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City of Stoughton DRAFT

2011 EXECUTIVE BUDGET

2011 Priorities Confirm the City’s Mission Statement Maintain the City’s Service Levels Identify the factors that challenge the budget City’s budget effect the average homeowner

Priority # 1: Confirm the City of Stoughton Mission Statement August 17, 2010

Mission Statement

“The City of Stoughton is dedicated to providing quality services in a fiscally responsible manner necessary to maintain a comfortable, safe and healthy community.

We will be friendly, open-minded and professional.�

Priority # 2: Maintain Quality Service Levels

City of Stoughton Services by Department August 17, 2010

Clerk’s Office Custodian of all city records Prepares agendas, packets and official minutes of

Council Meetings Publication of all legal notices Administration of all phases of the election process Maintains Personnel Records Administers benefits for all city employees Issuance and renewal of all City licenses

Finance Department Responsible for the financial activity of the city Coordinates and oversees preparation of the annual

budget, 5 yr CIP Manages payroll, accounts payable and receivable functions of the city Administers investment of City funds Coordinates the annual audit Maintains a system of budgetary controls Coordinates the city’s economic development efforts

Department of Planning & Development Coordinates public works construction projects Oversees the city storm water system; Developes &

Implements the 5 yr storm water capital projects plan Inspects new construction, remodel/renovation projects Maintenance of city owned buildings Administers the computer network Zoning administration

New Homes in 2010

Commercial Buildings

Home Remodel/Additions

Commercial Remodel/ Additions

Stoughton Public Library Provide research assistance, education, and instruction Maintain a collection of 72,000 books, audiovisuals, and periodicals Provide 16 computers, wi-fi, and assistance & training in use of

technology Literacy education for infant & preschoolers through adult learners & caregivers Computer training classes, resume programs, genealogy and book discussion groups Study space & meeting rooms available 64 hours per week, MondaySaturday Average of over 500 community members visit the library every open hour Access to materials from libraries throughout south central Wisconsin

Stoughton Police Department Promote, preserve and deliver a feeling of security,

safety and quality services to our community.

Investigation and enforcement of violations of the State Statues and local ordinances Preventative patrol Respond to community needs

Stoughton Fire Department Provides fire protection for the City of Stoughton,

part or all of the Towns of Dunkirk, Rutland, Pleasant Springs and Dunn.

Provide assistance with auto, farm or industrial accidents, water rescue, hazardous material accidents, etc.

Responsible for fire safety inspections in all commercial & apartment complexes of three units and above. (approx 1,100 annually)

Stoughton Area EMS Service Volunteer service provides fully equipped and

staffed ambulance service 24 hrs per day, 7 days a week Serves approx. 105 sq miles and a population of 19,073 Serves the City of Stoughton and all or portions of the Towns of Dunkirk, Dunn, Pleasant Springs, Rutland and a small portion of I-90 located in the Town of Christiania

Street & Parks Department Snow & Ice removal from city streets, alley,

sidewalks, and parking lots Perform maintenance, repairs, and inventory for 57 miles of city streets Provide curbside service for brush & leaf collection and operate drop off yard waste site Maintain greenway/storm water system Maintain Urban Forestry of 4,500 trees Maintain traffic signal, pavement markings, and inventory for 1345 signs throughout city

Stoughton Parks & Recreation Develops new and existing parks Provides over 70 recreation programs for people of

all abilities Schedules facilities for sport groups, special events and shelter usages Operates Mandt Park Swimming Pool Manages Stoughton Area Youth Center

Stoughton Area Senior Center Programs and services for individuals over 55 yrs of

age and their families Case management Information and referral Noon meal site Home delivered meals Support groups Equipment loan closet

Stoughton Media Services Manages the production, cable casting, and online

presentation of WSTO programming: Stoughton High School athletics, arts, awards ceremonies, official meetings and special events; government meetings, public hearings, and municipal court; community events and celebrations.

Manages city website maintenance and training: cityofstoughton.com, stoughtoncitydocs.com, wstoonline.com Manages and maintains wired and wireless telecommunications technologies and services for city staff & facilities.

Provides video production services for city departments, local businesses, organizations, and individuals.

Provides technical support and consultations regarding media technologies for city departments and local organizations.

Stoughton Opera House Cultural center and focal point for the

community.

Presents a performance series of locally, regionally, and nationally recognized performers.

Provides a venue for community performance groups, seminars and special events.

Works to help maximize the impact of various economic development initiatives: Chamber Visitor Services programs, bus tours, marketing campaigns, promotional opportunities for local businesses, over 10,000 reserved tickets sold to non-resident patrons during 2009-2010 season.

Stoughton Utilities Budget does not impact the city levy and will be

presented at a later date

Priority # 3:

Identify Factors that challenge the budget August 17, 2010

Budget Challenges Rising cost of operations while Revenues remain flat New Growth For 2010 is 1.15% Levy limit of 3% Health Care increases of 7% Predicted Utility Increases of 8% Capital Outlay needs exceed levy capabilities Economic Climate Other Taxing Units reporting increases

Revenue Constraints State Shared Revenues remain stable Expenditure Restraint limits are met State Aids for Roads and Highways unchanged State Aid for Taxi remains funded at 60% Earned interest remains at all time low. < 1%

**These Revenues, while not back to the 2009 levels are remaining stable from 2010.

Expenditure Factors 2011 Salaries back to 2009 Levels* Union Contract for 2011 has 0% increases in wages Furlough days were eliminated *With the exception of Regular Step increases Health Insurance increase 7% Utility increases 8% Increased Debt Service payment due to aggressive

payment schedules as established by Council in 2010.

Together we met the Budget Challenge Directive to present a budget that retained Quality

Services while keeping costs controlled.

We met to go over operational budgets in June

Departments held the line on operational expenses.

Reviewed Capital Requests in July Together we made tough decisions and reduced expenditures by $426,000

Balanced Budget with 2.82% Levy

increase over last year.

What was cut??? $301,000 in Capital Outlay Cuts Streets: 2 Pickup Trucks, Pavement Tape, Emergency Trailer, Message Board City Hall: Carpet Senior Center/Depot: Painting Parks: East Park Tennis Court Reconstruction City Hall: Copier, Security Camera $125,000 in Radio Reserve

Priority # 4:

City Budget Effect on the Citizens of Stoughton August 17, 2010

NET NEW CONSTRUCTION 2009-2010 August 13, 2010

NAME OF MUNICIPALITY

2009 TOTAL EQUALIZED VALUE

AMOUNT OF NET NEW CONSTRUCTION

PERCENT CHANGE

VILLAGE OF MCFARLAND

$803,199,500

$936,400

0.12%

VILLAGE OF MOUNT HOREB

$619,718,800

$4,734,000

0.76%

VILLAGE OF OREGON

$866,491,100

$10,218,500

1.18%

$16,449,700

$139,600

0.85%

$499,541,900

$12,792,500

2.56%

$1,323,926,900

$30,015,000

2.27%

CITY OF EDGERTON*

$30,298,900

$1,427,100

4.71%

CITY OF FITCHBURG

$2,582,226,200

$19,294,700

0.75%

$23,131,428,500

$245,582,200

1.06%

CITY OF MIDDLETON

$2,759,147,700

$24,163,400

0.88%

CITY OF MONONA

$1,132,370,100

$30,122,000

2.66%

CITY OF STOUGHTON

$982,161,800

$11,318,800

1.15%

CITY OF SUN PRAIRIE

$2,608,947,700

$27,652,100

1.06%

CITY OF VERONA

$1,482,503,900

$93,379,500

6.30%

$52,243,766,400

$629,864,700

1.21%

VILLAGE OF ROCKDALE VILLAGE OF SHOREWOOD HILLS VILLAGE OF WAUNAKEE

CITY OF MADISON

COUNTY OF DANE

Levy limit calculation CALCULATION OF MAXIMUM ALLOWABLE LEVY Preceding Year's Actual Levy $ 6,878,235

Less Preceding Year's Levy for Post July 1, 2005 G.O. Debt $ (424,117) Base levy 6,454,118 Plus 3.0% Growth Factor $ 193,624 Plus Current Year Levy for Post July 1, 2005 G.O. Debt* $ 424,117

2011 Levy $7,071,859 *Increase only for 3% base; Additional Debt Levy remains the

same as 2010

Revenue Sources

Expenditure categories

Transfers Out of General Fund = $3,211,075 Debt Service Library Capital Outlay Capital Projects Equip. Repl.

Contingency Sick Leave Fund Econ. Dev Pub Safety Bldg RDA

$1,898,595 $ 510,423 $ 332,732 $ 100,000 $ 100,000 $ 80,000 $ 60,000 $ 50,000 $ 49,325 $ 30,000

REVENUE BYSOURCE 1% 2% 1%

11%

0%

1% Taxes Intergovernmental Revenue

15%

Licenses & Permits Fines & Forefietures Service Fees Intergovernmental Charges Interest/Div/Donations Other Financing Sources 69%

General Fund Revenue

Revenue Highlights Most Revenues remain stable from 2010 Increases in the Water & Electric Pilots Recreation fees are up $10,000 Garbage Collection fee increases 3% Youth Center and United Way donations decrease

Expenditure Highlights 2011 Budgeted Amount

% of Total Operating Budget

TOTAL PERSONNEL EXPENSES

5,416,366

68.94%

TOTAL TELEPHONE

35220

0.45%

TOTAL TRAVEL/CONFERENCE

17150

0.22%

144200

1.84%

96700

1.23%

Expense

TOTAL UTILITIES

TOTAL VEHICLE FUEL

General Fund Expenditures by Category

Departments by Category GENERAL GOVERNMENT PUBLIC SAFETY PUBLIC WORKS HEALTH & HUMAN SERVICES CULTURE & RECREATION PLANNING TRANSFERS

Gen Government Highlights No Change to Council budget Court & Clerk budget changes is only benefits Mayor budget increase for Health Insurance Election decrease due to fewer elections in 2011 Finance increase for Audit fees and taxi grant 3% increase in Assessor fees Increase in Other Gen Gov for funding Self Insured

Losses.

General Government

Public Safety Highlights Dispatch wages up due to new Part Time Hires Dispatch OT down due to new Part Time Hires Police operating expenses decrease 5.6% due to

decrease in Training budget, Uniform Allowance, Safety Camp and Outside Services Fire Department Operations remains near 2010 levels.

Fire Pension is budgeted for the first time. Increase of $29,000

Public Safety

Public Works Highlights Garbage Collection fees up 3% ($18,946) Overtime for Snow Removal increases due to Union

contract negotiations. Increase of $7,200 Reduce Tree purchases Additional cost for Mitchell On-Demand membership and new wi-fi. +$3,000

Public Works

Health & Human Services Highlights Senior Center cut janitorial services Senior Center cut back on training All other budget items are in line with 2010 Cemetery increases cost of maintenance $2,000

Health & Human Services

Culture & Recreation Parks budget remains stable at 2010 levels Budget still includes donations to the Museum, the

Holiday Fireworks and the City Band.

Recreation budget increases fees to cover increased costs.

Net to General Levy is $93,600 in 2011 â&#x20AC;&#x201C; similar to 2010 level of subsidy.

Youth Center budget effect on the General fund is less than in 2010 due to a new revenue source.

Youth Center Utilities increase $4,000.

Media Services increases are for personnel (steps), and contracted labor.

Culture & Recreation

Transfers Out Debt Service Library Capital Outlay Capital Projects Equip. Repl.

Contingency Sick Leave Fund Econ. Dev Pub Safety Bldg RDA

$1,898,595 $ 510,423 $ 332,732 $ 100,000 $ 100,000 $ 80,000 $ 60,000 $ 50,000 $ 49,325 $ 30,000

Transfers Out

2011 Capital outlay requests Equipment Building Repairs Computers Vehicles

Admin Network

2011CAPITAL OUTLAY

Network Switch Application Server Police Server Plan/Clerk/Finance

Department/Description

2011 Budget

TOTAL ADMINISTATIVE NETWORK

$

16,200.00

Computers Permit Software City Buildings

TOTAL ADMINISTRATIVE CLERK

$

3,850.00

TOTAL ADMINISTRATIVE FINANCE

$

2,350.00

TOTAL PLANNING

$

9,000.00

TOTAL PUBLIC SAFETY BUILDING

$

65,000.00

TOTAL FIRE DEPARTMENT

$

19,760.00

TOTAL POLICE DEPARTMENT

$

35,500.00

TOTAL STREET DEPARTMENT OUTLAY

$

155,000.00

TOTAL PARKS DEPARTMENT

$

64,000.00

TOTAL PARKS DEPARTMENT

$

3,000.00

TOTAL LIBRARY

$

13,000.00

TOTAL 2011 CAPITAL OUTLAY

$

386,660.00

Pub Safety Roof Pub Safety Parking Lot Fire Misc Fire Equip Police 1 Squad Computers Streets Loader Tires Emulsion Tank/Trailer Plow Truck Computers Parks Pave Virgin Lake Trail-Park Dev Funds Recreation Computers Library Computers WiFi System Upgrade Parking Lot

The Bottom Line BOTTOM LINE WORKSHEET BREAKDOWN OF PROPOSED LEVY TAXES FOR THE AVERAGE HOME

The Bottom Line

Levy Breakdown

Use of Levy

2007

2008

2009

2010

2011

$$ Diff 2011-2010 % change

General Operating

3,932,351 4,140,066 4,406,874 4,518,611 4,640,147

121,536

2.69%

Debt

1,505,086 1,738,241 1,753,631 1,861,294 1,898,595

37,301

2.00%

532,732

82,067

18.21%

6,022,437 6,336,077 6,598,817 6,878,235 7,071,474

193,239

2.81%

Const/Equi p/Sinking

Total

585,000

457,770

438,312

450,665

Taxes for the Average Home

Effect on the Average Household

2008 Average Home City Mill Rate City Taxes

2009

2010

$ Amt Diff

% Change

211,200

205,000

202,000

(3,000)

-1.46%

6.97

7.28

7.51

0.23

3.15%

$1,472.06

$1,491.61

$1,516.07

$24

1.64%

2011 Approved Capital Projects

Proposed Revenue Sources Proposed Expenditures

Streets

2010 $650,000

Curb & Gutter

$118,000

Levy

Special Assessment s

Fund Balance Impact Fees

Grants

Other

$100,000 11,000

11,000

12,350

12,350

Debt 550,000

$650,000

96,000

$118,000

Sidewalks (Replace & New) & Ramps Storm Water Engineering Other

$115,450 $647,000 $105,000 $0

90,750

$115,450

647,000

$647,000

105,000

$105,000

0

$0

Buildings / Remodel

$0

$0

$0

Land Purch Equipment

$331,370

331,370

0

$331,370

Parks

$0

Utilities

$0

Totals

$1,966,820

$431,370

$23,350

$0

$0

$23,350

$0

$1,488,750

$1,966,820

KEY

2011

2011 Project # Project ACTIVITY CODE

DEBT LEVY

SPECIAL ASSESSME NTS GRANTS

Totals Streets

Curb& Gutter

400-57330820

ACCOUNT #

10-006

E. Main St (Railroad Tracks to Henry)

$498,000

10-019

Equipment - Dump Truck - replace #9

$105,000

11-001

Police Depart Radio Transition Project

$226,370

11-002

#1 Engine Replacement

11-007

N. Johnson St. (Greig Trto N. Page)

11-008

$200,000

400-57332820 $90,000

(Replace & New)& Ramps

400-57344820 $83,000

FUND BALANCE

Storm Water Engineering Other

Remodel

400-57345820

400-57331 - 400-57330820 820

$95,000

400-57100215

400-57620820

$30,000

$226,370 $ 0

$0 $125,000

$5,000

$12,000

$5,000

Greig Trail (Johnson to Page)

$60,500

$45,000

$5,000

$5,500

$5,000

11-010

Moe Court

$43,700

$40,000

$2,000

$1,700

11-012

TaftSt. (N. Pageto N. Prairie)

$45,000

$40,000

$5,000

11-013

West St. (Johnson to Van Buren)

$56,000

$50,000

$6,000

11-014

Johnson St. (West St. to Roby)

$60,500

$50,000

$5,000

11-016

Crack Seal & Chip Seal

$100,000

$100,000

11-019

Jefferson St Phase 2

$372,750

11-018

BMP 4 B-Franklin

$177,000

11-017

Engineering for 2012

$0

$5,500

$7,750

$365,000 $177,000 $75,000

$75,000

$1,966,820

400-57100820

Equipment Parks

$105,000

$147,000

TOTALS

IMPACT FEES/SW Utility

$650,000

$118,000

$115,450

$647,000

$105,000

$ 0

$ 0

$331,370

$ 0

Detail Budgets

Detail budgets are on the Flash Drives being handed out.

Please review the budgets and submit questions by email to Mayor Olson.