Secretary boardminutes september 13

CNH|KEY CLUB Cloverdale Key Club Board Meeting California-Nevada-Hawaii District Key Club International September 13, 2016

1. Call to Order:

5:55 p.m.

a. Meeting led by

Adjournment:

7:10 p.m.

Rose French & Atziry Rodriguez

b. Pledge of Allegiance

Dispensed With

c. Key Club Pledge

Dispensed With

d. Introduction of Guests

N/A

e. Quorum Present

_

Yes

2. Attendance- see attached sign in sheet 3. The minutes from the previous Board meeting were dispensed with.

4. The Treasurer’s Report was dispensed with.

5. New Business a. Executive Assistants i. Anahi Ruiz, and Cristina Cardenas have submitted applications. Jessica moved that we accept the applicants. Motion seconded and passed. b. Club Budget – was not yet approved. It will be approved at the next Board meeting. But the following were discussed. i. The club budget was presented. It included some of the following expenditures which were discussed individually. Discussion centered around using club funds to support students attending events. The following was decided: 1. Region Training Conference- club pays $10 of each student’s registration; Fall Rally- club pays $10 of each student’s registration; Awake-A-Thonclub pays $5 of each student’s registration ii. Meal fundraiser- Having a meal fundraiser in the fall was discussed. A dinner that was a “multi-cultural” event was suggested. The date of Wednesday, November 9th

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Cloverdale Key Club

was picked. The rest of the decisions will be decided by a committee which will be formed at the next regular meeting. iii. Dinner of Talents- It was decided to hold this event, in March, to fundraise for DCON. iv. Phonebook deliveries- We need to figure out how to encourage parents to help out phonebooks. This project cannot be done without a lot of parental help. v. Bake sales- We need people to help with bake sales to fundraise; it was suggested to move bake sale fundraisers to Mondays, so that members have the weekend to bake their goods. Another suggestion was to hold a “decorating and packaging” party on a Sunday, to make bake sales more profitable and fun. vi. Save the Rain- A discussion was held on whether or not to change to the division authorized “Thirst Project”, or not. We decided to keep our emphasis on “Save the Rain”. vii. Pennies for Patients- We decided to do this project this year. It raises money for children who are victims of Leukemia and Lymphoma, which are blood cancer diseases. c. Fundraising Plans for the yeari. Not yet approved, needs to be approved later this month. d. Refreshments at club meetings- Lillian bringing chips or something on September 20th.

Jacob bringing brownies or something on September 27th. We will make assignments at each Board meeting. e. RTC attendance- We are encouraging new members and officers to attend to get a view of what Key Club has to offer beyond the local level. f.

DCM attendance record- We went over the record to date of all officers. Officers need to attend a minimum of 6 DCM’s to get “Distinguished” at DCON.

g. Officer duties to do before next Board meeting- Assignments were discussed and several officers need to do work before the next Board meeting. h. Kids who are not showing up at our meetings- It was suggested that we create a roster so we can communicate with everyone about our meetings.

6. Adjournment at: 7:10 p.m.

7. Minutes Approved by Club President 8. Minutes Approved by Club Secretary 9. Minutes Approved by Faculty Advisor

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Cloverdale Key Club

Attendance Attendance for this Board meeting was completed by .

Helen Hernandez

*This attendance sheet is used for present officers, Kiwanis, and guests only.

Officers President

Rose French

President

Atziry Rodriguez

Vice President

Jessica Aguirre

Secretary

Helen Hernandez

Scrapbook Editor

Alyssa Gaylor

Webmaster

Jacob Menlove

Executive Assistants Cristina Cardenas Anahi Ruiz Advisors Faculty Advisor

Sue Cummins

Kiwanis Advisor

Stephen Bearden

Guest Member

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Cloverdale Key Club

Lillian Bearden