Secretary Star (APR, MAY, JUN) (Club Edition)

Club Edition

SECRETARY STAR April, May, June Newsletter 2022 Damon Le, District Secretary ‘22-’23

TABLE OF CONTENTS Note From the District Secretary

1

Role of Club Secretary

2

Secretary Updates

3

Monthly Report Form

4

District Statistics

9

Club Roster Collection

10

Upcoming District Visits

11

NOTE FROM THE DISTRICT SECRETARY 22 __ 23

HEY KIWIN’S!

Damon Le

My name is Damon Le and I am honored to serve as your next District Secretary! KIWIN’S has always held a special place in my heart, motivating me to become a passionate leader in my community. Leading by example, I will continue to build an impactful legacy for our members and Ohana.

Through my past and current leadership skills, I’ll strive to improve the KIWIN’S experience. I look forward to serving you this term and creating incredible memories!

Yours in Service,

CNH KIWIN’S District Secretary 2022-23

1

@mhs_kiwins Merced, Sapphire

Role of Club Secretary Weekly Whenever clubs host meetings and service events to actively engage members, it is important for secretaries to maintain a roster of club members to track their attendance & hours at events, and record accurate meeting minutes every week.

Monthly By the end of every month, it is required of secretaries to submit via email their Monthly Report Forms (MRF). There will be mandatory quarterly calls with the District Secretary (me!) where secretaries will be able to share club updates and address any concerns.

The Monthly Report Form data will be utilized to help their club achieve their goals so it is crucial that the secretaries input accurate statistics.

In General Whether it be sharing the Monthly Report Form or sending an update on hours, secretaries need to communicate often with their fellow board members. Secretaries will also need to communicate closely with their Treasurers in order to update which member is dues paid on the MRF. Some other duties to take into consideration are preparing to train a successor and applying for the Distinguished Secretary Award.

@ffhskiwins Fairfax, Crystal

@glenawilsonkiwins Glen A. Wilson, Goldstone

For more details, check the Secretary Guide in the Secretary Starter Pack: '22-'23 Secretary Guide

2

Secretary Updates Secretary Calls From May 23rd to June 8th, I held both individual and group calls with club secretaries. In total, I held calls with 37 secretaries from 32 clubs out of the 37 clubs within our District. During these calls, we discussed the following: methods of communication with club board members, the Monthly Report Form, and the Secretary Starter Pack. As the fall approaches, I will be releasing sign-ups for calls to explain the Membership Update Center.

Quarter Newsletter After every quarter call, I will be releasing Secretary Updates to clubs. These newsletters will consist of an overview of the past quarter as well as what is to come.

Secretary Starter Pack In addition, I have updated the Secretary Starter Pack from last term with new presentations and resources.

Secretary Starter Pack '22-'23

3

Monthly Report Form New Club MRF Template This term, I added a new section to the end of the Monthly Report Form which inquires about if members are dues paid or not and a brief description for each event. As a result, secretaries can reflect on the past month and apply their new knowledge to help the club grow further in the next month.

TEMPLATE CLUB MRF_2022-2023 MRF Submissions I decided not to count April MRF Submissions due to the fact that many secretaries had little time to transition into their roles after DCON. However, I hosted Secretary Calls to train and clarify any concerns secretaries had before submitting their May and June MRFs. Secretaries are required to email in their MRFs to dsec@kiwins.org every month and CC their LTG, Regional Advisor, Faculty Advisor, and Club President each submission.

MRF Pack To help those who were recently elected, I created a step-by-step guide on how to fill out a MRF and put together an easy-to-use resource pack specifically for the MRF. MRF Pack Club MRF Guide

4

Now time to recognize some STELLAR secretaries!

THANK YOU! The following clubs have submitted on-time Club MRFs for the month of MAY. Don’t be discouraged if you aren’t on the list. Submit a on-time MRF next month and you will be recognized!

Keep up the great work secretaries!

CRYSTAL

David Jang, Fairfax Allison Middleton, Bravo Ahhyung Kim, LACES Emily Demarcoshernandez, Palisades

GOLDSTONE

Jesus Adame, Chaffey Angela Feniza, Diamond Bar Yumeng Chen & Eastan Thet Oo, Glen A. Wilson Jillian Zhang & Kaylee Wong, Los Altos Ava Rivas & Alyanna Rojo, St. Lucy’s

RUBY

Jimena Garcia, Arvin Community Regina Munoz, Ridgeview

DIAMOND

EMERALD

Ximena Solorzano, Downey Alexis Choi, South Torrance Brianna Borges & Olivia Schafer, Torrance

Grant Luu, Otay Ranch Grace Ho & Keira Suniga, Rancho Bernardo Kaitlyn McGinnis, Chula Vista

JADE

JET

Jayme Giang, Hercules Marleni Cepeda, Making Waves Austin Tran, Oakland

Jameson Kwok, Edison Chloe Nguyen & Jadyn Than, Fountain Valley Lan-Anh Trinh & Khai Nguyen, Garden Grove Kimberly Tran & Dylan Havo, La Quinta

Jennifer Nguyen, Los Amigos David Tran & Lindsay Brett, Marina Jenny Hang, Segerstrom Sophia Kim, OCSA

SAPPHIRE

TURQUOISE

Amarah Sayles, Merced

Tia Asedo & Raizel Mei Filipinas, Adolfo Camarillo Ashley Martinez & Jadon Hoang, Rancho Campana

THANK YOU! The following clubs have submitted on-time Club MRFs for the month of JUNE. Don’t be discouraged if you aren’t on the list. Submit a on-time MRF next month and you will be recognized!

Keep up the great work secretaries!

CRYSTAL

David Jang, Fairfax Ahhyung Kim, LACES Emily Demarcoshernandez, Palisades

GOLDSTONE

Jesus Adame, Chaffey Angela Feniza, Diamond Bar Yumeng Chen & Eastan Thet Oo, Glen A. Wilson Jillian Zhang & Kaylee Wong, Los Altos Ava Rivas & Alyanna Rojo, St. Lucy’s

RUBY

Jimena Garcia, Arvin Community

DIAMOND

EMERALD

Ximena Solorzano, Downey Alexis Choi, South Torrance Jade Abrica, Narbonne

Grace Ho & Keira Suniga, Rancho Bernardo

JADE

JET

Jayme Giang, Hercules Marleni Cepeda, Making Waves Austin Tran, Oakland

Jameson Kwok, Edison Chloe Nguyen & Jadyn Than, Fountain Valley Lan-Anh Trinh & Khai Nguyen, Garden Grove Kimberly Tran & Dylan Havo, La Quinta

Jennifer Nguyen, Los Amigos David Tran & Lindsay Brett, Marina Jenny Hang, Segerstrom Sophia Kim, OCSA

SAPPHIRE

TURQUOISE

Amarah Sayles, Merced

Tia Asedo & Raizel Mei Filipinas, Adolfo Camarillo Ashley Martinez & Jadon Hoang, Rancho Campana

You may be wondering…

“Where are these divisions located?”

Try spotting your home division and your neighbors!

North Divisions Jade Sapphire

South Divisions Crystal Diamond Emerald Goldstone Jet Ruby Turquoise

8

DISTRICT STATISTICS Let’s take a look at our progress!

MONTH

APRIL SERVICE HOURS

MAY SERVICE HOURS

JUNE SERVICE HOURS

TOTAL

3,934.35

1,693.07

1,145.75

QUARTER 1 108.37%

6,773.17 Hours accumulated in quarter 1

6,250 Hours TERM 27.09%

per quarter

2,083.33 Hours per month

25,000 Hours term goal

froggin’ awesome!

9

CLUB ROSTER COLLECTION

So far, I have collected as many names and contact information as I could and compiled them into this Google Sheet attached below: SS CNH KIWIN'S Secretary Contact Information '22-'23 Please let me know if you don’t see your name on it, a misspelling of your name, any incorrect contact information, or other concerns you may have regarding the Club Roster Collection. The contact information that is listed on this Google Sheet will be the main source of communication I will use to reach out to Club Secretaries regarding District Updates, scheduling Secretary Calls, and emails I should be receiving when a secretary submits a MRF.

10

UPCOMING DISTRICT VISITS Quarter 2 Secretary Calls Tentatively occuring in August & September.

Club Health Checks More information to be released!

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CONTACT ME! Damon Le 2022-2023 District Secretary EMAIL: dsec@kiwins.org TEXT: (714) 724-0060 FACEBOOK: Damon Le REMIND: @cnhsec23