5 Construction Communication and Consultation Plan review – 8 September 2015 (

Minutes or Action Points Community Liaison Group Meeting Construction Communication and Consultation Plan (CCCP) Date:

8 September 2015

Time:

5:30pm

Venue:

AMP- Mairangi Room

Attendees:

Carol Greensmith, Richard Jenkins, Holly Claeys, Dick Ayers, Tim Coffey, Ross Boswell, Peter Bowden, Ben Twigden

Apologies

Kathy Ross, Charles Levin

Topic Project Consenting Richard provided an update on the project consents and the process for CLG input into the Delivery Work Plans (DWPs).

Richard confirmed that the authors will pick out the important factors for CLG members.

Construction Communication and Consultation Plan (CCCP) The Construction Communication and Consultation Plan was circulated around the CLG members on Friday, 28th August 2015 Carol Greensmith, author of the CCCP asked the CLG to voice any concerns.

Concerns around ‘named parties’ in the plan. It implies they are the only properties affected by the works. Carol confirmed the “named parties” are those who made a submission. A full list of stakeholders can be found at the back of the plan.

When possible, occupiers will be notified of up and coming work via letter/email. Some residential buildings are inaccessible. It will be the landlord or body corps responsibility to contact their tenants with any CRL communications provided.

Comms have started to develop an early works contact database of occupiers by door knocking and asking for information.

Translation quotations have been prepared for factsheets. Tim Coffey suggested Korean, Simplified Chinese, Arabic, Japanese, Hindi and Russian could be included. Dick Ayres added that Portuguese/Spanish.

Carol is considering inserting a section on each factsheet: “If you would like this document to be translated into you language, please contact CRLProject@aucklandtransport.govt.nz” in at least Simplified Chinese and Korean.

Tim Coffey suggested using the term “residents” in the document as there are many differences between resident and commercial occupiers/owners.

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Minutes or Action Points The contractors will have a process in place for trucks loading the spoilt. Ross asked if wheels will be cleaned and if open trucks will be covered to keep the city clean. This will be covered in the resource conditions.

During cut and cover, hoarding will be placed in the middle of Albert Street from Customs to Wyndham with one lane either side. Commuters wishing to across Albert Street will need to plan their journey.

This will be covered in the Traffic DWP. Signage will be placed at the cross section of Customs and Albert Sts when construction in that area begins for 10 months. Tim asked if an AT ambassador will be there to help pedestrians across the road in busy periods of the day. Carol is considering the options.

An 0800 number has been purchased for the CRL works and will be available to the public once construction starts. Tim asked if there was a ticket number process. This will be decided by the contractors who will manage the calls. Carol confirmed that AT will periodically chose a past caller to survey.

Finals comments about the CCCP should be submitted to Holly via CRLProject@aucklandtransport.govt.nz by 5pm on Friday, 11th September 2015 You will receive the next batch of DWPs on Friday, 2nd October 2015 Next Meeting at AMP, Mairangi Room on Tuesday, 13th October 2015 Final Comments due on Friday, 16th October 2015

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