Secretary boardminutes january 25

CNH|KEY CLUB Cloverdale Key Club Board Meeting California-Nevada-Hawaii District Key Club International January 25, 2016

1. Call to Order:

5:49 p.m.

Adjournment:

a. Meeting led by

Jessie Marshall

b. Pledge of Allegiance

Dispensed With

c. Key Club Pledge

Dispensed With

d. Introduction of Guests

N/A

e. Quorum Present

7:21 p.m.

Yes

2. Attendance- see attached sign in sheet 3. The minutes from the previous Board meeting were read and approved.

4. The Treasurer’s Report balance on hand was $4,1058.72 5. Unfinished Business a. Great American Opportunities i. Bailey moved to pay the Snack Zone Packs bill of $986. Seconded. Passed. b. Supplies for New Member Inductioni. Maggie moved to reimburse Mrs. Cummins $40 for supplies for the New Member Induction. Seconded. Passed. ii. Alayna moved to reimburse Jessie $30 for supplies for the New Member Induction.

Seconded. Passed. (Receipt not needed.) c. Shine Days suppliesi. Alayna moved to authorize up to $200 to be spent on Shine Days. Seconded.

Passed. d. February newsletter assignments- Helen will be assembling the newsletter. Assigned articles for specific members to write are below. i. Citrus Fair Exhibit- Maggie ii. DCON- Alayna

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Cloverdale Key Club

iii. DCON presentation- Jessie iv. Citrus Fair Parade- Carmen v. Key leader- Atzity vi. Shine Day- Jessica vii. CNH scholarships- Maggie and Jessie viii. Entries for CNH competitions- Helen e. Using the club website- There is a Key Club Jeopardy game on the Home Page. Members are encouraged to visit the website; with all of the useful information on it, it is a great resource for members. f.

Single Service and/or Major Emphasis Award applications i. Eliminate Project – this project includes the Dinner of Talents and all the fundraising we have done since. Helen will be doing the Eliminate application. ii. Valley Fire/Coats for Kids – we still need to find someone to do this application.

g. Club video- Bailey moved that we authorize a $150 budget for this video. Seconded.

Passed. The committee will meet on Wednesday to make more plans. h. Officer electionsi. Duty transitioning; February 22nd there will be a fifth period/lunch training day for the new incoming officers. Experienced officers need to bring their laptops in order to conduct the meeting. Lunch will be provided and it will be held in Room 5. i.

Nepal-A-Thon- This will be rescheduled to the 26th of February at Sue’s house. Members will need to meet at the CHS at 6:00 p.m. There will be a three hours of reading books, working on projects, etc. Bring snacks, and eat dinner before you go. Still costs $10 to come. Money goes to the Nepal project.

6. New Business a. District Conventioni. Sign-ups are to be turned in by the February 2nd meeting. These include the Code of Conduct and the school field trip form. ii. Financial help1. Amount from Kiwanis- We will put off a decision on any changes to this until the next Board meeting.

2. Selling in front of Ray’s in February-

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Cloverdale Key Club

a. There will be a Valentine’s Day themed Bake Sale on the 11th of February; and another bake sale on the 24th of February. We will also be asking for donations in front of Ray’s on February 17th and 23rd.

3. Valentine’s Day Fundraisera.

We will be selling 1 wooden flower with the Dollar Store heart candy boxes or a small teddy bear with chocolates. The principal needs to give us permission to deliver during 5th period; Bailey and Jessie will be doing that. By February 1st we need to have flyers up. We will start sales on the 2nd and end sales on the 5th.

February 8th we will assemble everything. February 9th we will distribute the items during 5th period.

b. Bailey moved that we have a budget of $150 for this project.

Seconded. Passed. c. Friday, Stephen will bring the envelopes for making sales so that students can meet at lunchtime in Room 5 and assemble everything. Sue will get supplies needed to do this.

4. Helping Kiwanis with the Citrus Fair Exhibita. Random help- members will be getting $15 for every 2 hours.

Friday night on the 5th they are sorting oranges. Help is needed every day after the 5th. On the 9th our Key Club will be feeding the Kiwanis dinner. The 10th is the last day to help with the exhibit. b. Tuesday dinneri. Helen will bring a salad. ii. Jessica will bring an unknown. iii. Atziry will bring Mexican rice. iv. Carmen will bring pasta. v. Maggie will bring a dessert. vi. Alana will bring an unknown. vii. Lillian will bring an unknown. viii. Jessie will bring an unknown. ix. Rose will bring dessert.

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Cloverdale Key Club

x. Bailey will bring dessert and maybe something other that also. xi. Sue will bring a main dish. iii. Talent contest- We need to explore how much it will cost to rent a drum set for Bailey for the DCON talent show. Then, we can decide if we wish to assist her in paying that fee. No decision was made at this time. b. Key Leader- Sign-ups are needed ASAP, they are due tomorrow, if possible! c. February calendar- Read and approved. i. Bailey moved that we approve the February calendar with changes. Seconded.

Passed.

7. Adjournment at: 7:12 p.m.

8. Minutes Approved by Club President 9. Minutes Approved by Club Secretary 10. Minutes Approved by Faculty Advisor

Attendance Attendance for this Board meeting was completed by

Rose French

*This attendance sheet is used for present officers, Kiwanis, and guests only.

Officers President

Jessie Marshall

Vice President

Maggie Duran

Vice President

Helen Hernandez

Secretary

Rose French

Treasurer

Alayna Lorence

Scrapbook Editor

Lillian Bearden

Webmaster

Bailey Creager

Executive Assistants Jessica Aguirre Carmen Garcia

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Cloverdale Key Club

.

Atziry Rodriguez SAdvisors Faculty Advisor

Sue Cummins

Kiwanis Advisor

Stephen Bearden

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Cloverdale Key Club