Coldstream Riders Association 23016 Event Plan

Coldstream Riders Association

‘CRA Rideouts’

EVENT PLAN

as part of

Coldstream Civic Week 2016 1st, 3rd, 4th and 5th August

SECTION 1 – Essential Information

Coldstream Riders Association Committee Chairperson: Victoria Dickson - 07584 243404 Vice Chairperson: Lesley Bryce Secretary: Wendy Younger – 07704 587914 Treasurer: Dawn Clough – 07872 178182 Chief Marshal: Cheryl Dyet - 07526 748909 Assistant Chief Marshal: Garry Lees – 07955 488881 Rideout Support Manager: Ryan Maxwell – 07977 441268 Roads Closure Manager: Alastair Cunningham – 07976 930193 Other committee Members: Angus Maxwell Julie Kerr Richard Dickson Abbie Lees Leanne Hermiston Colin Leifer 2016 Coldstream Civic Week Principals: Coldstreamer: Jamie Nicolson Left Hand Man: James Balmbro Right Hand Man: Andrew Guthrie

EVENT EMERGENCY CONTACTS Police Scotland: Inspector John Scott – 07768 238884 Northumbria Police: PC Daniel Perry - 07990 14667 Border Search & Rescue: Border SAR Land Rover ‘X-Ray’ - 07788 150279 and Team Leader Stuart Fuller-Shapcot – 07778 844163 Roadsafe (Northumberland County Council’s roads management contractor): Chris Morton – mobile: 07808 761056 Presenting Coldstream: Fiona Shepherd – 07842 885870 Vet: Galedin Veterinary - Coldstream Practice: 01890 882322 Coldstream Riders Association Email: enquiries@coldstreamcivicweek.com www.facebook.com/coldstreamridersassociation https://twitter.com/coldstreamfest

www.coldstreamcivicweek.com

Front Cover: 2015 Coldstreamer James Balmbro with his Left Hand Man Colin Leifer

COLDSTREAM RIDERS ASSOCIATION 2016 EVENT PLAN This ‘CRA 2016 Event Plan’ was compiled by Alastair Cunningham.

The Health & Safety Executive's website below on running a safe event has been used to help compile our Event Plan www.hse.gov.uk/event-safety/running.htm

CRA ‘Event Plan’ page guide …..

SECTION 1 – Essential Information 2: CRA Committee and contact numbers 2: Emergency partner contacts 3: Page guide 4-5: Introduction to Coldstream Riders Association and Coldstream Civic Week 6: Event Safety Management Plan 7: Public Safety Statement 8: Statement of Intent 9: Mounted Participants Code of Conduct 10-11: Event Safety Overview 11: Debriefing Agenda 12: Traffic Management Method Statement SECTION 2 – Rideout Events 13-18: 19-24: 25-32: 33-38:

Norham Rideout Birgham Rideout Flodden Rideout Leitholm Rideout

SECTION 3 – Appendices 1: SBC Parade/Rideouts Permission 2016 letter 2: NCC Norham Permission letter 3: NCC Road Closure Certificate - Norham 1 August 2016 4: NCC Road Closure Certificate - Flodden 4 August 2016 5: SBC 2016 Rideouts TTRO Schedule 6: SBC Parade Guidelines 7: SBC Parades Application - Norham 1 August 2016 8: SBC Parades Application - Birgham 3 August 2016 9: SBC Parades Application - Flodden 4 August 2016 10: SBC Parades Application - Leitholm 5 August 2016 11: CRA Risk Assessment 12: NCC Event Notification - Norham 1 August 2016 13: NCC Event Notification - Flodden 4 August 2016 14: CRA Public Liability Insurance Certificate 2016

Laying a Poppy wreath at Birgham War Memorial

Coldstream Principals in 2013 galloping up Branxton Hill with riders still streaming behind in the fields below - the Flodden Memorial is at the top edge of that field.

Map link: https://goo.gl/maps/ThdFs

An Introduction …..

The Flodden rideout heads for Moneylaws Hill

This is the formal ‘Event Plan’ prepared by ‘Coldstream Riders Association’ (CRA) for the safe and efficient running of our four ‘Rideouts’ on the 1st, 3rd, 4th and 5th August during the 2016 ‘Coldstream Civic Week’.

It is important at this stage to make clear that the event called ‘Coldstream Civic Week’ is ran by the ‘Presenting Coldstream’ committee. Although our two committees cooperate very closely they are not linked formally in any way. ‘Coldstream Riders Association’ is only responsible for the organisation and running of what are known as the ‘Rideouts’.

‘Rideouts’ are also often called ‘Common Rides’ and involve horses and riders travelling by public road and through countryside to specified locations. These take place throughout the Scottish Borders from June to August, many are deeply connected over centuries with the history of the area. In Coldstream our main ‘Rideout’, which can involve more than 350 horses, travels to the site of the 1513 Battle of Flodden. The Coldstream Rideouts are led by the town’s represen-

tative who is called ‘The Coldstreamer’ and ranged by Presenting Coldstream during he is supported by Right and Left Hand Civic Week. These details are available Men. from the Presenting Coldstream programme, which is available from early July.

‘Coldstream Civic Week’ CRA Rideouts As part of Coldstream Civic Week Coldstream Rider’s Association arrange four ‘Rideouts’ or ‘Common Ridings’ to nearby local towns and villages.

Coldstream Rider’s Association is an entirely voluntary organisation that relies on grants, sponsorship and donations to run Coldstream’s yearly programme of common ridings. We could not achieve this programme without the help of our sponsors and local suppliers.

While ‘Flodden’ is the longest and largest of these events with more than 300 riders taking part, between 50-100 horses will also join the shorter routes to Norham, Birgham and Leitholm.

Coldstream Riders Association

Coldstream Rider’s Association also supports the wider programme of events ar-

www.coldstreamcivicweek.com

Email: enquiries@coldstreamcivicweek.com www.facebook.com/coldstreamridersassociation https://twitter.com/coldstreamfest

CRA Event Safety Management Plan ‌..

The Coldstream Riders Association Event Safety Management Plans are: Good co-operation and communication between all the partner agencies involved Ensuring that everyone is clear of his/her role and is adequately trained and competent Identifying the hazards and assessing the risks involved Deciding on the priorities and objectives for the elimination or reduction of hazards and risks Identifying the tasks needed to eliminate or reduce those hazards or risks Planning who will carry out the tasks and how Producing a written risk assessment Implementing the tasks Monitoring and reviewing the position Keeping abreast of developments Risk Assessments Mounted Marshals Road Management Stewards Border SAR Communications - 2-way radios

CRA Public Safety Statement …..

Official Disclaimer Whilst every care has been taken by the organising committee and relevant landowners in facilitating these events, the committee and landowners do not accept any liability for accidents or injury to horse, pony, owner, rider, spectator or any other person property whatsoever. It is the responsibility of those taking part, or their legal guardians in the case of minors, to ensure that participants have appropriate and adequate insurance cover for personal injury and third party liability. All reasonable steps must be taken to ensure safe participation in events. In particular, in relation to equestrian events, you are advised to ensure that you are competent and your horse is suitable for the purpose of the event. Riders are advised to wear appropriate clothing and protective headgear.

Please note that the organising committee reserve the right to refuse any person from participating in the event.

----------------------------------------------------The Coldstream Riders Association ("The organisers") policy for managing public safety entails producing a policy for safety management, developing and implementing appropriate plans to ensure the safety of participants during the event and regularly monitoring and reviewing those plans.

The Coldstream Riders Association as organisers, realise and accept that “Absolute Safety” is unattainable. However, the organisers have an absolute commitment to safety and the aim of the organisers is therefore to ensure, as far as reasonably practicable, the safety of participants, officials, and general public.

The organisers have agreed to form a safety plan called the Event Plan. The plan will describe the organisation that will be put into place to manage public safety, including, roles and responsibilities, risk assessments, method statements, stewarding, contingency planning and arrangements for implementation. The plan is intended to ensure the event’s public safety policy is implemented and fully adhered to.

The Coldstream Riders Association Event plan will ensure as far as reasonably practicable, the safety of the ‘Rideout’ participants and public.

The safety policy is intended to reduce the risk of an incident occurring.

Should an incident occur despite the Event Safety Management Plan, then the incident will be dealt The support from ‘Border Search & Rescue’ is very welcome for with effectively in conjunction with the relevant our event management planning, and they are ready to assist on authorities. all rides. Follow them @ www.facebook.com/BorderSAR

CRA Statement of Intent …..

This written agreement is a statement of intent and is not intended to create a legally binding contract between the police, local authorities, highway authorities and the event organiser.

Coldstream Riders Association will accept and show a ‘Duty of Care’ for the safety of the event. In particular, they will take all necessary precautions to ensure the safety of: * All active participants * Public safety and organising officials * All non-participants including residents, pedestrians and motorists This means that the Coldstream Riders Association accepts the safety responsibility, and that public safety as the first and main priority, before, during and immediately following the event. Coldstream Riders Association will attempt to avoid the risk of damage to property, and to minimise any diverse environmental effects of the event.

Coldstream Riders Association will comply with the risk assessment, and any conditions agreed in advance with Police Scotland, Scottish Borders Council and Northumberland County Council. Coldstream Riders Association will enforce the safety measures required by their risk assessment.

Coldstream Riders Association and participants are to accept that the roads are open to traffic during Civic Week and they must comply with traffic law unless directed by a Police Officer in uniform.

Coldstream Riders Association will ensure that volunteer stewards/marshals will be deployed in sufficient numbers, fit, adequately equipped, properly briefed and readily identifiable.

It is accepted that the CRA Rideouts should whenever possible be capable of being carried through without the need for Police Scotland or Northumbria Police assistance. It is accepted that the police will be involved in the scrutiny of the planning individually, or as part of the Safety Advisory Group process.

It is also accepted that the assessment of the need for police attendance and action will be principally based on the need to discharge the Police Scotland’s core responsibilities, which are: * Prevention and detection of crime * Preventing or stopping breaches of the peace * Traffic regulation (within the legal powers provided by statute) * Activation of a contingency plan where there is an immediate threat to life and coordination of resulting emergency service activities ** Police involvement will be restricted to these core areas of responsibility. Police Scotland will have responsibility in case of emergencies through the official handover process via Silver Control.

Lawful traffic management, private marshalling and stewarding are the recognised ways in which events are supported. This however does not preclude any local arrangements between Police Scotland and Coldstream Riders Association for the management of the CRA ‘Rideouts’ – details are different in Northumbria and these are covered in the roads management part of this document.

CRA Mounted Participants ‘Code of Conduct’ …..

Chief Marshal Cheryl Dyet

CRA Marshals/Stewards have been designated to assist in the smooth running of CRA ‘Rideouts’ and riders are requested to obey their instructions at all times.

It is a requirement by the CRA Committee that all riders wear appropriate clothing for the conditions/ weather and approved protective headgear must be worn when mounted.

The Chief Marshal is the official timekeeper and pacemaker on the rideouts and should not be overtaken unless authorised to do so.

CRA Mounted Marshals assist riders and help promote our ‘Code of Conduct’

only one that should be followed.

The route taken by the Chief Marshal is the one agreed with land owners and the police and that is the

No person should ride who may require to be led, unless they have made arrangements for someone to lead them. It is important that they are able to keep up with the ‘Rideout’ and are confident riding over open country in trot/canter.

If any rider requires assistance then a CRA Marshal will help, if in the absence of a CRA Marshal only one or two riders should stop and help. In order to keep the ‘Rideout’ together all other riders should carry on.

If any rider has to leave the ride and return home, it may be quicker to return by road, however if returning through fields the ‘Rideout’ has already used always remember to close gates. Please do not use fields the ‘Rideout’ has not used.

In the event of damage to gates, fences, breakage of essential tack or injury to horse or rider, immediate contact should be made to CRA mounted marshals or vehicle/foot stewards who will take necessary action. It is the owners/hirers responsibility, unless proven otherwise, for all costs incurred.

Any rider under the influence of alcohol and incapable of controlling their horse, will at the discretion of the Chief Marshal be excluded from the ride.

Any rider using foul or abusive language or creating a public nuisance will be dealt with accordingly and may be asked to leave.

Any rider who fails to keep up with the cavalcade may be asked to leave the ride.

It is the responsibility of those taking part or their legal guardians in the case of Minors, to ensure that participants have appropriate and adequate insurance cover for both personal injury and third party liability.

Our ‘Code of Conduct’ is importatnt especially when passing through farm sreadings

CRA Event Safety Overview 2016 …..

These events are being held with the full co-operation of Police Scotland, Northumbria Police, Scottish Borders Council and Northumberland County Council - and their support is greatly appreciated. This ‘Overview’ applies to ALL ‘Coldstream Rider Association’ ‘Rideouts’ on 1st, 3rd, 4th and 5th August 2016.

FULL EMERGENCY PROCEDURE: In the event of any public emergency scenarios occurring during a ‘Rideout’ the Chief Marshal, the Support Team Manager and the Road Closure Manager will fully co-operate with the appointed Police contact in either the Scottish Borders or Northumbria. If required the Roads Closure Manager’s vehicle will be the nominated ‘command point’.

Medical Cover: Border Search and Rescue (SAR) – 1 fully crewed vehicle on all Rideouts and 2 for Flodden. Border SAR are a fully trained recognised mountain rescue group.

Communications: High performance 2-way radios are carried by the Chief Marshal and appointed mounted marshals, Border SAR and the Roads Management and Support Teams. A radio is also given to Police Scotland and Northumbria Police where appropriate. Maps of the route are supplied where required. Mobile phones are also utilised with a phone list supplied to key personnel. Roads team also have secondary radio system – see below.

Roads Management: A management plan for the use of public roads is managed during the Rideouts by the ‘Roads Closure Manager. They will have fully briefed the police before the Rideout and remain in communication with the Chief Marshal, the Support Team Manager, the relevant Police contacts and Border SAR during the Rideouts. Stewards to assist with roads management are appointed when required – all of the roads team will wear Hi-vis jackets to EN 471:2003 highways standard. The roads team also have a secondary radio system for their own low-priority communications. The main roads team support vehicle will be of substantial size and use a high power flashing amber beacon.

Rideout Routes: For reasons of safety or land access permissions the declared routes may be subject to late changes that may be influenced by the weather. These changes will be communicated to all relevant parties prior to the rideout departing and where possible will be marked up on the plan provided. If conditions deteriorate during the rideout and if any changes are required, these will be communicated by radio with the assistance of a support vehicle to all parties. It may be a requirement to exclude some fields in this instance; however, every effort will be made to keep the cavalcade off the main A roads where not previously planned.

Roads affected during ‘Rideouts’ can be referenced from the attached maps. In addition, the Roads Closure Manager will brief Police Scotland prior to start of each ‘Rideout’ detailing the planned route and roads to be used – a ‘finalised’ map will be given to the Police.

Rideout Safety on Roads: When on public roads the CRA Committee will provide escort vehicles at the front and rear of the ‘Rideouts’ when Police Scotland vehicles are not present (see below for Northumberland arrangements). CRA escort vehicles will display flashing amber beacons. The Border SAR vehicle will normally be the rear vehicle and in such circumstances will act as the rear escort – however this is defined as our emergency first aid vehicle and not an escort so if taken off scene a CRA vehicle will take its place.

Northumberland Roads Procedures: In Northumberland the CRA Committee ‘hold’ the official road closure permissions. The actual management of this is to be carried out in 2016 by Northumberland County Council who have contracted the work to professional road management ‘Roadsafe’.

Horsebox Parking: Horsebox parking for all ‘Rideouts’ will be at the area known as ‘The Lees’ accessed from the junction of the A698 and Duke Street. For the large number of vehicles expected on Thursday 4th August for the Flodden Rideout additional parking for cars is utilised in the park adjacent to Duke Street/Leet Street. Extra CRA Stewarding will be in place for this.

Severe flooding: If severe flooding of The Lees takes place by the Leet Water and Tweed overflowing, alternative parking arrangements will be arranged with the support of McGregor Farms – signposting and CRA Stewards to direct traffic to the alternative site will be deployed.

‘Blue Light’ arrangements: If a ‘Rideout’ encounters an emergency services vehicle requiring to pass it the mounted stewards and the roads management team are briefed on the CRA radio communications policy to go to ‘priority calls’ only and to move horses into single file as safely as possible. Police Scotland and Northumbria Police will endeavour to give an ‘early warning’ of any emergency vehicles travelling in the vicinity of the ‘Rideout’ that they are informed off.

Equine Safety: A local Vet is briefed and aware of Rideout days. Phone numbers of all horse hirers are available to mounted marshals and roads team to pass on Vet details. Due to legal liability the rider or owner must call the vet. CRA will give every possible support to the rider/owner and vet. Horse owners/hirers are required to organise their own equine transport if a horse needs to be transported off the ride – CRA stewards will attempt to assist with communications when requested.

Farrier: For the longer ride and due to the volume of horses a farrier will be in attendance at Flodden. The cost of any work is the responsibility of the rider/owner.

CRA Debriefing Strategy 2016 …..

The CRA Committee will hold a full ‘Debriefing Meeting’ within 1 calendar month of the last ‘Rideout’, to which our event partner bodies will be invited – these are: Police Scotland Northumbria Police Scottish Borders Council SAG Group Northumberland County Council Border SAR Honour Our Troops CRA Committee representation will also be available to attend any post event meetings requested by the above bodies, including a Debrief Meeting with SBC Emergency Planning ’SAG’ Team 22 August 2016 : CRA Debrief Committee meeting

CRA Traffic Management Method Statement …..

The Coldstream Riders Association and its event partners Scottish Borders Council, Police Scotland, Northumberland County Council / RoadSafe and Northumbria Police will:Assess the impact of the event upon traffic flows and the environment.

Implement measures to reduce impact including advance publicity.

Contact all the relevant authorities, who will be able to provide crucial information on their requirements for the event.

Will comply with The Traffic Signs Regulations and General Directions (TSRGD 2002) as to where and how signs have to be placed on a road. This regulation manual provides guidance on the placing of signs, according to the type of road and the speed limit.

Will only use prescribed signs as agreed with the relevant authority and site them correctly.

Use the risk assessment plan to take into account the safety implications for road users and set out the road signs required in a traffic management plan.

Ensure that all officials engaged on an event on a road will be briefed and wear high visibility clothing.

CRA road stewards assisted by ’Honour Our Troops’ stewards will use flashing amber beacons to give advance warning to motorists, together with a ‘substantial vehicle’ for road closures for high visibility.

Consider side road traffic, and event signs used to warn motorists of the event, and to reduce congestion or obstructions.

Remove all signs and cones at the conclusion of event, or as soon as practicable after the event has passed in partnership with local authorities and Police.

Police Scotland motorcyclists escort the Norham Rideout across Norham Bridge into England.

Map link: https://goo.gl/maps/k60ti

SECTION 2 – Rideout Events

Coldstream Riders Association

Norham Rideout Monday 1 August 2016 In charge of Rideout: Chief Marshal: Cheryl Dyet - 07526 748909 Rideout Support Manager: Ryan Maxwell – 07977 441268 Roads Closure Manager: Alastair Cunningham – 07976 930193

Norham Rideout – 1 August 2016 ….. www.coldstreamcivicweek.com/rideouts/norham/ horsebox park and joins the A698 (Coldstream High Street). The route takes it through the town, up Guards Road to Todhillrig, Milne Graden, Ladykirk House, Uppsettlinton, Norham Bridge – Norham.

17:30 CRA ‘Roads Closure Manager’ briefs Roadsafe team in Cornhill and puts in place road closure plan.

18:00: Arrival at Norham where the horses gather on the village green. Refreshments are provided for riders (free) and others (donation) in the village hall by Norham WRI.

Riders arrive in Norham in 2015

EVENT OVERVIEW: On Monday 1 August the Norham Rideout with approximately 50 horses will follow the traditional route along the northern Scottish bank of the Tweed and travel through the Ladykirk Estate to Norham, crossing the Tweed (and the Scottish/English border) at Norham Bridge. It returns along the southern English bank of the Tweed via Twizel Castle, Twizel Bridge then to Coldstream.

EVENT PLAN & SCHEDULE: * One week prior to 1 August – NCC Traffic Order certificates to be posted around specified areas of Rideout in Northumbria. * Prior to Rideout mark relevant field gates so the police/stewards can identify them.

18:40: Principals dance reel outside hall. Stewards to ensure safety of spectators on road beside village hall and village green. RoadSafe will close road in immediate vicinity of the hall for this.

18:50: CRA raffle draw takes place. Committee thank Norham for their hospitality. Principals sing ‘Coldstream Song’. Riders then re-mount.

19:00: The ride then leaves Norham on the B6470 south towards Birch Hill then off-road by West Newbiggin, Twizel Castle, (crossing A698 at Twizel Bridge) Tillmouth Farm, Tillmouth Park Hotel (short halt for hospitality), Melkington, Crammondhill, Cornhill-on-Tweed – Coldstream.

20:40 The Rideout arrives back in Cornhill.

Roadsafe to manage closures, and ride to be met by Police Scotland to escort back over the Border into Coldstream.

21:00: The Rideout meets the Coldstream Pipe Band at the Police Station and then proceeds through the town on the A698 before turning off at The Lees (horsebox park).

14:30: CRA ‘Roads Closure Manager’ attends briefing with Police Scotland - with ‘Honour Our Troops’ Chief Steward. Police Scotland are given 21:20hrs: Marshal/stewards debrief at The Lees – CRC Committee to ensure all is safe as a CRA radio. riders/horseboxes leave site and check area for lost property and rubbish.

15:30: CRA marshals, stewards, and Border SAR safety briefing by Chief Marshal at The Lees Key CRA Event Management Contacts (horsebox park). Briefing notes to be docuand their Responsibilities on this Rideout: mented and retained.

(For general CRA Committee contacts see p2) 15:45: ‘Honour Our Troops’ stewards in Hi-Viz In charge of ride: Chief Marshal in place at street junction positions as agreed Cheryl Dyet - 07526 748909 with Police Scotland – they will have CRA emer- The ‘Chief Marshal’ is mounted and has overall gency contact number and radio relay comms in responsibility and control of the ‘Rideout’ and all case of problems. elements surrounding it.

16:00: The Norham Rideout leaves ‘The Lees’

Rideout Support Manager:

Ryan Maxwell – 07977 441268 The ‘Rideout Support Manager travels in front of the ‘Rideout’ in an all-terrain vehicle and links up the ‘Chief Marshal’ and ‘Roads Closure Manager’ to co-ordinate exiting onto roads safely.

They are also responsible for checking the cross-country route in advance of the ‘Rideout’ for any hazards – while doing this they will also direct any spectators away from areas of potential danger.

Roads Closure Manager: Alastair Cunningham – 07976 930193 The ‘Roads Closure Manager’ looks after the CRA plan for the management of all public roads that the ‘Rideout’ will encounter. They will deploy additional road stewards when required.

On the Norham Rideout they will liase with Police Scotland, Roadsafe, and Northumbria Police – while doing this they will also direct any spectators away from areas of potential danger.

CRA Event Support Team: Various CRA committee members and volunteers plus ‘Honour Our Troops’ stewards External Organisations Involved: Border SAR – medical cover Police Scotland – Scottish road closures/control Northumbria Police – event support Scottish Borders Council – cones/barriers/road cleaning Northumberland Council / Roadsafe – Northumberland road closures/control Rideout Management: The ‘Rideout’ is under the direct control of the Chief Marshal, who along with her official CRA Mounted Marshals (identified with ‘Marshal’ armbands) control and look after the safety of riders.

Roads Management: The CRA’s ‘Roads Closure Manager’ oversees the event roads management - primarily the safety of the ‘Rideout’ while on public roads. For 2016 in Scotland they will work in co-ordination with Police Scotland and in Northumbria with Roadsafe – with additional assistance from Northumbria Police on a ‘support’ basis. All the ‘roads team’ members have ‘highways use approved’ Hi-Vis long-sleeved jackets and radios. While on public roads the ‘Rideout’ will have a front and rear vehicle escort with flashing beacon, if no police vehicles are available CRA vehicles will provide escorts.

NORHAM - ROADS MANAGEMENT Scotland – Police Scotland to assist 1: [16:00] The ‘Rideout’ leaves ‘The Lees’ horsebox park and joins the A698 (Coldstream High Street), the Rideout parades along here and then joins Guards Road/Duns Road just before Police Station.

Leaves Duns Road to join Hatfield Loan and go crosscountry.

2: Minor road north of Coldstream Mains (running from Duns Road to Oxenrigg) – Rideout travels along here to Oxenrigg.

3: [16:40] A6112 (Swinton Road) north of Lennelhill Farm junction – Rideout exits onto A6112 from Todhillrig minor road opposite Skaithmuir Toll Cottage and heads south, it then turns right onto the ‘Milne Graden West Mains’ road. Here it uses several fields on both sides of road until it reaches West Lodge on B6437. ‘Honour Our Troops’ stewards to assist around A6112 area with any spectators and their safety.

4: [16:55] B6437 - rideout enters this road at ‘Milne Graden West Lodge’ turns left at Lodge and heads north to then leaves B6437 at ‘Milne Graden North Lodge’ at 17:05.

5: [17:45] B6470 - junction at Fountain Cottage/ Ladykirk crossroads with intersection of Uppsettlington/Ladykirk minor road. Rideout joins B6470 at Fountain Cottage and proceeds along this road over Norham Bridge (crossing English border) into Norham. Roadsafe to have closures in place in centre of village.

6: [18:00] Rideout stops at Norham village green.

England – Roadsafe manage road closures 7: [18:40] Roadsafe to close small section of road between village hall and village green to allow the dancing of a reel to proceed safely.

8: [19:00] Rideout leaves Norham heading southeast towards Birch Hill on B6470, the Rideout goes offroad just after 30mph signs and opposite substation.

9: [19:50] A698: At Twizel Bridge, Rideout crosses road next to car park and goes over bridge turning into Tillmouth at field gate immediately past bridge (alternative to ride up A698 to hotel entrance if field not harvested). Roadsafe to manage A698 closures.

10: [20:10] A698 at Tillmouth Park Hotel gates – Rideout exits here and travels south down minor road towards Stickle Heaton - CRA 4x4 quad escorts to make this stretch safe.

11: [20:40] Rideout exits onto A698 east of Cornhill at ‘Green Lane’. A698 and A697 at Cornhill roundabout and B6350 at Collingwood junction need to be closed by Roadsafe to allow horses to pass safely.

Rideout proceeds along A698 across Coldstream Bridge into Coldstream.

Scotland – Police Scotland to assist 12: [21:00] A698 Coldstream Bridge to The Lees (horsebox parking). CRA and ‘Honour Our Troops’ stewards to assist Police Scotland where required.

Supporting Documents (in Appendix): CRA Risk Assessment Scottish Borders Council Parades Application Form Scottish Borders Council Parades Permission Letter Northumberland County Council / Road Closure Certificates Northumberland County Council Event Notification Form

NORHAM

- key area maps MAP KEY POINTS :: Coldstream (left) 1: Lees horsebox park

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2: Guards Road 3: Duns Road/Hatfield Loan

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Map link: https://goo.gl/maps/wwFcE

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MAP KEY POINTS :: Swinton road to Ladykirk (left) 1: A6112 road crossing at Toll Cottage 2: Milne Graden road towards West Lodge (B6437)

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2

1

Map link: https://goo.gl/maps/umD9u

3: Rideout leaves B6437 at North Lodge 4: Rideout joins B6470 at Fountain Cottage and then over bridge to Norham

NORHAM

- key area maps

Map link: https://goo.gl/maps/k60ti

2 1 3

MAP KEY POINTS :: Norham

Map link: https://goo.gl/maps/cUvjs

(Above) 1: Cross into England at Norham Bridge 2: Norham village green and hall

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3: Exit B6470 near Birch Hill.

1 MAP KEY POINTS :: Twizel / Tillmouth (Right) 1: Road crossing at Twizel Bridge to Tillmouth Park

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2: Tillmouth Hotel gates

Map link: https://goo.gl/maps/iz2yi

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MAP KEY POINTS: (left) Cornhill-on-Tweed …..

1: Rideout rejoins A698

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2: A697/A698 roundabout 3: A698 route to Coldstream

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NORHAM -

SBC TTRO map

NORHAM -

SBC TTRO map

www.coldstreamcivicweek.com

Coldstream Riders Association

Birgham Rideout Wednesday 3 August 2016 In charge of Rideout: Chief Marshal: Cheryl Dyet - 07526 748909 Rideout Support Manager: Ryan Maxwell – 07977 441268 Roads Closure Manager: Alastair Cunningham – 07976 930193

Birgham Rideout – 3 August 2016 ….. www.coldstreamcivicweek.com/rideouts/birgham/ EVENT OVERVIEW: On Wednesday 3 August the Birgham Rideout, with approximately 35 horses, will be run at a pace to encourage young and inexperienced riders to get involved. The ‘Rideout’ will stop at Hirsel House for the Best Turned Out horse and rider to be judged. This is the event for your first ride out and is always well enjoyed by those (experienced or otherwise) who take part.

EVENT PLAN & SCHEDULE:

from Coldstream Pipe Band and two Coldstream Guards at the village hall.

17:45: A short service of Remembrance by the Minister from Coldstream Parish Church is held at the War Memorial. The ‘Coldstreamer’ lays a wreath. (This part of the day is arranged by Birgham villagers and is not a CRA organised event). ‘Honour Our Troops’ stewards to assist with spectator safety.

18:00: The ‘Rideout’ then proceeds through the village on A698 and turns off the road opposite * Prior to Rideout mark relevant field gates so the Fisherman’s Arms pub. Refreshments prothe police/stewards can identify them. vided in the field by Birgham SWRI (free for riders) and the villagers run a BBQ for riders/ 14:30: CRA ‘Roads Closure Manager’ attends briefing with Police Scotland - with ‘Honour Our followers who are not able to go to the pub. The Troops’ Chief Steward. Police Scotland are given pub also has food/refreshments on sale and normally has musical entertainment. ‘Honour a CRA radio.

Our Troops’ stewards to assist with safety of 15:30: CRA marshals, stewards, and Border spectators crossing road between pub and rideSAR safety briefing by Chief Marshal at The Lees out field. (horsebox park). Briefing notes to be docu18:35: The Principals will dance a reel on the mented and retained. road outside the pub. This has been approved 15:45: ‘Honour Our Troops’ stewards in Hi-Viz

by Police Scotland as it requires a short holding in place at street junction positions as agreed of traffic on A698. with Police Scotland – they will have CRA emergency contact number and radio relay comms in 18:45: CRA raffle draw takes place. CRA Committee Chair thanks Birgham for their hospitalcase of problems. ity.

16:00: The Birgham Rideout leaves ‘The Lees’ 18:55: The Principals will sing the ‘Coldstream’ horsebox park and joins the A698 (Coldstream song from horseback on A698 outside the pub High Street). The Rideout goes east through prior to the ride leaving.

Coldstream to Guards Road where it turns and rides back along the High Street. It then turns 19:00: The rideout leaves Birgham travelling right off the A698 to go into The Hirsel estate. east along the A698 before turning up the minor ‘Homebank/Haigsfield’ road. The ride then takes 16:30: Hirsel Estate – Short stop for ‘Caravan the track exiting onto A697 at Hagg Wood [@ Club’ reception for Coldstreamer just past the 19:45], travelling down the A697 and entering Homestead museum & cafe. the Hirsel estate at the far end of A697 just be16:40: Hirsel House – Best Turned Out judged fore Fireburn Mill junction [@ 19:30].

by Lord Hume and refreshments provided. Principals sing ‘Coldstream’ song. Thank you to Lord 20:00: The Rideout arrives back in Coldstream exiting the Hirsel onto the A698 and then turnHume for hospitality. ing right into The Lees (horsebox park).

16:55: The Rideout proceeds through the Hirsel 20:15: Marshal/stewards debrief at The Lees – to Crooks Lodge beside the A697, it then proCRC Committee to ensure all is safe as riders/ ceeds up the A697 for a short stretch before horseboxes leave site and check area for lost taking the track at Hagg Wood towards Birproperty and rubbish. gham. On the A698 east of Birgham it heads north on the Birgham Wood road before travelKey CRA Event Management Contacts ling by the bridlepath over towards the Eccles and their Responsibilities on this Rideout: road. The Rideout then enters Birgham from the (For general CRA Committee contacts see p2) Eccles road arriving at the War Memorial Cairn.

In charge of ride: Chief Marshal 17:40: The ‘Rideout’ arrives in Birgham by EcCheryl Dyet - 07526 748909 cles Road where the ‘Rideout’ is met by Pipers The ‘Chief Marshal’ is mounted and has overall

responsibility and control of the ‘Rideout’ and all elements surrounding it.

Rideout Support Manager: Ryan Maxwell – 07977 441268 The ‘Rideout Support Manager travels in front of the ‘Rideout’ in an all-terrain vehicle and links up the ‘Chief Marshal’ and ‘Roads Closure Manager’ to co-ordinate exiting onto roads safely.

They are also responsible for checking the cross-country route in advance of the ‘Rideout’ for any hazards – while doing this they will also direct any spectators away from areas of potential danger.

Roads Closure Manager: Alastair Cunningham – 07976 930193 The ‘Roads Closure Manager’ looks after the CRA plan for the management of all public roads that the ‘Rideout’ will encounter. They will deploy additional road stewards when required.

On the Norham Rideout they will liase with Police Scotland, Roadsafe, and Northumbria Police – while doing this they will also direct any spectators away from areas of potential danger.

CRA Event Support Team: Various CRA committee members and volunteers plus ‘Honour Our Troops’ stewards External Organisations Involved: Border SAR – medical cover Police Scotland – Scottish road closures/control Northumbria Police – event support Scottish Borders Council – cones/barriers/road cleaning Northumberland Council / Roadsafe – Northumberland road closures/control Rideout Management: The ‘Rideout’ is under the direct control of the Chief Marshal, who along with her official CRA Mounted Marshals (identified with ‘Marshal’ armbands) control and look after the safety of riders.

Roads Management: The CRA’s ‘Roads Closure Manager’ oversees the event roads management - primarily the safety of the ‘Rideout’ while on public roads. For 2016 in Scotland they will work in co-ordination with Police Scotland and in Northumbria with Roadsafe – with additional assistance from Northumbria Police on a ‘support’ basis. All the ‘roads team’ members have ‘highways use approved’ Hi-Vis long-sleeved jackets and radios. While on public roads the ‘Rideout’ will have a front and rear vehicle escort with flashing beacon, if no police vehicles are available CRA vehicles will provide escorts.

BIRGHAM - ROADS MANAGEMENT 1: [16:00] The ‘Rideout’ leaves ‘The Lees’ horsebox park and joins the A698 (Coldstream High Street), the Rideout parades along here to Guards Road turning around and coming back along High Street. It then turns of at entrance to Hirsel.

Short stop at Hirsel House for Best Turned Out judging 2: [16:55] Crooks Lodge on A697 at north end of Hirsel Estate. Rideout exits onto A697 proceeding north briefly before turning off at Hagg Wood track.

3: [17:05] Minor roads west of Homebank at end of Hagg Wood track down to A698. CRA 4x4 quad escorts to assist with road closures here.

4: [17:10] A698 at bottom of ‘Homebank’ road.

The Rideout briefly joins the A698 before going up the ‘Birgham Wood’ road, taking the track parallel to the road up the woods and then joining the bridlepath west of the woods exit.

CRA 4x4 quad escorts to assist with road closures here.

5: [17:35] Rideout exits bridlepath, opposite St. Foin, onto minor ‘Eccles’ road, travelling south on this to Birgham. CRA 4x4 quad escorts to assist with road closures here.

6: [17:45] A698 in Birgham at War Memorial (west end). Short service at memorial requiring traffic to be stopped. ‘Honour Our Troops’ stewarding here.

7: [17:55-18:00] A698 - ‘Rideout’ parades along Birgham main street to Fisherman’s Arms. Turns off road opposite pub. ‘Honour Our Troops’ stewarding here.

8: [18:35-18:45] Principals dance reel on A698 road outside pub - traffic stop required.

9: [18:55/19:00] Rideout leaves Birgham by field opposite pub onto A698, pausing for the Principals to sing the ‘Coldstream’ song from horseback.

10: [19:00-19:10] Rideout travels along A698 to ‘Homebank’ road and up this to Hagg Wood track towards A697.

11: [19:25] Rideout exits Hagg Wood track travelling down the A697 and entering the Hirsel estate at the far end of A697 just before Fireburn Mill junction [@ 19:30].

12: [20:00] Rideout arrives back in Coldstream, exiting onto A698 at the Hirsel Estate exit, then directly into The Lees just before the Leet Bridge.

Supporting Documents (in Appendix): CRA Risk Assessment Scottish Borders Council Parades Application Form Scottish Borders Council Parades Permission Letter

BIRGHAM

- key area maps 4 2 3

5 1 6 7 Map link: https://goo.gl/maps/8o4Fa MAP KEY POINTS :: overall view (above) 1: Lees horsebox park 2: Hirsel 3: Crooks Lodge 4: Hagg Wood track entrance 5: A698 junction 6: Birgham War Memorial

7: Fisherman’s Arms / Rideout field

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Map link: https://goo.gl/maps/7N2eI

4 5 3 2

1 MAP KEY POINTS :: Coldstream & Hirsel detail (above) 1: Lees horsebox park 2: Guards Road turning point 3: Caravan Club reception 4: Hirsel House 5: Crooks Lodge - exit onto A697 6: Hagg Wood track—exit from A697

BIRGHAM

- key area maps

Map link: https://goo.gl/maps/8UArg

2 1

6 3

5

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MAP KEY POINTS :: A697 to A698 (above) 1: Crooks Lodge - exit onto A697 2: Hagg Wood track 3: Homebank road 4: A698 - brief crossing to Birgham Wood road

5: Birgham Wood road 6: Entry to bridlepath

Map link: https://goo.gl/maps/pXAzr

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2 3

MAP KEY POINTS :: Birgham detail (above) 1: Eccles road 2: Birgham Village Hall / 30mph sign 3: Birgham War Memorial 4: Fisherman’s Arms / Rideout field

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BIRGHAM

- SBC TTRO maps

BIRGHAM

- SBC TTRO map

www.coldstreamcivicweek.com

Coldstream Riders Association

Flodden Rideout Thursday 4 August 2016 In charge of Rideout: Chief Marshal: Cheryl Dyet - 07526 748909 Rideout Support Manager: Ryan Maxwell – 07977 441268 Roads Closure Manager: Alastair Cunningham – 07976 930193

Flodden Rideout – 4 August 2016 ….. www.coldstreamcivicweek.com/rideouts/flodden/ EVENT OVERVIEW: The Thursday of Coldstream Civic Week is the BIG day: The Flodden Cavalcade - and since the huge Battle of Flodden 500th Anniversary Ride in 2013 this Rideout is becoming ever more popular. The Chief Marshal and committee members work very hard to secure a ride route that will be enjoyable for all and will make you want to return again. Approximately 350 horses are expected each year!

Police Scotland and road closures in place in Cirnhill managed by Roadsafe ‘The Flodden Cavalcade’ leaves ‘The Lees’ horsebox park and joins the A698 (Coldstream High Street). It then travels along the High Street and over The Coldstream Bridge into England. The Principals and riders are preceded by Coldstream Pipe Band and an ‘escort’ of Coldstream Guards.

entering The Lees parking area will NOT be allowed to leave until after the ‘Rideout’ has began. Alternative parking is available for cars to park and drop-off riders in the park adjacent to Duke Street/Leet Street. Extra CRA Stewarding will be in place for this.

12:00-14:00: CRA Committee sell CRA badges and raffle tickets on Branxton Hill.

for the Rideout.

16:35-16:45: After West Learmouth the Rideout travels north on minor road to join the B6350 at T junction [16:30] west of Cornhill. The ride then enters Cornhill [16:45] by the B6350 at A698 junction and continues on A698 to Coldstream.

11:00: The Rideout travels through Cornhill before going off-road at ’Green Lane’ (just east of Rickerby’s on A698), continuing cross-country EVENT PLAN & SCHEDULE: via New Heaton and Pallinsburn. Principals ride off in front (by 15 mins) to allow the Flodden * One week prior to 4 August – NCC Traffic Or- Memorial Ceremony to go ahead without holding der certificates to be posted around specified up the main ‘Rideout’. The ‘Rideout’ then areas of Rideout in Northumbria. crosses the A697 at Crookham Westfield farm [11:45-12:15hrs approx] and then goes off*Prior to the Thursday the ‘horse area’ at Branxton Hill requires to be roped off and warn- road into Branxton village at the east end. ing/safety signs for riders/spectators erected.

12:00: Principals attend ceremony at Flodden Portable toilets for this area to be arranged as Memorial near Branxton Church – Presenting well. The rest of the Branxton Hill site is conColdstream are organisers of this. trolled by the ‘Presenting Coldstream’ commit12:15: The Rideout passes east to west through tee.

Branxton village turning onto the road to the 08:30: CRA ‘Roads Closure Manager’ attends Flodden Memorial. Taking the track east of the major event briefing with Police Scotland and Flodden Memorial the ride passes Branxton Northumbria Police at Coldstream Police StaSteading before galloping up Branxton Hill at tion - with ‘Honour Our Troops’ Chief Steward.

12:30 to the ‘Flodden Day’ event site. Crowd Police Scotland are given a CRA radio, which is safety stewarding on this stretch is provided by then shared with Northumbria Police.

‘Presenting Coldstream’ and they are the organ09:00: CRA Stewarding in place at ‘The Lees’ for isers of parking and events on Branxton Hill arrival of horseboxes and riders. For safety cars during the Rideout’s lunchtime stopover.

14:00: The Rideout leaves Branxton Hill by fields to the south, then going by Moneylaws Hill and Downham to Mindrum Station [15:00] for short Water Stop. Then travelling north by fields 09:30: ‘Roads Closure Manager’ attends briefing via The Hagg [15:40] to West Learmouth. with Roadsafe Team Leader and Northumbria Police in Cornhill. Due to traffic volumes in Cold- 16:00: ‘Water Stop’ to collect the ride at West Learmouth (Pony Club Field). stream it is easier to meet here and then wait 09:45: CRA Marshals, stewards and Border SAR safety briefing by Chief Marshal at Lees Farm Steading, adjacent to A698. Not at horsebox park due to traffic volumes. Briefing notes to be documented and retained.

10:15: ‘Honour Our Troops’ in Hi-Viz in place at street junction positions as agreed with Police Scotland – they will have CRA emergency contact number and radio relay comms in case of problems.

10:30: With final road closure approval from

17:00: The Coldstream Pipe Band meets the ‘Rideout’ at the Police Station and it then parades through the town on the A698 finishing at The Lees (horsebox park).

18:00: CRA marshal/stewards debrief at The Lees – CRC Committee to ensure all is safe as

riders/horseboxes leave site and check area for lost property and rubbish.

Police – while doing this they will also direct any spectators away from areas of potential danger.

*After Thursday a clean-up of the ‘horse area’ CRA Event Support Team: at Branxton Hill is required and the Water Stops Various CRA committee members and volunat Mindrum and West Learmouth. teers plus ‘Honour Our Troops’ stewards Key CRA Event Management Contacts and their Responsibilities on this Rideout: (For general CRA Committee contacts see p2)

External Organisations Involved: Border SAR – medical cover Police Scotland – Scottish road closures/control Northumbria Police – event support In charge of ride: Chief Marshal Scottish Borders Council – cones/barriers/road Cheryl Dyet - 07526 748909 cleaning The ‘Chief Marshal’ is mounted and has overall Northumberland Council / Roadsafe – Northumresponsibility and control of the ‘Rideout’ and all berland road closures/control elements surrounding it.

Rideout Support Manager: Ryan Maxwell – 07977 441268 The ‘Rideout Support Manager travels in front of the ‘Rideout’ in an all-terrain vehicle and links up the ‘Chief Marshal’ and ‘Roads Closure Manager’ to co-ordinate exiting onto roads safely.

They are also responsible for checking the cross-country route in advance of the ‘Rideout’ for any hazards – while doing this they will also direct any spectators away from areas of potential danger.

Rideout Management: The ‘Rideout’ is under the direct control of the Chief Marshal, who along with her official CRA Mounted Marshals (identified with ‘Marshal’ armbands) control and look after the safety of riders.

Roads Management: The CRA’s ‘Roads Closure Manager’ oversees the event roads management - primarily the safety of the ‘Rideout’ while on public roads. For 2016 in Scotland they will work in co-ordination with Police Scotland and in Northumbria with RoadRoads Closure Manager: safe – with additional assistance from NorthumAlastair Cunningham – 07976 930193 bria Police on a ‘support’ basis. All the ‘roads The ‘Roads Closure Manager’ looks after the team’ members have ‘highways use approved’ CRA plan for the management of all public roads Hi-Vis long-sleeved jackets and radios. While on that the ‘Rideout’ will encounter. They will public roads the ‘Rideout’ will have a front and deploy additional road stewards when required. rear vehicle escort with flashing beacon, if no On the Norham Rideout they will liase with police vehicles are available CRA vehicles will Police Scotland, Roadsafe, and Northumbria provide escorts.

Young riders after the galluop up Branxton Hill in front of a large crowd in 2015

FLODDEN ROADS MANAGEMENT Scotland – Police Scotland to assist 1: [10:00] All planned traffic management resources by Roadsafe to be in place in Cornhill. Liase in village with Northumbria Police who will support us – they cannot ‘stop’ traffic for us but will help enforce the closure order if required.

2: [!!10:15!!] * Last car allowed out of Cornhill on A698 to cross Coldstream Bridge. * RoadSafe close A698 in Cornhill just east of Collingwood Arms Hotel. Traffic diverted down B6350 towards Kelso.

3: [10:15] ’Honour Our Troops’ stewards in place at points agreed with Police Scotland.

4: [10:30] The ‘Rideout’ leaves ‘The Lees’ horsebox park and joins the A698 (Coldstream High Street), the Rideout parades along here to Coldstream Bridge (crossing English border) and towards Cornhill.

England – RoadSafe represent Northumberland County Council for roads management, with ‘support’ from Northumbria Police.

‘Rideout’ arrives at Collingwood Hotel at approx 11:00 + last horse at roundabout approx 11:16

5: [10:50 - FULL CORNHILL CLOSURE] * Road closure in Cornhill-on-Tweed moved back on A698 (Berwick road) to just east of

‘Green Lane’ opening (just east of Rickerby’s). * A697 (Newcastle road) closed at roundabout * B6350 (Kelso road) closed.

6: [11:20] After final horse passes open all roads and check Cornhill-on-Tweed for any problems - Northumbria Police may be able to assist clearing traffic.

7: [11:30] Rendezvous with RoadSafe and Northumbria Police at Crookham Westfield Farm nr Pallinsburn on A697 – prepare for A697 closure. !! Warning – very fast road, heightened awareness essential. Hi-Vis must be worn on arrival !!

8: [11:40] ’Honour Our Troops’ stewards in Branxton to assist Principals ‘advance party’ - east and west ends of village.

9: [11:45] A697: At Crookham Westfield Farm. Quick road crossing by ‘Principals Party’ of around 6 horses (15 mins in front of main ride).

10: [12:00-12:20 approx] A697: At Crookham Westfield Farm, ‘Rideout’ crosses road. Should require about 15-20 minutes of closure) 11: [12:10] ’Honour Our Troops’ stewards in Branxton prepare to close the minor road through village to allow the ‘Rideout’ to pass through safely - expected 12:15 at east end. No time for Roadsafe to travel there from Pallinsburn. Stewards required at east and west ends plus T junction with Branxton Farm road. CRA Roads Closure Manager will also attend. Also additional CRA steward required east of Flodden

The Flodden Rideout crosses the A697 at Pallinsburn House Map link: https://goo.gl/maps/E3I4J

Monument (single track road which goes past Branxton Church) to stop oncoming traffic.

12: [12:30] ‘Rideout’ should have cleared Branxton, re-open roads.

13: Roadsafe sent to Mindrum Station – see below – to keep road clear. To be in place by 14:00 as spectators will gather there early and block road.

14: [14:00] ‘Rideout’ departs Flodden (Branxton Hill) – will affect various minor single-track roads south east of Branxtonhill Farm from 14:15 to 14:35 at ’Black Shed’ on minor ’Thorington’ road. - ’Honour Our Troops’ stewards will manage these.

15: [15:00 approx] Mindrum Station – ‘Rideout’ comes down off Downham Hill, has a short Water Stop and then onto Mindrum Station road [far end near B6352 by 15:20]. Then off-road track to Hagg Farm.

16: [15:40] East Learmouth/Mindrum Mill minor road entered at ‘Hagg’ and then ridden down north for short distance [15:45] - Roadsafe to manage with ‘Honour Our Troops stewards assisting.

Spectator inconsiderate parking problem here in past, requesting Northumbria Police presence if possible to assist. Rideout continues by fields/minor roads towards West Learmouth.

17: Roadsafe sent to Cornhill to prepare for ‘Rideout’ returning.

18: [16:00] West Learmouth (Pony Club field) Water Stop. Then the ‘Rideout’ proceeds by minor road to B6350 T junction for 16:30.

19: [16:25] Roadsafe close access to B6350 from Cornhill.

20: [16:30] The ‘Rideout’ joins the B6350 at the T junction off the West Learmouth road.

21: [16:30] CRA Road Closure Manager arranges via Police Scotland for A698 to be closed in Coldstream at The Lees. Inform ‘Honour Our Troops’ Chief Steward ‘Honour Our Troops stewards in place in Coldstream as discussed with Police Scotland.

22: [16:40] Roadsafe close A698 at Collingwood Arms in Cornhill.

23: [16:45] The ‘Rideout’ enters Cornhill on B6350 at A698 junction at Collingwood Hotel and then after Police Scotland approval continues on A698 to Coldstream.

Scotland – Police Scotland to assist 24: [17:00] ‘Rideout’ arrives at Coldstream Police Station to be met by Coldstream Pipe Band who escort it through the town 25: [17:20-17:45] ‘Rideout’ turns off A698 (Coldstream High Street) into The Lees (horsebox parking).

The ‘Coldstreamer 2014’ leads the Flodden Rideout gallop up Branxton Hill

Map link: https://goo.gl/maps/ThdFs

Supporting Documents (in Appendix): CRA Risk Assessment Scottish Borders Council TTRO Scottish Borders Council Parades Application Form Scottish Borders Council Parades Permission Letter Northumberland County Council / Road Closure Certificates Northumberland County Council Event Notification Form

FLODDEN

- key area maps

2 1 3 9 8 4

5

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6 Map link: https://goo.gl/maps/dWYC9 MAP KEY POINTS :: overview (above + below) 1: Lees horsebox park - exit onto A698 2: ’Green Lane’ road - exit from A698 3: Pallinsburn A697 road crossing area 4: Branxton 5: Branxtonhill Farm - ‘Flodden Event Area’ 11

6: Mindrum Station - Rideout on this road 7: Hagg crossing 8: West Learmouth - water stop point 9: B6350 - Rideout joins road and enters Cornhill-on-Tweed 10: Cornhill to Coldstream route 11: Rideout meets Pipe Band at Police St. Map link: https://goo.gl/maps/pOJtA

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FLODDEN

- key area maps

Map link: https://goo.gl/maps/E3I4J

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MAP KEY POINTS :: close-up detail Map link: https://goo.gl/maps/ThdFs

(Above) 1: Ride joins A697 at Cookstead Farm road end 2: Ride turns right short distance to Crookham Westfield and leaves road

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(Right) 3: Branxton 4: Flodden Memorial 5: Rideout off road route to Branxton Hill 6: Branxton Hill - ‘Flodden Event Area’

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(Below) 7: Rideout comes off Downham Hill onto straight at Mindrum Station

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(Below right) 8: West Learmouth water stop area 9: Rideout joins B6350 here

Map link: https://goo.gl/maps/W1kLx

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8 Map link: https://goo.gl/maps/6Rs05

FLODDEN

- SBC TTRO map

www.coldstreamcivicweek.com

www.coldstreamcivicweek.com

Coldstream Riders Association

Leitholm Rideout Friday 5 August 2016 In charge of Rideout: Chief Marshal: Cheryl Dyet - 07526 748909 Rideout Support Manager: Ryan Maxwell – 07977 441268 Roads Closure Manager: Alastair Cunningham – 07976 930193

Leitholm Rideout – 5 August 2016 ….. www.coldstreamcivicweek.com/rideouts/leitholm/

Crowds outside The Plough pub in Leitholm welcome the ‘Coldstreamer’ in 2015 EVENT OVERVIEW: On Thursday 5 August the Leitholm Rideout, with approximately 40 horses, will take place.

This year will be that the same as last years Rideout in that it will be a one way event finishing in Leitholm where the village has arranged hospitality and games behind the village pub, The Plough. We are hoping for a good turnout this year following on from the success of the event in 2015 - it was a great family evening.

EVENT PLAN & SCHEDULE:

(note: the Leitholm Rideout is one-way only and ENDS in Leitholm.

* Prior to Rideout mark relevant field gates so the police/stewards can identify them.

14:30: CRA ‘Roads Closure Manager’ attends briefing with Police Scotland with ‘Honour Our Troops’ Chief Steward.

where it joins Parkside [16:25]. It then crosses the Birgham/Castlelaw road near to Castlelaw [16:50] before heading cross country towards Darnchester, Hawkslaw and Marlfield to Leitholm.

17:45: The Rideout arrives in Leitholm at the west end of the village from the Marlfield track (Coal Road) and exits onto B6461. It then rides through Leitholm escorted by a Piper and the Principals are welcomed in front of The Plough pub with a ’stirrup cup’ before the Rideout makes it way around the back of the pub for ‘Best Turned Out’ judging. * All events in Leitholm are organised by Leitholm villagers and The Plough and are not the responsibility of Coldstream Riders Association. When the horses arrive at The Plough the CRA Rideout has officially finished.

18:00: Marshal/stewards quick debrief of 15:30: CRA marshals, stewards, and Border Leitholm Rideout.

SAR safety briefing by Chief Marshal at The Lees (horsebox park). Briefing notes to be docu19:00: Coldstream Riders Association ‘Prize mented and retained.

Draw’ raffle will be drawn in Leitholm.

15:45: ‘Honour Our Troops’ stewards in Hi-Viz in place at street junction positions as agreed with Police Scotland – they will have CRA emergency contact number and radio relay comms in case of problems.

Key CRA Event Management Contacts and their Responsibilities on this Rideout: (For general CRA Committee contacts see p2)

In charge of ride: Chief Marshal Cheryl Dyet - 07526 748909 16:00: The Leitholm Rideout leaves ‘The Lees’ The ‘Chief Marshal’ is mounted and has overall horsebox park and joins the A698 (Coldstream responsibility and control of the ‘Rideout’ and all High Street), it then goes up Guards Road turns elements surrounding it. down Duns Road and then into Home Place entering the Hirsel Estate at the end of the road Rideout Support Manager:

Ryan Maxwell – 07977 441268 The ‘Rideout Support Manager travels in front of the ‘Rideout’ in an all-terrain vehicle and links up the ‘Chief Marshal’ and ‘Roads Closure Manager’ to co-ordinate exiting onto roads safely.

They are also responsible for checking the cross-country route in advance of the ‘Rideout’ for any hazards – while doing this they will also direct any spectators away from areas of potential danger.

Roads Closure Manager: Alastair Cunningham – 07976 930193 The ‘Roads Closure Manager’ looks after the CRA plan for the management of all public roads that the ‘Rideout’ will encounter. They will deploy additional road stewards when required.

On the Norham Rideout they will liase with Police Scotland, Roadsafe, and Northumbria Police – while doing this they will also direct any spectators away from areas of potential danger.

CRA Event Support Team: Various CRA committee members and volunteers plus ‘Honour Our Troops’ stewards External Organisations Involved: Border SAR – medical cover Police Scotland – Scottish road closures/control Northumbria Police – event support Scottish Borders Council – cones/barriers/road cleaning Northumberland Council / Roadsafe – Northumberland road closures/control Rideout Management: The ‘Rideout’ is under the direct control of the Chief Marshal, who along with her official CRA Mounted Marshals (identified with ‘Marshal’ armbands) control and look after the safety of riders.

Roads Management: The CRA’s ‘Roads Closure Manager’ oversees the event roads management - primarily the safety of the ‘Rideout’ while on public roads. For 2016 in Scotland they will work in co-ordination with Police Scotland and in Northumbria with Roadsafe – with additional assistance from Northumbria Police on a ‘support’ basis. All the ‘roads team’ members have ‘highways use approved’ Hi-Vis long-sleeved jackets and radios. While on public roads the ‘Rideout’ will have a front and rear vehicle escort with flashing beacon, if no police vehicles are available CRA vehicles will provide escorts.

LEITHOLM - ROADS MANAGEMENT On the way to Leitholm

1: [16:00] The ‘Rideout’ leaves ‘The Lees’ horsebox park and joins the A698 (Coldstream High Street), the Rideout parades along here and then turns up Guards Road and then down Duns Road (towards the town) before turning right into Home Place. The ride goes along Home Place past the Primary School entrance and enters the Hirsel Estate on a track at the end of this road as it joins Parkside [16:25].

3: [16:50] The rideout exit Dunglass Wood and cross the Birgham/Castlelaw single track road near to Castlelaw.

4: [16:55] Castlelaw/Darnchester road needs to be safety checked using CRA 4x4 quads and CRA Roads Closure Manager monitor junction/bend at Darnchester for traffic heading towards Rideout.

5: [17:45] Rideout arrives in Leitholm and exits onto B6461 at east end of Leitholm (Coal Road) opposite Ramsay Crescent. It then rides through Leitholm with a Piper escort and a short stop in front of The Plough pub before going around the back.

The Rideout should clear the B6461 by 18:00.

THAT IS THE END OF THE CRA RIDEOUTS FOR 2016!

Supporting Documents (in Appendix): CRA Risk Assessment Scottish Borders Council Parades Application Form Scottish Borders Council Parades Permission Letter

LEITHOLM

- key area maps

Map link: https://goo.gl/maps/sTGAn

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(route 1-way only)

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5 4 3

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MAP KEY POINTS :: overview 1: Exit Guards Road / Duns Road into Hatfield Loan to Coldstream Mains 2: Home Place exit into Hirsel Estate 3: Crossing of Birgham/Castlelaw road 4: Castlelaw 5: Darnchester 6: Hawkslaw 7: Marlfield 8: Leitholm

LEITHOLM

- key area maps

(route 1-way only)

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1 Map link: https://goo.gl/maps/T337v

MAP KEY POINTS :: detail (Above) 1: Exit from Home Place into Hirsel Estate 2: Birgham/Castlelaw minor road crossing 3: Darnchester junction/bend

(Below) Leitholm …..

5: Rideout enters Leitholm from Marlfield lane / Coal road 6: Rideout stops at ‘The Plough’ pub END OF RIDEOUT

Map link: https://goo.gl/maps/Ptz4b

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LEITHOLM

- SBC TTRO map

LEITHOLM

- SBC TTRO map

www.coldstreamcivicweek.com

SECTION 3 – Appendices

Coldstream Riders Association

Appendices 1: SBC Parade/Rideouts Permission 2016 letter 2: NCC Norham 2016 SAG Permission letter 3: NCC Road Closure Certificate - Norham 1 August 2016 4: NCC Road Closure Certificate - Flodden 4 August 2016 5: NCC Flodden 2016 SAG Permission letter 6: SBC 2016 Rideouts TTRO Schedule 7: SBC Parade Guidelines 8: SBC Parades Application - Norham 1 August 2016 9: SBC Parades Application - Birgham 3 August 2016 10: SBC Parades Application - Flodden 4 August 2016 11: SBC Parades Application - Leitholm 5 August 2016 12: CRA Risk Assessment 13: NCC Event Notification - Norham 1 August 2016 14: NCC Event Notification - Flodden 4 August 2016 15: CRA Public Liability Insurance Certificate 2016

Appendix: SBC ‘Parade’ Permission letter

Appendix: NCC SAG : Norham Permission letter

Appendix: NCC Norham roads closure ‘Notice’

Appendix: NCC Norham roads closure ‘Order’

Appendix: NCC Flodden roads closure ‘Notice’

Appendix: NCC Flodden roads closure ‘Order’

Appendix: NCC SAG : Flodden Permission letter

Appendix: SBC - TTRO Schedule (page1) From: Henderson, John (Technical Services, HQ) Sent: Wednesday, March 9, 2016 10:31 AM

Coldstream Civic Week 2016 Schedule of Closures - Coldstream Riders Association

Norham Rideout – 1st August 2016 The following roads will be closed to vehicular traffic on the 1st August 2016 between the hours of 16:00 and 21:30. These closures will only come into effect at such times when under the instruction of a police officer in uniform.

• • • • • • • • • • • • •

Duke Street A698 High Street Guards Road Duns Road Hatfield Loan Coldstream Mains Road – Private D120/5 at junction with Coldstream Mains road A6112 – from Lennelhill to C95 C96 – from A6112 to B6437 B6437 – from C96 to C96 Ladykirk Home Farm Road C96 – from B6437 to B6470 B6470 – from C96 to Norham A988 – from Tweed Bridge to High Street

Birgham Rideout – 3rd August 2016 The following roads will be closed to vehicular traffic on the 3rd August 2016 between the hours of 16:00 and 20:15. These closures will only come into effect at such times when under the instruction of a police officer in uniform.

• • • • • • • •

Lees Mill Drive Duke Street High Street A697 – from Fireburnmill to C96 junction C96 – from A697 to Homebank A697 – from Homebank to C97 at Birgham D80/5 – from a697 to Fernyrig C97 – from Saint Foin to Birgham.

Appendix: SBC - TTRO Schedule (page2) From: Henderson, John (Technical Services, HQ) Sent: Wednesday, March 9, 2016 10:31 AM

Coldstream Civic Week 2016 Schedule of Closures - Coldstream Riders Association

Flodden Rideout – 4th August 2016 The following roads will be closed to vehicular traffic on the 4th August 2016 between the hours of 10:00 and 18:30. These closures will only come into effect at such times when under the instruction of a police officer in uniform.

• • • •

Lees Mill Drive Duke Street High Street A698 – from High Street to Northumberland Boundary

Leitholm Rideout – 5th August 2016 The following roads will be closed to vehicular traffic on the 5th August 2016 between the hours of 16:00 and 18:00. These closures will only come into effect at such times when under the instruction of a police officer in uniform.

• • • • • • • • • •

Lees Mill Drive Duke Street High Street Guards Road Duns Road Home Place C96 – from A697 to C94 C94 – from C96 to Georgefield D115/5 – from Georgefield to Darnchester B6461 – from Leitholm War memorial to Bughtrig

Appendix: SBC Parades Guidelines

Appendix: SBC Parades Application: Norham (1)

Appendix: SBC Parades Application: Norham (2)

Appendix: SBC Parades Application: Birgham (1)

Appendix: SBC Parades Application: Birgham (2)

Appendix: SBC Parades Application: Flodden (1)

Appendix: SBC Parades Application: Flodden (2)

Appendix: SBC Parades Application: Leitholm (1)

Appendix: SBC Parades Application: Leitholm (2)

Appendix: CRA Risk Assessment (1) ASSESSMENT OF RISK FOR

Company Name: Coldstream Riders Association Secretary's Address: Wendy Younger, 46 Bennecourt Drive, Coldstream. TD12 4BY Signed: Cheryl Dyet (Chief Marshal)

* Assessment to be reviewed each year prior to events

Appendix: CRA Risk Assessment (2)

Appendix: NCC Event Notification (Norham) 1

Appendix: NCC Event Notification (Norham) 2

Appendix: NCC Event Notification (Norham) 3

Appendix: NCC Event Notification (Norham) 4

Appendix: NCC Event Notification (Norham) 5

Appendix: NCC Event Notification (Flodden) 1

Appendix: NCC Event Notification (Flodden) 2

Appendix: NCC Event Notification (Flodden) 3

Appendix: NCC Event Notification (Flodden) 4

Appendix: NCC Event Notification (Flodden) 5

Appendix: CRA Insurance Certificate 2016

Coldstream Riders Association 2016

Thank you to ‌..

Border Search & Rescue Honour Our Troops Northumberland County Council Northumbria Police Police Scotland Roadsafe Scottish Borders Council ‌.. for assisting us with the planning and management of our Rideouts

www.coldstreamcivicweek.com

2017 Coldstream Rideout Dates: Norham – 7 August Birgham – 9 August Flodden – 10 August Leitholm – 11 August