Webmasters Training Manual

Officer Training Webmasters Basic knowledge of Parliamentary Procedure from the perspective of a person in the audience of a meeting General expectations of all officers of Key Club o o o o

Attendance at meetings Participation in events Role model for other members Knowledge of, and participation in, Key Club activities beyond CHS

Key Club Contact outside CHS o o o o

Contact with Division 32 Contact with Lt. Governor Attending DCM’s Getting together with other Key Clubs/Interclubs

Agreement to Serve Forms o What are the guidelines?

Bonds with our Kiwanis Club Website Pages o Home Page o About Us o Upcoming Events o Photos o Newsletters o Members Only o Contact Us Webmaster Standards (for Distinguished site) o Webmaster & Branding Guides from International o Graphic Design Tips &Photos &CNH Graphics Standards Guide o CNH Website Contest Guidelines o Contest Website Checklist o Checking out other Distinguished websites Communications Committee

CNH I K E Y C L U B

Officer Training Manual Webmaster 2019-20

Parliamentary Procedure Over-view

When action is required: ▪ Someone other than the presiding officer must make a motion by saying, “I move that…..”. The motion should include specifics. The secretary must record the motion exactly as stated and include the name of the person who made the motion.

▪ The presiding officer must ask for a “second”. The secretary does not have to record who seconded the motion, but MUST record that is was seconded.

▪ If discussion occurred before the motion was made, as often happens, the presiding officer is still required to ask, “Is there any further discussion?”

▪ There may or may not be discussion at this point. When discussion is finished, the presiding officer must say, “Then we will proceed to vote.”

▪ Most times you can use a “voice” vote. But, if the issue is important or discussion seems to indicate mixed feelings in the group, then take a hand count. If a hand count is taken, the secretary MUST record the number of votes in favor and/or against.

▪ When taking a vote say, “All those in favor please signify by saying ‘yes’.

Those opposed say, ‘no’”. The presiding officer should ALWAYS clearly repeat the motion before taking the vote, to make sure that everyone understands the issue on which they are voting.

▪ The presiding officer MUST say, “Motion is passed.” Or “Motion denied.”, if it doesn’t pass. The secretary MUST record one or the other in the minutes.

▪ Things get complicated when making an amendment. The best thing to do is….. before making your original motion, make sure that the motion includes the details you consider important, ones that you have more or less already agreed upon.

General Expectations: • Meeting Attendance – at least 80%/ both lunchtime and Board • Participation at events – Do as many as possible / the members notice when the president sets a poor example/ but there is no hard and fast rule…this is important, though • Role model for other members – good example in character / includes social media / also goes back to the previous…be at events and activities • Knowledge of & participation in Key Club beyond CHS – attend Division Council Meetings – supposed to go to 6 out of 12 over the course of the year/give a club report at the meetings.

CNH I K E Y C L U B

General Officer Guidelines CNH District Club Meetings: • Attend 80% of all club general meetings.

Board Meetings: • Attend 80% of all club executive Board meetings. Board meetings should be held at least once a month.

Division Council Meetings: • Attend a minimum of six (6) Division Council Meetings.

Kiwanis Meetings: • Attend a minimum of one (1) Kiwanis Division Council Meeting and/or attend a minimum of three (3) general Kiwanis meetings.

Training Conference: • Attend the Officers Training Conference and/or the Region Training Conference.

Officer Workshop: • Attend the appropriate officer workshop at District Convention, Officer Training Conference and/or Region Training Conference.

Contact with Other D32 Clubs LTG: • Miguel Gonzalez

d32.cnhkc.ltg@gmail.com

Region Advisor: • Tricia Shindledecker cnhkc.r15.advisor@gmail.com

Clubs: Cardinal Newman

Andy Hall

andy@hallandbartley.com

Casa Grande

Francesca Smith

fsmith@ciginsurance.com

Healdsburg

Dick Bugarske

rburgarske@gmail.com

Lower Lake

Joan Mingori

joan&shelleygraphics.com

Maria Carrillo

Katie Ruppe

ktruppe@sbcglobal.net

Montgomery

Tricia Shindledecker

cnhkc.r15.advisor@gmail.com

Piner

Ed Christensen

tweetybevy@yahoo.com

Santa Rosa

Stan Borges

stanborges@comcast.net

Sonoma Valley

Kathy Richards

kathy@kjr-jd.com

Windsor

Allan Kuba

afkuba@comcast.net

Kiwanis Connections It is important to maintain a positive Kiwanis connection:

• You MUST attend a minimum of 3 Kiwanis meetings over the course of the year. o That’s a guideline from CNH Key Club. o Actually, we prefer MUCH more than that! o We want you to begin to know the Kiwanis members as mentors and friends • You MUST make as much effort as possible to help at as MANY Kiwanis events & activities as possible. Typical ones include: o Kiwanis One Day – Saturday, April 18, 2020; help can also be with distributing flyers to homes in the week before the event o Mother’s Day Breakfast –Sunday, May 10th. Set-up the night before. o Food Pantry – (When school is out – on Fridays between 1 and 3 p.m.) – August, December and April o Oktoberfest –Saturday, October 5th o Kiwanis Marathon – Sunday, October 20th o Kiwanis Crab Feed –Saturday, December 7th o Kiwanis Division Meetings – On Saturdays, usually in June, September, November, January and March

Home Page 

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Is there anything that should be on it that isn’t already on it?

How often should it be changed?

Do we do surveys? How often are they changed?

Are we meeting Graphics Standards?

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Do we need a schedule for making changes?

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Anything else about the Home Page?

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Is the current background what we want?

About Us 

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Things that need updating in this section are: Our Club History – (data is not current) Division Info – (needs new LTG info and newsletter info… check with Miguel to see if there is a division newsletter this year…);

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What should this section include that isn’t already there?

Do we want to remove anything that is currently in this section and either delete it or move it elsewhere?

Do we want to create a section about our HUGS Project – since it will probably be our “big” project this year? (It could have our first semester plans and an explanation of the project. – we have a chart)

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We need to figure out a way to link the website to the Google Classroom site so that members can view the minutes of meetings, and Treasurer’s Reports, etc. through the website, as well as the “classroom”.

This could be done with a bar under “About Us”.

Monthly Calendar 

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Miguel has to teach you how to do this It has to be done the last day of each month, so that it’s up and accurate all the time You will be emailed a copy of the monthly calendar & reminded each time it needs to be done

Upcoming Events ďƒœ

How do we ensure that members see this? No one looks at it! (See next page for some further questions.)

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Should we put the Upcoming Events sign-ups on a separate bar? (I don’t think anyone understands where they are in their current location.)

• Is there a way to remind students, other than through their email, that they have signed up for an event?

• How can we make this WORK for our club?

Major Events 

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How do we ensure that members see this?

Which events do we cover?

How do we make it easier to view?

Photos 

Photo taking and photo preparation for the site…how are we going to do this without dependence on Sue?

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Removal of any photos taken before District Convention – (they can be archived or completely removed)

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District Convention photos/video need(s) to be in this section Regular updating of this section – (How do we ensure this happens?)

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Encouraging members to view – (ideas?)

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Having posed shots vs. action shots???

Any changes to the photo section?

Newsletters 

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Is there a better way to present them, instead of the small pictures… buttons?

Anything else for the “Recognition” section?

Do we archive the whole year’s recognition pages?

Member Service Records

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How do we make them easier to read?

Is it better to have the service charts directly on the page, instead of a linked document?

Recognition 

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What’s the best way to display these?

How do we make this page more interesting?

News Flash 

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How can we catch the eye with this page?

Is it best to type directly onto the page?

How often do we make a change of information?

Forms ďƒœ

How can we more attractively display these forms?

Our Club Officers 

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What do we like about the way these are displayed?

What do we think should be changed?

How are we going to get new pictures and what should they have as background?

Agendas ďƒœ

Are there any changes we want to make to these pages?

Minutes, etc.

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How do we set things up so we can access Google Classroom through the website?

Officer Training ďƒœ

Are there any changes we want to make to this page?

Contact Us ďƒœ

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Do we want to change the picture?

Who do we want the contact person to be?

Use a photoshop program to remove extraneous views from photos, to alter lighting contrasts, etc. Pictures do not always come to the editor having been correctly taken or framed.

Do NOT “dump� pictures onto the site without first having edited or cropped them!

You can find useful templates on the CNH website under “Resources”

Communications Committee

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Application process • Do we need one?

• How many on the committee?

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Training • What should it include?

• When should it happen?

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Maintaining photo responsibilities – (how do we make this work?)

Clubs that received Distinguished Website status in 2018 and whose websites we might want to study: • Jurupa Hills • San Gabriel • Oxford Academy • John F. Kennedy • El Camino Real • Waiakea • Kipp King

Remember A beautifully designed website will not be Distinguished if it is not maintained on almost a DAILY basis!

• It is registered on November 1st • Judging will start in either December or January

• Three judges will look at the site on their own time, at their own convenience off and on for the next several months (ONE “screw-up”; ONE time when something was not removed, (and it should have been)… when pictures are not recent… when the Home Page has no changes, etc. is all is takes to not become Distinguished.)

Remember A beautifully designed website that is not maintained on almost a DAILY basis has little appeal to the members.

• If the information on the site is NOT current… if the pictures on the site are even a couple of days out-of-date, etc. members don’t take time out of their busy schedules to visit it.

Marketing the Site • How do we market the site to our Kiwanis Club?

• How do we market the site to our Builders Club?

• How do we connect the site to our Facebook page?

What can we do to better use our club Instagram and to connect it to our site?

Anything Else?