International School of Flanders Safeguarding Handbook

The International School of Flanders

Handbook

Introduction

ISF Waterloo is committed to providing a caring, friendly and safe environment for all of our pupils so they can learn in a safe and secure atmosphere. Safeguarding is what we do to prevent harm, while child protection is the way in which we respond to harm. This handbook concisely summarises ISF's more detailed policy documents related to safeguarding and child protection.

Safeguarding

Safer Recruitment

The safe recruitment of staff is the first step to safeguarding and promoting the welfare of children at ISF. We recognise the value of and seek to achieve a diverse workforce. ISF is committed to ensuring that the recruitment and selection of all who work within the school are conducted systematically, efficiently, and effectively and promotes equality of opportunity. ISF will uphold its obligations under the Law and national collective agreements to not discriminate against applicants for employment on the grounds of age, sex, sexual orientation, marital status, disability, race, colour, nationality, ethnic origin, religion or creed.

All applicants have pre employment checks: they must verify their identity, their right to work in Belgium, a reference check and a DBS police check. All employees sign a work contract and must adhere to the ISF's work regulations, staff code of conduct and school policies.

All staff complete induction training when starting at the school, and all of our staff complete Child Protection Training every three years.

All volunteers in the school must also have a current police check and must have read the Volunteer Code of Conduct.

Student Admission

Admission depends upon an interview between the Executive Head/Head of Campus, with the parents, and the potential student where possible. ISF is

inclusive. It does not discriminate on the basis of race, creed, colour, sex or national origin and seeks to accept all qualified students who apply.

The school is responsible for assessing whether it can meet the academic and social needs of the student. It is important that the ISF knows and is able to assure parents that it will be able to meet the needs of the child. There may be instances where there are Special Educational Needs the School is unable to meet, and the school would advise the parents appropriately.

ISF accepts a limited number of students per class with learning difficulties, physical or mental handicaps or emotional problems. If there is a child with special needs, an interview with the Executive Head/Head of Campus will be necessary to determine what options may be available within the school, taking into account the best needs of the child and the other children in the class. Failure to provide accurate information, or to disclose a known learning disability, may result in an admissions refusal or the subsequent removal of a place.

Attendance

Student attendance is taken by the class teacher or form tutor every morning to ensure students are present. Students above the age of 6 are school obliged by Belgian Law. Children under 6 are required to attend 110 half days. If students are absent, parents are required to contact the school office by 9:00 or send an email or note to the school office to explain the absence. Parents of students who have not arrived and have not notified the school could be called after 9:30 by the school office.

Primary Pick up

At the end of the school day, all Primary class teachers stay with their students in the classroom until the students are collected. A student must have a written note to be able to go home with another parent. At 15:45, any uncollected students must be taken to the Garderie or supervised study. The bus drivers are responsible for taking bus students to their buses.

Anti-bullying

Procedures

Outcomes

Behaviour

Behaviour Sanctions:

teacher/tutor and are added to the behaviour tracker, indicating any sanctions given. A warning is communicated to the student by email for students from Year 3 to A Level and the Head of Section. In the event of a student repeating the same disruptive behaviour or the same infraction more than three times, a Strike can be given at the teacher's discretion.

Strikes: Strikes are issued for any physical behaviour, damage to property, theft, bullying etc. (list of behaviours in the table below). They can also be issued for repeated minor behaviours, where three warnings have already been given.

Strikes 1 and 2 are issued by the class teacher/tutor, they are added to the Behaviour Tracker and communicated to the parents, Head of Section/Head of Campus. A sanction (listed below) is given by the teacher/tutor for the first two strikes. If a third strike needs to be issued, the student will meet with the Head of Section/Head of Campus, and they will issue the third strike and an appropriate sanction. A meeting will be called with the parents to discuss behaviour, and it will be made clear that further misbehaviour can lead to exclusion or expulsion. Any subsequent occurrences of Strike behaviour will warrant an immediate meeting with the Head of Campus/Executive Head and the student's parents. Primary students or students with specific behaviour problems will have their strikes wiped each term and will start the new term with a fresh start. Secondary students with specific behaviour problems will also have their strikes wiped at the end of each term.

of behaviours and sanctions:

Violation of Technology Policy

Violation of Bus Policy

Damaging school property

Damaging another student's property

Having a phone in class Theft

Using a phone during the school day

Harassment or bullying

Tampering with or altering school data

Dangerous behaviour in the Science lab during practical sessions

Dangerous behaviour in the Sports Hall during practical sessions

Possible reasons for suspension Possible reasons for expulsion

Possession of alcohol

Possession of drugs

Possession of cigarettes Use of drugs

Smoking on or within 50 metres of grounds Acts of violence against ISF Community member

Possession of Drugs, or items related to drug abuse.

Acts of violence against ISF Community member

Students who persistently bully, either physically or mentally or who use cyberbullying tactics

Students who do not respect the property of ISF community members, either by acts of wanton destruction or theft

Students who continually disrupt the learning of others

Students who persistently bully, either physically or mentally or who use cyberbullying tactics

Students who do not respect the property of ISF community members, either by acts of wanton destruction or theft

Students who do not follow a behavioural/admissions contract of the school.

Students who do not follow a behavioural/admissions contract of the school.

Sanctions

Possible sanctions can include: Community service, supervised isolation, time out at break time, loss of extra curricular participation, i.e. days out, sports events, school dance, loss of privileges, behaviour contract, after school detention, suspension, expulsion. The school expects to work in partnership with parents. ISF asks parents to keep us informed of anything that happens at home which might cause changes in behaviour/attitude of their child, e.g. illness in the family, family difficulties. Such information will be treated in the strictest confidence.

Student Code of Conduct

There is a student code of conduct (Appendix A) that all students and parents must read and sign at the beginning of each academic year.

Conduct in the Playground

During playtimes, children have a period of relaxation to interact socially and enjoy energetic physical activity in the fresh air. The primary consideration is that the children should be able to play safely. There is a duty roster in place for teachers to supervise each playground at each break time. There are playground rules which are explained to all children at the beginning of the school year (Appendix 2).

If an accident occurs on the playground, it is reported to the office and the class/homeroom teacher and then recorded in the accident book in the office.

If the weather is too wet or extremely cold outside, the students will stay indoors. Preschool/Year 1 and 2 will go to Preschool and Year 3 7 in the Buonaparte centre with the teacher on duty. Children are allowed to move between classrooms provided they do so quietly.

Bus Policy

ISF provides a door to door bus service. Children are expected to be ready and waiting for the bus each morning. The driver ensures the child is correctly

seated on the bus, with the seat belt fastened, before starting the engine and continuing the journey. In the afternoon, the driver will never leave a child home alone unless the current week's passenger list explicitly confirms that the child may be left at home. The bus driver can not wait as there are other children on the bus, so he/she will send an SMS to the parent's phone and put the child back on the bus. The parent will have to collect at the end of the bus run at school. ISF uses booster seats for young children as recommended by Belgian authorities.

Risk Assessments

There is a careful examination of the risks associated with both working practices to run the school safely and pupil activities both on and off the campus. A hazard is defined as anything that may cause harm and risk is a chance, great or small, that someone will be harmed by a hazard.

The aim is to make sure that no one becomes ill or gets hurt. There are five steps to achieve this:

1. Look for hazards, look at what may cause harm as a result of an activity.

2. Decide who might be harmed and how. Look at who may be affected by the work activity, how they may be affected; this may include members of the public, students, visitors, contractors and maintenance personnel.

3. Assess the risks and take appropriate actions. If a hazard is found that may be a risk, steps need to be taken to eliminate or reduce those risks. What needs to be done depends on whether the hazard is low risk or high risk. This can be determined by looking at what type of injury may occur and how often it may happen. It may be possible to remove the hazard altogether or to take steps to reduce this risk to an acceptable level.

4. Record the findings. Significant hazards and the most important conclusions are recorded. The following need to be shown:

• A proper check was made

• Those who might be affected were consulted

• All the obvious significant hazards were dealt with and an account was taken of the number of people who could be involved

• The precautions are reasonable, and the remaining risk is low.

5. Review the assessment from time to time and revise if necessary. It is important that risk assessments take into account any new hazards, which may cause harm to the health and safety of pupils and staff or other people

On

School Trips

Residential Trips

Additional procedures are put in place for

when

There is always a minimum of two

the

of

Special Educational Needs (SEN)

are taken for an

ISF accepts a limited number of Special Needs Students. At ISF, all students with

needs will have an IILP (International Individual Learning Plan). The (IILP) is a document that records how we support

at

students with

and is a detailed plan of work that sets

for

to achieve and dates for

and

for the student

to see what progress has been made. It includes

and is shared with the occupational therapist, parents and all staff who teach the child. A case manager, a member of the Leadership team, is assigned to every child with special needs to oversee the IILP and related meetings.

Digital Safety

As a forward thinking school that teaches 21st century skills, ISF has a thorough online safety strategy that ensures that the school protects the whole School community from illegal, inappropriate and harmful content or contact. It educates the whole School community about their access to and use of technology and establishes effective mechanisms to identify, intervene and escalate incidents where appropriate.

The Executive Head, Deputy Executive Head and Head of Campus have overall executive responsibility for the digital safety and welfare of members of the school community and are the 'Super User' of the School Google Domain.

The School's Technology infrastructure is secure and, so far as is possible, is not open to misuse or malicious attack. This has been checked by an independent company. Users may only use the School's Technology if they are properly authenticated and authorised.

ISF has effective filtering in place, which is age appropriate and that is applied and updated on a regular basis. The risks of students and staff circumventing the safeguards put in place by the lSF are minimised. The use of the School's Technology is regularly monitored to ensure compliance with this policy and that any misuse or attempted misuse can be identified and reported to the appropriate person for investigation.

Use of mobile electronic devices The School has appropriate filtering and monitoring systems in place to protect students using the internet when logged onto the Google for Education Platform via their emails. Since the school cannot put adequate protection for the students in place when using their own devices, students are not allowed to use their mobile telephone devices to connect to the internet, including accessing email, text messages or social media sites when on the school site. In certain circumstances, a student may be given permission from a member of the Leadership team to use their own mobile device. Permission to do so must be sought and given in advance.

Misuse of the school's technology will result in disciplinary procedures as outlined in the behavioural policy. Anyone who has any concern about the welfare and

safety of a pupil must report it immediately to the Executive or Deputy Executive Head.

Online Learning Protocol

In the event that the school has to close its physical sites, we will move lessons to the online learning protocol. ISF makes use of Google Products, Hangouts and Google Meet to conduct online learning. As is stated in our GDPR Policy, only school issued devices may be used to conduct online learning.

Preschool to Year 2

Students in Preschool to Year 2 will be sent an email to their parents' account no later than 16:00 the day before. This email will detail work students should be completing throughout the day, along with suggested activities. Worksheets/ booklets will be included so that students can complete exercises on paper, and parents need to ensure students receive a printed copy. All lower primary teachers will prepare a literacy (English and French), numeracy and IPC video each day to support the learning. Music and sports videos will be provided once a week.

Teachers will also inform parents in the morning email at what times they will be available for guidance and consultations, and this will be determined by the Head of Primary/Campus. Well being sessions (both group and individual) will also be organised via Google Meet each week.

Year 3 - 6

Students have their own email accounts and access to Google Classroom. Teachers will provide live learning sessions to students as per the schedule provided by the Head of Primary/ Head of Campus. Teachers will follow the normal programme, including specialist lessons such as French and Music. For all groups, teachers are required to include specific, targeted learning Apps that students can enjoy while developing their understanding. Apps are to be given with a specific goal in mind.

During online learning, no homework is given to Primary. We encourage students to complete physical activities outside if it is safe to do so and in line

with Belgian Health and Safety guidelines as per the COVID 19 Security Council.

Secondary School

All secondary students will continue to follow their normal timetable with their teachers on Google Meet. Teachers are required to be online during their teaching periods. Work is to be uploaded on Google Classroom so students can use resources and have clear guidance on what to complete. As the teachers will be on Google Meet with the students, any explanations or guidance can be given in real time.

Homework is to be given as normal, and all students have to complete work given during the day and as extension work or homework. Students who fail to complete this will be asked to complete missing work on the first Saturday after school has reopened and may risk repeating the academic year. As a Google for Education Reference school that employs the Google for Education platform throughout our school, we are able to continue to deliver high quality education by implementing the above protocol.

• Discussing student progress All students' progress will only be conducted via discussions on Google Meet.

• Recordings of Lessons No live lessons with students present will be recorded. Leadership will join lessons to ensure that teaching and learning continues.

• Teachers who record lessons to upload on Google Drive or Google Classroom: all videos will be archived at the end of the academic year during which online learning had to take place.

• Digital Learning Environment Teachers are expected to create a Digital Learning Environment where a neutral background is displayed and adhere to our standard dress code.

ISF recognises the strains of online learning. Should the secondary school move to online learning school wide for more than a week, the second Friday of each fortnight will be an online learning free day. Students and staff are encouraged to use this time to switch off from the digital world completely to regain mindfulness.

All students following online learning must follow a strict code of conduct (Appendix 3)

Data Protection

ISF aims to ensure that all personal data collected about staff, pupils, parents, governors, visitors and other individuals is collected, stored and processed in accordance with the General Data Protection Regulation (GDPR) and the expected provisions of the Data Protection Act 2018 (DPA 2018) as set out in the Data Protection Bill.

This policy applies to all personal data, regardless of whether it is in paper or electronic format. Personal data is any information relating to an identified or identifiable individual.

This may include the individual's name (including initials, location data, online identifiers, such as a username and photo. ISF appoints a data protection officer (DPO) who, along with the Executive Head/ Head of Campus, is responsible for overseeing the implementation of this policy.

CCTV

ISF uses CCTV in various locations around the school site to ensure it remains safe. We will adhere to the Belgian Camera Act for the use of CCTV. We do not need to ask individuals' permission to use CCTV, but we make it clear with signs where individuals are being recorded.

Photographs and videos

As part of our school activities, we may take photographs and record images of individuals within our school.

We obtain written consent from parents/carers for photographs and videos to be taken of their child for communication, marketing and promotional materials. We will clearly explain how the photograph and/or video will be used to both the parent/carer and pupil. Consent can be refused or withdrawn at any time. If consent is withdrawn, we will delete the photograph or video where possible and not distribute it further, we will check our printed materials and website every six months (in July and December) to ensure only images of current students are used.

When using photographs and videos in this way, we will not accompany them with any other personal information about the child to ensure they cannot be identified. Images and videos will only be taken on school devices such as cameras and tablets. Staff and Parents are not permitted to take images or videos on personal devices unless receiving permission from the Executive Head.

Retention and Disposal of records

Personal data is retained according to Belgian Law. A student's personal data is currently held for 25 years and then securely deleted or destroyed.

All parents are provided with the school privacy policy as part of the application form. (Appendix 4

Pastoral care

As part of our curriculum, our students have a weekly Pastoral care lesson with either their class teacher, tutor or social counsellor. A range of topics is covered, such as whistleblowing, friendship, sexual education etc. In Year 3 and IGCSE 1, students also participate in an eight week Mindfulness course to help them learn strategies to deal with stress and anxiety.

Child Protection

ISF is committed to the protection of students in its care and responds to concerns and allegations of abuse against these individuals in accordance with a clearly defined and internationally and locally recognised protocol.

Procedures for Dealing with Allegations of Abuse

School staff have a duty of care to protect the safety, health and well being of children in their care. If a staff member has concerns about children in their care, they must raise their concerns with the Head of Campus and or the Executive Head. This also includes situations of abuse that may involve other staff members. The Executive Head will then inform the Board Director in charge of Child Protection.

A 'reasonable belief' or concern might be formed if: 1. a child states that they have been abused

2. a child states that they know someone who has been physically or sexually abused (sometimes the child may be talking about themselves)

3. someone who knows a child states that the child has been physically or sexually abused

4. professional observations of the child's behaviour or development leads a professional to form a belief that the child has been physically or sexually abused or is likely to be abused

5. signs of abuse lead to a belief that the child has been physically or sexually abused

Allegations of abuse made against staff should be handled by the Executive Head (if the allegation is against the Executive Head, then the person receiving the allegation should immediately inform the Board Chair. When an allegation of abuse is made against staff, a strategy meeting will be called that the Executive Head/Chair of the Board/ possibly the Head of Campus should attend. This initial conversation will establish the validity of any allegation and if a formal referral is needed, then contact will be made within 24 hours with the relevant local agency, which in Belgium is the police.

Recognising Abuse or Neglect

Abuse or neglect of a child is caused by inflicting harm or by failing to act to prevent harm. Children may be abused in a family or in an institutional or community setting by those known to them or, more rarely, by a stranger.

Physical Abuse may involve hitting, shaking, throwing, poisoning, burning or scalding, drowning, suffocating, or otherwise causing physical harm to a child. Physical harm may also be caused when a parent or carer feigns the symptoms of or deliberately causes ill health to a child whom they are looking after. This situation is commonly described using terms such as fabricated illness by proxy or Munchausen Syndrome by proxy.

Emotional Abuse is the persistent emotional ill treatment of a child, such as to cause severe and persistent adverse effects on the child's emotional development. It may involve conveying to children that they are worthless or unloved, inadequate, or valued only in so far as they meet the needs of another person. It may feature age or developmentally inappropriate expectations being imposed on children. It may involve causing children frequently to feel frightened or in danger or the exploitation or corruption of

children. Some level of emotional abuse is involved in all types of ill treatment of a child though it may occur alone.

Sexual Abuse involves forcing or enticing a child or young person to take part in sexual activities, whether or not the child is aware of what is happening. The activities may involve physical contact, including penetrative or non penetrative acts. They may include non contact activities, such as involving children in looking at, or in the production of, pornographic material, or watching sexual activities, or encouraging children to behave in sexually inappropriate ways.

Neglect is the persistent failure to meet a child's basic physical and/or psychological needs, likely to result in the serious impairment of the child's health or development. It may involve a parent or carer failing to provide adequate food, shelter and clothing, failing to protect a child from physical harm or danger, or the failure to ensure access to appropriate medical care or treatment. It may also include neglect of, or unresponsiveness to, a child's basic emotional needs.

If a staff member is concerned about a child, they must share their concerns with the Head of Campus/Executive Head.

The Head of Campus will inform the Executive Head and together, they will investigate the matter by speaking with the child and the parties involved. These meetings will be minuted. All concerns brought to the Executive Head will be recorded in the student's safeguarding file.

If the Executive Head can see a pattern of abuse or fears for the immediate safety of the child, the Executive Head will immediately notify the Board of Directors and a joint decision will be made whether to report to the police.

Confidentiality

Staff must keep information regarding child abuse confidential and not disclose to other members of the school community.

School Counselling

ISF provides a low threshold social counselling possibility for both Primary and Secondary students to ensure their well being. Counselling is by appointment, during and after school hours.

The purpose to provide early support, preventive work, confidentiality, to share and talk about personal things in confidence with a reliable, trained and trustworthy adult. Topics can be anything; concerns, issues with friends, bullying, anything upsetting, general atmosphere (in school or at home), social and emotional skills, relationships, living situation, community, family, discrimination etc. All students will also receive PSHE lessons on identifying and dealing with discrimination.

Recording of information All counselling related records are kept in a secure counselling folder in Google Drive. Each case referred to the counsellor is recorded and treated with confidentiality. Counselling records are kept separately from school records in a Safeguarding folder.

Parental consent/access to counselling records:

Parents and guardians of students of Year 1 6 will be notified if the counsellor is to provide individual/group counselling for their child. Counselling is voluntary and parents/guardians reserve the right to consent to or decline counselling services for their child. Parents will not be granted access to counselling records, which are considered property of the counsellor/school. Parents/guardians of all students (Year 1 A Level) will be notified immediately if there is any concern regarding the safety of their child. It is up to the discretion of the Executive Head in consultation with the Counsellor if a child is at risk for Child Protection issues and authorities need to be notified.

Referrals

If students require additional support outside the resources available at the school, they are referred to external resources such as psychologists, psychiatrists, doctors etc. following the consent of parents. The school counsellor assists in the process of transitioning to ensure the student undergoes minimal interruption of services.

Suicide Prevention

ISF has a risk assessment rubric in place to help identify children who may be at risk of self harming or taking their own life. It aims for early detection and suicide prevention, placing necessary support in place both in school and externally.

Health & Safety Policies

Infectious Disease and Medical Policy

It is our aim to continue all school activities as normal as far as this is possible. Parents need to contact the school straight away if their child becomes ill with an infectious disease or virus or has possible symptoms.

The school will operate a 'no risk' policy. This means that any child or staff member who presents with an unusually high temperature or similar symptoms will be asked to stay at home until they have been symptom free for one full day or according to government guidelines. Parents of children who feel ill in school will be contacted and asked to collect their children. Any child who feels ill will wait in the office until collected.

If a child is well and does not have any symptoms, he/she should attend school as normal.

If a child is ill:

Parents let us know via telephone and keep their child away from school until he/she has been free of symptoms for one full day or according to government regulations.

If the child is prescribed antiviral medicines for treatment, parents are encouraged to keep them at home until he/she has finished the course.

Slowing the Spread: Good Hygiene

Practising good hygiene can help to reduce the transmission of all viruses. The guidance states that we should:

Frequently wash hands with soap and water to reduce the spread of the virus from your hands to face or to other people

Clean hard surfaces (e.g. door handles) frequently using a normal cleaning product

Cover your nose and mouth when coughing or sneezing, using a tissue when possible

Dispose of dirty tissues promptly and carefully

Sanitise hands

We will continue to remind pupils and staff about the importance of good hygiene and will follow this advice in our cleaning practices in school. Notices advising pupils and staff on good hygiene practices are displayed around the school.

Medical Emergency

ISF strives to provide a safe environment for both students and staff.

In accordance with Belgian laws, each student is required to fill in a medical form. In the case of an accident, the following procedure must be followed. When there is an accident in school:

• The nearest teachers are expected to deal with the injured individual

• Other students should be moved away from the area so the injured student can be dealt with

• Another child/ staff member may be sent to get assistance from Office/First Aid trained teacher

Where the injury is assessed by the teacher as serious, then it is important that a qualified first aider be consulted before further action is taken. Teachers should err on the side of caution and should always get a second opinion if they have any doubts. A staff member should stay with the student at all times.

If minor injury, the child should be taken to the office area for treatment. Parents will be telephoned if deemed necessary and injury written in the accident book. If serious injury, the child should NOT be moved unless put in the recovery position. Both the parents of the child and an ambulance need to be called immediately.

The medical form of the child needs to be obtained from student files in the Office, along with the school medical insurance form.

When the ambulance arrives, the child's medical and insurance form will be given to ambulance workers, a staff member or a family member will accompany the child to the hospital. If the ambulance arrives before the parents, the parents will be informed by telephone which hospital their child will be taken to. The school will follow up with the progress of the child.

does not give headache medication to students. ISF forbids staff and students to share medication.

The Belgian Guidelines state that if the school recognises the

as

of other

parents must be called to come and collect their child for the

If the children do not have any of the above, they will be asked to return to the class where they can rest.

Medication

Should it be necessary for a child to take the medication in school, there must be written instructions from the parents stating exactly how much and when and their signature. Medicines will normally be administered by the secretary or, for the younger children, by the class teacher and should be kept out of reach of the children. Parents will be asked to administer medication themselves at school to children with long term health problems who need medication where timing is crucial or, if given incorrectly, the child's health could be impaired.

First Aid Boxes

First aid boxes can be found in all buildings in the school. These boxes are checked for contents every six months. If items are missing, it must be reported to the secretary for re ordering. The travel first aid kit to be taken on school trips and outings is kept in the staff room.

Head Lice

Any reported case of head lice must be followed up. A letter from the office will then be sent home to all pupils of the class involved.

Physical Education Policy

Safe practice within Physical Education (P.E.) is an essential part of every lesson. All members of staff who are responsible for the teaching of Physical Education are to adhere to these guidelines. All students and teachers are to be properly dressed for the P.E. lesson. This means that teachers and students need to wear safe clothing for the activities that they will be involved in.

Students need:

• School P.E. T shirt

• Plain navy blue, white or black sports shorts or tracksuit

• Correctly fitting sports shoes.

Also:

• No jewellery to be worn at any time

• Long hair to be tied back

• For gymnastics, everyone works in bare feet

• Fair play is encouraged and praised at all times

• No P.E. equipment is to be removed from the P.E. store or Office for use elsewhere

Students do not enter the sports hall until they have been given permission by the teacher. They need to line up along the wall outside the changing rooms and wait for their teacher to give permission to enter. This way, the teacher is able to commence and maintain a safe and controlled lesson. Students must adhere to the sports hall rules. These are clearly displayed on the sports hall wall and in the changing rooms. All accidents and injuries are to be reported in the accident book in the school office.

Fire Prevention and Drills

Since emergencies such as fire can arise on the first day of school as readily as on any other school day, orientation programmes for employees and pupils include instructions in the school emergency equipment and drills for emergency evacuation are discussed and practised.

Lockdown

ISF lockdown policy ensures that students and staff are safe in situations where there is a hazard in the school grounds or outside the school that requires students and staff to be locked within buildings for their own safety. The Executive Head /Head of Campus will decide if the school is put into Lockdown. It is communicated through GSM, Hangouts, email or in person. The lockdown policy applies when students and staff need to be locked within buildings for their own safety. The Executive Head /Head of Campus will schedule at least one practise lockdown drill per year and will be responsible for ensuring all staff members are clear about the procedure before the practice drill takes place. In the event of a building lockdown, it is mandatory that all students and adults move to the designated rooms.

On the very rare (if ever) occasion that a lockdown is called at ISF, parents will be notified as soon as it is practical to do so. However, parents are requested not to come to the school, as students will not be released to parents during a lockdown. Parents are also asked not to call the school as this may tie up emergency lines that must remain open. Parents should not expect their child to call them, nor should they call student mobiles, as the lockdown situation requires silence in order not to alert an intruder to the presence of students and staff in classrooms. Please be assured in the event of lockdown that the overriding consideration for the school is the safety and well being of your child.

Additional Policies for Child Well-being & Health

Dress Code

All students must be dressed appropriately for school activities and for the specific learning environment in clothing which neither insults another member

of the school community nor offends normal standards of decency. Decisions on what constitutes insulting, offensive or indecent clothing will rest with the Executive Head. As a guideline:

• Tops must not be lower than two horizontal hands placed under the collar bone No singlet or strapless tops

• Skirts and shorts must not be shorter than the students arm and hand placed by their side

• All trousers must be pulled up to the waist

• Smart jeans without rips or tears may be worn

• Hats and caps may not be worn inside (unless for religious reasons)

• High heels must not be higher than 5 cm

• Long hair must be tied back for activities where loose hair can be a danger, such as Science and Physical Education

• Secondary students in IGCSE 1 & 2 and A Level may wear modest makeup

• Modest jewellery can be worn

• Items of clothing with potentially offensive slogans or drawings or with references to alcohol, drugs, violence or sex are not allowed

• All Primary students are required to bring a pair of rubber boots that they will leave at school. They must wear these boots to play in the playground.

Food

ISF Waterloo promotes and encourages healthy eating. For this reason, for everyday lunches, soft drinks, chips and sweets are not allowed. This rule does not apply on special occasions such as International Day, Winter Show and special events organised by the Friends of ISF

ISF is a NUT Free school. Due to a number of staff and children with severe allergies bringing food to school that contains nuts such as peanuts, hazelnuts, almonds etc. is forbidden.

Snacks must be provided from home. We encourage fruit, vegetables or plain biscuits. Each Wednesday, the snack which is brought to school must be a piece of fruit. Lunch Students eat lunch in their classrooms. After they eat, a class monitor cleans the tables. Students can:

• Bring a packed lunch from home

• Heat up food in a microwave (Primary children done by their teachers)

Assemblies

Extra-curricular clubs

Extra

Mindedness, International Education and Global Citizenship

Student Voice

Appendix 1- Student Code of Conduct

As a student of the International School of Flanders, I will do my utmost best to do the following:

I will conduct myself in a quiet and orderly fashion when moving through the school.

I will stand aside in the corridors and hallways to allow visitors and teachers to pass as a matter of courtesy.

When I am lining up, I will do so quietly.

I will not eat in class or around the school, apart from the correct snack and lunchtimes.

I will remain on school premises during break times (with the exception of A Level 1 and 2 students who must sign in and out).

I will not enter the staff room unless I am invited. I will always knock and wait for a teacher

I will wear, at all times, appropriate and sensible clothing (see the policy on dress code).

I will make sure my clothing is clearly labelled.

I will not bring electronic games into the school.

I will not chew gum, eat chips, or drink soft drinks.

I will not order Take Away Food to be delivered.

If I bring my mobile phone to school, I will ensure it is turned off and left in my locker during school hours and I know I bring the phone to school at my own risk. I understand that the school accepts no responsibility for lost or damaged phones.

I will arrive on time and be prepared for class.

I will complete all my homework and hand it in on time.

I will treat my teachers and fellow students with respect at all times.

I will refrain from using inappropriate language.

I will respect the property of others at all times.

I will not leave my bags or books in hallways or on top of lockers.

I will follow the procedures and guidelines of the secondary school.

I will be open to others ideas and opinions.

I will be curious about the world around me.

I will accept responsibility for my actions and my learning.

I realise differences are to be celebrated.

I will have zero tolerance for bullying.

I will care for the environment.

I will be honest and truthful.

I will always be true to myself.

3- Online Learning code of Conduct

Privacy Notice

DATA PRIVACY NOTICE FOR PARENTS

Which categories of personal data will be processed?

Personal data includes all information that relates to your child or on the basis of which they can be identified. Anonymous data, without the possibility to identify your child, is therefore not considered to be personal data. For the purposes mentioned above, the processing of personal data includes:

standard information regarding your identity or the identity of your child (name, first name (s), address ...);

Information relating to your child's health and child

information relating to your child's education such as academic data related to academic

images of your child

• financial information (such as bank accounts)

family situation

The school may occasionally process, where required by Law, sensitive data, including National registration numbers, contact details, data on health, and data revealing the ethnic origin and mother tongue.

Who will have access to my personal data?

Internal use

Your personal data will be used by the administration team and selected data deemed necessary by the teachers. The school's staff are required to respect the confidentiality of students', parents' and guardians' personal information and the privacy of individuals. The school has in place steps to protect the personal information the Schools holds from misuse, interference, loss, unauthorised access, modification or disclosure, by use of various methods, including locked storage of paper records and passworded rights to computerised records.

External use

For the above mentioned purposes, personal data can be communicated to and possibly processed by third parties such as (but not limited to) the government, the insurer, Cambridge Exams Centres, School photographer, education specialists and educational apps.

The service providers or institutes mentioned above and the specialist service providers appointed by them must respect the confidential nature of this data and may only use this data in accordance with the instructions of the school.