Secretary boardminutes august 25

CNH|KEY CLUB Cloverdale Key Club Board Meeting California-Nevada-Hawaii District Key Club International August 25, 2015

1. Call to Order:

5:52p.m.

Adjournment:

a. Meeting led by

Jessie Marshall

b. Pledge of Allegiance

N/A

c. Key Club Pledge

N/A

d. Introduction of Guests

N/A

e. Quorum Present

7:50 p.m.

Yes

2. Attendance- see attached sign in sheet 3. The minutes from the previous Board meeting were read and approved.

4. The balance in the Treasurer’s Report was: $914.12 5. Committee Reports a. PTP- committee meeting on September 7th during lunchtime in Room 5. Plan to donate $1,000 to the cause. We have no money fundraised, yet. b. Fall Rally- committee meeting on September 9th during lunchtime in Room 5. Advertising with posters around the school, and more. Committee will make recommendations. i. Registration- due by October 2nd ii. Encouraging members to go to RTC to get their t-shirt. c. DLT itemsi. Kiwanis LTG Installation Dinner1. Maggie moved that we cover up to 4 members to go to the LTG installation. Seconded. Passed. ii. Macy’s Shop for a Cause- Mr. Bearden will provide transportation. If we have need for a second car, Lillian has a driver. Meet at CHS at 9 a.m. on Saturday. iii. Special Olympics Softball Tournament- Mrs. Cummins is driving. Will pick up students at 7 a.m.

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CNH|KEY CLUB iv. Region Training Conference1. Paying the registration fee for attendees- Maggie moved that we take the payments out of the club funds and pay for attendees. Seconded. Passed. v. Awake-A-Thon- It’s being held on October 9th, which is a Friday night. There will be games and will require a $25 donation for PTP in order to get in the door.

6. Unfinished Business a. CHS Orientation- The presentation was a success. We had too many cupcakes, and people didn’t want them at that time of the morning. b. First Meeting- Great, but a little slow in places. We devoted too much time on certain topics, such as the website. We need to add a sign to show the location of the meeting. c. Table painting project- plan to paint more tables due to already having extra supplies onhand. Bailey was placed in charge.

7. New Business a. Resignation of Liam Kluesener- Alayna moved to accept Liam’s resignation. Seconded.

Passed. b. Appointment of Executive Assistants- Lillian moved to accept Jessica Aguirre, Tyler Tipler and Atziry Rodriguez as Executive Assistants, pending submission of their forms.

Seconded. Passed. c. Staff Appreciation project- Giving cookies to the staff on Wednesday. We made the small cards. d. Nepal speaker- Paige talked to a person who was in Nepal. He would be willing to come and speak at one of our Key Club meetings, possibly the 22nd or 29th of September. Paige has been asked to check into it, and get back to us with a date. We plan to invite the Interact Club to that meeting. e. Joint project with Interact for Alexander Valley Film Society- We want to encourage our Key Clubbers to get involved with the Society. We’ll know more later. f.

We decided to give movie tickets to club members based on their service records. Maggie moved to provide funds to spend on movie tickets; members must reach a minimum of 5 hours of service in a week to be in a drawing to win a movie ticket. Seconded. Passed.

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CNH|KEY CLUB g. Spotlight on Service projectsi. Nickelodean’s World-wide Day of Play- Alayna is in charge, will be fun interactive events and will be held at the high school on the 26th. Jessie, Alayna, Maggie, Tyler and Paige will be responsible of the Nickelodean World Wide Day of Play. We will ask Interact and the sports clubs to join us. h. Fundraising for the club i. Yearly fundraising calendar- Alayna presented. Paige moved that we accept the Monthly Fundraising Calendar with corrections. Seconded. Passed. (See attached) ii. Budget – Alayna moved that we accept the budget as proposed, with corrections.

Seconded. Passed. (See attached) iii. Upcoming Key Club Bucks events- See’s candy bars, Car Show, and phone book deliveries. i.

Community Appreciation Committee-Maggie is in charge. The committee will be holding a meeting on Monday the 14th at lunchtime in Room 5. There was discussion on connecting with the City Council, and with the Chamber of Commerce in order to do a “business appreciation” project.

j.

Communication 101- tabled to the next meeting.

k. President Goals – tabled to the next meeting. l.

Notecards/Committee goalsi. CMN – Maggie presented. She wants to donate $500 to CMN; try to contact the children’s hospital in Oakland to find out what can and cannot be donated; and donate books to CMN. She’s talking about holding a “Carnival for CMN”, set up booths and have one booth dedicated to informing the parents about CMN while the children play in the carnival. ii. Nickelodean World-wide Day of Play – Alayna presented ideas for this. Lillian moved that we donate up to $100 to the plans we discussed, which are mentioned under “Spotlight on Service”. Seconded. Passed. iii. Fall Rally – Paige is in charge. She wants about 25 members to go to Fall Rally. A committee is being formed to help make this happen. iv. UNICEF - Lillian suggested we hold a Penny Wars to raise money for UNICEF. The Board liked the suggestion.

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CNH|KEY CLUB m. Member Orientation Event- will be held on 23rd of September. We will be doing an ice cream social, with ice breakers.

The Vice Presidents have planned a full agenda.

Everything needs to be ready to share with the club by the September 8 th lunchtime meeting. i. Paige moved that we spend up to $50 on the Member Orientation. Seconded.

Passed. n. Club meetings- Some ideas we shared for meeting improvement include: i. Make a suggestion box so members can do that or ask a question. Jessie will make the box and answer one question each week. ii. The first meeting every month we will have a themed meeting, with Board members making food and bring it for the meeting. Mrs. Cummins will provide the main dish. Board members will bring other items. iii. We want two greeters at the door for every meeting. iv. The Board members will wear something Key Club every Tuesday. v. We’ll do a “Member of the Week” certificate. vi. We’ll celebrate birthdays……… once a month. vii. Helen will be a club videographer and put together videos about our meetings. viii. Lillian will be in charge of ice breakers that we will try to do as often as possible. o. Next Board meetings- Board meetings from now on will be the second and fourth of every month at lunchtime in Room 5. p. September calendar- was read by Jessie. Corrections were made. i. Lillian moved to approve the calendar with corrections. Seconded. Passed.

8. Minutes Approved by Club President 9. Minutes Approved by Club Secretary 10. Minutes Approved by Faculty Advisor

Attendance

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CNH|KEY CLUB Attendance for this Board meeting was completed by

Rose French

*This attendance sheet is used for present officers, Kiwanis, and guests only.

Officers President

Jessie Marshall

Vice President 1

Maggie Duran

Vice President 2

Paige Wasniak

Secretary

Rose French

Treasurer

Alayna Lorence

Scrapbook Editor

Lillian Bearden

Webmaster

Bailey Creager

Executive Assistants Jessica Aguirres Atziry Rodriguez Tyler Tipler Advisors Faculty Advisor

Sue Cummins

Kiwanis Advisor

Stephen Bearden

Guest Region 15 LTG

Harlin Advincula Helen Hernandez

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