2018 Total

$10,000 $10,000 $10,000 $10,000 $10,000 $50,000

Project Description

Project Alternatives

The Community Development Division will u lize a public art consultant to assist Community Development staff in managing the Public Art Program. The consultant provides assistance with project management including construc on, site prepara on, and reloca on of exis ng art work. The consultant budget for the Public Art Program is fully funded by the Public Art Fund and not ad valorem taxes or other City funds.

Prior to FY 2009, the Community Development Division had a posi on that oversaw the Public Art Program and this consultant funding assists the Community Development Division staff with special projects and other related programs.

Project Update There was $10,000 budgeted in FY 2009 through FY 2012. Because of this previous budge ng ($40,000), City staff recommends no funding is necessary for FY 2013. The Public Art Commi ee hired a public art assistant in 2011 to assist with the Sculpture on Sample Exhibi on and plans to do the same for assistance with the 50th Anniversary artwork and the public art event in Downtown Coral Springs in FY 2013.

City of Coral Springs, Florida

Project Impact The public art assistant works directly with the Community Development Division and will have interac on with the Public Art Commi ee, Public Works Department and Parks and Recrea on Department with items related to the approved scope of services.

Project Justification Using funding from the Public Art Fund to pay for a public art consultant/assistant allows the Community Development Division to con nue managing the Public Art program without the need to hire a full- me person. This support provides savings to the City’s opera ng budget.

197


Public Art Fund capital projects Lectures/Education/Promotion

FY 2014 Capital Request

$5,000

Forecast Project Cost FY 2014 FY 2016 FY 2018 Total

$ 5,000 $ 5,000 $ 5,000 $15,000

Project Description

Project Alternatives

This project is to set aside a por on of the Public Art Fund to educate and promote public art within the City of Coral Springs. This funding will include lectures from local ar sts, collabora on with school children in Coral Springs, and promo on of these programs.

The funding for this program could be transferred into the Public Art Reserve Fund if not u lized.

Project Impact

Project Update

Community Development staff will request assistance from the Communica ons and Marke ng Department to dra and publish informa on regarding these programs.

FY 2010 was the first year for this funding and will be funded biennially (every two years).

Project Justification Educa on and promo on of art within the City is an integral part of the Public Art Master Plan approved by the Public Art Commi ee and the City Commission.

Brochures

FY 2014 Capital Request

$2,000

Forecast Project Cost FY 2014 FY 2016 FY 2018 Total

$ 2,000 $ 2,000 $ 2,000 $6,000

Project Description

Project Impact

The plan is to provide an updated brochure to keep our residents informed regarding changes and addi ons to the Public Art Program.

This brochure requires coopera on from the Communica ons and Marke ng Department. This project is linked to the “Lectures/Educa on/Promo on” project.

In 2012, City staff created a brochure for the Sculpture on Sample Exhibi on. A previous brochure was completed in 2011 to publicize the art program, including a descrip on of all artwork purchased and the specific loca on within the City. The brochure serves as an informa ve tool to ci zens of Coral Springs and educates the ci zenry on the Public Art Program.

Project Justification The purpose of producing this brochure is to help residents of Coral Springs iden fy all of the artwork placed within the City with detailed informa on on each art piece. The plan is to publish an informa ve brochure every other year.

Project Update This project was last funded in FY 2010. The budget was u lized to produce both brochures in 2011 and 2012. A new brochure will be created in 2013. Because only a por on of the exis ng funds were used, staff has determined that funding would not be needed un l FY 2014.

198

Fiscal Year 2013 Capital Improvement Program Budget


Public Art Fund capital projects Sculpture on Sample

FY 2015 Capital Request

$ 50,000

Forecast Project Cost FY 2015 FY 2017 Total

$ 50,000 $ 50,000 $100,000

Project Description

Project Alternatives

This project is to purchase artwork and place it along Sample Road as part of an art exhibi on. This way, art pieces are viewed by the public, allowing residents to review the artwork and assist the Public Art Commi ee in the selec on of future artwork.

Project Justification

Project Update The City held the Sculpture on Sample Exhibi on in 2005, 2007, and 2012. Through these programs, the City purchased eight art pieces as part of the Sculpture on Sample Exhibi on and the Public Art Commi ee ul mately selected the artwork.

City of Coral Springs, Florida

Without the Program, the City would not be able to display 8-10 pieces of artwork and receive feedback from residents as to which artwork to select.

The Program provides a great venue for residents to view new artwork and express their opinion on the proposed art pieces to be purchased. The Public Art Commi ee and the City Commission select artwork based on ci zen’s input prior to purchasing the art pieces. The project is fully funded by the Public Art Fund.

199


Public Art Fund capital projects Art Reserve

FY 2014 Capital Request

$ 100,000

Forecast Project Cost FY 2014 FY 2015 FY 2016 FY 2017 FY 2018 Total

$100,000 $100,000 $125,000 $125,000 $125,000 $575,000

Project Description

Project Cost

The goal of this project is to have a reserve for unforeseen costs and for planned costs for the adopted Public Art Master Plan.

Total City-provided public art funding for this project is currently $450,000. Due to limited funding, there will not be budgeted funds to add to the reserve account in FY 2013. Community Development staff projects a slower increase in revenues between FY 2014 and FY 2017. If all funds are projected over the next six fiscal years, there will be over $1 million in the overall art reserve ($450,000 exis ng + $575,000 projected = $1,025,000).

The corner of Sample Road and University Drive is the heart of Downtown Coral Springs. Artwork has been proposed for each of these four corners at this intersec on. These art pieces will make a posi ve and significant impact at this large intersec on. The Public Art Funds are reserved to assist the Community Redevelopment Agency (CRA) and the Downtown developers with implementa on of projects needed in the city. The funds collected are impact fees from developers rela ng to new development and/or redevelopment within the City.

Project Purpose An art reserve provides funds to implement public art within Downtown Coral Springs. This project will be accomplished in conjunc on with the federal Build America Bond received by the City of Coral Springs for infrastructure improvements within Downtown Coral Springs. By maintaining a reserve, it allows for more conserva ve spending during this downturn of the economy. Most importantly, Downtown is the focus of the program. The four corners will have a major impact on the economic success and future of Downtown.

Project Impact Finance is involved in processing invoices, checks, etc. In the past, Public Works staff has helped with various installa ons. Long-term maintenance is yet to be determined in the four corners and will be accomplished in a developer’s agreement with the eventual developers at the four corners. This project needs to be accomplished in conjunc on with the Build America Bond.

Project Alternatives There has been addi onal discussions as to the cost of artwork on all four corners. In addi on, the City Commission has approved u lizing $1M of the $5.9M Build America Bond for construc on of the four corners artwork.

Project Benefit It is intended to allow for simultaneous installa on on the four corners to obtain an impact for Downtown. Further review by the CRA, Public Art Commi ee (PAC) and City Commission will be forthcoming.

200

Fiscal Year 2013 Capital Improvement Program Budget


Tree Trust Fund CIP by funding source/total project cost FundingSource ProjectName TreeTrustFund LandscapeNorthParcel LandscapeBeautification MasterTreePlan RoyalPalmEntryway

FY2012 Budget

FY2013 Budget

FY2014 Plan

$0 $130,000 $200,000 $0

$15,000 $75,000 $50,000 $175,000

$200,000 $70,000 $50,000 $0

$0 $70,000 $50,000 $0

$0 $70,000 $50,000 $0

$0 $70,000 $50,000 $0

$0 $0 $0 $0

$215,000 $355,000 $250,000 $175,000

$0 $0

$150,000 $10,000

$150,000 $0

$150,000 $0

$100,000 $0

$0 $0

$0 $0

$550,000 $10,000

$475,000

$470,000

$270,000

$220,000

$120,000

$0

$1,555,000

MediansLandscape UpgradesPhaseI TreeCanopyCoverage Total

FY2015 Plan

FY2016 Plan

FY2017 Plan

FY2018 Plan

TotalCost FY2013Ͳ2018

Tree Trust Fund capital projects—FY 2013 Landscape Beautification Funding source: Tree Trust Fund

FY 2013 Capital Budget—$ 75,000 Expenditure account #: 102-8117-572-63-34

Project #: N/A

Programmed Project Cost FY 2013 FY 2014 FY 2015 FY 2016 FY 2017 Total

$ 75,000 $ 70,000 $ 70,000 $ 70,000 $ 70,000 $355,000

Project Description

Project Alternatives

There are three por ons to this project. All three areas are designed to assist in the beau fica on of the City. In 2012, the funds requested will be used to improve the entrances into the City. We are also planning to trim exis ng trees to ensure their health and ability to withstand storms. The final por on of this project is to fer lize trees to keep them healthy. Proper maintenance and upkeep of the trees reduces the loss of trees and enables the trees to grow to their full poten al.

Do not maintain the trees and hope that they survive on their own.

Project Update It relates to the Community Pride ini a ve to beau fy the City for the 50th Anniversary. It also relates to the City's goal to have a 30% tree canopy.

City of Coral Springs, Florida

Project Justification This project will fund landscaping beau fica on on City entrances. It is important to maintain the aesthe cs of the City, not only by plan ng new trees and replacing dead trees, but by properly maintaining them to allow them to grow to their full canopy. Enhancing the visible green areas contributes to the City’s goal of improving ci zen’s percep on of their community by the City’s 50th Anniversary.

201


Tree Trust Fund capital projects—FY 2013 Master Tree Plan Funding source: Tree Trust Fund

FY 2013 Capital Budget—$ 50,000 Expenditure account #: 102-8117-572-63-34

Project #: N/A

Programmed Project Cost FY 2013 FY 2014 FY 2015 FY 2016 FY 2017 Total

$ 50,000 $ 50,000 $ 50,000 $ 50,000 $ 50,000 $250,000

Project Description

Project Purpose

This is a con nuing program to use Tree Trust Funds to enhance and maintain our tree canopy throughout the City. Trees in the Environmentally Sensi ve Land (ESL) sites that have died as a result of hurricanes will be replaced, as well as street trees on City property. In 2012, we hope to complete the Master Tree Plan. In future years, funds will be used to replace trees lost to accidents, storms, and diseases. This project links to the ongoing ini a ve “Tree Canopy Restora on” in the Fiscal Year 2013 Business Plan.

This project is part of the comprehensive plan to enhance the City’s tree canopy. This project helps to accomplish this goal. The Master Tree program has enabled the City to earn the Tree City USA Award each year. It also provides our ci zens with pleasant parks, shade, and enhanced neighborhoods. Removal of dead trees assures the safety of residents surrounding the ESL sites and visitors to the sites. Enhance and maintain our tree canopy. It also relates to the Community Pride ini a ve to beau fy the City for the 50th Anniversary.

Project Cost Based on the Master Tree Plan and current costs for trees and shrubs according to our current contracts.

Project Update Medians and cul-de-sacs are completed and work will con nue in parks and areas surrounding public buildings. In Fiscal Year 2011, we con nued to add trees within all our parks throughout the City, providing shade and beauty to the parks.

Project Effects Pushes back the growth of the trees and will make it harder for the City to reach its goal of 30% tree canopy in the City by 2030.

Project Benefit It falls under our strategic priority of Neighborhood and Environmental Vitality. Trees produce oxygen, provide shade and enhance the aesthetics of the City.

202

Fiscal Year 2013 Capital Improvement Program Budget


Tree Trust Fund capital projects—FY 2013 Landscape North Parcel Funding source: Tree Trust Fund

FY 2013 Capital Budget—$15,000 Expenditure account #: 102-7812-572-63-34

Project #: N/A

Programmed Project Cost FY 2013 FY 2014 Total

$ 15,000 $200,000 $215,000

Project Description

Project Justification

This project’s goal is to install landscaping and irriga on on the vacant 3.8 acres land located on the north end of Sportsplex. Funds from the Tree Trust Fund will be u lized for the ini al phase.

This project will dress up the front parcel, which is the entrance to the park, and create a be er appearance along Sample Road at the Sawgrass entrance. More intense future development would s ll be possible.

Royal Palm Entryway

FY 2013 Capital Budget—$330,291

Funding source: Loan ($155,291) Expenditure account #: 327-9030-515-63-01 Funding source: Tree Trust Fund ($175,000) Expenditure account #: 102-3001-515-63-01 Project Description In 2012, staff was directed to obtain a survey instrument, select a landscape architect to implement the conceptual design and ul mately work towards construc on of an entry feature at the east entrance of the City on Royal Palm Blvd. A design development plan will be presented for review and approval by the City which includes a meandering sidewalk on the north side of Royal Palm Boulevard, a retaining wall and decora ve columns, landscaping with irriga on, landscape ligh ng, decora ve paving, and the installa on of pedestrian street lights. Royal Palm Boulevard will be curbed with improved drainage along the north side from the City’s east boundary Riverside Drive.

Project #: 133219 Project #: N/A

ingress opening on Royal Palm Boulevard that requires County ac on. Sunshine Water Control District and Coral Springs Improvement District must also approve the overall plans impac ng their easement (culvert) and pump sta on improvements.

Project Justification This project links to the new ini a ve “Royal Palm Entryway Construc on” included in the Fiscal Year 2013 Business Plan. This program contributes to the City’s efforts to enhance the aesthe c appeal of Coral Springs by its 50th Anniversary.

Project Update This is the first of several poten al entryways iden fied for aesthe c improvements and involves coordina on with numerous en es. The City has received permission from the north side property owner (Coral Springs Chris an Academy) to obtain the necessary easements and design proposal in which to place a por on of the improvements within their property. This includes dele ng an unconstructed egress/

City of Coral Springs, Florida

203


Tree Trust Fund capital projects—FY 2013 Medians Landscape Upgrades—Phase I Funding source: Tree Trust Fund

FY 2013 Capital Budget—$150,000

Expenditure account #: 102-8117-572-63-34

Project #: N/A

Programmed project cost FY 2013 FY 2014 FY 2015 FY 2016 Total

$150,000 $150,000 $150,000 $100,000 $550,000

Project Description

Project Justification

With the assistance of a landscape architect, the City developed a median master plan to iden fy the current status of each median, including an inventory of current plan ngs. The Master Plan recommended improvements to the landscaping of medians with an eye toward aesthe c appeal, level of maintenance, and unified design. The actual implementa on of the Master Plan will begin in FY 2013. The plan includes adding trees, shrubs and sod. In addi on, old landscape beds will be removed to install new material or sod the area. This year, upgrades are planned on Coral Ridge Drive, Coral Springs Drive, and Wyndham Lakes. The remaining City maintained medians will be scheduled in future years.

The City Commission has iden fied the beau fica on of the City as a top priority. The medians are seen by everyone living, visi ng or passing through the City. Their condi on directly impacts the percep on of how people view the City. Over me, the medians have lost trees and shrubs due to storms, accidents and disease. In addi on, there is no uniform look or flow. This project will address these issues, making sure the right material is planted in the right loca on. Missing trees will be replaced, new shrubs will be installed and, in some cases, shrubs will be removed. The final result will be aesthe cally pleasing medians that can be maintained and work together for a consistent look throughout the City. This project is a new ini a ve in the Fiscal Year 2013 Business Plan.

Tree Canopy Coverage

FY 2013 Budget

Funding source: Tree Trust Fund

Expenditure account #: 102-8117-572-63-34

$ 10,000 Project #: N/A

Project Description

Project Update

The goal of this project is to reach at least 30% tree canopy coverage Citywide. Thirty percent canopy coverage is significant because of the enhanced benefits to the environment at this level. The benefits include reduc on of heat islands, increased rainfall intercep on, reduced flooding, and increased oxygen produc on. Several components are in place, as outlined in the City’s Comprehensive Plan to achieve to a 30% tree canopy by 2020. Restora on of the City’s tree canopy is an on-going ini a ve in the Fiscal Year 2013 Business Plan.

The 30% tree canopy goal was dealt a severe setback during the 2004 and 2005 hurricane seasons when nearly a third of the mature tree canopy was destroyed. The City had reached an approximate coverage of 23% prior to this but was reduced to an es mated 16% as a result of mul ple hurricanes.

204

Fiscal Year 2013 Capital Improvement Program Budget


Charter School Fund CIP by funding source/total project cost FundingSource ProjectName CharterSchoolFund RoofReplacement

FY2012 Budget

FY2013 Budget

FY2014 Plan

$514,215

$445,653

$386,092

$0

$0

$0

$0

$831,745

$60,000 $0

$130,000 $70,000

$30,000 $100,000

$30,000 $0

$30,000 $0

$20,000 $0

$0 $0

$240,000 $170,000

$645,653

$516,092

$30,000

$30,000

$20,000

$0

$1,241,745

AirConditioningRepairand Replacement RepairofExteriorStuccoCracking Total

City of Coral Springs, Florida

FY2015 Plan

FY2016 Plan

FY2017 Plan

FY2018 Plan

TotalCost FY2013Ͳ2018

205


Charter School Fund capital projects—FY 3013 Air Conditioning Repair and Replacement Funding source: Charter School Fund

FY 2013 Capital Budget—$ 130,000

Expenditure account #: 111-0801-578-63-01

Project #: N/A

Programmed Project Cost FY 2013 FY 2014 FY 2015 FY 2016 FY 2017 Total

$130,000 $ 30,000 $ 30,000 $ 30,000 $ 20,000 $240,000

Project Description

Project Alternatives

This project is to replace air condi oning units in the Charter School. In FY 2013, to replace three dehumidifiers and victaulic fi ngs in room #226. In FY 2014, victaulic fi ngs for room #411 as well as 12 air handler units.

There are two alterna ves to this project. The first is to con nue to maintain older air condi oning systems at a poten ally high maintenance cost than having to replace units on an emergency basis when they default. The other would be to develop an in-house staff of experts to maintain systems, a large inventory of parts, a fleet of specialized vehicles, and storage of major components and hazardous materials. The use of a programmed, proac ve life cycle program, using warran es when applicable is fiscally sound and in the best interest of the City, students and faculty.

Project Update In 2011, we replaced victaulic fi ngs for a mechanical room, and plan to follow up with the remaining four in the next four years.

Project Impact The Purchasing Division of Financial Services Department is involved in this project by providing contractor specifica ons and contractor management. The Building Division of Development Services is directly impacted because of permi ng requirements, inspec ons, etc.

206

Project Justification Replacement of these old air condi oning units eliminates spending addi onal money in high maintenance cost and replacing units on an emergency basis when they breakdown. The use of a programmed, proac ve life cycle replacement schedule, using warran es when applicable, is fiscally sound and in the best interest of the City, students and faculty. The comprehensive air condi oning replacement program will help maintain the Charter School facility in a condi on acceptable to all occupants of this building and enhance the environmental safety of the school. Having newer, more efficient and reliable air condi oning systems could result in the City obtaining LEEDS credit for the Green Environmental Program.

Fiscal Year 2013 Capital Improvement Program Budget


Charter School Fund capital projects—FY 2013 Repair of Exterior Stucco Cracking Funding source: Charter School Fund

FY 2013 Capital Budget—$ 70,000

Expenditure account #: 111-0801-578-64-01

Project #: N/A

Programmed Project Cost FY 2013 FY 2014 Total

$ 70,000 $100,000

Project Description In 2010, the team of CPZ Architects and subconsultant Worldwide Engineering conducted a field review of the exis ng exterior stucco and interior drywall cracking at the Charter School. Concerns by school maintenance staff were that the cracking could be caused by structural beam and/ or building se lement. The report concluded no indica on of beam cracking or se lement. The report confirmed extensive exterior stucco cracking, rusted metal framing in the soffit, and areas where the stucco edge is pulling away from the soffit. The es mated cost to conduct the repairs in the report is approximately $400,000. The project is phased, addressing the worst areas first.

Project Update Phase 1 and 2 were completed in 2011, at a cost of $134,148, and 2012 (es mated at $100k) with savings from the roof replacement budget.

Project Alternatives Building will con nue to deteriorate over me without repairs.

City of Coral Springs, Florida

Project Justification The 2010 CPZ Architects reported that due to the nature of the stucco and varying degrees of possible deteriora on, repairs should be made to remove and replace blistered areas that show signs of holding water. The stucco will have to be replaced, and sec ons of the building re-painted. In some areas, structural backing will need to be replaced as well.

Project Impact Assistance from Building and Purchasing will be required to administer the bids and conduct inspec ons.

207


Charter School Fund capital projects—FY 2013 Roof Replacement Funding source: Charter School Fund

FY 2013 Capital Budget—$ 445,653 Expenditure account #: 111-0801-578-64-01

Project #: N/A

Programmed Project Cost FY 2013 FY 2014 Total

$445,653 $386,092 $831,745

Project Description

Project Benefit

The purpose of this project is to con nue replacement of the roof at the Coral Springs Charter School with energy efficient roofing. Providing students and faculty a safe learning and work environment is a top priority. The plan includes roof replacement of sec on G totaling 34,281 square feet to be completed in Fiscal Year 2013 and Sec on H, lower SW roof totaling 27,578 square feet, to be completed in Fiscal Year 2014. The cost is based on an es mate provided by our engineering consul ng firm using material and labor costs es mates from year 2012.

Faculty and students need a safe and healthy work environment to be able to con nue contribu ng to an excellent educa onal environment.

Project Purpose The roof at the Charter School is in need of replacement to prevent leaks and possible growth of mold which can cause extensive damage. When these issues are presented, risk of roof damage increases as well as safety concerns. Maintaining this facility in adequate condi on provides a safe and healthy environment to students, faculty, and visitors.

208

Project Cost The cost is based on an es mate provided by Nova Engineering and Environmental consultants using material and labor costs obtained in 2012.

Project Impact Financial Services Department will provide the contrac ng support; Development Services and Building Division will provide the permi ng and inspec ons.

Project Alternatives One alterna ve is not replacing the roof and allow con nual leaks and possible growth of mold causing extensive damage.

Fiscal Year 2013 Capital Improvement Program Budget


Enterprise Funds Table of Contents Water and Sewer Fund ......................................................................................................................210 CIP by funding source .................................................................................................................210 CIP by total project cost .............................................................................................................211 Water and Sewer Fund capital projects窶認Y 2013 ............................................................................212

City of Coral Springs, Florida

209


Water and Sewer Fund CIP by funding source FundingSource ProjectName RevenueBond BoosterStationRehab WaterTreatmentPlantImprovements LiftStationRehabProgram RawWaterSupplyWells,Wellheadsand Transmission RevenueBondTotal

FY2012 Budget

FY2013 Budget

FY2014 Plan

FY2015 Plan

FY2016 Plan

FY2017 Plan

FY2018 Plan

$250,000 $2,000,000 $250,000 $1,500,000 $250,000 $1,500,000 $0 $5,500,000 $1,200,000 $0 $0 $0 $0 $0 $1,940,000 $0 $1,500,000 $1,500,000 $1,500,000 $1,500,000 $1,500,000 $0

TotalCost FY2013Ͳ2018 $5,500,000 $1,200,000 $7,500,000

$0 $1,500,000 $160,000 $1,500,000 $160,000 $1,500,000 $4,820,000 $3,200,000 $3,250,000 $3,160,000 $3,250,000 $3,160,000 $3,000,000 $19,020,000

RenewalandReplacement Infiltration/InflowCorrectionProgram $2,400,000 $1,000,000 $1,000,000 $1,000,000 $1,000,000 $1,000,000 $1,000,000 $6,000,000 GalvanizedWaterServiceReplacement $0 $850,000 $1,000,000 $1,000,000 $500,000 $500,000 $500,000 $4,350,000 RawWaterSupplyWells,Wellheadsand Transmission $0 $250,000 $0 $0 $0 $0 $0 $250,000 PotableWaterInterconnectWithCoconut Creek $0 $154,500 $0 $0 $0 $0 $0 $154,500 ForceMainandLiftStationIsolationValves $100,000 $150,000 $200,000 $200,000 $200,000 $200,000 $200,000 $1,150,000 SparePumpsandReplacementPumps $75,000 $100,000 $100,000 $100,000 $100,000 $100,000 $100,000 $600,000 WaterMeterReplacementProgram $50,000 $50,000 $50,000 $50,000 $50,000 $50,000 $50,000 $300,000 RenewalandReplacementTotal $2,554,500 $2,350,000 $2,350,000 $1,850,000 $1,850,000 $1,850,000 $12,804,500 ImpactFees DowntownWater&SewerImprovements ImpactFeesTotal OperatingͲW&SFund GIS/AssetManagementTool SecurityImprovements FireHydrantReplacementProgram ValveRepairandReplacement FF&EforWTP WaterMainReplacement WaterRateStudy BrowardCountyWaterConservationProg GeneratorsforLiftStations MasterPlanUpdate/TriennialReport CMOMReport WaterStorageTankCleaning EastͲWestDrainageBasinsInterconnect OperatingͲW&SFundTotal

$126,000 $1,200,000 $1,200,000

$80,000 $0 $85,000 $100,000 $0 $0 $0 $26,500 $54,000 $50,000 $0 $0 $25,000

$340,000 $300,000 $100,000 $80,000 $75,000 $50,000 $35,000 $26,500 $0 $0 $0 $0 $0 $1,006,500

$0 $0

$0 $0

$0 $0

$0 $0

$0 $0

$1,200,000 $1,200,000

$60,000 $0 $100,000 $200,000 $0 $0 $0 $26,500 $75,000 $55,000 $75,000 $75,000 $25,000 $691,500

$60,000 $400,000 $100,000 $200,000 $0 $0 $0 $26,500 $75,000 $0 $0 $0 $100,000 $961,500

$60,000 $0 $100,000 $200,000 $0 $0 $0 $0 $75,000 $0 $0 $0 $0 $435,000

$60,000 $0 $100,000 $200,000 $0 $0 $0 $0 $75,000 $55,000 $0 $75,000 $0 $565,000

$60,000 $0 $100,000 $200,000 $0 $0 $0 $0 $75,000 $0 $0 $0 $0 $435,000

$640,000 $700,000 $600,000 $1,080,000 $75,000 $50,000 $35,000 $79,500 $375,000 $110,000 $75,000 $150,000 $125,000 $4,094,500

Total

$7,961,000 $6,291,500 $6,471,500 $5,535,000 $5,575,000 $5,285,000 $37,119,000

210

Fiscal Year 2013 Capital Improvement Program Budget


Water and Sewer Fund CIP by total project cost ProjectName BoosterStationRehab WaterTreatmentPlantImprovements DowntownWater&SewerImprovements Infiltration/InflowCorrectionProgram GalvanizedWaterServiceReplacement GIS/AssetManagementTool SecurityImprovements RawWaterSupplyWells,Wellheadsand Transmission PotableWaterInterconnectWithCoconut Creek ForceMainandLiftStationIsolationValves SparePumpsandReplacementPumps FireHydrantReplacementProgram ValveRepairandReplacement FF&EforWTP WaterMainReplacement WaterMeterReplacementProgram WaterRateStudy BrowardCountyWaterConservationProg WaterStorageTankCleaning CMOMReport MasterPlanUpdate/TriennialReport EastͲWestDrainageBasinsInterconnect GeneratorsforLiftStations LiftStationRehabProgram Total

City of Coral Springs, Florida

FY2012 Budget 250,000 5,500,000 126,000 2,400,000 0 80,000 0 $0 $0 100,000 75,000 85,000 100,000 0 0 50,000 0 26,500 0 0 50,000 25,000 54,000 1,940,000

FY2013 FY2014 FY2015 FY2016 FY2017 FY2018 TotalCost Budget Plan Plan Plan Plan Plan FY2013Ͳ2018 $2,000,000 $250,000 $1,500,000 $250,000 $1,500,000 $0 $5,500,000 $1,200,000 $0 $0 $0 $0 $0 $1,200,000 $1,200,000 $0 $0 $0 $0 $0 $1,200,000 $1,000,000 $1,000,000 $1,000,000 $1,000,000 $1,000,000 $1,000,000 $6,000,000 $850,000 $1,000,000 $1,000,000 $500,000 $500,000 $500,000 $4,350,000 $340,000 $60,000 $60,000 $60,000 $60,000 $60,000 $640,000 $300,000 $0 $400,000 $0 $0 $0 $700,000 $250,000 $1,500,000

$160,000 $1,500,000

$160,000 $1,500,000

$5,070,000

$154,500 $0 $0 $0 $0 $0 $150,000 $200,000 $200,000 $200,000 $200,000 $200,000 $100,000 $100,000 $100,000 $100,000 $100,000 $100,000 $100,000 $100,000 $100,000 $100,000 $100,000 $100,000 $80,000 $200,000 $200,000 $200,000 $200,000 $200,000 $75,000 $0 $0 $0 $0 $0 $50,000 $0 $0 $0 $0 $0 $50,000 $50,000 $50,000 $50,000 $50,000 $50,000 $35,000 $0 $0 $0 $0 $0 $26,500 $26,500 $26,500 $0 $0 $0 $0 $75,000 $0 $0 $75,000 $0 $0 $75,000 $0 $0 $0 $0 $0 $55,000 $0 $0 $55,000 $0 $0 $25,000 $100,000 $0 $0 $0 $0 $75,000 $75,000 $75,000 $75,000 $75,000 $0 $1,500,000 $1,500,000 $1,500,000 $1,500,000 $1,500,000

$154,500 $1,150,000 $600,000 $600,000 $1,080,000 $75,000 $50,000 $300,000 $35,000 $79,500 $150,000 $75,000 $110,000 $125,000 $375,000 $7,500,000

$7,961,000 $6,291,500 $6,471,500 $5,535,000 $5,575,000 $5,285,000 $37,119,000

211


Water and Sewer Fund capital projects—FY 2013 Booster Station Rehab Funding source: Revenue Bond

FY 2013 Capital Budget—$ 2,000,000 Expenditure account #: 402-9400-536-65-19

Project #:139009

Programmed Project Cost FY 2013 FY 2014 FY 2015 FY 2016 FY 2017 Total

$2,000,000 $ 250,000 $1,500,000 $ 250,000 $1,500,000 $5,500,000

Project Description

Project Cost

Rehabilitate the exis ng water booster sta ons. This encompasses rehabilita ng various components and equipment at the Pump Sta ons to include tank access ladder security, tank hatch alarm, paint exterior, new pressure sensing valve (PSV), new pumps, valves and checks, paint interior, new magmeter, rehab fuel storage tank and containment, new restroom. This work is included under proposed projects WBS 1 (Mullins) and WBS 2 (Westside). The third booster sta on will be programmed beginning in Fiscal Year 2016.

Costs are derived from the Water and Sewer Master Plan.

Project Impact It will impact the Purchasing Division through the support of Bid Adver sement and Award.

Project Alternatives An alterna ve would be to defer proac ve maintenance on cri cal components of the booster pump sta on. Doing so may lead to unplanned repairs causing low pressure to customers and increasing the risk of security breaches.

Project Effects Deferring or delaying the project may result in breakdown repairs as opposed to the planned replacement of equipment without disrup on to customers. There is a higher poten al for security breaches.

Project Justification

Project Benefit It benefits the Strategic Priority of Neighborhood and Environmental Sustainability.

212

The purpose of the project is to provide needed repair and replacements of cri cal components at the booster sta ons as described above. Deferring proac ve maintenance may lead to unplanned repairs causing low pressure of water serviced to our customers as opposed to scheduled replacement of equipment without disrup on of service to our ci zens.

Fiscal Year 2013 Capital Improvement Program Budget


Water and Sewer Fund capital projects—FY 2013 Water Treatment Plant Improvements Funding source: Revenue Bond

FY 2013 Capital Budget—$ 1,200,000

Expenditure account #: 402-9400-536-64-01

Project #:139010

Project Description

Project Benefit

This is a con nua on of Water Plant Improvements that began in Fiscal Year 2008 to rehabilitate and replace various components of the Water Treatment Plant. All project components have been iden fied by a team of Water Plant employees and the City’s Consul ng Engineer. Project elements include a new filter backwash pump sta on, improvements to the distribu on system, the rehabilita on of the aera on tower, replacement of the vacuum filter building roof and columns, finish water meters, protec ve coa ngs, replacement of the filter transfer pumps, vacuum pump replacement, repairs to the emergency sludge lagoon, demoli on of the exis ng clearwells, revisions to the stormwater management system, new high service pump sta on, a chemical feed building, a SCADA system, and the replacement of the filter control canopies.

It supports the Customer-Involved Government and Neighborhood and Environmental Sustainability strategic priori es.

Project Purpose

Deferring this project has a nega ve effect on the long-term water supply plan.

Con nue with phase III of upgrading various components of the Water Treatment Plant as iden fied and priori zed in the Master Plan. It links to the Neighborhood and Environmental Sustainability Strategic Priority.

Project Cost The cost is calculated by the City’s consultant engineering.

Project Impact Support from Purchasing and Budget is required to ensure proper procedures are followed.

Project Alternatives Delaying this project would increase future costs and the chance of equipment failures. Also, deferring this project has a nega ve effect on the long-term water supply plan.

Project Effects

Design for Phase III of Water Treatment Plant improvements was funded in Fiscal Year 2011 through the Renewal and Replacement Fund. The City plans to obtain financing for this year’s request of $1,200,000 as well as the budgeted amount for FY 2012 ($5,500,000) to con nue these enhancements.

City of Coral Springs, Florida

213


Water and Sewer Fund capital projects—FY 2013 Downtown Water and Sewer Improvements Funding source: Impact Fees

FY 2013 Budget—$1,200,000

Expenditure account #: 104-6003-536-65-19 (Water) Expenditure account #: 105-6003-536-65-19 (Sewer)

Project #: 139008

Project Description

Project Update

In 2010, Eckler Engineering completed the Downtown Redevelopment Area Water and Wastewater Study. The report projects water and wastewater needs for proposed land use types such as office, retail, residen al, library, school, government offices, hotel rooms, and movie theaters for Downtown Coral Springs. The Study forecasts an increase of .75 MGD in addi onal water demand for the build-out of the Downtown. This project funds the construc on of a new 12-inch water line into Downtown from Cardinal Road, along with 12- and 10-inch sanitary force mains to service three future li sta ons. The li sta ons are not included as part of this budget request.

Funds were budgeted in Fiscal Year 2012 for design of a water line into Downtown, along with sanitary force mains that will serve three future li sta ons. The plan is to have the necessary infrastructure in place to meet water, sewer, and fire suppression needs before the development of Downtown Coral Springs.

Project Benefit This project links to the Financial Health and Economic Development Strategic Priority.

Project Cost In 2010, a study was conducted by Eckler Engineering quan fying the scope and cost for downtown water and sewer improvements. The es mated cost for water improvements is $566,000 and wastewater improvements are budgeted at $634,000.

Project Impact Purchasing, Engineering, Development Services and the City Manager’s Office will par cipate and have input into the project outcomes. This project is related to the Sample and University Infrastructure Improvements financed by the Economic Recovery Bond.

Project Alternatives Delay this project un l new development is proposed and include the infrastructure improvements under that project.

Project Effects The adverse consequences include not having the infrastructrue in place to meet the water, sewer, and fire suppression needs of the new construc on, thereby delaying the development of Downtown Coral Springs.

214

Fiscal Year 2013 Capital Improvement Program Budget


Water and Sewer Fund capital projects—FY 2013 Infiltration/Inflow Correction Program

FY 2013 Capital Budget—$1,000,000

Funding source: Renewal and Replacement Fund Expenditure account #: 403-6003-536-65-19

Project #:139001

Programmed Project Cost FY 2013 FY 2014 FY 2015 FY 2016 FY 2017 FY 2018 Total

$1,000,000 $1,000,000 $1,000,000 $1,000,000 $1,000,000 $1,000,000 $6,000,000

Project Description This project is to prevent the inflow and infiltra on of ground water into the sewer lines, which ul mately travels to a Broward County wastewater treatment facility where charges are incurred for trea ng ground water. In FY 2013, we will con nue repairs of vitrified clay sanitary sewer lines, including, but not limited to joint tes ng/grou ng, relining of defec ve/cracked main line and structural defec ve segments/laterals.

Project Purpose Groundwater entering into the sewer system increases our wastewater treatment costs paid to Broward County. Structural defects can cause collapsed pipes and interrupt service to our residents. This year’s cost will be financed using funding form the Renewal and Replacement Fund. This funding allows the City to con nue sewer rehabilita on, therefore preven ng infiltra on of ground water into the sewer lines.

Project Benefit This project benefits the Strategic Priority of Neighborhood and Environmental Sustainability. It is linked to the on going ini a ve “Inflow and Infiltra on Program” in the FY 2013 Business Plan.

Project Cost The project cost was calculated in the Water and Sewer Master Plan, and updated in the October 2009 Wastewater Disposal Feasibility Study.

Project Alternatives An alterna ve is to accelerate or decelerate the project funding.

Project Effects Ground water entering into the sewer system increases our treatment costs paid to Broward County. Structural defects can cause collapsed pipes and interrupt customer service.

Project Impact The project requires the support of Purchasing through the bid prepara on and award phases. This project’s greatest impact is on the opera ng budget. The success of the program has a direct rela onship to the wastewater treatment cost.

City of Coral Springs, Florida

215


Water and Sewer Fund capital projects—FY 2013 Galvanized Water Service Replacement

FY 2013 Capital Budget—$850,000

Funding source: Renewal and Replacement Fund Expenditure account #: 403-6003-536-65-19

Project #:139002

Programmed Project Cost FY 2013 FY 2014 FY 2015 FY 2016 FY 2017 FY 2018 Total

$ 850,000 $1,000,000 $1,000,000 $ 500,000 $ 500,000 $ 500,000 $4,350,000

Project Description

Project Purpose

This project is part of an ongoing program to replace the exis ng galvanized water pipes throughout the City’s u lity service area. In Fiscal Year 2013, the City is planning to use water and sewer renewal and replacement funds to perform maintenance and improvements to ensure proper flow of water and effec ve opera on of galvanized water lines.

Project Benefit

This project will serve to maintain the exis ng u lity infrastructure in order to distribute water with sufficient pressure to maintain customer sa sfac on. Exis ng galvanized steel service lines have become corroded and restricted in interior size due to age. This project replaces service lines using modern materials such as PVC and polyethylene tubing which increases water pressure to customers and eliminates leaks and breaks caused by corrosion.

This project benefits the Strategic Priority of Neighborhood and Environmental Sustainability.

Project Cost The project cost was calculated in the Water and Sewer Master Plan. It is listed as UM-2 in the U li es Master Plan.

Project Impact The project requires the support of Purchasing through the bid prepara on and award phases.

Project Alternatives An alterna ve is not to replace the galvanized lines and realize the poten al for increased water loss due to leaks and breaks, and customer dissa sfac on due to decreasing water pressure.

Project Justification Galvanized water service lines account for the majority of customer complaints received by the U li es Division. Leaks and breaks due to corrosion increase our opera ng costs and decrease revenue caused by water loss. It is also possible that lines could be completely blocked and cease the flow of water due to the constric on of the galvanized water lines.

216

Fiscal Year 2013 Capital Improvement Program Budget


Water and Sewer Fund capital projects—FY 2013 GIS/Asset Management Tool Funding source: Operating (W&S Fund)

FY 2013 Capital Budget—$ 340,000 Expenditure account #: 402-9030-536-63-00

Project #: N/A

Programmed Project Cost FY 2013 FY 2014 FY 2015 FY 2016 FY 2017 FY 2018 Total

$340,000 $ 60,000 $ 60,000 $ 60,000 $ 60,000 $ 60,000 $640,000

Project Description The goal is to create an electronic database of our exis ng infrastructure to be used for program preven ve maintenance and for document correc ve maintenance. This tool will help establish an asset management program for the U li es Division. A bridge between Cassworks, our new so ware, and the GIS needs to be created which will provide the City with a complete lis ng of all infrastructure assets, with associated maintenance requirements.

Project Impact Support from Purchasing to develop an RFQ for the project. Support from IS Department with selec on of the so ware.

Project Alternatives Con nue with exis ng database which is incomplete and not adequate for asset management.

City of Coral Springs, Florida

217


Water and Sewer Fund capital projects—FY 2013 Security Improvements Funding source: Operating (W&S Fund)

FY 2013 Capital Budget—$300,000 Expenditure account #: 402-9030-536-63-00

Project #: N/A

Programmed Project Cost FY 2013 FY 2015 Total

$ 300,000 $ 400,000 $ 700,000

Project Description

Project Explanation

Install security upgrades at the Water Treatment Plant including a guard house with guard, automa c card readers, video cameras, PA system, new chainlink fence/ sound wall and gates, and entrance way improvements.

The wall por on of the project is con ngent upon the developers for the Broken Woods Golf Course. The developers will pay for the por on of the privacy wall that abuts the WTP.

Project Purpose

Project Effects

The purpose of this project is to secure the WTP as recommended by the Police Department.

There are security and health risks involved in not proceeding with this project.

Project Cost The project cost was calculated using an engineering es mate.

218

Fiscal Year 2013 Capital Improvement Program Budget


Water and Sewer Fund capital projects—FY 2013 Raw Water Supply Wells, Wellheads, and Transmission FY 2013 Budget $ 250,000 Funding source: Renewal and Replacement Fund

Expenditure account #: 403-6003-536-65-19 Project #: 139003

Programmed Project Cost FY 2013 FY 2014 FY 2015 FY 2016 FY 2017 FY 2018 Total

$ 250,000 $1,500,000 $ 160,000 $1,500,000 $ 160,000 $1,500,000 $5,070,000

Project Description

Project Explanation

Construc on of new raw water supply wells and the installa on of wellheads and transmission lines as needed. There are 19 wells and all are in need of some degree of rehabilita on or replacement. In recent years, the program has been funded through the Drinking Water State Revolving Fund from the Florida Department of Environmental Protec on. This year’s cost will be financed via the Renewal and Replacement Fund. It is listed as RWS 1 -3 in the U li es Master Plan.

The project is an integral part of providing potable water to our customers. The first component of water produc on is a good raw water supply to meet demand.

Project Purpose

Deferring or delaying this project has a nega ve effect on the long-term water supply plan.

This project increases raw water capacity that is used for the treatment of potable water. When wells become unproduc ve they must be replaced by new wells. New wells are needed to meet the void le by old wells and when the popula on increases.

Project Alternatives The project alterna ve is to rehabilitate exis ng wells. The age and condi on of the exis ng wells affect the poten al output of raw water.

Project Effects

Project Benefit This project benefits the Strategic Priority of Neighborhood and Environmental Sustainability.

Project Cost The project cost was calculated in the Water and Sewer Master Plan.

Project Impact The project requires the support of Purchasing for bid prepara on and award phases.

City of Coral Springs, Florida

219


Water and Sewer Fund capital projects—FY 2013 Portable Water Interconnect With C. Creek Funding source: Renewal and Replacement Fund

FY 2013 Capital Budget—$154,500

Expenditure account #: 403-6003-536-65-19 Project #:139004

Project Description

Project Explanation

Partner with the city of Coconut Creek to design and construct a potable water emergency interconnect. Funding will be split evenly for design and construc on. Coconut Creek receives its water from Broward County, which has an interconnect with Palm Beach County, and therefore serves as a valuable resource for water. Interconnects are an integral part of emergency management to ensure a source of water is available for any partner u lity due to a water supply shortage, main line break, or plant failure.

Potable water interconnects are an extension of a program already in place with adjoining water districts including, Margate, NSID, CSID, and Royal U li es.

Project Alternatives Rely on the exis ng interconnects.

Project Effects

Project Purpose The purpose of this project is to be able to transfer water during mes of water shortage or pressure emergencies..

The adverse consequences is for any u lity to become too dependent on only a few water purveyors to supply potable water in me of need. The more sources of water during a crisis, the less strain it provides on any provider to meet demand.

Project Benefit Supports the Neighborhood and Environmental Sustainability strategic priority.

Project Cost Eckler Engineering provided the es mate of construc on costs.

Project Impact The City A orney’s Office will be involved with the prepara on and review of an interlocal agreement with the city of Coconut Creek. Finance will assist in the invoicing and reimbursement process from Coconut Creek, as well as helping with the bidding process.

220

Fiscal Year 2013 Capital Improvement Program Budget


Water and Sewer Fund capital projects—FY 2013 Force Main and Lift Station Isolation Valves Funding source: Renewal and Replacement Fund

FY 2013 Budget

$ 150,000

Expenditure account #: 403-6003-536-65-19 Project #:139005

Programmed Project Cost FY 2013 FY 2014 FY 2015 FY 2016 FY 2017 FY 2018 Total

$ 150,000 $ 200,000 $ 200,000 $ 200,000 $ 200,000 $ 200,000 $1,150,000

Project Description

Project Alternatives

The Florida Department of Environmental Protec on (DEP) requires that U li es operate a program for the tes ng and exercising of wastewater valves. This project involves the iden fica on of exis ng wastewater valves associated with li sta ons and installa on of new isola on valves that are required for all li sta ons that don’t currently have them. Addi onally, automa c air release valves (force main) should have regular maintenance and repairs as necessary.

Ignore defec ve valves in the sanitary system which will affect the ability of personnel to manage and repair sewage breaks.

Project Update This project is similar to the hydrant maintenance program where this cri cal piece of infrastructure should be inspected, tested, and repaired so it performs efficiently during mes of emergencies.

Project Justification Properly opera ng valves are cri cal to the efficient performance of the sanitary collec on system. During sewage breaks, it is cri cal to be able to isolate key sec ons of the collec on systems to allow for repairs. The inability to manage the system can create extraordinary condi ons in the field that impacts the public.

Project Impact The project requires support of Purchasing through the bid prepara on and award phases.

City of Coral Springs, Florida

221


Water and Sewer Fund capital projects—FY 2013 Spare Pumps and Replacement Pumps Funding source: Renewal and Replacement Fund

FY 2013 Capital Budget—$100,000

Expenditure account #: 403-6003-536-65-19 Project #:139006

Programmed Project Cost FY 2013 FY 2014 FY 2015 FY 2016 FY 2017 FY 2018 Total

$100,000 $100,000 $100,000 $100,000 $100,000 $100,000 $600,000

Project Description

Project Impact

This project is to purchase spare pumps for water plant and wastewater li sta ons as well as other cri cal assets to reduce the risk of system failure when pumps are out for repairs. This project will also replace pumps that have reached their design life and are in need of major repairs to restore their capacity.

The project requires the support of Purchasing through the bid prepara on and award phases.

Project Alternatives Risk of pump failure or service loss while a new pump is on order during a crisis.

Project Justification Having spare pumps as a backup and available to install in li sta ons when a pump is out for repairs reduces the risk of sewer overflow if the remaining pump fails. In addi on, replacing pumps that have reached their design life improves efficiency and reduces long-term maintenance cost.

Project Update This is an asset management related project whereby equipment is replaced and spares are available to maintain the opera on of cri cal infrastructure.

222

Fiscal Year 2013 Capital Improvement Program Budget


Water and Sewer Fund capital projects—FY 2013 Fire Hydrant Replacement Program Funding source: Operating (W&S Fund)

FY 2013 Capital Budget—$100,000 Expenditure account #: 402-9030-536-63-00

Project #: N/A

Programmed Project Cost FY 2013 FY 2014 FY 2015 FY 2016 FY 2017 FY 2018 Total

$ $ $ $ $ $ $

100,000 100,000 100,000 100,000 100,000 100,000 600,000

Project Description This project will replace fire hydrants that are no longer serviceable or for which OEM parts are no longer available. This program is necessary to ensure adequate fire protec on and maintain a good ra ng from the Interna onal Organiza on for Standardiza on (ISO).

Project Update This project is related to the U li es Division assuming the maintenance responsibili es for fire hydrants.

Project Alternatives Deferred repair and replacement which places service at risk during emergency condi ons.

Project Justification Areas within the City that were developed in the 1970s and ‘80s have fire hydrants that are no longer serviceable and for which OEM parts are not available. Regula ons require fire hydrants to meet certain standards that these older hydrants no longer meet.

Project Impact The Fire Department requires hydrants are available to the Suppression unit 100% of the me. The proper maintenance of the City’s fire hydrants may reduce insurance costs over a period of me.

City of Coral Springs, Florida

223


Water and Sewer Fund capital projects—FY 2013 Valve Repair and Replacement Funding source: Operating (W&S Fund)

FY 2013 Capital Budget—$80,000 Expenditure account #: 402-9030-536-63-00

Project #: N/A

Programmed Project Cost FY 2013 FY 2014 FY 2015 FY 2016 FY 2017 FY 2018 Total

$ 80,000 $ 200,000 $ 200,000 $ 200,000 $ 200,000 $ 200,000 $ 1,080,000

Project Description

Project Impact

The Florida Department of Environmental Protec on (DEP) requires U li es to operate a program for tes ng and exercising water and wastewater valves. This project involves the iden fica on of exis ng water and wastewater valves in need of maintenance. There are currently 4500 valves that required maintenance in the distribu on and collec on systems. City staff is currently exercising and maintaining approximately 50 valves per month. The plan is to increase this amount to 200 so each valve is improved every two years.

The project requires the support of Purchasing through the bid prepara on and award phases.

Project Update This project established a maintenance schedule of this cri cal infrastructure, in order to inspect, test and repair valves, ensuring efficiency of opera ons during mes of emergency.

224

Project Alternatives An alterna ve is not inves ga ng and iden fying defec ve valves which affects the ability of personnel to manage water main breaks or wastewater flow condi ons.

Project Justification Properly opera ng valves are cri cal to the efficient performance of the distribu on system. It is cri cal to be able to isolate key sec ons of the distribu on and collec on systems during water main breaks or extreme wastewater flow condi ons. The inability to manage the system can create extraordinary condi ons in the field that may impact customers.

Fiscal Year 2013 Capital Improvement Program Budget


Water and Sewer Fund capital projects—FY 2013 FF&E for WTP Funding source: Operating (W&S Fund)

FY 2013 Capital Budget—$75,000 Expenditure account #: 402-9030-536-63-00

Project #: N/A

Project Description

Project Update

This project is to purchase furniture for the newlyrenovated U li es Administra ve building. The building will need to be hardened first to improve safety during hurricane season. Hardening of the building is part of the phase 3 enhancements scheduled for the Water Treatment Plant.

Funds are being requested in Fiscal Year 2013 to purchase furniture for the administra on building. The money will not be spent un l the hardening is complete. A er comple on, U li es staff will re-evaluate the condi on of the exis ng furniture to determine if replacement is necessary.

Water Main Replacement Funding source: Operating (W&S Fund)

FY 2013 Capital Budget—$50,000 Expenditure account #: 402-9030-536-63-00

Project #: N/A

Project Description Replace 540 feet of waterline on NW 100th Avenue south of NW 39th Court. Six service lines will be replaced to eliminate galvanized pipe from the water system. A wet tap for the e-in of water lines will be used to avoid interrup on of service to water customers.

Project Update Improvements completed in 2011 on NW 100th Avenue include 300 feet of duc le iron pipe and six service lines installed for water quality control.

Project Impact The need for final comple on of en re street will not conflict with future asphalt resurfacing for that sec on.

Project Justification Replacement of aging infrastructure will assure water quality and maintain integrity of the water distribu on system.

City of Coral Springs, Florida

225


Water and Sewer Fund capital projects—FY 2013 Water Meter Replacement Program

FY 2013 Capital Budget—$50,000

Funding source: Renewal and Replacement Fund Expenditure account #: 403-6003-536-65-19

Project #:139007

Programmed Project Cost FY 2013 FY 2014 FY 2015 FY 2016 FY 2017 FY 2018 Total

$ 50,000 $ 50,000 $ 50,000 $ 50,000 $ 50,000 $ 50,000 $300,000

Project Description

Project Impact

This project is an ongoing replacement of one- to six-inch water meters based on periodic tes ng. Meters that do not test out at 99% efficiency are placed in the replacement schedule. Meters range in cost from $110 to $6,000.

Meters that are not func oning properly could create customer complaints. In addi on, tes ng water meters is important to ensure accuracy of meter readings and avoid loss of revenue.

Project Update

Project Justification

U li es conducted a meter tes ng program which evaluates 10% of the City’s water meters on an annual basis. Meters selected for tes ng are based on age and consump on.

The average life expectancy of a water meter is approximately 15 years. A water meter has a tendency to slow down and become inaccurate as it ages, thereby reducing the amount of revenue generated. The U li es Division personnel will replace meters on an “as needed” basis, depending on test results.

226

Fiscal Year 2013 Capital Improvement Program Budget


Water and Sewer Fund capital projects—FY 2013 Water Rate Study

FY 2013 Capital Budget—$35,000

Funding source: Operating (W&S Fund)

Expenditure account #: 402-9030-536-63-00

Project #: N/A

Project Description

Project Impact

The City will commission a new water and sewer rate study in FY 2013 to determine whether the current rate structure will con nue to generate sufficient revenue to sustain improvements and future rehabilita on projects for the u lity system. The budget of $35,000 for the rate study is funded by the Water and Sewer Fund. Projected opera ng expenses and capital enhancements will be evaluated to determine the recommended rate adjustments for the forecasted period.

Finance and Budget will assist in the selec on and implementa on of the audit.

Project Update

The rate study planned for Fiscal Year 2013 will evaluate future opera ng expenses and assure enough revenue is received or financed to address the improvements and rehabilita on projects. The impact fee study will look at the rate structure for new and redevelopment to ensure future projects pay their fair share of the improvement. This project is a new ini a ve in the Fiscal Year 2013 Business Plan.

A water rate study was last done by Burton and Associates in 2007. The FY 2013 study will determine if the rate structure is sufficient to sustain the opera ng and necessary capital enhancements in the future. In addi on, the consultant will evaluate the water and sewer impact fee structure.

Project Justification It has been five fiscal years since the last water rate study was conducted. The 2007 study forecasted rate increases for a three year period, and presumed a 3% increase therea er. In 2012, the U li es Division completed a revised Master Plan.

Broward County Water Conservation Program Funding source: Operating (W&S Fund)

FY 2013 Budget

Expenditure account #: 402-9030-536-63-00

$ 26,500 Project #: N/A

Programmed Project Cost FY 2013 FY 2014 FY 2015 Total

$ 26,500 $ 26,500 $ 26,500 $ 79,500

Project Description

Project Justification

This project will allow the City to par cipate ac vely in water conserva on efforts through a countywide water conserva on program. This program includes a high visibility marke ng campaign advoca ng water conserva on and the availability of rebates and exchanges for high-efficiency plumbing devices.

With the implementa on of this water conserva on program, it is an cipated that the benefits will sa sfy many of the water conserva on requirements of u lity Consump ve Use Permits.

Project Alternatives The only other op on is not to team up with Broward County water conserva on marke ng campaign.

City of Coral Springs, Florida

227


Water and Sewer Fund capital projects Water Storage Tank Cleaning

FY 2014 Capital Request

$ 75,000

Forecast Project Cost FY 2014 FY 2017 Total

$ 75,000 $ 75,000 $150,000

Project Description

Project Alternatives

Florida Administra ve Code (FAC) Chapter 62-555.350, Opera on and Maintenance of Public Water Systems, requires water storage tanks to be cleaned and structurally inspected by a licensed engineer every five years.

Fail to comply with the Florida Administra ve Code.

Project Update

Project Justification To comply with Florida Administra ve Code which requires periodic cleaning of the groundwater storage tanks. This project was previously completed in Fiscal Year 2009.

The project was previously completed in FY 2009.

Project Impact The project requires the support of Purchasing through the bid prepara on and award phases.

CMOM Report

FY 2014 Capital Request

Project Description

Project Justification

Funds requested will be used to prepare a Capacity, Management, Opera on, and Maintenance (CMOM) report for the City of Coral Springs wastewater collec on and transmission systems.

The CMOM report assesses the City’s exis ng sanitary sewer collec on and transmission system records, inclusive of opera on and maintenance records pertaining to the proposed Capacity, Management, Opera on, and Maintenance (CMOM) plan. The tasks involved include interviews with exis ng sta, understanding the flow of informa on, collec on, and review of exis ng data and its applica on to the CMOM rule.

Project Update This project is related to a pre-CMOM study done in February 2004 by Eckler Engineering where preliminary data was iden fied for the report.

$ 75,000

Project Alternatives The CMOM is a regulatory requirement and must be submi ed on a date-specific schedule. The due date has not yet been determined.

228

Fiscal Year 2013 Capital Improvement Program Budget


Water and Sewer Fund capital projects Master Plan Update/Triennial Report

FY 2014 Capital Request

$ 55,000

Forecast Project Cost FY 2014 FY 2017 Total

$ 55,000 $ 55,000 $110,000

Project Description The City’s Water and Sewer Revenue Bonds include a provision that requires the City at the end of every third fiscal year to have a consul ng engineer review the water and wastewater u lity systems and file a report. In addi on, it presents an opportune me to update the Master Plan given the elements completed or not completed in the previous three years. A triennial report is required for every Master Plan update of the City’s water and wastewater systems.

Project Update Master Plans are intended to plan funding for recommended improvements iden fied in triennial reports, as required by the bondholders. The lack of a Master Plan is detrimental to the efficient budge ng of funds.

City of Coral Springs, Florida

Project Impact The reports will be provided to the Finance Department.

Project Alternatives The triennial report is a requirement of any bond funding and the Master Plan serves as a base document for preserving the infrastructure.

Project Justification The Master Plan’s last scheduled update was in 2008, therefore it will require another update in 2012. The report details the accomplishments for the past three years and focuses on the future needs of the u lity.

229


Water and Sewer Fund capital projects East-West Drainage Basins Interconnect

FY 2014 Capital Request

$ 25,000

Forecast Project Cost FY 2014 FY 2015 Total

$ 25,000 $100,000 $125,000

Project Description

Project Justification

In FY 2010, the City and the Sunshine Water Control District (SWCD) became partners through an interlocal agreement to co-fund a feasibility study for the purpose of construc ng an interconnect to join the eastern and western drainage basins. SWCD and the City shared a $60,000 grant of which $20,000 is paid for by Broward County, $26,667 paid for by the City, and $13,333 by SWCD. The study iden fied poten al loca ons for an east-west basin interconnect. During FY12, the City will again partner with SWCD if grant funding can be found to pay for the design. The City’s share is proposed to be $25,000. Future construc on will depend on the availability of addi onal grant funds.

The Sunshine Water Control District is responsible for canal levels to maintain and preserve the City’s water u lity service area. Canals are an integral part of aquifer recharge, that is, providing an ongoing replenishment of raw water wells (our source of drinking water for the general popula on). During periods of drought, the produc on ability of wells is reduced due to low canal levels. SWCD has two drainage basins, east and west, presently not connected and separated by University Drive. All of the City’s raw water wells are located in the east basin. The west basin (west of University Drive), maintains a naturally higher level than the east, even in mes of drought. The ability to move water from the west to the east via an interconnect is cri cal for the recharge of wells when affected by drought.

Project Update The 2010 grant program provided a feasibility study to determine the quan fiable benefit for connec ng the basins. The City’s por on of the cost share was greater than the County and SWCD because the City’s U lity encompasses a larger land area and popula on. The benefit for SWCD is primarily aesthe c, giving them the ability to move water to the east basin when low canal levels nega vely affect public opinion.

Project Impact There will be no impact on other departments or support services.

Project Alternatives The feasibility study revealed alterna ves for construc on, of which SWCD and the City selected an area north of City Hall for the interconnect.

230

Fiscal Year 2013 Capital Improvement Program Budget


Water and Sewer Fund capital projects Generators for Lift Stations

FY 2014 Capital Request

$ 75,000

Forecast Project Cost FY 2014 FY 2015 FY 2016 FY 2017 FY 2018 Total

$ 75,000 $ 75,000 $ 75,000 $ 75,000 $ 75,000 $375,000

Project Description

Project Alternatives

Purchase emergency generators for wastewater li sta ons to provide wastewater flow, preven ng sewer overflows when power outages occur as a result of hurricanes or other emergency condi ons.

Limit the ability for sta to respond to coordina ng the connec on of generators at 50 li sta ons.

Project Update The purchase of portable generators has been an ongoing project through UASI funding.

Project Impact

Project Justification Li sta ons are subject to power loss during hurricanes. This project is an ongoing program to increase the inventory of generators using granted funds. These generators provide an alterna ve power source during hurricanes or other power outage situa ons.

There will be no impact on other departments or support services.

City of Coral Springs, Florida

231


Water and Sewer Fund capital projects Lift Station Rehab Program

FY 2014 Capital Request

$ 1,500,000

Forecast Project Cost FY 2014 FY 2015 FY 2016 FY 2017 FY 2018 Total

$ 1,500,000 $ 1,500,000 $ 1,500,000 $ 1,500,000 $ 1,500,000 $ 7,500,000

Project Description

Project Impact

This project is an ongoing annual rehabilita on of exis ng City sanitary li sta ons. In previous years, five li sta ons were rehabilitated annually. In Fiscal Year 2013, the City will use capital reserves budgeted in FY 2012 to con nue enhancements es mated at $2.1M. Improvements include replacement of pumps, wet wells, electrical controls and associated equipment, and control panels. These improvements ensure effec ve and efficient opera on at li sta ons.

The project requires the support of Purchasing through the bid prepara on and award phases.

Project Alternatives Staff could perform some of the work in-house. However, due to the scope of the project, it is more beneficial to have staff working on other preven ve maintenance ac vi es.

Project Effects Deferring or delaying the rehabilita on places the U lity at risk for sewer overflows.

Project Purpose This rehabilita on prevents sewer overflows and provides a reliable wastewater collec on system. We could perform some of the work in-house to save costs, but this will take staff away from other preven ve maintenance ac vi es.

Project Benefit This project benefits the strategic priority of Neighborhood and Environmental Sustainability. It is listed as WW-4, 1-10 in the U li es Master Plan.

Project Cost The project cost was calculated in the Water and Sewer Master Plan and was updated through an evalua on of 50 li sta ons in FY 2010 by Eckler Engineering.

232

Fiscal Year 2013 Capital Improvement Program Budget


Internal Service Funds Table of Contents Equipment Services Fund ..................................................................................................................234 Summary of Fleet Purchases and Repairs—Fiscal Year 2013 .....................................................235 Fleet Purchases by Department ........................................................................................................237 Financial Services—Central Stores .............................................................................................237 Police—Building/Fleet Maintenance..........................................................................................237 Police—Patrol Unit .....................................................................................................................238 Police—General Inves ga ons ..................................................................................................240 Police—Special Inves ga ons ....................................................................................................240 Police—Tac cal/Gang Unit .........................................................................................................241 Police—Training..........................................................................................................................241 Police—Traffic Unit .....................................................................................................................242 Police—K-9 Unit .........................................................................................................................243 Police—Youth Liason ..................................................................................................................244 Police—Humane Unit .................................................................................................................244 Emergency Medical Services ......................................................................................................245 Fire—Inspec on .........................................................................................................................245 Fire—Suppression ......................................................................................................................245 Development Services—Planning and Zoning............................................................................247 Development Services—Code Enforcement ..............................................................................247 Development Services—Building/Structural ..............................................................................248 Public Works—Administra ve Services ......................................................................................248 Public Works—Facili es .............................................................................................................248 Public Works—Streets ................................................................................................................249 Equipment Services—Fleet .......................................................................................................250 Water and Sewer—Administra on ...........................................................................................251 Water and Sewer—Water Distribu on .....................................................................................251 Water and Sewer—Wastewater Collec on ...............................................................................252 Water and Sewer—Water Treatment ........................................................................................252 Sportsplex—Tennis Center ........................................................................................................253 Sportsplex—Athle c Complex ...................................................................................................253 Parks and Recrea on—Mullins ..................................................................................................254 Parks and Recrea on—North Community Park .........................................................................255 Parks and Recrea on—Neighborhood Parks .............................................................................255 Parks and Recrea on—Landscape .............................................................................................256 Parks and Recrea on—Irriga on ...............................................................................................257 Parks and Recrea on—Recrea on Services ...............................................................................258 Parks and Recrea on—Transporta on.......................................................................................258

City of Coral Springs, Florida

233


Equipment Services Fund CIP by funding source/total project cost—Equipment Maintenance FundingSource FY2012 FY2013 FY2014 FY2015 FY2016 FY2017 FY2018 TotalCost ProjectName Budget Budget Plan Plan Plan Plan Plan FY2013Ͳ2018 Operating VehiclesandEquipmentRepl $2,210,651 $3,101,410 $5,631,299 $4,942,543 $3,221,969 $3,803,566 $3,608,798 $24,309,585 ContingencyforEquipPurchases $0 $60,747 $41,522 $45,674 $50,241 $55,265 $60,792 $314,241 Total

$3,162,157 $5,672,821 $4,988,217 $3,272,210 $3,858,831 $3,669,590 $24,623,826

Summary of Fleet budget by department/fund Fund/Department General Fund Police Parks & Recreation Public Works EMS Development Services Sportsplex Financial Services Sub-total General Fund Fire Fund Water and Sewer Fund Equipment Services Fund Sub-total (All funds) Contingency Total Fleet budget

234

FY 2013 Budget $1,258,310 $572,700 $240,100 $190,000 $119,550 $79,100 $31,200 $2,490,960 $221,500 $326,350 $62,600 $3,101,410 $60,747 $3,162,157

Coral Spring’s fire apparatus are well equipped to respond to firefighting and rescue tasks.

Fiscal Year 2013 Capital Improvement Program Budget


Summary of Fleet Purchases and Repairs—Fiscal Year 2013 Department/Fund

Division/ProgramName

Div#

FinancialServices

CentralStores

1702

Building/FleetMaintenance

4503

Patrol

4201

GeneralInvestigations

4301

Police

SpecialInvestigations

Fire/EMS

Tactical/GangUnit Training

4302 4204 4210

TrafficUnit

4202

KͲ9Unit

4203

YouthLiason HumaneUnit EmergencyMedicalService

4303 4205 4702

Suppression

4801

Inspection PlanningandZoning

4901 3001

CodeEnforcement

5403

DevelopmentServices BuildingͲPlumbing BuildingͲStructural BuildingͲElectrical

City of Coral Springs, Florida

5303 5301 5302

ItemDescription

Year

ItemID

*Van,Cargo Forklift Administrativevehicle Administrativevehicle *Generator Administrativevehicle Patrolvehicle,fullsize Patrolvehicle,fullsize Patrolvehicle,fullsize Patrolvehicle,fullsize Patrolvehicle,fullsize Patrolvehicle,fullsize Patrolvehicle,fullsize Patrolvehicle,fullsize Patrolvehicle,fullsize Patrolvehicle,fullsize Patrolvehicle,fullsize Patrolvehicle,fullsize Patrolvehicle,fullsize Patrolvehicle,fullsize Patrolvehicle,fullsize Administrativevehicle AdministrativeVehicle AdministrativeVehicle AdministrativeVehicle AdministrativeVehicle AdministrativeVehicle AdministrativeVehicle Patrolvehicle,fullsize PursuitInterceptor PursuitInterceptor Motorcycle Motorcycle Motorcycle Motorcycle Motorcycle Motorcycle Patrolvehicle,fullsize KͲ9SUV KͲ9SUV KͲ9SUV Patrolvehicle,fullsize Pickuptruck,1/2tonhybrid RescueTransportVehicle Pickuptruck,4x4 Generator Extricationtool Extricationtool Extricationtool Extricationtool Extricationtool Trailer/boat SUVͲmidsize SUVsmall Pickuptruck,1/2ton Pickuptruck,1/2ton *Pickuptruck,1/2ton *Pickuptruck,1/2ton Pickuptruck,1/2ton *Pickuptruck,1/2ton

2000 1995 2004 2004 2003 2004 2002 2002 2003 2003 2004 2004 2004 2004 2004 2004 2004 2006 2006 2006 2007 2004 2004 2004 2006 2004 2006 2005 2003 2005 2005 2010 2009 2009 2009 2010 2009 2003 2006 2006 2006 2005 2005 2006 2007 1998 2008 2008 2008 2008 2008 2002 2006 2003 1998 1999 2000 2001 2006 2006

5510 5511 8030 8032 GenͲ13 8033 9099 9102 9121 9123 9155 9157 9167 9169 9170 9173 9181 9201 9202 9206 9222 8039 8041 8042 8059 8045 8058 8053 8306 8310 8311 8421 8432 8436 8440 8442 8443 9982 8608 8607 8610 9192 9908 7743 7720 GenͲ11 n/a n/a n/a n/a n/a n/a 7748 6100 7631 7622 6023 6012 6004 6003

Budget FY2013 4,200 27,000 27,300 27,300 10,000 27,300 35,900 35,900 35,900 35,900 35,900 35,900 35,900 35,900 35,900 35,900 35,900 35,900 35,900 35,900 35,900 27,300 27,300 27,300 27,300 27,300 27,300 27,300 35,900 35,900 35,900 17,985 17,985 17,985 17,985 17,985 17,985 35,900 36,900 36,900 36,900 35,900 38,700 190,000 55,000 25,000 20,000 20,000 20,000 20,000 20,000 11,000 30,500 27,000 27,050 27,050 3,800 3,800 27,050 3,800

235


Summary of Fleet Purchases and Repairs—Fiscal Year 2013 Department/Fund

PublicWorks

EquipmentServices

Division/ProgramName

Div#

ItemDescription

Year

ItemID

AdministrativeServices

5501

Streets

5601

Facilities

5801

EquipmentMaintenance

5701

Administration

6001

WastewaterCollection

6005

WaterDistribution

6002

WaterTreatment

6003

TennisCenter

8409

Sportsplex/AthleticComplex

7812

CypressPark

8101

MullinsPark

8102

NorthCommunityPark

8103

NeighborhoodParks

8116

Landscape

8118

Irrigation

8119

RecreationServices

8205

Administrativevehicle *CabChassisw/dumpBody *CabChassis Pickuptruck,3/4ton Pickuptruck,3/4ton *CabChassis CabChassisw/dumpbody *CabChassisw/dumpbody Roller,1ton Van,cargo *Pickuptruck Pickuptruck,3/4ton *Van,7passenger Messageboard *Generator Pickuptruck,3/4ton *CabChassis,1ton CabChassisforVacuumEquip Generator *Pickuptruck CabChassis,1ton Generator *Loaderw/3cubicyardbucket Pickuptruck,1/2ton Workman Powerroller *Pickuptruck Skidloader *Pickuptruck,1/2ton *Mower72"rotary Ballpro Sodstripper *Pickuptruck,3/4ton Workmanw/dumpbody Workmanw/dumpbody *Pickuptruck,3/4ton Mower,zeroturn Pickuptruck,1ton *Pickuptruck,3/4ton *Pickuptruck,3/4ton *Pickuptruck,3/4ton Truck,crewcab *Truckwithwatertank Lift,trailermounted Directionalarrows CabChassisw/crane *CabChassis Van,12passenger Pickuptruck,3/4ton NewSeniorbus

2004 2005 2003 2003 2003 2003 2003 2005 2006 2003 2006 2003 2006 2003 2003 2005 2003 2005 1993 2006 2005 1993 2000 2004 2006 2009 2005 2004 2003 2005 2007 2005 2005 2006 2006 2007 2008 2005 2004 2004 2004 2004 2004 2005 2007 2003 2005 2004 2001 2013

5700 4439 4406 4412 4426 4437 4436 4431 4477 4413 4005 4006 5706 5718 GenͲ02 3300 3333 3328 GenͲ34 3310 3000 GenͲ33 3312 3502 1138 2183 2018 1195 2274 1290 1268 1297 2203 1950 1951 2014 1752 2217 2003 2007 2009 2006 2270 2135 1185 2294 2002 2222 2015 n/a

WaterandSewer

Sportsplex/Tennis

ParksandRecreation

Transportation SubͲtotal ContingencyforEquipmentPurchases TotalFleetBudget—FY2013

236

8209

Budget FY2013 27,000 4,800 4,200 31,500 31,500 4,800 55,000 4,800 52,500 24,000 4,800 37,000 3,800 13,000 4,000 31,500 8,000 50,000 70,000 4,800 45,000 70,000 20,000 27,050 22,100 8,200 3,800 45,000 3,800 3,000 19,200 30,000 3,800 22,100 22,100 4,800 17,900 45,000 3,800 4,200 4,100 57,000 4,400 37,000 6,000 45,000 5,000 28,000 31,500 175,000 $3,101,410 $60,747 $3,162,157

Fiscal Year 2013 Capital Improvement Program Budget


Fleet Purchases by Department Financial Services—Central Stores Forklift

FY 2013 Budget

Funding source: Operating (Equipment Repl Fund)

$27,000

Account #: 511-1702-513-64-01

Project #: 135002

Project Description This project is to replace a 1995 forkli used by Central Stores in Receiving and Warehouse.

Project Justification This truck is used in receiving of large stock orders and moving pallets/equipment. Addi onal accessories include a clear covered roof; li capacity of 5000 lbs; lt and side shi of forks; road res; padded seats with a back rest and a seatbelt; and front and back lights.

Quantity

Budget

1

$27,000

Replacement Unit

Year

5511

1995

Mileage N/A

Police—Building/Fleet Maintenance Administrative vehicle

FY 2013 Budget

Funding source: Operating (Equipment Repl Fund)

$27,300

Account #: 511-4503-521-64-01

Project #: 135003

Project Description This project is to replace a 2004 sedan used by Criminal Inves ga ons Detec ves.

Project Justification This sedan is used by the Police Department to provide safety to the community. Addi onal accessories include window n ng; flashlight charger; power windows and door locks; P/A and siren box; four corner LED lights; alarm with remote access; deck lights; power drive seat; power mirrors; fire ex nguisher bracket; factory bluetooth; dc inverter; radio charger, and pelican case. The Police department has requested no day me running lights and emergency equipment installa on. The color of this new vehicle is yet to be determined.

Quantity

Budget

1

$27,300

City of Coral Springs, Florida

Replacement Unit 8030

Year

Mileage

2004

55,105

237


Police—Building/Fleet Maintenance Administrative vehicle

FY 2013 Budget

Funding source: Operating (Equipment Repl Fund)

$27,300

Account #: 511-4503-521-64-01

Project #: 135004

Project Description This project is to replace a 2004 Administra ve vehicle used by Criminal Inves ga ons Detec ves.

Project Justification This 2004 vehicle was high maintenance and had mechanical issues. The Police Department uses this vehicle to provide safety to the community. Addi onal accessories requested include nted windows; flashlight charger; power windows and door locks; P/A and siren box; four corner LED lights; alarm with remote access; deck lights; power driver seat; power mirrors; dc inverter; fire ex nguisher bracket; factory bluetooth if available; radio charger; pelican case and emergency equipment installa on. The color is yet to be determined.

Quantity

Budget

1

$27,300

Replacement Unit 8032

Year

Mileage

2004

36,880

Police—Patrol Unit Administrative Vehicle

FY 2013 Budget

Funding source: Operating (Equipment Repl Fund)

$27,300

Account #: 511-4201-521-64-01

Project #: 135006

Project Description This project is to replace a 2004 Administra ve vehicle used by Criminal Inves ga ons Detec ves.

Project Justification This 2004 vehicle was high maintenance and had mechanical issues. The Police Department uses this vehicle to provide safety to the community. Addi onal accessories requested include nted windows; flashlight charger; power windows and door locks; P/A and siren box; four corner LED lights; alarm with remote access; deck lights; power driver seat; power mirrors; dc inverter; fire ex nguisher bracket; factory bluetooth if available; radio charger; pelican case and emergency equipment installa on. The color is yet to be determined.

Quantity

Budget

1

$27,300

238

Replacement Unit 8033

Year

Mileage

2004

58,816

Fiscal Year 2013 Capital Improvement Program Budget


Police—Patrol Unit Patrol Vehicles—Full Size

FY 2013 Budget

Funding source: Operating (Equipment Repl Fund)

$538,500

Account #: 511-4201-521-64-01

Project #: 135007

Project Description This project is to purchase 15 full size pursuit vehicles for the Patrol Unit of the Police Department. The unit cost is $35,900 and the model required is Full Size Police Pursuit Vehicle with the following specialty items: nted windows; flashlight charger; power windows and door locks; P/A and siren box; four corner LED lights; alarm with remote access; computer mounts; antenna GPS; inverter; mer; regular antenna; consoles; striping; LED lights; intersec on lights; grill protectors; backup sensors; cage; prison seat; AR15 gun rack; gun rack kill switch; deck lights; power driver seat; power mirrors; power trunk release; back window bars; floor pans; fire ex nguisher bracket; factory bluetooth; radio charger; and emergency equipment installa on.

Project Justification These vehicles are for use by police officers to patrol City streets and provide necessary safety to the community.

Quantity 15

Total Budget $538,500

City of Coral Springs, Florida

Replacement Unit(s) 9099 9102 9121 9123 9155 9157 9167 9169 9170 9173 9181 9201 9202 9206 9222

Year

Mileage

2002 2002 2003 2003 2004 2004 2004 2004 2004 2004 2004 2006 2006 2006 2007

49,961 86,085 64,419 75,633 64,987 78,137 63,666 58,187 60,892 63,257 71,880 66,920 66,341 62,184 107,050

239


Police—General Investigations Administrative Vehicle

FY 2013 Budget

Funding source: Operating (Equipment Repl Fund)

$109,200

Account #: 511-4301-521-64-01

Project #: 135008

Project Description This project is to purchase administra ve vehicles for the General Inves ga ons Unit of the Police Department. The es mated cost per unit is $27,300. Specialty items required include: nted windows, flashlight charger, power windows and door locks, P/A and siren box, four corner LED lights, alarm with remote access, deck lights, power driver seat, power mirrors, dc inverter, pelican case, power trunk release, fire ex nguisher bracket, factory Bluetooth if available, radio charger and emergency equipment installa on.

Project Justification The Police Department uses this type of vehicle to provide safety to the community. These vehicles are used by detec ves for criminal inves ga ons and undercover opera ons.

Quantity

Budget

4

$109,200

Replacement Unit(s) 8039 8041 8042 8059

Year

Mileage

2004 2004 2004 2006

58,170 64,612 67,970 81,807

Police—Special Investigations Administrative Vehicle

FY 2013 Budget

Funding source: Operating (Equipment Repl Fund)

$54,600

Account #: 511-4302-521-64-01

Project #: 135009

Project Description This project is to purchase administra ve vehicles for the Police Department. The es mated cost per unit is $27,300. Specialty items required include: nted windows, flashlight charger, power windows and door locks, P/A and siren box, four corner LED lights, alarm with remote access, deck lights, power driver seat, power mirrors, power trunk release, fire ex nguisher bracket, dc inverter, pelican case, factory Bluetooth if available, radio charger and emergency equipment installa on.

Project Justification The Police Department uses this type of vehicle to provide safety to the community. These vehicles are used by detec ves for criminal inves ga ons and undercover opera ons.

Quantity

Budget

2

$54,600

240

Replacement Unit(s) 8045 8058

Year

Mileage

2004 2006

68,381 76,857

Fiscal Year 2013 Capital Improvement Program Budget


Police—Tactical/Gang Unit Administrative Vehicle

FY 2013 Budget

Funding source: Operating (Equipment Repl Fund)

$27,300

Account #: 511-4204-521-64-01

Project #: 135010

Project Description This project is to replace an administra ve vehicle for the Tac cal/Gang Unit of the Police Department. The es mated cost is $27,300. Specialty items required include: nted windows, flashlight charger, power windows and door locks, P/A and siren box, four corner LED lights, alarm with remote access, deck lights, driver’s side power seat, power mirrors, power trunk release, fire ex nguisher bracket, dc inverter, pelican case, factory Bluetooth capability with radio charger, and emergency equipment installa on.

Project Justification The Police Department uses this type of vehicle to provide safety to the community. These vehicles are used by detec ves for undercover inves ga ons.

Quantity

Budget

1

$27,300

Replacement Unit 8053

Year

Mileage

2005

57,171

Police—Training Patrol Vehicle—Full Size

FY 2013 Budget

Funding source: Operating (Equipment Repl Fund)

$35,900

Account #: 511-4210-521-64-01

Project #: 135011

Project Description This project is to purchase a Full Size Pursuit Vehicle for the Police Department. The es mated cost is $35,900. Specialty items required include nted windows, flashlight charger, power windows and door locks, P/A and siren box, four corner LED lights, alarm with remote access, computer mounts, antenna GPS, inverter, mer, regular antenna, consoles, striping, LED lights, intersec on lights, grill protectors, backup sensors, cage, prison seat, AR15 gun rack, gun rack kill switch, deck lights, power driver seat, power mirrors, power trunk release, back window bars, floor pans, fire ex nguisher bracket, factory bluetooth, radio charger and emergency equipment installa on.

Project Justification The Police Department uses this type of vehicle to patrol city streets and provide necessary safety to the community.

Quantity

Budget

1

$35,900

City of Coral Springs, Florida

Replacement Unit 8306

Year

Mileage

2003

71,706

241


Police—Traffic Unit Pursuit Interceptors

FY 2013 Budget

Funding source: Operating (Equipment Repl Fund)

$71,800

Account #: 511-4202-521-64-01

Project #: 135012

Project Description This project is to purchase two Pursuit Interceptors for the Traffic Unit. The es mated cost per unit is $35,900. Specialty items required include: nted windows, flashlight charger, power windows and door locks, P/A and siren box, four corner LED lights, alarm with remote access, computer mounts, antenna GPS, inverter, mer, regular antenna, consoles, striping, LED lights, deck lights, power driver seat, power mirrors, power trunk release, floor pans, fire ex nguisher bracket, factory bluetooth, radio charger, DC inverter, and emergency equipment installa on.

Project Justification This type of vehicle is used by police officers to patrol city streets and provide necessary safety to the community.

Quantity

Budget

2

$71,800

Replacement Unit(s) 8310 8311

Motorcycles

Year

Mileage

2005 2005

64,452 66,299

FY 2013 Budget

Funding source: Operating (Equipment Repl Fund)