CACFP Annual Home Day Care Training

Children & Families First Child & Adult Care Food Program

foodprogram@cffde.org  302-479-1683 (NCC)  302-674-8384 (K/S)

Agenda: Required Training Topics • • • •

Meal Patterns Requirements Menus (Child Menu & Infant Universal Menu) Recordkeeping Procedures Attendance & Meal Count Procedures

• • • •

Enrollment Claim Submission Civil Rights Monitoring Requirements

o CFF Attendance / Monthly Meal Count Record o Meal Count Attendance Sheet

foodprogram@cffde.org  302-479-1683 (NCC)  302-674-8384 (K/S)

Additional Training Topics • Creditable Foods

o Milk o Whole Grain Rich o Using Ounce Equivalent for Grains o Sugar Limits • Yogurt • Cereal

• Non-Creditable Foods o For children 1+

foodprogram@cffde.org  302-479-1683 (NCC)  302-674-8384 (K/S)

Meal Pattern Requirements • Meals must meet USDA Child and Infant Meal Pattern Requirements o Breakfast must contain all three (3): milk, fruit/vegetable, grain or a meat/meat alternate (limit of 3x a week) o Lunch and Supper must contain all five (5): milk, meat/meat alternate, vegetable, vegetable/fruit, grain/bread o Snack must contain two (2) components: milk, meat/meat alternate, fruit, vegetable or grain foodprogram@cffde.org  302-479-1683 (NCC)  302-674-8384 (K/S)

Child Meal Pattern

(Breakfast, Lunch/Supper)

foodprogram@cffde.org  302-479-1683 (NCC)  302-674-8384 (K/S)

Child Meal Pattern

(Snack)

foodprogram@cffde.org  302-479-1683 (NCC)  302-674-8384 (K/S)

Menus (Child Menu) Child Menus •

Daily menus must include: o A menu date (MM/DD/YY) o Have clear and specific food items listed for each meal type served •

• •

Identify the specific type of milk served on meal menu (circle or write/ type). Example: Ages 1 to 7 years, circle/write , whole & 1%.

Identify whole grain-rich (WGR) bread/bread alternates served on the menu. Example: WGR Kix. Keep an ongoing list of all grains served via its ounce equivalent, serving size & age group. Your list may

o Do not use whiteout on menus; mark through changes. o Make sure food is creditable. o Use a variety of foods.

***

Provider Only Menu Requirement:  Record school and emergency closures on menu.  Submit an explanation when school-age children present for lunch.

be requested during monitoring visits.

Example: Wheat Thin Crackers (savory squares, 1 ¼ by 1 ¼ ), ages 1-5 = 6 crackers; ages 6-12 = 12 crackers.

o Be posted for parental review.

foodprogram@cffde.org  302-479-1683 (NCC)  302-674-8384 (K/S)

Infant Meal Pattern Requirements

foodprogram@cffde.org  302-479-1683 (NCC)  302-674-8384 (K/S)

Menus (Infant Universal Menu) •

•

Parents are to complete, sign and date Page 1 of the menu each month.

Pages 2-3 Infant Menu - Put infant letter in gray box at each meal type served.  No letter; no reimbursement.  Once an infant is developmentally ready for solid foods, a serving of the food component is required to be served at all meals.

•

If parents decline infant formula and foods, no menu needs to be written.

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If formula only is served, a menu is required.

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Enrolled infants must be offered a complete meal.

•

Parents may only supply one component.

•

Medical Statements – A written statement is needed from a doctor/medical professional for infants who cannot follow CACFP Infant Meal Pattern requirements.

foodprogram@cffde.org  302-479-1683 (NCC)  302-674-8384 (K/S)

Recordkeeping Procedures • Paperwork needs to be kept: daily, up-to-date

• Monthly send originals to CFF

• Notify CFF of changes:

• Keep a copy for your records (all claim forms)

 Before changing meal types or times  In advance closings or if not at home for meal time  For Forms: call us or go to the website -www.cffde.org

• Keep records for the current + 3 past years • Use “Notes to Monitor”  To record new enrollments, withdrawals, schools closed, day care closed and request forms.

foodprogram@cffde.org  302-479-1683 (NCC)  302-674-8384 (K/S)

Attendance & Meal Count Procedures • Attendance/Monthly Meal Count Record:

o Provider information must be complete. o Provider must sign and write month/year at bottom. o Write enrolled child’s first & last name & age next to letter. o Write next to child’s name if: • New (N) • Withdrawn (W + Date)

• Attendance

o Record DAILY for all enrolled children and infants. o INFANTS:

If you are not providing infant meals for an enrolled infant, attendance must still be recorded for the attending infant, although no menu needs to be written.

• Meal Count (for each meal type)

o Record DAILY (at point-of-service) for children & infants present and served. o Write child’s letter in box for meal served. o Write infant letter in box on infant menu for meal served.

foodprogram@cffde.org  302-479-1683 (NCC)  302-674-8384 (K/S)

Enrollment AN ENROLLMENT FORM: • Must be COMPLETED

 For all children by Parent/Guardian  Before a child or infant is eligible for reimbursement • • • • •

Have Race and Ethnicity Date of Birth and Age Have Hours and Days of Care Have Meals Served Complete Parent Contact Information (Address and Phone #)

• Have Parent Signature and Date foodprogram@cffde.org  302-479-1683 (NCC)  302-674-8384 (K/S)

Claim Submission • Due by the 3rd of each month • After 3rd─processed as a late claim

o Repeated late claims may lead to serious deficiency.

• SUBMIT ORIGINAL FORMS (top page)

o Attendance/Monthly Meal Count Record o Menus o Enrollment Forms

• Sign and Date──Attendance/Monthly Meal Count Record • Keep your copy! foodprogram@cffde.org  302-479-1683 (NCC)  302-674-8384 (K/S)

Civil Rights • Treat all applicants and beneficiaries equally.

•

• Ensure dignity and respect and access to all.

Ensure that unlawful discrimination in any form is not practiced, intentional or unintentional.  Example: • •

Intentional- based on race, color, national origin; or Unintentional- availability of IEF in other languages.

• Eliminate unlawful barriers that prevent participants from receiving meals.

•

Ensure knowledge of rights and responsibilities.

• A written assurance of compliance with Regulations.

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Provide the NonDiscrimination Statement

•

Provide Complaint filing procedure.

foodprogram@cffde.org  302-479-1683 (NCC)  302-674-8384 (K/S)

USDA Non-Discrimination Statement USDA Nondiscrimination Statement In accordance with federal civil rights law and U.S. Department of Agriculture (USDA) civil rights regulations and policies, this institution is prohibited from discriminating on the basis of race, color, national origin, sex (including gender identity and sexual orientation), disability, age, or reprisal or retaliation for prior civil rights activity.

Program information may be made available in languages other than English. Persons with disabilities who require alternative means of communication to obtain program information (e.g., Braille, large print, audiotape, American Sign Language), should contact the responsible state or local agency that administers the program or USDA’s TARGET Center at (202) 720-2600 (voice and TTY) or contact USDA through the Federal Relay Service at (800) 877-8339.

To file a program discrimination complaint, a Complainant should complete a Form AD-3027, USDA Program Discrimination Complaint Form which can be obtained online at: https://www.usda.gov/sites/default/files/documents/USDA-OASCR%20PComplaint-Form-0508-0002-508-11-28-17Fax2Mail.pdf, from any USDA office, by calling (866) 632-9992, or by writing a letter addressed to USDA. The letter must contain the complainant’s name, address, telephone number, and a written description of the alleged discriminatory action in sufficient detail to inform the Assistant Secretary for Civil Rights (ASCR) about the nature and date of an alleged civil rights violation. The completed AD-3027 form or letter must be submitted to USDA by: mail: U.S. Department of Agriculture Office of the Assistant Secretary for Civil Rights 1400 Independence Avenue, SW Washington, D.C. 20250-9410; or fax: (833) 256-1665 or (202) 690-7442; or email: Program.Intake@usda.gov

This institution is an equal opportunity provider.

foodprogram@cffde.org  302-479-1683 (NCC)  302-674-8384 (K/S)

Monitoring Requirements • Monitors Conduct 3 Visits a Year (required) Most visits are UNANNOUNCED ONE visit is a MEAL VISIT

• Additional visits, as needed foodprogram@cffde.org  302-479-1683 (NCC)  302-674-8384 (K/S)

Creditable Foods Review foodprogram@cffde.org  302-479-1683 (NCC)  302-674-8384 (K/S)

Serving Milk in CACFP Newborn thru 11 Months  Breastmilk  Iron-Fortified Formula

2 years thru 5 years  Unflavored fat-free (skim) or low-fat (1%) milk only

Breastmilk is allowed at any age in the CACFP

12 Months thru 24 Months

6 years thru 12 years

 Unflavored WHOLE Milk

 Unflavored fat-free (skim) or low-fat (1%) milk

Iron-fortified formula may be served to children between the ages of 12 months to 13 months to help with the transition to whole milk.

 Flavored fat-free (skim) or lowfat (1%) milk

foodprogram@cffde.org  302-479-1683 (NCC)  302-674-8384 (K/S)

Whole Grain-Rich •

A “Whole Grain-Rich” (WGR) food must be served once per day across all served meals.

•

•

•

Identify whole grain-rich (WGR) items on the menu.

Any State’s WIC list is the best resource for creditable whole grain-rich foods, yogurt, and ready-to eat cereals that meet the sugar requirements.

This requirement DOES NOT apply to infants (0 to 11 months).

Different Ways to Determine WGR 1. Foods Labels (100% whole wheat or 100% whole wheat bread)

2. Rule of Three – Using the Ingredients List (A whole grain listed as the first

ingredient (or second to water), and the next two grain ingredients are creditable (whole or enriched grains, bran, or germ), such as whole wheat, brown rice, oatmeal, whole-grain corn)

3. FDA Approved Whole-Grain Health Claims (included on product packaging) 4. Manufacturer Documentation or Standardized Recipe (proper

documentation shows whole grains are the primary grain ingredients by weight)

The grain needs to meet ONE of these methods to be whole grain-rich (WGR). It does not need to meet all the methods.

foodprogram@cffde.org  302-479-1683 (NCC)  302-674-8384 (K/S)

o

•

One “ounce equivalent” = 16 grams of grain

Use the USDA handout titled to make sure children get enough grains at CACFP meals and snacks.

on pages 2-4 tells you how much of a grain item you need to serve to meet meal pattern requirements.

•

REMEMBER to keep track of grains served. Track by type, ounce equivalent, age group and meal. We may request your list at monitoring visits. foodprogram@cffde.org  302-479-1683 (NCC)  302-674-8384 (K/S)

Sugar Limits Yogurt Yogurt cannot contain more than 

25 grams of sugar per 6 ounces.

To Determine: 1.

2.

3.

4.

Find serving size on nutrition label Find amount of total sugar on the label Use the Table of yogurt services sizes In grams and sugar limits.

Cereal ALL breakfast cereal Served: 

No more than 6 grams sugar

3 was to determine:

1. Choose from WIC 2. Use the Table of Cereal Serving Sizes in Grams and Sugar Limits.

3. Follow the Standard Method – use the Nutrition Facts label of the breakfast cereal to calculate the sugar content.

foodprogram@cffde.org  302-479-1683 (NCC)  302-674-8384 (K/S)

Non-Creditable* Foods for Children (1+ Years)

 2% or Whole Milk for children 2+ years

 Condiments:

 Imitation Milk/Milk Substitutes (almond, coconut, hazelnut, hemp, rice, soy – unless there is a completed medical statement on file)

 Grain-Based Desserts:

 Cheese Products/Processed Cheese Food  Cream Cheese

  

    

Jams, Jellies, Preserves Barbeque Sauce Catsup/Mustard

Doughnuts, Sweet Rolls, Scones, Biscotti and items topped or filled with sugar, cinnamon sugar, chocolate, chocolate pieces, candy, icings or fruit-filled Cakes, Cupcakes, Bars, Sweet Pie Crusts Cookies, including vanilla wafers Cereal Bars, Breakfast Bars Granola Bars, Toaster Pastries

 Bacon  Potato Chips, Sticks  Corn or Tortilla Chips (unless made with whole corn or enriched corn flour)

 Ice cream / Frozen Yogurt

*This is not a complete list

foodprogram@cffde.org  302-479-1683 (NCC)  302-674-8384 (K/S)

CACFP 2022 Annual Training Acknowledge Form  Thank you for your patience as we have continued to work to create a safe alternative for CACFP training for you.  In order to make sure all childcare providers under Children & Families First (CFF) receive annual training for this program year and credit for the training, please complete, sign and date the CACFP 2022 Annual Training Acknowledgement Form that will be emailed to you, then return it to this office with your August 2022 claim.  Please be sure to return the acknowledgment form as soon as possible, and no later than August 31, 2022, in order to receive your training credit. foodprogram@cffde.org  302-479-1683 (NCC)  302-674-8384 (K/S)

This training is being provided by Children & Families First Child & Adult Care Food Program (CACFP). Questions? Please contact your Monitor or the Children & Families First CACFP office. You may also submit questions by email.

foodprogram@cffde.org  302-479-1683 (NCC)  302-674-8384 (K/S)

Provider Name: __________________________________

Home Day Care Training Acknowledgement Form This is to acknowledge receipt and review of the 2022 Annual CACFP Home Day Care Training from Children and Families First Child & Adult Care Food Program.

Name of Provider: ___________________________________________________ Questions/Comments (use back if necessary): ____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________ __________________________________________ Name of DCH Provider (please print) __________________________________________ Signature of the DCH Provider

___________________ Date

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Initial of Sponsor Date of Receipt Representative